HomeMy WebLinkAboutAgenda Packet 07/09/1979 1
AGENDA - ATASCADERO CITY COUNCIL
Regular Meeting
• July 9, 1979 7 : 30 p .m.
Atascadero Administration Building
Call to Order
Pledge of Allegiance
Invocation
Roll Call
Public Comment
A . CONSENT CALENDAR
None
B. HEARINGS , APPEARANCES AND REPORTS
None
C. UNFINISHED BUSINESS
None
D. NEW BUSINESS
1 . Consideration of Resolution No . 1-79, a resolution appointing
the City Attorney and establishing compensation for the
position
2 . Consideration of Ordinance No. 3, an ordinance imposing a
sales and use tax to be administered by State Board of
Equalization
3 . Consideration of an agreement with the State Board of
Equalisation for administering a local sales and use -tax
and directing the Mayor and City Clerk to execute same
4 . Consideration of Ordinance No. 4 an ordinance establishing
the office of city manager
h . Consideration of Ordinance No . 5 , ap ordinance establishing
the office of city clerk
6 . Consideration of Ordinance No. 6, an ordinance establishing
the office of city treasurer p
7. Consideration of Ordinance No . 7, an, ordinance establishing
the office of finance director ,,
8. Council discussion and determination of establishing a
planning commission and determining the number of members
thereto and directing the drafting of an ordinance to
accomplish same
E . INDIVIDUAL DETERMINATION AND/OR ACTION _
1 . City Council
2. City Attorney
3 . City Tianager
• CITY OF ATASCADERU
COUNCIL MEETING • �v
July 2, 1979.
The meeting was called to order by Acting Chairman Bob Wilkins, Jr.
After the Flag Salute, invocation was given by Rev. a ,
pastor of the Atascadero Bible Church. '
Bob Wilkins Jr. was nominated for Mayor (motion G. Highland, 2nd
W. Stover) . Election was by unanimous vote.
William Stover was nominated for Mayor pro tempore (motion Rolfe
Nelson, 2nd M. Mackey) . Election was by unanimous vote.
A motion was presented (motion G. Highland, 2nd M. Mackey) that the
terms of office for the Mayor and Mayor pro tempore be set at one
year. Motion adopted unanimously.
A motion was presented (TRotion G. Highland, 2nd W. Stover) to
consider Urgency Ordinance 79-1 by title only. Motion adopted
unanimously. Motion presented (R. Nelson, 2nd W. Stover) to adopt
Ordinance 79-1. After discussion, motion was amended (R. Nelson
motion, M. Mackey 2nd) to adopt Ordinance 79-1 with deletion of
sentence 3 , Section 3, beginning "Government Code Section 34328.5
. . . " and ending ". . . ordinances superseding them. " . Roll call vote:
Ayes: Highland, Mackey, Nelson, Stover, Wilkins; Nays: None
A motion was presented (motion by W. Stover, 2nd G. Highland) to
consider Urgency Ordinance 79-2 by title only. Motion adopted
unanimously. Motion was presented to adopt Urgency Ordinance
79-2 (motion G. Highland, 2nd W. Stover) . Roll call vote:
Ayes: G. Highland, til. Mackey, W. Stover, B. Wilkins; Nays:
R. Nelson.
The floor was opened by the Mayor for general public discussion.
The Council adjourned to an Executive Session.
Council reconvened. The selection of Murray Warden, by a 5-0 vote,
to serve as City Manager/City Clerk was announced.
The meeting was adjourned tQ 7:30 P.M. , Monday, July 9, 1979.
4;;'
Geor a P. Hig and,
Acting Clerk
•
• CITY OF ATASCAIIE'RO •
COUNCIL MEETING
July 2, 1979.
The meeting was called to order by Acting Chairman Bob Wilkins, Jr.
After the Flag Salute, invocation was given by Rev. E. B. Claud,
pastor of the Atascadero Bible Church.
Bob Wilkins Jr. was nominated for Mayor (motion G. Highland, 2nd
W. Stover) . Election was by unanimous vota.
William Stover was nominated for Mayor pro tempore (motion Rolfe
Nelson, 2nd M. Mackey) . Election was by unanimous vote.
A motion was presented (motion G. Highland, 2nd M. Mackey) that the
term, of office for the Mayor and Mayor pro tempore be set at one
year. Motion adopted unanimously.
A motion was presented (motion G. Highland, 2nd W. Stover) to
consider Urgency Ordinance 79-1 by title only. Motion adopted
unanimously. Motion presented (R. Nelson, 2nd W. Stover) to adept
[ordinance 79-1. After discussion, motion was amended (R. !Nelson
motion, M. Mackey 2nd) to adopt Ordinance 79-1 with deletion of
sentence 3, Section 3, beginning "Government Cade Section 34323.5
. . ." and ending " . . .ordinances superseding them. " . Rohl call. vote:
Ayes: Highland, Mackey, Nelson, Stover, Wilkins; Nays-. None
A motion was presented (motion by W. Stover, 2nd G. Highland) to
consider Urgency Ordinance 79-2 by title only. Motion adopted
unanimously. Motion was presented to adopt Urgency Ordinance
79-2 (motion G. Highland, 2nd W. Stover) . Roll call vote:
Ayes: G. Highland, M. Mackey, W. Stover, B. Wilkins; Nayc:
R. Nelson.
The floor was opened by the Mayor for general public discussion.
