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HomeMy WebLinkAboutAgenda Packet 08/23/1994 * PUBLIC REVIEW COPY Please do not remove from counter * NOTICE. The Council will meet in open session for the purposes of budget study • at 6.00 p.m. in the Council Chambers, 4th Floor Rotunda Room. AGENDA ATASCADERO CiTY COUNCIL REGULAR MEETING CITY ADMINISTRATION BUILDING 6500 PALMA AVENUE, 4TH FLOOR ROTUNDA ROOM August 23, 1994 7:00 P.M. This agenda is prepared and posted pursuant to the requirements of Government Code Section 54954.2. By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item. In addition to any action identified in the brief general description of each item, the action that may be taken shall include: A referral to staft with specific requests for information; continuance, specific direction to staff concerning the policy or mission of the item;discontinuance of consideration;authorization to enter into negotiations and execute agreements pertaining to the item;; adoption or approval,• and, disapproval Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk (Room , 08) and in the Information Office (Room 103), available for public inspection during City Hall business hours. The City Clerk will answer any questions regarding the agenda. In compliance with the Americans with Disabilities Act, if you need speciaal assistance to participate in a City meeting or other services offered by this City,please contact the City Manager's Office ((805) 461-5010) or the City Clerk's Office ((805) 461-5074). Notifica- tion at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. RULES OF PUBLIC PARTICIPATION: * Members of the audience may speak on any item on the agenda. * A person may speak for five (5) minutes. * No one may speak for a second time until everyone wishing to speak has had an opportunity to do so. * No one may speak more than twice on any item. * Council Members may question any speaker; the speaker may respond but, after the allotted time has expired, may not initiate further °discussion. * The floor will then be closed to public participation and open for Council discussion. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CITY COUNCIL COMMENTS:' Proclamation: Celebrating Escuela de/Rio's 20th Anniversary COMMUNITY FORUM: The City Council values and encourages exchange of ideas and comments from you, the citizen. The Community Forum period is provided to receive comments from the public on matters other than scheduled agenda items. To increase the effective- ness of Community Forum, the following rules will be enforced: A maximum of 30 minutes will be allowed for Community Forum, unless Council authorizes an extension. * All remarks shall be addressed to Council, as a whole, and not to any individual member thereof. * No person shall be permitted to make slanderous, profane or personal remarks against any elected official, commissions and staff. A. CONSENT CALENDAR: All matters listed under Item B, Consent Calendar, are considered to be routine, and will be enacted by one motion in the form listed below. There will be no separate discussion on these items. A member of the Council or public may, by request, have any item removed from the Consent Calendar, which shall then be reviewed and acted upon separately after the adoption of the Consent Calendar: 1. RESOLUTION NO. 84-94 - Authorizing approval of a letter agreement for special district administration 2. APPROVE PAYMENT OF AUDITED BILLS AND PAYROLL FOR THE MONTH OF JULY, 1994 3. TENTATIVE PARCEL MAP 06-91, 6905 ATASCADERO AVE. - Acceptance of final parcel map to create a four-unit residential condominium project (Bock/EMK) 4. TENTATIVE TRACT MAP 93004, 8625 PORTOLA RD. - Acceptance of final tract map to subdivide one parcel containing approx. 3.2 ac. into five lots containing approx. 25,000 sq. ft. each for construction of single family residences (Boneso/Westland Engineering) B. PUBLIC HEARINGS: None Scheduled. 2 C. REGULAR BUSINESS: 1. COMMUNITY AND NON-DEPARTMENTAL GROUP FUNDING REQUESTS - Request for staff. direction 2. RESOLUTION NO. 71-94 - Establishing Authorized Positions and Salary Schedule for Fiscal Year 1994/95 3. AD HOC DEVELOPMENT REVIEW COMMITTEE - Consideration of Council subcommittee's recommendations (Cont'd from 7/12/94) 4. POTENTIAL SKATEBOARD PARK Status report/Request for direction by Community Services Director D. COMMITTEE REPORTS (The following represent ad hoc or standing commit- tees. Informative status reports will be given, as felt necessary.): 1 . S.L.O. Council of Governments/S.L.O. Regional Transit Authority 2. City/School Committee 3. County Water Advisory Board/Nacimiento Water Purveyors Advisory Group 4. Economic Round Table 5. Finance Committee 6. Highway 41 Realignment Community Advisory Committee E. INDIVIDUAL DETERMINATION AND/OR ACTION: 1 . City Council 2. City Attorney 3. City Clerk 4. City Treasurer 5. City Manager F. CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATOR Negotiator: City Manager Employee Organizations: Service Employees International Union; Atascadero Police Officers Association; Atascadero Sergeants Service Organization; Atascadero Safety Technicians Organization;Mid-Management Bargaining Unit. G. ADJOURNMENT: The City Council will adjourn to a Special Joint Meeting with the Paso Robles City Council at 7:00 p.m. on Thursday, August 25, 1994, Ito discuss: 3 1) Economic Development in the North County 2) Solid Waste Issues and Planning 3) Proposed Expansion of the Salinas River Dam Said meeting will be held at the Atascadero Lake Park Pavilion, 9315 Pismo Street, Atascadero, and is open to the public. 4 1 d A d celebrating Escada dd Rio's 20th Anniversary 1994 d WHEREAS, EScuela del Rio provides specialized programs, training and services to developmentally disabled adults who reside in the City of Atascadero; and WHEREAS, For twenty years Escuela del Rio programs have served lver 300 clients and are still dedicated to their original goal of improving the lives of these indi duals; and WHEREAS, Escuela del Rio has promoted independent and integrate lives for people with developmental disabilities by offering training and opportunities that e4le them to become participating and contributing members of the community; and WHEREAS, ESCuela del Rio has demonstrated that developmentally disabled persons can work, hold jobs, participate in sports, live independently and lead full and p odudive lives; NOW, THEREFORE, The City Council of the City of Atascadero congratulates and recognizes Escuela del Rio for its outstanding efforts, services and dedication to the developmentally disabled adults who live in our communi . R. DAVID BEWLEY, Mayor City of Atascadero, Ca i f ornia August 23, 1994 Iyy, August 10, 1994 a#Ce Mr. Dave Bewley, Mayor City of Atascadero 6500 Palma Ave. Atascadero, CA 93422 Dear Mayor Bewley: On September, 7, 1994, Escuela del Rio will be celebrating twenty years of serving the developmentally disabled adults who live in Atascadero and North San Luis Obispo County. We are hoping that the Atascadero City Council and the City of Atascadero will join us in our celebration by passing a proclamation that recognizes Escuela del Rio for its many years of service to the community. In addition to receiving such a proclamation at a City Council meeting, we are also hoping that you will be able to present this proclamation (again) to Escuela del Rio at its 20th Anniversary Open _House on September 7th at 7:00 PM. Enclosed is sample wording that might be of help in writing an appropriate proclamation. Please let us know if you will be able to attend our Open House on September 7th by calling me at 466-4438. If you can attend, I will contact you again closer to that date in order to discuss necessary details. Sincerely, Atascadero Committee for Education Escuela del Rio Sherky Fontata Execsutive Director Enclosure Atascadero Committee for Education • P.O.Drawer 6007 ■ Atascadero,CA 93423 (805)466-4438 i REPORT TO CITY COUNCIL Agenda Item: A-1 CITY OF ATASCADERO Through: Andy Takata, City Manager Meeting Date: 8/23/94 From: Bradford Whitty, Finance Directa3 SUBJECT: Letter Agreement Authorizing 1915 Act Asse sment District Administration Consulting Services. RECgW[WNDATION: City Council review and adopt ResolutionNo.No. 84- 94 authorizing approval of a Letter Agreement for special district administration. BACKGROUND: The City of Atascadero has formed Assessment Districts pursuant to the Municipal Improvement Act of 1913, has issued bonds pursuant to the Improvement Bond Act of 1915, and has levied special assessments on property within these Assessment Districts as described in a Resolution of Intention. The City of Atascadero has the responsibility to levy and collect special assessments each year in order to meet debt service payments as well as other responsibilities such as pursing delinquencies and initiating foreclosure action, calling bonds, crediting to parcel owners excess funds, recovering City costs, providin pay-off calculations, tracking parcels, and providing information concerning each district to parcel owners, bond holders, and other interested parties. All these obligations are set forth in the California Streets and Highways Code, Division 10, The r Improvement Bond Act of 1915. With current staffing the City is unable to effectively accomplish the above. As a re ult we are unable to completely fulfill our obligation to bond holders and parcel owners. Muni Financial Services, Inc. (MFS) is currently' providing complete administrative service as summarized above to 61 cities and other agencies throughout California and has verY recently initiated this service to the City of Pismo Beach (see attached for a partial listing of clients) . MFS specializes in this area of district administration and administers over half of all such districts in the State. They provide complete administrative services including federal arbitrage calculations, assessment apportionment, delinquency management and judicial calculations, assessment apportionment, delinquency management and judicial foreclosure services. This information is further highlighted in the attached scope of services portion of the agreement. The City will derive several benefits from utilizing a consultant to administrate the assessment districts. First, City staff utilization will increase as the consultant will administrate the assessment districts thus allowing staff to concentrate on other agency concerns. Second, the special W 10901 Third, potential future liability for mishandling special district administration is reduced as their expertise is utilized in an area that has extensive regulations. The consultant would increase the City's resources by providing timely updates on legistrative reform and also act as a liaison between the County and the City. FISCAL IMPACT If approved, there will be no fiscal impact to the General Fund. Fees for all administrative services will be substantially paid for through mechanisms already incorporated into the annual levy (collection fees of 5% of the annual per parcel levy per year not to exceed $16.00 per parcel per year) . Other cost which are currently not fully recovered such as bank fees and outside auditor cost will be incorporated in the annual levy. Total cost to the parcel owner will likely be reduced through effective use of interest earnings on District funds (i.e. bond calls or direct credits to, the annual levy) . Delinquency management/judicial foreclosure, assessment apportionment, and other costs associated with a specific parcel(s) will be reimbursed by the individual property owner(s) . a: 1915act #43 RESOLUTION NO. 84-94 A RESOLUTION OF THE CITY COUNCIL OF THE, CITY OF ATASCADERO AUTHORIZING APPROVAL OF' A LETTER AGREEMENT FOR SPECIAL DISTRICT ADMINISTRATION WHEREAS, the City Council of The CITY OF ATASCADERO, CALIFORNIA, formed Assessment District(s) pursuant to the terms and provisions of the Municipal Improvement Act of 1913, (Division 12 of the Streets and Highways Code of the':, State of California) ; and, WHEREAS, the City Council of The CITY OF ATASCAbERO, CALIFORNIA, pursuant to the Improvement Bond Act of 1915 (Division 10 of the Streets and Highways Code of theState of California) has levied special assessments upon lands within the following Assessment Districts: No. 3, No. 4, Street Improvement (Las Encinas, 3-F Meadows) ; Camino Real, and No. 7 which are described in a Resolution of intention adopted for said improvements, (hereinafter "ADs" ) ; and, WHEREAS, said proceedings provide for the issuance of bonds pursuant to the Improvement Bond Act of 1915 (Division 10 of the Streets and Highways Code of the State of California') , and said bonds were previously issued; and, • WHEREAS at this time the City Council of The CITY OF ATASCADERO is desirous to set forth all formal terms and conditions relating to the administration of said Abs and thre appointment of a Trustee for the bondholders relative to the collection of delinquent assessments; and, WHEREAS, there has been presented, considered and ready for approval a letter of agreement setting forth formal terms and conditions relating to such administration services and appointment of a Trustee for the bondholders relative to the collection of delinquent assessments; and, NOW, THEREFORE, the City Council of The CITY OF ATASCADERO does hereby resolve as follows: Section 1. That the above recitals are true and correct. Section 2. That the letter agreement is hereby approved substantially in the form presented herein, is to be dated the date hereof, and is subject to modifications as necessary and as approved by the (►lit)€► 13 Section 3. That the Letter Agreement relating to such actions submitted herewith PASSED AND ADOPTED at a regular meeting of the City Council of The CITY OF ATASCADERO held on the day of , 1994. On motion by Councilperson seconded by Councilperson , the foregoing resolution is hereby adopted in its entirety on the following roll-call vote: AYES: NOES: ABSENT: ADOPTED: CITY OF ATASCADERO, CA By: R. DAVID BEWLEY, Mayor ATTEST: LEE PRICE, City Clerk APPROVED AS TO FORM: ARTHER R. MONTANDON, City Attorney April 20, 1994 Mr. Russell L. Scotten Interim Finance Director City of Atascadero 6500 Palma Avenue Atascadero, CA 93422 RE: AGREEMENT TO PROVIDE COMPREHENSIVE 1915 ACT ASSESSMENT DISTRICT ADMINISTRATION SERVICES . Dear Mr. Scotten: Muni Financial Services, Inc. (MFS) is pleased to submit this Letter Agreement to provide comprehensive 1915 Act Assessment District Administration, Arbitrage Rebate consulting and related services to the City of Atascadero (Agency).L SCOPE OF SERVICES A. District Administration Services 1. MFS will prepare a comprehensive Annual Levy Report. This Report will identify all Agency administrative costs and fees recoverable through the annual levy installments. MFS will also review to identify any surplus amounts to be used as specified in the bond document 2. MFS will provide assessment installment information for each media, formatted in the required configuration on 9-track magnetic tape or othertax roll. County Auditor-Controller's Office for placement on the prpperty 3. MFS will research and, if possible, resubmit installment amounts that are rejected by the County Auditor-Controller's Office. Any assessment installment tax roll will be invoiced directly that cannot be collected on the County property to the property owner of record on behalf of the Agency. i City of Atascadero Assessment District Administration Agreement Page 2 4. MFS will provide a toll free number to field inquiries from Agency staff, property owners, and other interested parses regarding assessment proceedings and annual installments. 5. MFS will provide pre-payment quotes of assessment liens for all interested parties upon request. Fees for this service are paid by the requesting party; there is no charge to property owners and/or the Agency. MFS will obtain recordation document numbers .for prepaid assessments and coordinate the Release of Lien. 6. MFS will perform all required bond call spreads and coordinate the early redemption of outstanding bonds. 7. MFS will monitor delinquent installment payments in January and May of each year and provide reports identifying all delinquent parcels and the corresponding delinquent installment amounts to the Agency. The following services are available to compliment the administration consulting services described above and may be provided at the discretion of the Agency Staff. B. Delinquency Management and Judicial Foreclosure 1. MFS will monitor outstanding delinquencies and submit periodic reports to the Agency. These reports will include aging and currene status s of all ll delinquent orother installments, including parcels undergoing judicial proceedings. 2. MFS will send one reminder letter to each delinquent property owner on a per parcel basis in an attempt to cure the delinquency, as directed by the Agency. 3. MFS will send a final letter to the still delinquent property owners on a per parcel basis demanding immediate payment of the delinquent installments within 30 to 60 days of mailing the reminder letter, as directed by the Agency. 4. MFS will effect the removal (strip) all delinquent installments ro the removal om the County Tax Roll which have been paid directly to the City and w (strip) all installments which continue to remain delinquent as a precondition to turning parcels over to foreclosure counsel, as directed by the Agency. • City of Atascadero Assessment District Administration Agreement Page 3 5. MFS will attempt to negotiate an acceptable repayment schedule (payment plan) to cure the delinquency and avoid initiation of judiciNal foreclosure. MFS will not retain any payment received from a delinquent property holder, but will transfer all such proceeds directly to the Agency, unless directed by the Agency to collect all such payments until the full repayment schedule (payment plan) has been paid in a timely manner, at which time the entire delinquent amount will be transferred directly to the Agency, and the delinquency removed (stripped) from the County Tax Roll. 6. MFS will direct special legal counsel retained by the Agency to initiate judicial foreclosure for all assigned delinquencies in accordance with bond covenants and to perform "subsequent foreclosure" services for the Agency, as such services are described in the second paragraph under the heading "PAYMENT' below. 7. The services in 2 and 3 above will be performed twice annually after each installment becomes delinquent. The services in 4, 5 and 6 above will be performed periodically, as necessary. 8. ALL PAYMENTS MADE BY THE CITY TO MFS FOR DELINQUENCY AND JUDICIAL FORECLOSURE SERVICES WILL ULTIMAtELY BE LAID BY THE DELINQUENT PROPERTY OWNERS. C. Assessment Apportionment Services 1. MFS will assist the Agency in the establishment of a system to identify all required assessment apportionments in accordance with 'Division 10, Part 10 and 10.5 of the California Streets and Highways Code, and the Subdivision Map Act, Section 66493 (d). 2. MFS will provide the Agency with appropriate assessment apportionment application forms. 3. MFS will prepare an Amended Assessment Report for the Agency. This Report will re-spread the assessment to the new parcels and iinclude an Amended Assessment Diagram with the Notice of Amended Assessment. 4. MFS will prepare the Letter and Notice to Bondholder required by theCalifomia Streets and Highways Code. • 5. MFS will be available to represent the Agency to affected property owners. City of Atascadero Assessment District Administration Agreement Page 4 D. Arbitrage Rebate Calculations 1. MFS will prepare a comprehensive Arbitrage Rebate Calculation Report containing all pertinent and required reporting information. MFS will be available to present the findings and recommendations of the Report and to review our methodology with Agency staff as needed. 2. MFS is able to provide a legal opinion from the law firm of O'Melveny & Myers. Estimated fees will be provided upon request. This opinion may be relied upon in the same manner as an opinion of bond counsel and provides an additional protection for the representations of the issuer pertaining to arbitrage. 3. In the event of an audit, a member of our staff will be available for interpretation of the rebate liability computations. We will provide all documents and supporting materials which were used to prepare the computations. Our fees for this service would be charged at the then current hourly rate. • City of Atascadero Assessment District Administration Agreement Page 5 CHARGES FOR SERVICES The fee schedule presented in this proposal is based on conversations with Agency staff and the approximate number of parcels and districts shown below. If the actual number varies substantially it may cause a change in our fee structure. Each year we will review the actual amount of time spent on this project to determine whether it requires more or less effort than originally anticipated. If is our policy, where applicable, to reduce fees to more accurately reflect our efforts. Because these services are continuous in nature, our proposed rater and fee schedule is' limited to the percentage change in the U.S. Consumer Price Index. A. District Administration Services Combined Annual Base Administration Fee for Districts: No. 2, No. 3, No. 4, Street improvement and Camino Real $6,500.00 The combined Annual Base Administration Fee will primarily be comprised of the annual Code* "collection fee" of 5% othe annual he Countyrfeerofllevy$2.00�pec P�celon �etax The roll not to exceed $16.00 per parcelless remainder of the total combined Annual Base Administration Flee will be spread on the basis of District bond issue size. We project the Code pollection fee to total approximately $5,500.00. " California Streets & Highways Code Section 8682 (b). FW7. 2 cts 7203 o. 3 No. 4 Street improvementCamino Real Annual Per Parcel Administration Fee for District No. 1: $3.00 LN771ft] parcels 1,955 City of Atascadero Assessment District Administration Agreement Page 6 The following services are available to compliment the administration consulting services described above and may be provided at the discretion of the Agency Staff. B. Delinquency and Judicial Foreclosure Services (Fee is on a per parcel basis) (Ultimately Paid By Delinquent Property Owner) Delinquency Reminder Letter $30.00* Delinquency Demand Letter 50.00 Effect Removal from Tax Roil 70.00 All Subsequent Foreclosure Services - Hourly Rate *This charge to the Agency will be automatically added to the following year's assessment levy for each parcel whose owner received a reminder letter. The above rates are applicable to owners of three (3) parcels or less. Owners of more than three (3) parcels may be billed at a reduced rate. C. Assessment Apportionment Services - (Paid for by property owner) Apportionment and Amended Assessment Diagram: Parcel Map (4 parcels or less)* $950 Tract/Subdivision Map (5 parcels or more)* $1,950 + $25 per parcel *per Chapter 2, Section 66426 of the Subdivision Map Act City of of Atascadero Assessment District Administration Agreement Page 7 D. Arbitrage Rebate Calculations Initial Setup Fee: $ 500 Report per Bond Issue (annual calculations): 1,250 Report per Bond Issue (periodic calculations): 1,500 Additional fees may be charged for identification and separation of commingled funds, allocation of investment earnings, analysisof transfrred of ds erred py rocea leas associated with advanced refundings, and recalculation required for variable rate issues. These services will be provided at our then current hourly consulting rates. E. Additional Services Additional services may be authorized by the Agency and will: be eare libillested ba our then current hourly consulting rates. Our current hourly rates w. Directors/Attorneys $1501.00 Senior Associates 95.00 Associates/Paralegals 6 .00 Support Staff 35.00 ���r00"J.� City of Atascadero Assessment District Administration Agreement Page 8 TERM OF AGREEMENT The term of this Agreement is continuous, not to exceed thirty (30) years, or until the districts are dissolved pursuant to Section 8650.1 of theCalifomia Streets and Highways Code. This service may be abandoned at any time by the City of Atascadero. Muni Financial Services, Inc. may cancel its obligation under this Agreement by providing thirty days (30) notice in writing to the Agency. AUTHORIZATION By executing this Agreement, the City of Atascadero authorizes the appointment of MFS as the trustee for the bondholders pursuant to the California Streets and Highways . Code, Section 8834 relative to judicial foreclosure proceedings as contemplated by this Agreement. MFS will, as instructed by the Agency, proceed to use its best efforts to collect all current and future delinquent assessment installments as provided in the preceding scope of services. PAYMENT MFS services for assessment district administration will be invoiced monthly in twelve equal installments. Payment for Assessment Apportionment Services, Arbitrage Rebate Calculations and any other special projects will be invoiced monthly as they occur. Attorney fees resulting from foreclosure action shall be reimbursed as a cost item and shall be due and payable upon the earlier occurrence of (a) entry of judgment in the action, (b) settlement of the action, or(c) redemption of the delinquency. MFS will be reimbursed for customary out-of-pocket expenses. These expenses would apply to, but are not limited to: Assessor parcel maps and data, postage, travel expenses, meals, telephone expenses, county and legal fees and costs. Any out-of- pocket expenses will be itemized on monthly invoices. Payment for services rendered, expenses and costs pursuant to this Agreement shall be made within thirty (30) days of the submittal of an MFS invoice. • City of Atascadero Assessment District Administration Agreement Page 9 AMENDMENT OF SCOPE This Agreement may be amended from time-to-time by the Finance Director, or designee, as may be required or advisable due to changes in Federal or State Law, or to provide these same services to additional assessment districts. 111 other amendments must be in writing and approved by MFS and the legislative body of the City of Atascadero. ABANDONMENT AND ARBITRATION In the event that this project is abandoned prior to its completion:, the Agency will pay MFS a fee equal to the reasonable value of services provided. Reasonable value shall be determined based on our then current hourly consulting rates. In the event of litigation or arbitration between the parties over the terms or, performance of this • Agreement, the prevailing party shall be entitled to reasonable attomey's fees and costs. ACCEPTED BY: MUNI FINANCIAL SERVICES, INC. CITY OF ATASCADERO Harry Clark Name Managing Director Title Dated: April 20, 1994 Date • M`h ui( MFS �__ Muni ria nda,senic".Jac- 28"05 tiinglr t).,I:L>nvc.,Shur LUU T(utec:ul,t.CA 1)25W-3(-,61 (tp)i(,90 39(x) FAX(`/(1')1 ti99-3M() iA,iris its Public!i[l'duCc August 17, 1994 Mr, Brad Whitty Finance Director City of Atascadero 6500 Palma Avenue Atascadero CA 93422 RE: MFS ADMINISTRATION FEES FOR THE CITY OF ATASCADERO Dear Brad: As per our conversation MFS proposes, for fiscal 1994/95, to,administer only The Camino Real Improvement Project, Street Improvement Project No. 1992 and Improvement District No. 4 (Seperado-Cayucos). The total costs for the administration of these three districts will be $6,000.00. Assessment Districts No. 3 and No, 7 are not part of the MFS proposed administration for this year. if you have any questions or comments I will be back in my San Francisco office on the 18th of August. Cordially, MUNI FINANCIAL SERVICES, INC. X4J Chuck Levine Managing Director Northern Region 11?41N0:1.A • ()R.\\t.!!CC7l'\'n' • >A\NEC-() ',A\NKAN(J!"CO !AS VF.(;AS • S1 A'I.1'i.E 000 11,1 REPORT TO CITY COUNCIL Meeting Date: 8/23/94 CITY OF ATASCADERO Agenda tem: A-2 Through: Andy Takata, City Manager From: Bradford Whitty, Finance Director SUBS Payment of Audited Bills and Payroll for the Month of July, 1994. RECOMMENDATION: Approve certified City accounts payable, payroll and payroll vendor checks for the month of July, 1994. Attached, for City Council review and approval, are the following: A. Payroll for Pay Period ending July 8, 1994 $148,209.56 B. Payroll for Pay Period ending July 14, 1994 6, 884.30 C. Payroll for Pay Period ending July 22, 1994 139, 164. 08 D. Payroll Vendor Checks for July 1994 139,719.43 E. Accounts Payable Checks for July 1994 520,399.55 The undersigned certifies that the attached represents properly audited demands for payment in the total amount of $954,376.92 have been approved for payment as being in conformity with the budget of the City of Atascadero and that funds are available for these demands. Dated: 8/9/94 BRADFORD WHITTY, nce Director Approved by the City Council at a meeting held LEE PRICE, City Clerk a:auditbills #42 CITY OF ATASCADERO Payroll for July, 1994 PAYPERIOD ENDING DATE: July 8, 1994 CHECK NUMBERS ISSUED: 16992 to 1.7180 TOTAL AMOUNT: $148,209 . 56 SPECIAL. PAYROLL: July 14 , 1994 CHECK NUMBERS ISSUED: 17183 to 17185 TOTAL AMOUNT: $6,884 . 30 PAYPERIOD ENDING DATE: July 22, 1994 CHECK NUMBERS ISSUED: 17207 to 17368 TO'T'AL AMOUNT: $1391164. 08 Approved: Finance Di :c or CITY OF ATASCADFRO Payment of audited bills, for JULY . 19Q4 PAYROLL VENDOF PAYNIFNTS 7(7 L 2i l A w O 11 Tie, i U } T Prad whitt-v . Fi n e Iliire--tor 00001*� I 1 �'• z'n ., .. YrYrY Yur;.+rr YrYYrrrYrr rrrr rrr Yr Yrr r r rYr++YY 1 � V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V P P P 0. 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I It ! 1 1 e It i ,,. i s It I 1 + It i If ! II m l ilm I I mmmSmSSSmSm 1 :+ It t i a rt l z it tJ I N i 1 m 11 is 1 S I m It L4 t m A►+►+ A i It .0 1 W f A WSW Cn.OrrA W ! D II -0 1 Ln IJPA 1••'NwjA Ln@ 3 11 1 ' I ' ! o 11 Ln 1 Ch I. IS .10NS Ili Prli"10 _ ii Ln I Ch m `0IS FJr CA -,j L-4 I MM, DDDD 3>> DDD 1 n ccccccccccc + � 00000000000ln aaaaaaaaaaai 'c N M N N N M N N N N N l m nnnnnnnnnnnlm t n c nnc nctir�nnnAn In m m m m m m m m m m I !� z z z z z z z z z z z 1 9 m m m m m m m m m m m I rt TS�+TAx+Ti1i�TT I +.. D D D D D D D D D D D 1 o n N mmmmmmmmmmml r- 1-1 t7 Ct7 t70 utr t7 t'7 CC + ' .:k.! + .. nnnnnnnnT�n ! .,, xxxx sxx + mmmmmmmmmMm + D< > nnnnnnnnnnn I -an 7 7 7 7 7 7 7 7 7 7 7•. i D C. i REPORT TO CITY COUNCIL CITY OFAA DER A enda It m• A-3 Through: Andrew J. Takata Meeting Date: 08/23194 City Manager File Number: TPM 0$-91 From: Henry Engen, Community Development Director , SUBJECT: Acceptance of Final Parcel Map #06-91 to create a f ur-unit resi- dential condominium project at 6905 Atascadero Avenue. (Bock/ - Vaughan) . RECOMMENDATION• Acceptance of Final Parcel Map #06-91 . BACKGROUND• On August 12, 1991, the City Council considered the above- referenced map bovereferenced-map on its' Consent Calendar. Council concurred with the Planning Commission' s recommendation to appy ve TPM #06-91 subject to the Findings and the Revised Conditions of Approval . All conditions have been completed by the applicant. HE:ph Attachment: Location Map ` cc: Clem Bock Don Vaughan i 9 i _ ��IILi1Jj[�G.J/L Arm 0 oil in111tit .It �.�-� .♦ !moi ■ �u,� ■ ® -� ,law mil' VIP I � ♦ ��s,' Mon.ijok, ry VIP ling REPORT TO CITY COUNCIL CITY- OF ATA CADERO Agenda I+M--. A-4 Through: Andrew J. Takata Meeting D te: 08/23/94 City Manager File Number: TTM 93004 From: Henry Engen, Community Development Director SUBJECT• Acceptance of Final Tract Map #93004 to subdivide One ( 1) parcel containing approximately 3.2 acres into five (5) lots containing approximately 25, 000 square feet each for construction of single family residences . Subject site is located at 8625 Portola Road (at the intersection of Atascadero Ave. , and Portola oad) (Boneso/ Westland Engineering) . RECOMMENDATION Acceptance of Final Tract Map #93004 . - BACKGROUND: B On April 26, 1994, the City Council considered the above-referenced map on its ' Consent Calendar. Council concurred wit the Planning Commission' s recommendation to approve TTM #93004 subject to the Findings and the Revised Conditions of Approval . 11 conditions have been completed by the applicant. HE:ph Attachment: Location Map cc: Steve Boneso Westland Engineering CITY OF ATASCADERQ ExxsssT c TTM 93-004 1 70 COMMUNITY DEVELOPMENT zoning Map DEPARTMENT C R w q /R 'R CT 7� ..................... cr .01 4P ,SCADEAO w � f AVE :Z A Qom? J, VI �� VIEW o` i REPORT TO CITY COUNCIL Agenda Item: 1 C-1 CITY OF ATASCADERO Meeting Date* 8/23/94 Through: Andy Takata, City Manager From: Bradford Whitty, Finance Directors Subject: Community and Non-Departmental Group Requests RECOMMENDATION: Staff requests Council's review and direction. BACKGROUND: Each year Community groups are encouraged to request City funding. Each group submits an application, which is reviewed by staff. Starting last year, staff has forwarded recoommendat ions for funding to Council, with the proviso that each that each applicant has the opportunity to directly appeal to the full Council. ANALYSIS: Given the City's financial condition, recommendations are regrettably constrained. Overall requests are up from last year, from $57,768 to $119, 125. The recommendation is to increase overall funding from $34,710 to $37,785 or 8.6%. The groups were notified of staff ' s recommendation by mail on August 15 and encouraged to attend the August 231d Council meeting. A summary of group requests and staff' s recommendations is attached as exhibit A. Copies of the requests ate attached behind Exhibit A. Formal adoption of the City Budget will fund the agencies for the amounts shown. COST AND FEE WAIVERS A related item is Community Services Departments' Facility Fee Waiver program, formally introduced in the FY 93-94 budget. Under this program, groups are allowed to request waivers from facility rental fees. In many cases, these waivers; represent substantial savings to these groups and should be considered as an "in-kind" support from Council. Additionally, the Community Services Foundation (CSF) has requested a waiver of the $1,522.12 non-profit foundation cost that the City paid on behalf of CSF last year. Council is requested to consider as waivers are approved, the costs incurred through departmental admini.stratjion shifts to other revenue sources in order to cover those costs. 000* 1 .? i -REVISED 8119/94 i i City of Atascadero Community Group Funding Requests For Fiscal Year 1994-95 BUDGET MANAGER AMOUNT AMOUNT AMOUNT COMMUNITY RECEIVED REQUESTED RECOMMENDED GROUPS - DEPT. 0825 93-94 94-95 94-95 AARP -0- $225 $ 225 AFAR -0- 7,500 -0- (1) AD CARE 500 500 500 AMER. RED CROSS 500 1,000 500 ATAS. BABE RUTH -0- 1,000 -0- ATAS. COMM. BAND -0- 1,000 -0- C.A.L.L. -0- 50,000 -0- CARE & COUNSELING -0- 6,000 -0- CARING CALLERS 150 200 150 EOC FAM. PLANNING -0- 750 -0- EOC HEALTH SCREENING 500 1,350 500 EOC HOMELESS SHELTER 500 1,000 500 FOOD BANK COALITION 500 500 500 FOUNDATION FOR PERFOR ARTS -0- 500 -0- HOSPICE OF SLO COUNTY -0- 300 -0- HOTLINE OF SLO COUNTY 300 500 300 LONG TERM CARE -0- 1,000 -0- MOZART FEST. -0- 400 -0- NO. CO. WOMEN'S SHELT. 5,000 10,000 5, 000 PAC. REPETORY OPERA -0- -0- -0- RSVP 250 550 260 SLOCVCB -0- 1,000 -0- SLO CO. YOUTH SYM. -0- 2,000 -0- SR. CITIZENS UNITED 700 750 700 SR. NUTRITION PROG. 1, 000 3, 000 1, 000 YOUTH OUTREACH PERF.ARTS -0- 500 -0- FAMILY SERVICES CENTER 250 -0- -0- TOTAL 10, 150 91,525 10, 125 NON-DEPARTMENTAL GROUPS - DEPT. 0820 CHAMBER OF COMM. 20,410 23,000 23,000 SLOCVCB 3,660 4, 100 4, 100 BIA 490 500 500 24,560 27,600 27,600 GRAND TOTAL $34,710 $119, 125 $37,725 ( 1) City of Atascadero has animal cages available for AFAR' s use. ) • (100033 City of Atascadero Community Group Funding Requests For Fiscal Year 1994-95 BUDGET MANAGER AMOUNT AMOUNT AMOUNT COMMUNITY RECEIVED REQUESTED RECOMMENDED GROUPS - DEPT. 0825 93-94 94-95 94-95 AARP -0- $225 $ 225 AFAR -0- 7,500 -0- ( 1) AD CARE 500 500 500 AMER. RED CROSS 500 1,000 500 ATAS. BABE RUTH -0- 1,000 -0- ATAS. COMM. BAND -0- 1,000 -0- C.A.L.L. -0- 50,000 -0- CARE & COUNSELING -0- 6,000 -0- CARING CALLERS 150 200 150 EOC FAM. PLANNING -0 750 -0- EOC HEALTH SCREENING 500 1,350 500 EOC HOMELESS SHELTER 500 1,000 500 FOOD BANK COALITION 500 500 500 FOUNDATION FOR PERFOR ARTS -0- 500 -0- HOSPICE OF SLO COUNTY -0- 300 -0- HOTLINE OF SLO COUNTY 300 500 300 LONG TERM CARE -0- 1,000 -0- MOZART FEST. -0- 400 -0- NO. CO. WOMEN'S SHELT. 5,000 10,000 5, 000 PAC. REPETORY OPERA -0- -0- -0- RSVP 250 550 250 SLOCVCB -0- 1,000 -0- SLO CO. YOUTH SYM. -0- 2,000 -0- SR. CITIZENS UNITED 700 750 700 SR. NUTRITION PROG. 1,000 3,000 1,000 YOUTH OUTREACH PERF.ARTS -0- 500 -0- FAMILY SERVICES CENTER 250 -0- -0- TOTAL 10, 150 91,525 10, 125 NON-DEPARTMENTAL GROUPS - DEPT. 0820 CHAMBER OF COMM. 20,410 23,000 23, 000 SLOCVCB 3,660 4, 100 4, 100 BIA 490 500 500 24,560 27,600 27,600 GRAND TOTAL $34,710 $119, 125 $37,725 (1) City of Atascadero has animal cages available for AFAR' s use. a FY: • CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST American Association of Retired Persons/ Agency Name: Senior Community Service Employment Program p Address: 301 South Miller, Suite 211, Santa Maria, CA 93454 Contact: Jerry P. Young Phone: (805) 922-7966 1. On a single sheet, please describe your Agency, including a brief history and purpose of the organization, oLnd your current goals and accomplishments. 