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' AGENDA
ATASCADERO CITY COUNCIL
REGULAR MEETING
CITY ADMINISTRATION BUILDING
6500 PALMA AVENUE, 4TH FLOOR ROTUNDA ROOM
Tuesday, January 10, 1995
7:00 P.M.
This agenda is prepared and posted pursuant to the requirements of Government Code
Section 54954.2. By listing a topic on this agenda, the City Council has expressed its
intent to discuss and act on each item. In addition to any action identified in the brief
general description of each item, the action that may be taken shall include: A referral to
staff with specific requests for information, continuance, specific direction to staff
concerning the policy ormission of the item;discontinuance of consideration;authorization
to enter into negotiations and execute agreements pertaining to the item, adoption or
approval,• and, disapproval.
Copies of the staff reports or other documentation relating to each item of business
referred to on the agenda are on file in the office of the City Clerk (Room 208) and in the
Information Office (Room 103), available for public inspection during City Hall business
hours. The City Clerk will answer any questions regarding the agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting or other services offered by this City,please contact the City
Manager's Office ((805) 461-5010) or the City Clerk's Office ((805) 461-5074). Notifica-
tion at least 48 hours prior to the meeting or time when services are needed will assist the
City staff in assuring that reasonable arrangements can be made to provide accessibility
to the meeting or service.
RULES OF PUBLIC PARTICIPATION: PLEASE SEE BACK PAGE
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CITY COUNCIL COMMENTS:
O Presentation to former Planning Commissioner, Dennis Lochridge
COMMUNITY FORUM: Please see "Rules of Public Participation" (Back Page)
A. CONSENT CALENDAR:
All matters listed under Item A, Consent Calendar, are considered to be routine, and .0
will be enacted by one motion in the form Listed below. There will be no separate
discussion on these items. A member of the Council or public may, by request, have
.any item removed from the Consent Calendar, which shall then be reviewed and acted
upon separately after the adoption of the Consent Calendar:
1. CITY COUNCIL MINUTES - December 13, 1994
2. CITY TREASURER'S REPORT - November, 1994
3. APPROVAL OF WARRANTS FOR MONTH OF DECEMBER, 1994
4. FINAL PARCEL MAP 94002, 5150 ATAJO ROAD - Subdivision of an existing
5.05 acre lot into three parcels for single-family residential use (Gearhart)
5. FINAL TRACT MAP 23-89, 11455 VIEJO CAMINO - Division of an existing
5.69 acre parcel into 19 lots for residential use (Gearhart)
B. PUBLIC HEARINGS:
1. TENTATIVE PARCEL MAP 94-003, 8505 GRAVES CREEK RD. - Appeal of
Planning Commission-imposed conditions of approval of proposed division of
6.11 acre parcel into two parcels (Lavallee/Wilson Land Surveys - cont'd from
12/13/94)
C. REGULAR BUSINESS:
1. AD HOC DEVELOPMENT REVIEW COMMITTEE - Consideration of committee
report (8/23/94 Council meeting)
2. WIL-MAR DISPOSAL - Consideration of three-year contract extension request
3. LITTLE LEAGUE REQUEST TO CONSTRUCT A CONCESSION STAND/BATTING
CAGES/HOME RUN FENCE AT PALOMA CREEK PARK
4. COMMITTEES & COMMISSIONS
A. Procedures for selecting committee, commission & board members
B. Ordinance No. 282 - Amending Parks & Recreation Commissioner terms
(cont'd from 11/8/94)
(Recommend (1) motion to waive reading in full and read by title only,
and (2) motion to introduce on first reading by title only)
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C. Planning Commissioner recruitment - Direction for replacing Dennis
Lochridge
D. COMMITTEE REPORTS (The following represent ad hoc or standing
committees. Informative status reports will be given, as felt necessary.):
1 . S.L.O. Council of Govern ments/S.L.0. Regional Transit Authority
2. City/School Committee
3. County Water Advisory Board/Nacimiento Water Purveyors Advisory Group
4. Economic Round Table
5. Finance Committee
6. Highway 41 Realignment Community Advisory Committee
E. INDIVIDUAL DETERMINATION AND/OR ACTION:
1 . City Council
2. City Attorney
3. City Clerk
4. City Treasurer
5. City Manager
F. CLOSED SESSION:
1. CONFERENCE WITH LABOR NEGOTIATOR:
Negotiator: City Manager
Employee Organizations: Service Employees International Union, Atascadero
Police Officers Association, Atascadero Sergeants Service Organization,
Atascadero Safety Technicians Organization,Mid-Management Bargaining Unit,
and Management Bargaining Unit
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION:
Employee: Police Officer
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RULES OF PUBLIC PARTICIPATION:
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The City Council welcomes and encourages your ideas and
comments as a citizen. To increase the effectiveness of your
participation, please familiarize yourself with the following rules of
decorum:
O Members of the audience may speak on any item on the agenda, in the order
the item(s) are addressed by the Council, as directed by the Mayor. Items not
on the agenda should be submitted during the Community Forum period(see
below).
o Persons wishing to speak should step to the podium and state their name and
address, for the official record.
O All remarks shall be addressed to Council, as a whole, and not to any individual
member thereof.
O No person shall be permitted to make slanderous, profane or personal remarks
against any elected official, commissions and staff.
O A person may speak for five (5) minutes.
o No one may speak for a second time until everyone wishing to speak has had
Y 9 p
an opportunity to do so, and no one may speak more than twice on any item.
O Council Members may question any speaker; the speaker may respond but,
after the allotted time has expired, may not initiate further discussion.
o The floor will then be closed to public participation and open for Council
discussion.
COMMUNITY FORUM:
O The Community Forum period is provided to receive comments from the public
on matters other than scheduled agenda items.
O A maximum of 30 minutes will be allowed for Community Forum, unless
Council authorizes an extension.
O State law does not allow the Council to take action on issues not on the
agenda; staff may be asked to follow up on such items.
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Agenda Item: A-1
Meets g Date: 01/10/95
CITY COUNCIL MINUTES OF DECEMBER 13, 1994
WILL BE DISTRIBUTED AT A LATER DATE
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REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Iter : A-2
Through: Nick Korba, City Treasurer Neeting Date: 1/10/95
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From: Brad Whitty, Finance Director
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SUBJECT: Treasurer's Report - November, 1994
RECOMMENDATION:
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Council review and accept.
Attachment: Treasurer's Report, November, 1994
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000001
CITY OF ATASCADERO
TREASURER'S REPORT
FOR THE MONTH OF NOVEMBER (Unaudited) is
GENERAL FISCAL
ACCOUNT INVESTMENTS AGENT TOTAL
BEGIN. TREASURER'S $341,227 $5,089,691 $601,932 $6,032,850
BALANCE
RECEIPTS 711,674 -0- 61 711,735
DISBURSEMENTS < 823,711> -0- -0- < 823,711>
TRANSFERS IN -0- -0- -0- -0-
TRANSFERS OUT -0- -0- -0- -0-
OTHER -0- -0- -0- -0-
BALANCE $229, 190 $5,089,691 $601,993 $5,920,874
DEPOSITS IN 99,007
TRANSIT
CHECKS OUTSTANDING <342,018>
ADJUSTMENTS 4
ADJUSTED TREASURER'S BALANCE $5,677,867
CITY OF ATASCADERO
MURIEL C. KORBA
City Treasurer
a:treas-rpt #40
0000012
ALL FUNDS - GENERAL ACCOUNTIINVESTMENTS
RESERVED UNRESERVED
CASH ( 1) CASAE (2)
FUNDS
General Fund Pooled Cash $ $ 293, 830(3)
as Tax Fund Pooled Cash 751
,,431
0evelopment Fee Pooled Cash 119',1,825
Donations Pooled Cash 8;,,221
A.D. #4 - Reserve Pooled Cash 50,483
Zoo Enterprise Pooled Cash < 34',1,,919>
Payroll Trust Pooled Cash < 16,624>
92 St.A.D. Reserve 45
TRAN Repayment Pooled Cash 1, 164
93 STBG-688 Pool Cash 1,100
93 EDBG-268 Pool Cash 330
Dial-A-Ride Pooled Cash <3,058>
Wastewater Fund Pooled Cash 1,601,342
Lake Park Pavil. Pooled Cash < 9',,514>
Aquatics Pooled Cash < 20',591>
Recreation Pooled Cash < 670,693>
Tree Plant Fund Pooled Cash 37;1312
Tree Assn Fund Pooled Cash 2',449
Sidewalk Trust Pooled Cash 56,464
Emergency Services Pooled Cash 12',,821
Police Training Pooled Cash < 11',308>
Weed Abatement Pooled Cash 15,,,260
A.D. #3Redemptn. Pooled Cash 1,553
A.D. #4 Redemptn. Pooled Cash 1,798
A.D. #5 Redemptn. Pooled Cash 2,679
Camino Real Redm Pooled Cash <4,374>
402 Street A.D. Redemptn Pooled Cash 10,262
9 COP Debt Svc Pooled Cash < 2,900>
apital Project Pooled Cash < 108,,564>
' 89 COP Const. Pooled Cash -0-
Pol. Dev. Fees Pooled Cash -0-
Fire Dev. Fees Pooled Cash 48;11,„974
P&R Dev. Fees Pooled Cash -0-
Drain. Dev. Fees Pooled Cash 375',„660
Amapoa-Tec. Fee Pooled Cash 237,646
Public Works Pooled Cash 71,426
St. Main. Dist. Pooled Cash 47',,030
TDA Non-Transit Pooled Cash 136,996
Sewer Facilities Capital 1,798,',,463
Camino Real Const. Pooled Cash 2221,053
Las Encinas Const. Pooled Cash 68j1,462
3F Meadows Const. Pooled Cash 69','„553
Santa Rosa A.D. #7 Pooled Cash 48,787
TOTAL ALL FUNDS 109,452 $4,9661.;,422
CASH WITH FISCAL AGENT
Camino Real Resr Cash $ 203,907
92
St. A.D. Resv Cash
45,691
Wastewater Fund Cash 71,553
Camino Real Redm. Cash 81,543
92 St. A.D. Redm.
Cash 44
�9 COP Debt Svc. Cash 199,255
TOTAL WITH FISCAL AGENT $ 601,993
TOTAL RESTRICTED AND
UNRESTRICTED CASH $5,677,867 000003
INVESTMENTS
TIME DEPOSITS
CERTIFICATES OF DEPOSIT, SAVINGS, AND
LOCAL AGENCY INVESTMENT FUND
11/30/94
INTEREST
TIME DEPOSITS: AMOUNT RECEIVED (4)
Orange County Investment Pool/IRAN $ 54,354(6) $ 29,354
Orange County Investment Pool 5,028,287(6) 115,021
Local Agency Investment Fund 7,050 163
TOTAL TIME DEPOSITS $5,089,691 144,538
Mid-State Interest Received 2, 832
TOTAL INTEREST RECEIVED $147,370(5)
Notes:
( 1) Reserved Fund cash is specified for City debt service.