The Council adjourned to an Executive Session.
Council reconvened. The selection of Murray Warden, by a 5-0 vota,
to serve as City Manager/City Clerk was announced.
The meetingwasadjourned to 7:30 P.M. , Monday, July 9, 1979.
� •
/Geor P. Hig and,
4
Acting Clerk
i i
Rei-, ;Ia:r Eeetsr-. J 1
Veterans 1'• emorial r�zildir^
Call to Order
Fled--e of Aller=;lance
Invocation
Roll Call
A-1 ` o.mina-ions and electi.or of .sayer ' 1w
A-? Idoriina ions and election of eore r
A Determination od ' le..
. Fy ..,no
r
e N
A-4 Consideration and ado-otion of Ordinanc--. Eo . 1- as an urgency
mea7,ur e , ord'Lnance -4.-ne time and 7)lc:ce of l e�;L lar Ii;Pn t
ti-
Co.-sideration and adoption of 'Ordinance No. 1 as 2i: ur,'Prcy
-measure , ordinance adopti2 c' tlhe County Code for the Ci ty cf
Atasca.dero
A-c U'eneral discussion
ADJO RrI TO MO dD Y� JT LY 9 , 1975
tascadeiCa
INCORPORATED JULY 2. 1979
� 7
9 L� /
DATE .July 25, 1979.
TO Mayor Wilkins, Cobncil members Mackey,
Nelson & Stover
FROM Councilman Highland
SUBJECT AL 79-23, Lot Line Adjustment application
submitted by Washburn/Sims
After studying the packet submitted by the
County Planning Dept., and after talking with
Mr. Washburn, I have come to the conclusion
this application represents a disagreement
between the Dept. and Mr. Washburn conseening
who told what to whom. I am also convinced we
could never determine who is right.
The facts are:
1. The Lot Line Ad,jsutment would create a lot
smaller than permitted in the G.P.
2. The existing lot is smaller than permitted
under the Plan, and is smaller than the one
that would be created.
3. A building exists on the existing lot and
on part of the proposed lot.
In this particular case I would support granting
the Lot Line Adjustment as proposed by the
applicants.
NEn A. ROcoweY, Director Telephone(805)549-5600
PLANNING DEPARTMENT
Courthouse Annex
SAN LUIS OBISPO, CALIFORNIA - 93408
July 19, 1979
Honorable City Council
Atascadero, California
SUBJECT: AL 79-23, PROPOSED LOT LINE ADJUSTMENT OF A PORTION OF LOTS 4,
5, AND 5A, BLOCK 7, ATASCADERO COLONY
(ZONING. C-2-D(518) (SIMS/WASHBURN - NONE)
APPEAL OF A DENIAL BY THE SUBDIVISION REVIEW BOARD
At a regular meeting of the Subdivision Review Board on July ll, 1979,
the attached Lot Line Adjustment was considered and denied. The applicants
subsequently appealed this denial to your City Council for final determination.
The County Subdivision Ordinance (Title 21) provides for approval of Lot
Line Adjustment by the Governing Body or City Council.
The proposed adjustment does not comply with the Atascadero General Plan
as to minimum lot size as indicated in the Subdivision Review Board
Reports. The Review Board clearly considers the entire site as consolidated
into one lot for building and zoning purposes. We could support an
adjustment only if the new resulting parcels complied with the General
Plan (half acre lots). The proposed parcel, under the applicants'
current proposal, is for a .226 acre or 9845 sq. ft. parcel.
The Subdivision Review Board indicated that they could support the
previous adjustment map, dated July 9, 1979, with the half acre parcel
and with provisions for a joint use and maintenance agreement on the
parking lot.
Please note: that proposed conditions #2 through 5 are standard conditions
establishing how the Lot Line Adjustment is to be recorded. They are
established by the County's Lot Division Ordinance.
Respectfully submitted,
LARRY J. RED, Supervisor
Subdivision Review Section
ca
Attachment
REPORT OF THE SUBDIVISION REVIEW BOARD MEETING JULY 11, 1979
RE: AL 79-23, Proposed Lot Line Adjustment of a portion of Lots 4, 5
and SA, Block 7, Atascadero Colony
(C-2-D(518) : Industrial) (Sims/Washburn None)
Supervisorial District #5 (884: 7/11/79)
SRB Members in Attendance: Acting Chairman, Larry Red, Larry Kelly,
John Wallace, Jerry Erickson
Planning Commissioner in Attendance: None
Legal Counsel Present: None
PROJECT DESCRIPTION
This application proposes an adjustment of the line between a 8200 sq.
ft. (0.19 A.C.) lot and a 1.24 acre lot. The site is located on the
west side of E1 Camino Real between Curbaril Avenue and Portola Road.