2. Number of members 92 3. What restrictions, if any, on becoming a membert 55 and older, financially disadvantaged (On or below the Federal Poverty Line) 4. Legal status of organization: [X] Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ 200.- 225. (See attached correspondence) 6 . Preferred method of disbursement: [ ] Annually, 'jon [ ] Semi-annual [ J Quarterly [ X] Monthly (Based on telephone traffic) 7. Please complete the attached Budget Form. 8. How will the money be spent? What services wild. be provided? (Attach additional sheets. ) To cover phone service to SCSEP office in city hall. 9. Describe how the community will benefit from tho City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (.Attach additional sheets. ) (See attached correspondence) 10. T certify that the i nformati c-n .;up. 1 4 gr? is c rrpnt comple't'e and accurate. Project DirDir'pctor Aut ize atu Title Jerry P. Young May 3, 19941 Print Name Daae FY: CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ 0 Membership Dues 0 Donations 0 Fund Raisers 0 Interest Earnings 0 Government Support Federal (Title V Grant for Santa Barbara/ $373,348. San Luis Obispo Counties) State County CITY OF ATASCADERO Other Cities -Other Government All other Revenues TOTAL REVENUES $ 373,348 Expenses Personnel Costs $ Operating Costs * One-Time Equipment Purchases Other Expenses (explain) TOTAL EXPENSES $ 373,348 ENDING-YEAR BALANCE $ 0 A:APPLICATION ** Administrative costs are maintained at AARP's Washington offices. The Association supplements the annual Federal Grant by approximately $5,000,000. A4RP Bringing litetirncs otetiperiencc rind leadership to sen c all generations. Jerry P.Young Project Director 301 South Miller Street,Suite 211 Santa Maria,CA 93454 (805)922-7966 May 3, 1994 Mr. Russ Scotten Interim Finance Director City of Atascadero 6500 Palma Ave. Atascadero, CA 93422 Dear Mr. Scotten: Thank you for the opportunity to extend a request for Community Agency Funding from the City of Atascadero. My request is somewhat modest, however; I am soliciting support on behalf of my program in North San Luis Obispo County. The AARP/Senior Community Service Employment Program is a work training program designed to assist financially disadvantaged persons, 55 years and older,', to compete in the job marketplace. This program, operating under a Department of Labor Grant, is one of several that falls under Title V of the Older Americans Act of 1965. The local',project site, covering both San Luis Obispo and Santa Barbara Counties, carries an authorized enrollment of 92 persons. Of that number, there are, on average, 15 to 20 enrollees in North San Luis Obispo County. When I assumed this position eighteen months ago, I quickly became concerned about delivery of our services to persons in your area. With my office in Santa Maria, and with the nearest Employment Specialist on my staff in San Luis Obispo, I perceived a need to establish another satellite office in the Atascadero area to foster awareness of the program,, as-well as to assist our enrollees on a day-today basis in their search for meaningful employment. Thanks to the generosity of the City of Atascadero, we are now beginning to serve the North County through an office in City Hall. This enables us to address those 'needs I felt were lacking. In referring to the basic nature of this request, I feel a need to place it in its proper context. First, if the provisions of the Federal grant allowed me to either pay rent or associated costs for a satellite office, I would not initiate this letter. However, the terms of the grant are austere, and there is no provision for satellite offices. Consequently, Project Directors such as myself prevail on both public service and non-profit agencies to assist us in our efforts to reach outlying cities. American Association of Retired Persons 601 1-. Strect, N.W., Washington, D.C. 20049 (202) 434-2277 • Page Two When the city granted us permission to operate the office in City Hall, we were grateful. We are now faced with a relatively small, but persistent problem. In order for my Employment Specialist to function, she needed a telephone. When the telephone was installed, I was informed that installation costs were in the neighborhood of$85.00. Further, monthly charges range from $5 to $10. ( I provide the Employment Specialist with a credit card for long distance purposes. This is billed through my office in Santa Maria.) To address the crux of my request, any costs incurred by a satellite offices are borne by me personally. I strongly feel that my pursuit of a stronger service delivery in North County is the proper course. However, I have already donated furniture and a computer to assist in our improved administration, and frankly, I could use the city's help. As a frame of reference, we currently have five enrollees assigned to city functions, with two more scheduled to begin in the next 60 days. The payroll of these employees totals somewhere in the neighborhood of$30,000 + annually, not including Worker's Compensation coverage. I am totally enthusiastic about our relationship with the City, not only from the standpoint of the office provided us , but for the extremely fine training provided our enrollees in city functions. To conclude, I am estimating the telephone costs in question to total roughly $200-$225 annually. I extend the City of Atascadero my sincere thanks for any consideration in this matter. Sincerely, RRY ITN Project irector FY: • CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: Ab CCi re A_c Sf c Cm4j 4,o Address: /'0 B co( 11'16 A=MscQc%erca r,4 `7 3�1z 3'1`��� Contact: ZA-V /0 �!�b Xe.L. Phone: 0 -S,3 1. On a single sheet, please describe your Agency, ', including a brief history and purpose of the organization, nd your current goals and accomplishments. 2. . Number of members /11/A �- 3. What restrictions, if any, on becoming a member: 4 . Legal status of organization: Y Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ 50 0 6. Preferred method of disbursement: Q4 Annually, ' on 0 • [ ] Semi-annual [ J Quarterly [ J Monthly 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) 9 . Describe how the community will benefit from the City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) 10. I certify that the information supplied is current, complete and accurate. orized Signature Title P A- ­r_tf-6 X-C L_ by Print Name Daae FY: CITY OF ATASCADERO • COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ d Membership Dues a Donations O 0 Fund Raisers S- 0 0 Interest Earnings Government Support Federal State 41-5- 600 County 5� CITY OF ATASCADERO 'S U U i Other Cities 2 O 4 Other Government All other Revenues �� C)O TOTAL REVENUES $ (9 O', S 0 O Expenses Personnel. Costs $ 1 ® O O Operating Costs 6>00 One-Time Equipment Purchases Other Expenses (explain) —/v u-tr n _74 O e S TOTAL EXPENSES $ ENDING-YEAR BALANCE $ A:APPLICATION • I. AD Care Association, Inc. was founded in 1985 to provide adult day services and services for persons with Alzheimer's Disease and related disorders. AD Care is the leading agency in San Luis Obispo County serving persons with Alzheimer's Disease and has its Administrative Headquarters in Atascadero at St. Lure's Episcopal Church. In 1990 AD Care's Atascadero program was named to the prestigious Alzheimer's Day Care Resource Center Grant program of the CA Dept of Aging and thus we serve as a resource center for the whole region. Current goals are to continue expansion of our adult day services in Atascadero, hold a Community Awareness Day for Caregivers in early 1995, hold a north county fundraising event (golf tournament) in July, and continue monthly meetings :of the North County Family Support group which moved from Templeton to Atascadero last month and regularly serves 20 families.'' AD Care has seen double-digit growth in our day services in the last four years. Recent successes during the last ' ear include ude holding two conferences which were attended by over 300 individuals, expanding our speaker's bureau, and achieving a record number of hours for our day services. 8. Because we accept all clients for day care regardless of ability to pay, City of Atascadero funds allow us to continue to help city residents in greatest need. Funds will help cover not lunches, snacks, and activity materials and allow partial subsidy of the day care program which meets five days a week, 9-3. 9. The Community will continue to benefit by offering frail residents adult day care and helping their families by giving them a break from care and allowing them to continue employment. The community also benefits by AD Care's information and referral services and free of charge home visits. Funding remains very tight for AD Care as families facing a tough economy have paid less for services. Thus we' are hopeful that Atascadero will again give the full $500 to AD Care: We appreciate the City's ongoing support of this non-profit human service group based in Atascadero and will continue to work to serve the needs of the frail elderly in Atascadero and their caregivers a� o 4-4 "o�rYySN/ .(U :/a�1�'4 � :..� y� :a O. -.n�� �''r a'Q� t a� •Nl w� 'Q" .43 V 01 1.0 1.4 : p cn V 14) cu ¢, cn .. O Pril 1.4 U : e zs o. v . .cq O N Q. 03. U) ., ,. 41 ;c0 171 44 In O �—+ (u 0 A An ,td V v V1-4 F4 N r•.► tcs Y - cd Q v b0 O r Ci' . O CA f1.: cn O x p 00 3 O T3 't; v N O O �, — - F�•+1 � � a ! 'o _ b A 0 � U3 Is' $a K a 91;1 �� � - a . n C7 �0 w ., ): ': � b, ..&�,r,,. �—• < (nl 1. o CA C •X•n a. gyp' lD m F d �* . ; o f . `�^ �' vi: N . PP ` ;r�i. �W 5 It �Q ., „�, Q W�1 , �. , (gyp !'� A cam. ° 14 CJI.M %.� Qom` Vf. V �-h' Q 'M: f w`p .fir.vS; ;{� :� d �P C�`p � � p d �?'' t- dQ yy �;,, o �';, O w�a. E `� " _.� a1 ,y�-1-.+ . .5"', I,I'�� ,-"o I1, y�j,,►�,,,r .'a ('��p'Q� I `�`7�' ,r; I34 1 Bei Ai '� . x', pe Sit , r' Irt fir., �� 2 t : �, tp � z,, +`h p x1. (p tD ($ , .j,� +Y F i ,F�' ) ti ;1-4) 7 '' ,( t Ai�1 ( �...+ :�, of f' ', ,b- 1 ttr. I, 'f' 1 } 1 I .Ik , 4 +i t fT r'S 1 ,` i1i 1 .F �� 3 ' 1 + F r . F 5Y 7, i _ r t 4 -`: I �,� - "�,, �,C� j,, ,�� �. ,'''�r' I I��,,,, - , ,�., ",, 'L , - � . , ,r 1�I . I� . �",_,, ,,� :,_'�, , ,,r , . .1, , I�, '�` ' -4 l I r , _ _ �� ` , P.,ll,� J+'O _ r. 96L I £Z�£6, 3ape�sa tt 1. I96I"xdfl O d � ' ' I I I �-'' I I I - ,r . - ' I A� � - ; , , L � ,� ' ,�2 ' , - ,I ' I-, - - r , - saav- e c �:�� -:� O : - ;� A d , � `` �+- o ", "' cn �-�..: ;A ' ., - I L m , �n� I. :r '' , 0 " n - . to p . FY: • CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: Address: 12L Contact: 7`�� ��/ Phone: 1. On a single sheet, please describe your Agency, including a brief history and purpose of the organization, and your current goals and accomplishments. 2. Number of members 3. What restrictions, if any, on becoming a member,i Ab 4. Legal status of organization: [x] Non-Profit Corporation [ ] Other (explain) 5. Amount Requested 6. Preferred method of disbursement: [ ] Annually, ','on [ ] Semi-annual (,V] Quarterly [ J Monthly 7. Please complete the attached Budget Form-V/" 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) 9. Describe how the community will benefit from the City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) 10. I certif • thai; the "^--oration :�::^ lied is current complete nd ac Authorized Signa re Title 'l W Print Name Dath 6 FY: JYT CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts J amour from Uriar Year CBagiinning Balance) $ Membership Dues �� Donations Fund Rai.se,:5 Interest Earnings Government Support Federal State County CITY OF ATASCADERO Other Cities -Other Government All other Revenues TOTAL REVENUES �$ Expeti6es Personnel Costs $ < Operating Costs One-Time Equipment Purchases Other Expenses (explain) TOTAL EXPENSES $ ENDING-YEAR BALANCE $ A:APPLICATION • CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST submitted by A.F.A.R./North County Humane Society May 9, 1994 s ADDENDUM • 1. For sixteen years, our Atascadero-based organization has actively participated in humane education, animal cruelty/neglect investigation, pet adoption, and spay/neuter assistance (financial and educational) to its residents. The City can have pride (and some relief) that our organization is routinely notified for responsive, compassionate, and informed assistance regarding animal welfare and services in Atascadero. In recognition, our Founder, Daphne Fahsing, has twice received the Atascadero Chamber of Commerce Community Services Award for efforts in spay/neuter education. We were the first County group to request and receive monies from the Board of Supervisors to initiate and administer a low-cost spay/neuter assistance program to help curb pet over-population. This popular plan was administered by us for several years until we turned it over to the Dept. of Animal Regulation with greater computer and manpower services. In 1993, we recognized that too many animals in Atascadero were ';still being bred, abused, abandoned, neglected, and eventually picked-up by the Dept. of Animal Regulation; so we took a "quantum leap" and opened the A.F.A.R./North County Aumane Society Shelter/Adoption Center on Traffic Way, in town. Within our facility we receive, quarantine and/or isolate, treat, and finally adopt out, the approximate 300 ;nnimals per year which pass through our door. Sources for these animals are: residents who are leaving the area; residents who neglected to spay or neuter their animals in the first place; residents who are new to the area and have found abandoned animals on their property; residents who cannot keep their animals any longer for socio-economic, health, or personal reasons; residents who are compassionate enough to want to help theirs or neighbor's animals but cannot afford medical or spay/neuter costs on their own. The City of Atascadero has historically recognized the worth ',of spay/neuter assistance since the 1980's by routinely giving monies annually to finance this critical program (either to our organization directly or to the County). Unfortunately, yearly- reductions in funding allotments for spay/neuter to the County have not Dept up with the local pet-overpopulation crisis so the Dept. of Animal Regulation is making additional trips to this City to collect the excess (mostly animals born as a result of residents not spaying or neutering their pets). Our proposal is this: we will continue to work on the education-end,of this problem (school/civic group visitations, literature mailing, posters and flyers, etc.) M,d part-financial assistance (as donations allow), if you will render a modest amount of financial support ($5,000 - $7,500) to us that we can allot to Atascadero City residents for these spay/neuter surgeries to reduce the amount we both otherwise will ultimately pay if not corrected. [Unfortunately, the small amount given to the County in 1993/94 did not sufficiently cover requests for spay/neuter assistance.] As a final thought, the Dept. of Animal Regulation spends (and therefore charges Atascadero) a total of approximately $55.00 on every animals which it colTiects/impounds/ euthanizes. At a cost of only $20 per animal for spay/neuter assistance, or'250 to 375 less • breeding animals in Atascadero, a great amount of monies would be saved ''',for us both! 8. The money will be allocated to a special City of Atascadero Spay/Neuter Assistance Fund. Upon request of City residents (only) for assistance, an assessment of financial is need will be made (multi-animal household, low-income, senior, student etc.) and residence verified. A certificate will be issued to the applicant, in the name of their veterinarian, who will then accept the certificate as partial-payment for the surgery(s). The veterinarian will then bill our office who will be paid from the special Fund. At an average cost of approximately $20 per certificate, between 250 and 375 additional spay/neuter surgeries can be performed on animals breeding in Atascadero. 9. What consequences will occur if funding is not provided? ..� r Poo IA too 4 Writ it � 1 1 u h.al ►. IIIN1 � eCA`a xwp nnu i 1 + �N��. ,!9u�� r+�� la nitlll� N Illlq � � 11 1,+ UIYW "1411' 010 "�IIO dV4�;Utl'.vd 191 an+* a+++a1N1 d "1 ua 1wito '1\r' NI'.ti' 11411 haul' ' ti Igq"N Illlll•�V1�N � ������� \lk,1+\�U\�Z� x (times) $55.00 per pick-up from Animal Regulation Department. B i APPENDICES • RE+Rs�R V j 1 1...1..... ....t! �,;��. i i ��• ,.li F., "' .�I�`�fl�Y+t-� !� �,li�ii lii!ilttlify�;j r awl v li!tF>> IHt _•-._ r' j►�.� � � 11!11 � , , I ilt[ J .k .• �-";{'f 111 Jo V,::.... ...: � •may Ii J _ T a �r+r --ice. Qtz :y t It ,: .• - -�,.,o-�.'S moi' `� i=.,'....-a:=�. r � _ l A A 7 _ - x• L �� 19,:IT; AMY 1 I All t f• NAMES AND AFFILIATIONS OF BOARD MEMBERS • Sandra Rakestraw, President Occupation: Forensic chemist Affiliations: Friends of Feral Felines, president Central Coast Animal Protection Society, me:rnber Woods Humane Society, member Homeless Animal Rescue Team, member Humane Society of the United States, member:' Friends of Animals, member Katherine R. Newcomb M.D. 1st Vice-President Occupation: Physician, internal medicine Affiliations: California Medical Association, member San Luis Obispo County Medical Society, member Medical staff - Twin Cities Community Hospital Best Friends Animal Sanctuary, member Humane Society of the United States, member1 San Francisco S.P.C.A. , member Jan Lynch, .2nd Vice-President Occupation: Director sales & marketing, Pacific Suites Hotels Affiliations: Women's Network, president Chamber of Commerce, San Luis Obispo, past-pres. Meeting Planners International, member Society of Government Meeting Planners, member Calif. Society of Association Executives, member • Katy Olsen Corresponding Secretary Occupation: Office manager (part-time) Horse trainer Affiliations: People for Ethical Treatment of Animals, member California Dressage Society, member American Horse Show Society, member United States Dressage Federation, member Peggy Koteen Recording Secretary Occupation: Math educator Ceramic artist Affiliations: Animal Emancipation, local representative People for Ethical Treatment of Animals, member Farm Sanctuary, member Last Chance for Animals, member Animal Legal Defense Fund, member Fund for Animals, member Ray Buban Bookkeeper Occupation: Accountant Tax-preparer Affiliations: Elks and Kiwanis Youth Soccer, Little League, Babe Ruth Baseball Atascadero Chamber of Commerce National Federation of Independent Business ! National Society of Public Accountants Page 2 • Denise Milardo, Director-at-Large Occupation: Director, Health Information Services, Twin ''Cities Community Hospital Affiliations: Amer. Health Information Management Assoc. , ''member Calif. Health Information Management Assoc. member Humane Society of the United States, member ''' A.S.P.C.A. , member People for Ethical Treatment of Animals, member Physician's Committee for Responsible Medicine International Fund for Animal Rescue, member • • SANDRA A. RAKESTRAW FORENSIC LABORATORY SERVICES, INC. 1137 PACIFIC ST. , SUITE B • SAN LUIS OBISPO, CA 93401 805/543-5202 EXPERIENCE 1987 - Laboratory owner and State-licensed Forensic Alcohol Present Supervisor providing blood/breath/urine alcohol testing services and court testimony for law enforcement and private companies. 1974- Criminalist for State of California Dept. of Justice 1986 Crime Laboratory, San Luis Obispo, CA. Administration, supervi- sion, and technical operations of laboratory EDUCATION B.A. Chemistry, San Diego State University, 1969 Honor Society 1965-1967 Woman of the Year Award, 1967 SPECIALIZED EDUCATION Indiana University Center for Studies of Law in Action, 1987: '' Supervision of Blood Alcohol Tests and Expert Testimony ': University of California, ' San Diego, 1989: Summer School of Alcohol and Other Drug Studies University of Ottawa, 1993: Forensic Aspects of Alcohol - Expert's Course University of Utah, Center for Human Toxicology, 1990: Laboratory Aspects of Forensic Urine Drug Testing" LICENSES AND CERTIFICATES State of California Department of Health Services C.A.C. Certification of Professional Competency TEACHING EXPERIENCE California Specialized Training Institute Pacific Gas and Electric Co. ; Southern California Edison, Co. PROFESSIONAL AFFILIATIONS California Association of Criminalists California Association of Toxicologists International Association for Chemical Testing Intoxilyzer 5000 User's Group American Academy of Forensic Sciences (non-member) AWARDS Harry S. Johnson Achievement in Forensic Science, 1981 FY: • CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: b'2I4-) Address: C) 1E�C ` 6t A+A >(&I Grew (''IA 17,H Q3 Contact: K-1 YyA b c r Is:, D`> Phone: I LI a I 1. On a single sheet, please describe your Agency, ,,including a brief history and purpose of the organization, and your current goals and accomplishments. 2. Number of members a btu 3. What restrictions, if any, on becoming a member, n1 On J_u 1`61 31 sr 4. Legal status of organization: [,,4] Non-Profit Co-Vporation [ ] Other (explain) 5. Amount Requested $ , ©o 0 ,00 6. Preferred method of disbursement: [ v]f Annually, on [ ] Semi-annual [ ] Quarterly [ ] Monthly • 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) 9. Describe how the community will benefit from tht City's contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) lC. I cert" .r that the __:form- at.i on s`ppli e�? � c .!.»rr'L'nt, ^^«lL:l mate and accurate. Xtft$horiz` Signature Title Print Name Date FY: A5- CITY OF ATASCADERO • COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ Woo Membership Dues �/ � r�-ftvN F���> 1000 Donations (PI q00 Fund Raisers (,;aa cx- ba�-) (4,c?QQ_ _ Interest Earnings Government Support Federal State County CITY OF ATASCADERO Other Cities -Other Government All other Revenues TOTAL REVENUES $ Exnenses Personnel Costs $ Operating Costs One-Time Equipment Purchases _("ODO Other Expenses (explain) TOTAL EXPENSES $ oZi 1, 4(ec ENDING-YEAR BALANCE $ 1 4 c) A:APPLICATION Atascadero Babe Ruth Baseball League P.0 Box 596 Atascadero, Ca 93423 May 9, 1994 Russ Scotten Interim Finance Director Administrative Services Department 6500 Palma Avenue Atascadero, CA 93422 Mr. Scotten, Thank you for your letter informing us of the Community Agency Funding program. Enclosed is the funding request form and projected budget along with information regarding our organization. In light of the City's financial difficulties,, we • sincerely appreciate your efforts to maintain a level of service to the community organizations. Respectfully, a/ber y oss Treasu Atascadero Babe Ruth Atascadero Babe Ruth Organization • Community Agency Funding Request Answers to the following questions: 1. Atascadero Babe Ruth has been an important organization to our community's youth for a number of years . It provides an organized youth baseball league for children ages 13 - 15 . For those families that cannot afford the registration, we provide grants. We do not turn kids away. The organization set goals to do several things this year. One of our goals was to improve Alvord filed to make it safer for the children. To improve the field, we worked on the grass, filling in, the holes, mending the fence and general upkeep and maintenance, We also set out to replace the boards that make up port of the fence. We were not able to replace all that ''ineeds to be replaced but are hopeful to replace them next year. We also made some improvements at San Gabriel Elementary School that were needed. 8 . The players need uniforms next year. We've used them as long as we can. They've worn out, as you can imagine. We need to replace approximately three teams 'Inext year, maybe more. Three sets of shirts are approximately $1 , 100.00 , not including pants which can cost $800.00 . The uniforms last for three to four seasons. '' . We also need to purchase other equipment for maintaining and upkeep for the field. 9. The community as a whole will benefit in a indirect way from the City's contribution. It's important for our youth to have an opportunity to participate in an activity not only for the experience, responsibility, challenges, growth in self-esteem, and friendships but to keep them busy and focus on positive influences in their lives. If funding cannot be provided by the City, the registration fees will need to be increased which will not be easy for most families or other needed improvements will need to be postponed. Any '',amount the City can contribute will be greatly appreciated and carefully used. If the Atascadero Babe Ruth is granted an amount, '; we would like to express our thanks and appreciation in form of a sign to be displayed for all the families to view. FY: 1994/95 • CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: American Red Cross, San Luis Obispo County Chapter Address: 225 Prado Road, Suite A. San Luis Obispo, CA. 93401 Contact: Jeannie A Nix, Executive Director Phone: 805-543-0696 1. On a single sheet, please describe your Agency, including a brief history and purpose of the organization, and your current goals and accomplishments. (Attachment #1) 2. Number of members: 6 staff, 16 Board Members, 700 volunteers 3. What restrictions, if any, on becoming a members. Red Cross membership and services are provided regardless of race religion sex national origin economic marital physical or mental condition or sexual orientation. The neutrality and impartiality of Red Crass is a primary reason locally, nationally and internationally Red Cross is able to provide sensitives services (i.e. prisoner of war; famine relief in politically torn countries , AIDS education, etc. 4. Legal Status of organization: (X) Non-profit Organization • 5. Amount Requested: $1000.00 6. Preferred method of disbursement:(X) Annually on July 1 7. Please complete the attached budget form. (attachment 2) 8. How will the money be spent? What services will be provided? (Attachment 3). 9. Describe how the community will benefit from the City's contribution? What consequences will occur if funding is not provided, or only a portion is approved? (,Attachment #4) 10. I certify that the information supplied is current, complete and accurate. Executive Director Aulhorized Signature Title Jeannie Nix ` Print Name Date ATTACHMENT #1 iPlease describe your agency, including a brief history and purpose of the organization and your current goals and accomplishments. The American Red Cross is a non-profit organization providing service in San Lui4 Obispo County since 1917. The Red Cross is chartered by Congress to provide Service to Military Families and to provide assistance to victims of Disaster. Training in lifesaving skills is provided to the community in our First Aid, CPR, and Water Safety Classes. Classes in Babysitting, High Blood Pressure Control, Stress Reduction are also offered. Red Cross AIDS educational materials (videos and pamphlets) are distributed county wide. Service to Military Families: Red Cross is the only resource for military personnel and their families in times of crisis. We provide: a world wide communication link between the serviceperson and their family in an emergency; acceptable verification of emergency for the military; financial assistance to the local family to maintain housing and food; or to the military person to return home for an emergency such as serious family illness or death. In 1992/93 fiscal year we provided this service to 343 families. '186 of these cases involved families in the North County. Goals: 1. continue to provide 24 hours a day/7 days a week emergency,,service. 2. Recruit and train additional service workers. Disaster Services: provides emergency food, shelter clothing, necessary household utensils, linens and furnishings, medical needs and occupational supplies. The case load varies annually. In 1992/93 we responded to 27 single family fires at a cost of$18,830.00 17 of these fires occurred in the North County incurring disaster assistance costs of $8156.00. Future locations of fires is, of course, unpredictable. So far this fiscal year of 1993/94 we have assisted 28 families and spent over$13,000 on disaster assistance in San Luis Obispo County. We have assisted 6 families in the North county. The assistant Captain of the North County Disaster Action Team and many of its members live in Ataocadero and are trained • and ready to provide this emergency service Shelter supplies are stored at the Fire Station in Paso Robles and at City Hall in Atascadero. Goals: 1. Continue to respond to Disasters and provide appropriate assistance 2. Complete revision of Chapter Disaster Plan 3. Recruit and train additional Disaster volunteers 4. Purchase additional Disaster shelter supplies. Health and Safety Services: experiences constant growth. In 1992/93 over 12,000 people enrolled in our Health and Safety classes. The State of California mandates certification in the Rod Cross Emergency Water Safety Course for all persons involved in aquatics instruction, thereby increasing the need for more classes. Our AIDS educational material deals with various aspects of the disease and is addressed to all groups in factual language, easily understood by the layman. In addition to stressing prevention of accidents through education, lives are saved annually. Three Certificate of Merit Awargls were presented in the past year to individuals who saved a life using skills learned in a Red Cross Class 3300 people in the North County received training in these skills Goals: 1. Teach CPR and First Aid to one member of each family 2. Continue to provide AIDS education to all segments of the population 3. Promote Whales Tales for Water Safety training in the classroom for elementary school children 4. Acquire additional materials and equipment needed for classes in First''lAid, CPR, and Water Safety 5. Continue to train "Supersitters to care for younger children Attachment 2 FY: 1994/95 CITY OF ATASCADERO • COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $00 Membership Dues 00 Donations $103,000 Fund Raisers 210^n 0 Interest Earnings 1 .,7nn Government Support 0 Federal n State n County $1.400 • CITY OF ATASCADERO 1,000 Other Cities 4,700 Other Government 0 All other Revenues 159,900 TOTAL REVENUES $292,700 Expenses Personnel Costs Includes taxes & benefits $1-40,549 Operating Costs Occupance/support services One-Time Equipment Purchases 9,1nn Other Expenses (explain)program services 107.,166 & Delivery TOTAL EXPENSES $292644. ENDING-YEAR BALANCE A:APPLICATION ATTACHMENT #3 8. How will the money be spent? What services will be provided? The money will be spent to continue the ongoing operation of our three vital programs described in section 1. Service to Military Families, Disaster Assistance, and Health and Safety Services. *We are particularly in need of funds to support our Disaster Services. For example: $1000.00 would partially cover the direct financial assistance given to one''family experiencing a total loss due to a house fire. Standard assistance includes (if needed): *Temporary Shelter *Food *Clothing *First month's rent on replacement lodging *Essential household furnishings *Medical needs $1000.00 would help purchase needed supplies necessary to staff a shelter or for other mass care operations. *Health and Safety Services has an ongoing need for new equipment and to update and repair existing equipment. (1) A Squadron on ACTAR CPR mannikins (10) costs $472.50 (2) A ten pack of the new Infant ACTAR Manikins costs $427.50 (3) $300.00 would help purchase new videos and other supplies to implement Water Safety Training in the new programs. *Emergency response services such as Service to Military Families and Disaster Services require 24 hour availability. to accomplish this,we have an after hours emergency answering service. $1000.00 would provide emergency answering service for 6 months. The $1000.00 requested could be used in many ways many times over to provide ongoing Red Cross services. ATTACHMENT #4 • 9. Describe how the community will benefit from the City's contribution? What consequences will occur if funding is not provided, or only a portion is approved? The community benefits from a strong Red Cross. Our services are ongoing and j,touch the lives of all age groups and people of all walks of life. The broad range of Red Cross service to Military Families and Red Cross Disaster Victims is not duplicated by any other agency. A community wide disaster could result in major difficulties. When families lose everything in a disaster, they need assistance to replace essentials lost in the disaster. Whether the devastation strikes one family or an entire community, Red Cross must be ready to respond. Recent inventory of emergency response supplies revealed numerous shortages. An additional $2500 to $3000 is needed to stock the necessary emergency response supplies. Red Cross Health and Safety Services focuses on preparedness for emergencies and prevention of emergencies through training in lifesaving skills in First Aid, CPR, Water Safety, 134ibysitting, Stress Reduction and AIDS Education. How to save a life and anticipate potentially dangerous situations are skills learned in Red Cross Health and Safety Training. dives could be lost because people who deed training in how to save a life must wait for training. • • FY: 1994/95 • CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: ATASCADERO COMMUNITY BAND Address: 7151 Serena Ct . , Atascadero, CA 93422 '' Contact: Irene T. Bishop, President Phone: 46614370/466-1262x5507 1. On a single sheet, please describe your Agency, ' including a brief history and purpose of the organization, and your current goals and accomplishments. 2. Number of members 40 3. What restrictions, if any, on becoming a member: None 4. Legal status of organization: [XX] Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ 1 ,000. 6. Preferred method of disbursement: [X ] Annually, '', on 7/1/94 [ ] Semi-annual j ] Quarterly [ ] Monthly 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) 9. Describe how the community will benefit from the City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) 10. I certify that the information supplied is current, complete and accurate. J, President Authorized Signature Title Irene T. Bishop May 7 , ' 1994 Print Name Date • FY: 1994/95 C SCADERO • CITYOF ATA COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ 5 , 250.00 Membership Dues Donations 1 , 100.00 Fund Raisers Interest Earnings 150.00 Government Support Federal State County CITY OF ATASCADERO 1 ,000.00 i Other Cities Other Government All other Revenues TOTAL REVENUES $ 7, 500.00 Expenses Personnel Costs $ Operating Costs 900.00 One-Time Equipment Purchases (Percussion, 1 ,500.00 Uniforms) Other Expenses (explain) (Sheet music, 750. 00 Filing cabinet) TOTAL EXPENSES $ 3, 150 .00 ENDING-YEAR BALANCE $ 4 , 350.00 • A:APPLICATION • May 7 , 1994 Mr. Russ Scotten Interim Finance Director City Administration Building 6500 Palma Avenue Atascadero , CA 93422 Dear Mr . Scotten: Enclosed for your review is our funding request and budget projection for the coming fiscal year. Our fiscal year is October 1 through September 30, so we had to do some modifying to put it in line with the City' s . We have also included an outline of the history, current status and future objectives of the Atascadero Community Band. A statement 6f purpose of use for the requested funding is also included. ', Maintaining a cash reserve is also an objective in continued solvency of our organization. We have not requested any funding for the past three years out of respect for the City' s poor financial st4te. Our allegiance to the City has always taken preceder'ce over paid performances with conflicting times. Thank you ', for your consideration on our behalf. We are looking forward to con- tinuing our service to our Community. Thank yob for your assistance toward that goal . Sincerely, Irene T. Bishop President Atascadero Community Band 7151 Serena Ct . Atascadero , CA 93422 enc . ATASCADERO COMMUNITY BAND HISTORY • A Community Band existed in Atascadero during the days of E. G. Lewis. The Band was an integral part of Community events . There was a "dry spell" of some 60 years before a Community Band was reborn. After lots of advertising by the City' s Recreation Department the current Atascadero Community Band had its first formal rehearsal on September 26 , 1985 at the high school choral room. It soon moved to its current practice location at the Jr. high bandroom where it has met weekly ever since (except when school is not in session) . During the Summer months the weekly rehearsal is in the Lake Park Gazebo, courtesy of '' the City. CURRENTLY The relationship between the Band and the City has been mutually beneficial . The City has helped out financially, and the Band has returned the favor by performing gratuitously '',whenever requested by the City. Annual events that it always participates in are the Christmas Tree Lighting Ceremony, Colony Days, and Summer Concerts in the Park including a 4th of July Concert for the past several years. It also performs a joint '; concert with the 7th and 8th grade Bands every year. Many citizens look forward to the Summer rehearsals as weekly mini-concerts. Junior and Senior High students are encouraged to practice with the Band during the Summer to keep their "lips" up. About three years ago it achieved formal Non-Profit status . The Baud has also been good-will Ambassadors representing the City in other com- munities not fortunate enough to have a Community ''„Band. The City of Paso Robles has tried to "woo” the Band to locate there, with no success ! The Mudhole Stompers Dixieland Band is now a subsidiary of the A. C.B. And there is now a group of Band Boosters . THE FUTURE The A. C. B. would like to continue to increase its ''membership and its visibility. People still come up at performances and say they didn' t know the Band existed ! Positive publicity is needed to get the word out . Plus having a good musical sound. Towards that end the Band desires to augment the instrumentation and music library. With the continued support of the City, the Band hopes to become a Community Treasure to be cherished and nurtured. ATASCADERO COMMUNITY BAND Blazer jacket-type uniforms were purchased with the money funded by the City of Atascadero in 1990. Because of the nature of a Community Band differing sizes are needed with the changing composition of the membership over a' period of time. Because of the slow economical times we have held off any major expenses for the past four years . But it is now becoming necessary to purchase more uniforms (at $100 apiece) to have a wider range of sizes available to the active members . We are planning to augment the percussion section of the Band with crash cymbals and other instruments . We need to purchase more current music (a lot of what we have was donated by various sources and is outdated and so*ietimes incomplete) . We need a filing cabinet in which to store the musical scores . We are hopeful that with the City' s help we can present a better looking and sounding Band' for the enjoyment of all of the Community. Thank you for', your consideration. • ATASCADERO COMMUNITY BAND • OCTOBER 1, 1992 TO SEPTEMBER 30, 1993 INCOME Paso Robles Historical Society 200.00 Twin Cities Community Hospital 200.00 City of Paso Robles Senior Picnic 150.00 Robert L. Bendit 100.00 Norman Ruskovich 100.00 Jean Tosh 25.00 Donna Gang 10.00 Cash Donations 388.96 Total Income........................................... $1,173.96 EXPENSE Equipment-Lights 107.32 Filing fees 5.00 • Music 345.36 Supplies 341.44 Total Expenses........................................ $799.12 Cash @ 9/30/93 ................................. $5,671.49 ,1 • ATASCADERO COMMUNITY BAND • OCTOBER 1, 1993 TO MARCH 31, 1994 INCOME Paso Robles Historical Society 200.00 TotalIncome................................................. $200.00 EXPENSE Filing fees 5.00 Music ZVOAV Supplies 46.66 Total Expense................................................ $348.15 Cash @ 3/31/94 ..................................... $59524.14 FY: • CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: Creative Alternative For Learning and Living,„ Inc. Address: 7635 El Camino Real #7, Atascadero, CA 93422 Contact: Chelle Schauben Phone: 466-0766 1. On a single sheet, please describe your Agency';,, including a brief history and purpose of the organization, , and your current goals and accomplishments. 2. Number of members N/A 3. What restrictions, if any, on becoming a member. N/A 4. Legal status of organization: [x] Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ 50,000 (Approx. ) 6. Preferred method of disbursement: [ x] Annually, on pending Escrow [ ] Semi-annual [ ] Quarterly [ ] Monthly 7. Please complete the attached Budget Form. ' 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) 9. Describe how the community will benefit from the City's contribution? What consequences will occur if'! funding is not provided, or only a portion is approved? (Attach additional sheets. ) 10. I certify that the information supplied is current, complete and accurate. Executive Director Aut orized Sig ure Title Susan Johnson June 8, 1994 Print Name Date FY: CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ 0 Membership Dues NSA Donations 1,750.00 Fund Raisers 5,000.00 Interest Earnings 0 Government Support Federal N/A State (T.C.R.C. ) 1,086,000.00 County N/A CITY OF ATASCADERO N/A Other Cities N/A Other Government N/A All other Revenues N/A TOTAL REVENUES $ 1 ,092,750.00 Expenses Personnel Costs $ 768.900.00 Operating Costs _323.850.00 One-Time Equipment Purchases N/A Other Expenses (explain) N/A TOTAL EXPENSES $ 1 ,092 .750.00 ENDING-YEAR BALANCE $ 0 A:APPLICATION CaCreative Alternative For learning and living, Inc. 11 3502 El Camino Real • Atascadero, CA 93422 • (805) 466-0766 • June 7, 1994 Russ Scotten Interim Finance Director City Administration Building 6500 Palma Avenue Atascadero, CA 93422 Dear Mr. Scotten: Creative Alternatives For Learning And Living, Inc. has recently been given approval for a loan of approximately 75% towards the purchase of a group home for the developmentally disabled adults whom we serve. This money is available through Fannie Mae which is funding homes for the disabled and the handicapped. We would need funding for 25% of the purchase emount. We are trying to raise approximately $50,000.00 for the purchase of!1a home valued at $200,000.00. We are interested in any help towards funding of this project, . either as a grant or as a deferred loan. Creative Alternative For Learning and Living, Inc. is a non-profit organization which provides services for adults with developmental disabilities in San Luis Obispo County. C.A.L.L. was founded in 1989 by the parents of one of our consumers when they were unable to find an appropriate facility'for their son. We are particularly proud of the fact that we are a one-of-a-kind program. The individuals we serve would be relegated to State hospitals or institutions. It is our philosophy that caring for those unable to care for themselves is what truly defines society and that our dedication to the improvement of the quality of life for our consumers also enhances the quality of life for our community. We currently operate three residential homes and a day program in Atascadero. In the homes we teach independent living skills, self-help skills and community integration. Our daily activities include doing laundry, preparing'meals, household chores, going to the movies, bowling, attending concerts and grocery shopping. Our day program's focus is vocational skills and community integration. We start with readiness training with jobs that are brought to us at the site, such as stuffing envelopes and labeling. We are committed to normalization, both in our residential facilities and in our vocational training. As skills develop, our consumers go out into the community. We currently participate in the city of Atascadero's Volunteer Program which consists of crews at City Hall, both Fire Stations, the Pavilion, the Lake Park and Charles Paddock Zoo. This program has not only provided vocational training, but having meaningful work is essential for all members for society. - A non-profit corporation providing comprehensive services to persons with Developmental Disabilities in Son Luis Obispo County The C.A.L.L. program is based on the belief that when provided''with the proper learning environment, all individuals can learn and lead productive lives in the community, regardless of their disability. The individuals served by our program are some of the most disadvantaged of the developmentally disabled population. Typically, our clients have cerebral palsy, autism, mental retardation, downs syndrome and seizures combined with behavior challenges. Considering the behavior challenges of our consumers it is imperative that we provide these individuals with professionally trained staff and highly structured programs. Our vision is to provide our consumers with more diversified learning opportunities that will enhance and develop their vocational proficiency as well as teach the critical abilities that are needed for consumers to achieve maximum independent functioning as a member of the community. We hope to provide teaching programs that are not merely busy work, but that teach viable, necessary skills. As you are undoubtedly aware, C.A.L.L., Inc. is an important asset to this community. We save the city approximately $36,000.00 yearly with our volunteer programs. We also spend our revenues from our funding source (Tri- Counties Regional Center) with local businesses and we actively participate with community programs whenever possible. We would like to invite you to visit our facility in Atascadero. Please come and see for yourself how interaction with our very special consumers,is a positive, uplifting experience. Yours truly, Chelle Schauben Resource and Development Coordinator FY: 9�P CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: Care Cou_nne l-ln,g Center Address: 3542 El Co-m- D 12ca.l.; .O.BoKTI-AtascadtM 0,34Z3-671) Contact: M i 6ye.1 Phone: q1 1 1. On a single sheet, please describe your Agency, including a brief history and purpose of the organization, aind your current goals and accomplishments. 2. Number of members �t 3. What restrictions, if any, on becoming a member. 4. Legal status of organization: [;,q Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ LI M100 6. Preferred method of disbursement: [7C] Annually, °',1on 7 IZ 15 9 [ ] Semi-annual [ ] Quarterly [ J Monthly 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) 9 . Describe how the community will benefit from the City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) 10. I certify that the information supplied is current, complete and accurate. _ c � ray �irec�t5r Authorized Signature Title /►/l,�haP l /�c/1/a�, ra .5 f 9 /9 Print Name Date FY: 3 CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ 12- YID Membership Dues CSt. s� �a�s� 29,y39.5C7 Donations S!338, SD Fund Raisers Interest Earnings 51- 33 Government Support Federal State _ County CITY OF ATASCADERO � Other Cities -8` Other Government All other Revenues TOTAL REVENUES $ 33,g28.3.� Expenses Personnel Costs $ /.3��IDS.D3or Operating Costs One-Time Equipment Purchases Other Expenses (explain)- S-o%t--- rt_gjL4r4A gee..-v;sTe*. cAsts TOTAL EXPENSES $ 30, �48.z3 ENDING-YEAR BALANCE $ 3, 1 Z.7th A:APPLICATION Ota �s-�a�+d- 4 a-�.eS.l� ro 11 ,E ►��1gcj _ 2 qp p0� t�he�cum�ax�e� �ja 1anc� tzj 31193 Z$ Z. 70 i Description of Agency Care and Counseling Center is a Non Profit Charitablt, California Corporation organized in 1990. The purpose of the Center is to provide services to individuals and families which promote emotional well being through the development of mind, body and spirit. These services include: counseling, support groups, educational services, ,(preschools day care, and residential care are planned in the future). Care and Counseling Center is designed to be a dynamic, vital force in the community. As such it will be a change agent within said community. The Counseling aspect, in operation since December 1990, is the first of a three phase plan. Fees are based on a sliding scale to ensure • affordability and accessibility to those seeking services. To date over 750 members of the community have benefitted from these services. Group counseling opportunities are currently being planned at the Center. All counseling services are provided by individuals who have a . Masters degree in Psychology or Marriage, Family and Child Counseling. The Board of Directors of the Center are eager to prosvide as many services as possible to the community. One of their goals is to provide services to an increased number of community members. Community presentations help accomplish this goal. The Board of Directors is seeking the opportunity to offer services at more affordable rates while not jeapordizing the ability to operate the Center. One of the services offered to the community by the Center is the free use of space by the Easter Seal Lekotek program. How Will the Money be Spent? 80% of the funds received from the city will be used to subsidize services for those unable to pay even the lowest fee on the scale. Specifically this money would enable 10 individuals or families per week to obtain services who may otherwise be unable to afford them for a total of 266 sessions per year. 1/2% will be used to promote activities and provide public presentations. 1/2% will be used for other fundraising activities to provide even more affordable services. 19% will be applied toward basic operating expenses such as utilities and rent. The services provided will include individual, family, marital and child counseling by trained individuals including group therapy sessions and educational presentations. i Community Benefits The services provided by Care and Counseling Canter help alleviate family difficulties thus relieving some of the strain on public services (such as police services). Individuals will be better able to function in the community as the result of improved interpersonal skills and enhanced self esteem. Care and Counseling Center offers professional services at affordable rates which are not otherwise available in the North County. Contributions from the City of Atascadero will' allow services to be provided at lowered rates for at least 10 needy families or individuals each week. If funding is not received at all, the Center will not be able to provide the lowered rate services. If only a portion of the requested funding is provided, fewer than the ten estimated financially needy individuals and families will be aided by the Center. i FY: 94-95 • CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: Caring Callers, AD Care Association, Inc. Address: 660 Pismo Street, San Luis Obispo, CA 93401 Contact: Linda Crawford Phone: 541-1800 1. On a single sheet, please describe your Agency, including a brief history and purpose of the organization, and your current goals and accomplishments. Please refer to Attachment A 2. Number of members Current client load is 125 3. What restrictions, if any, on becoming a member. All clients must be 60 years and over, homebound and in the greatest social Ind economic need. 4. Legal status of organization: [X ] Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ 200.00 6. Preferred method of disbursement: [X] Annually,: on August 1,1994 [ ] Semi-annual [ ] Quarterly [ J Monthly 7. Please complete the attached Budget Form. Completed 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) Attachment B 9. Describe how the community will benefit from thje City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) Attachment C 10. I certify that the information supplied is current, complete and acc te. Project Director Au horized Signat a Title Linda Crawford April 20, 199+ Print Name Date • FY: 94-95 CITY OF ATASCADERO • COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ 0 Membership Dues 0 Donations 2,000 Fund Raisers 3,500 Interest Earnings 0 Government Support Federal 8,000 State 0 County 2,500 CITY OF ATASCADERO 200 Other Cities 550 -Other Government 0 All other Revenues 3,170 TOTAL REVENUES $ 19,920 Expenses Personnel Costs $ 10,770 Operating Costs 7,600 One-Time Equipment Purchases 1,550 Other Expenses (explain) 0 TOTAL EXPENSES $ 19,920 ENDING-YEAR BALANCE $ 0 A:APPLICATION i CARING CALLERS • 660 PISMO STREET, SAN LUIS OBISPO, CA 93401 (805) 541-1800 April 27, 1994 Russ Scotten Interim Finance Dirctor City Administration Building 6500 Palma Avenue Atascadero, CA 93422 Dear Mr. Scotten: Enclosedlease find d a Community Funding Request for the Caring Callers program, which is sponsored by AD Care Association, Inc. This program provides a cost effective means to address the needs of senior citizens in the City of Atascadero. A significant segment of the senior population who are in greatest social and/or'economic need benefit from the Caring Callers program. Caring Callers is an integral component of the community-based long term Care system that is developing to meet the needs of the frail elderly. Please do not hesitate to contact me or David Troxel, Executive Director, AD Care (466-0538) if any additional information is needed. Thank you for your consideration. Sincerely, Linda Crawford Project Director Caring Callers Sponsored by... • Area P gait on Adult Day Services United Way AD CARE ASSOCIATION, INC. ATTACHMENT A • CARING CALLERS On July 1, 1992, Caring Callers became a part of AD Care Association, Inc. Ad Care is a private, non-profit agency founded in 1985 to offer support for persons with Alzheimer's Disease and related disorders. Today, AD Care is a multi- purpose agency committed to helping senior citizens maintain their independence and achieve their maximum potential through adult day programs, educational programs, in-home friendly visiting programs, and senior volunteer programs. Caring Callers is a county-wide, in-home visiting program serving',senior citizens who are frail, homebound and at risk. Caring Callers is a vital component of the community-based, long-term care system for older persons. Caring Callers is the only successful program of its kind in San Luis Obispo County. The Caring Callers Program has been designed to address the emotional needs of a frail older person who is homebound. The Caring Callers Program provides a trained and supervised volunteer to visit a homebound older person on a regular basis. For many persons, this adds both meaning to their lives and';a social contact. Many times a Caring Caller is the only source of social contact for a homebound senior. A Caring Caller volunteer agrees to visit a minimum of one (1) hour per week. During each year approximately 100 volunteers work for the Caring Callers program. It is estimated that they will provide over 6000 hours of:Visiting this • fiscal year. The target population of the Caring Caller program is senior citizexls aged 60 or over,who are in greatest social or economic need. This target population is articulated in the Older Americans Act. Specifically, the program serves only senior citizens who are vulnerable and at risk of institutionalization or impairment. The goal of in-home services such as Caring Callers is to assist functionally impaired older persons to remain in their homes. The purpose of wring Callers is to provide reassurance and comfort, through in-home visitations, and to enhance the social activities of homebound older persons in San Luis Obispo County. The objectives of the Caring Callers program for the next fiscal year are: * Provide 5,400 hours of visiting services to 125 senior citizens * Recruit and orient 50 new volunteers *Conduct four meetings of the Project Advisory Council * Provide information regarding the Caring Callers program''at community meetings, events, or organizations; and * Develop and implement a fund raising plan. • The components of the Caring Callers program include: • (A) INTAKE - Client intake is completed by the Program Director. Referrals for service are received from local hospitals, home health agencies, social service agencies, churches, and prospective clients. (B) CLIENT ASSESSMENT - Each person referred to the program',is assessed to determine both need for the program and appropriateness of providing service. This assessment is completed by the Project Director or trained volunteers. A standard assessment tool is utilized. (C) REFERRAL - Caring Callers may refer a person to another agency for service when it is determined that the prospective client is not appropriage for the program and when a client is determined to need additional services. When a referral is to be made, the client signs an Authorization for Release of Information. (D) REASSESSMENT-Caring Callers re-evaluates the client's need for service regularly. Reassessment includes review of the success of the match, client need for additional services and client satisfaction. ATTACHMENT B • Funds requested from the City of Atascadero will be used to help meet the operating expenses of the Caring Callers Program. Specifically, a pprtion of the monies are used for volunteer recognition. The federal funds that asupport Caring Callers are prohibited for use in volunteer recognition activities. Such a restriction does not recognize the significance of volunteers in the'''Caring Callers Program. Unit of Service: to visit a client to provide reassurance and comfort (one hour). Cost per Unit of Service (US): $3.69 Number of US to be provided in FY 94/95: 5,400 Number of US to be provided to city residents in FY 94/95: 600+ Number of US to be provided to city residents with proposed grant in FY 94/95 (% of total US based on current services): 10('0 % of budget this grant would represent: 1% Total budget for FY 94/95: $19,920 Caring Callers is primarily a volunteer program. The part time staff position coordinates the volunteers in their service to older persons. Volunteers serve in the following capacities: (1) Orientation Coordinator (2) Client Assessment Worker (3) Office Aide • (4) Client/Volunteer Match Coordinator (5) Publicity Coordinator (6) Project Advisory Council Chairperson and Members;,and (7) Caring Callers Volunteer Visitors ATTACHMENT C • The Caring Callers program serves as a link between volunteer and client in the establishment of a friendly visiting service for the benefit of the client. In this capacity, the Caring Callers program provides the important service of recruiting, training and supervising the volunteer in service to the homebound senior citizen. The program provides a needed service for isolated senior citizens in the city of Atascadero. As information provided earlier indicates, the Caring Callers program is a volunteer program providing visiting services. Without the dedication of many volunteers, this program would be unable to serve the many older persons it serves. However, the program experiences a continual turnover of volunteers and clients, requiring the experience and permanency of one paid staff person (part- time). Volunteers are a very special component of this service. The homebound senior citizen knows that someone cares for them and spends their free time to visit and share. Caring Callers works closely with volunteers to isnsure they ire providing a quality service. Volunteers are provided with regular supervision and training. The program is staffed by one half-time Project Director. This position is responsible for all aspects of program operation, except bookkeeping/fiscal activities. The bookkeeping and fiscal chores are completed by AD dare Association, Inc. In addition, the AD Care Staff assists in grant administration. The community benefits from this program in several ways. First, is the benefit to the frail senior citizens who are served. The value of the visit is evident in the mental and general health status of the senior citizens. They know someone cares about them. The visitor benefits because of the valuable friendship that develops. The community also benefits because at-risk senior citizens have a friend who will monitor their situation and arrange for help when needed. The volunteer is frequently the only social contact for the senior citizen., If no funding was received from Atascadero, the program would continue its fundraising efforts in order to meet the needs of the program. However, continued funding shows support of our program by the City of Atascadero. With declining federal and local monies, it is more difficult than ever to ,raise funds. • • INCOME STATEMENT CARING CALLERS ACTUAL BUDGET YTD PROPOSED 1992-3 1993-4 1993-4 1994-5 INCOME Area Agency Aging 8,546 8,000 930 8,000 SLO County 2,500 2,500 2,500 2,500 SLO City 450 450 450 450 Local Cities 300 300 300 300 United Way 2,994 3,056 2,372 3,170 Heritage Walk 3,000 3,500 3,000 3,500 Fundraising/ 2,183 2,000 0 2,000 Client Donations Total Revenue 19,973 19,920 9,669 19,920 EXPENSES Salaries 10,858 9,500 4,486 9,500 Payroll taxes 1 ,078 950 424 950 • Benefits 232 250 155 250 Total Personnel 12,166 10,700 5,065 10,770 Travel/training 623 1 ,600 278 1 ,600 Equipment 372 1 ,550 0 1 ,550 Rent 600 600 100 600 Telephone 632 650 227 650 Insurance 1,176 1 ,300 473 1 ,300 Acct/auditing 825 1 ,250 300 1 ,250 Office supp/postage 930 910 298 910 Repairs/maint 300 50 0 50 Volunteer recog 426 200 61 200 Printing 942 810 248 810 Consultants 1 ,000 300 0 300 Total Costs 19,9921 19,920 7,050 19,920 Notes: 1 - Small deficit for fiscal year 1992-93 FY: 94-95 CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: EOC FAMILY PLANNING Address: 1540 Marsh Street, Suite D, San Luis Obispo, gA 93401 Contact: Janice Fong Wolf Phone: 544,-2478 1. On a single sheet, please describe your Agency, '';,including a brief history and purpose of the organization, and your current goals and accomplishments. 2. Number of members 25OO 3. What restrictions, if any, on becoming a member.5 no restrictions Services provided on a sliding fee scale based on incom4 and tamily size 4. Legal status of organization: [x] Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ 750.00 6. Preferred method of disbursement: [ x] Annually, 'on 7/11cm [ ] Semi-annual [ ] Quarterly [ ] Monthly 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will, be provided? (Attach additional sheets. ) 9. Describe how the community will benefit from the City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) 10. I certify that the information supplied is current, complete and accu ate. ' � F.x;erntiva nira�+,tpr Author zed Signature / Title Elizabeth Steinberg May 2, 1994 Print Name Date SEE ATTACHED FY: CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ Membership Dues Donations Fund Raisers Interest Earnings Government Support Federal State County CITY OF ATASCADERO Other Cities Other Government All other Revenues TOTAL REVENUES $ Expenses Personnel Costs $ Operating Costs One-Time Equipment Purchases Other Expenses (explain) TOTAL EXPENSES $ ENDING-YEAR BALANCE $ A:APPLICATION COMMUNITY AGENCY REQUEST - CITY OF ATASCADERO 1. AGENCY HISTORY: "To encourage the development of sexual responsibility and empowerment through health education and access to health care and education. " EOC Family Planning is a private non-profit program providing basic reproductive health care for men and women of San Luis Obispo county, regardless of ability to pay or personal ' status . With funding from State, Federal, County and Local governments, Private Paying Clientele, Donations/Fundraising, and the United Way, we maintain a wide diversity of medical and educational services including breast and cervical cancer screening, , contraceptive services, sexually transmitted disease testing and treatment, male and female sterilizations, pregnancy testing and counseling, and community education. We have provided services for over 20 years in San Luis Obispo and Grover Beach, and in 1990 opened our third site at the Cuesta College Health Center. Our agency is staffed by nurse practitioners and counselors specially trained in reproductive health care, with direction from our Medical Director who specializes in Obstetrics and Gynecology. Education staff include health educators specialising in public health, parent involvement, AIDS, and teen pregnancy and parenting. One of our TAPP sites is at Oak Hills Continuation High School, and our case manager works closely with the Atascadero school district in ensuring that pregnant and parenting teens stay in school and access the social service programs they need. Within our clinical services we are working to expand the service area and breadth of services within our "Forty Wonderful Project-- as roject"as outlined below. We also are working on expanding our outreach to the Hispanic population. Increasing male involvement in the issues of reproductive health and sexual responsibility is a project our staff has taken on for the short term. Through outreach to males and development of specialized materials we hope to improve the participation of men in the prevention of sexually transmitted disease and unplanned pregnancy. Our South County services will be expanded through a new location we have secured across the street from the Arroyo Grande Community '',,Hospital . And we hope to have a prenatal program in place in our $an Luis Obispo and South County clinics by the end of 1994 . Within our education programs we are expanding our AIDS Education Program to target community leaders and businesses . We have developed a positive working relationship with the SLO Rotary Club and provided the first employee oriented presentation in this county at San Luis Sourdough. This year we have recruited and trained over two dozen teen peer educators for the AIDS Education Program. For fiscal year 94-95 we have applied for education grants to provide health education to Latina women through a "Promotoras" woman-to-woman in home model, and a project to bring a "Postponing Sexual Involvement" curriculum to junior high students . 7. FY: 94-95 CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET "FORTY WONDERFUL PROJECT" Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance)','$ -0- Membership Dues - Patient Fees from sliding scale $i 750 . 00 Donations $' -0- Fundraisers $ 500 .00 Interest Earnings $ -0- Government Support Federal $ -0- State -0- County $2000 .00 CITY OF ATASCADERO $ 750 .00 Other Cities $,3500 . 00 Other Government $ -0- • All Other Revenues $ -0- TOTAL REVENUES $7500 . 00 Expenses Operating Costs: Examination Fees $2500 .00 One-Time Equipment Purchases : $ -0- Other Expenses (explain) : Mammogram Fees $3000 .00 Laboratory Fees $ 700 . 00 Educational Materials $ 418 . 00 Outreach/Advertising $ 250 . 00 Indirect Administration @ 9 .20 $ 632 . 00 TOTAL EXPENSES $7500 . 00 ENDING-YEAR BALANCE $ -0- 1 8 . PROJECT DESCRIPTION: EOC Family Planning is requesting funding to start a "Forty Wonderful Project" for Atascadero residents . Thisproject would provide low-income women age 40 and above with access to low-cost reproductive health screening in the areas of breast and cervical cancer. For the past four years, EOC Family Planning has received funding for this project in the City of San Luis Obispo, and we have been tentatively refunded for FY 94-95 . In FY93-94 we added funding from the City of Morro Bay, City of Grover Beach and County of SLO. Since its inception we have had increased interest (through telephone inquiries) from residents in the North County. With the addition of County funds this year we have already'; assisted five women who reside in the city of Atascadero. We are ''Lnow attempting to expand this project to serve more North County residents by approaching local governments and agencies for financial assistance. Funds would be used to subsidize low-income women., age 40 and older, in the City of Atascadero for pap smear screening, reproductive heath screening exams and labwork, clinical breast exams, mammography, reproductive health education, appropriate medical referrals and outreach. Lab screening would include a complete blood count and chemistry panel, follicle stimulating hormone, urinanalysis, and fecal occult blood. Health education includes discussion and information on breast and cervical cancer, osteoporosis, menopause, estrogen replacement therapy, and arteriosclerosis . Services would be provided at: our San Luis Obispo office by our Medical Director and our staff of Nurse Practitioners . The Atascadero office of the County Health Department has also agreed to serve as access points '' for low-income women to receive mammography vouchers . If funded, EOC Family Planning has already developed an agreement with the North County Medical Imaging center in providing low-cost mammograms to our clients . A task which has also been accomplished with three radiology centers in San Luis Obispo and one in South County. These women would otherwise not have access to low cost screening exams . Current financial assistance programs are for diagnosis and treatment of known illnesses only. Low income women include those women who, by monthly income and family size, are'lbelow 250% of poverty level as defined by the federal government . ' There will be a sliding scale based on the woman' s income for the physical exam and a percentage subsidy of the mammogram. Estimated co-payments paid by the woman would range from $0 to $25 for the examination and lab tests, and $0 to $35 for the mammography ' service . The estimated cost to the program per woman would be approximately $75 for both examination and mammogram. A portion will also be used for outreach and education in the community, since;, many of these women do not have access to medical care, and are ',,unaware of the need for these services . 9 . COMMUNITY NEED: With the "Forty Wonderful Project", our goal is to assist women age 40 and older with early detection of life-threatening cancer. The American Cancer Society recommends pap smears once every three years for women who have never had an abnormal pap smear and a baseline mammogram at age 35, with annual mammograms after age 49 . Currently, there is no funding for screening exams of non- contracepting women, other than our Forty Wonderful Project. All available funds are for after a problem is diagnosed. State data suggests that much of the difference in survival rates among cancer patients with low socioeconomic status and those in higher income brackets is due to late diagnosis . Unfortunately with breast and cervical cancer, symptoms occur late in the disease process, and early screening would greatly enhance the cure rate and ultimate treatment costs . With early access to the health system, financially and emotionally costly treatment can be averted. In a study published, in the July 29, 1993 issue of The New England Journal of Medicine, women without health insurance and those covered by Medicaid had more advanced breast cancer than women with private health insurance when the disease was initially diagnosed. The survival rate of those women was also worse than of privately insured women with local and regional disease. Once again, early access to mammography is crucial in improving mortality rates . Recent statistics distributed by the State Department of Health reported San Luis Obispo County with higher than ! State average rates for breast cancer. While rates for other cancers have improved in our county, breast cancer continues to be a problem. A recent Telegram-Tribune article quoted the County Medical Director as stating we need to do a better job with providing mammographic screening. EOC Family Planning wants 'to reduce that rate through quality access to screening and early treatment . Additionally, early detection and reproductive health screening would increase access for low-income women to health services for chronic disease through differential diagnosis . Lab'!screening will allow for early detection and appropriate referral''" to the County Medical Services Program for existing conditions . ) Many of the health issues for women related to the peri-menopausal years can be averted through education and treatment . Hip ',fractures and curvature of the spine resulting from osteoporosis is easily preventable . Reduction of cardiovascular risk for' women through use of estrogen replacement therapy is another often overlooked women' s health issue. Cardiovascular disease is the leading cause of death in women just as it is for men. By having each City join together in providing funding for its residents, we can leverage additional funds from the County and potentially the State to provide a comprehensive health care program for the mature woman. If funding is notprovided low- income women will not have the chance to get screening exams which • would provide early detection of life-threatening cancers . When a woman can detect breast cancer when it is the size of a pea rather than the size of a golf ball, her prognosis for survival is 900 rather than 650-. . Based on the 1990 Census, there are over 3000 low-income women over the age of 40 living in the North County. In the City of Atascadero there are 2796 women between the age of'' 40-64 . It is projected on county-wide poverty rates that approximately one- fourth of these women are low-income and eligible for services . COMMUNITY SUPPORT: As a local community based agency EOC Family Planning enjoys a cooperative association and support from such agencies as the American Cancer Society, North County Medical Imaging Center, Medical Imaging of SLO, Selma Carlson Breast Diagnostic Center, Women' s Health Network @ French Hospital, Arroyo Grande Community Hospital, SLO County Health Department in our goals '! for the "Forty Wonderful Project" . A key piece of collaboration has occurred as a result of the "Forty Wonderful Project" . Beginning in April 1994, EOC Family Planning, Nipomo Community Medical Center and the SLO County Health Dept have worked out an agreement to serve as entry points for low-income women to receive low-cost mammography services . Education and In- reach to their clientele regarding the need for early breast cancer detection and eligibility screening for the project will occur in these sites . Agreements have been made with local mammography providers to lower the cost of mammograms to EOC Family Planning so that the funds will stretch to serve more womenl. The "Forty Wonderful Project" served as the model and base for this new collaboration which benefits low-income women throughout the county. i FY: 94-95 • CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: —E0rl of San T.»; nh;Gr,n rte,,,,{ uamaless Sheltor z Address: 750 Orcutt Rd. , San Lids ohi spa, OA 914M Contact: Gwen Guvre Phone: 546-b702 1. On a single sheet, please describe your Agency, including a brief history and purpose of the organization, and your current goals and accomplishments. 