(2) Unreserved Fund cash can be used for normal operations of the City.
(3) The City must repay the $1,300,000. Tax Revenue Anticipation Note
(IRAN) from this fund including $59,634 interest at 4.60% per annum by
July, 1995.
(4) November, 1994 interest yields were as follows: 0
Orange County 5.80%
LAIF 5.38%
Mid-State 2. 14%
(5) This is actual amount deposited to City accounts through November 30,
1994 and does not reflect interest amounts accrued but not received.
Also not included above are interest amounts earned in Fiscal Agent or
County accounts, which are used for bond retirement purposes.
(6) On December 6th, Orange County filed a Chapter 9 bankruptcy with the
courts. The City is unable to utilize any of the $5,082,641 held by
Orange County at the present time. However, it is anticipated that a
portion of the funds will become available for release in the current
fiscal year.
000004
REPORT TO CITY COUNCIL Meeting Date: 01/10/95
CITY OF ATASCADERO Agenda Item: A-3
Through: Andy Takata, City Manager
From: Bradford Whitty, Finance Director a
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SUBJECT:
Payment of Audited Bills and Payroll for the moth of December,
1994.
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RECOMMENDATION:
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Approve certified City accounts payable, payroll ars�d payroll vendor
checks for the month of December , 1994.
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Attached , for City Council review and approval , are the following:
A. Payroll
Period End 12/09/94 Ck. #19205-19375 $140,046. 52
Period End 12/23/94 Ck . #19382719519 125 , 359 . 19
B. Special Payroll p
Period 12/23/94 Ck. #19084 941 .01
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C. Payroll Vendors a
Dated 12/08/94 Ck . #19045 3 ,992.00
Dated 12/16/94 Ck . #19065-19080 68, 359 . 60
Dated 12/29/94 Ck. #19088-19103 63, 672.40
Dated 12/30/94 Ck. #19106 2 ,223. 56
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D. -Accounts Payable Ck. #45347-48940 336, 564.95
The u-ndersi gned certifies that the attached demands have been
release-d . for payment in the total amount of $741 , 159.23 and have
been reviewed in conformity with the budget f the City of
Atascadero and that funds are available for theseidemands .
Dated : ft
BRADFORD WHITTY, Fi n 'e -Director
Approved by the City Council at a meeting held
LEE PRICE , City Cle k
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REPORT TO CITY COUNCIL
CITY OF ATASCADERO A enda ' Item: _
Through: Andrew J. Takata Meeting Date: 01/10/95
City Manager 1
File Number: TPM 94002
From: Henry Engen v
Community Development Director
a
a
SUBJECT:
a
Acceptance of Final Parcel Map 94002 for the divi ^ion of an
existing5. 05-acre lot into _
three (3) parcels forsingle family
residential use. Subject site is located at 51501Atajo Road.
RECOMMENDATION•
Acceptance of Final Parcel Map #94002 .
BACKGROUND:
On November 29, 1994 the City Council approved Te 'Itative Parcel
Map #94002 in accordance with the Planning Commission's recommen-
dations and subject to the Findings and Conditions of Approval.
All the conditions have been met by the applicant.
HE:ph
Attachment: Location Map
Tract Map
R
cc: Kelly Gearhart
Ken Wilson
John Falkenstien
1
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TENTTAT I VE -PARCEL MAP
CITY OF ATASCADERO TPM -#94002
Sore
COMMUNITY DEVELOPMENT -
DEPARTMENT
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REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda tem: A-5
Through: Andrew J. Takata Meeting Date: 01/10/95
City Manager
File Number: TTM 23-89
From: Henry Engen VVC
Community Development Director
SUBJECT:
i
Acceptance of Final Tract Map 23-89 to divide anisting parcel
of approximately 5. 69 acres into 19 lots for residential use.
Subject site is located at 11455 Viejo Camino.
RECOMMENDATION:
w
Acceptance of Final Tract Map #23-89. ��
BACKGROUND:
On May 8, 1990, the City Council conducted a public hearing on
the above-referenced map. Council approved TTM #23-89 subject to
the Findings and the Revised Conditions of Approval. On November
29, 1994, the Council reconsidered approved Tentative Tract Map
#23-89 to modify approved lot lines and eliminate the need for a
homeowner's association to own and maintain open spaces within
the project and other commonly-used private improvements. All
the conditions have been met by the applicant.
HE:ph
r
Attachment: Location Map
Tract Map
cc: Kelly Gearhart
Ken Wilson 1
John Falkenstien
i
1
I
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I.R-6 CITY )F ATASCADERO EXHIBIT Aam _
f.►n��j U COMMUNITY DEVELOPMENT ZONING AND GENERAL PLAN
DEPARTMENT ZC 13-89 / TTM 23-89
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Zoning General Plan
De"�pmLa Paloma Estates
Van Gundy Development-Company
799 Hguera Street Atascadem, Catitomia
San Luis Obispo.CA 93401
000, 19
EXHT.BIT Al.
CITY OF ATASCADERO
TftACT MAP
COMMUNITY DEVELOPMENT ORDINANCE 207
• DEPARTMENT
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__ ------ ~-~� Subdivision Plan -Tract 1864
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REPORT TO CITY COUNCIL g
CITY OF ATASCADERO Item No P� B-2- B-1
Through: Andy Takata, City Manager Meeting ate: 1-2=4-3-=94- 1/10/95
File No: TPM 94-003
Via: Henry Engen, Community Development Director ]
From: Steven L. DeCamp, City Planner
x
SUBJECT:
Appeal of Planning Commission imposed Conditions oE Approval for
Tentative Parcel Map 94-003 located at 8505 Graves Creek Road
(Lavallee/Wilson Land Surveys) .
RECONNENDATION:
Deny the appeal .
s
BACKGROUND:
On November 15, 1994, the Planning Commission held' a public
hearing to consider the request of Don Lavallee, represented by
Wilson Land Surveys, to divide an approximately 6 .0 acre parcel
into two (2) lots of approximately 3 .0 acres each. After
considering the staff report (Attachment A) , the draft Negative
Declaration (Exhibit E of Attachment A) , and the limited public
testimony (see attached Minute Excerpt - Attachment B) , the
Commission approved the project based on the Findi gs of Approval
(Exhibit F of Attachment A) and subject to revised Conditions of
Approval (Exhibit G of Attachment A) .
Although the applicant only expressed concern over� two (2) of the
recommended Conditions of Approval at the time of the public
hearing, he has filed a letter appealing the imposition of five
(5) of the Conditions of Approval .
6
ANALYSIS:
Condition 7a. Road Improvements . The Planning Commission
imposed a condition requiring that the Graves Creek frontage of
the property be improved to a Rural Collector standard in
conformance with the Circulation Element of the General Plan.
Although the applicant protested this Condition atw' the time of
the Commission' s hearing, the Commission felt thatithe applicant
should contribute to the improvement of the road to offset the
potential increase in traffic brought about by thincreased
density allowed by the property division. This Condition was
imposed after the Commission made Map Finding #8 contained in
1
REPORT TO CITY COUNCIL December 13, 1994
RE: TPM 94-003 Appeal Page 2
(Lavallee/Wilson Land Surveys)
Exhibit F of the staff report.
In 1987, a two lot subdivision located at 8255 Graves Creek Road
was approved without road improvement or widening requirements.
This subdivision occurred, however, prior to the adoption of the
Circulation Element and the City' s Engineering Standards which
call for improvement of Graves Creek Road to the Rural Collector
standard.
In light of what appears to be limited opportunities to obtain
other road improvements through the subdivision process along
this portion of Graves Creek Road, the Council may wish to refer
this issue to the City Attorney for an opinion regarding a
deferral agreement or an in-lieu fee arrangement .
Condition 14 . Fire Hydrant . The Fire Marshal recommended that
the project be conditioned to provide a fire hydrant along the
accessway to proposed Lot 2 because of the length of the proposed
driveway. After discussion with the applicant at the hearing,
the Commission added the following language to Condition 14 :
"The installation of residential fire sprinklers in the
residence on Parcel 2 may be allowed, at the discretion of
the Fire Marshal, to replace the requirement for the
installation of a new fire hydrant . "
This additional language gives the Fire Marshal discretion to
eliminate the need for a new fire hydrant if, in his opinion,
adequate fire protection can be provided by residential fire
sprinklers .