Zoning: C-2-D(518): "Commercial Service, Designed Development District"
General Plan: 1978 Atascadero General Plan: "Industrial"
REASON FOR THE ADJUSTMENT
The applicant indicated the reason for the adjustment was to obtain a
construction loan (Parcel "A") .
COMMENTS
The subject site constitutes one building site. The building location
across the lots lines ties the site into one lot. The applicant is
proposing to shift the lot line out from under the new building to
create a new lot (Parcel A) of 0.383 acre. The entire site constitutes
a shopping center approved under three separate Department Reviews
(R770119:1, R770915: 1 and R781228: 1) . The 1978 Atascadero General Plan
requires a minimum lot size of one-half acre. Parcel A is proposed at
only .383 acre, clearly inconsistent with that plan. The Parcel (A)
would also contain 24 parking spaces, more of its share of the shopping
center parking spaces, leaving Parcel B, as a separate parcel, deficient
in parking. The applicants submitted a revised map at the Subdivision
Review Board. See the discussion section for discussion of the revised
proposal.
The proposed adjustment does not comply with the Atascadero General Plan
as to minimum lot size. The adjustment would further divide a shopping
center leaving Parcel B deficient in parking to comply with zoning
requirements.
One last consideration is the matter of the Atascadero incorporation.
Although it appears the new City Council will take final action on this
project, the Subdivision Review Board may still take action on this
AL 79--23
matter. Any action taken will likely constitute an informal recommendation
to the City Council. It should be noted this staff report and the
recommendations are based on County policy, procedure, and ordinances.
RECOMMENDATION
After review of applicable General Plans and other available information
the Subdivision Review Board recommends to the City of Atascadero that,
the proposed Lot Line Adjustment be found not to comply with Section
21.48.017 of the Lot Division Ordinance an at it be enie
Provided that the adjustment is approved, the following conditions are
hereby established:
1. That a perpetual easement or restrictive convenant be recorded over
Parcel "B" to serve Parcel "A." Evidence thereof must be submitted
�- to the Planning Department for Certification of Compliance.
2. All conditions of approval herein specified are to be complied with
prior to the recording of Certificates of Compliance which effectuates
the adjustment. Said Certificates of Compliance must be signed by
all record owners and holders of interest as defined in Section
21.48.017(e) of the Lot Division and notarized.
3. The Certificates of Compliance must be filed in accordance with
Section 21.48.017(e) prior to transfer of the adjusted portions of
the property.
4. After approval by the Board of Supervisors, compliance with the
preceding conditions will bring the proposed adjustment in conformance
with the Subdivision Map Act and Section 21.48. 017 of the Lot
Division Ordinance.
S. The Lot Line Adjustment will expire one year (12 months) from the
date of Board of Supervisors' approval, -unless the Certificates of
Compliance effectuating the adjustment are recorded.
DISCUSSION:
Mr. Sims and Mr. Washburn were present. Mr. Kelly indicated that the
applicants had submitted a revised map that had enlarged Parcel "A" to one
half acre, as required under the General Plan. He indicated that
the Review Board could support that map with the half acre parcel and
with provisions for a joint use and maintenance agreement on the parking
lot.
The applicants, however, submitted an additional revised map, at the
Review Board, that reduced the parcel (A) to .226 acres or 9845 sq. ft.
This would be smaller than the initially requested parcel of .383 acres or
16683 sq. ft.
AL 79-23
Mr. Washburn stated that the trust deed holder would not agree with the
enlarged parcel size. Mr. Kelly indicated that this map could not be
supported as consistent with the General Plan. Mr. Washburn stated that
they had talked to Mayor Wilkins and Supervisor Heilmann who indicated
that they supported the application.
Mr. Red indicated that the Review Board clearly considers the entire
site as consolidated into one lot for building and zoning purposes. We
could support an adjustment only if the new resulting parcels complied
with the General Plan (half acre lots) .
Mr. Kelly made changes in the Recommendation Section to reflect City of
Atascadero and to condition 1 on access.
The Subdivision Review Board unanimously adopted the preliminary report
as amended.
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MINUTES - ATASCADERO CITY COUNCIL
°�• Regular Meeting
July 23 , 1979 7 : 30 p.m.
Atascadero Administration Building
The meeting was called to order at 7 : 30 p.m. by Mayor Wilkins
with the Pledge of Allegiance. Mayor Wilkins also gave the invocation.
ROLL CALL
PRESENT: Councilmen Highland, Mackey, Nelson, Stover, and Mayor
Wilkins
ABSENT : None
PUBLIC COMMENT
None
ADMINISTRATION OF OATH OF OFFICE TO CITY CLERK
Mayor Wilkins administered the Oath of office to Murray Warden.
Mr. Warden assumed the office of City Clerk of Atascadero.