2. Number of members # of clients served annually = 900; individuals 3. What restrictions, if any, on becoming a member.; Must be hom l _sG 4. Legal status of organization: [ X] Non-Profit Cotporation [ ] Other (explain) 5. Amount Requested $ 1,000 6. Preferred method of disbursement: [X ] Annually, on 7/1194 [ ] Semi-annual [ ] Quarterly [ ] Monthly • 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) 9 . Describe how the community will benefit from they City's contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) 10. I certify that the information supplied is current, complete a.pd a curate. Executive Director Aut o ized Signature Title Elizabeth Steinberg 5/5/94 Print Name Date • 1 FY: 1 Qqd/1 A95 CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ _0_ Membership Dues -0- Donations 19 nnn nn Fuad Raisers 1g,nno _nn Interest Earnings — Government Support Federal State 9, 500.00 County 95,000.00 CITY OF ATASCADERO 11000.00 Other Cities 121 , 500 .nn Other Government -0- All other Revenues `p_ TOTAL REVENUES $369., 5go on Expenses Personnel Costs $2-^-3-, 6a�7 Operating Costs 102, 524.03 One-Time Equipment Purchases . 1 ,602 .00 Other Expenses (explain) ( Indirect) 23 756.70 TOTAL EXPENSES $ 369 ,580.00 ENDING-YEAR BALANCE $ -0- A:APPLICATION . CITY OF ATASCADERO • COMMUNITY AGENCY FUNDING REQUEST EOC of San Luis Obispo County Homeless Shelter 750 Orcutt Road, San Luis Obispo, CA 93401 Contact: Gwen Guyre, Program Director,546-0702 The Economic Opportunity Commission of San Luis Obispo County has been serving the critical needs of low income residents of San Luis Obispo County or 29 years. Since 1989, one of the programs of the EOC has been the Homeless Shelter.: The Shelter is the only program providing shelter,meals,and case management services in one facility to homeless people from throughout the County. The Shelter works with six churches in San Luis Obispo to expand services during the fall and reinter, traditionally peak times for the Shelter.Clients of the program come froro throughout the County, state and nation.The majority of service is provided to residents from throughout the County and its various cities. Approximately 20 individuals each year are people who had become homeless while living in Atascadero. This represents 27o of the shelter population. As a founding member of the North County Homeless Coalition,the EOC Shelter provided technical support and training last winter to operate a small church based program in Atascadero.The number of individuals served in the program were overwhelmingly overmatched by the number of Atascadero residents who volunteered in support of the program.Therefore, the Coalition decided that this wintgr's program • would be one of supporting the transportation costs of homeless individuals to get them to the EOC Shelter. Atascadero Loaves and Fishes has been doing just that this winter. The EOC Homeless Shelter is requesting$1000.00 from the City of Atascadero to provide support to the continued operations of the county's only homeless shelter.Of our proposed budget for FY 94-95 of $369,580.00, this request represents only .002 of the total budget. While the request may seem modest,it is our attempt to maintain a diversified base of funding for this critical service. Each reduction in dollars will translate to a reduction in service,either through the elimination of supplies that we currently are able to purchase,or,given a large loss of dollars,reduction or elimination of service in the form of case management and/or nights of shelter. We appreciate the City's ongoing support of the EOC Homeless Shelter'on behalf of homeless Atascaderans, as well as on behalf of homeless people from throughout our communities. SERVICES TO BE PROVIDED, FY 19941995 1. APPROXIMATELY 16,000 PERSON SHELTER DAYS (NIGHTS OF SHELTER 2. 40,000 MEALS (HOT EVENING MEAL AND LIGHT BREAKFAST) 3. 8,000 UNITS OF CASE MANAGEMENT SERVICES • EOC HOIvELESS SIfLTER PROJECTED BUDGET FISCAL YEAR 94-95 Acct SOURCE OF FUNS 1995 • DESCRIPTION BtJIX,'ET 520 City of San Luis Obispo $ 120,000.00 510 County of San Luis Obispo 95,000.00 520 Other Cities 2,500.00 217,500.00 560 FESG 7/94-596 (794-6/95 only) 90,000.00 550 DEO-Mckinney 9,500.00 99,500.00 540 Office of Community Services 19,000.00 590 FEMA 3,580.00 530 linked Way 18,000.00 530 Donations 12,000.00 52,580.00 TOTAL SOURCE OF FUNDS $369,580.00 Acct USE OF FIRS 1995 N DESCRIPTION Bl1OCfF Salaries 5020 Salaries&Wages 104,839.06 var. Fringe,Hfth,WC,Txs 76,857.61 241,697.27 Food 5540 Food 19,835.00 5541 Food Supplies 0.00 19,835.00 Maintenance 5525 Maintenance Contract-Friendship School 3,640.00 5991 laundry Contract 5,950.00 5431 Janitorial Supplies 1,482,24 5430 Repairs&Maintenance 6,400.00 5520 Program Supplies 12,418.73 5430 Leasehold Imprvmnt 2,000.00 31,890.97 Utilities 5421 Water 6,805.00 5422 Ccs 1,500.00 5423 Electrical 4,993.00 5950 Telephone 4,380.00 5961 Garbage 1,537.00 19,215.00 Transportation 5810 Gasoline 2,815.38 5710 Auto Insurance 1,400.00 5330 Vehicle Maintenance 1,718.00 5310 Loc el Mileage 135.00 5351 Client Transportation,6us Passes 1,870.00 7,938.38 Training 5320 Out Of County Travel 1,200.00 5955 Training&in service 3,965.00 5,165.00 Office Expenses 5510 Office Supplies 1,792.00 5630 Capital Expenditures 1,602.00 5920 Copying 2,188.42 5940 Printing 1,524.52 5935 Postage 687.50 5945 Subscriptions 328.24 5905 Advertising 3,000.00 5640 Equipment Repair and Maintenance 1,600.00 12,722.68 Consultant Services 5290 Project Evaluation 5,000.00 8fecellansous 5720 General Property&liability Insurance 1,809.00 5910 Payroll service fees 550.00 2,359.00 Indirect Expenses 23,756.70 TOTAL USE OF FUNDS 369,580.00 PROJECTED SURPLUS mEEFK7D 0.00 Page 1 FY: 1994-95 CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name• EOC SENIOR HEALTH SCREENING PROGRAM •Economic Opportunity Commission of San Luis Obispo County Inc. Address: 880 Industrial Way, San Luis Obispo, CA 93401 Elizabeth "Biz" Steinberg Contact: Executive Director Phone: ($05).. 544-4355 1. **On a single sheet, please describe your Agency, including a brief history and purpose of the organization, and your current goals and accomplishments. ** (see ATTACHMENTS) . 2. Number of members 2,838 seniors countywide 3. What restrictions, if any, on becoming a member,,. NONE: all services provided free to all seniors on a non-discriminatory basis at all times. 4. Legal status of organization: [xx] Non-Profit Corporation [ j Other (explain) 5. Amount Requested $ 1,350 6. Preferred method of disbursement [xx] Annually,',: on July 1 [ ] Semi-annual [ j Quarterly [ ] Monthly 7. **Please complete the attached Budget Form. 8. **How will the money be spent? What services will be trovi.ded? (Attach additional sheets. ) Funds requp-sted are 40% of he adjusted cost of 1,656 units-of-service to 368 Atascedero seniors. 9. ** Describe how the community will benefit from the City' s contribution? What consequences will occur if '!funding is not provided, or only a portion is approved? (Attach additional sheets. ) Operating two sites in Atascadero, a shortfall would force reduction of clinic visits and units-of-service delivered. 10certify that the information supplied is current, complete i d accurat . Executive, Director Authoriz d Signature Title L-1) : - Elizabeth "Biz" Steinberg April 22,'', 1994 Print Name Date FY: 1994-95 • CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ -0- Membership Dues -0- Donations 3,404 FuAd Raisers 2,046 Interest Earnings -o Government Support Federal 3,696 State -o- County 14,835 CITY OF ATASCADERO 1,350 Other Cities 3,994 Other Government -0- All other Revenues : United Way 5,175 TOTAL REVENUES $ 34,500 Expenses : (EOC Budget Item #) Personnel Costs (1) $ 25,433 Operating Costs (3,4,6) 6,160 One-Time Equipment Purchases -0- Other Expenses (explain): INDIRECT(9.2%) (7) 2,907 TOTAL EXPENSES $ 34,500 ENDING-YEAR BALANCE $ -0 • A:APPLICATION April 22, 1994 Russ Scotten, Interim Finance Director lip, City Administrarion Building III 6500 Palma Avenue 880 INDUSTRIAL WAY Atascadero, CA 93422 SAN LUIS OBISPO CALIFORNIA 93401 ECONOMIC OPPORTUNITY Dear Mr, Scotten • COMMISSION e SINCE 1965 (805)5+4-4355 I am pleased to submit this annual request for our SENIOR HEALTH SCREENING PROGRAM, The request for $1,350 is nee0ed to continue services to at least 368 Atascadero seniors, some 193 of whom will be alerted to potential problems, and at least 88 will receive appropriate medical referrals. In Fiscal Year 1994-95 our, 21 sites will .serve at least 2,838 seniors with 12,771 units-of-service consisting of -six screening tests and related counseling, health and nutrition education, and medical referral whenever itdicated. The FY 1994-95 Budget Cash Total is $34,500, at a revised cost of $2.701/unit. Proportional funding is sought from the County and each City, along with United Way, Area Agency on Aging, Client donations and other sources to maintain the current level of services to your City's seniors throughout the '',''coming year. Atascadero Data: Your City Sites: 1) California Manor 2) Senior Center Number of seniors to be served: 368 Number of units-of-service: 1,656 • Percentage of total services: 12.9% Total service unit cost: $4,473 Less 60% Other Funds: -2,684 Adjusted Total Cost: $1��89 Less Client Donations: - 439 REQUEST TO CITY OF ATASCADERO: $1,350 On behalf of our Professional and Volunteer staff, and our valuable clients in Atascadero, EOC greatly appreciates the ongoing support you continue to provide to preventive health services for your City's needy seniors. I look foreward to your public budget hearing process. Si��rely, jjC/' Vizabe "Biz" Steinberg Executive Director ATTACHMENT 2 .Child Care Resource Connection.Fiw�eucr Services.liuergp Cmiseri wiopi e Weatherizatioai Services. .Fantilr Planning Serikes.Head Start.Homeless Shelter o lligrzrnt Child Cm-e.Senior Health Screertiiig.Wee,Paroling Progrzim. I United Way - ATTACHMENT 2 EOC SENIOR HEALTH SCREENING INCOME STATEMENT INCOME: BUDGET 1993-94 6 MO. YTD ',PROPOSED 1994-95 SLO COUNTY GRANT $14,000 $1410QA $14,835 CITY OF SLO GIA 2,700 1,350 21844 THREE SMALL CITIES 2,551 1,791 2,500 AREA'AGENCY -T-AGENCY 7,090 7,090 3,696 CLIENT DONA'PIONS 3,69Q 11822 .31404 UNITEA WAY 3,932 2,949 5,175 FUNDRAISING _ 1,677 500 2,046 CASH TOTALS; $35,640 $29,502 $34,500 EOC IN-KIND: 26,580 13,025 26,220 TOTAL INCOME: $62,220 $42,527 $60(720 EXPENSES: 1. PERSONNEL $26,410 $ 9,495 $25,433 2. IN-KT.ND VOLUNTEERS 10,200 5,290 10,580 3. STAFF TRAVEL 1,217 627 1,080 4. PROGRAM SUPPORT 2,900 1,733 3,080 5. IN-KIND CLINIC SPACE L61380 7,735 15,640 6. MEDICAL SUPPLIES 2,110 1,127 2,000 7. INDIRECT (9.21 3,003 751 2,907 $60,720 TOTAL EXPENSES: $621220 $26,758 FY: 1994 CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: _Fnnd Rank Cnalitinn of San Lnis, ohisnn County Address: P.O. Box 2070 Paso Robles , Ca. 93447 Contact: Howard Fisher Phone: 23§-4664 1. On a single sheet, please describe your Agency, including a brief history and purpose of the organization, and your current goals and accomplishments. 2. Number of members 84 3. What restrictions, if any, on becoming a membero Must be a nonprofit' 501 (c) 3 organization. 4. Legal status of organization: [X] Non-Profit Coporation [ ] Other (explain) 5. Amount Requested $ 500 .00 6. Preferred method of disbursement: (X] Annually, on August 1 , 1994 C ] Semi-annual [ ] Quarterly j ] Monthly 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) 9. Describe how the community will benefit from the City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) r Atho6riz I ce t' tha ,the information supplied is current, complete a cu a Exp ct]ti VP nj_rector d Signature Title Howard Fisher May 9 , 1994 Print Name Date FY: CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) Membership Dues Donations /:Z, goo Fund Ra.- ser5 7 Interest Earnings �t1=— Government Support Federal State `1 7 So°' County D00, CITY OF ATASCADERO r �DQ• Other Cities ljDO. _o ✓ -Other Government a� All other Revenues 3/14 • TOTAL REVENUES $ Expenses Personnel Costs $,�z,s',�� Operating Costs d/ �3 One-Time Equipment Purchases e � Other Expenses (explain) TOTAL EXPENSES $ Q ENDING-YEAR BALANCE A:APPLICATION 1. HISTORY, PURPOSES, GOALS & ACCOMPLISHMENTS The Food Bank Coalition of San Luis Obispo County is a non- profit community collaboration to help feed the homeless and needy people of the county. It is a nonprofit, community benefit agency that serves all other nonprofits that provide food for needy people. This is done through networking and the distribution of comprehensive emergency supplemental bulk food to all providers from a common warehouse site. We were founded in' 1989. Funds from the State of California, County of ''':San Luis Obispo, and local city governments are used to help meet the food needs of those among us who cannot afford sufficient food. The Food Bank provides low-cost supplemental and emergency food, as well as donated or salvaged foods that would ordinarily be ':wasted or thrown away. The target groups for these foods are children, Head Start families, those temporarily out of work, and seniors whose house- hold's maximum monthly income falls below $706.50. State funds help cover the TEFAP Program (The Emergency Food Assistance Program. ) What we are most in need of are local funds to support the purchase and distribution of shared maintenance food • and the warehousing, handling, and distribution of donated food. Volunteers are the backbone of this project. There are 16 TEFAP sites and over 84 meal providing agencies throughout the county. These sites are staffed by more than 500''' volunteers. We utilize the services of personnel from the Paso Robles Boys School, Senior Citizens, Boy Scouts, and Service Clubs such as Kiwanis and Rotary. We also work closely with the Farmers' Markets, Food For Less, and Vons. We have increased the number of people served and the number of pounds of food processed by 30% each year. In 1993 we processed 2,049,741 pounds of food and served 204,084 people at a total cost of 5 cents per pound. Our current goals are to_ Increase the ''' amount of food processed to 3 million pounds in 1994. Increase variety of foods and provide new choices. • 8 . MONEY USE AND SERVICES PROVIDED Funds will be used to purchase low cost food :,and pay expenses such as warehouse rent, utilities, truck related expenses. Food is picked up from sources as far north as Sacramento, east to Bakers- field akers- field and south to Los Angeles. We then warehouse this food at our facility in Paso Robles and maintain our freezer and cooler storage there . Food is then transported to cities with member agencies who in turn distribute to qualified recipients. USDA commodities and donated or gleaned food is distributed free to agencies. Low cost bulk purchased foods are sold at 14 cents per pound on a shared maintenance bases. 9. ATASCADERO CITY BENEFITS The City of Atascadero funding will make it possible to continue to meet the needs of the less fortunate people in your city. This also translates into less pressure on the city for social services and possibly negates police intervention for petty theft related to hunger. Our support from member agencies and other volunteers makes us very cost effective and reduces the burden on local tax payers. There are 13 member agency sites in Atascadero. In 1993 254,786 pounds of food was distributed. 2,590 people per month received food assistance. The February 18, 1993 North County Tribune reported that 1,805 . (7.8%) of the people in Atascadero are living in 'poverty. For the first quarter of 1993 we served 1,'''958 people each month. We are providing 28, 163 pounds of food per month. • • In the city of we we serve people once a month with USDA commodities with pounds of food per month .. In addition, a number of member agencies are providing food to people each month. This food is low cost or free. We are providing / pounds of food per month to these agencies . Gc�7� ATASCADERO c E- JAN FEB MAR 1 QTR Loaves & Fishes 730 356 352 603'', 1311 Latter Day Saints 120 367 599 7421 1708 Agape Homes 1115 0 57 159!' 216 Aaron's 750 145 201 2391 585 Vineyard Christian 260 413 808 0" 1221 • Calvary Chapel 40 949 462 502 1913 Senior Nutrition 650 0 0 0 0 Christ's Chapel 70 220 613 447 1280 1 st Assembly 160 913 593 . 1145 2651 Call Program 28 251 4.68 661 1380 Women's Shelter 580 0 0 168 168 Neighborhood Church 501 01 0 245 245 TOTAL 45531- 3614[-4153 4911 12678 .moo ,/Wv ATASCADERO JAN FEB MAR 1 QTR Loaves & Fishes _ 90 4562 1190 5842 Latter Day Saints 1218954 1163 — 3335 Agape Homes 0 120 860 980_ Aaron's 50_2 392 366 1260 Vineyard Christian 1678 444 899 3021 Calvary Chapel _ ` 669 432 254 1355 Senior Nutrition 0 133_5 .6_60 199_5 Christ's Chapel ---�-_ --285 -- 458 - 894 _1637 __ 1 st Assembly 660 767 2795'; 4222 • Call Program 684 534 430'' 1648 Women's Shelter 0 0 _20' 20 Neighborhood Church �0 0 408 40. 8 USDA 120 `-- 50_ -- 0'', _ TOTAL 5786 9998 W341 25723 FY: CITY OF ATASCADERO • COMMUNITY AGENCY FUNDING REQUEST Agency Name: ST�1�_r OF /-aYy WS Or131SIRL CodvC_. Address: 14Sa tAlGi/ -1ycA &T SLO• q3-Q/ Contact: A/_C\-/ VILLA Phone: _ J��� ' 2 2 6 4o 1. On a single sheet, please describe your Agency, including a brief history and purpose of the organization, and your current goals and accomplishments. 2. Number of members N. A, 3. What restrictions, if any, on becoming a member. iV,,4 , 4. Legal status of organization: [?C] Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ J��• 6. Preferred method of disbursement: [?G] Annually, on [ ] Semi-annual [ ] Quarterly [ ] Monthly 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) , 9. Describe how the community will benefit from. the, City's contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) 10. I certify that the information supplied is current, complete nd accurate. _ G Aut orized i4-nature Title 6- ,2 C/ Print Name Date a FY: • CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from 'Prior Year (Beginning Balance) $ Membership Dues Donations Fund Raisers Interest Earnings g Government Support Federal State County . CITY OF ATASCADERO Other Cities Other Government All other Revenues TOTAL REVENUES $ Expenses Personnel Costs $ Operating Costs One-Time Equipment Purchases Other Expenses (explain) TOTAL EXPENSES $ ENDING-YEAR BALANCE $ A:APPLICATION 0 HOSPICE OF SAN LUIS OPISPO i • BALANCE SHEET JUNE 30, 1993 Assets Current Assets Petty Cash 50.00 Mid State Bank - General Account 53,146.40 Wells Fargo Bank - Building Fund 64,827.00 Commerce Bank - Working CapitaL Res 93,677.97 Welts Fargo Bank - Emergency 1,870.00 Wells Fargo Bank - Respite 10,982.40 Deposit - State Comp 894.00 Total Current Assets 225,447 77 Furniture and Equipment Building 314,558.27 Furniture and Equipment 21,399.82 Less Accumulated Depreciation (8,351.00) Total Furniture and Equipment 327,607.09 Other Assets Building Refinance 571.00 ( Total Assets 553,625 86 Liabilities and Fund Balance Current liabilities Payroll Taxes Payable 3,432.90 Total Current Liabilities 3,432.90 Mortgage Payable 60,000 00 Fund Balance Beginning Balance 369,881.46 Board Operating Discretionary Fund 20,000.00 Excess (Deficiency) of Income over Expenses 100,311.50 Ending Balance 490,192.96 Total Liabilities and Fund Balance 553,625 86 HOSPICE OF SAN LUIS OPISPO STATEMENT OF INCOME AND EXPENSES 12 MONTHS ENDED JUNE 30, 1993 Month YTQ Budget Income United Way/NHN 0.00 18,700.00 20,000.00 93.50 Individual Donations 461.76 28,767.29 35,000.00 82.19 Organization Donations 925.00 12,534.99 10,000.00 125.34 Memorials 3,313.40 58,679.10 33,000.00 177.81 Bequests 0.00 32,541.76 0.00 0.00 HRC-City of San Luis Obispo 0.00 4,200.00 4,200.00 100.00 Other Cities 0.00 1,900.00 2,550.00 74.50 Light up a Life 0.00 53,836.29 42,000.00 128.18 Cal Beer Festival 27,144.43 53,808.91 37,000.00 145.42 Ranch 0.00 49,129.00 32,000.00 153.52 Building Fund 19.00 13,019.00 10,000.00 130.19 Emergency 55.00 255.00 0.00 0.00 Respite 0.00 12,500.00 0.00 0.00 Other Fundraisers 400.00 4,379.00 20,000.00 21.89 Interest Income 382.83 5,735.96 4,000.00 143.39 Other Income 14.00 1,370.37 4,000.00 34.25 Total Income 32,715.42 351,356.69 253,750.00 138.46 Operating Expenses Salaries 12,304.52 141,089.65 139,835.00 100.89 Payroll Taxes 1,893.72 11,579.6' 11,186.80 103.51 ( Employee Benefits/WC 1,186.97 12,597.60 13,983.50 90.08 Telephone 383.49 4,428.54 4,000.00 110.71 Postage 375.67 5,057.79 5,000.00 101.15 Printing 0.00 2,848.85 3,000.00 94.96 Office Supplies 599.32 4,433.97 3,500.00 126.68 Repairs/Maintenance 334.11 2,281.97 5,000.00 45.63 Contract Services 357.50 1,681.00 1,500.00 112.06 Utilities 161.99 1,841.15 1,500.00 122.74 Travel 318.74 4,039.01 4,000.00 100.97 Insurance 0.00 1,185.00 1,400.00 84.64 Interest 450.00 7,791.83 9,600.00 81.16 Advert/Publicity/Public Relations 0.00 844.04 1,000.00 84.40 Resource Center 113.32 933.50, 2,000.00 46.67 Training/Education 919.00 5,956.48 7,000.00 85.09 Light up a Life 0.00 3,987.19 4,000.00 99.67 Beer festival 6,370.06 10,170.16 6,000.00 169.50 Ranch 47.42 19,942.23 18,000.00 110.79 Emergency 300.00 2,390.00 3,000.00 79.66 Respite 600.00 4,017.60 0.00 0.00 Building Fund 0.00 297.82 14,200.00 2.09 Development 0.00 401.08: 1,000.00 40.10 Dues/Memberships 75.00 934.00 1,000.00 93.40 Licenses/Taxes/fees 25.00 315.00 2,000.00 15.75 Miscellaneous/Audit 0.00 0.00 500.00 0.00 Total Operating Expenses 26,815.83 251,045.19 263,205.30 95.37 - - ----------+ --------- ----- xcess (Deficiency) of Income over Expenses 5,899.59 100,311.50 (9,455.30)******** OSPICE ....because love never dies ANNUAL REPORT 1992 - '93 Hospice of San Luis Obispo is a 501(c)3 non-profit agency. Committed'to the dignity of the human experience, Hospice offers compassionate care to the terminally ill, their families and the bereaved. Located at 1432 Higuera Street in San Luis Obispo, Hospice is governed by a 15 member Board of Directors and provides services without fees throughput the County. ' HOSPICE CARING Hospice In-Home Care to the terminally ill and their families is offerod by highly trained volunteers and a small professional staff. Volunteers and professionals work in conjunction with the hospice team at the County Home Health Agency and nurses at Twin Cities and Olsten • Home Health Agencies. The Hospice Bereavement Program offers individual and family grief counseling and both ongoing and specific short term support groups. Acknowledging that grief is not age limited, Hospice provides a program of support to County children. Services include: individual and family counseling,children and teen support groups, training for teachers and other child care professionals, on-site crisis response at schools, and classroom presentations. Hospice Educational and Outreach Programs carry the Hospice philosophy to the community. Based on the concept of death with dignity and the understanding of grief as a natural process, Hospice staff offers frequent training programs and workshops to local service clubs,churches, schools, businesses or other interested organizations or individuals. The Hospice Resource Library is open to the public and is located at the Hospice office. Over 3,000 books dealing with all aspects of hospice care are circulated annually. HOSPICE VOLUNTEERS Hospice Volunteers are the heart and hands of Hospice. Dedicated to Hospice quality of life • ideals, volunteers include compassionate individuals trained in theoretical; academic and practical skills, as well as interns and licensed professionals with medical,religious or human service affiliations. BOARD OF PRESIDENT'S REPORT DIRECTORS Catherine Kornreich As of June '93 In this fourth year of a national recession, Hospice remains Executive Committee: blessed with community support. The number of Hospice volunteers y` continues to increase in all areas- in-home, bereavement counseling, Catherine Kornreich office and fundraising. We have also maintained our independence President as a non-profit agency through the generosity of communityF financial support. Dave Cox I believe that this response is a reflection of both our Vice President commitment to education on issues of death, dying and bereavement, Phil Wolfe and our ability to provide high quality, specialized care. I remain optimistic that as all of us struggle through these 2nd Vice President fragile financial times, we will continue to embody the Hospice Mary Chastain spirit by meeting the needs of our community with respect and love. Treasurer Joan ecr tar R.N. EXECUTIVE DIRECTOR'S REPORT ` Secretary �.. Jim Villa Eckford Margaret Fisher, R.N. For Hospice of San Luis Obispo County, 1992-93 was a year Barbara Haddon of reaffirming our mission to provide compassionate professional Patti Hamilton Pat Rogers and volunteer support to the bereaved, the terminally ill and their families. • George Rowland, MD Acknowledgment of the high quality of our Program came in Mark W the form of a first place for the 1993 Award of Excellence from the Pattie Wyysese National Hospice Organization for our newly-developed training manual. "Supportive Grief Counseling" was written and compiled STAFF by Program Coordinator, Doug Bing, MA, MFCC, who competed against 150 other hospices for this honor. Our Educational Outreach Marcy Villa, MA, MBA Program and the Children's Program made major strides this year Executive Director thanks to Education Director, Marcy Adams and new staff member Kate Schellie, LCSW. Helen Sampson, LCSW and Claire Aggaard Doug Bing, MA, MFCC supervised over 85 active in-home volunteers who provided care to Program Coordinator 188 Hospice families, up 62% from 1991-92. This year Hospice Marcy Adams, MA reached new levels of professionalism with the upgrading of our Director of Education computers and in-office processes. We remain grateful to Pat Helen Sampson, LCSW Mueller our Office Manager, for her contributions and support and Volunteer Coordinator Mary Schiller, Development Coordinator for her work on Hospice Claire Aagaard fundraising projects. Asst. Vol. Coordinator As always, we are grateful for financial support we receive Pat Mueller from individuals and organizations, including United Way, local Office Manager businesses and all those who support our fundraising activities. We Kate Schellie, LCSW continue to provide the highest standard of services with an excellent Bereavement Counseler quality of care-per-dollar ratio. Warmest thanks for the generous Mary Schiller effort put forth by our Board of Directors for their time and Development Coordinator dedication to insure the ongoing viability of the Hospice organization. HOW WE CARED (July '92 to June '93) In-Home Program Total In-Home Clients: 188 Clients Average Age: 72 Years Total Days of Care: 7,925 Days Male: 87 Clients Average Length of Stay: 41 Days Female: 01 Clients Agency Distribution: County Home Health Agency 172 Clients Twin Cities Home Health 7 Clients Olsten Home Health 9 Clients Bereavement Program Individual Counseling Clients: 168 Clients Average Age: $5.2 Years . Total Counseling Hours: 807 Hours Female: 118 Clients Male: 50 Clients Group Attendance: 922 Group Members Total Group Hours: 1,844 Hours Community Education Program' Educational Presentation Participants: 1,490 Participants Total Education Hours: 2,188 Hours Hospice Volunteer Program Number of In-Home Volunteers Trained in 92-93: 75 New Volunteers Total Volunteer Hours Donated: 9,723 Hours 9-15-93/board/anlrpt/9293numb.wps HOSPICE YEAR END FINANCIAL PERSPECTIVE Balance Sheet • June 30, 1993 Assets Current Assets Petty Cash 50.00 Mid State Bank-General Account 53,146.00 Wells Fargo-Building Fund 64,827.00 Commerce Bank-Working Capital Reserve 93,677.97 Wells Fargo Patient Emergency 1,870.00 Wells Fargo-Respite Fund 10,982.40 Deposit-State Comp 894.00 Total Current Assets 225,447.77 Furniture and Equipment Building 314,558.27 Furniture and Equipment 21,399.82 Less Accumulated Depreciation (8.351.00) Total Furniture and Equipment 327,607.09 Other Assets-Building Refinance 571.00 Total Assets 553,625.86 Liabilities and Fund Balance Current Liabilities Payroll Taxes Payable 3.432.90 Total Current Liabilities 3,432.90 • Mortgage Payable 60,000.00 Fund Balance Beginning Balance 369,881.46 Board Operating Discretion Fund 20 000.00 � g �Y , Excess(Deficiency)of Income over Expenses 100.311.50 490,192.96 Total 553,625.86 WHERE THE MONEY COMES FROM THE COST OF CARING 92-93 INCOME$351,357 92-93 EXPENSES$251,040 BEQUESTS(9.3%) UNITED WAY(5.3%) PATIENT FUND(3.6%) OTHER INCOME(2.0%) `` DONATIONS(15.5%) FUNDRAISING(13.7%) ADMINISTRATION(8.1%) MEMORIALS(16.7%) 1 41- 0 PROGRAM 8.2 FUNDRAISING 45.9% G ' ( ) RANTS 1.7% ,�• ''"� MAY - 6 19941, -HOSPICE May 4, 1994 TAKADER0 CITY MAW ...Azwe Aae rwadid Mayor Robert Nimmo n 1} Russ Scotten, Interim Finance Director ,�J' City Administration Building City of Atascadero 6500 Palma Avenue Atascadero, CA 93422 Dear Mayor Nimmo, Mr. Scotten and Council Members: As you know, Hospice is a non-profit, volunteer intensive organization that gives in-home care to terminally ill individuals and their families. Hospice also provides supportive counseling to people experiencing loss, and offers community education on death, dying, bereavement, and other Hospice-related subjects. A new children's program has allowed Hospice to expand its services to include children from ages six to eighteen, and offers both group and individual sessions. Hospice is the only program in the County offering direct services for those dealing with death and dying at no cost to the clients. All services are offered without discrimination. Hospice's services are considered preventive in many ways. By giving individuals the option to care for a dying family member at home, Hospice can help prevent the stress that often accompanies the financial burden of traditional medical intervention. During 1993, Hospice continued to meet the growing needs of the terminally ill and bereaved in our communities. Increasing awareness of Hospice, lack of affordable medical care, reduced government assistance, earlier physician referrals, and AIDS have all contributed to the growing number of clients. Although fundraising efforts have been strategic and diverse, the Board anticipates it will need to continually keep pace with an uncertain economy and an escalating demand for services. Hospice requests each of the nine cities in the county to support this important program of direct care to their citizens. Please note that the reserve in our budget is held to meet city requirements far interior fire sprinklers, handicap access and other mandated improvements. Our request for $300 from the City of Atascadero represents less than 3% of the projected operating budgetrr"; Thank you for your support and sincere commitment to human services. You serve as a model for cities in our county. Sincerely, Marcy V a . Executive Director I/works/granty cities'atas94.wpS Hospice of San Luis Obispo County, Inc. 1432 Higuera Street San Luis Obispo, CA: 93401 • p 805/544-2266 FY: ' 94-95 • CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: HOTLINE of San Luis Obispo County Address: P.O. Box 5456 , San Luis Obispo, CA 93403 ; Contact: Rick Cohen Phone: 544-6016 1. On a single sheet, please describe your Agency, ', including a brief history and purpose of the organization, and your current goals and accomplishments. (see attachrlent A) 2. Number of members 85 violunteers 3. What restrictions, if any, on becoming a member, We are a volunteer organization with no participation testrictions . 4 . Legal status of organization: jcx] Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ 500 6. Preferred method of disbursement: tx] Annually, on Sept. 1 . j ] Semi-annual j J Quarterly [ J Monthly 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) (see attachment B) 9. Describe how the community will benefit from tht City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (.Attach additional sheets. ) (see attachment C) 10. I certify that the information supplied is curront, complete and accurate. 1,jarAen", Executive Director Authorized Signature Title Rick Cohen April 25 , 1994 Print Name Date FY: ' 94-95 CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ 91 Membership Dues N/A Donations 10 ,000 Fund Raisers 126 ,000 Interest Earnings 2 , 500 Government Support Federal QJ State County 5 ,000 CITY OF ATASCADERO 500 Other Cities 4,000 -Other Government All other Revenues 42 ,000 TOTAL REVENUES $ 190,000 Expenses Personnel Costs $ 110, 229 Operating Costs 79,771 One-Time Equipment Purchases Other Expenses (explain) TOTAL EXPENSES $ 190 ,000 ENDING-YEAR BALANCE $ S� A:APPLICATION • Centralized information and referral to community resources i • Crisis intervention and support • Phone Friends • Senior information and referral •Teen outreach HOTLINE OF SAN LUIS OBISPO COUNTY A 24 HOUR COMMUNITY SERVICE P.O.Box 5456 • San Luis Obispo, CA 93403-5456 • 805/544-61016 Apri127, 1994 Russ Scotten, Interim Finance Director City Administration Building 6500 Palma Avenue Atascadero, CA 93422 Dear Mr. Scotten: Please accept the attached Community Agency Funding Request from HOTLINE of San Luis Obispo County to the City of Atascadero, in the amount of$500 for fiscal year 1994-95. • This year, as in those past, the residents of Atascadero have called upon HOTLINE to provide assistance and referral services otherwise unavailable in the county. We are proud to offer these services and appreciative of the support your city has given in the past. Though our request for funding is greater than last year, we ask that you,, consider the impact HOTLINE has on the citizens of Atascadero and the ever increasing cost of:providing services as valuable as those we offer. HOTLINE has enjoyed a mutually productive association with the City of Atascadero and we look forward to a continued joint effort in serving the needs of your community. Should you have any questions or desire additional information, please don't hesitate to call me. Sincerely, &JUCAPM Rick Cohen Executive Director RC/cc • enclosures Serving San Luis Obispo County Since 1970 � ATTACMIENT A AGENCY PURPOSE/HISTORY HOTLINE's purpose is to provide San Luis Obispo County 24-hour telephone crisis intervention, • information and referral services. To assess need, offer support and direction for callers to obtain further assistance. To collaborate with other community organizations to ',�ensure callers receive appropriate attention. The agency was first established in 1970. Recognizing an unmet need in the area of immediate crisis intervention, the Family Services Center of San Luis Obispo provided seed money to begin a countywide hotline service. At that time, HOTLINE was equipped to handle crisis and emotional support calls only. In the later 1970's, an influx of human service providers in the county precipitated the need for one central organization to oversee general information and referral efforts that would enable people to access the programs available to them. HOTLINE became that organization by offering problem assessment, information and referral services, and by maintaining", a data bank of local agencies and programs. In the mid 1980's, a new HOTLINE service, Senior Information and Referral, was developed in response to the specific needs of the senior population. Since the frail elderly were often unable to follow through with given referrals, a senior specialist was hired to functi4:n in an advocacy role to assure that senior callers located and received needed assistance. GOALS AND ACCOMPLISHMENTS HOTLINE's primary goals for 1994-95 are to: a. Continue efforts to recruit and train enough volunteers to man our phone lines 24-hours a day, 365 days a year. b. Develop a strategic plan that will determine the agency's direction for the next three years. c. Continue to seek funding to begin a helpline for Spanish speaking resider is of San Luis Obispo County. d. Develop an additional annual major fundraising event. During the last full program year, HOTLINE handled 37,448 telephone calls. 