Condition 15 . Access Denial . The Commission typically requires
that an access denial strip be provided along the frontage of
subdivided parcels which can obtain access in a location common
to one or more other lots . In this case, the accessway serving
the rear lot (Parcel 2) would provide adequate access to Parcel 1
as well, thus eliminating the need for additional "curb" cuts on
Graves Creek Road. This condition was not protested by the
applicant at the Planning Commission' s hearing.
Condition 16 . Road Maintenance Agreement . Because Condition 15
requires that the two lots share a common accessway, the
Commission required that a road maintenance agreement be recorded
with the map to ensure specifically that road maintenance and use
not become a "potential source of trouble" as feared by the
00C/1022
0009�34_
REPORT TO CITY COUNCIL December 13, 1994
RE: TPM 94-003 Appeal Page 3
• (Lavallee/Wilson Land Surveys)
appellant . Road maintenance agreements are typically required
where two or more lots will share a common access.'' Such
agreements have not had a history of problems or c'bntroversy in
this City where they have been required in the past. The
imposition of this Condition was not protested by the applicant
at the Planning Commission' s hearing.
Condition 18 . Open Space Easement. The Planning Commission
conditioned this division to provide a fifty foot '(50' ) wide open
space easement along Graves Creek. This Condition is in response
to the General Plan land use policies discussed in the staff
report . Further, the Condition follows the precedent set by
Conditions imposed on other lot splits along Graves Creek in
proximity to this property. As with Conditions 15' and 16, this
Condition was not protested by the applicant at the Commission' s
public hearing.
ATTACHMENTS : Exhibit A - Planning Commission Report : 11-15-94
Exhibit B - PC Minute Excerpt : 11-15-94
Exhibit C - Letter of Appeal
cc: Don Lavallee, Applicant
Ken Wilson, Agent for Applicant
•
WILSO .
N
KEN WILSON , LS 5571.
6715 MORRO ROAD (805)466-2445
ATASCADERO,CALIFORNIA 93422 FAX(805)466-0812
MEETING AGENDA
DATE,IZ4LU94 ITEM f
Monday, December 12, 1994
To: City of Atascadero:
Planning Department
Attention Henry Engen
Subject Appeal for TPM 94-003(Lavallee-Wilson)
Dear Mr. Engen:
We would like to request that the appeal of the Tentative Parcel Map 944003 be continued until January
13 or whichever City Council meeting is on or about that date. The purpose is so we can investigate our
case a little further and discuss this with the City. Thank you for your assistance on this matter.
S, er ly
L
Kennet Q i
RECEI'VED
. DEC! 2 1994
COMA UNITY DEVELOPMLEX •
000024
ATTACHMENT A
CITY OF ATASCADERO Item: B . 1
STAFF REPORT
•
FOR: Planning Commission MEETING DATE: 11-15-94
BY: Steven L. DeCamp, City Planner FILENO: TPM 94-003
/d
SUBJECT:
A parcel map subdivision of one (1) lot containing approximately
6. 0 acres into two (2) parcels containing 2 . 89 acres (gross) and
3 . 09 acres (gross) .
RECOMMENDATION:
Staff recommends that the Commission:
1 . Find the Negative Declaration prepared for the project
to be adequate under the provisions of the California
Environmental Quality Act; and,
2 . Approve TPM 94-003 based on the Findings for Approval
and subject to the Conditions of Approval in Exhibit F
and Exhibit G attached to this report .
• SITUATION AND FACTS:
1 . Applicant . . . . . . . . . . . . . . . . . . . .Don Lavallee
2 . Representative. . . . . . . . . . . . . . .Ken Wilson / ','Wilson Surveys
3 . Project Address . . . . . . . . . . . . . . 9505 Graves Greek Road
4 . General Plan Designation. . . . .Suburban Single Family
5 . Zoning District . . . . . . . . . . . . . .RS (Residential Suburban)
6 . Site Area. . . . . . . . . . . . . . . . . . . . 6 . 11 acres
7 . Existing Use. . . . . . . . . . . . . . . . .Vacant
8 . Environmental Status . . . . . . . . .Negative Declaration posted
October 28, 7x994
ANALYSIS•
The property proposed for division is located on Craves Creek
Road approximately sixty feet (601 ) north of the intersection of
Graves Creek Road and Santa Ana. Graves Creek forms the eastern
• boundary of the parcel . The parcel is an original; colony lot
000025
I
STAFF REPORT November 15, 1994
TPM 94-003 Page 2
containing approximately 6 . 11 acres . The applicant proposes to
divide the now vacant parcel into two (2) lots for single family
residential development .
The General Plan designates this property for "Suburban Single
Family" development . In conformance with the General Plan, the
property is zoned "RS" (Residential Suburban) , which has a 2 .5 to
10 . 0 acre minimum lot size. The minimum lot size in the RS zone
is determined by a series of performance factors as follows:
PERFORMANCE FACTOR SCORE
Distance from Center (8000-10, 000) 0 .25
Septic Suitability (20-39 min/in) 0 .75
Average Slope (11-20a) 0 .75
Access Condition (City road) 0 .40
Neighborhood Character (3 .71 ac) 0 .74
Minimum Lot Size 2 . 89 acres
Each of the proposed lots, at 2 . 89 acres and 2 . 89 acres (net) are •
equal to the minimum lot size for the zone they are located
within. Lot 2 is 3 .09 acres in size; however, when the accessway
is deducted per the Subdivision Ordinance, the net size of the
lot is 2 . 89 acres .
Site Characteristics
As with many "Colony Lots", this is a long, narrow lot. The lot
has a street frontage of approximately 200 feet with a depth of
over 1000 feet .
The property rises from an elevation of 925 feet along its street
frontage to a height of approximately 965 feet at its center
before dropping again to approximately 900 feet along Graves
Creek. Although the lot is relatively steep at its mid-point,
suitable building and septic system sites exist on both proposed
parcels .
There are numerous oak trees located on the property. The hill
in the middle of the property also has brush and several rock
outcrops . The City' s creekway mapping effort did not find
significant amounts of riparian vegetation on this property.
Field investigation confirms this finding.
Although there are not significant amounts of riparian vegetation
on the property, the General Plan contains strong policy language
00026
STAFF REPORT November 15, 1994
TPM 94-003 Page 3
relative to creekway preservation. Open space policies found in
the Plan include :
a. Scenic and sensitive lands including creeks, riparian
corridors, wetlands and other areas of significant
habitat value shall be protected from destruction,
overuse, and misuse by the use of zoning; tax
incentives, or fee acquisition.
C. Scenic and open space easements, parklands and open
space dedications shall be obtained through the
subdivision and development review process, including
but not limited to: floodplains, creek 'reservations,
wooded areas, scenic backdrops, sensitive areas,
historic sites and similar suitable area's .
e. Lot splits shall be thoroughly evaluated!, and be in
accordance with community plans and principles in order
to retain the desired natural character of the
community.
In order to effectuate these goals, the City has requested that
scenic easements with non-buildable areas be established with
final maps for property abutting Graves Creek in the past. Staff
is recommending that such an open-space easement be established
over the eastern-most fifty feet (501 ) of Lot 2 whore it lies
adjacent to Graves Creek. This is not a recreation or public
access easement; it is simply an open space reservation.
Development of a driveway to serve Lot 2 will require the removal
of some oak trees and brush. The home to be constructed on Lot 2
will need to be carefully designed and located so 'as to avoid
unnecessary tree removal . There are, however, adequate areas on
both lots to accommodate home construction.
Flag Lot Findings
Because proposed Parcel 2 is "predominantly situated behind
another lot" it is defined by the Subdivision Ordinance as a flag
lot . Section 11-8 .209 of the Subdivision Ordinance establishes
specific findings that must be made prior to approving flag lots.
One required finding is that the subdivision is consistent with
the character of the neighborhood in which it located.
Exhibit D has been prepared to assist in the consideration of
neighborhood consistency. This exhibit shows existing flag lots
• in the neighborhood. As evidenced by this exhibit'',=,, there are
000027
i
STAFF REPORT November 15, 1994
TPM 94-003 Page 4
numerous flag lots in the neighborhood. Based on this assessment
of existing neighborhood character, it is reasonable to make a
positive determination of neighborhood consistency.
Another required finding for flag lot approval -- that the
proposed flag lot is justified by topographic conditions -- can
also be made in the affirmative. First, a subdivision design
where both new lots have direct frontage on Graves Creek Road
would result in the creation of lots that exceed the allowed
depth to width ratio. In addition, such a design would require
two, rather than one, new driveway from the public right-of-way.
Staff also believes that the proposed design is indeed justified
by topographic conditions .
With respect to the final finding -- that the installation of a
standard City street is infeasible either alone or in conjunction
with neighboring properties -- the Engineering and Fire
Departments agree that access improvements required by the
Subdivision Ordinance are adequate to provide service to a single
family dwelling.
Flag Lot Standards •
Once it is established that the mandatory Flag Lot findings can
be made, "approvable" flag lot subdivisions should adhere to
certain design criteria, or standards, as contained in Section
11-8 .209 of the Subdivision Ordinance. These criteria are as
follows :
A. The accessway serving the flag lot(s) shall not be included in the
determination of required lot area for any lot.
B. The original lot shall have frontage on a dedicated street of at
least the minimum length required by these regulations for the zone
in which it is located, plus the accessway required to potential
rear lots.
