HomeMy WebLinkAboutAgenda Packet 06/10/1996 PUBLIC REVIEW COPY
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ATASCADERO CITY COUNCIL from co ter
SPECIAL MEETING
JUNE 10, 1996
CITY ADMINISTRATION BUILDING
6500 PALMA AVENUE, 4T" FLOOR ROTUNDA ROOM
7:00�PM_
CGeorge Ray George CHarold C��D
Luna Johnson Highland Carden
This agenda is prepared and posted pursuant to the requirements of
Government code Section 54954.2. By listing a topic on this agenda, the City
Council has'expressed its intent to discuss and act on each item. In addition to any
action identified in the brief general description of each item, the action that may be
taken shall include: A referral to staff with specific requests for information;
continuance; specific direction to staff concerning the policy or mission of the item;
discontinuance of consideration; authorization to enter into negotiations and execute
agreements pertaining to the item;adoption or approval;and, disapprova/.
Copies of the.staff reports or other documentation relating to each''item of
• business referred to on the agenda are on file in the office of the City Clerk (Room
208) and in the Information Office (Room 103), available for public inspection during
City Hall business hours. The City Clerk will answer any questions regarding the
agenda.
In compliance with the Americans with Disabilities Act if you need-special
assistance to participate in a City meeting or other services offered by this City,
please contact the City Manager's Office, f8O5) 461-5010, or the City Clerk's Office,
(805) 461-5074. Notification at least 48 hours prior to the meeting or time when
services are needed will assist the City staff in assuring that reasonable arrangements
can be made to provide accessibility to the meeting or service.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
PURPOSE OF THE MEETING:
The City Council will conduct a workshop with the members of the City's Economic
Recovery Task Force relative to their findings and recommendations as submitted to the
City Council at their meeting of May 28, 1996
ADJOURN
•
ECONOMIC RECOVERY TASK FORCE (ERTF)
RECOMMENDATION TO CITY COUNCIL
I. SHORT TERM RECOMMENDATIONS:
These are actions with an immediate effect. These recommendations
are to remain in effect until the budget incorporates the pay-back to the
Wastewater Fund, budgets realistic amounts for the Zoo and
incorporates a minimum General Fund Reserve as recommended by the
auditors.
A. SHORT TERM STEPS TO IaEn FROM ADDING NEW DEBT TO
THE GENERAL FUND
1. No new projects.
2. Create no new or additional positions.
3. No wage or salary increases.
4. Each department will not exceed its annual budget.
• B. SHORT TERM COSTL CUTTING TO COVER EXISTING DEBT,
ANNUAL EXPENSES & MINIMUM GENERAL FUND RESERVE
1. City Manager to be held accountable for control of the
budget.
2. Reduction of department head salaries.
3. Reduction of certain employee benefits such as health pay-
back for employees without dependents.
4. Department budget reductions based on ER T F rating of
individual departments. (See ratings on page 4.)
S. Consider voluntary employee furloughs.
C. SHORT TERM REVENUE ENFI LANCEMENTS
I. Enforce a requirement that all those doing business in the
City of Atascadero, including all contractors, subcontractors
and suppliers, have an Atascadero business license.
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II. LONGTERM RECOMMENDATIONS.
These are actions that ranay take some time before the effects will be
realized.
A. LONG TERM COST REDUCTIONS
1. Consider contracting for dispatch services.
2. Adopt enroachment and sidewalk ordinances.
3. Consider monthly payroll or consider contracting out
payroll.
4. Centralize purchasing.
5. Enact PG&E recommendations to reduce utility costs at the
Pavilion and other City buildings.
B. LONG TERM REVENUE EINFLANCEMEINTS
1. Increase any fees that aren't recovering all costs to the City.
This includes the cost of deferred maintenance and
administration.
2. Enforce code, permit and license requirements.
3. Charge a hazardous materials franchise fee on pipelines.
4. Before the ERTF could consider a tax increase or city-wide
assessment it is deemed necessary that all the short term
recommendations be implemented .
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C. LONC TERM INCREASE IN SERVgCE LEj/E-�5
These are to be enacted after the short tem recommendations
• have been imptemented.
1. Overlay roads according to the priority established by the
City Engineer.
2. Increase road maintenance staff to previous level.
3. Repair buildings owned by the City .
4. Replace worn out equipment.
3. hire a Community Development Director and a Public
Works Director.
D. OTHER
1. A record of the City's financial status should be current and
available at all times and should include cash flow
projections. The report should also reflect the annual
amount budgeted For each department, expected revenues
for each department and balances remaining as the fiscal
,year progresses.
2. Utilize computer for self-service in the Planning
Department.
3. Sn-amline permitting process without reducing standards.
4. Implement a Fixed Asset program and update it annually.
S. Improve collections. Turn delinquent accounts over to
collection agency.
b. Implement an incentive program for employee's suggestions
that save money.
7. Implement a reward system for departments that come in
under budget at the end of the fiscal year.
8. Allow departments to carry over unexpended funds to the
next fiscal year.
NOTE: The preceding recommendations are not listed in order of priority.
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ECONONJIC RECOVERY TASK FORCE (ERTF)
S RATINGS OF DEPARiEiV"TS BY
SERVICE LEVEL AND ADEQUACY OF FUNDING
DEPARTMi ENT SERVICE LEVELS ADEQUACY OF
FUNDING FROM
GE S ER-AL FUND
Police Adequate More than adequate
Fire More than adequate Adequate
Finance Less than adequate Less than adequate
Community Services
Administration Less than adequate Less than adequate
Recreation More than adequate More than adequate
Parks/Buiidings Less than adequate Less than adequate
Zoo Less than adequate Less than adequate
Street Division Less than adequate Less than adequate
Pavilion Less than adequate More than adequate
Community Development Less than adequate Less than adequate
Administration More than adequate Adequate.
Wastewater Adequate Not applicable
(Enterprise f�;nd)
* Refer to individual sub-committee reports for each department to gain a
better understanding of the ratings.
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