2,375 OF THOSE CALLS WERE FROM PEOPLE RESIDING IN ATASCADERO. We also successfully recruited and trained 33 new phone volunteers. ATTACHMENT B The amount requested will be spent to offset some of our telephone costs, specifically the $4,000 - $5,000 it costs each year to maintain the toll-free number available to North County residents. • We are asking the City of Atascadero for $500 so we can continue to 'provide the following g services: a. Crisis HOTLINE...provide callers a 24-hour telephone crisis intervention and emotional support service. Trained, caring, non judgmental volunteers assure the caller confidential support and assistance. b. Information and Referral Network...provide callers 24-hour information! on the availability of services within the county and assess the need and opportunity for related referrals to agency providers. c. Senior Information and Referral services...provide a special hotline number for members of the senior population who require a degree of specialized assistance and advocacy not offered on the main hotline. d. Interagency Telephone Network...HOTLINE, on an agreement basis, functions as the "after-hours" agent for various other human service agencies, receiving their client calls and linking them to staff or other resources as needed. e. Phone Friends...a reassurance telephone service primarily for homebound elderly people living alone. In most cases, our volunteer callers are the only source of regular human contact for these individuals. f. Produce the Human Services & Support Groups Directory...a detailed,'! annual publication of all non-profit and public human service agencies and support programs in the area, distributed throughout San Luis Obispo County. g. Maintain the Attendant Care List...a roster of professionally screened, private home care providers. h. Teen Outreach...a program whereby HOTLINE volunteers or staff visit Junior and senior high schools to inform students of the help available to them in times of difficulty or crisis, and teach them methods on how to more effectively handle their personal problems. ATTACHMENT C We feel your community benefits tremendously by having a toll-free, 24-hour crisis hotline to call upon. Most human service agencies available to residents of San Luis Obispo County are housed • in the City of San Luis Obispo. Geographic barriers make it more difficult for Atascadero citizens to access needed services. Without a HOTLINE, the additional burden of telephone costs and time spent locating services would discourage those people in the greatest need from seeking assistance. It is reasonable to assume that some individuals would end up calling Atascadero city offices;asking for the type of information and help you are probably not equipped to provide. Should HOTLINE not be able to secure the financial support from the North County we need to justify absorbing as much as $5,000 each year to maintain a toll-free number for your area, we may be forced to eliminate it. Many of the 2,000+ callers from Atascadero°would not receive the emotional, and sometimes critical, help required. Still others would turn to your city officials for assistance. HOTLINE also has a major impact on almost every human service organization in the county. Most of our calls result in referrals to specific service providers. People call us because they are not sure where else to turn. A great many would not find their way to appropriate services if not for HOTLINE. ipy: 94/95 CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name• Long-Term Care Ombudsman of Can I uis Obi spe Geu '`ty Address: 520 Piney Way, Morro Bay, CA 93442 Contact: Gari D. Cave Phone: 772-3059 1. On a single sheet, please describe your-Agency, including a brief history and purpose of the organization, and, your current goals and accomplishments. See Attachment 1/'2 2. Number of members 25 Field Ombudsmen Volunteers 9 Board Memb rs Volunteers See Attchment 3 3. What restrictions, if any, on ebecoming a member. No affiliation with a Horsing hnma nn,., or, jn the past yew 4. Legal status of organization: [ X] Non-Profit Corpoiration [ ] Other (explain) 5. Amount Requested $ 1,000 •6. Preferred method of disbursement: [ ] Annually, on [ ] Semi-annual [ X] Quarterly [ ] Monthly 7 . Please complete the attached Budget Form. See Attachment 4 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) See Attachment 5 9 . Describe how the community will benefit from the City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) See Attachment 6 10. I certifv that the information supplied is current, complete d accit O Program Coordinator/Manager _ Aut ori ed Signa e Title Gari D. ve May 6, 1994 Print Name Date '� ATTACHMENT 4 • FY: 94195 CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ '-0- Membership Dues Donations 525 Fund Raisers 2074 Interest Earnings -0- Government Support Federal 57,165 State . County 1 n snn CITY OF ATASCADERO 1.000 Other Cities 3.950 Other Government All other Revenues 3,000 TOTAL REVENUES $ 7,264 Expenses Personnel Costs $. 40,600 Operating Costs 35,341 One-Time Equipment Purchases -0_ Other Expenses (explain) 10 new Ombud. vol-with an 6,276 average cost of $52.30 per month for mileage and phone reimbursement. TOTAL EXPENSES $ 82,217 WPING-YEAR BALANCE Balance to raise for new volunteers $4,953 PLICATION LONG TERM CARE OMBUDSMAN SERVICES OF SAN LUIS OBISPO COUNTY ' 520 Piney Way Morro Bay, California 93442 Telephone (805) 772-3059 May 6, 1994 Russ Scotten Interim Finance Director and the Atascadero City Council 6500 Palma Street Atascadero, CA 93422 Dear Mr. Scotten and Members of the Atascadero City Council: The Long-Term Care Ombudsman Program of San Luis Obispo County is requesting financial aid for the 94/95 Fiscal Year. Ombudsman aim to establish a rapport with the residents of long-term (Skilled Nursing and Residential Care) • facilities, so that each can voice concerns or complaints, trusting thalt confidentiality and anonymity are assured. The safety of all residents is monitored',and attention is given to each resident's rights being upheld. In the past 4 years our program has averaged 10.5 volunteers in the field, visiting facilities each week. This year the number has increased to 25 and another 10 are scheduled to begin training later this month. Currently, 910 ';hours of Complaint Investigation and 25 hours of Community Education are being reported to Sacramento for just last month.This represents an increase of-approximately 2 5 0% over last year. In Atascadero facilities alone, 210 residents are served. This figure comprises 16% of the County population in long-terM dare facilities. A 3 2% "turn- -TOR 0 r AREA AGENCY �I ONAGINC A NON-PROFIT Uf71bEd TAX-EXEMPT AGENCY Way over" average is experienced annually, which translates to 64 more seniors served..Additionally, the Ombudsman office assists families and concerned loved ones by providing: Counseling, Guidance, Placement Assistance and Community Education Presentations. During this past year , Ombudsmen have also given In- Service Sessions at both Country Care and Danish Care Facilities: Our Program Coordinator is on the Adult Abuse Prevention Council and was successful in encouraging the Council to hold its annual Seminar,"Financial Abuse of the Elderly', in San Luis Obispo County. This event was attended by: law enforcement agencies,financial executives, health facility administrators, attorneys , caregivers, medical field employees, and people who care. Many of these individuals • traveled here from other parts of California. The keynote speaker was Detective Harned from the Los Angeles Police Dept., a very well known and aspected Financial Fraud and Bunko expert. By participating in this function, the Ombudsman Program contributed towards: awareness of and education about a serious''and timely issue, as well as bringing revenue to the cities in San Luis Obispo County. Program needs, along with the number volunteers and responsibilities have increased. Therefore, this year we are requesting $1000 to help with our added expenses. This grant will represent just over 1% of our total annual costs. Funds received will be used for: reimbursement of volunteer mileage costs; as well as printing and postage costs incurred in mailing the myriad literature provided free upon request. Included in this category are: Durable Power of Attorney for Health Care forms, asset protection guidelines, listings of both Residential Care and Skilled Nursing Facilities, How To choose a Nursing Home brochures, and other printed matter. We are proud that the Cities in which we live and work help our Program. Thank you for your consideration. Respectfully Submitted by; 0 0 Gari D. ave Acting Program Coordinator ATTACHMENT 1 • SECTION A: PROGRAM NAKKATIVI 1. NEED: Briefly describe the community need related t'o this program, including the ability of the program to meet needs. I'he Long-Term Care Ombudsman Program was established in 11)78 by an amendment to the Older Americans Act to address the alarming increase in abuse and neglect to residents of long-term care facilities. Federal and State regulatory agencies were unable to keep up with the problems so the LTC Ombudsman Program was created and empowered to act as a local resource to those in need. Our program began in this county in 1978, and has been the local designated representatuve of I:TC Ombudsman since that time. The California Department of Aging/Office of the State Ombudsman grants that designation based on the ability of the program to meet performance criteria. Under Federal and State regulations, the Ombudsman Program is the primary authorized and empowered local agency to maintain a presence in LTC facilities for the purpose of resident advocacy and investigative intervention.! While working in cooperation with a number of other community agencies and programs, there are none that share this program's unique service provision and responsibility. LONG TERM CARE OMBUDSMAN SERVICES OF SAN LUIS OBISPO COUNTY . 520 PINEY WAY MORRO BAY,CALIFORNIA 93442 TELEPHONE (805) 772-3059 ATTACHMENT 2 MISSION STATEMENT The purpose Of the Long-Term Care Ombudsman Program is to ensure the rights and entitlements of elder persons in Long-Term Care Facilities in San Luis Obispo County by receiving, investigating and resolving complaints and initiating corrective action where necessary, and to investigate allegations of elder and dependent adult abuse in long-term care facilities. To advocate on behalf of this population through community education, in-service to care providers and the on-going presence of the Ombudsman `'++in the facilities. • o taAa,� AREA 'a(Joe `rP Y�I� AGENCY ONAGING A NON-PROFIT United TAX-EXEMPT AGENCY way • ATTACHMENT 3 LONG TERM CARE OMBUDSMAN SERVICES OF SAN LUIS OBISPO COUNTY BOARD OF DIRECTORS 1994/95 Ann Keyes Finance 297 Bradley 773-03995 Dist 2 6/96 President Personnel Morro Bay, 93442 Meryl Perloff By Laws 672 Serrano Dr. #11 — 544-4554 —Dist 4 6/95 Vice President San Luis Obispo, 93405 Robert Frost By Laws 215 Longview Lane 543-1333 Dist 5 6/95 Secretary San Luis Obispo, 93405 Pat Albertini Finances 1567 5th St 772-617$(w) Dist 2 6/96 Treasurer Los Osos 93402 528-2359(h) Imogene Haidet Nominating 2861 Juniper Ave. 772-4325 Dist 2 6/95 Fund Raising Morro Bay, 93442 . Cecil Montgomery By Laws 533 Orchard 489-1175 Dist 4 6/94 Personnel Arroyo Grande, 93420 William O'Connor Nominations 310 W. Cherry Ave 489-2938 At Lg 6/94 Personnel Arroyo Grande, 93420 Mort Baldwin Publicity 1046 "A" Rockaway 481-033 Dist 4 6/94 Grover Beach, 93433 489-0586 [evenings] ----------- —-- _-------------------------- ----__— CarolynA.Kelso Fund Raising 101 Kiler Cyn. Rd. 238-2285 Dist 1 6/95 Paso Robles, 93446 Peggy Mayfield Ombudsman 1427 Bayview Heights Dr Dist 2 6/95 Liason Los Osos, 93402 528-5231 STAFF---- Acting Program Coordinator---Gari D.Cave 772-8280 Associate Director------------------Dorothy Birkhead 772-3908 Supervisor/Assistant--------------Rosemary Adalian 466-1990 Revised 5/94-GDC • LONG TERM CARE OMBUDSMAN SERVICES OF . SAN LUIS OBISPO COUNTY CERTIFIED OMBUDSMAN Rosemary Adalian 2820 Homestead Road 466-1990 Templeton,93465 Dorothy Birkhead 525 Piney Way 772-3908 (Associate Director) Morro Bay,93442 Diane Brown 2559 Greenwood Ave 772-9509 Morro Bay,93442 Marilyn Bums 416 Ardath 927-1792 Cambria,93428 Gari D.Cave 730 Luisita St. 772-8280 Morro Bay,93442 James C Erwin 3860 S.Higuera D7 541-6034 San Luis Obispo,93401 Marjorie Kidwell 9980 Old Morro Rd. E. 466-4442 • Atascadero,93422 Lyle Guipre 9020 Jinipero Ave. 466-2822 Atascadero,93422 Anita P Landry 837 A Fair Oaks 489-3585 Arroyo Grande,93420 Larry Landry 837 A Fair Oaks 489-3585 Arroyo Grande,93420 David L Lebkuecher 160 Eucalyptus Rd 929-4329 Nipomo, 93444 Betty MacKevett 927 Lobelia Lane 549-8964 San Luis Obispo,93401 546-7645 work Peggy Mayfield 1427 Bayview Hghts. Dr. -- 528-5231 Los Osos,93402 Rita Mertens 1192 Inverness St 543-0158 San Luis Obispo,93401 Helen Olave 222 W Cherry Ave 473-2115 • Arroyo Grande,93420 Ray Oliveira 475 So. Bay Blvd. !772-8830 Morro Bay, 93442 Pam Racouillat 511 Serrano Dr 544-7755 • San Luis Obispo, 93405 Susan Rider 219 Meadowlark Rd. 237-3739 Paso Robles, 93446 -------- ------- - William C.Solomon 1731 Marigold Lane 238-7860 Paso Robles,93446 Jim Toomer P.O. Box 1916 238-3541 Paso Robles,93446 - ------------------- ------------- Mary T.Westiall 958 The Pike---------- 489-0782- ------- Arroyo Grande,93420 Revised 5/94 GDC i PASO ROBLES i Arbor Acres Jim Toomer Grace Manor I Susan Rider, Jim Toomer Grace Manor II Susan Rider, Jim Toomer Holland House I Jim Toomer Paso Robles Convalescent William Solomon Pleasant Oaks Jim Toomer Shadow Oaks Jim Toomer Tender Loving Care Susan Rider, Jim Toomer SAN LUIS OBISPO Bishop Peak Manor Betty MacKevett, Cabrillo Care Center Betty MacKevett, Hillhaven Care Center Anita & Larry Landry,Helen Olave Transitional Care Betty MacKevett TEMPLETON Holland House II Twin Cities Convalescent Marjorie Kidwell Rev_ 5/94 GDC • OMBUDSMAN ASSIGNMENTS ARROYO GRANDE Alder Guest Home Rita Mertens Arroyo Grande Care Center Dave Lebkuecher, Mary Westfall Elm Street Manor Rita Mertens Hillside Villa Retirement Home Rita Mertens Oak Park Manor Rita Mertens ATASCADERO Atascadero Christian Home Jim Erwin Country Care Convalescent Rosemary Adalian, Lyle Guipre Danish Care Center Lyle Guipre, Rosemary Adalian Hillcrest Jim Erwin Lakeside Guest Home Jim Erwin Positive Place (A) Jim Erwin Sycamore House Jim Erwin CAYUCOS Ocean View Residential Care Diane Brown GROVER BEACH Brighton Place Rita Mertens LOS OSOS Sea Gardens Peggy Mayfield Sunset House Peggy Mayfield, Ray Oliveira MORRO BAY Huntington Diane Brown, Marilyn Burns, Peggy Mayfield, Pacific Care Center Ray Oliveira, Pam Racouillat • ATTACHMENTS 5 & 6 2. OBJECT a. Provide increased outreach and education to the community by increasing its awareness of the needs of LTC residents, the problems faced b\ them and their families and friends, and the solutions available. b. Recruit and train additional volunteers in order to increase by 10 the current number (25) of certified Ombudsmen so that their presence in each of the long-term care facilities can be maintained, and the frequency of visits increased. c. Continue to fulfill the needs of Long Term Care residents through the mandates of the Older Americans Act, and Elder and Abuse Laws by complying with Area Agency on Aging agreement provisions and Department of Agingdesignation standards. d. Continue to increase the operational efficiency of the program in its provision of accessibility to Ombudsman services for more than 2000 county' residents per .near. Most residents of long-term care facilities are frail and, or disabled. In addition. they may also be confused or to some degree mentally impaired. They are often unable to assert their rights or express grievances adequately. Ukafortunately, many residents no longer have family or friends who are able or \rillirig to represent their interests. Some residents become the vulnerable victims of financial. physical, sexual, and/or emotional abuse from strangers, caregivers, friend's, and even family • members. The Ombudsman Program works to enhance the quality' of life and care for LTC residents through problem recognition, investigation, resolution and prevention while emphasizing these person's rights as individuals. By Area Agency on Aging definition, one unit of service is equal to one hour of complaint investigation/resolution, or one hour of community education. Complaint Investigation;Resolution: Activities related to receiving, analyzing, researching, observing, interviewing or verifying a complaint; activities related to intervention in a complaint on behalf of a client using skills and ',techniques such as advocacy, facilitation, conciliation, mediation, negotiation, representation, referral, follow-up and/or education. Education/Training: To educate groups of older persons, their; families, significant others, community organizations, or facility staff, about resident's rights, benefits and entitlements (excludes training of program staff or volunteers.) The total number of units of service delivered last year 4234 7- (FY 92i93- Complaint Investigation: 4124 , Community Education: 110 j The program provided access to Ombudsman services to this number of residents based upon total bed capacity and new admissions to facilities each month. '['he number of family, friends, and staff members benefiting from our program is dependent on the number,'complexivy of cases received. i FY: CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: Mozart Festival Association Address: P.O. Box 311, San Luis Obispo, CA 93406 Contact: Pat Martin, Executive Director Phone: (8b5)781-3008 1. On a single sheet, please describe your Agency,' including a brief history and purpose of the organization, and your current goals and accomplishments. 2. Number of members 257 3. What restrictions, if any, on becoming a member,. Members are those who donate $150 or serve on the Board of Direcltors 4. Legal status of organization: [g ] Non-Profit Coprporation [ ] Other (explain) 5. Amount Requested $ 400 6. Preferred method of disbursement: [ ] Annually, on;;-, as n,-ant • [ J Semi-annual [ J Quarterly [ ] Monthly is approved 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) 9. Describe how the community will benefit from the City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (;Attach additional sheets. ) 10. I certify that the information supplied is current, complete and accurate. 4z Executive Director Authorized Signature Tittle Pat Martin May 9, 1994 Print Name Daae FY: CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ 7,514 Membership Dues 38,550 Donations 68,783 Fund Raisers 22,317 Interest Earnings 14,374 Government Support Federal 5,000 State 14,339 County - CITY OF ATASCADERO - 0 Other Cities 5,600 -Other Government - All other Revenues 139,114 TOTAL REVENUES $ 315,591 Expenses Personnel Costs $ 107,247 Operating Costs (musicians, production) 153,268 One-Time Equipment Purchases 4,314 Other Expenses (explain) 31,762 TOTAL EXPENSES $ 296,591 ENDING-YEAR BALANCE $_19,000 • A:APPLICATION T 1. Organization Description, Purpose, History, Goals& Accomplishments The Mozart Festival, now spanning a time period of nearly two weeks, was founded in 1971 by current music director, Clifton Swanson. The Festival is rooted in the communities throughout the county and embraces all of the communities.1 While high quality music is the primary focus for the Festival, there is also an educational aspect to the Festival and a festive spirit underlying all that is done. Conceived as a tribute to honor Wolfgang Amadeus Mozart, the Festival has grown successfully from a three-concert series in 1971 to this year when we will present 21 Festival concerts, 16 free-of-charge Fringe concerts, an Akademie lecture series, an AKIDamie(a new lecture series for children), and a year-round schedule of fundraising events. Concerts held throughout the county will include a performance by the San Francisco Girls Chorus, Thursday, August 4, at the Atascadero lake Pavilion and a free noontime concert by the Theophulis Brass at the Atascadero lake Gazebos Wednesday, August 3, at noon. Through the years, the Festival has developed a certain sense of timeless appeal, offering not only Mozart's music, but we also support contemporary composers and present new works. The Festival's artistic achievements continue to be recognized at state . and national levels. The National Endowment for the Arts awarded us a grant for our high artistic level, and we have been acknowledged by the California Arts Council as being well managed with an outstanding artistic program. By presenting concerts in various communities at several different,sites, by offering the Fringe (a series of free informal concerts at unique locations), involving the underrepresented people in our communities through our Outreach program, and hosting a lecture series for adults and children, the Festival is truly a celebration of the spirit and music of Mozart. The Festival continues to expand to meet the needs and requests of our audience. Over 7,000 tickets were sold last year, and we estimate another 5,000 people attended the free programs of the Mozart Akademie and the Festival Fringe. Over 300 people serve as Festival volunteers, working at concerts and events, selling at the boutique cart and housing musicians. The Mozart Festival has a broad funding base. Ticket income, individual donations, local business support and grants from corporations, foundations and every level of government all play a significant part in maintaining the financial stability of our organization. • 8. Use of funds and services to be provided: • Funds requested from the City of Atascadero will help support the operating cost for a free noontime brass concert at the Atascadero lake Gazebo Wednesday, August 4. Since 1987, this has been a very popular concert and attracts large crowds. 9. Community benefit; consequences of lost funding: The people and businesses throughout this county benefit by the pk'esences of the Mozart Festival. The Mozart Festival provides a program rich in the music of Mozart and a range of programming and professional level performances otherwise not available for local audiences. We also attract tourists to this area. Over one third of our audience comes from outside this area. The Mozart Festival is included in numerous publications. Some of these publications are Discover the California(the State Office of Tourism publication), the National Geographic Travel Magazine, the AAA book, Los Angeles Timps, San Francisco Chronicle, the California Festival Book, the New York Times Festival list',and the San Diego Magazine. The loss or reduction of city funds would not terminate the Mozart Festival as we have a broad donor base. This city grant, however, assists us in meeting operating costs • and leverages fiends from other sources. The fact that we are supported by Atascadero is important to us as we request funds from other local governments, local businesses and the state and federal governments. FY: 94-95 ' CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: NORTH COUNTY WOMEN'S RESOURCE CENTER/SHELTER Address: P.O. BOX 2155, Atascadero, CA 93423 Contact: Eileen Allan Phone: 461-1338 1. On a single sheet, please describe your Agency, ;including a brief history and purpose of the organization, and your current goals and accomplishments. SEE ATTACHMENTI 2. Number of members 8 Board members. No general membership. 3. What restrictions, if any, on becoming a member. No membership is required. All services are open to the public. 4. Legal status of organization: [ X] Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ lo,000 6. Preferred method of disbursement: [xx] Annually, on ASAP [ J Semi-annual [ ] Quarterly [ J Monthly 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) SEE ATTACH#IENT II 9. Describe how the community will benefit from the City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) SEE ATTACHMENT III 10. I certify that the information supplied is current, complete d accurate. Director Authorize Signature Title Eileen Allan May 6, 1994 Print Name Date • FY: 94-95 CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ -0- Membership Dues -0- Donations 10,000 Fund Raisers 8,000 Interest Earnings -0- Government Support Federal 39,275 State 12,168 County 7,613 CITY OF ATASCADERO 10,000 Other Cities - Paso Robles 10,000 -Other Government - sLo County Marriage License Fees 16,000 All other Revenues 10,000 TOTAL REVENUES $ 123,056 Expenses Personnel Costs $ 54,000 Operating Costs 69,056 One-Time Equipment Purchases -o Other Expenses (explain) -0- TOTAL EXPENSES $123,056 ENDING-YEAR BALANCE $ -0- A:APPLICATION' NG0UNFY �y0 oar Mitis P.O. BOX 2155 ATASCADCRO,CA 9342.3 (05) 461-1333 .0FSOURCE cct` May 9, 1994 Russ Scotten Interim Finance Director City Administration Building 6500 Palma Avenue Atascadero, CA 93422 Dear Mr. Scotten: Enclosed you will find the North County Women's Resource Center/Shelter's Community Agency Funding Request for fiscal year 1994/95. As you will notice in Attachment I, we are experiencing an increased demand of 24% for our services. Our accountant, Ken Filipponi, is completing our current audit. Therefore, I have enclosed the financial statements for the first nine months of our current fiscal year which also includes the budget figuresfor the entire 12 months of this year. This is to comply with your request for an annual statement since we received City funding for fiscal year 1993/94. If you have any questions, please call me at 461-1338. Sincerely, Eileen Allan Director ATTACHMENT I The North County Women's Resource Center began in 1982 as a referral agency for women living in the North County. During the past 12 years, this agency has ' continued to expand to meet the ever growing needs of the community. A major component of the Resource Center is the Women's Shelter which was opened in 1985. The primary focus of the shelter is to provide an emergency "safehouse" for victims of domestic violence, elder abuse, sexual assault 'and other violent crimes. Since opening, over 1350 women and children have stayed at the shelter. Some of the families have stayed for up to 60 days at a time. : During 1993, we provided 2,894 nights of shelter and approximately 8,700 meals to our clients. In the first 9 months of our current fiscal year, we have had an increase of 24% in shelter nights and meals provided. In addition to the safety that is provided, the shelter clients receive counseling, advocacy and other support services. As you are aware, we have received a Community Development Block Grant to purchase and rehabilitate our shelter. At the present time it is anticipated to happen around July 31, 1994. This Grant will enable us to ';double our capacity from 12 beds to 24 beds which will lead to doubling costs such as food, utilities, and counseling. The Resource Center/Shelter works cooperatively with all law enforcement agencies, Mental Health, Victim/Witness Assistance, Loaves & Fishes, schools and medical care providers to provide immediate response to victims of domestic violence, elder abuse and sexual assault. • The Resource Center has several other programs open to the public which include: 1. Low-cost counseling which is provided by paid and volunteer interns from Master's Programs in Counseling. The clients are charged on a sliding scale from $5 to $30 per session. Many clients are referred to us by Mental Health, Family Services Center, and Hotline. 2. Support groups: Our largest support group is for abused women. Another group is for the non-offending parents of molested children. In the near future we will have two additional groups. A..support group for all women with will include self-esteem and dealing with life in general. The other group will be a co-dependency 12-step program. All groups are open to the public and are free of charge. 3. Children's Shop: This is a clothing and shoe outlet for low-income families with children. The families receive clothing free of charge. They are referred to us by Loaves & Fishes, schools, Social Services, Churches, and medical care providers. Our accomplishments during the past 12 years are many, including, thanks to the CDBG Grant, the acquisition of a permanent shelter and developing and implementing the counseling program and Children's Shop which services all women and children of the North County, not only shelter residents. Our goals for the immediate future are: Continue to provide a'; 24 hour a day "safehouse" for victims, continue to assist women and families'iin Atascadero to become self-sufficient, and finalize purchase and rehabilitation of the shelter site. • ATTACHMENT II The grant from the City of Atascadero Will be used to unclerwrite ongoing operating expenses of the North County Women's Resource and Shelter as follows: 24 hour a day "safehouse" 24 hour a day crisis intervention food clothing transportation individual and group counseling medical care court and social services advocacy childcare assistance with legal matters such. as Temporary Restraining Orders assistance with locating permanent housing assistance with employment search information and referrals Children's Shop With our current capacity, it is estimated that shelter services will be provided to approximately 250 women and children during the 1994/95 fiscal year. These services will include at least 3,000 nights of shelter and 9,000 meals. These figures could double when we expand the shelter from 12 beds to 24 beds. i ' ATTACHMENT III The City's contribution will benefit the community by helping to provide to crime victims and their children, safety and protective services that are not available anywhere else in the North County. The North County Women's Resource Center/Shelter is depended upon by not only the victims and citizens of Atascadero by also by local churches, law enforcement agencies, Victim/Witness Assistance, Rape Crisis Center, Mental Health and Child Protective Agencies. With reduced funding, cuts would obviously be made to the least detriment to our "safehouse" such as transportation, childcare, and counseling. S NORTH COUNTY WOMEN'S RESOURCE CENTER INC BALANCE SHEET MARCH 31, 1994 Current Assets Cash - Schedule $ 2,042.63 Grants Receivable - Schedule 7,396.00 Prepaid Expenses 336.00 Deposits 1,508.00 Total Current Assets $11,282.63 Fixed Assets Furniture & Equipment 15,197.77 Less: Accumulated Depreciation (3,282.00) Net Fixed Assets 11,915.71 TOTAL ASSETS $23,198.34 Current Liabilities Accrued Payroll Taxes $ 1,927.12 Deferred Restricted Support 5,546.00 Total Current Liabilities $ 7,473.12 Fund Balances Unrestricted 2,351.00 Restricted 5,546.00 Net Investment in Property 10,434.00 Retained Earnings - Suspense (416.43) Excess (Deficiency) Revenue over Expenses (2,189.35) Total Fund Balances 15,725.22 TOTAL LIABILITIES AND FUND BALANCES $23,198.34 SYSTEMS 42 LTD Atascadero, CA (805) 461-1622 NORTH COUNTY WOMEN'S RESOURCE CENTER INC CONSOLIDATED REPORT STATEMENT OF REVENUE AND EXPENSES - PAGE 1 FOR THE NINE MONTHS ENDED MARCH 31, 1994 YEAR TO DATE % REVENUE ANNUAL BUDGET Contributions City of Atascadero 10,000 $ 5,000.00 5.1 County of San Luis Obispo 24,350 24,350.00 24.7 Individuals & Groups 7,100 8,961.16 9.1 Children's Shop 1,724.50 1.8 Grants CDBG 10,000 .00 .0 ESP 91-92 .00 .0 ESP 92-93 4,550 991.00 1.0 ESP 93-94 5,500 1,100.00 1.1 FEMA 11,000 6,500.00 6.6 FESG 92-94 20,207 13,172.00 13.4 FESG 93-95 14,436 17,470.00 17.7 United Way 14,000 10,125.00 10.3 Other Income Fundraisers 11,000 5,706.09 5.8 Counseling 1,935 3,362.00 3.4 Interest Income .05 .0 Total Income 134,078 $98,661.06 100.2 EXPENSES ANNUAL BUDGET Payroll Expense Salaries 52,804 $40,597.85 41.2 Taxes on Payroll 6,400 5,349.70 5.4 Contracts Audit & Bookkeeping 3,100 3,260.50 3.3 counseling Supervisor 6,600 4,758.50 4.8 Insurance D & O 1,250 850.3$ .9 Liability & Fire 3,200 3,341.30 3.4 Workers Comp 5,600 3,571.0$ 3.6 Shelter Food 3,000 5,075.25 5.2 Mileage 900 638.00 .7 Rent 15,000 13,500.00 13.7 Repairs & Maintenance 1,200 1,563.44 1.6 Supplies 1,200 1,644.90 1.7 Telephone 480 655.98 .7 Utilities 3,000 3,187.18 3.2 (Continued - Page 2) SYSTEMS 42 LTD Atascadero, CA (805) 461-1622 NORTH COUNTY WOMEN'S RESOURCE CENTER INC CONSOLIDATED REPORT STATEMENT OF REVENUE AND EXPENSES - PAGE 2 FOR THE NINE MONTHS ENDED MARCH 31, 1994 • YEAR TO DATA % EXPENSES (Cont) ANNUAL BUDGET WRC Office & General Children's Shop 500 2,397.431 2.4 Dues & Subscriptions 150 190.00 .2 Equipment 100 85.26 .1 Fundraising 2,000 531.00 .5 Mileage 900 437.28 .4 Postage 200 274.03 .3 Pager/Hotline 864 760.00 .8 Rent 6,658 4,911.67 5.0 Repairs & Maintenance 300 221.76 .2 Seminars 300 65.00 .1 Supplies 500 519.781 .5 Telephone 1,300 1,225.351 1.2 Utilities 1,100 733.63i .8 Miscellaneous 172 504.081 .5 Total Expenses 134,078 $100,850.41 102.4 EXCESS REVENUE OVER EXPENSES $ (2,189.35;) (2.2) SYSTEMS 42 LTD Atascadero, CA (805) 461-1622 NORTH COUNTY WOMEN'S RESOURCE CENTER INC CONSOLIDATED REPORT STATEMENT OF REVENUE AND EXPENSES - PAGE 1 FOR THE MONTH AND NINE MONTHS ENDED MARCH 31, 1994 • CUR CUR YTD YTD YTD ACTUAL BUDGET ACTUAL BUDGET VAR REVENUE ANNUAL BUDGET Contributions City of Atascadero 10,000 $ .00 $ .00 $ 5,000.00 $10,000.00 $ (5,000.00) County of San Luis Obispo 24,350 .00 .00 24,350.00 24,350.00 .00 Individuals & Groups 7,100 845.00 500.00 8,961.16 6,000.00 2,961.16 Children's Shop 105.00 .00 1,724.50 .00 1,724.50 Grants CDBG 10,000 .00 .00 .00 6,000.00 (6,000.00) ESP 91-92 .00 .00 .00 .00 .00 ESP 92-93 4,550 .00 .00' 991.00 4,550.00 (3,559.00) ESP 93-94 5,500 1,100.00 .00 1,100.00 2,750.00 (1,650.00) FEMA 11,000 .00 .00 6,500.00 5,500.00 1,000.00 FESG 92-94 20,207 .00 .00 13,172.00 16,235.00 (3,063.00) FESG 93-95 14,436 1,541.00 4,218.00 17,470.00 8,436.00 9,034.00 United Way 14,000 .00 .00 10,125.00 10,125.00 .00 Other Income Fundraisers 11,000 .00 .00 5,706.09 11,000.00 (5,293.91) Counseling 1,935 322.00 150.00 3,362.00 1,350.00 2,012.00 Interest Income .00 .00 .05 .00 .05 Total Income 134,078 $ 3,913.00 $ 4,868.00 $98,661.06 $106,296.00 $ (7,634.94) . EXPENSES ANNUAL BUDGET Payroll Expense Salaries 52,804 $ 4,574.89 $ 4,400.33 $40,597.85 $39,602.97 $ 994.88 Taxes on Payroll 6,400 1,470.61 533.33 5,349.70 4,799.97 549.73 Contracts Audit & Bookkeeping 3,100 300.00 258.33 3,260.50 2,324.97 935.53 Counseling Supervisor 6,600 .00 550.00 4,758.50 4,950.00 (191.50) Grant Writing 5,000 .00 416.67 .00 3,750.03 (3,750.03) Insurance D & 0 1,250 137.69 104.17 850.38 937.53 (87.15) Liability & Fire 3,200 297.07 266.67 3,341.36 2,400.03 941.33 Workers Comp 5,600 .00 466.67 3,571.08 4,200.03 (628.95) Shelter Equipment 200 .00 16.67 .00 1 150.03 (150.03) Food 3,000 331.90 250.00 5,075.25 2,250.00 2,825.25 Mileage 900 96.25 75.00 638.00 675.00 (37.00) Rent 15,000 1,500.00 1,250.00 13,500.00 11,250.00 2,250.00 Repairs & Maintenance 1,200 84.00 100.00 1,563.46 900.00 663.46 Supplies 1,200 94.15 100.00 1,644.90 900.00 744.90 Telephone 480 106.75 40.00 655.98 360.00 295.98 Utilities 3,000 549.20 250.00 3,187.18 2,250.00 937.18 (Continued - Page 2) SYSTEMS 42 LTD . Atascadero, CA (805) 461-1622 NORTH COUNTY WOMEN'S RESOURCE CENTER INC CONSOLIDATED REPORT STATEMENT OF REVENUE AND EXPENSES - PAGE 2 FOR THE MONTH AND NINE MONTHS ENDED MARCH 31, 1994 • CUR CUR YTD YTD YTD ACTUAL BUDGET ACTUAL BUDGET VAR EXPENSES (Cont) ANNUAL BUDGET WRC Office & General Children's Shop 500 .00 41.67 2,397.43 375.03 2,022.40 Dues & Subscriptions 150 .00 12.50 190.00 112.50 77.50 Equipment 100 .00 8.33 85.26 74.97 10.29 Fundraising 2,000 .00 166.67 531.00 1,500.03 (969.03) Interest 10,000 .00 833.33 .00 7,499.97 (7,499.97) Mileage 900 94.83 75.00 437.28 675.00 (237.72) Newsletter 100 .00 8.33 .00 74.97 (74.97) Postage 200 36.28 16.67 274.03 150.03 124.00 Pager/Hotline 864 24.00 72.00 760.00 648.00 112.00 Rent 6,658 545.75 554.83 4,911.67 4,993.47 (81.80) Repairs & Maintenance 300 85.51 25.00 221.76 225.00 (3.24) Seminars 300 35.00 25.00 65.00 225.00 (160.00) Supplies 500 93.74 41.67 519.78 375.03 144.75 Telephone 1,300 365.99 108.33 1,225.35 974.97 250.38 Utilities 1,100 118.57 91.67 733.63 825.03 (91.40) Miscellaneous 172 74.30 14.33 504.08 128.93 375.15 Total Expenses 134,078 $11,016.48 $11,173.17 $100,850.41 $100,558.49 $ 291.92 EXCESS REVENUE OVER EXPENSES $ (7,103.48) $ (6,305.17) $ (2,189.35) $ 5,737.51 $ (7,926.86) SYSTEMS 42 LTD Atascadero, CA (805) 461-1622 FY: • CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: PACT= REPERTORY OPERA Address: R_ a BOX i actin_ gan Tali,, Ohi Gnn, CA 93406 Contact: 1-5369 Fen �� Kira, Ar�ninistsatnr Phone: Roci44 I 1. On a single sheet, please describe your Agency, 'including a brief history and purpose of the organization, and your current goals and accomplishments. see attached 2. Number of members 18a G.- %;1&,.> 3. What restrictions, if any, on becoming a memberQ arim singers, the 4. �odu do f our peras and Certs. ega�l sOPAus of organization: [X ] Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ using Atascadero Lake Pavillion in a 6. ��eFW i6d of disbursement: [ ] Annually, on • [ ] Semi-annual [ ] Quarterly [ Monthly 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will; be provided? (Attach additional sheets. ) see attached 9. Describe how the community will benefit from the City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. see attached 10. I certify that the information supplied is current, complete and accurate. Authorized Signature isle F@=en_M. i,le May 4, 1994 Print Name Date FY: CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ -n- Membership Dues -n- Donations (inclds:individuals, corporations & foundations) 20.500 Fund Raisers 19OGG Interest Earnings Government Support Federal -0- State 2,500 County 1,000 CITY OF ATASCADERO in kind donation Other Cities 2,000 -Other Government -0- All other Revenues *box office from operas and concerts 23,290 TOTAL REVENUES $ 68.,340 Expenses Personnel Cost4inclds guest artists, chorus, orch-$_2Q,,385 _ estra players, local singers) Operating Costs (includs theatre rent, production -19,170 costs and promotional expenses One-Time Equipment Purchases Other Expenses (explain)(overhead & fundraising 28,785 expenses) TOTAL EXPENSES $, 68,340 ENDING-YEAR BALANCE $ -0- A:APPLICATION I • L— JOSEPH R. KUNTZE, M.D. May 5, 1994 . Mr. Russ Scotten Interim Finance Director City Administration Building 6500 Palma Avenue Atascadero, CA 93422 Dear Mr. Scotten: As a resident of Atascadero and a Board member of Pacific Repertory Opera, I would like to add my request for the City of Atascadero's support for this very worthy • organization. As the Central Coast's own opera company, PRO provides an important asset to our community. This year will mark the first Atascadero Lake Pavilion concert offered by PRO. We hope that this attractive venue and the unique and high artistic level of the performance will attract large numbers of Atascadero and North county residents. Your city's support in underwriting any expense involved in the rental of the Pavilion will be most helpful. We look forward to listing the City of Atascadero's support in our promotional efforts for this event. Thank you for your consideration and we look forward to hearing from you after the Council has reviewed and made its final determination. Sincerely, Joseph R. Kuntze, M.D. • cc: Mayor of City of Atascadero City Council members 225 N. Santa Rosa Street San Luis Obispo, California 93405 (805) 541-1111 AGENCY DESCRIPTION 1. Pacific Repertory Opera (PRO) is the Central Coast's own .opera company! We are a non-profit arts organization in our eighth season working hard to enrich the cultural life of this area. We just completed an extremely successful production of Menotti'sThe Consul at the Cal Poly Theatre and will be doing our next production on June 3 and 4, 1994, this time at Cuesta College Auditorium, when we present Verdi's popular opera, La Traviata. We are proud of the fact the PRO's efforts are consistently int;reasing in artistic excellence as evidenced by the recent 3+ rating received from the California Arts Council, ranking PRO above many other California opera companies of similar or even larger budget size. This year we are adding a Sunday concert at the Atascadero''Lake Pavilion on September 18th. We ask that your city make an in-kind donation of any expenses involved with this performance, as we are eager to reach your Nor6l County audience and would appreciate your financial support. 