C. The accessway to the rear shall be at least twenty (20) feet wide
(developed to City standards) for residential zones, except where
the accessway is more than one hundred fifty (150) feet long it
shall be at least twenty-four (24) feet wide with twenty (20) feet
of pavement. For all other zones, the accessway shall be at least
thirty (30) feet wide with a paved roadway at least twenty-four (24)
feet wide.
D. Each lot shall have yards as required by the zoning regulations,
including a ten (10) foot setback along any accessway, whether
easement or lot line.
E. The lot furthest from the street shall own the accessway in fee.
Other lots using the accessway shall have an access and utility
�?0V,028
STAFF REPORT November 15, 1994
TPM 94-003 Page 5
easement over it.
F. Lots utilizing the accessway of a flag lot may be required to enter
into a road maintenance agreement to insure perpetual maintenance
and repair of the accessway.
G. A reflectorized house numbering master sign shall be located at the
intersection of the street and accessway, and individual
reflectorized address signs shall be placed on the, right hand side
of the driveway to each individual lot.
The design of the proposed subdivision, along with the
recommended Conditions of Approval, are adequate to ensure that
each of the design criteria are satisfied.
Environmental Review
It is evident that each of the proposed lots has suitable
building sites and septic system/leach field areas. Although the
construction of a driveway will require the removal of some
native vegetation and oak trees, adherence to the 'iCity' s Tree
Ordinance will ensure the planting of suitable replacement trees.
. Likewise, if the eventual construction of homes requires
additional tree removal, replacement plantings wil:1 be required.
Staff believes that no substantial evidence exists to suggest
that this project will have a significant adverse ''impact on the
environment . Therefore, a Negative Declaration wads prepared and
posted in conformance with the California Environmental Quality
Act . No comments regarding the adequacy of this document were
received during the review period.
Agency Review and Comment
The concerns of the City Engineer and the Fire Marshal, relative
to required road improvements and the installation of a new fire
hydrant respectively, have been addressed by the recommended
Conditions of Approval .
CONCLUSIONS:
The proposed subdivision and ultimate residential '';development is
an appropriate use of the property in question. All of the
requirements of the City' s General Plan, zoning Ordinance, and
Subdivision Ordinance are satisfied by the design ',and
conditioning of the subdivision. In addition, the project does
not have any potential adverse environmental consequences .
0Qs029
0 + }.
i
STAFF REPORT November 15, 1994
TPM 94-003 Page 6 •
ATTACHMENTS : Exhibit A - General Plan Map
Exhibit B - Zoning Map
Exhibit C - Tentative Parcel Map
Exhibit D - Neighborhood Character Map
Exhibit E - Negative Declaration
Exhibit F - Findings for Approval
Exhibit G - Conditions of Approval
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EXHIBIT D
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EXHIBIT E
CITY O
ATASCADERO
M ENVIRONMENTAL COORDINATOR
0NEGATIVE DECLARATION
COMMUNITY DEVELOPMENT DEPT. 6500 PALMA AVE. ATASCADERO, CAj. 93422 (805) 461-5035
APPLICANT: O o IJ
PIkS� (�6uc�, c(A 934-4-le
PROJECT TITLE: PA fz-c(_�-Z 1;4A(2 9 4--o o
PROJECT LOCATION: �'SD S GT/zp�l 5 ��(L --K jZ Ash
Lr J 39 16 A-C
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PROJECT DESCRIPTION: I V Go/J TA/IV/
A'Pr ext n-► vu o ) I,o 5 a l-
Af rPox.i Ail�t c_Y 3, o AC- '5 L-YkGt4.
FINDINGS:
1. The project does not have the potential to degrade the environment.
2. The project will not achieve short-term to the disadvantage of long-term environmental goals.
3. The project does not have impacts which are individually limited, but cumulatively considerable.
4. The project will not cause substantial adverse effects on human beings,either directly or indirectly.
DETERNIINATION:
Based on the above findings, and the information contained in the initial study(spade a part hereof by refer-
ence and on We in the Community Development Department). it has been determined that the above project
will not have an adverse impact on the environment.
Henry Engen
Community Development Director
Date Posted: l .Z a -
Date Adopted:
CDD 11-80
000035 -
1
EXHIBIT F
Findings for Approval •
Tentative Parcel Map 94-003
8505 Graves Creek Rd. (Don Lavallee)
ENVIRONMENTAL FINDING:
The proposed project will not have a significant impact on the
environment . The Negative Declaration prepared for the project
is adequate.
MAP FINDINGS:
1 . The proposed map is consistent with the applicable General
or Specific Plan.
2 . The design and/or improvement of the proposed subdivision is
consistent with the applicable General or Specific Plan.
3 . The site is physically suitable for the proposed type of
development .
4 . The site is physically suitable for the proposed density of
development .
5 . The design of the subdivision, and/or the proposed
improvements, will not cause substantial environmental
damage or substantially and avoidably injure fish and
wildlife or their habitat .
6 . The design of the subdivision, and the type of improvements,
will not conflict with easements acquired by the public at
large for access through or use of property within the
proposed subdivision; or substantially equivalent alternate
easements are provided.
7 . The design of the subdivision and/or the type of proposed
improvements will not cause serious public health problems .
8 . The road improvement conditions imposed are necessary to
ensure compliance with the Circulation Element of the
General Plan, to ensure the health, safety and convenience
of the public traveling on and along Graves Creek Road, and
are a necessary prerequisite to the orderly development of
the surrounding area.
FLAG LOT FINDINGS:
1 . The subdivision is consistent with the character of the •
(?Qf;03G
EXHIBIT F
Findings for Approval .
. Page 2
immediate neighborhood.
2 . The installation of a standard street, either, alone or in
conjunction with neighboring properties is not feasible.
3 . The flag lot is justified by topographical conditions .
r
•
000037
s
EXHIBIT G
Conditions of Approval
Tentative Parcel Map 94-003
8505 Graves Creek Rd. (Don Lavallee)
(as amended 11-15-94)
CONDITIONS OF APPROVAL:
1 . Water shall be obtained from the Atascadero Mutual Water
Company. Water lines shall exist at the frontage of each
parcel or its public utilities easement prior to recordation
of the parcel map.
2 . A six foot (61 ) -wide Public Utilities Easement (PUE) shall
be provided contiguous to all street frontages.
3. A Soils Report shall be prepared for the property to
determine the presence of expansive soil or other soil
problems and shall make recommendations regarding grading of
the site. A separate document shall be recorded in
conjunction with the parcel map stating that a soils report
has been prepared. The document shall state the date of the
report along with the name and address of the soils engineer
or geologist who prepared the report . The document shall
indicate any soils problems which may exist on the newly,
created parcels .
Engineering Division Conditions:
4 . The applicant shall enter into a Plan Check/Inspection
agreement with the City. Prior to the recordation of the
parcel map all outstanding plan check/inspection fees shall
be paid.
5 . All improvements shall be constructed in accordance with the
City of Atascadero Engineering Department Standard
Specifications and Drawings or as directed by the City
Engineer.
6 . An encroachment permit shall be obtained from the City
Engineering Division prior to the start of any construction.
7 . Road improvement plans prepared by a registered civil
engineer shall be submitted for review and approval by the
City Engineer prior to the recordation of the parcel map.
Road improvement plans shall conform to the requirements of
the City Standard Specifications, Section 2 - Preparation of
Plans . R-value testing shall be done, and the pavement
section designed by a registered civil engineer to the
satisfaction of the City Engineer. Road improvements shall
include, but not be limited to the following:
1
EXHIBIT G
Conditions of Approval
Page 2
a. Graves Creek Road shall be improved from: centerline to
the property frontage in conformance with City standard
403 - Rural Collector Section along the entire property
frontage, or as approved by the City Engineer. The
improvements may require overlaying the existing
pavement to remedy an inadequate structural section or
to remedy a. deteriorated paving surface.',!', Transitions
shall be constructed when required to achieve a smooth
join with existing improvements .
b. A five foot (51 ) offer of dedication shall be provided
along Graves Creek Road contiguous to the property
frontage . Said offer of dedication shall be recorded
prior to or in conjunction with the recordation of the
parcel map.
C. Slope easements shall be provided on each side of the
right-of-way as needed to accommodate cut or fill
• slopes .
8 . The subdivider shall enter into a Subdivision Agreement with
the City. Said agreement shall stipulate than all work
required by these Conditions of Approval shall be completed,
or bonded for, prior to the recordation of the parcel map.
In the case of bonding, improvements shall be'! completed
within one (1) year from the date that the parcel map
records, or prior to the issuance of any building permit,
whichever occurs first, unless an extension is granted by
the City Manager. The Subdivision Agreement shall be fully
executed and shall record in conjunction with' the parcel
map.
9 . All relocation and/or alteration of existing futilities
and/or traffic control devices (e .g. signs) shall be the
responsibility of the developer.
10 . All new utilities (water, gas, electric, cable TV, and
telephone) shall be installed underground. Utilities shall
be extended to the property line frontage of each parcel or
its public utilities easement .
11 . Any utility trenching in existing streets shall be overlaid
to restore a smooth riding surface as required by the City
Engineer.
000039
EXHIBIT G
Conditions of Approval
Page 3
12 . All improvements within the public right-of-way shall be
covered with a 100% Performance Guarantee and a 50% Labor
and Materials Guarantee until the improvements are deemed
substantially complete by the City Engineer. Prior to the
final inspection of the improvements, and before the other
guarantees noted in this condition are released, a 10%
Maintenance Guarantee shall be posted to cover the
improvements for a period of one (1) year from the date of
the final inspection. The guarantee amounts shall be based
on an engineer' s estimate submitted by the project engineer
and approved by the City Engineer. The estimate shall be
based on City Standard unit prices. The guarantees posted
for this project shall be approved by the City Engineer.
