HomeMy WebLinkAboutPRC_2017_12_13 AGENDA PACKET
CITY OF ATASCADERO
PARKS AND RECREATION
COMMISSION
AGENDA
Thursday, December 13th, 2017
6:00 P.M.
Regular Meeting
Atascadero City Hall Council Chambers
6500 Palma Ave.
Atascadero, California
REGULAR SESSION: 6:00 P.M.
PLEDGE OF ALLEGIANCE:
ROLL CALL: Chairperson: Susan DeCarli
Vice-Chairperson: David May
Commissioner: Benjamin Cornejo
Commissioner: Susan Greenaway
Commissioner: Aaron Mills
Commissioner: Heather Newsom
Commissioner: Anthony Rodriguez
PRESENTATIONS: None
COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to
address the Commission on any matter not on this agenda and over which the Commission
has jurisdiction. Speakers are limited to three minutes. Please state your name for the
record before making your presentation. Comments made during Community Forum will
not be a subject of discussion. A maximum of 30 minutes will be allowed for Community
Forum, unless changed by the Commission. Any members of the public who have
questions or need information, may contact the City Clerk’s Office between the hours of
8:30 a.m. and 5:00 p.m. at 470-3400 or, cityclerk@atascadero.org.)
Page 1 of 14
APPROVAL OF AGENDA: Roll Call
COMMISSION ANNOUNCEMENTS AND REPORTS: (On their own initiative,
Commission Members may make a brief announcement or a brief report on their own
activities. Commission Members may ask a question for clarification, make a referral to
staff or take action to have staff place a matter of business on a future agenda. The
Commission may take action on items listed on the Agenda.)
A. CONSENT CALENDAR: (All items on the consent calendar are considered to be
routine and non-controversial by City staff and will be approved by one motion if no
member of the Commission or public wishes to comment or ask questions. If
comment or discussion is desired by anyone, the item will be removed from the
consent calendar and will be considered in the listed sequence with an o pportunity
for any member of the public to address the Commission concerning the item before
action is taken.)
1. Parks and Recreation Commission Minutes – May 4, 2017
Recommendation: Commission approve the Parks and Recreation
Commission Draft Action Minutes of the May 4, 2017 meeting. [City
Manager]
B. MANAGEMENT REPORTS:
1. Review Draft Conceptual Plans for Playground Replacement and
Upgrades at Atascadero Lake Park
Recommendation: Commission review and provide staff direction on the
draft conceptual plans for playground replacements at the Atascadero Lake
Park. [Public Works]
C. STAFF COMMENTS/ ANNOUNCEMENTS:
1. Parents for Joy – Playground Update
2. Event Updates
D. ADJOURNMENT:
THE NEXT REGULAR PARKS AND RECREATION COMMISSION MEETING WILL BE
SCHEDULED AS NEEDED.
I, Amanda Muther, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda
for the December 13, 2017 Regular Session of the Atascadero Parks and Recreation Commission was posted on December 8,
2017, at the Atascadero City Hall, 6500 Palma Avenue, Atascadero, CA 93422 and was available for public review at that
location.
Signed this 8th day of December 2017, at Atascadero, California.
Amanda Muther, Deputy City Clerk
City of Atascadero
Page 2 of 14
City of Atascadero
WELCOME TO THE ATASCADERO PARKS AND RECREATION COMMISSION MEETING
The Parks and Recreation Commission meet when scheduled, in the Atascadero City Hall, located at
6500 Palma Avenue, Atascadero. The Parks and Recreation Commission consider matters in the order
of the printed Agenda.
Copies of the staff reports or other documentation relating to each item of business referred to on the
Agenda are on file in the City Manager’s Office and are available for public inspection during City Hall
business hours at the Front Counter of City Hall, 6500 Palma Avenue, Atascadero, and on our
website,www.atascadero.org. All documents submitted by the public during Commission meetings that
are either read into the record or referred to in their statement will be noted in the minutes and available
for review in the City Manager’s Office.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate
in a City meeting or other services offered by this City, please contact the City Manager’s Office or
the City Clerk’s Office, both at (805) 470-3400. Notification at least 48 hours prior to the meeting or time
when services are needed will assist the City staff in assuring that reasonable arrangements can be
made to provide accessibility to the meeting or service.
TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA
Under Agenda item, “COMMUNITY FORUM”, the Chairperson will call for anyone from the audience
having business with the Commission to approach the lectern and be recognized.