8. In requesting only the in-kind donation of the Lake Pavilion expenses from the City of Atascadero we are hoping for a show of support from your City. You will be joining San Luis Obispo, Grover Beach and the County of San Luis Obispo, as well as the California Arts Council, in endorsing our efforts to bring opera tothis area. 9. Atascadero people are coming to the opera in ever greater numbers. Both last year's and this year's upcoming La Traviata student matinees have had many area school children involved. If funding is cut or not provided PRO will still continue to offerthe highest quality opera productions and concerts possible. Many of us at PRO are eager to reach out to your community with performances, but financial considerations have to be considered. We hope that our modest appeal will be possible and look forward to adding the City of Atascadero to our list of supporters. 9/30/93 INCOME PRO BUDGET 1994 [UNEARNED INCOME] �00 Individual Contributions 14 ,000.00 601 Corporate Donations 3,000.00 602 Guild Contributions 2,000.00 603 Foundation Grants 1,500.00 604 City Grants 2,000.00 605 CAC Grant 2,500.00 606 County of SLO Grant 1,000.00 607 Interest 50.00 608 Endowment Interest 0.00 609 Credit Card Service Chg 300.00 619 Miscellaneous 0.00 ------------ [TOTAL UNEARNED INCOME] 26,350.00 [EARNED INCOME] 62X BOX OFFICE 620 The Consul 8,300.00 621 La Traviata 9,000.00 17,300.00 ------------ 63X PROGRAMS ADS 630 Program Ads 3 ,000.00 ,3,000.00 ------------ 64X CONCESSIONS 641 Videos-The Consul 250.00 2 Videos-La Traviata 250.00 X643 Photos-The Consul 60.00 644 Photos-La Traviata 60.00 620.00 ------------ 65X MUSICAL FUNDRAISING EVENTS 650 Three Tenors 2,500.00 651 Operetta 2,500.00 652 Opera Pops at the Mission 3 ,000.00 P,000.00 ------------ 66X OTHER FUNDRAISING EVENTS 660 Cafe Roma Dinner/Auction 6,000.00 661 Event #2 2,000.00 662 Event #3 1,000.00 663 Event #4 1,000.00 664 Event #5 1,000.00 11,000.00 ------------ 67X TRAVEL PROGRAM 671 Sarasota 16,000.00 10,000.00 ------------ 699 Unbudgeted Income 0.00 0.00 ------------------------ [TOTAL EARNED INCOME] 55,920.00 TOTAL INCOME 82, 270.00 EXPENSES PRO BUDGET 1994 • [PRODUCTION EXPENSES] 8XX ARTISTIC PERSONNEL 800 Principal Singers-The Consul 3,600.00 801 Principal Singers-La Traviata 2,150.00 802 Orchestra-The Consul 5,635.00 803 Conductor-The Consul 1,200.00 804 Director-The Consul 1,000.00 805 Director-La Traviata 1,000.00 806 Accompanists-The Consul 700.00 807 Accompanists-La Traviata 800.00 ------------ 16,085.00 81X PRODUCTION PERSONNEL 810 Production Manager-The Consul _ 1,000.00 811 Production Manager-La Traviata 1,000.00 812 Costume Coordinator-The Consul 800.00 813 Costume Coordinator-La Traviata 900.00 814 Stagehands/etc-The Consul 300.00 815 Stagehands/etc-La Traviata 300.00 ------------ 4,300.00 82X PRODUCTION RENT 820 Theatre-The Consul 5,000.00 • 821 Theatre-La Traviata 3,000.00 822 Rehearsal Space-The Consul 350.00 823 Rehearsal Space-La Traviata 350.00 ------------ 8,700.00 83X-84X OTHER PRODUCTION COSTS 830 Sets-The Consul 800.00 831 Sets-La Traviata 1,200.00 832 Costumes-The Consul 600.00 833 Costumes-La Traviata 1,200.00 834 Music-The Consul 750.00 835 Music-La Traviata 0.00 836 Videotaping-The Consul 250.00 837 Videotaping-La Traviata 250.00 838 Photos-The Consul 60.00 839 Photos-La Traviata 60.00 840 Promotion-The Consul 900.00 841 Promotion-La Traviata 900.00 842 Program-The Consul 900.00 843 Program-La Traviata 900.00 844 Storage 1,700.00 845 Informance 0.00 ------------ 10,470.00 • 849 Unbudg eted Production Expense 0. 00 [TOTAL PRODUCTION EXPENSES] 39,555.00 EXPENSES (CONTD) PRO BUDGET 1994 [NON PRODUCTION EXPENSE] 85X FUNDRAISING EXPENSES 50 Three Tenors 851 Operetta 550.00 852 Opera Pops at the Mission 550.00 900.00 853 Cafe Roma Dinner/Auction 2000.00 854 Event #2 ' 855 Event #3 200.00 856 Event #4 200.00 857 Event #5 200.00 200.00 ------------ 4,800.00 86X TRAVEL PROGRAM EXPENSE 860 Sarasota 13,700.00 87X SALARIES 13,700.00 870 Administrator 8,840.00 871 General Director Honorarium 4,000.00 ------------ 12,840.00 88X-89X ADMINISTRATION/OVERHEAD 880 Liability Insurance 881 Generic Promotion 1,500.00 0884 2 Postage 1,500.00 3 Office Supplies/Misc 1,000.00 Office Rent 1,800.00 885 FICA 1,896.00 886Worker's Compensation 677.00 887 Telephone 215.00 888 Bank Fees 900.00 889 Credit Card Fees 100.00 890 FUTA 350.00 891 Taxes 237.00 899 Unbudgeted Expense 50.00 999 Depreciation Expense 500.00 p 420.84 ------------ 11,145.84 [TOTAL NON PRODUCTION EXPENSES] 42,485.84 TOTAL EXPENSE 82,040.84 SURPLUS/(DEFICIT) 229.16 FY: 1994_95 CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: Retired And Senior Volunteer Program Address: 660 Pismo Street, San Luis Obispn. CA 934nl Contact: Carol Conway, Director Phone: 544-8740 1. On a single sheet, please describe your Agency, including a brief history and purpose of the organization, and your current goals and accomplishments. 2. Number of members 950 �l its 3. What restrictions, if any, on becoming a member*. Must be 55 years of age or better - changed from age 60 this year; 4. Legal status of organization: [ X] Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ SSO.On 6. Preferred method of disbursement: [X ] Annually, :on • [ ] Semi-annual [ ] Quarterly [ ] Monthly 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) 9. Describe how the community will benefit from the City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) 10. I certif h the information supplied is current, complete a acc, to Project Direct r or ized Signature Title Carol Conway 4/28/94 Print Name Date FY: CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ Membership Dues Donations Fund Raisers Interest Earnings Government Support Federal State County CITY OF ATASCADERO • Other Cities -Other Government All other Revenues TOTAL REVENUES $ Expenses Personnel Costs $ Operating Costs One-Time Equipment Purchases Other Expenses (explain) TOTAL EXPENSES $ ENDING-YEAR BALANCE $ A:APPLICATION AD CARE ASSOCIATION, INC. ATTACHMENT A • RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) COMMUNITY AGENCY FUNDING REQUEST'„„ Since April 1, 1992, RSVP has been sponsored by AD Care Association, Inc. Ad Care is a private, non-profit agency founded in 1985 to offer support for persons with:Alzheimer' s Disease and related disorders. Today, AD Care is ' a multi- purpose agency committed to helping senior citizens maintain their independence and achieve their maximum potential through adult day programs, educational programs, ' :;in-home friendly visiting programs, and senior volunteer programs. The Retired And Senior Volunteer Program of San Lois Obispo is part of a national program and has been in the county for 21 years. The program provides senior volunteers 55 years and older the opportunity to share their knowledge, experience and free time in various non-profit organizations* public agencies and institutions. RSVP is federally funded by the Corporation for National and Community Service (formerly "ACTION") , which can provide as much as 70% of the money to operate the program. ;The remainder, at least 30% of the funds, must be obtained from local sources. These funds, requested from the City of • Atascadero, will assist the RSVP to meet the local match and to provide the same level of service this next year. RSVP volunteers provided over 179,000 hours of service throughout the county last year, while providing volunteers with at least 160 sites in which to volunteer. The Community of Atascadero will benefit from this contribution in two ways: individually, by the RSVP helping persons find the volunteer opportunity that fits their particular need; and, secondly, by helping community agencies find volunteers who are responsible and capable of filling their needs. Atascadero volunteers contributed 18,089 hours in 1993/94. 5,770 of these hours were contributed by volunteers at the Atascadero Police Department and 2,543 through the Hagen Senior Center (distributing meals, etc. ) . The additional 9,776 hours were contributed in various other agencies. A Station List is enclosed. A Station List and Local Brochure are enclosed. NORTH COUNTY RSVP STATIONS • TO VOLUNTEER, CALL RSVP 544-8740 Ad Care Association (Adult Social Day Care) Alcohol Services/North County Connection Santa Margarita Senior Center Atascadero, City of Atascadero Historical Society Senior Nutrition Sites: Atascadero Police Department Atascadero Atascadero Senior Crafts Group Cambria Atascadero State Hospital Paso Robles Atascadero Unified Schools : Santa Margarita Atascadero High School Library San Miguel Lewis Avenue School Senior Peer Counseling R. 0. P. Regional Occupational Program SLO County Department of Social Services Santa Rosa Elementary SLO County Sheriff's Department Boys & Girls Club of North SLO County State of California Fire Dept., Camp Roberts California State Department of Forestry Templeton Unified School District Cambria Anonymous Neighbors Twin Cities Convalescent Center Meals On Wheels/Cambria Voices For Children (Court Advocates) Cambria Grammar School Zoological Society/Charles Paddock Zoo Caring Callers Country Care Convalescent Hospital El Paso De Robles School EOC Head Start Program 4-H Program Food Bank Coalition of SLO Co. Hagan Senior Center, Atascadero • Hearst Castle Hospice Literacy Council Little Lambs Preschool/Atascadero Loaves and Fishes/Paso Robles Long-Term Care Ombudsman Program NCI Affiliates, Inc. North County Humane Society North County Women's Resource Center Paso Robles Chamber of Commerce Paso Robles City Library Paso Robles Convalescent Center Paso Robles Department of Community Services Paso Robles Senior Center Parks & Recreation City Manager's Office Paso Robles Dept. of Community Development Paso Robles Police Department Paso Robles Public Schools: Flamson Elementary Georgia Brown Elementary Marie Bauer Paso Robles High School Winifred Pifer School RSVP Community Services (Mise.) Salvation Army-Atascadero • San Miguel Senior Center A B 1 ACCOUNT DESCRIPTION C ---------�-..-..-. SLO 94/95 Personnel _- 3 Executive Director (DT) 4 Project Director --- �_-'_-- -" -- 0 5 Area Coordinator 21,840 6 Secretary/Part Time m - 11,648 7 Adm./Accounting 7,280 8 Payroll Taxes (7.65 & 3.8) mm� - - 539 9 Benefits (W/C) 2.6 & 1) 3,978 10951 Total Personnel 11 $46,236'' 12 Travel & Training 13 Staff Travel 14 Staff Training1530C1 Total Travel/Training 16 $300 17 Equipment 18 Expendable 19 Non-Expendable 0 100 20 Total Equipment 21 $100 22 Other Costs 23 Equipment Rental 24 Building Space 80 25 Telephone 3,700 26 Office Supplies 2,300' Postage 700' Repairs & Maintenance 2,200 29 Printing 150 30 Utilities 2,726 31 Memberships/Subscriptions 400 32 Audit Fees 33 Advertising 1,5322 34 Insurance - 0 - 35 Legal 347 36 _. -_ _ _ 0 Total Other Costs 37 $14,135 38 TOTAL VOLUNTEER SUPPORT 39 $60,771 40 Volunteer Expenditures 41 Insurance -_ _... _. __.........----.--- ._ 2,310 42 Travel _. ..m. -- 43 Recognition 9,835 _._ _.._..._ ._. -.-.._------------------------------- __ _ _ I 3,100 44 Total Volunteer Expenditures _.-----------_- g ............................ 45 $15,245 .._._..._......-.._...........-.... -.....................----_------._..._..._..._..__ -------. $76,01.6� 46 TOTAL CASH EXPENDITURES - _ _... ._........._...................... . _.__ 48 Total In-Kind ` $9,230 E . -...-......... € ..................__.......__---........-------- ......-L.....�.�_�... $85,246.00 " }'... ...............-..:...... ._ TOTAL BUDGET EXPENSE r 51 5 2 _..........._......... _...........,.............. ... --..........-.._._......_..._...._. . A 53REVENUES B C - 54 55 Cash Revenues 56 _ 7 Action Funds 8 County of SLO _ 59,070 59 United Way 8,000 60 Cities' Contributions: :3,000 61 SLO 62 Morro Bay 600: 63 Paso Robles S00',� 64 Atascadero 500 65 Misc. Contributions: 250 66 Private Donations 67 Fundraisers 600 68 3,496 69 TOTAL CASH REVENUE 70 $76,016 71 In-Kind Revenue �� 72 $9,230 73 TOTAL BUDGET REVENUE 74 $85,246 75 76 77 �... 78 81 82 83 84 85 FY: 94/95 CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: San Luis Obispo County VCB Address: 1041 Chorro St. , San Luis Obispo, CA 93401 Contact: Jonni Eylar Phone: 541-8000 1. On a single sheet, please describe your Agency, Including a brief history and purpose of the organization, and your current goals and accomplishments. 2. Number of members 325± 3. What restrictions, if any, on becoming a member. '' must have business license 4. Legal status of organization: (XX] Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ 4, 100 6. Preferred method of disbursement: [XX] Annually, on July 1 , 1994 • [ ] Semi-annual [ ] Quarterly [ ] Monthly 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will: be provided? (Attach additional sheets. ) see attached 9. Describe how the community will benefit from the': City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) see attached 16. I c y�'that the information supplied is current, cc:cplete and 'c to. 6�� Executive Director Au tii orize ign ure Title GJonni S E lar May 6, 1994 rint Name Date FY: 94/95 CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ 0 Membership Dues 68, 000 Donations 0 Fund Raisers 0 Interest Earnings 1 , 000 Government Support Federal 0 State 0 County 75,000 CITY OF ATASCADERO 4, 100 • Other Cities 97, 550 Other Government 0 All other Revenues 6, 000 TOTAL REVENUES $251 , 650 Expenses Personnel Costs $ 97, 934 Operating Costs 53, 017 One-Time Equipment Purchases 0 Other Expenses (explain) 100, 699 Marketing & promotion TOTAL EXPENSES $ 251 , 650 ENDING-YEAR BALANCE $ 0 A:APPLI.CATION • San Luis Obispo County Visitors v Conference Bureau March 23, 1994 The Honorable Robert Nimmo City of Atascadero 6500 Palma Ave. Atascadero, CA 93422 Dear Mr. Mayor: For the funding cycle 1994/95 fiscal year,the San Luis Obispo County Visitors & Conference Bureau (VCB) is requesting $4,100 (3.5% of the TOT collected in 1992/93) for tourism promotion. The VCB has historically requested funds based on a percentage of the TOT collected two years prior to the year being funded. If the total collections decrease from year to year, so does the VCB's request. By the same token, if the amount increases, the VCB should be able to take advantage of the prosperity in which it has assisted in generating. With a total amount budget of$280,000, the VCB was able to increase newspaper and magazine advertising significantly over the previous year, produce 40,000 brochures, a full- color film services directory, hosted several groups from Germany, Brazil, Japan, France, and Quebec. In addition, we have received thousands of dollars worth of publicity about our area and many filming projects In light of California's propensity for natural and man-made disasters, all of which affect our tourism levels in this county, we need to augment our programs. Tourism has the ability to generate revenues for any financially strapped municipality, but only if it has the appropriate tools with which to work. The VCB has shown a significant return on the investment in tourism promotion every year since we began, and we would like to continue that trend in 1994/95 and beyond. S ncerely, Jon i S. Ey r tExe tive Director • ' uss Scotten 10-}1 Chorro Strut. Suite E. San Luis Obkslo. Cnlifomia 93-01 (805) 541-8000 FM (805) 513-91')8 • SAN LUIS OBISPO COUNTY VISITORS & CONFERENCE BUREAU SCOPE OF SERVICES: The VCB's activities will include, but not be limited to, the following: newspaper, magazine and direct mail advertising, participation at travel trade',, shows and missions, brochure and other publications development, solicit- ation of groups and conference business, assistance with confer- ence planners, media relations, film .production'' companies, act as liaison with the State Office of Tourism and Film Commission, and other activities which would reasonably be part of a tourism promotion. COMMUNITY BENEFIT: Atascadero has been funding the VCB since the organization began in July, 1986. Promotion of the area has been a major factor in the increases since that time. The tran- sient occupancy tax is one of the few ways in which a city re- ceives income; without which roads may not be improved or police and fire protection may be decreased. By funding an organization that increases the amount of revenue, the City is securing its future. If funding from Atascadero for the VCB did not occur, two things could happen. One, the VCB's already small budget would be even smaller and important programs that contribute to a healthy economy would have to be deleted. Two, Atascadero would not be included in the promotional programs of the VCB which may have a negative impact on the amount of TOT revenues the City collects. The VCB is a countywide organization, designed to promote the entire county as a tourism destination. By doing so, businesses as well as individual residents benefit by the Increase in the amount of visitors spending money in our facilities. By funding the -VCB, Atascadero is showing its support of an organization that is contributing to the overall health of the economy and quality of life in this county. • San Luis Obispo County Visitors & Conference Bureau Tourism Promotion Proposal Scope of Services The San Luis Obispo County Visitors & Conference Bureau (VCB) plans and executes a complete marketing g plan which includes advertising and promotions, participation at travel trade shows, brochure development and distribution Publicit 'e assistance with group and conference planners, market research, and film production development. Advertising: The VCB's advertising campaign consists of both bladk and white and full color ads which run in major general interest and/or travel oriented magazines in California. In addition, the VCB advertises in newspapers in our major markets as well as specific tour and travel publications. Trade Shows: The VCB attends trade shows targeted to travel agents, tour operators, corporate and association meeting planners, and general consumers. The VCB will continue its membership with the Central Coast Tourism Council, our regional marketing group, which further augments our trade show schedule. Film Development: The VCB established the San Luis Obispo County Film Commission in 1987 as a division of the Bureau. It's task is to promote this area as a location for feature motion pictures, television, and commercial production. Familiarization tours are conducted with location managers and photographs are taken and sent upon request to production houses. The Film Commission'works closely with the California Film Commission on the development of a unified permit process, education on duties of police and fire departments, as well as referrals from production companies. Brochure: The VCB produces three brochures, a full color "jewel of the California Central Coast", a travel planning guide, and a food and wine tour called the "Bounty of the County". Distribution of these brochures is at all trade shows and to all ad respondents. Publicity: Monthly newsletters are produced and sent to businesses throughout the county describing the activities of the VCB and other pertinent travels industry news. Press releases and press kits are produced and sent to travel writers in our markets as well as to local and regional editors. Familiarization tours for travel writers are conducted as they are requested either as a group or for individuals; 10-11 Chorro Street, Suite E, San Luis Obispo. Calitornm 93401 (805) 541-8000 FAX (805) 513-9498 Group Business: The VCB's focus has been in the solicitation of corporate and association business as well as motorcoach tour business. In addition to group sales, VCB conference services range from site selection to activity referralls. Promotions: The VCB conducts familiarization tours with travel agents, tour operators, film producers, and travel writers. Promotional events also include monthly employee recognition awards and some special activity events. Market Research: The VCB continually requests information regarding occupancy rates, origin of visitors, and group business from its members. The data that is received provides the VCB with valuable information about our visitors. The California Office of Tourism provides us with the economic impact of tourism on a county and state wide level. • San Luis Obispo County Visitors & Conference Bureau Proposed 1994/95 Budget 1993194 Income 1990/91 1991/92 1992/93 1993/94 Actual* 1994/95 Government 160,770 166,515 191,025 187,600 193,160 176,650 Memberships 52,630 51,775 50,000 50,000 73,000 68,000 Year-End Cash 8,000 13,777 0 0 19,438 0 Special Programs 11,900 9,997 8,000 8,000 9,3Q0 7 000 Total 233,300 242,064 249,025 245,600 294,898 251,650 1993194 Expenses 1990/91 1991/92 1992/93 1993/94 Actual 1994/95 Advertising& Promotion Mag Space Charges $27,895 $23,691 $24,000 $24,000 $18,1155 $18,155 Newspaper Space Charges 6,883 8,557 12,000 12,000 23,193 23,123 Ad Production 1,000 1,000 1,000 1,000 1,Oa0 1,000 Publicity 4,500 12,025 12,000 8,000 3,700 3,700 Direct Mail/Film Commission 2,600 4,000 6,000 6,000 8,000 5,000 Ad Response"* 9,303 9,600 10,000 10,000 8,540 8,540 Special Promotions 0 0 0 0 9,275 9 275 Subtotal $52,181 58,873 $65,000 $61,000 $71,7:93 $68,793 Brochures *Brochure Printing $16,700 $14,185 $15,000 $15,000 $15,200 $15,200 Brochure Distrib. 5,000 0 0 0 3,800 3,800 Brochure Production 2,000 5,000 5,000 5,000 3,OQP 3,000 Subtotal $23,700 $19,185 $20,000 20,000 22,000 $22,000 Trade Shows Trade Show Registration $11,081 $9,345 $9,500 $9,500 $9,823 $9,823 Trade Show Travel 9,250 6,500 6,500 6,500 6,5010 6,500 Assoc. Membership Dues 4,838 3,400 3,400 3,400 4,1010 4,100 Subtotal $25,169 $19,245 $19,400 19,400 $20,423 $20,423 Total Promotion Budget $101,050 $97,303 $104,400 $100,400 $114,216 $111,216 (previous year comparison) -3.71% 7.29% -3.83% 13.76% -2.63% Total Budget $233,300 $242,064 $249,025 $245,600 $278,908 $251,650 (previous year comparison) 3.76% 2.88% -1.38% 13.56% -9.77% *Estimated as of March 31, 1994 **Ad response includes portion of contract labor total and payroll taxes. This budget does'not reflect labor costs involved in implementing these programs. San Luis Obispo County Visitors & Conference Bureau 0 1994/95 PROMOTIONAL BUDGET Budget Budget Budget Budget 1991/92 1992/93 1993/94 1994/05 Advertising/Promotion Magazine Placements $23,691 $17,386 $18,155 $18,155 Newspaper Placements 8,557 9,212 23,123 23,123 Advertising Production 1,000 1,000 1,000 1,000 Publicity/Public Relations 12,025 7,500 3,700 3,700 Ad Response 9,600 8,182 8,540 8,540 Radio Promotion 0 0 2,500 2,500 Subtotal $54,873 $43,280 $57,018 $57,048 Brochures Printing/TPGuide 14,185 16,300 15,200 15,200 Printing/BofC 3,500 3,800 3,800 Brochure Production. 5,000 3,000 3,000 3,000 Subtotal $19,185 $22,800 $22,000 $22,000 Trade Shows Registration 9,345 8,899 9,823 9,823 Travel 6,500 9,000 6,500 6,500 Association Memberships 3,400 3,400 4,100 4,100 Subtotal $19,245 $21,299 $20,423 $20,4P3 Commission rvices Directory 0 0 5,000 3,000 Advertising/Direct Mail 4,000 7,000 3,500 0 Trade Show 0 2,000 2,000 2,000 Subtotal $4,000 $9,000 $10,500 $5,000 Special Promotions Familiarization Tours 400 500 800 800 Video Reproduction 1,000 300 175 1$5 Mkt Research Projects 0 300 300 300 Direct Mail Services 1,200 2,500 2,000 2,000 Annual Assoc. Mtgs 5,600 3,485 3,500 3,500 $8,200 $7,085 $6,775 $6,7r5 Total Promotional Budget $105,503 $103,464 $116,716 $111,216 Percent Change -1.93% 12.81% -4.71% Percent of Total Budget 42.23% 41.85% 44.19% Total Budget $242,064 $245,018 $278,908 $251,6$0 CITY OF ATASCADERO FY: , 94/95_ COMMUNITY AGENCY FUNDING REQUEST Agency Name: San Luis Obsipo County Visitors & Conference Bureau Address: 1041 Chorro Street Contact: Jonni Eylar Phone: 541-8000 1. On a single sheet, please describe your Agency, including a brief history and purpose of the organization, ';and your current goals and accomplishments. 2. Number of members 325+ 3. What restrictions, if any, on becoming a member. must have business license 4. Legal status of organization: [X4 Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ 1 ,000 6. Preferred method of disbursement: [XJj Annually,, on July 1 , 1994 [ ] Semi-annual [ ] Quarterly [ ] Monthly 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) see attached 9. Describe how the community will benefit from the City's contribution? What consequences will occur if '';funding is not provided, or only a portion is approved? (Attach additional sheets. ) see attached 10. I ce ti that the information supplied is current, complete and ac rate li Executive Director aon ized Si n ture Title E lar May 6, 199:4 Name Date FY: ' 94/95 CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ 0 Membership Dues 0 Donations _ 0 Fund Raisers 0 Interest Earnings 0 Government Support Federal 0 State 0 County $5, 000 CITY OF ATASCADERO 1 , 000 Other Cities 17, 000 Other Government 0 All other Revenues _2, nnn TOTAL REVENUES $25, 000 Expenses Personnel Costs $ 0 Operating Costs 0 One-Time Equipment Purchases 0 Other Expenses (explain) 25, 000 visitor survey and analysis TOTAL EXPENSES $25{ 000 ENDING-YEAR BALANCE $ 0 San Luis Obispo County Y Visitors v Conference Bureau May 6, 1994 Mr. Russ Scotten Interim Finance Director City of Atascadero 6500 Palma Ave. Atascadero, CA 93422 Dear Russ: Recently, the San Luis Obispo County Visitors & Conference Bureau requested funds from the CDBG grant monies for the purpose of executing a tourism development plan for the county. Unfortunately, our attempt to secure some of these funds to ensure tourism jobs was unsuccessful. However, the need for this plan still exists. After reviewing with our committee the most critical elements required to get this plan under way, the proposal has been restructured to begin with a pilot program this first year. Our committee, made up of representatives from the hospitality industry, Cal Poly, the Arts, Environmental, and City of San Luis Obispo staff, has determined that the first phase of the development plan should be an extensive visitor surveys conducted by a professional firm. It must accurately ascertain the needs and desires of our visitors and analyze potential areas of interest for future development. The second phase of the plan will involve extensive input from community focus groups (including planning departments and elected officials) regarding the findings from phase one and how the results can fit with our ideas and concepts of: our treasured quality of life. The third phase will put all of the information together kin a document that will be given to all of the elected officials for their adoption. This third step will be critical to how decisions in the future will be made on tourism development projects. This development plan, when completed, will chart the path to the future health and vitality of our number one industry. If we do not keep pace with our competitors in the industry, we are at risk of losing tourism market share This will not only result in a loss of revenues to the county, but jobs as well. But we need to determine what kind of tourism this county wants, what will our resources support, what kindof development should take place and where, and what will the market support. More importantly, we need to determine what we are lacking that will keep a visitor here longer than just a day. l0`}1 Chorro Street, Suite L. Son Luis Obispo. Colifornio 93-+01 (805) 541-8000 FAX (805) 543-N98 Our revised proposal for this special project will require approximately $25,000 of which we are requesting $1,000 from Atascadero. The information collected from this study will be available for the city's use and will enable us to determine the',^best fit for the city in the overall scheme of tourism in this county. hope the City of Atascadero also recognizes the need for this development plan and will be able to participate in this effort. Sipcerely, Jonni S. Eylar Executive Dire FY: 1994-95 CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name• SAN LUIS OBISPO COUNTY YOUTH SYMPHONY Address: BOX 430, SAN LUIS OBISPO 93406 Contact: THOMAS WALTERS Phone: 546-$742 1. On a single sheet, please describe your Agency, including a brief history and purpose of the organization, and your current goals and accomplishments. 2. Number of members 65 3. What restrictions, if any, on becoming a member. The only limitations pertain to musical experience/capability. We try to provi Jescholarships to families who can not afford the minimum tuition fee. 4. Legal status of organization: [X] Non-Profit Corporation [ ) Other (explain) 5. Amount Requested $ 2,000.00 6. Preferred method of disbursement: [ ] Annually, on [ x] Semi-annual [ ] Quarterly [ J Monthly 7. Please complete the attached Budget Form. 8. How will the money be spent? What services will' be provided? (Attach additional sheets. ) 9 . Describe how the community will benefit from the' City's contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) 1L. I cert .fy that the information suDDlied is current, complete and accurate. Auth rized Signature Title - Print Name Date FY: 1994-95 i CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ 200.00 Membership Dues (Tuition) 9500.00 Donations 13:,500.00 Fund Raisers 6000.00 Interest Earnings 0 Government Support Federal 0 State 0 County 0 CITY OF ATASCADERO 2000,.00 • Other Cities (SLO) 2000.00 Other Government 0 All other Revenues 0 TOTAL REVENUES $ 32,200-00 Expenses_ Personnel Costs $ 22,200.00 Operating Costs One-Time Equipment Purchases Other Expenses (explain) TOTAL EXPENSES $ 31 ,800.00 ENDING-YEAR BALANCE $ 400.00 A:APPLICATION N LUIS OBISPO COUNTY YOUTH SYMPHONY POST OFFICE BOX 430 SAN LUIS OBISPO, CALIFORNIA 93406 805 - 54 MUSIC CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST ITEM #1 - The San Luis Obispo County Youth Symphony has existed for 28 years in the county. It is the only opportunity for young musicians to receive orchestral experience in the area. Currently over a quarter of our membership reside from or near the community of Atascadero. We have expanded the membership over 40% in 1993-94 and intend to continue expanding this service to youth throughout the county. We offer scholar- ship funds to any youth who can not afford the minimum tuition and try to make this experience available to as+ many youth as possible. (For more informa "ion about our services, see the attached brochure). Our pursuit of grant funding from the City of Atascadero is to help with our efforts 'to expand. ITEM #8 - The money received from the City of Atascadero ;will be used to offset operating expenses, the majority of which include salaries for coaches and conductors. These funds help offset the cost of concerts, one of which we intend to hold in the community of Atascadero during this fiscal year. By being able to cover our operating expenses effectively, we are able, to free up additional funds for scholarships and financial aid to help more youth participate in the program. Without'; grant funding our ability to cover the expected expenses would be limited. ITEM #9 - The community of Atascadero would benefit in various ways. As mentioned earlier, many of our members are from Atascadero. These youth, some of whom are on scholarships, 'benefit greatly from this opportunity to develop their musical ''talent and perform with a quality orchestra, a service that is no ''longer available in county schools. The community will directly, benefit from a.; tentative performance at the Atascadero Pavilion in. December. This concert will be free to the community. Also offered to Atascadero youth involved in the Youth Symphony organization will be a Fall Music Camp held in Cambria. This is one of the new activities that we are providing as part of our expansion. FY: 24/95 CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: SPninr an TiiiS ( hi Address: 710 Fiero Lane , #14 , San Luis Obispo , CA 93401 Contact: Martha Nichols Phone: 805-541-3312 1. On a single sheet, please describe your Agency, ',including a brief history and purpose of the organization, and your current goals and accomplishments. 2. Number of members 1250, 250 in Atascadero 3. What restrictions, if any, on becoming a member.'; must he hn Nears oldno ntbpr , rPatrir�tinnc fir l�ining Rnnm- MilAt hp homPhn„n(i and unable to prepare or receive nutritious meals for the Home ' Delivered Meal Program, 4. Legal status of organization: [x ] Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $1,Q®.0 6 . Preferred method of disbursement: [ x] Annually, nn -July 15 . 1994 [ ] Semi-annual [ ] Quarterly [ ] Monthly 7 . Please complete the attached Budget Form. 8. How will the money be spent? What services will' be provided? (Attach additional sheets. ) 9 . Describe how the community will benefit from the City' s contribution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) 10. I certify that the information supplied is current; complete and accurate. Executive Di ctor Aut orizedSignature Title Mar ha N' hol Mayes_, 1994: Print Name Date FY: 9A195 CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ 0 i4erftbership one Inkind, Volunteer Hours 1111000 Donations 154 . 565 Fund Raisers 6.000 Interest Earnings 100 Government Support Federal 330,;268 State County q '000 CITY OF ATASCADERO 2 , 500 Other Cities 3, 500 .Other Government 95 ,857 All other Revenues United Way, Local Civic Clubs 270299 Heritage Walk, Ad-Care Meals TOTAL REVENUES $ 79 , 589 Expenses Personnel Costs $ 278,460 Operating Costs 146, 789 One-Time Equipment Purchases 3' g40 Other Expenses (explain) Inkind i u ,nnn Volunteer Hours TOTAL EXPENSES $ 7399589 ENDING-YEAR BALANCE $ 0 A:APPLICATION Attachment #1 • City of Atascadero Community Agency Funding Request FY 1994/95 1. The Senior Nutrition Program of San Luis Obispo County has been in operation for several years and has proven its ability to serve many senior citizens in this county with nutrition intervention, socialization, and nutrition education. The program addresses problems of dietary inadequacy and social isolation among the elderly in this county. The purpose of the organization is to provide socialization and nutritional intervention to the senior citizens of this county and surrounding areas. The Senior Nutrition Program is an integral part of the community-based long term care system. The Home Delivered Meal Program assists seniors whose conditions already indicate they need chronic long term care assistance. In addition, the congregate dining program is an effective preventive program, since it serves as the first line of defense against poor health. The congregate dining clients are usually in need of some assistance, but mobile. Both groups are in need of social contact and improved nutritional intake. Research has shown that a significant proportion of America's elderly are malnourished or at risk of the health effects of poor nutrition. Older persons living alone tend to eat poorly due to problems relating to economic conditions, transportation problems, shopping inconvenience, and physiological conditions related to aging, such as weakness, chewing difficulties, digestive ailments, nutrient metabolism, etc.. • The goal of the Senior Nutrition Program is to maintain or improve the physical and social well being in older persons through appropriate nutrition services. The services provided through the Senior Nutrition Program in San Luis'Obispo County include: congregate (dining room) meal service, home delivered meal service and nutrition education service. In Fiscal Year 1994/95, the Senior Nutrition Program will provide: 1. 73,465 dining room meals to 600 senior citizens of San Luis Obispo County: a. 7,590 dining room meals to 120 senior citizens in Atascadero 2. 