• A. CONSENT CALENDAR
1. Approval of minutes of the regular meeting of July 16 , 1979
(Recommend approval)
MOTION: Councilman Highland moved for the approval of the minutes
of July 16 , 1979. The motion was seconded by Councilman
Mackey and unanimously carried.
2. Approval of minutes of adjourned regular meeting of July
17 , 1979 (Recommend approval)
MOTION: Councilman Highland moved for the approval of the minutes
of July 17, 1979 . The motion was seconded by Councilman
Mackey and unanimously carried.
B . HEARINGS, APPEARANCES AND REPORTS
1. Report of City Council Committee on FinanceDirector
Applications
Councilman Stover discussed the applications received and the
qualifications set by Council. He stated that the application from
Ralph H. Dowell, Jr. most nearly fit the qualifications Council was
seeking in a Finance Director and he was in favor of appointing him
• to the position.
• MINUTES - ATASCADERO CITY COUNCIL
Regular Meeting Judy 23, 1979
Page Two
Councilman Mackey was not in favor of hiring a Finance Director
at this time; she felt the City could wait a couple of months.
Councilman Nelson also felt that the timing was wrong and was in
favor of waiting until the City had a better idea of the volume of
work required of a finance officer. Councilman Highland was in favor
of getting a Finance Directoronboard as soon as possible.
MOTION: Councilman Stover moved that Ralph H Dowell, Jr. be hired
as Finance Director for the City of Atascadero within the
next thirty days. The motionwas seconded by Councilman
Highland.
There was considerable discussion with comments from the public.
Several people felt that Council should advertise more widely for
this position; perhaps someone could be hired on an interim basis.
There was also a review of Mr. Dowell ' s qualifications. Council
advised that they had interviewed him and were satisfied that he was
well qualified for the position.
The motioncarried on the following roll call vote:
• AYES : Councilmen Highland, Stover and Mayor Wilkins
NOES Councilmen Mackey and Nelson
C. UNFINISHED BUSINESS
1. ConsiderationofOrdinance No. 9 creating a Planning Commission
Mayor Wilkins read Ordinance No. - 9 in its entirety. Councilman
Nelson asked why the 120-day requirement inserted in ordinance No. 8
did not have to be included in this ordinance . ' There was some dis-
cussion regarding Ordinance No. 8 with City Attorney Allen Grimes
requesting that Ordinance No. 8 be tabled until he reviewed the require-
ments of the 120-period.
MOTION: Councilman Highland moved for the adoption of Ordinance
No. 9 . The motion was seconded by Councilman Mackey and
unanimously carried.
D. NEW BUSINESS
1. Selection of Planning Commissioners
Mayor Wilkins stated that the Council had interviewed applicants
• for Planning Commissioner on July 17th and were now prepared to make
their selections. He called a recess while the votes were tallyed.
RECESS 8 : 03 p.m. RECONVENED 8 : 20 p.m.
MINUTES - ATASCADERO CITY COUNCIL
Regular Meeting July 23 ,-1979
Page Three
Mayor Wilkins announced that the following people were the
Planning Commissioners selected by the Council : Leslie Cannon,
Robert Lilley, Shirley Moore, Norman Norton, Elaine Oglesby, Shirley
Summers, and James Wentzel.
MOTION: Councilman, Highland moved that the named persons be
appointed Planning Commissioners for the City of
Atascadero. The motion was seconded by Councilman
Stover and unanimously carried.
B-1 Finance Director
Mr. Warden requested that 'Council set the salary of the new
Finance Director by motion.
MOTION: Councilman Stover moved that the salary of the Finance
Director be set at $20 ,000 per year. The motion was
seconded by Councilman Highland and carried with Council-
men Mackey and Nelson voting no.
• D-1 Planning Commission selection
Mayor Wilkins introduced the selected Planning Commissioners
who were present and advised that they would be sworn in on August
6 , 1979 at 7 : 30 p.m.
2. Consideration of ordinance No. 8 amending Ordinance No. 1
relating to the time and place of regular meetings of the
City Council
-
Mr. Grimes requested that this matter be tabled until the next
meeting of the Council. Council decided they would consider this
ordinance at their meeting on July 30, 1979 .
3. Consideration of Resolution No. -3-79 establishing a special
Gas Tax Street Improvement Fund
Mayor Wilkins read Resolution No. 3-79 in its entirety. Mr. Warden
advised that Council was required by State law to establish this
fund in order to receive Gas Tax monies which must be spent for
specific purposes.
MOTION: Councilman Mackey moved for the adoption of Resolution
No. 3-79 . The motion was seconded by Councilman Stover
and unanimously carried.
•
MINUTES - ATASCADERO CITY COUNCIL
Regular Meeting July 23 , 1979
Page Four
E. INDIVIDUAL DETERMINATION AND/OR ACTION
1. City Council
(a) Councilman Mackey stated that she had sent Council
members suggestions as to committees to be established
and asked that the matter be scheduled for the next meeting asan
agenda item.
(b) Councilman Mackey discussedthepossibility of posting
legal ads and ordinances as opposed to publication.