1. Give your name for the record (not required)
2. State the nature of your business.
3. All comments are limited to 3 minutes.
4. All comments should be made to the Chairperson and Commission.
5. No person shall be permitted to make slanderous, profane or negative personal remarks
concerning any other individual, absent or present.
This is the time items not on the Agenda may be brought to the Commission’s attention. A maximum of
30 minutes will be allowed for Community Forum (unless changed by the Commission).
TO SPEAK ON AGENDA ITEMS (from Title 2, Chapter 1 of the Atascadero Municipal Code)
Members of the audience may speak on any item on the agenda. The Chairperson will identify the
subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will
announce when the public comment period is open and will request anyone interested to address the
Commission regarding the matter being considered to step up to the lectern. If you wish to speak for,
against or comment in any way:
1. You must approach the lectern and be recognized by the Chairperson.
2. Give your name (not required).
3. Make your statement.
4. All comments should be made to the Chairperson and Commission.
5. No person shall be permitted to make slanderous, profane or negative personal remarks
concerning any other individual, absent or present.
6. All comments limited to 3 minutes.
The Chairperson will announce when the public comment period is closed, and thereafter, no further
public comments will be heard by the Commission.
Page 3 of 14
ITEM NUMBER: A-1
DATE: 12/13/17
Park and Recreation Commission
May 4, 2017
Page 1 of 3
CITY OF ATASCADERO
PARKS AND RECREATION
COMMISSION
DRAFT ACTION MINUTES
Thursday, May 4th, 2017
6:00 P.M.
Regular Meeting
Atascadero City Hall Council Chambers
6500 Palma Ave.
Atascadero, California
CALL TO ORDER:
Chairperson DeCarli called the meeting to order at 6:01 p.m.
ROLL CALL:
Present: Commissioners Cornejo, Grandgeorge, Mills, Rodriguez, Vice-
Chairperson May and Chairperson DeCarli.
Absent: Commissioner Greenaway
Staff Present: City Manager Rachelle Rickard, Deputy City Manager Terrie Banish,
Public Works Deputy Director Ryan Hayes, Colony Park Community
Center Supervisor Jennifer Fanning, Teen Center Supervisor Larisse
Lopez and Deputy City Clerk/ Board Secretary Amanda Muther
PLEDGE OF ALLEGIANCE:
Chairperson DeCarli led the Pledge of Allegiance.
OATHS OF OFFICE:
City Clerk Lara Christensen led Commissioners Rodriguez, Mills, Cornejo, Grandgeorge,
Vice-Chairperson May and Chairperson DeCarli in their Oaths of Office.
Page 4 of 14
ITEM NUMBER: A-1
DATE: 12/13/17
Park and Recreation Commission
May 4, 2017
Page 2 of 3
PARKS AND RECREATION COMMISSION REORGANIZATION:
1. Commission Appointment of Chairperson – The Board Secretary Amanda
Muther will accept nominations from the Commission.
MOTION: By Vice-Chairperson May and seconded by Commissioner
Cornejo to reappoint Chairperson DeCarli.
Motion passed 6:0 by a roll-call vote.
2. Commission Appointment of Vice-Chairperson – The Chairperson will accept
nominations from the Commission.
MOTION: By Chairperson DeCarli and seconded by Commissioner
Cornejo to reappoint Vice-Chairperson May.
Motion passed 6:0 by a roll-call vote.
PRESENTATIONS: None
COMMUNITY FORUM:
The Community Forum was opened following Item B-1.
APPROVAL OF AGENDA:
MOTION: By Vice-Chairperson May and seconded by Commissioner
Grandgeorge to approve the agenda.
Motion passed 6:0 by a roll-call vote.
COMMISSION ANNOUNCEMENTS AND REPORTS: None.
A. CONSENT CALENDAR:
1. Parks and Recreation Commission Minutes – January 21st, 2016
Recommendation: Commission approve the Parks and Recreation
Commission Meeting minutes of the January 21st, 2016 meeting. [City
Manager]
MOTION: By Vice-Chairperson May and seconded by Commissioner
Grandgeorge to approve the agenda.
Motion passed 6:0 by a roll-call vote.
Page 5 of 14
ITEM NUMBER: A-1
DATE: 12/13/17
Park and Recreation Commission
May 4, 2017
Page 3 of 3
B. MANAGEMENT REPORTS:
1. Review and Approval of the Zoo Garden Event Center
Recommendations: Commission:
1. Approve the preliminary design of the Zoo Garden Event Center.
2. Direct Public Works staff to present design to City Council and
proceed with the completion of Construction Bid Documents. [Public
Works]
Public Works Deputy Director Hayes presented the item and answered questions from
the Commission. City Manager Rickard and Colony Park Community Center Supervisor
Fanning also answered questions from the Commission.