91,362 home delivered meals to 600 senior citizens of San Luis Obispo Co. a. 20,605 home delivered meals to 150 seniors in Atascadero In Fiscal Year 1993/94, the program has provided, year to date, in Atascadero: 5,688 dining room meals to 97 seniors 18,872 home delivered meals to 120 homebound seniors 8. The money will be spent on food, supplies, and rent accured by Senior Nutrition in providing nutritious noon meals to the senior citizens of Atascadero. :The provision of meals at the Hagan Senior Center dining room and through the delivery of meals to homebound elderly of the Atascadero community. All meals must meet 1/3 of all the nutritional requirements of persons 55+ years. Dining Room noon meal service five (5) days a week, except on major holidays. Home delivered meal service is provided to older persons who are homebound by reason of illness, disability, or are otherwise isolated. Home delivered meals are provided from the Hagan Senior Center and delivered by volunteers. Hot lunches are delivered five (5) days a week, with frozen weekend meals provided for the home- bound seniors who are found to have no other means of meal preparation available for weekend and holidays. A second home delivered meal is presently being sent to those seniors determined to be in greatest need of additional nourishment. 9. The older persons of Atascadero that utilize the Senior Nutrition Program's service benefit greatly from the added nutrition to restore health and prevent illness, and from the daily social contact the program has been designed to provide. There are no other senior citizen programs providing Dining Room meals or home delivered meal service in Atascadero, as this program provides. Both components of the Senior Nutrition Program endeavor to assist the senior citizen in independent living; provide supportive services to enhance their ability to reside in the least restrictive setting. The target population is 60 years and older and in social and/or ecomonic need. More than 50% of the clients live alone and are over 75 years of age. The home delivered meal client is frail, homebound and without regular food preparation assistance from another source and is unable to prepare meals. The ill and isolated elderly person may easily become malnourished, which can delay or terminate recovery to normal health. There is a high number of homebound seniors in the Atascadero area; an average of 64 home delivered meals are sent out each day from the Hagan Senior Center to be delivered to isolated elderly persons. Assistance from local resources better enables the Senior Nutrition Program to continue to serve ill and isolated seniors to the extent the service is needed. The last few years of funding cuts from the community funds of various cities and resources have been very limiting on the Senior Nutrition Program's ability to grow with the growing need of seniors and waiting lists for those needing home delivered meals is inevitable. As a note to the Application for Community Funds: The Senior Nutrition Program has had the benefit in Atascadero and other communities, to have numerous volunteers who assist the Senior Nutrition Program in many capacities. The most essential job the volunteers perform is the delivery of hot meals to the homebound seniors. In Atascadero, historically there has been a remarkable number of volunteer meal delivery drivers. Other jobs volunteers perform include: taking client reservations, setting tables, serving and cleaning up in the nutrition sites; serving on the Project Advisory Council for the program. Programs funded through the Older Americans Act are prohibited from requiring a contribution from clients in order to receive the service. The Senior Nutrition Program encourages participants to make a donation. The Program provides the participants a confidential opportunity to contribute towards the cost of the meal. The Project Advisory Council for the Senior Nutrition Program has established a suggested donation of $1.50 per meal. The average donation from participants is $.89. FY: CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: l- Address: c?" Contact: Phone: - r� 1. On a single sheet, please describe your Agency, including a brief history and purpose of the organization, and your current goals and accomplishments. 2. Number of members 3. What restrictions, if any, on becoming a member* _ 4. Legal status of organization: [Vf Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ (� 6. Pi erred method of disbursement: [ ] Annually, on • , Semi-annual [ ] Quarterly [ ] Monthly 7. Please complete the attached Budget Form. 8. How will the money be spent? What services wili be provided? (Attach additional sheets. ) 9. Describe how the community will benefit from the City' s contr,Lbution? What consequences will occur if funding is not provided, or only a portion is approved? (Attach additional sheets. ) 10. certify tha the information supplied is current, complete attcc t t /� ✓ Aut orized Sign ture Title Print Name Date Scuior Cit ize-ns United, lnC. of Atasrodern. Garden farms, Santa Mawrita and Templeton sons EAST M-%1 L • P 4r­RLV4- 1"9- ATASCAf1ER0. CALIFORNIA 93423 PNONF IROS! 466.4674 Nutrition 1166-231" }T M'r'fy ,er;ier r'iti7Pr?s United, Inc. was formed in AliFust 1973 and Incorporate-i in "al-ch. t ++ The rurpnse was to provide needed services to the elderly of Atascadero, ';arylen r:a; ' ani.r r arPari ta, and Templeton, an area of aprroximately 60 square miles. °'ember-:hi n is persons at Vt.00 ver ,year. TnANC r>1rrrATTOr.I 'n •tans+dry 14^t� a new van, purchased with a. 'teverre �arinr, Grant and coRTunity r1nn- � was pert into op-ration. It is a Pial-a-ride systen. A second vehicle was. r•PA(if•'t and purchased with flub funds in April 1974, T;,i r. was replaced in •Tune 107Y, �v a new station wafion through a grant from the T'rban Fass Transit Adnini tratien. 'o,r1»r of mrsenPprS per month was, arproxir°ately 1000 with 10 volunteer drivers nT�rat.in- ^n a rotating basis. Office volunteers served as dispatchers. Operat.inr e)gvr.�es ware met with passenger donations and a sut-;Id,y from San Luis Obisvo County. ''ehicles w-re stored and serviced at a local ras station. A public Mal-a-ride system was ^tarted in nrt,cber IP70 using a sTall office in the Senior Center as a dis-,tch office for this ,­r,ilre. They had only 2 small busses. . Tr 19"•1 this service was moved to the new Citv's 4r3Ti,.,istration Building. '3y June of 1952 it had enough vehicles to handle all rid-r-. I^r -•It?zens !'nited then disposed of 1 vehicle. They now provide service only t^ r;! rrr�,Indinv: unincorporated area. '�'JTRIT70''t • �t�i s pr^dram began March 1, 197`1 serving 2{ persons t'•er day, 5 days per week at. a l oeal r-_,t r`aurant. We now serve .50 persons per day at the renter plus 35-50 hone Adel i vr`red gals, delivered by voluntet-rs w us-ing their on cars. A Site "anager, assistant ?..,a •�:nnkr; are hart-time employees paid by the Federal Nutrition ^rograr. All other workers are volunteers. 30"TAL F)FRVTCFS Tr., ,Tar;!rary 19%'1 Supplemental Security Trnsurance was introduced and trained voltrnt-ern ? in filing the necee>>sar; ferns. Later this assistance was expandFd to inc•luf!e ''recti '., 1`1-0-Lvert.y Tax, and Penters A^si stance, Property Tax Tnstponement., a.nr+ _;tater and Federal Income Tax Preparation. Training, is provided by tho nr?rtzicf? :ix `-)-ard a:ln t*?e Itri. ry ices ;-cntinue t^ be added. There are 70 active volunteers ant', rrr re cc­}l ' FACI LIT TLI; ^T^ "1 taIlle, Chair and telt Cphr,n- in a corner of an cffice on 7 a.ffic Wav we rov(r'.: 'T n -•,rty, fer-er fast foori st-,,,-d on `'1 -:.ani no, 1'.ea.l "'her , h-cap}se thQ trror�rt.;• I-y nw ner, ba.cu +n ­ur first. rite. Tn the 'oust r- i�- ern ar;+r`r,ed a ver;u> irarin pi-art of ,-3,000 .ar; a down iiaymon.t e�1 n T.9.th forr-:nr t",(>n t'eine. Used as a doctor's of+•ace. Tre tct, l r1C( .'•`� :'?�10. This b;lil.di^�' i„ l...r'3tr`;. i '? a.`N^+:OWri .i!.,.'1.''.r:1r?nrn to ^( t,' :, la�`;`r_!tr.,T ,f, r��rr�a. n n.? olr o nr_ } r4 ma t� }.jr:jr`', a!! t n^-.I. Lt.h a ti_ . _ar �3 n "itT CA I?/, " ` rs`Feerow -ua a 41,)seA larch 1 1977 andc.ccupency of, the new quarters was on October 1, 1977.. s � n O_ . w and kitchen Frere added x#P,XY6 #T"i `nutrition ' 'ragrun.Many,*ombererImia e'AmpleR doriatidns #o�rd the purchase of this"7Center.rt ►peratin� expenees a Maid by,,donatinn, membership fetes, fund raising events and, from -•- zu �; ii }; ? 3x rtFr��q�Ui �t � �� r4tl thei itq ofs tBSc de�rb• M, ' o y4'6i� tea» x L ,tthITI �n1,�'cl� 4"",' '�i e � 'a'�k �..w�.r.�.r.�.. r x , x x '�^ 04 i4ri 3aene,` x �6pember, r the USiq;.4dero a hu er �f �o�nercePn. s 4,'frt a t�7i �.S' a raber,�o"fe +oaLo3sa mitteeSineei31e have _;Mea is 5alvatiourr ,4 4'4'te''Fa i e:'4#F ?«` '-, :, 7 !'" _ '- x {3•✓' h„ °h ; 4ervfce Onit. n ' 3ouh tia�r`c+n's ftesaurce tenter began operations an` . YZP3+ '. , ffice{� the'�S �r; E�nt�tr '�tr#e noKaearchitaru office of 'theiirbxn. eyr Y 4' eewrxtt�n ineec#?ngcx duos and offer altermtires and support on 3soues of� I- Fer #hAirdonationsf drrti 'bor �obar3l :and/or finsittcis3l $+ipport see affer our•gz+atefuJ b ' PPl1HICS tn' ur ►oluriteers; ot{a� local in-liv�iduals; b•,iFinesaAs, ,profFe+ssions;.clubs and ";,service organir�a tioria 8nd all vuaty State and Fel.eral-per�enn�l who:have helped 'us ` K t e -y'.. a x �: E 1 � 3k S � „� IA F - o- - he final;payment on the .Center st ade in I9B3 wi th a `6nation fram Hildla l li filer r �y' �. ;-' ° the original ouoer of the building. the �e year Or*ac�er Bank issued ra 'Quit Claic�' v a .=deed -to a 15 foot A* de x trip�'b hand adjoining the creek side:of our. property. x 2W• 't raa then^added to the -Nutrition kitch(M. Con$erting the former. pantry F . into a void.storage #�oOW'anj filargeme►nt.of the.dining area are the nuezt pro3ects. # H� +contribution of 2�,423 frftAhe r`Ate �f Kyron Edgar find ,Adelaide Ambrose Sascall eras indeed �#elcoe. r!'he nior Center.is o?m_d by ” tYe D?If praying m-sbere and is Caverned by a 15-member Board of Directors. SERVICES PROVIDED 3Y SE TIO A CPTIZENS UNITED, INC. 5905 E. Mall P.O. Boz 239 ATASCADERO, CA. 93423 Center open - 9am - 3pm, Monday thio Friday (Except Holidays) DAILY : Transportation, Unincorporated areas only - 9:30am - 2:30pm. (For appointments call day before) 466-4674. Nutrition Program: 11:30 am. make reservation day before - call 466-2317 . Home delivered meals for shut - ins call 466-2317. Consumer Information and Referral. Drop-in-Center for visiting, resting etc. WEEKLY Woodcarvers Club - Wednesday - 2pm. Art Group - Friday - 1:30M. ` Help with Insurance and other forms - Call for appointment, 466-4674. Sala MONTHLY: Craft Group - 1st and 3rd Monday, 1:30 - 4pm. MONTHLY: Board of Directors Meeting - 2nd Monday - 4pm. Legal Services - 3rd Thursday 1:30 - 3:30 by appointment only. Health Scree:dng - Call 466-4674 for more information. Hearing Tests - 3rd Wednesday - 10am - 12 noon. Potluck and Business meeting - Last Saturday of month except July, Aug., Nov. & Dec. BI* MONTILY: Hearing Aid adjustment - 3rd Thursday - by appointment. SEASONAL: Income Tax Returns - Feb. 1 thru April 15 by appointment. Renters Credit - All year. Property Tax Assistance - hay 16 - Sept. 1st by appointment. Renters Assistance Property Tag Postponement - May 16 - Dec. let by appointment. Distribution of hone gardeners surplus vegetables when available. A libr:.-I:.dU FO&I _ JUm: o -:.E 44.00 "UAUY _ CLL PLhTz Lii) MAIL 'W: SE,IOR CITIZENS UNITED, INC. P.O. BOX 239, ATASCADERO, CA. 93422 NAME PHONE NUMBER �DIir'.aS ES, payable 1st business day after Jan. 1 ° 4,00 each enclosed OTLTE DONATION a' SERVICES PROVIDED BY SENIOR CITIZENS: UNITED, INC', • 5905 EAST MALL ATASCADERO, CA. 93422' CENTER OPEN - 9:00 am - 3:00 pm Monday thru Friday (Except Holidays) DAILY: PTiJTRITION PROGRAM: 11:30 am (466-2317 for reservation; ''2 i .7`�"�ec.�i • � f� -Zl ��� •kms" �-yl a..�" �-�`-tf�e_f,�- � --4' Vic- � / AL ,G1�' ./e'er";-7 �d[.4 �!�(�t"c' �L��-�iC-•i� 1 /,�";tG.� � �"C� ;:±.7 � F � t FY: CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST Agency Name: Youth Outreach for the Performing Arts Center (YOPAC) Address: P.O. Box 1137, San Luis Obispo, CA 93406 Contact: Tisha Smith Phone: 541-5401 1. On a single sheet, please describe your Agency,',; including a brief history and purpose of the organization, and your current goals and accomplishments. participants 2. Number of �embe-r-s- approx. 6,500 3. What restrictions, if any, on becoming a member. None 4 . Legal status of organization: [X ] Non-Profit Corporation [ ] Other (explain) 5. Amount Requested $ 500.00 6. Preferred method of disbursements [X ] Annually,'; on [ ] Semi-annual [ ] Quarterly [ ] Monthly 7 . Please complete the attached Budget Form. 8. How will the money be spent? What services will be provided? (Attach additional sheets. ) 9 . Describe how the community will benefit from the City' s contribution? What consequences will occur if 'funding is not provided, or only a portion is approved? (Attach additional sheets. ) 10. I certify that the information supplied is current, complete and accurate. • Director of Educational Services Authorized Signature Tule `^ May 2, 1994 Print Name Daae FY: CITY OF ATASCADERO COMMUNITY AGENCY PROJECTED BUDGET Revenues Estimated Amounts Carry over from Prior Year (Beginning Balance) $ 3,300 Member hip Due Ticket Income 5,500 Donations and Corporate Grants 15,500 `snd Raisers 4,000 Interest Earnings 560 Government Support _ Federal 0 State 2,000 County 1,500 CITY OF ATASCADERO 500 Other Cities 4,250 Other Government 0 All other Revenues 500 TOTAL REVENUES $ 37,610 Expenses Personnel Costs $ 18,000 Operating Costs 7,300 One-Time Equipment Purchases 200 Other Expenses (explain) 11,000 Artist Fees 7,500 Transportation/Admission Assistance 2,500 TOTAL EXPENSES $ 36,500 ENDING-YEAR BALANCE $ 1,110 A:APPLICATION 1. CITY OF ATASCADERO COMMUNITY AGENCY FUNDING REQUEST WG IZATION: Youth Outreach for the Performing Arts Center (YOPAC) CT PERSON: Tisha Smith, Director of Educational Services MAILING ADDRESS: P.O. Box 1137 , SLO, CA 93406 PHONE: (805) 541-5401 NON-PROFIT ORGANIZATION ID#: 1541684 AMOUNT REQUESTED: $500 HISTORY AND PURPOSE The Foundation for the Performing Arts Center created the YOPAC program in 1991 to ensure that the young people throughout the County would be given the opportunity to actively participate in the new Performing Arts Center. The Center is due to open its doors on the Cal Poly campus in 1996. The YOPAC program is proud to serve all Kindergarten through 12th grade schools in the county as the only organization that provides both in-school and theater performing arts experiences, teacher materials, student preparation workshops, and backstage theater tours. '', Additionally the challenges of diversity and pluralism in our area are addressed by providing performances that highlight the different cultures of our world. CURRENT GOALS AND ACCOMPLISHMENTS Goals: 1. To provide kindergarten through twelfth grade students with performing arts experiences. • 2. To enrich classroom instruction with performing arts experiences. 3 . To involve students in the program that are least likely to experience the performing arts on their own. The YOPAC program is in its third year of existence and each year it has offered more events and services than the previous year because the demand has continually exceeded the supply. The YOPAC office has received numerous phone calls this year from Atascadero teachers and PTA representatives requesting YOPAC services. In the current 1993-94 season, Atascadero students have been significantly represented at both theater and in-school performances. Our records indicate that so far this year over 900 Atascadero public, private, and home school students have attended a YOPAC performance or participated in a classroom workshop. (Please see attached 1993-94 YOPAC season brochure and sample teacher evaluation forms. ) CONCLUSION The Youth Outreach for the Performing Arts Center program respectfully requests $500 from the City of Atascadero to offer Atascadero schoolchildren 'werforming arts events and experiences in its 1994-95 season. Specifically, e funds requested would be used to offset artist fees and to provide transportation and admission assistance to Atascadero students. 8. HOW WILL THE MONEY BE SPENT? $150 will be spent towards artist fees. 0 $350 will be spent to provide transportation and admission assistance to Atascadero schools on a first come, first serve basis. (Note: Information describing the financial assistance will be presented in the season brochure and schools will sign up for the assistance in the same manner in which they sign up for the performances. ) 9. HOW WILL THE COMMUNITY BENEFIT? The benefits to the community are endless when children are inspired to appreciate or become involved in the arts. Below is a partial list of benefits. 1. Performing arts evokes attention and interest, without which learning does not occur. 2. Participation in the performing arts diminishes alienation from school. 3. A performing arts experience may inspire a child's future direction. The U.S. Bureau of Labor Statistics estimates that more than 1.3 million Americans earn their living as performing or visual artists, and thae millions more are employed in other arts-related fields. 4. Individuals learn in different ways, and the performing arts has the ability to reach some students where traditional teaching methods would fail. 5. Concentration skills required in the performing arts are necessary to acquire knowledge in mathematics, science, language arts, and social studies. 6. The performing arts helps children to appreciate cultural diversity, broaden perspectives, reduce prejudices, and celebrate ethnic identity in a positive way. WHAT CONSEQUENCES WILL OCCUR IF FUNDING IS NOT PROVIDED, OR ONLY A PORTION IS APPROVED? With less or no funding from the City of Atascadero, consequentially less students will be able to participate in the YOPAC program. 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O "4 m O O >. >. m C -t to 1-4 m $4 W C r1 w t0 m b O'i b 1j 7 0 0 N 0 m m O 'o N 3 30 Op .,i 'o m 00 0m m N 041v O -P v w O 0V U qo H 3t xN 3 � N M4J9 m 4N t0 CL x N mp14O w to 14 r� ri x -.Ci 0) m N )4 )4 rl 11 m b F3 w U •V 14 r•1 m O ro m .0 b 0 H O m .-1 0 of Ci4 a s4 1 N w c'1 U v 0 to � n CL co H � rn U bo _ > oo JI a , bo .� w wQ) j %" �— ,o oall 0 44 V 0 �, of t+. � bo bo i b t 12 ok LU cu .tea �' o > ZZ az w a >• �' '� 41 .� oXi xi Y3 q� Ki o3cXio o � •� �3 .bc C a� w a o a o b 3 •o •cs ' a REPORT TO CITY COUNCIL Agenda Item: C-? CITY OF ATASCADERO E Through: Andy Takata, City Manager Meeting Dat 8/23/94 From: Brad Whitty, Finance Direct SUBJECT: Adopting FY 1994-95 Salary Schedule and P sition Authorization Resolution. I RECOMMENDATION: Approval of Resolution 71-94, estalishing the City's Salary schedule and authorized positions for FY 1994-95. BACKGROUNDIANALYSIS• Each year, Council must establish by resolution the salary schedules, including steps within each salary, and the number of authorized positions. The attached resolution acco plishes this for both permanent and temporary positions. The schedule is expected to be revised as a result of pending negotiations with Management, Mid-Management,, Confidential, SEIU and Police Department Bargaining Units. In addition, the salary schedule will be revised effective January 1, 1995 to reflect existing agreements, in which ce tain salaries change at mid-year. The salary schedules are shown as Exhibit A an Exhibit B in this staff report. I x p@p f RESOLUTION NO. 71-94 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO ESTABLISHING AUTHORIZED POSITIONS AND SALARY SCHEDULES FOR FY 1994-95 BE IT RESOLVED by the City Council of the City of Atascadero Section 1. That the number of authorized permanent positions and the associated salary ranges shall be as set forth in Exhibit A entitled "City of Atascadero Salary Schedule", made a part of this resolution by reference; Section 2. That the hourly rates for temporary employees shall be as set forth in Exhibit B entitled "Salary Schedule for Temporary/Seasonal Positions", made a part of this resolution by reference; Section 3. That the following classifications are deleted from the schedule adopted by Resolution No. 81-93: 1) Zoo Manager 2) Natural Resource Specialist 3) Personnel Coordinator Section 4. That the following classifications are added per the schedule attached as Exhibit A to this resolution: 1) General Curator 2) Equipment Operator II 3) Personnel Analyst Section 5. That the following classification is added to the schedule attached as Exhibit B to this resolution. 1) Animal Health Technician. Section 6. That changes to Exhibit A or B must be by Council resolution. Section 7. That this resolution shall be effective July 1, 1994. On motion by Councilperson , seconded by Councilperson, the foregoing resolution is hereby supplied in its entirety on the following roll call vote: AYES: NOES: ABSENT: ADOPTED: CITY OF ATASCADERO By: R. DAVID' BEWLEY, Mayor ATTEST: LEE PRICE, City Clerk APPROVED AS TO FORM: ARTHER R. MONTANDON r City Attorney EXHIBIT A RESOLUTION NO. 71-94 PAGE 1 OF 1 CITY OF ATASCADFRO SALARY SO*'-MILE F.FFECrIVF. 7/1/04 RATE. - PER FXISTiNC' MOU'S min JOB FUNDFA) UNIT CODE ion nF.SCRiPrION POS. A STEP n STEP C STFP n STEP F. STEP MONTIILY RATES EY 1100 City Manager 1.0 6397.08 6717.48 7053.77 7406.46 7776.78 +10 2111 Director of Finance 1.0 41A3.R4 4603.03 4833,18 5074.84 5328.58 S1G 2112 Director of Community Oevelopm 1.0 5263.63 5526.31 5803.15 6093.31 6397.98 MG 2110 Director of Coamiunity Services 1.0 43R3.94 4603.03 4933.18 5074.84 5328.% MG 2111 Fire Chief 1.0 5016.26 5267.07 5530.43 5306.95 6097.30 PIG 2113 Police chief 1.0 5016.26 5267.07 5530.41 5806.05 6087.30 NiG 2115 Director of Public Works 0.0 5263.63 5526,31 58n3.15 6003.11 6397.93 MM 3501 :Nccountant 0.0 2001.51 3046.58 11oR.Q1 3358.36 3526.50 �%M 3160 Admin. Analyst/Public Works I.0 2307.2R 2517.15 2643.01 2?75.16 2913.91 Mf 3110 k"istant Planner 0.0 2307.23 2517.15 264.1,01 2775.16 2913.91 MM 3210 Associate Civil Engineer 0.0 2803.95 2044.15 3091.16 3245.92 1408.22 +M 311t .associate Planner 1.0 2803.05 2044,15 3001.36 J245-Q2 3408.22 M1 2310 Battalion Chief 1.0 3535.07 3764.32 3052.53 4150.16 4357.67 %M 2790 Chief of Wastewater Operations 1.0 3097.79 3252.68 3415.32 1586.n8 3765.J0 MM 2270 City Planner 1.0 3535.17 37t1.93 3897.53 4092.41 4297.03 MM 2'70 Parke Supervisor 1.0 25RS.55 271".08 2853.97 2996.57 3146.40 41 3120 Plan Check Engineer 1.0 1455.00 3627.'5 3800.14 1gg9.5q 4100.57 W 2010 Police Lieutenant 2.0 3585.07 376x.32 3452.51 1!50.16 1.157.67 41 2520 Recreation Supervisor 2.0 2614,02 745,67 2842.95 3027.10 3173.46 Mi 3312 Senior Building Inspector 0.0 3114.Q9 3270.73 3434.27 3605.09 1786.23 `,M 2260 Senior Civil Engineer 0.0 3305.28 3470,55 3644.07 3826.23 4017.59 M1 3112 Senior Planner 1.0 3091.06 3245.61 3407.80 3578.20 3757.20 MI 2760 Street Maintenance Supervisor 1.0 2818.01 2958.01 3t06,85 3262.:0 3425.31 Mt 2970 Support Services Manager 1.0 2614.92 2745.67 2882.95 3027.10 3178.46 MM 2510 General Curator 1.0 2901.51 3046.58 1198.91 3353.86 3526.RO CE 3710 Personnel Analyst 1.0 2614.02 2745.67 2882.05 3027.10 3178.46 CE 4310 Secretary to the City Manager 1.0 2222.20 2331.31 2440.03 2572.48 2701.10 FC 2R60 Fire Captain 4.0 3007.07 3251.93 3414.52 3585.25 3764,51 FM 7511 Fire Engineer 9.0 2750.08 2RR7.5R 3031.96 3133.56 3342.74 FM "510 Fire Fighter 0.0 1500.02 2625.02 2756.27 2894.03 3038.79 GS 3310 Building Inspector 1 1.0 2231.19 2395.25 2515.46 2640.76 2772.80 GS 3311 Building Inspector f1 1.0 2534.66 2661.39 2704,16 2934,18 J080.80 GS 6510 Building Maint Specialist 0.0 2205.69 2315.08 2431."7 2553.36 2681.03 GS 3320 Engineering Technician I 0.0 1-074.54 2178.27 2287.18 2401.54 2521.62 GS 3321 Engineering Technician II 0.0 2301.57 2416.65 2537.48 2664.36 2797.58 GS 6125 Maintenance Leadworker 2.0 2145.86 2253.16 2365.32 2484.11 2608.31 GS 6120 Maintenance Worker I 3.0 1769.40 1357.37 1950.76 2048.30 2150.72 GS 6121 Maintenance Worker TI 6.0 1950.78 2048.32 2150.73 2258.27 2371.18 GS 6130 Equipment Operator fI 1.0 2048.32 2150.73 2258.27 2371.13 2480.74 GS 3330 Planning Technician 0.0 2074.54 217R•27 2237.18 2401.54 2521.62 GS c,31I WwrP Operator I 2.0 2172.56 ?281.18 305.24 2515.01 2640.76 GS 6312 WwiP Operator [1 1.0 2413.96 2534.66 2661.39 2704.46 2034.19 CS 6313 WWTP operator III 1.0 2701.01 2330.10 2981.06 1130.11 3286.62 GS 6310 WwrP Operator in Training 0.5 1055.31 2051.08 2155,71 2263.52 2376.60 CU 4110 Account Clerk I 1.0 1696.86 17R1.70 1870,TR 1064.32 2062.54 CU 4111 account Clerk II 1.0 187n,78 1064.32 2062.54 2165.66 22%3.95 CU 4311 Administrative Secretary 6.n 1064,64 2062.57 1166.n2 2271.32 2388.03 M, 1710 Itui ldina Technician 1.0 2058.34 211+1..5 2269.t1 _3R2.7R 2501.n2 CU 4113 Finance Technician 1.0 2058.34 2161.25 2260.31 23R2.7R 2501.02 CU 4510 Office :assistant I 1.5 1539.oq 1616.05 1696.35 1781.60 1870.7R CU 45tl Office Assistant 11 1.0 1696.86 1781.70 1870.78 1064.32 2062.54 CU 4512 office Assistant 111 0.0 1870.78 1964.12 2062.54 2165.66 2273.05 CU 4310 Secretary 0.0 1768.18 1856.59 1049.12 2046.39 2140.23 AS 2960 Police Sergeant 5.0 3045.67 3!97.95 3357.35 1525.75 3702.03 PD 7111 Police Officer 19.0 2500.03 2625.03 2756,28 2R04.10 3038.30 SA 312 Support Services Lead Tech 1.0 2201.27 2311.33 2426.90 2544.24 2675,65 SA 7311 Support Services Technician 7.0 2001.15 2101.21 2206.27 2316.58 2432,41 TOTAL 98.0 ��It3: IS tom_ 0001'1`3" SALARY SCHEDULE FOR TEMPORARY/SEASONAL POSITIONS Exhibit B • Resolution 1 of 1 Page 1 of 1 CLASS CODE POSITION HOURLY RAT19 A B C D E 8370 Student Intern 1 $6.00 6.30 &61 6.94 7.28 8371 Student Intern II $8.00 8.40 8.85 9.26 9.72 8372 Student Intern 111 $10.00 10.50 11.02 11.57 12.14 8410 Cashier $5.00 5.25 5.51 5.78 6.06 8450 Office Worker $5.50 5.77 6.05 6.35 6.66 8460 Office Aide $4.25 4.46 4.68 4.91 5.15 8520 Recreation Leader 1 $5.00 5.25 5.51 5.78 6.06 8521 Recreation Leader 11 $5.50 5.77 6.05 6.35 6.66 8526 Scorekeeper $5.65 5.93 6.22 6.53 6.85 8610 Service Worker $5.50 5.77 6.05 6.35 6.66 8710 Reserve Police Officer $14.42** 8750 Reserve Fire Fighter $7.00 (stills-gen alarm after first hour) $8.50 (gen alarm, 1st hour) $12.50 (drills) 9525* Lifeguard 1 $5.25 5.51 5.78 6.06 6.36 9526* Lffeguard/instructor $6.00 6.30 6.61 6.94 7.28 9527* Senior Lifeguard $6.60 &93 7.27 7.63 8.01 9530* Site Director $6.25 6.56 6.88 7.22 7.58 9540* Program Coordinator $8.88 9.32 9.78 10.26 10.77 9545 Zoo Educ. Coordinator $6.95# 9610 Animal Health Tech. $11.80 12.39 13.00 13.66 14.34 9750* Seasonal Fire Fighter $7.25 7.61 7.99 8.38 8.79 Seasonal �* 16 hrs volunteer - • ' ntee service/month thereafter - to hourly Step A Police Officer # Reimbursed In full by Zoological Society (Adopted 08/23/94) j u\ptsaiscd C 00035 3 s REPORT TO CITY COUNCIL CITY OF ATASCADERO Agenda Item: C Through: Andrew J. Takata, City Manager Meeting Date: 08/23/94 From: Henry Engen, Community Development Director 44t SUBJECT• Proposed Ad Hoc Development Review Committee j RECOMMENDATION• Following discussion of the Council ' s subcommittee' s recommenda- tion, approve the mission statement, deadline and membership of an ad hoc committee to undertake this assignment. BACKGROUND: At the City Council ' s July 12th meeting, Council donsidered the attached staff report and selected a subcommittee comprised of the Mayor, Planning Commission Chair and Construction Board of Appeals Chair to meet and make recommendations back to the Council on the purpose, timeline, and proposed membership of a commi tee to review and make recommendations on the City' s development r view process . The subcommittee met with the City Manager and he Community Development Director on August 8, 1994, and their recommendations follow. PROPOSAL: g i The following summarizes the subcommittee' s recommendations: 1 . Purpose: The purpose of the Ad Hoc Development Review Com- mittee will be to review the procedures involved in the development review process and make recommendations back to the City Council. Basic to that review is the_ intention to provide a "user friendly" procedure for development appli- cations . 2 . Deadline: The City Council would request that! the committee expedite work with a view to reporting back by the first meeting in December. 3. Membership: The following members are recommended for appointment= (1) David Bewley - City Council (2) Robert Johnson - Planning Commission Chair (3) Board of Appeals - John Vial, Contractor (4) Board of Appeals Robert Fisher, Architect (5) Richard Shannon - Developer (6) Steve Boneso - Contractor (7 ) Shirley Moore - Citizen-at-Large HE:ph Encl: City Council Staff Report 7/12/94 cc: Robert Johnson, Planning Commission Chair Michael Sherer, Board of Appeals Chair REPORT TO CITY COUNCIL CITY OF ATASCADERO Agenda Item: D-2 Through: Andrew J. Takata, City Manager Meeting 'Date: 7/12/94 From: Henry Engen, Community Development Director %4X SUBJECT• Proposed Development Review Committee ACTION REQUEST: Following discussion, provide direction to staff relative to establishing an Ad Hoc Development Review Committee'. BACKGROUND• At the Council ' s September 28, 1993 meeting, the Council discussed the enclosed staff report recommending consideration of an ad hoc development review study group to review the City' s development review process . At that time, there was a 2 : 2 vote, hence, no action was taken. Subsequently, both the Construction Board of Appeals- and the Plan- ning Commission have discussed the issues attendant to the develop- ment review process and have forwarded the attached communications on this subject. DISCUSSION• Each of the enclosed communications offers a different approach to the issue of evaluating and making recommendations on the develop- ment review process . The original staff report to the Council called for a seven-member committee including a member of the City Council together with contractors and Planning ', Commissioner/ interested citizen members . The Board of Appeals letter of June 15, 1994 notes the constraints on their particular responsibilities but offers their availability for appointment to such an ad hoc committee, citing the extensive expertise that their members have in the building permit process . Thereafter, the June' 27th communi- cation from Jim Edwards on behalf of the Planning Commission Chair and Commission calls for a broader scope assignment delegated to the Planning Commission, with Mr. Edwards designated to serve as the ad hoc committee chair. A broader scope assignment is suggested, including evaluating any department that '; does business directly with the public. Assuming that the City Council wishes to revisit this subject and evaluate our existing procedures with a view to making improve- ments , a decision has to be made as to whether: ( 1 ) to appoint a specific ad hoc committee with a specific charge to report back to the Council; or (2 ) to assign such responsibilities as the Council may desire to the Planning Commission. A clear statement of purpose, time line and expected end product, would facilitate the work of such a group. FISCAL IMPACT• Ironically, staff effort that would be devoted to such an effort would be taken from working on specific projects previously authorized, including development applications; however, no increase in appropriations would be necessary. HE:ph Encls : Staff Report - 9/28/93 Board of Appeals Letter - 6/15/94 Planning Commission Letter - 6/27/94 cc: Planning Commission Construction Board of Appeals / V i � a CITY OF ATASCADERO CAD' 197 1 �J COMMUNITY DEVELOPMENT DEPARTMENT June 15, 1994 Honorable Mayor and City Council City of Atascadero 6500 Palma Atascadero, CA 93422 Subject: Proposed Development Review Advisory Committee Honorable Mayor and members of the Council : Last September 28, 1993, the City Council considered a recommenda- tion from staff to establish an ad hoc committee ; to review the building permit and development review process ', for possible improvements . It is our understanding that this recommendation was not implemented due to a tie vote by the Council at that time. At the June 1, 1994 meeting of the Building and Construction Board of Appeals, members discussed the role of the Board of Appeals which is limited to hearing appeals by builders contesting inter- pretations of the Uniform Building Code and allowing the Board to "determine the suitability of alternate materials and methods of installation" . In discussion, members of the Board felt that they could play a useful role in evaluating complaints of the develop- ment review process and asked that I communicate our availability for appointment to such an ad hoc committee. We are 'aware that the Planning Commission is submitting a similar request and we stand ready to assist the Council in any way Council may ''direct . Sincerely, Michael Sherer, Chairperson Building and Construction Board of Appeals City of Atascadero HE :MS :nh 6500 PALMA AVENUE ATASCADERO, CA 93422; building Pe—as:(805)461-5040 Planning:(805)461-5035 Enforcement(8051461-5034 Director(805)461-5097 City Fax:(805)461-0606 REPORT TO CITY COUNCIL CITY OF ATASCADERO Item No: D-3 Through: Andy Takata, City Manager Meeting Date: 9/28/93 From: Henry Engen �Ft Community Development Director SUBJECT: Proposed Development Review Study Group. RECOMMENDATION• Following discussion, appoint a cross section of local citizens to an ad hoc development review study group. BACKGROUND: The development review process is a very complicated one which is largely driven by State-mandated code requirements and land use procedural requirements. All of these, in turn, are incorporated in local plans, ordinances and guidelines. Predictably, both applicants and citizens can find the process confusing and frustrating. Staff is suggesting that a study group be appointed to meet with staff to examine our procedures and "walk through" the development review process. The objective would be to educate the representative group and to solicit suggestions for making the process more effective. SUGGESTED MEMBERSHIP: The ideal group would be one which includes people who are continuing customers in the process, i.e. , those seeking building and other types of permits, together with those who are lay citizens but interested in the end result of the permit process. Towards this end, we would suggest the Council give consideration to nominating the following individuals, together with appointing one Council member: Kelly Gearhart, Contractor; Mike Messer, Contractor; Frank Henderson, Architect/Developer; Chris Bonnema, Planning Commissioner (Contractor) ; Donna Wallace, Planning Commissioner (interested citizen) ; and Marcia Torgerson, interested citizen. With the appointment of a Council member, this would provide for a seven-member group which is large enough to cover diverse views, but small enough to be workable. Staff would anticipate perhaps two or three session;., to provide background information on the organization of the City and its ' development review process together with Federal, State, and local laws which constrain our procedures. Included would be a walk-through tour of a typical project and an ongoing question/ answer period. we would anticipate that upon completion of this process the group would report back to Council on issues raised and areas where potential improvements could be made. HE:ph Internal Memo Date: 6/27/94 . From: Robert Johnsonec Planning Commission Chairman Pv�-2 Mc-��4 To: Henry Engen Community Development Dept. Subj: Citizen's ad hoc committee for the review of the permit and building processes of the City of Atascadero. Dear Henry; On 4/19/94 as the Planning Commission Chairman, I, Robert Johnson, requested, with the majority consensus of the Commission, that the City Council participate in the sanction of an ad hoc committee for the purpose of review of all aspects of the permit and building processes. To include, but not be limited to, the Departments of Building, Planning, Public Works, Parks and Recreation and any other department that does business directly with the Public. Due to the broad spectrum of review that is requested by the Planning Commission, it is the intent of this letter to serve as a request to the City Council by the Planning Commission for permission and sanction to proceed with the formulation and selection of members of the Citizen's Ad Hoc Committee. And, it is also requested that the City Council provide some guidance with possible candidates to fill some of the seats of the proposed seven to ten member Citizen's Ad Hoc Committee. It is the Commission's intent to place one or possibly two of it's members on the Committee, Jim Edwards and Donna Wallace have been recommended, and, that Jim Edwards serve as Ad Hoc Committee chair. It is not the intent of the Planning Commission to circumvent the City Council's plans to address this matter, rather, to serve and assist the Council in it's endeavors to fulfill it's obligations to the community in an expedient manner. Respec y submitted, m wards Planning Commission Vice Chair, for, Robert Johnson, Planning Commission, Chair is i REPORT TO CITY COUNCIL CITY OF ATASCADERO A enda Item: -4 Through: Andrew J. Takata Meeting Date: 8/23/94 City Manager File Number: From: Brady Cherry Director of Community Services INFORMATIONAL ITEM: Staff is seeking City Council direction regarding the potential development of a skateboard/roller hockey area within the city. BACKGROUND: ! The Parks and Recreation Commission has recently discussed several options for the development/designation of an area within the city for skateboarding and roller hockey. A sub-committee was formed to research the issue and bring a report back to the Commission for consideration. A synopsis of the report from Commissioner George Beatie is attached. The sub-committee talked with two (2) agenciels in Central California, The City of Solvang and San Luis Obispo. Both cities operate skateboard programs. i Essentially, the City of Solvang subsidizes their park and its operation entirely. The City of San Luis Obispo charges a fee for use, has donor support and employs volunteers as well as City Staff. Waivers and Liability Release Forms are required by both Cities. In 1992, a California law was passed (AB2487) that provides liability immunity for skateboard facilities when a local government posts signs requiring the wearing of safety equipment. The City attorney can further discuss liability/Insurance concerns. A major consideration for the City of Atascadero would be financing a suitable location for the skateboard/roller hockey area. FISCAL IMPACT• The fiscal impact is to be determined based upor, the type of facility desired and the amount of volunteer support and private donations. Generally, staff anticipates start-up costs of approximately $2,000.00. Ongoing staff costs are estimated at 0000117 $2,400.00 annually to be supplemented by volunteer efforts. Revenues are projected at approximately $2,500.00 from user fees. Due to the City's current fiscal condition, City subsidies for a skateboard/roller hockey project cannot be recommended at this time. All efforts should be directed at funding such a project with non-city funds supported with in-kind city services. Attachment: Report BC:kk 1 August, 1994 00; Brady Cherry, Dir. Comm Srvc. FROM; George Beatie, P&R Comm. RE: Skateboard/ Rollerblade Status The purpose of this is to provide you with a brief update of my'' activities on the subject item since the report to the P&R Commission dated 18 March 1994 { copy attached). You may wish to review this before continuing. Since the initial inquiries about skateboard parks etc. all involved construction costs exceeding $50,000, 1 sought less expensive solutions to our skateboard "problem". This included a telephone interview with Charles Keeler, Recreation Dept.Director, Solvang and more recently Paul LeSage, Recreation Director, San Luis Obispo. I subsequently visited both sites, Solvang-- site and equipment observation and San Luis Obispo, site in use. Following is a brief summary of each. SOLVANG; Attached "Program Suggestions" highlights current status. A complete report which includes diagrams, signage etc. is available. Program requires $4000 tart up costs and continuing staff costs. No charge to participants. SAN LUIS OBISPO: Start up costs of approx. $1000 provided by donor. City costs include rented storage facilities for ramps and equipment on-site in Santa Rosa Park. Skateboard area is set up on concrete basketball courts on specific nights. Registration fee of $10 and $1 per use is used to repair and upgrade ramps (daily repair is required). City supervision is required for fee collection and operation. The above is the gist of my verbal report to the P&R Commission in June. You will remember that we were heavily involved with the Masonic /Printery issue at the time which resulted in the skateboard issue being tabled. This action seemed appropriate since a source of start-up funds was not apparent. At this time, 1 August, I question our ability to make much progress on a "facility" before school starts, however, we may "test the market" with something temporary either in the street on the west side of the administration building or in the staff parking lot on the south side. Even before this can happen, such' things as the question of liability needs to be addressed, liability release forms developed, signage prepared and council approval sought. 