13 . All property corners shall be monumented for construction
control and shall be promptly replaced if disturbed. All
final property corners and street monuments shall be
installed, or bonded for, prior to acceptance of the
improvements . .
Fire Department Conditions :
14 . A fire hydrant shall be installed to City standards along
the accessway for Lot 2 in conjunction with the installation
of the other required improvements. Under no circumstances
shall combustible construction be allowed on either parcel
prior to the installation of the fire hydrant. The final
location of said fire hydrant shall be as determined by the
City Fire Marshal .
The installation of residential fire sprinklers in the
residence on Parcel 2 may be allowed, at the discretion of
the Fire Marshal, to replace the requirement for the
installation of a new fire hydrant.
Planning Division Conditions :
15 . A one (1) foot wide access denial strip shall be shown on
the recorded parcel map along the Graves Creek Road frontage
of proposed Lot 1 . Access for proposed Lot 1 shall be taken
from an easement created for such purpose over the accessway
for Lot 2 .
16 . A road maintenance agreement for improvements within the •
proposed access easement, in a form acceptable to the City
i
EXHIBIT G
Conditions of Approval
Page 4
Attorney, shall be recorded prior to or simultaneously with
the recording of the final parcel map.
17 . All existing and proposed utility, pipeline, open space, or
other easements are to be shown on the parcel map. If there
are building or other restrictions related to the easements,
they shall be noted on the final map.
18 . A fifty foot (501 ) open space easement along the property
adjacent to Graves Creek shall be established wherein no
buildings or structures shall be located. This easement
shall be shown on the final parcel map. Buil'oing
restrictions applicable thereto shall be noted on the final
parcel map.
19 . A master reflectorized address identification's sign, with
numbers a minimum of five inches (511) in heit,02t, shall be
placed, as approved by the Fire Marshall, at the entrance to
• the common driveway prior to recording the parcel map.
20 . A parcel map drawn in substantial conformance with the
approved tentative map and in compliance with„, all conditions
set forth herein shall be submitted for reviel and approval
in accordance with the Subdivision Map Act and the City' s
Subdivision Ordinance prior to recordation.
a. Monuments shall be set at all new property corners
created and a registered civil engineer ',',or licensed
land surveyor shall indicate, by certificate on the
parcel map, that corners have been set or shall be set
by a date specific and that they will be sufficient to
enable the survey to be retraced.
b. A preliminary subdivision guarantee shall be submitted
for review in conjunction with the processing of the
parcel map.
21 . A black line clear Mylar (0 . 4 mil) copy and a! blue line
print of the tract map shall be provided to the City upon
recordation.
22 . A Mylar copy and a blue line print of as-built improvement
plans, signed by the registered engineer who ',,prepared the
plans shall be provided to the City Engineer ',,prior to the
• final inspection. A certification shall be included that
EXHIBIT G
Conditions of Approval
Page 5
all survey monuments have been set as shown on the parcel
map.
23 . Approval of this tentative map shall expire two years from
the date of final approval unless an extension of time is
granted pursuant to a written request prior to the
expiration date:-
.
000;112
ATTACHMENT B
CITY OF ATASCADERO
PLANNING COMMISSION
11/15/94
ACTION MINUTES
SUBJECT: B. HEARINGS, APPEARANCES, AND REPORTS
1 . TENTATIVE PARCEL MAP #94003:
Consideration of a tentative parcel mop application to
subdivide an existing 6.01-acre lot into two (2)
parcels of approximately 3.0 acres peach for single
family residential use. Subject site is located at
8505 Graves Creek Road (Lavallee/Wilson) .
STAFF
RECOMMENDATION: 1 . Find that the Negative Decl1aration prepared
for the project to be adequate under the
provisions of the California Environmental
Quality Act (CEQA) ; and,
2 . Approve TPM 94-003 based on':the Findings for
Approval and subject to tle Conditions of
Approval in Exhibit F and E*hibit G attached
to this report.
TESTIMONY:
• Ken Wilson, Wilson Land Surveys, 6715 Morro Rcad, applicant' s
representative, expressed that Mr. Don Lavallee (the applicant) wanted
him to compliment the staff on the promptness and thoroughness of the
staff report. It was very clear and easy to follow.' In view of the
items the applicant is being asked to give up, he requested a waiver
of the road improvement. The applicant is willing t4 pay into a road
improvement fund, but did not see the necessity of improving this
small portion of road (the only parcel on that street from Santa Ana
to San Fernando that would have extra pavement) . Mr. Wilson asked
that the Commission consider a sprinkler system as In alternative to
the fire hydrant required on the rear parcel. He indicated that there
is a fire hydrant located at the intersection of Santa Ana and Graves
Creek Road. At Commissioner Edwards ' request, Mr. Latham, of the Fire
Department, indicated that the use of sprinklers hast generally, been
a viable alternative in the past as long as the existing hydrant is
properly located. Mr. Latham will have to measure the distance from
the existing hydrant to the rear parcel to verify if '',this is a viable
alternative in this case. Water supply is needed along the access
road. If the hydrant is close enough to the frontage on this
subdivision, the Fire Department may be able to 'accept a slight
deficiency in the hard numbers on hydrant spacing. 'If, for example,
the hydrant is within 100 feet, as Mr. Wilson stated, ''the installation
of residential sprinklers may be an acceptable alternative in order to
provide fire protection to the rear parcel.
• (Page 3 of 9 )
000043
Planning Commission - Action Minutes, 11/15/94
Regarding the creation of a Road Use Fund, Mr. DeCamp explained that,
at the last City Council meeting, Councilman Luna asked that the City
pursue creation of a Road Improvement Fund pursuant to Assembly Bill
166, which would allow for in leu fees to be used for road
improvements . This is not currently in place, but conceivably could
be in place in a couple of months, and would provide a real
alternative for the installation of road improvements in cases like
this where we have a relatively small frontage that may, in fact, be
the only frontage improved on that street for years to come. In case
the Commission is interested, he offered draft language to amend
condition 17, which would allow for entering into a Road Improvement
Agreement, which would allow either for the- installation of the
improvements or the payment of the in leu fee if such a fund is
created by the Council.
ACTION: Approve the Staff Recommendation, with indicated amendments
to Exhibit G, Conditions #14 (fire hydrant) and #19 (address
sign number height) only.
Motion: Edwards
Second: Wallace
AYES : Edwards, Wallace, Bonnema, Miller
NOES : None
ABSENT: Johnson, Lochridge, Messer
(Page 4 of 9 )
0010044
0- 60-
WIL�30P ATTACHMENT C
y SW
AMN WILSON LS 5571
15 MORRO ROAD (805)466-2445
ATASCADERO,CALIFORNIA 93422 FAX(805)466-0812
Date:November 21, 1994
To: City of Atascadero
Planning Department
Subject: Tentative Parcel Map #94003 - 8505 Graves Creek Road Ovallee-Wilson)
Dear Sirs:
On behalf of the applicant, Don Lavallee, I would like to formally register an appeal to
certain conditions of this Tentative Parcel Map. In general, we were pleased with the Staff
Report,and Conditions of Approval except the following items:
#7a Improvement of Graves Creek Road. The existing roadway is a 20'wide asphalt road
with 3-4' base shoulders on each side. In order to improve this road to the standard listed
(403 -Rural Collector)the asphalt will probably need to be extended 9' on our side with a
6 base shoulder(see attached sketch which shows the road's present location with respect
to the centerline of the road right of way). We examined all of the e*ting parcels along
Graves Creek Road between San Fernando Road and Santa Ana Road. In this area there
are no parcels greater than 5.57 acres in size. (Actual acreages are
2.78,2.78,3.37,3.28,4.63,5.09,5.25,5.44,5.57 and ours 6.12). Based on our own mini-
mum lot size of 2.89 acres there are potentially no splits that can occur unless the general
plan changes. Such being the case, until the City decides form an asslessment district and
improve the entire road to the planned width with Bike lanes, the section that we have been
asked to improve(200'of frontage)will be the only portion widened, For the City to
initiate such an assessment district seems unlikely in the next 5-10 years due to the many
other areas of the City that require the attention of the City Staff. Thee road as it exists
works well, based on the traffic it currently has on it. We feel It simply does not make good
sense to require such a widening.
The applicant is in favor of creating bike lanes throughout the City. However, the applicant
would be much more willing to provide funds that go toward a city-vide program rather
than a piecemeal widening of certain sections of road. There are potential safety problems
that come when portions of a road are wider than others. Cars may tent to speed up when
in fact the road will soon narrow again.
#14 Please amend the wording of the condition 14, second paragraph, to read "The
installation of residential fire sprinklers in the residence of Parcel 2 Will be allowed to
replace the requirement for the installation of a new fire hydrant." (I(the Fire Marshal
needs to verify the location of the existing fire hydrant; please do so.) -- -
. #15 and #16 A road maintenance agreement is a potential source of y trouble between
neighbors Fl9 regards use and maintenance. Also, for Parcel 1 to use this driveway, they will
need to come back to the center of their property which will actually'be a longer driveway
than if they came from the middle. Also, other driveways in the area':are semicircular and
produce a pleasing appearance with landscaping in between. These conditions would not 000��,�S
i�-
WIL' 0
N
S
KEN WILSON LS 5571
6715 MORRO ROAD (805)466-2445
ATASCADERO,CALIFORNIA 93422 FAX(805)466-0812
allow for a semicircular design. So we request that Parcel 1 be allowed to gain access along
the frontage of Graves Creek Road.
