HomeMy WebLinkAboutAgenda Packet 10/17/1996 MAYOR GEORGE HIGHLAND
ATASCADERO CITY COUNCIL
SPECIAL MEETING
THURSDAY, OCTOBER 17, 1996
CITY ADMINISTRATION BUILDING
6500 PALMA AVENUE, 4T" FLOOR ROTUNDA ROOM
7:00 P.M.
George Ray George CHarold David
Luna Johnson Highland Carden Rev�ley
This agenda is prepared and posted pursuant to the requirements of Government code
Section 54954.2. By listing a topic on this agenda, the City Council has expressed its intent to
discuss and act on each item. In addition to any action identified in the brief general description
of each item, the action that may be taken shall include: A referral to staff with specific requests
for information; continuance; specific direction to staff concerning the policy or mission of the
item; discontinuance of consideration; authorization to enter into negotiations and execute
agreements pertaining to the item;adoption or approval;and, disapproval
Copies of the staff reports or other documentation relating to each item of business
referred to on the agenda are on file in the office of the City Clerk (Room 208) and in the
Information Office (Room 103), available for public inspection during City Hall business hours.
The City Clerk will answer any questions regarding the agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to
• participate in a City meeting or other services offered by this City, please contact the City
Manager's Office, (805) 461-5010, or the City Clerk's Office, (805) 461-5074. Notification at
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service.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
AGENDA
BUSINESS ITEM:
1. WORKSHOP TO REVIEW AND CONSIDER PROPOSED CITY BUDGET FOR FISCAL
YEAR 1996/97
ADJOURN
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item:
is
From: Andrew J. Takata, City Manager Meeting Date: 10/17/96
SUBJECT: 1996/97 Fiscal Year Budget
RECOMMENDATION:
Direct staff as to the reorganization plan and adopt remaining FY 1996/97 Budget.
BACKGROUND
As per direction given at the September 6, 1996, Council meeting, the following is a
report for the 1996/97 Budget.
The Finance Committee has reviewed parts of the budget, as well as the
recommendations of the City Manager. In addition to the City Manager's
recommendations, there is a need for the City Council to discuss the possibility of
• lay-offs or not filling those positions currently marked vacant which are occupied by
temporary employees.
t Attached you will find the following:
Exhibit A - A cost detail report.
Exhibit B - A report on not filling vacant positions and deleting temporary
employees from those positions. The amount of labor cost, shown at the
bottom of this sheet, would be $4,124, 016. We would have to add back in
the overtime and part-time salary increase for the Fire Department.
Exhibit C -This sheet indicates the savings we would achieve for this fiscal
year. The total labor cost would be $4,276,425.
Exhibit D (Option 1) - This option would result in a total employee cost of
$4,181 ,521 . It would: Eliminate two police officers; increase the Fire
Department by two men3bervj Virainate41ie Battalion Chief/Fire Marshall
position; eliminate thEV City Planner positiori fill the vacant Community
Development Director pow �e4iee IF/Iaintenance Worker I position;
leave the Finance Director position vacant and requests and Accountant and a
Finance Analyst; eliminates the Administrative Secretary position and requests
• a '/2-time Account Clerk I to be in charge of accounts payable; eliminates either
the Secretary to the City Manager or the Secretary to the City Council
position. The total labor cost would be $4,181,521.
Exhibit E - This sheet reflects what the cost would be for those employees
currently in temporary positions. The total labor cost is $4,239,195.
• Exhibits F and G (Option II) - This sheet reflects the differences of having the
temporary employees here, basically through 45% of the year. This option
shows the result of eliminating the Secretary to the City Council or the
Secretary to the City Manager position, vacating one of the Police Lieutenant
kpositions after the personnel issue is resolved, vacating the Fire Battalion Chief
;position and adding two Firefighter positions (thereby eliminating overtime
costs), the hiring of a Community Development Director, the elimination of the
City Planner position, the elimination of the Plan Check Engineer position, the
creation of a Chief Building Official the request for a Finance Director,
Accountant and elimination of the Administrative Secretary and Finance
Technician positions, and the elimination of a Building Maintenance Worker I
position with contracting of services. The total labor costs are $4,194,019
(Exhibit F) and $4,324,905 (Exhibit G, which is for this fiscal year).
The last option—as well as any of these options—can be combined with any
plan the Council deems necessary for the survival of the City. This option
proposes not filling any positions except for the two Firefighters, eliminating
the Battalion Chief, and filling the Finance Accountant and either the Finance
Analyst or Finance Director position. Once again, we could balance the budget
without filling the vacant positions. The total labor costs are $4,270,284
(Exhibit H) and $4,279,815 (Exhibit I, which is for this fiscal year).
• Also attached you will find a list of the different positions that are currently allocated
in the budget and what the rough total salary and benefits are. Obviously, deleting a
position and replacing it with another will create a change in the General Fund
Budget. The problem with not filling the vacancies is that key positions would not be
filled.
In addition to the above, the following amounts, as requested by Council, are true
costs for certain programs. The following are the recommended transfers from the
General Fund:
1 . Repayment of loan for negative fund balances for Stadium Park
($24Q,OOQ) to the Wastewater Fund?
2. Certificates of Participation (CQPr payment ($98,000);
3. The difference in the COP that the Police Impact Fee has been unable to
recoup ($37,000) -
4. Recreation Fund transfer ($38,850);
5. Zoo transfer ($103,641);
. 6. EI Camino Real transfers for payment of infrastructure improvements at
the Factory Outlet (one-half of the City's sales taxes for the last fiscal
year, $71 ,000).
In addition, staff is recommending a Contingency Reserve of $350,000. $y doing so
we can build up our reserves in the future to get the over $2 million, which has been
recommended by staff in the past, plus it should take care of any emergencies we
may encounter. Our funds have been very conservative on our revenue projections
• and, therefore, we may be able to receive more money in the future to put toward
streets or additional reserves.
As you review the general Fund Reserves versus expenditures, there is an
approximalely'$374, 388 difference with expenditures exceeding revenues. This is
shown this_wa in urd to c etermitne b#ch reduction plan this City Council wishes
to enact.
If you have any questions, please do not hesitate to call.
AJT:cw
Attachments: Exhibits A-1
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