9Att. City 9 of Solvan "PROGRAM SUGGESTIONS" cc; Vic Smart - 000049 18 March, 1994 TO: Parks and Recreation Commission FROM: Skateboard sub-committee; Smart and Beatie RE: Informational Meeting about skateboarding etc. March 3,1994 BACKGROUND: Following the brief discussion about skateboarding at the January 20 P&R meeting , information was sought from several communities to determine the current status. It was found that in most instances skateboarding remained a continuing concern of varying degrees, but in- line skating had become far more popular with skate-hockey and street hockey organized leagues demanding increasing attention. Copies of the information gathered is available from the committee members. An informal meeting was scheduled for 6 p.m. March 3, 1994 in the City Hall to gather additional information and opinions from interested residents. Notice of the meeting appeared in 2 issues of the Atascadero News and telephone invitations made to 7 students and 2 adults who had expressed interest at a council meeting addressing a skateboarding ordinance. MEETING The meeting was attended by Councilwoman Borgeson, City Mgr. Takata, Commissioner Bench, the sub-committee , 6 students and 1 parent. Copies of the 1989 extensive skateboarding survey by the Community Services Dept. was distributed. Mr. Takata provided introductions and background information about city policy and the citys interest in the general topic. Mr.Beatie reviewed the printed background information and telephone conversations with current facility operators (copy on back.) General discussion followed resulting in the following highlights: A. current skateboarding tends to be away from the most dangerous activities (Ramps, Pipes etc) toward tricks off curbs, benches and small ramps (inches high.) B. skateboarding and in-line skate activities can use same facility C. any facility development will probably require non -city funds D. several sources of volunteer help was mentioned. E. there is continuing interest on the part of those attending. OUTCOME Attending student Ryan George agreed to collect names and telephone numbers of students and parents who are interested in an action committee. Mr. Takata will investigate possible sites for a facility 000050 I a Display 1991-1992 Bill Text - INFORMATION BILL NUMBER: AB 2487 BILL TEXT CHAPTER 112 FILED WITH SECRETARY OF STATS JULY 2, 1992 APPROVED BY GOVERNOR JULY 1, 19921 PASSED THE SENATE JUNE 18, 1992 PASSED THE ASSEMBLY MARCH 19, 1992 '': INTRODUCED BY Assembly Member Sher FEBRUARY 4, 1992 An act to amend Section 25906 of the Health and Safety Code, relating to skateboard parks. LEGISLATIVE COUNSEL'S DIGEST AB 2487_, Sher. Skateboard parks. Existing law requires operators of skateboard parks to require that persons riding skateboards therein wear a helmet and elbow and knee pads. This bill would provide that for skateboard facilities that are not supervised on a regular basis that are owned or operated',by local public agencies, this requirement may be satisfied if the local,public agency adopts a described ordinance and posts certain signs at the facility. THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1. Section 25906 of the Health and Safety Code is amended to read: 25906. (a) No operator of a skateboard park shall permit any person to ride a. skateboard therein, unless that person is wearing'' a helmet, elbow pads, and knee pads. (b) With respect to any facility, owned or operated by a local public agency, that is designed and maintained for the purpose of recreational skateboard use, and that is not supervised on a regular basis, the requirements of subdivision (a) may be satisfied by compliance with the following: (1) Adoption by the local public agency of an ordinance requiring any person riding a skateboard at the facility to wear a helmet, elbow pads, and knee pads. (2) The posting of signs at the facility affording reasonable notice that any person riding a skateboard in the facility must wear' a helmet, elbow pads, and knee pads, and that any person failing to do so willbe subject, to citation under the ordinance required by paragraph (1). (c) "Local public agency" for purposes of this section includes, but is not limited to, a city, county, or city and county. 0000516 'Die city of City Council: e Leo Mayor O Caroll Anders Elaine w. Campbell Kenneth Palmer William warwick City Administrator. banish Capital of �merica Michael T.Montoya PROGRAM SUGGESTIONS 1. Prior to building the ramps,jumps and obstacles, we met with several skater to look over the site and to get ideas on what types of thingst a 10 foot to see provided. ong piece of PVC pipe to The newest thing they requested is "grinding". This slide down. We have three such grinds. One is on the on oOhe► and rid and slles ade down to the own from about three feet high. Skaters skate up a ramp, p .ground. The second grind consists of two pipers mounted ount d on a 2x4 and buo a 2x4 and built up to tt up to about 8" off the ground. The third grind is a sig pipe be about 8" off the ground. 2. All of the ramps,jumps and obstacles provided by the City were rbuilt m iland and pipe) by a licensed contractor. Several items were donated (the table top, the launchP but they were thoroughly inspected prior to being used. 3. All of the ramps,jumps and obstacles had to be inspected and rebuilt almost daily. 4. Small children and larger children should be separated as much aspossible. the le. Alt ougt we had very few problems, the smaller kids tended to clog the use time we offer the program we will build some smaller ramps and jumps for the younger kids. 5. Local radio stations were very interestedin ding remotes from the lot. We did not take them up on their offers but you might like to 6. We set up a stereo that blasted music all over the lot. Kids brought tapes and C.D.s to play. We allowed this but we screened the material first. 7. If you are going to have loaner equipment (and I strongly suggest you do), make sure you have enough. We ran short every night. Some kids had to wait for over an hour for a helmet or pads. Don't bother buying goalie helmets. Nobody will As of May of 1994 we have about 16 helmets, 20 sets of pads and 18 hockey sticks. 8. Plan on patrolling and monitoring schools, shopping areas, etc. near the skating site. cles 9. Skate boarders like to use "Sex Wax" on it makes the surfacwes too and on the ramps. The rollerbladers don't like the wax because slick. You should decide before you open if you will allow wax. OD0052 !t;-!! U.►I< titr<'c t 1'.U. Ito. 1O7 page 2 10. Several people requested additional lighting. The skaters never complained but a couple of grandparents wanted the hockey area to have additional lighting. We did not bring in any additional lights because, as you are aware, when your eyes adjust to brighter light in one area the other areas seem darker. 11. Make sure the jumps, obstacles and ramps are secured every night. None of the items were ever stolen but several of them were set up after we left each evening. 12. We operate a small snack bar to keep the kids from skating in neighboring retail areas. We sell about$75 of snacks each night. This allows us to buy our volunteers pizza and restock the snack bar. 13. During May of 94 we are averaging 120 participants each night. This does not include parents and other nonskaters. 14. Ramps cost us close to $4,000. Maintenance averages $10 - $20 each week. 15. During the month of May we are leaving the large ramps stored in the parking lot. When it is time to set up and take down skaters do most of the work. 000053 SOLATANG RECREATION "SKATE THE LOT" IN-LINE SKATE PROGRAM PROGRAM INFORMATION The parking lot was completely redesigned and rebuilt in May of 1993. As a result the asphalt was in excellent condition and totally free of cracks. The program was held Thursday and Friday evenings, August 5 - September 10, 1993, Friday evenings May 6 -June 30 and Thursday and Friday evenings, July 1 - August 31, from 6:30 to 10:00 p.m. The lot was closed at 6:00 pm to allow 30 minutes for set-up (see attached sign). The lot was generally 751/6 clear at 6pm, 95% clear at 6:30pm and 100% clear by 7:30pm. Lot closure notices were posted at the lot's entrance and exit on Wednesday of each week. The lot was divided into 3 areas: A. OPEN SKATING. Usually smaller children and beginners. This area includes small, easy ramps and obsticles. B. ROLLER HOCKEY. Usually age 11-14. C. STREET SKATING. Obstacles, Jumps, Ramps, Stairs, and Grinds. This area is for advanced skaters. STAFFING The program required the following staffing. On occasion, some of these individuals were volunteers. 1. LOT SUPERVISOR. City Employee. 2. DESK ATTENDANT. Volunteer or City Employee. 3. 2 RUNNERS. Volunteer Youth or participant. 4. 2 LOT ATTENDANTS. Volunteer adults. 5. POLICE. On Call. Nightly Presence. 000054 EQUIPMENT All skaters were required to wear helmets, elbow pads, and knee pads. The City provided the following equipment as loaners for the program. We could have used ten more sets of everything. 1. First Aid Kit. 2. 14 Hockey Sticks. 3. 16 Helmets. 4. 18 Sets of Knee Pads 5. 18 Sets of Elbow Pads. 6. 6 Pucks. 7. 10 Hockey Balls. ATTENDANCE Each participant skated for an average of two hours. 40% of the skaters each night were new to the program. Average nightly attendance was 80 skaters and 40 non-skaters. The lowest night of attendance (skaters only) was the first night(30) the highest was May 6, 1994 (120). AGES 3 - 6 7 - 10 11 - 14 15 - 17 18+ 15% 25% 45% 10% 5% INJURIES Only two slight injuries were reported. Both were sprained wrists. Both skaters were back the following evening. There have been two requests for band-aids There were no insurance claims. SNACK BAR A small snack bar is operated so that skaters would not leave the lot on''skates. Candy Bars, and Soda Pop, popcorn and some small candy items are sold. Nightly sales ranged from $20 to $75 and generated enough income to restock the supply and buy snacks and pizza for the staff/volunteers. 000055 WEEKLY SCHEDULE Wednesday 1. Post"Parking Lot Closed" signs. 2. Purchase snack bar supplies(ice, pop and candy). 3. Check and repair all ramps. Thursday 1. 4:00 am. Lot cleaned by professional street sweeper. 2. 4:00 pm. Load ramps onto City truck and trailer. Transport to the lot. 3. 6:00 pm. Close lot. Set up the staff table(used for check-in, equipment check-out and snack bar). 4. 6:15 pm. Set up ramps 5. 6:30 pm. Open for business. 6. 10:00 pm. Close. Take down staff table. Place ramps into two parking spaces. Cone off the two spaces. Friday 1. 6:00 pm. Set up staff table. 2. 6:15 pm. Set up ramps. 3. 6:30 pm. Open. 4. 9:45 pm. Pull the truck onto the lot. 5. 10:00 pm. Take down everything and load them into the truck. 6. 10:15 pm. Unload the truck at the City storage lot. 7. 10:30 pm. GO HOME. 00()05 RULES AND PERSONNEL At least two trained people must monitor the park when the Skatepark is open, to public membership. Their principle function is to provide for the safely of : skaters and spectators through the following actions: A. Maintain to ramps. obstacles, barricades and floors in the best condition and free from debris. STOP THE SKATING when necessary, to repair and unsafe condition. B. Enforce pad rules at all times: All skaters must wear strapped helmets. Skaters under 12 must wear helmets and kneepads. C. Provide a professional response when injuries occur. Skatepark personnel are required to hold a first aid certificate and participate in regular reviews of first aid and sports injury procedures, as well as accident reporting and emergency response. D. Enforce rules- skateparks should be kept self regulating and rules kept to a mirR:imum. Rules kept simple will require less staff direction of traffic. Promote friendly enforcing. This will help the 'skatepark run smoother. If resistance occurs, find support from other staff members or call Mike Ramsey 781-7282. E. Skateboards only. No bikes, rollerblades surf slates, or snake boards. F. No drugs, alcohol or foul language. G. No skating that is a danger to yourself or others. H. Weather conditions can determine closure of skatepark at Recreation staff discretion. II. MEDICAL RELEASE/LIABILITY WAIVER PROCEDURES Every skater who wishes to use the skatepark must have his/her Medical Release/Liability waiver filled out correctly and on file in the skatepark. In case of an emergency, this waiver will be needed on hand. No exceDtions to this rule! In an emergency, the Medical Release will be needed by a doctor or medically trained professionals of legal permission to treat a unconscious or underaged person. Persons under the age of eighteen must have ;their parents consent to use the skate park. their parents ',must have the Waiver signed and must have their signature notarized, if not Present. This prevents forgeries. A notary public is a person authorized by the government or legally verify that the persons signing the Waiver can prove who they are. 000057 Persons over the age of eighteen who would like to use the skatepark must fill out the Waiver to the best of their ability and must have proof of identification. Picture I.D. 's are mandatory. REQUIREMENTS/INFORMATION NEEDED Information sheet: Name, address, phone number, birthdate and other relevant information to be kept updated. REQUIREMENTS FOR MEDICAL RELEASE/LIABILITY WAIVER Remember, this is the most important document needed and should be filled out as thoroughly as possible. the person who is signing up must fill our his/her name, birthdate, and the date of signature. Medical information about person is very important and all allergies to certain medications and health conditions written on the form. Next, the name, address and phone number of his/her doctor is needed. In the case of injury, an emergency contact is required! A friend's or relative's name and phone number will do. More than own emergency contact is recommended. Even if applicant is an adult, it is recommended that his/her parent's, spouse or roommate name and phone number is written on the form. SKATEPARK PERSONNEL, Skatepark personnel must insure that the information above is filled out as well as possible. If applicant is an adult, a picture I.D. must be shown to a skatepark employee. that employee must write down the applicant's I.D. number on the form and initial the page. Next, that employee will witness the applicant's signature. The waiver must be sinned by the aDnlicant. If the applicant is under the age of eighteen, Parent's signature and official seal of notary is rreauired., it got signed in your presence. SKATEPARK PERSONNEL: For help in explaining requirements of medical release/liability waiver, attached is a sample waiver with requirements clearly marked. III. EMERGENCY RESPONSE PROCEDURES All skatepark personnel should have an American Red Cross CPR and Standard First Aid course. The personnel must keep certification cards with them during working hours. The most serious injury that is likely to happen is a head 000058 0 i injury. There are many types of injuries that could occur such as broken bones, sprains, bruises and cuts. Each should - be treated appropriately: If injured person is moving of his/her own free will and it is an obvious minor injury, then assist the ';person with an icepack, bandages or whatever is needed. An in jury, of attended with an icepack should have a layer of material between icepack and person's skin. Icepacks may cause frostbite it not aunU,9orrectly. If injury is more severe, than follow these steps: STEP If injured person cannot move, then do not move person. Stop the skgng in the area as soon as possible. Enlist fellow skaters to help enforce no skating in the area. One skatepark employee must stay with injured while a second employee should call E.M.S (9911) . Be prepared to give E.M.S. operator information such as employee's name,location of the skatepark and phone number. : STEP 12 : Then the injured persons medical release must be retrieved from files as quickly as possible. ',: When ambulance and trained medical professionals arrive, they will need this release to treat injured person and to know their medical history and allergies. STEP #E3: Call person's emergency contact. If contact is unable to be reached then kate Dark employee must keen trying until some oLe hgg been Qntactec . This is why secondary emergency contact numbers are helpful and important. 000059 sicates- * C This .y 1Sea park-_ -- --. . _ � __ Before it was designed, SIS facility S Montgomery and others visited the half-dozen other municipal te in Northern grand opening Ca ifo�nia.He said cities such as Santa Cruz,Benicia,Palo Alto and R CHE SMITH Davis have learned that despite the inherent danger of K,you kids.Santa Rosa has bowl-skating,liability is nit s spent$150,000 to build you a problem. 0skating park.You gonna use Skaters accept the risk of injury It? as part of the sport,Montgomery "I'll use it a lot,"vowed said. 10-year-old Kelly Wright at ' If you get scraped up or break a Saturday's grand opening of the bone,he said,"You get yourself new concrete skateway near patched up and come back to Piner High.The lad put a few skate."Montgomery said he miles on his$64 skateboard understands there have been at testing the park's moguls and runs. least a couple of fractures since "I'm tired of skating kids bei using the park earlier downtown,"he said. this month. Veteran skateboarder Jerry The course was designed by Ilkenhons,17,said there's no way premiere skate-park architect rmhoudt of Santa Cruz.Wo kids will get bored with the Ken one-third-acre park. Santa Rosa,s Collins and Son built "No,this thing wilt be packed it.Parent Elva Louder is delighted every day,"Ilkenhons said above to see it finished. -the hum of hundreds of 'It's about time,"she said as she skateboard and in-line skate watched the leaping and gliding in wheel& the bowls.She said her 15-year-old "I really like it,"he said."If I could change one thing about it,it boy, Geoff,` will no longer get would be no Rollerblades because kicked out of shopping and brier- l �S Smool�_ they really get in our way." ce ness areas now that there's':a 1 smooth. Skaters on blades and boards designated place to skate. got along fine Saturday.A prime . "At leasCril know where my son And you Can mover of the park project,deputy is,"she said. city parks director Bill Eleven-year-old Tom Scott was jump and Montgomery,said young-people in skater's heaven. seem to understand that if there is ,It's smooth,"he said of the new stuff.", trouble at Skatepark,it could be course. "And you can jump and taken away. stuff." ITER TOM STT,i1' "I think the kids know they are Park-skating is pretty much a kind of on probation,"he said. male thing..But Rita Simonitch, 15, Worries about gangs,safety and was out there Saturday on her liability kept the park in the paper in-line skates. vases that were,,Judged by stage for years.It became a "Oh, I love it," said the Piner crowd. concrete reality only after city High junior. She plans to use the top three winners will pair officials agreed that safety park once or twice a week.and equipment—helmet,knee pads build her skill Imurals on the skate boK _3 and elbow pads—will be "I can't do much on it yet," she discourage gang and tagger graftl required and that the park will be said on the concrete. One of the w6 shut down if skaters fail to ners, 17-year-old Travis Flscli"p" At one point,l3-year-old Heather y conduct themselves safely. Vandenbosch was the only girl on a he jumped at the chaace_to Bladers and skaters—most of lawful mural. . them teen-age boys-had a great, skateboard. graft safe time of it Saturday. "There aren't many girls," said "I've always been into the d 94 "After 3'A years,it's kind of Vandenbosch, who has been on a tl movement," Flack sal _ amazing to see it, Montgomery board about a month. She said she he's happy to show his learns from the boys. said. dally when It's 1eg81lfke Vandenbosch said she'll go to All of the entries in the mutt The new attraction,a Skatepark"as long as I'm learning contest, sponsored by the Cultur, lunar-;cape of three craters connected by runs,is part of stuff and having fun." Arta Council olS�.Sonoma Count ' Fulton Road's Youth Community Saturdays festivities included will be hung on display nekt wee oit Park.The city built it with park music and a spray-paint mural at,the Finley color a Stony . development fees collected from contest. Young artists painted can- R� �lbv College Avenue. builders. 7 pyx W. �T h� Skaters cruise the peaks anll valleys of Santa Rosa's new skate park Saturday. a� 5 1 na vt 3`. a a M '. Spectators line the fence as skaters explore their new domain. s 3 K. CHAD SURMC"ESS DEW Travis Flack of Santa Rosa works on his entroW#061 mural contest.. If the kids in your town love to skateboard or play roller hockey (but3T the don' t have a place to do their thing), give therri a safe, well-designed state-of-the-art facility... skateboarding is more than a fad; it's a sport. Skate- The Complete Design Team: Landscape Architects, Skaters,Civil Engineers,Architects boarders are youngsters and adults who loved the sport as a kid and continue to be a part of this ever-evolving JF;'is a multi-discipline design firm with a 70-year sport. Roller hockey has"exploded"on the sports scene history of providing services to public sector clientele in California; leagues have been organized with a real with experience throughout California. JFD's land- shortage of"regulation" rinks. scape architects have designed sports complexes, award-winning historic parks and master-planned But many towns have ordinances against skateboard- facilities. Members of our team designed the first ing or rollerblading in public places, including parks, skateparks in California and Santa Cruz in the 70's. vacant parking lots and community walks. These We understand ordinances have been adopted to enhance public safety the history and 0 for good reason. Unfortunately, very few "skating evolution of � O places" designed just for skaters have been built. skating and Get the kids away from the 'danger zone' "cutting edge" O and into a 'fun zone' design. JFD: The Premier Skatepark/ o The City of Temecula was recently faced was Hockey Design Team 8 with this local issue. Skateboard/roller hockey parks have unique de- City staff and the JFD sign needs. Our concepts are practical,realistic and Team evolved a pro- creative, and our projects are designed with tomor- " "The park's design is pret gram to: row in mind to support many years of future gen- islands and launch ranipsW. erations of skateboarders and roller hockey players. -design a state-of-the-art skatepark and roller hockey rink Build a new park or convert an existing facility -promote community participation/involvement Do you have skateboarders or roller hockey teams -balance fun/thrills with safety/liability concerns -address community impacts, budget parameters in your community that would like their own park? -design a park to "stand the test of time." Call the Project Team of JFD. We will design a new park or assist you with renovating an existing site. JFD steam includes California's leading designer/ Call Alan Fishman,Director of Landscape Architec- skater.Kevin Thatcher iseditor/publisher of"Thrasher" ture, or Sherri Gomez, Director of Marketing, at Magazine from San Francisco, today's most widely- (909) 686-0844. read skateboarding publication and he's skated his MUMS entire life. Kevin provides a key "conduit" between J.F. DAVIDSON ASSOCIATES,INC. ^0 O{ 3880 Lemon Street•Riverside,CA 92502 O the skating public and design team. 0 V (909)686-0844•FAX 909-686-5954 REGIONAL OFFICES THROUGHOUT CALIFORNIA << Rr1. f/' ` f E ' i i i a� { ................. --� - I vie T7 2 r L i !- _ 0.000 I °- �c Al 1 Aie r -- I _ cl T 4.3 -- _ -------- 00096 I J i 000 65 - : I _ Lj all I _. _ 1 _ AM tamfj� _ - i 4 i - ii V i. v... H&L �...... -_. _......_ ......_.. _. i>• � _...._ .._ � __.. y,'fir. K- - : f 1 1 1 .I . 7 I � r I 1 QZ tt lei. _ f _ 0 I k r 1 i. I� _ - I _ I - T { l _ _ _ I Uj I 1 ,Mob, 1 _ I I � a a — , 000 68 _ f I -r I JJ i� I I i I d I wwwea.c j I F � r t I . I i i t I l I l j t I I i i I I I P7 f 1, r t 1 Ii it j _ -- ---- ------ IVV ZPA 41 It 1 40 1 . aw - i I i , WAIVER & LIABILITY RELEASE (San Luis Obispo Parks & Recreation DepartmentSkatezone) Name of Minor : rName of Parent/Guardian: For the Parent/Guardian: I, the undersigned, understand that Skatezone, sponsored by the San Luis Obispo Parks & Recreation Department, involves skateboard ramps and obstacles constructed by SLO ':Skate Advisory Board and is assembled daily by Parks & Recreation Department staff. Skatezone users will encounter other users practicing a variety of skateboard techniques . Also, use of ', Skatezone may involve falling down from the ramps and obstacles onto the concrete pad. I further understand that accidents can occur during these activities and that participants can occasionally 'suffer serious injury and/or death. Nevertheless, I, ON BEHALF : OF THE ABOVE- MENTIONED MINOR (hereafter "Minor") AND FOR MYSELF, HEREBY ASSUME THESE RISKS OF PARTICIPATING IN SKATEZONE. In return for allowing Minor to participate I', on behalf of Minor and for myself, hereby waive, release and discharge any and all claims for damages for death, personal injury, disability or property damage of any kind which may hereafter accrue to Minor or myself as a result of his/her participation in this activity. This release is expressly intended to discharge in advance the City of San Luis Obispo and its employees, agents and volunteers from and . against any and all liability arising out of or connected in any way with Minor' s participation in this activity. THIS RELEASE WILL APPLY EVEN THOUGH LIABILITY MAY ARISE OUT OF NEGLIGENCE OR CARELESSNESS ON THE PART OF THOSE DISCHARGED INCLUDING THEIR EMPLOYEES, AGENTS AND VOLUNTEERS. I further agree to indemnify and hold harmless the entities and persons herein released from any and all claims made by other individuals or entities as a result of any of said minor' s actions during his/her participation in this event . This Waiver and Liability Release shall apply to Minor and myself, as well as any of our heirs, executors, or administrators . By my signature below, I hereby certify that Z am the parent or legal guardian of Minor and that I am acting in that capacity. Further, I acknowledge that I have read this document and understand its contents . I am aware that it is a full release of liability on behalf of the City of San Luis Obispo, as described above, and sign it on my own free will . Signature of Parent/Guardian Date disc: waivers a:skate3 0���jZ1�.{�_ SKATEZONE INFORMATION SLIP AND CONSENT TO MEDICAL TREATMENT SLO Parks and Recreation Department . 860 Pacific Street San Luis Obispo, CA 93401 (805) 781-7300 Activity: Name : Birthdate : Address : Phone: Physical Limitations : ALLERGIES: Persons to contact in case of emergency: 1 . Name Phone Relation 2 . Name Phone Relation CONSENT TO MEDICAL TREATMENT OF MINOR • I hereby authorize any duly authorized doctor, emergency medical technician, hospital or other medical facility to treat said minor for the purpose of attempting to treat or relieve any injuries received by said minor while he/she was a participant at the San Luis Obispo Parks and Recreation Department Skatezone . I authorize any licensed physician to perform any procedure which he/she deems advisable in attempting to treat or relieve any injuries or any related unhealthy conditions said minor may encounter during any necessary operation. I consent to the administration of anesthesia as deemed advisable by any licensed physician. I realize and appreciate that there is a possibility of complications and unforeseen consequences in any medical treatment, and I assume any such risk on behalf of myself and said minor. I acknowledge that no warranty is being made as to the results of any treatment . Signature Date ""te2 SKATEZONE INFORMATION SLIP AND CONSENT TO MEDICAL TREATMENT SLO Parks and Recreation Department '': 860 Pacific Street San Luis Obispo, CA 93401 (805) 781-7300 Activity: Name : Birthdate : Address : Phone: Physical Limitations : ALLERGIES: Persons to contact in case of emergency: 1 . Name Phone Relation 2 . Name Phone Relation . CONSENT TO MEDICAL TREATMENT I hereby authorize any duly authorized doctor, emergency medical technician, hospital or other medical facility to treat me for the purpose of attempting to treat or relieve any injuries received by me while I was was a participant at the San Luis Obispo Parks and Recreation Department Skatezone. I authorize any licensed physician to perform any procedure which he/she deems advisable in attempting to treat ',i or relieve any injuries or any related unhealthy conditions I may encounter during any necessary operation. I consent to the administration of anesthesia as deemed advisable by any licensed physician. I realize and appreciate that there is a possibility of complications and unforeseen consequences in any medical treatment, and I assume any such risk on my behalf . I acknowledge that no warranty is being made as to the results of any treatment . Signature Date sL:a[e� WAIVER & LIABILITY RELEASE (San Luis Obispo Parks & Recreation Department Skatezone) Name : Address : For the Participant: I , the undersigned, understand that Skatezone, sponsored by the San Luis Obispo Parks & Recreation Department, involves skateboard ramps and obstacles constructed by SLO Skate Advisory Board and is assembled daily by Parks & Recreation Department staff . Skatezone users will encounter other users practicing a variety of skateboard techniques . Also, use of Skatezone may involve falling down from the ramps and obstacles onto the concrete pad I further understand that accidents can occur during these activities and that participants can occasionally suffer serious injury and/or death. Nevertheless, I, HEREBY ASSUME THESE RISKS OF PARTICIPATING IN SKATEZONE. In return for allowing me to participate I, hereby waive, release and discharge any and all claims for damages for death, personal injury, disability or property damage of any kind which may hereafter accrue to me as a result of my participation in this activity. This release is expressly intended to discharge in advance the City of San Luis Obispo and its employees, agents and volunteers from and against any and all liability arising out of or connected in any way with my participation in this activity. THIS RELEASE WILL APPLY EVEN THOUGH LIABILITY MAY ARISE OUT OF NEGLIGENCE OR CARELESSNESS ON THE PART OF THOSE DISCHARGED INCLUDING THEIR EMPLOYEES, AGENTS AND VOLUNTEERS . I further agree to indemnify and hold harmless the entities and persons herein released from any and all claims made by other individuals or entities as a result of any of my actions during my participation in this event . This Waiver and Liability Release shall apply to me, as well as any of my heirs, executors, or administrators . By my signature below, I hereby certify and acknowledge that I have read this document and understand its contents . I am aware that it is a full release of liability on behalf of the City of San Luis Obispo, 'as described above, and sign it on my own free will . Signature Date 0 *URGENCY AGENDA ITEM* MEETI� 3/94 AQENDA C-5 DA 94 rTEM# -__- RESOLUTION NO. 87-94 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA, PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY WHEREAS, Government Code Section 8630 et seq. and Title 4, Chapter 4 of the Atascadero Municipal Code empowers the City Council to procicim the existence or threatened existence of a local emergency when the City is affected or is likely to be affected by a public calamity or crippling disaster; and WHEREAS, conditions of extreme peril to the safety of persons and property have arisen within the City of Atascadero caused by the threat of fire arising out of the Highway 41 Fire; and WHEREAS, the City Manager, as the designated Director of Emergency Services, did find that the aforesaid conditions of extreme peril warranted and necessitated the proclamation of the existence of a local emergency; and WHEREAS, pursuant to Section 4-4.07 of the Atascadero Municipal Code, the City Manager did, on Monday, August 15, 1994, declare a state of local emergency for the City of Atascadero. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Atascadero as follows: SECTION 1 . It is hereby proclaimed that a local emergency did exist in the City of Atascadero as a result of the Highway 41 Fire. SECTION 2. The state of local emergency was declared at 5;100 p.m. Monday, August 15, 1994 by Andrew J. Takata, City Manager. Said proclamation is hereby ratified by the City Council. SECTION 3. It is hereby proclaimed that the local emergency was terminated at 6:00 p.m. on Saturday, August 20, 1994. On motion by Councilperson and seconded by Counrcilperson , the foregoing Resolution is hereby adopted in its entirety on the ?following roll call vote: AYES: NOES: ABSENT: Resolution No. 87-94 Page Two ADOPTED: ATTEST: CITY OF ATASCADERO By: LEE PRICE, City Clerk R. DAVID BEWLEY, Mayor APPROVED AS TO FORM: ARTHER R. MONTANDON, City Attorney