The following citizen spoke during Public Comment: Doug Lapp
MOTION: By Commissioner Mills and seconded by Commissioner
Cornejo to approve the preliminary design of the Zoo Garden
Event Center.
Motion passed 6:0 by a roll-call vote.
COMMUNITY FORUM:
The following citizens spoke during Community Forum: Ron Vasconcellos (Exhibit A) and
Doug Lapp (Exhibit B).
C. STAFF COMMENTS/ ANNOUNCEMENTS:
1. Parents for Joy – Playground Update
2. ALPS Three Bridges Oaks Preserve Update
3. Event Updates
Vice-Chairperson May announced that the Atascadero Greybots won their second World
Championship.
D. ADJOURNMENT:
Chairperson DeCarli adjourned the meeting at 7:01 p.m.
MINUTES PREPARED BY:
Amanda Muther, Deputy City Clerk
The following exhibits are available for review in the City Clerk’s office:
Exhibit A – North County Adaptive Sports & Recreation Program literature, handouts from Ron
Vasconcellos
Exhibit B – Custom Canopies, Inc. booklet, handout from Doug Lapp
Page 6 of 14
ITEM NUMBER: B-1
DATE: 12/13/17
Atascadero Parks and Recreation Commission
Staff Report – Public Works Department
Review Draft Conceptual Plans for Playground Replacement and
Upgrades at Atascadero Lake Park
RECOMMENDATION:
Commission review and provide staff direction on the draft conceptual plans for
playground replacements at the Atascadero Lake Park .
DISCUSSION:
Background:
Earlier this year, City staff submitted an application for the Housing Related Parks
(HRP) grant program, which is administered by the California Department of Housing
and Community Development (HCD). This grant program is designed to reward local
municipalities that approve housing for lower income households and are in substantial
compliance with the State of California’s Housing Element Law. The primary purpose
of these grant funds is to create or rehabilitate parks and/or recreational facilities , and
2017 was the final year that HCD accepted applications for this grant.
Atascadero’s HRP grant application requested $742,750 of eligible monies and, if
awarded, the City Council identified $505,000 to go towards the Joy Playground at
Colony Park Community Center with the remaining $237,750 toward Atascadero Lake
Park rehabilitation projects. Unfortunately, 95 other municipalities also applied for
eligible monies which exceeded the grant fund balance. In order to distribute the
remaining fund monies equitably between the municipalities, the HCD awarded the City
$355,706 in HRP grants.
The City Council discussed the HRP grant award at their November 2 8, 2017 meeting.
In order to keep the same level of funding previously discussed for the Joy Playground,
coupled with less limitations on fund purpose, the Council approved allocation of
$505,000 of the Parkland Facilities Fees fund balance to the Joy Playground.
Generally, Parkland Facilities Fees may not be used to rehabilitate existing park
infrastructure but may be used to expand parks or add additional features and
amenities to existing parks. The Joy Playground will be a new playground amenity at
Colony Park, and the project is eligible to use Parkland Facilities Fees funds. The
Council further approved utilizing the entire HRP grant award of $355,706 toward
Atascadero Lake Park rehabilitation projects comprised of the following:
Page 7 of 14
ITEM NUMBER: B-1
DATE: 12/13/17
Playground Replacement and Upgrades Estimated Cost: $280,000
The current youth playground structure is at the end of its useful life (20+ years) and is
slowly shrinking in size as components break and replacemen t parts are no longer
available or no longer compliant with current playground standards. The unit proposed
to be replaced is the main playground structure and is geared toward youth , ages 5 to
12. The other playground structure (south end closest to the Ranger House) is geared
toward toddlers (under age 5) and is a newer unit that is in good condition and
replacement is not needed at this time. The existing swing set unit is also
recommended to be replaced since its nearing the end of its useful life and is out of
compliance for fall protection. The new youth playground unit and swing set will remain
in the current playground area footprint that has a concrete border. A poured -in-place
rubberized surface within the entire playground area is recommended to comply with
fall protection and ADA accessibility requirements. The above estimated cost reflects a
credit of nearly $50,000 in grant monies provided by GameTime, the playground
manufacturer.
Electrical Upgrades Estimated Cost: $15,000
Staff has heard that access to additional electrical outlets throughout the park is
desirable for various special events like the Wine Festival and Mid -State Cruisers Car
Show. Generally, this scope of work is to provide additional duplex outlets throughout
the park, which will be controlled by a fuse switch and energized for special events only.