#18 Remove the requirement for a 50 foot Open Space Easement adjacent to Graves
Creek
Please include a copy of this letter for all Council Members at the Nov. 29 meeting. Thank
you for your assistance on this matter.
Sincerely,
Kenneth D. Wilson
LS 5571
EXP 9-30-97
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PROPOSED S' OFFER OF DEDICATION
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EXIS11NG CROSS S C11ON
GRAVES CREEK ROAD
NOTE EXISTING PAVEMENT WIDTH VARIES SLIGHTLY —
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1 1-2%
I eo•ee•o••oeo•ope�e��.��o,� ?�"����e��1���eo`•,e RW
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EETINAGENDA
AT 1/10 9 ITEM I Ci,
i
M E M O R A N D U M
y
TO: City Council
FROM: Robert Fisher, Chairman
Atascadero Ad Hoc Development Review Committee
G
DATE: January 10, 1995
SUBJECT: Development Review Process - Recommendations of the
Committee
i
The following represent the Committee's recommendations to the City
Council that were developed over the course of nin4 (9) meetings,
beginning on September 7, 1994. Implementation oftecommendations
would fall into several different categories, some f which require
Council action, and others simply changes in opera ing procedures
and have been grouped accordingly.
1. ORDINANCE ACTIONS.
A. Encroachment Ordinance. The City lacks a� adopted ordin-
ance that provides clear procedures and standards for
enabling improvements within the City's ights-of-way.
B. Zoning Ordinance Amendments. Initiate the following
changes to the. Zoning Ordinance: p,
a
(1) Tentative Maps - Allow submittaL of building
permits for new parcels prior to the recording of a
final map (permits, however, could not be issued
until the map records) .
(2) Preliminary Title Reports - Eliminate ordinance
requirement for updated title reports for precise
plans leaving the liability for easement violations
on applicant/designer.
(3) Parking Standards - Re-write existing parking
standards such that once a project is approved,
additional review for subsequent tenant improve-
ments and Business License Applications, is
unnecessary and becomes the responsibility of the
owner.
a
a
a
Development Review Process - Committee Recommendations
Page Two
2 . COUNCIL POLICY.
A. Engineering Standards. These were first adopted by
resolution of the City Council on March 10, 1992. There
is a need to refine these standards based on experience
to date.
B. Public Improvement Reauirements. The City currently
lacks clear policy designating responsibility for who has
to install what level of improvements, e.g. , an indi-
vidual building a house versus an individual undertaking
a Conditional Use Permit. This should not be construed
to mean that the committee is in favor of any additional
level of improvement to the public right-of-way in single
family residential development, either now, or in the
future.
C. Ad Hoc Committee's Status. The general feeling of the
committee is that a noticeable improvement in City/public
relations regarding Community Development issues has
taken place in recent months. The simple existence of
the committee may have played some part in this change.
We recommend that the committee, as structured, or in
some altered form, remain in place indefinitely to
monitor the relationship between the public or private
development community and City staff. The committee
could meet quarterly, or as needed, until such time as
Council feels it is no longer serving a useful purpose.
We also recommend that an additional member be added to
the committee, specifically, a local Civil Engineer.
D. Quarterly Reports. Reports on turnaround times on sub-
mittals to the Building Division will be provided to the
committee for evaluation.
3 . BUDGET ACTIONS.
A. Building Division. Consider restructuring to create a
division head position which will provide day-to-day
management for the division, one who is knowledgeable in
all the building codes and can provide back-up in the
absence of the Plan Check Engineer, Building Inspector or
Building Technician. Such evaluation would include
contracting out, if more economical, provided it allows
for flexibility in responding to work load needs.
000049
3
Development Review Process - Committee Recommendations
Page Three
•
B. Public Works. Restore the Public Works Department to
eventually have a Public Works Director and/or City
Engineer more readily available for consultation and to
provide technical oversight to consulting engineers.
C. Enterprise Fund. Consider establishing, an enterprise
account for the Building Division to enable use of out-
side plan checkers and/or contract inspection services
when development activity levels warrantor
4 . INFORMATIONAL HANDOUTS.
A. Building Permits. Complete a simple'' informational
handout to be available at the counter to. clarify when a
building permit is necessary.
B. Development Guidelines. Refine draft and make available
this detailed information package for developer's in-
cluding specifics for submission requirements, fees, Fire
Department requirements, Tree Ordinance $tandards, soil
and erosion control measures, etc.
5. OPERATIONAL PROCEDURES.
• A. Precise Plan/Building Permit Processj. iq. Initiate
concurrent processing of Precise Plans' with Building
Permits. The applicant would sign an acknowledgement
recognizing the risk in that an appeal ofa Precise Plan
could require changes in the building plans.
B. Advance Deposits. Allow developers of larger projects
to leave money on deposit to eliminate the need to
continually come to City Hall to pay for plan check
billings with Public Work's contract en#neers.
C. Pre-Application Meetings. On request, al'low developers/
owners to meet with a Development Review Committee to
bring all the reviewing divisions together with the
applicant and their designer to discuss anticipated
project conditions and issues.
D. Outside Plan Checks. Expand use of outside plan check
services to reduce occasional backlogs and speed
processing. Evaluate possibility of utilizing SLO County
and Paso Robles' staff in a mutual aid type of arrange-
ment.
000030
Development Review Process - Committee Recommendations
Page Four .
E. Over-The-Counter Permits. Examine possibility of adding
additional types of permits to the list of those already
processed over-the-counter.
F. One-Day Permits. Examine the feasibility of instituting
express (24 hour) processing for some types of building
projects.
G. Forms Evaluation. Evaluate all of the application forms
currently in use to ensure that they are complete, self-
explanatory, and clear as possible. This may involve
development of new forms and directions for minor
projects (over-the-counter, and one-day permits, etc. ) ,
and purging/thinning out of material now distributed.
H. Process Flow Charts. Create complete and accurate flow
charts of the various processes. These charts would be
used to inform applicants of the steps in the process and
allow staff to critically examine the process for weak-
nesses and/or areas for improvement.
I. Physical Organization. Examine the spatial organization
and working relationships of all departments, divisions,
and individuals involved in development review to
determine if alternative space/office arrangements could
improve processing efficiency.
J. Office Hours. Change the public counter closing time
from 4: 00 p.m. to 4 :30 p.m. , which would still allow time
to forward applications submitted during the day and to
deposit cash receipts by 5:00 p.m. Staff could still
defer taking in any major applications after 4: 00 p.m. ,
which would require working past 5:00 p.m. , thus
incurring overtime costs.
K. Computer Availability. Follow through on past plans to
make the drone computer in room 311 available to enable
applicants to look up the progress of their project.
L. Pre-Incorporation Permits. Provide the public with their
own access to micro-film records of county-issued
permits, thereby freeing up staff for new development
applications.
M. Resubmittals Turn-around Time. Improve turn-around times
on resubmittals to all departments. Resubmittals are not
always necessary if verbal clarification can be accomp-
lished between plan checker and applicant. Seek over-
the-counter re-checks on minor corrections, when
feasible.
{1()00"A
k,
Development Review Process - Committee Recommendations
Page Five
N. Evaluation Ouestionnaire. Further refinerent of recently
adopted staff performance and evaluation questionnaire to
recognize exceptional service or identify► poor perform-
ance.
O. Streamlining Analysis. Recommend that Community Develop-
ment Director review all existing ordinances and policies
for redundant, time restrictive, and development
inhibitive language.
P. "Can Do" Attitude. Recommend that Community Development
Director convey to all staff members that',', interpretation
of all rules, ordinances, and policies be directed to the
benefit of the public. Staff shall establish a positive
"can do" or "user friendly" attitude in their interpre-
tations as a priority function, with literal enforcement
of rules as a secondary pursuit.
Q. Engineering Plan Check. Direct Contract Engineer to
submit specific recommendations regarding their plan
check and field inspection procedures and policies that
are time and cost efficient to the public and to the
builders utilizing those services. Engineer shall pro-
vide a schedule of estimated fees for various types of
standard plan check services.
R. Building Staff. Recommend that Community Development
Director explore avenues or methods to utilize time of
Building Inspector(s) more efficiently. Some ideas might
include providing beepers for them while'' in the field,
inspecting items not specifically called 'for in the in-
spection request if time allows and the item is ready,
and cross-training to assist the Plan Check Engineer in
providing over-the-counter turn around of both submittals
and resubmittals that are minor in nature.
S. Plan Check Consistency. Recommend that Community Devel-
opment Director establish policy that all construction
documents will be plan checked in a fair ''and consistent
manner regardless of the source of their preparation
(Architect/Engineer/Contractor/anyone) in the specific
areas of content, completeness, and required levels of
noting, detailing, and referencing. Encourage and demand
clear and concise plan check comments and when in doubt
to telephone the Architect/Engineer/etc. '',, for clarifi-
cation as a time saving technique.
RF:HE/ph
•
0000.32
REPORT TO CITY COUNCIL Agenda Item: C-2
CITY OF ATASCADERO
n
Through: Andy Takata, City Manager Meeting Data: 1/10/95
From: Brad Whitty, Finance Directer-�
SUBJECT: Consideration of extending the Wil-Mar FrInchise
Agreement for an additional three years.
RECOMMENDATION:
Staff recommends..City Council review Wil-Mar'sprequest for a
franchise extension and provide direction regarding such
extension.
BACKGROUND:
In October, 1991, Wil-Mar and the City of Atas' adero entered
into a solid waste collection franchise agreement. This
agreement outlined in Paragraph 3, page 1 stated "if Franchisee
(Wil-Mar) has faithfully performed under the terms and conditions
of this agreement for any period of three (3) years,, Franchisee
may request the City Council to extend the term of this agreement
for an additional three (3) years" .
