HomeMy WebLinkAboutAgenda Packet 07/28/1997 "PUB IC REVIEW COPY
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ATASCADERO CITY COUNCIL
ADJOURNED MEETING
MONDAY, JULY 28, 1997
CiTY ADMINISTRATION BUILDING
6500 PALMA AVENUE
CLUB ROOM (4T" FLOOR)
4:00 P.M.
George` Harold Ray [Jerry Ken
Luna Carden Johnson Clay Lerno
This agenda is prepared and posted pursuant to the requirements o Government code Section
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each item. in addition to any action identified in the brief general description c f each item, the action that
may be taken shallinclude: A referral to staff with specific requests for information; continuance;specific
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authorization to enter into negotiations and execute agreements pertaining to the item; adoption or
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Copies of the staff reports or other documentation relating to each iteof business referred to on
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CALL TO ORDER
ROLL CALL
COUNCIL COMMENT
PUBLIC COMMENT
REGULAR BUSINESS:
1. RESOLUTION NO. 71-97 - Awarding a contract to NFL Construction, Inc. for the
construction of the State Route 41/Atascadero Avenue Storm Dr in Project (Bid No. 97-07)
[John Neill (Cont'd from 7122197.meeting)
(Staff recommendation: Adopt resolution/Revise adopted FY 971,98 budget)
• REPORT TO CITY COUNCIL
Meeting Date: ;07/28/97
CITY OF ATASCADERO Agenda Item: 1
THROUGH: Robert F. Grogan, Interim City Manager
FROM: John B. Neil, Assistant City Engineer
VIA: Ateven J. Sylvester, City Engineer
SUBIECT:
Bid award of the State Route 41/Atascadero Avenue Storm Drain Project
RECOMMENDATION:
1. Adopt Resolution No. 71-97 awarding a contract to construct th&State Route
41/Atascadero Avenue Storm Drain Project to NFL Construction, 1110 Inc.
2. Revise the adopted FY 97/98 budget
DISCUSSION:
The project is for the construction of a storm drain along Atascadero Avenue from
Atascadero Creek to Morro Road. The storm drain then continues along Morro Road to
Curbaril Avenue (see Attachment D). This segment of the storm,drain will provide the vital
first link in completing a storm drain system which will ultimately extend along Azucena
Avenue. The project will complete Phase 1 and a portion of Phase 2 of the storm drain
identified in the Amapoa/Tecorida Master Drainage Study presented to Council on April
25, 1995. Council, at their June 27, 1995 meeting, established construction of the Phase 1
portion of the storm drain as the highest priority project within the Amapoa/Tecorida
drainage basin. Based on Council's direction, staff has completed the design, advertised
for bid and secured over $400,000 in outside funding to complete the project. In addition,
staff has acquired 54 easements for drainage, public utilities and construction along with
numerous consents from land owners at no cost to the City.
Bids were received and publicly opened on July 11, 1997. The bids have been checked
for completeness and accuracy. Staff finds NFL Construction., Inc. to be the lowest
responsible bidder.
A bid summary prepared by the City Clerk and the itemized bid summary are included in
this report for reference. The low base bid was submitted by NFL Construction, Inc. in the
amount of $803,163.00. The base bid is the basis of award for the contract.
Additive No. 1 was for the construction of an overlay on Atascadero Avenue after
construction of the storm drain. Staff is not recommending award of Additive No. 1 to NFL
000001
Bid No. 97-07, Award
July 28, 1997
Page 2
Construction in the amount of $40,560.00 due to the high unit costs. The contract requires
NFL Construction to maintain the project for a period of one year after acceptance. This
year can be used as a settlement period for the trench after which time Atascadero Avenue
could be overlayed under a separate contract. Staff feels that rebidding the Atascadero
Road overlay one year after completion of the project will result in lower unit costs for the
overlay resulting in a significant cost savings.
Staff is recommending that the adopted FY 97/98 budget be adjusted in order to proceed
with construction of the project. If the contract is not awarded,the City may loose
$400,000 in outside funds ($300,000 of CalTrans Minor Project "A" Funds and $100,000
of Regional State Highway Account Funds). These funds may not be available in the
future. The proposed adjustments to the adopted FY 97/98 budget are itemized on
Attachment E.