She had read in information for newly incorporated cities that during
the first year ads could be posted and she feltthatthis would
result in considerable savings to the City. Mr. Grimes stated that
it would save money, however, the public would be better served by
publishing in the newspaper. Mr. Warden was directed to see what
the costs of publishing were to the City.
(c) Mayor Wilkins stated that Western office Products in
Atascadero had donated a four-drawer filing cabinet
to the new City offices along with a box of file folders and inserts.
! (d) Mayor Wilkins advised that Manford Vanderlip is pro-
viding the public address system for Council meetings
and wanted to thank him.- He also stated that three of the microphones
had been stolen after the Council ' s last meeting.
(e) Mayor Wilkins suggested that Staff being preparing the
ads for Planning Director and Police Chief so that the
City can start recruiting for those positions in Western Cities maga-
zine. Dorothy Smith suggested that the City contact the placement
office at Cal Poly for free advertising for 'City positions. Staff was
directed to have ads prepared for Council review at the next regular
meeting.
(f) Councilman Highland thanked all applicants for Planning
Commission for taking the time to apply for the posi-
tion; it was a very difficult decision to select the seven out of all
the qualified applicants.
2. City Attorney
Mr. Grimes advised that he was preparing a framework for
City' s municipal code which would be presented at the Council ' s
next regular meeting if it was ready by then.
3 . City Manager
(a) Mr. Warden advised that the City had received forms for
MINUTES ATASCADERO CITY COUNCIL
Regular Meeting July 23 , 1979
Page Five
filing with the Fair Political Practices Commission
and stated that the Council will have to file a statement within
thirty days of assuming office in order to comply.
(b) Mr. Warden stated that it is now law that cities must
participate in the Unemployment Insurance plan. He
reviewed thethreeways the City can participate in this plan and
suggested that Council adopt the plan followed by most other cities
which is joining thepublicentities fund. Any plan that Council
chooses must be continued for a two-year period and then Council
can change, if it wishes , to another plan. Mike Lucas suggested
that the City fund itself during the first two years in order to save
money. There was discussion 'with Mr. Warden directed to get some
comparison figures together for Council to consider. Mr. Warden
stated that he would bring this matter back at their July 30th meeting
as it has to be decided before a payroll is made.
(c) Mr. Warden requested that Council approve, by motion,
those officers in the City to sign checks. He
suggested that the Mayor, Mayor Pro Tem, City Manager and Finance
Director be designated with two signatures: required, one of an elected
official and one of an appointed official.
MOTION: Councilman Highland moved that the Mayor, Mayor Pro Tem,
City Manager, and Finance Director be authorized to sign
City checks and that each check shall require the Signa-
tures of one elected official and one appointed official.,
The motion was seconded by Councilman Nelson and unanimously
carried.
(d) Mr. Warden advised that the City had received approxi-
mately $12, 000 from the County lighting district and
he would like authorization to open an account at Mid State Bank.
MOTION : Councilman Highlandmoved that the interim City Treasurer
be :authorized to open a checking account at Mid State
Bank. The motion was seconded by Councilman Mackey ;and
unanimously carried.
(e) Mr. Wardenstatedthat he had read in the paper where
the County Board of Supervisors had favorably con-
sidered the City's request for a $50 ,000 advance on funds. However,
since it might be two or three weeks= before the money is actually
received, he requested authorization to negotiate a loan with Mid
State Bank. They have stated that they would advance $50 , 000 to the
City at 7 interest. Because of the insurance premium the City has
to pay and the forthcoming payroll , it would be advisable to secure
these funds.
MINUTES - ATASCADERO CITY COUNCIL
• Regular Meeting July 23, 1979
Page Six
MOTION: Councilman Stover moved that the City Manager be authorized
to establish a line of credit with Mid State Bank up to
$50,000. The motion was seconded by Councilman Highland
and unanimously carried.
A member of the public asked about the terms of office for Planning
Commissioners. Council decided to pick the terms by lot and, after
this process, the following Commissioners were selected for a four-
year term: Commissioners Summers, Wentzel and Lilley; the others
will be for two-year terms
Council adjourned to Monday, July 30 , 1979 at 7 :30 p.m. The
meeting adjourned at 8 : 58 p.m.
Recorded by:
MURRAY L. WARDEN, City Clerk
By: Ardith Davis
• Recording Secretary
•
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AGENDA ATASCADERO CITY COUNCIL
Regular Meeting
July 23 , 1979 7 : 30 p .m.