The law firm of Wright & Sanders has requested the extension
on behalf of Wil-Mar in a letter addressed to the City Manager
(See Attachment A) .
w
Per the agreement, the City of Atascadero receives a monthly
franchise fee equal to five percent (5%) of gross receipts. The
fees collected since inception of the agreement are as follows:
Fiscal Year 1991-92 $73,607.72
Fiscal Year 1992-93 85,310.32
Fiscal Year 1993-94 91,842.94
Projected 1994-95 93,600.00
The Franchise Fee is remitted on a monthly bas' s by the 15th
of the month. A signed verification statement is submitted with
the monthly franchise fee remittance indicating gross receipts
actually received by Wil-Mar during the immediate preceding
calendar month. The City, at its option, has the right to review
Wil-Mar' s books and records, or request an indepenlent audit by a
Certified Public Accountant.
Overall, Wil-Mar appears to have been faithfully performing
to the terms of the agreement.
a:exten #23
ATTACHMENT A
WRIGHT & SANDERS
A
WILLIAM D. WRIGHT tRETIRE D) LAW CORPORATION TELEPHONE
BETTY R. SANDERS
5950 ENTRAOA AVENUE (B.OS) 466-9026
MARIBETH HILEMAN ATASCADERO, CALZFO FAX
RECEIVED
(80 S) 466-9098
�
f �
LATASCADERO CITY MANAGER
November 7, 1994
Andy Takata
City Manager
City of Atascadero
6500 Palma Avenue
Atascadero, CA 93422
RE: Wil-Mar Franchise Acrreement
Dear Andy:
The agreement reached between the City of Atascadero
Wil-Mar Disposal in October of 1991 has served s a model agreement
for other governmental entities, not only locally but state-wide.
Ours has been a visionary agreement which has worked well for all
concerned.
Part of this agreement g Bement envisions a request by the
franchisee, after 3 years of faithful service, requesting the
extension of the franchise for
an additional 3 years . It is to
that vision that this letter
is directed. This extension allows
the company to continue to improve and upgrade services in our
City.
Wil-Mar Disposal hereby requests the City Council of the
City of Atas,cadero to extend the term of its Solid Waste Franchise
Agreement with Wil-Mar for a period of 3 years as set forth in
Paragraph 3 , page 1 of said Agreement entered into on October 8,
1991, between the parties .
We request that the extension request be placed on the
agenda at the earliest convenient time for the Council .
Andy Takata Page two
November 7, 1994
Should you have any questions or suggestions, please do
call . I remain at your beckoning should you have any concerns
whatsoever.
Very truly our$,
BET R. SANDERS
BRS\lhd
CC : Tom Walters
Dave Smith, C. P.A.
Art Montandon, City Attorney
000055
I
9
sg�
E
i
MEMORANDUM TO CITY COUNCIL TEM: C-3
ATE: 1/10195
THROUGH: Andrew J. Takata, City Managerr
C_- a
FROM: Brady Cherry, Director
Department of Community Services
y
SUBJECT:
LITTLE LEAGUE REOUEST TO CONSTRUCT A CONCESSION STAND/BATTING
CAGES/HOME RUN FENCE AT PALOMA CREEK PARR
3
RECOMMENDATION:
y
a
It is staff's recommendation that the City Council approve the
ballfield area improvements proposed by Atascadero Little League at
Paloma Creek Park, and to grant the building permit revision for a
temporary structure, as described in item number 3in this report.
BACKGROUND:
u
Atascadero Little League is requesting that they be permitted to do
the following work at Paloma Creek Park:
i
1. Move the home run fence to 200 feet and install a flagpole.
2 . Construct two (2) 141x 60' batting cages in �he area beyond
the right field fence.
3 . Revise the existing building permit to allow ittle League to
construct a prefab building of approximately 241 x 32' for a
concession stand. The structure would include T1-11 wooden
siding that is painted to match the nearby equestrian
building.
g
On August 24, 1989 the Parks and Recreation Commission previously
approved the extension of the home run fence to 200 feet, the
construction of a concession stand to City specifications, and the
installation of batting cages. More recently in June of 1994, the
Commission recommended approval of the above requsts except for
the revision of the original building permit. The Commission's
position was that the pre-fab structure would not Abe desirable at
the park. The Commission felt the original plan should be retained
even though it may be several years before Little Ljague can afford
to realize it.
s
i,
00010a76
y
DISCUSSION•
In 1989 the Parks and Recreation Commission already approved much
of the Little League's present request. The consideration of the
new aspects of the proposed project will be addressed in this
o members of the Cit
report. However, it is worthy of note by the memb r y
Council that the recommendations for approval in 1989 were made
despite the fact the construction of the facilities were not
included in the Park Master Plan.
The primary element of the present request that must be decided by
the City Council concerns the revision of the existing building
permit for Little League to construct a concession stand/storage
unit and restrooms, to be located behind the backstop at Ball Field
Number 3 . The existing permit calls for a much higher quality
structure than the approximate 24' x 32' prefab metal building now
being proposed. There is concern that the prefab structure Little
League would like to erect at the site is not consistent with the
type and quality of improvements the City wants to encourage at the
park.
It is clear a concession stand and additional storage space are
needed by Little League for financial and practical reasons.
However, a revision of the existing permit is a considerable
compromise for the City due to the loss of restroom facilities,
(which ideally accompany concession operations, ) and the inferior
prefab structure would replace the block construction of the
approved building. Visually and functionally the prefab structure
would be less than ideal.
The extension of the homerun fence the addition of the proposed
� P P
flagpole, and installation of the batting cages beyond the right
field fence would present no problems, and are acceptable to staff.
However, it should be emphasized that all of the costs for the
above mentioned improvements should be borne by Little League,
including the relocation of the irrigation lines.
OPTION ANALYSIS•
Below are three potential options for consideration:
ALTERNATIVE 1: Allow the permit revision for construction of the
prefab metal concession stand and the flagpole and reaffirm the
original Commission approvals for the relocation of the home run
fence and batting cages.
ALTERNATIVE 2 : Allow the original Commission recommendation to
stand for approval of all requests, including the addition of the
flag-pole, but not allow a revision of the original permit to
construct the proposed prefab metal building. (This was the Parks
and Recreation Commission's recommendation on 6-9-94 . )
EjOC�+ '7
A
ALTERNATIVE 3 : Allow the original Commission recommendations to
stand for all requests including the flagpole, and revise the
original permit to allow for construction of the proposed 24' x 32'
concession stand/storage unit, contingent that it '' be constructed
similar to the Equestrian Center structure, using T1-11 siding
painted to blend with the more attractive nature of'" that building.
The cost for such a building should be more affordable to the
Atascadero Little League. However, the structure would be
temporary, and must be removed or replaced with the building
specified in the original plans within seven (7) years.
FINAL NOTE: A number of people, including Little League officials
and City staff, remember that a previous City Council had pledged
in 1990 to provide funding support of $9, 600 for the construction
of the original structure specified in the building permit.
According to several individuals, the money was allocated in the
budget for fiscal year 90/91, but was not "rolled over" the
following fiscal year. Consequently, no funds have since been set
aside by the City to assist with the project. Please see the
attached correspondence sent to Little League by the City. Due to
the City's obvious difficulty with honoring the original pledges
made by the City Council in 1989 and 1990, staff believes it would
be appropriate to revisit this issue of providing funding
assistance when Little League is prepared to build the original
permanent structure in the future.
BC:vc
Attachment A - Letter from Little League President::.
Attachment
Attachment B - Letter of certification for prefab structure.
Attachment C - Three (3) letters from City to Litttjle League re:
$9, 600 in Community funding.
Attachment D - Approved plan for original buildingproposed at
ballfield #3 .
• a:pcp.LL3
1�' f-
ATASCADERO LITTLE' LEAG U E
P. O. Box 2375
Atascadero, ,CA 93423
461-5929
November 2, 1994
Mr. Brady„Cherry
City of Atascadero
6500 Palma Avenue ,
Atascadero, CA 93422
Re: Paloma Field Improvements
Dear Mr. Cherry:
After our meeting to inspect the Paloma Field site, the Atascadero Little League Board
met at its monthly;meeting and discussed the field improvements to be made at Paloma
Field.
The original plan was,to construct a block structure-as a joint venture between the City
of Atascadero and,Atascadero Little League. Since the City finances are not available at
this time, your recommendation to place a temporary metal building with T11 T.siding
behind home. plate was approved.by the: Board. 'This facility will:-be temporary" for
approximately,10 years until funds are available to make it a permanent structure.. The
Board also proposes to place portable batting cages behind the right field fence.
Please place this item on the agenda for the next meeting of the City Council.
cerely,
Mario Perez, Presiden
Atascadero Little Le ue
Attachment A
000; 59
I
'Xi Varco-Pruden LETTER OF
V�Buildings CERTIFICATION DATE: 04/18/94
A United Dominion Company (Project Name: Atascadero Little League) (Ve>lding Building) TIME: 10:09
(VP Quote No.: TQ940329120448)
Built On Superior Service (VP order No.: > [76,1] PAGE; Ol of 42
MEM. �irrICAnrl :.::::::::::::::.::.:.......::::::::::::::.:::::::::................:........:..:::..:::::.:::::::::::.:::.::::::::::::::::..::::::::.::.........:.::::..