Outdoor Picnic / BBQ Area Replacement Estimated Cost: $30,000
The City has upgraded various outdoor picnic / BBQ areas in recent years primarily
through Community Development Block Grants (CDBG). However, there are several
locations that are in need of replacement due to age and/or ADA accessibility.
Picnic/BBQ Area No. 3 (near the volleyball court/future Zoo Event Center) is prioritized
as the highest need for replacement. Work includes grading, concrete, picnic tables,
BBQ grills, and other miscellaneous and related work.
Other Site Improvements and Amenities Estimated Cost: $10,000
There is need for minor site improvements and site amenities such as park benches
and lighting, walkway improvements, and other miscellaneous items a nd work.
Grant Administration/Project Management Estimated Cost: $20,706
Staff time and expenses related to administer grant requirements and implement
projects.
Draft Conceptual Plans for Playground Replacements:
Staff has been coordinating design options for playground replacement and upgrades
with Great Western Recreation - who is the GameTime vendor in our region. As
mentioned above, the toddler unit will remain in -place, as-is, while the youth unit and
swing sets are proposed to be replaced. The youth unit is at the end of its useful life
and a modern play structure meeting current standards is proposed to replace the aging
unit. Various components to the youth unit have broken and are either no longer
available from the manufacturer or are no longer compliant with playground standards.
In addition, the swing set unit is also out of compliance for fall protection and requires
Page 8 of 14
ITEM NUMBER: B-1
DATE: 12/13/17
relocation to meet fall protection guidelines and to accommodate the new youth unit.
The overall perimeter of the playground will not change and a poured -in-place
rubberized surface is proposed to be constructed within the concrete perimeter. This
surface will comply with fall protection and provide ADA accessibility.
Great Western Recreation has prepared conceptual plans (Attachment 1) for the youth
playground unit and swing sets for the Commission’s review. GameTime playgrounds
are designed to “inspire imaginations, and encourage people of all ages and abilities to
be more active”. A representative from Great Western Recreation is anticipated to be
present at this meeting to present the draft conceptual plans and answer any questions.
Removal of the current playground structure and swing set will allow for a more
interactive structure and fall-compliant swing set .The conceptual plans show a youth
play structure which is larger than the existing structure and consists of one small and
one taller climbing structure connected with a bridge. Several options for climbing to
and from the ground into the structures exist, including floating stepping stones,
ladders, and stairs. Both open-top and enclosed slides allow children to return to the
ground quickly. A balance log that leads to a floating stepping stone and rope net unit
with a rock boulder feature is also proposed. This playground will add to the enrichment
of the Atascadero Lake Park and provide more opportunities for play.
Staff requests that the Commission provide staff with direction regarding the playground
project. The project will be brought back before the Commission in early January for a
recommendation to the City Council. The Commission’s recommendation will be
forwarded to the City Council for final approval of the conceptual plan and upgrades to
the playground and award of the contract. The City needs to execute a purchase order
by the end of January 2018 in order to secure an approximate $50,000 grant credit from
GameTime, the playground manufacturer.
FISCAL IMPACT:
None.
ALTERNATIVE:
The Commission may suggest modifications or revisions to the draft conceptual plans.
ATTACHMENT:
Draft Conceptual Plans for Atascadero Lake Park Playground Replacements
Page 9 of 14
Atascadero Lake Park Grant Playground Atascadero, CA Great Western Recreation | Tyler Kyriopoulos 435‐760‐5103 tyler@gwpark.com g ITEM NUMBER: B-1DATE: 12/13/17ATTACHMENT: 1Page 10 of 14
Atascadero Lake Park Grant Playground Atascadero, CA Great Western Recreation | Tyler Kyriopoulos 435‐760‐5103 tyler@gwpark.com ITEM NUMBER: B-1DATE: 12/13/17ATTACHMENT: 1Page 11 of 14
Atascadero Lake Park Grant Playground Atascadero, CA Great Western Recreation | Tyler Kyriopoulos 435‐760‐5103 tyler@gwpark.com ITEM NUMBER: B-1DATE: 12/13/17ATTACHMENT: 1Page 12 of 14
Atascadero Lake Park Grant Playground Atascadero, CA Great Western Recreation | Tyler Kyriopoulos 435‐760‐5103 tyler@gwpark.com ITEM NUMBER: B-1DATE: 12/13/17ATTACHMENT: 1Page 13 of 14
ITEM NUMBER: B-1DATE: 12/13/17ATTACHMENT: 1Page 14 of 14