Atascadero Administration Building
Call to Order
Pledge of Allegiance
Invocation
Roll Call
Public Comment
ADMINISTRATION OF OATH OF OFFICE TO CITY CLERK
A. CONSENT CALENDAR
1 . Approval of minutes of the regular meeting of July 16 , 1979
(Recommend approval)
2 . Approval of minutes of the adjourned regular meeting of
July 17 , 1979 ( Recommend approval)
B . HEARINGS , APPEARANCES AND REPORTS
1 . Report of City Council Committee on Finance Director
applications
C. UNFINISHED BUSINESS
1 . Consideration of Ordinance No. 9 creating a Planning Commission
D. NEW BUSINESS
1 . Selection of Planning Commissioners
2 . Consideration of Ordinance No . 8 amending Ordinance No . 1P
relating to the time and place of regular meetings of the
City Council
,;VV
E . INDIVIDUAL DETERMINATION AND/OR ACTION
1 . City Council
2 . City Attorney
3 . City Manager
*D-3 Consideration of Resolution No . 3-79 establishing a special
Gas Tax Street Improvement Fund (Added after preparation of
the agenda. )
-
ROBERT J.WILKINS,JR. • ^
MAYOR
WILLIAM H.STOVER
MAYOR PRO-TEMPORE- AI�L
seadei®
GEORGE P. HIGHLANDMARJORIE B. MACKEY PORATEDL;�
ROLFE NELSON
• MURRAY L. WARDEN ADMINISTRATION BUILDING
CITY MANAGER/CLERK 6501 LEWIS AVENUE
POST OFFICE BOX 747
ATASCADERO, CALIFORNIA 93422
MINUTES Of THE ADJOURNED MEETING
ATASCADERO CITY COUNCIL
July 17,1979.
The City Council of the City of Atascadero, meeting in adjourned
session on the above date, was called to order by Mayor Wilkins
at 7:05 P.M. in the Rotunda Room of the Administration Building
with the following Councilmen answering the roll: Nelson, Mackey,
Wilkins, Highland and Stover.
The entire meeting was devoted to interviewing 25 of the 28
applicants for positions on the Planning Commission. One appli—
cant neither made an appearance nor submitted a statement, and
two applicants who were unable to attend submitted statements of
philosophy.
The meeting was adjourned at 9:05 P.M.
Georg P. HigbFrand
Acting Clerk
_M_E_M_O_R_A_N_D_U_M_
•
TO: City Council
FROM: City Manager
SUBJECT: Consideration of Ordinance No . 9 creating a
Planning Commission
Ordinance No. 9 will establish the Planning Commmission ,
its term, powers, duties , functions and other pertinent
matters. Section 2 concerns the term both initially and
after the phase-in period for the membership . The Council
indicated at its last meeting that they wished four members
be appointed for two years and three for four years . Section
2 reflects that desire . I have inserted the July 31st
expiration date of the term arbitrarily. Any other date
would serve as well .
fRRA7YIL- . WARDEN
MLW: ad
7-19-79
MINUTES - ATASCADERO CITY COUNCIL
Regular Meeting
July 16, 1979 7 : 30 p .m.
Administration Building
The meeting was called to order at 7 : 30 p .m. by Mayor Wilkins
who led the invocation and pledge of allegiance.
ROLL CALL
PRESENT: Councilmen Highland , Mackey , Nelson , Stover and Mayor
Wilkins
ABSENT : None
A . CONSENT CALENDAR
1 . Approval of minutes of the meeting of July 2 , 1979
(Recommend approval and file)
2 . Approval of minutes of the regular meeting of July 9,
1979 (Recommend approval and file)
Councilman Highland noted a correction for the July 2 , 1979
minutes. Reference to "Reverend Claud" should be deleted and re-
placed by the name "Reverend Glenn Layton" as well as deleting re-
ference to "Atascadero Bible Church" and changing it to "Atascadero
Gospel Chapel . " The correction was noted and entered .
MOTION : Councilman Highland moved for the approval of the minutes
of July 2 , 1979 as corrected and July 9, 1979 . The
motion was seconded by Councilman Stover and unanimously
carried.
B. HEARINGS, APPEARANCES AND REPORTS
None
C. UNFINISHED BUSINESS
1 . Consideration of Ordinance No. 4 , an ordinance establishing
the office of city manager
Mayor Wilkins read Ordinance No . 4 in its entirety. Councilman
Mackey questioned the provision of section 2 . 01 regarding the 180
day period before an incapacitated manager could be replaced. She
observed that 90 days would appear to be more reasonable . Council
agreed and amended the ordinance accordingly .
There was discussion regarding section 4 . 04 concerning the
authority of the city manager to appoint, remove or otherwise affect
the job status of department heads . The matter was resolved with
•
MINUTES - ATASCADERO CITY COUNCIL
Regular Meeting July 16 , 1979
Page Two
the suggestion that a period be inserted after the words "city
attorney, " and that section 4 . 04 be re-worded to read: "Appointment ,
removal , promotion and demotion of department heads shall be re-
commended to the city council for concurrence and confirmation . "
The Council unanimously approved this change.
There was further discussion regarding this ordinance with no
further changes.
MOTION : Councilman Highland moved for the adoption of Ordinance
No . 4 as an urgency ordinance as amended . The motion
was seconded by Councilman Stover and carried on the
following roll call vote:
AYES : Councilmen Highland, Mackey, Nelson , Stover, and Mayor
Wilkins
NOES : None
2 . Consideration of Ordinance No. 7 , an ordinance establishing
the office of finance director
Council reviewed this ordinance.