FISCAL IMPACT:
PROJECT EXPENDITURES
Construction (base bid only) $803,163.00
Contingencies @ 5% $40,158.15
Soils testing @ 1.5% $12,047.45
Construction engineering and surveying @ 10% $80,316.30
TOTAL EXPENDITURES $935,684.90
PROJECT REVENUES
CalTrans' Minor Project "A" Funds (Fund 500) $300,000.00
Regional State Highway Account Funds (Fund 500) $100,000.00
Urban State Highway Account Funds (Fund 500) $80,000.00
Amapoa/Tecorida Drainage Fees (Fund 701) $146,506.00
Drainage Impact Fees (Fund 700) $190,444.00
Streets and Bridges Fees (Fund 705) $60,400.00
000002
Bid No. 97-07, Award
July 28, 1997
Page 3
TDA Non-transit Funds (Fund 732) $58,350.00
TOTAL REVENUES $935,700.00
ATTACHMENTS:
Attachment A, Resolution 71-97
Attachment B, Bid Summary
Attachment C, Itemized Bid Summary
Attachment D, Project Map
Attachment E, FY 97/98 Budget Adjustment
93104AW D.ATA
000003
RESOLUTION NO. 71-97
9
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ATASCADERO, CALIFORNIA, AWARDING A CONTRACT TO
NFL CONSTRUCTION, INC.
FOR THE CONSTRUCTION OF THE STATE ROUTE 41/ATASCADERO AVENUE
STORM DRAIN PROJECT
CITY OF ATASCADERO BID NO. 97-07
WHEREAS, the State Route 41/Atascadero Avenue Storm Drain Project is identified in the
current capital budget adopted by the City Council of the City of Atascadero, California;
and
WHEREAS, on July 11, 1997 sealed bids were publicly opened for the State Route
41/Atascadero Avenue Storm Drain Project and NFL Construction, Inc. was found to be the
lowest responsible bidder; and
WHEREAS, the public interest and general welfare will be served by construction of the
State Route 41/Atascadero Avenue Storm Drain Project.
NOW, THEREFORE, the City Council of the City of Atascadero does resolve as follows:
1. The Mayor is hereby authorized to execute an agreement with NFL
Construction, Inc. for the construction of the State Route 41/Atascadero
Avenue Storm Drain Project base bid in the total amount of $803,163.00
2. The City Manager is hereby authorized to make minor corrections or
modifications of a mathematical or clerical nature.
3. The City Engineer is hereby authorized to approve contract change orders up
to 5% of the contract amount.
4. The City Accountantis hereby authorized to adjust the FY 97/98 budget and
to appropriate, reallocate, release and expend: $300,000.00 in CalTrans'
Minor Project "A" Funds (Fund 500); $100,000.00 in Regional State
Highway Account Funds (Fund 500); $80,000.00 in Urban State Highway
Account Funds (Fund 500); $146,506.00 in Amapoa/Tecorida Fees (Fund
701); $190,444.00 in Drainage Impact Fees (Fund 700); $60,400.00 in
Streets and Bridges Fees (Fund 705); $58,350.00 in TDA Non-transit Funds
(Fund 732); and issue the necessary warrants to comply with the terms of
this agreement.
000004
Resolution No. 71-97
Page 2
5. The San Luis Obispo Council of Governments is hereby authorized to release
$100,000.00 in Regional State Highway Account Funds and $80,000.00 in
Urban State Highway Account Funds for the construction of the State Route
41/Atascadero Avenue Storm Drain Project.
6. CalTrans is hereby authorized to release $300,000.00 in Minor Project "A"
Funds for construction of the State Route 41/Atascadero Avenue Storm Drain
Project under their cooperative agreement with the City.
On a motion by Councilperson seconded by Councilperson ,
the foregoing Resolution is hereby adopted in its entirety on the following roll call vote:
AYES:
NOES:
ABSENT:
ADOPTED:
ATTEST: CITY OF ATASCADERO
Marcia M. Torgerson Ray Johnson
City Clerk Mayor
AP OVED AS TO FORM: APPROVED AS TO CONTENT:
Ro anley Steven J. Sylvester
In im City At rney City Engineer
APPROVED AS TO FUNDING:
(�' 0-4'0-h' q4 r)
RAC ELLE RICKARD, Accountant
000005
ATTACHMENT B
Bid No. 97-07, Award
July 28, 1997
BID SUMMARY
TO: John Neil, Assistant City Engineer
FROM: Marcia M. Torgerson
City Clerk
BID NO.: 97-07
OPENED : 07/11/97 2:00 p.m.
PROJECT: State Route 41/Atascadero Ave. Storm Drain Project
(3) bids were received and opened today, as follows:
Bidder Base Bid Additive No. 1 Total
NFL Construction
1532 Ranchero Dr. $803,163.00 $40,560.00 $843,723.00
Oceanside, CA 92057
Whitaker Contractors, Inc.
P.O. Box 910 $847,628.50 $43,160.00 $890,788.50
Santa Margarita, CA 93453
Granite Construction
P.O. Box 50085 $945,628.00 $26,000.00 $971 ,628.00
Watsonville, CA 95077
Attachments: 3 bids
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ATTACHMENT C
c W Bid No. 97-07, Award
July 28, 1997
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