MOTION: Councilman Highland moved for the adoption of Ordinance
No. 7 as an urgency measure. The motion was seconded
by Councilman Stover and unanimously carried on the
following roll call vote:
AYES : Councilmen Highland, Mackey, Nelson , Stover, and Mayor
Wilkins
NOES : None
In addition to the items listed on the agenda, Council considered
the following:
3 . Council discussed the composition of the terms of the
planning commission . Councilman Highland suggested that
seven members would provide a good representational cross-section .
MOTION: Councilman Highland moved that the composition of the
Planning Commission consist of seven members with three of
the members to serve for four-year terms and four of the
members to serve for two-year terms . The motion was
seconded by Councilman Nelson and unanimously carried .
The City Attorney was directed to return with a proposed ordin-
ance establishing the planning commission .
MINUTES - ATASCADERO CITY COUNCIL
Regular Meeting July 16 , 1979
Page Three
4 . The City Attorney reported to the Council on his efforts
to obtain clarification as to the impact of the County ' s
memorandum signed by Mr . Lindholm and prepared by Mr. Jack Crawford
concerning the continuation of County services to the newly incor-
porated City . He asserted that in his opinion , the County ' s position
was not valid, but that the County did not appear willing to agree
to a different interpretation than that advanced through the memorandum.
The City Attorney stated that the City would probably have to handle
this issue on a case-by-case basis in determining those areas in which
continued County support was required.
D. NEW BUSINESS
1 . Council considered a request from the Colony Days Committee
for the closure of portions of the State Highway for their
October 20th parade.
MOTION: Councilman Highland moved that Staff be directed to write
a letter to the Department of Transportation and to the
Colony Days Committee notifying them of the City ' s
approval of the request . The motion was seconded by
Councilman Mackey and unanimously carried.
2 . The Council considered Resolution No . 2-79, approving and
authorizing execution of Joint Exercise of Powers Agreement for
Insurance Coverage . Mr . Warden stated that this resolution authorized
entering into a Joint Powers Authority with the other cities in the
County in order to obtain liability and workers compensation insur-
ance through the joint powers authority . He explained the provisions
of the JPA and recommended adoption of the resolution subject to the
City Attorney ' s review and approval of the joint powers documents.
MOTION: Councilman Highland moved for the adoption of Resolution
No . 2-79 subject to City Attorney approval of the JPA
documents. The motion was seconded by Councilman Stover
and unanimously carried.
INDIVIDUAL DETERMINATION AND/OR ACTION
1 . City Council
( a) Mayor Wilkins suggested that until such time as a
finance director/treasurer could be found that the
City Manager, Mr. Warden, be appointed on an interim basis as treasurer
and finance director .
MOTION : Councilman Mackey moved that Mr . Warden be appointed
' finance director/treasurer on an interim basis. The
i
• AGENDA - ATASCADERO CITY COUNCIL
Adjourned Meeting
July 16, 1979 7 : 30 p .m.
Atascadero Administration Building
Call to Order
Pledge of Allegiance
Invocation
Roll Call
Public Comment
A. CONSENT CALENDAR
1. Approval of Minutes of the meeting of July 2 , 1979.
(Recommend approval and file)
2 . . Approval of Minutes of the regular meeting of July 9, 1979.
(Recommend approval and file)
B. HEARINGS, APPEARANCES AND REPORTS
None
C. UNFINISHED BUSINESS
1. Consideration of Ordinance Number 4, an ordinance establishing
rthe office of city manager.
2. Consideration of Ordinance Number 7, an ordinance establishing
the office of finance director.
D. NEW BUSINESS
None
E. INDIVIDUAL DETERMINATION AND/OR ACTION
1. City Council
2 . City Attorney
3. City Manager
I '
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• MINUTES OF THE REGULAR MEETING
ATASCADERO CITY COUNCIL
July 9. 1979
The City Council of the City of Atascadero, meeting in
regular session on the above date, was called to order by Mayor
Wilkins at 7 : 30 p.m. in the Rotunda Room of the Administration
Building with the following Councilmen answering roll : Nelson,
Mackey, Wilkins, Highlan and Stover,
1. The Mayor called for the Pledge of Allegiance and Invocation
and requested public comments.
2. The Council considered Resolution Number 1-79, a resolution
appointing the City Attorney, Mr. Allen Grimes, which was read
and introduced. Motion by Councilman Nelson , seconded by
Councilman Stover, for adoption . Motion passed by the
following vote:
Ayes: Nelson, Mackey, Wilkins, Highland and Stover
Noes : None
3. The Council was advised that the Central Coast Cities
Joint Powers Authority for sefl-insurance had approved
admitting Atascadero into the seven cities self-insurance
fund. The Council was advised that the cost of the initial
coverage would be approximately $10, 500 with an additional
$6, 000 due to the Joint Powers Authority in two equal installments ,
one due December 30, 1979 and the final one June 31 , 1980.
Motion by Councilman Mackey, seconded by Councilman Stover, for
adoption passed by the following roll call vote:
Ayes: Stover, Highland, Wilkins, Mackey, and Nelson
Noes: None
4.Th.e City Council considered Ordinance Number 3, an ordinance
imposing a sales and use tax to be administered by the State
Board of Equalization. Motion by Councilman Stover, seconded
by Councilman Highland, to adopt as an urgency measure passed
by the following roll call vote:
Ayes: Nelson, Mackey, Wilkins, Highland -and Stover
Noes: None
5. The City Council considered an agreement with the State
Board of Equalization for administering the aLles and use tax .
Motion by Councilman Highland, seconded by Councilman Nelson ,
approving the agreement and directing the Mayor and Acting City
Clerk to execute same passed by the following vote:
Ayes: Stover, Highland, Wilkins , Mackey, Nelson
Noes : None
Minutes 7/9/79
Page Two
6. There was considerable discussion concerning the adoption of
Ordinance Number 4, an ordinance establishing the office of
City Manager, with comments from the audience concerning the
duties and responsibilities of this position. After considerable
discussion Councilman Mackey moved, seconded by Councilman
Stover, that this matter be tabled until the July 16th meeting so
that the City Attorney would have an opportunity to review its
contents. Council desired to have the matter again considered at
the next meeting. Motion unanimously carried by voice vote .
7. The Council considered Ordinance Number 5, an ordinance
establishing the office of City Clerk, with a motion by
Councilman Mackey that this item be tabled until the July 16th
meeting. Motion died for lack of a second. Ordinance Number
5 was read by title only. Motion by Councilman Highland, seconded
by Councilman Nelson, to adopt Ordinance Number 5 as an urgency
measure, passed by the following roll call vote:
Ayes: Nelson, Wilkins, Highland, Stover
Noes : Mackey
8. Consideration was given to and discussion concerning
adoption of Ordinance Number 6 ensued with Ordinance Number
6 being read by title only. Ordinance Number 6 concerned the
creation of the office of City Treasurer. Motion by Councilman
Highland, seconded by Councilman Stover for adoption. Councilman
Mackey expressed a desire to have this item tabled until the
July 16th meeting. Motion was passed as an urgency measure by the
following roll call vote:
Ayes : Stover, Highland, Wilkins, Nelson
Noes: Mackey
9. Council considered and discussed adoption of Ordinance Number 7,
an ordinance establishing the office of Finance Director. Motion
by Councilman Highland, seconded by Councilman Nelson, to table
this item until after review by the City Attorney to be returned
at the July 16 . 1979 meeting. Motion carried by unanimous
voice vote.
10. Council discussed the composition and term of the Planning
Commissioners and sought comment from the audience. After discussion
the Council directed that an ordinance be drafted creating the
Planning Commission. Considered seven members initially with a
eventual five member composition but the number of seats
shou ld be left open for further discussion. The Council felt
that Commissioners should be selected from the community at large
and every effort should be made to provide a cross section of
com munity interests . This ordinance was to be considered at the
next regular meeting.
Minutes 7/9/79
Page Three
11. The Council -discussed the possible meeting dates for
interview of Planning Commission applicants. It was decided
that interviews would take place on July 17,1979 at 7: 00 p .m.
in the Rotunda Room and the first reading of the ordinance
creating the Planning Commission would be on July 23, 1979.
12 . Under individual City Council determinations, Councilman
Highland remarked that a letter should be sent as soon as
possible to the California Highway Patrol asking for continued
patrol coverage until the city police department is operational .
Mayor Wilkins read a letter from Mike Lucas concerning the
contest to create a city emblem for a city seal . Council
unanimously concurred that Mr. Lucas continue his efforts to
create a seal -and emblem.
Mayor Wilkins reported on the Mayor 's and Manager' s meeting
held in Grover City. This a a bi-monthly meeting of the
Mayors and Managers of the cities in San Luis Obispo County
during which matters of mutual concern are discussed. The major
topic of this meeting was the approval of allowing Atascader to
join with the other cities in the self-insurance pool . Mayor
Wilkins emphasised the cooperative attitude of the other cities and
of the savings to be realized through this joint effort .
Mr. Warden requested that the Council authorize him to start
acquiring office supplies and the minimum necessary equipment to
get the administrative functions operational . He requested an%
initial approval of $600. 00 for this purpose . Councilman
Highland moved and Councilman Stover seconded that Mr. Warden
be authorized to expend no more than $600. 00 for the initial
equipping of the administrative office. The motion was passed on
the following roll call vote:
Ayes : Stover, Highland, Wilkins, Mackey, Nelson
Noes : None
Mr. Warden requested adjounment to executive session
to consider a personnel matter.
Following the executive session at which there was no
official action taken it was moved by Councilman Highland,
seconded by Councilman Stover and passed unanimously that the
meeting be adjourn ed to regular session .
Motion by Councilman Stover, seconded by Councilman Highland
and passed unanimously that the meeting be adjourned to 7 : 30 p .m. on
the 16th day of July, 1979.
• Murray L. Warden
Acting City Clerk