Contact: Dutch ****** PROJECT REFEIkENCE ******* [76,11
Name: Sawyer Construction
Address: 2204 G Street Project Name : Atascadtro Little League
City/State: Santa Margarita CA 93453 VP Job No.:
Customer Name: Atascadero Little League
Street: Paloma Creek Road
Job Disposition : Schedule for Fabrication (D) City/State: Atascad@ro, CA 93422
MBMA End Use Code: 4 - Manufring. Production ( County : San Lui$ Obispo )
This is to certify that the above referenced VARCO-PRUDEN BUILDING System project has been designed for the
applicable portions of the following Building Code and in accordance with the order documents which have stipulated
the following applied environmental loads and conditions:
Overall Width: 24/0/0 Overall Length: 32/0/0 Eave Height: 15/0/0 Roof Pitch: 4.000/12
BLDG CODE or STD: 91UBC - 1991 Uniform Building Code
Roof Live Load = 20.00 Psf Dist ance to Coast = N/A
Reduced Live Load = Yes Bldg Enclosure Category = Enclosed
Ground Snow Load = 0.00 Psf Seismic Zone = 4 eldo Base Elevation = 0/0/O
Roof Snow Load (flat) = 0.00 Psf Building Use Category = 4 SnoW Exposure Category = 3
Roof Snow Load (sloped) = Y I ! Rf Sht+Scndry Dead Ld = 2.49 Psf Thermal Category = 1
Wind Load Velocity = 70.00 Mph Add'l Gravity Collateral = 3.00 Psf Snowy Load % for Seismic = 0.0
Wind Load Pressure = 13.62 Psf Add'l Uplift Collateral = 0.00 Psf Buil'tt-up Plate Spec. = 1989 AISC
Wind Exposure Category = C (User Imposed Loads) Col Form Gage Spec. = 1986 AISI
The steel design is in accordance with VARCO-PRUDEN BUILDINGS standard design practices, which have been
established based upon pertinent procedures and recommendations of the following organizations
American Institute of Steel Construction (AISC), 9th Edition
American Iron and Steel Institute (AISI), 1986 Edition
American Welding Society (AWS) CD1.11
American Society for Testing and Materials (ASTM)
Metal Buildings Manufacturers Association (MBMA)
AISC Category MB Manufacturer Certification.
This certification DOES NOT apply to the design of the foundation or other on-site structures or components
not supplied by VARCO-PRUDEN BUILDINGS, nor does it apply to unauthorized modifications to framing systems
provided by VARCO-PRUDEN BUILDINGS.
Furthermore, it is understood that certification is based upon the premise that all components furnished by
VARCO-PRUDEN BUILDINGS will be erected or constructed in strict compliance with pertinent documents furnished
by VARCO-PRUDEN BUILDINGS.
Sincerely,
Prepared by:
— a
P.E. Reviewed by:
VARCO-PRUDEN BUILDINGS
Attachment B E)i?COW
ADMINISTRATION BUILDING +�
6DE PALMA AVENUE taseade�®
ATASCADERO, CALIFORNIA 93422 POLICE DEPARTMENT
PHONE: (805) 466-8000 INCORPORATED JULY 2. 1979
6500 PALMA AVENUE
AATASCADERO, CALIFORNIA 934
CITY COUNCIL PHONE: (805) 466-8600
CITY CLERK
CITY TREASURER
CITY MANAGER
ADMINISTRATIVE SERVICES DEPARTMENT FIRE DEPARTMENT
COMMUNITY DEVELOPMENT DEPARTMENT 6005 LEWIS AVENUE
PUBLIC WORKS DEPARTMENT ATASCADERO,CALIFORNIA 93422
PARKS AND RECREATION DEPARTMENT PHONE: (805) 466-2141
July 6, 1990
Dear Atascadero Little League:
Please accept our thanks for having participated in the
budget hearings for Community Funding .
With an ever increasing demand on limited funds it has not
been an easy task to determine what our participation can be in
your program and that of other similar organizations.
In an attempt to keep a tight budget under control , we were i
not always able to award funding as requested . We ask your
understanding and cooperation.
Weighing the information which you have presented and
comparing individual determinations on the part of each member of
the Council , we have determined that we would be able to fund
$5,000 for the fiscal year 1990-91 plus the carryover from 1989-
90 of $4,600 for a total of $9,600.
Thank you again for your patience and understanding . If you
have questions, please feel free to call Mark Joseph at 461-5012.
Sincerely,
Robert Lilley
Mayor
Attachment C
�Of:0Fa.1
ADMINISTRATION BUILDING ta�cade�® �+
6500 PALMA AVENUE
ATASCADERO,CALIFORNIA 93422 POLICE DEPARTMENT
• INCORPORATED JULY 2, 1979 6500 PALMA AVENUE
ATASCADERO,CALIFORNIA 93422
CITY COUNCIL PHONE: (805) 466-8600
CITY CLERK
CITY TREASURER
CITY MANAGER
ADMINISTRATIVE SERVICES DEPARTMENT FIRE DEPARTMENT
COMMUNITY DEVELOPMENT DEPARTMENT 6005 LEWIS AVENUE
PUBLIC WORKS DEPARTMENT ATASCADERO,CALIFORNIA 93422
PARKS AND RECREATION DEPARTMENT PHONE: (805) 466-2141
August 28, 1990
Atascadero Little League
P.O. Box 2375
Atascadero, CA 93423
Attn: William Conlan, President
Dear Mr. Conlan:
Per your request of monthly disbursement of the $9600.00 approved
by the City for fiscal year 90/91, the following criteria must be
met.
On a monthly basis, a statement is to be sent to the finance
department. The statement is to show the dollar amount due.
Your first statement may include past payments due for July and
August. (The monthly distribution would be $800.)
It normally takes two weeks to process the check once the statement
is received.
Any questions you may have regarding this process may be directed
to Cathy Sargent at (805)461-5018.
Sincerely,
Mark A. J ph
Administrative Services Director
MJ/cs
Attachment 0 000062
ADMINISTRATION BUILDING .-�.
POST OFFICE BOX 747
ATASCADERO, CALIFORNIA 93423 POLICE DEPARTMENT
PHONE: (805( 466-8000
POST OFFICE BOX 747
ATASCADERO,CALIFORNIA 93423
CITY COUNCIL tascade�® PHONE: (805) 466-8600
CITY CLERK
CITY TREASURER INCORPORATED JULY 2, 1979 ~+ •
CITY MANAGER
ADMINISTRATIVE SERVICES DEPARTMENT FIRE DEPARTMENT
COMMUNITY DEVELOPMENT DEPARTMENT 6005 LEWIS AVENUE
PUBLIC WORKS DEPARTMENT ATASCADERO,CALIFORNIA 93422
PARKS AND RECREATION DEPARTMENT PHONE: (805) 466-2141
July 19, 1989
Atascadero Little League
Larry Sherwin
2655 Monterey Rd .
Atascadero , CA. 93422
Dear Mr . Sherwin:
Please accept our thanks for having participated in the
budget hearings for Community Funding .
With an ever increasing demand on limited funds it has not
been an easy task to determine what our participation can be in
your program and that of other similar organizations.
In an attempt to keep a tight budget under control , we were
not always able to award funding as requested. We ask your
understanding and cooperation.
Weighing the information which you have presented and
comparing individual determinations on the part of each member of
the Council , we have determined that we would be able to fund
$4,600.00, for the fiscal year 1989-90.
Since these funds will be used to make capital improvements
at Paloma Creek Park , the method of disbursing the funds will be
reimbursement for actual expenses. Our Parks, Recreation and Zoo
Director , Andy Takata, will act as the City ' s Project Manager ,
and will sign off on any requests for reimbursement . His phone
number is 461-5000.
Thank you again for your patience and understanding . If you
have questions, please feel free to call Mr . Joseph at 461-5012.
Sincerely,
ollin Dexter
Mayor
RD:gr
000061.3
Attachment E
I
REPORT TO CITY COUNCIL Meeting Date: 01/10/95
CITY OF ATASCADERO Agenda Item : C-4(a)
Through: Andy Takata, City Manager
From: Lee Price, City Clerk
r
F
SUBJECT:
Procedures for. Selecting Committee, Commission and Boa�d Members.
RECOMMENDATION:
Provide input and give direction to staff to bring back a "resolution revising
procedures for selecting committee, commission and board mem ers.
BACKGROUND:
In 1981 , the City Council approved Resolution No. 35-81 adopting procedures
for the selection of committee, commission and board members. I'h October of 1989,
the City Council apparently and unknowingly deviated from the policy during the
selection of a Planning Commissioner. A member of the public brought the matter to
the attention of the City Council and a Council sub-committee was formed to review
Resolution No. 35-81 . On December 12, 1989, the City Council voted unanimously
to re-affirm Resolution No. 35-81 based on the sub-committee's recommendation.
At the City Council meeting of November 8, 1994, consideration was given to
proposed Ordinance No. 282 revising terms for the Parks & Recr ation Commission.
This ordinance established term dates in accordance with those 01ready adopted for
the Planning Commission. Under public comments, Parks & Recre tion Commissioner
George Beatie suggested that it may save the City some staff time and money to
make appointments every other year instead of on an annual basis as recommended.
In addition, he proposed that the City Council look into alternatives to advisory body
recruitment and appointment procedures.
i
The City Council continued Ordinance No. 282 and directed staff to bring back
alternatives relating to terms and possible revisions to the existing selection policy.
DISCUSSION:
The City Clerk polled a variety of other cities to determin� common practices
and then met with Henry Engen, Community Development Director, and Brady Cherry,
0(?f'064
Report to City Council Meeting Date: 01/12/95
Page 2 Agenda Item #C-4(a)
Community Services Director, to formulate recommendations. Staff concluded:
1 . Ordinance No. 282 - There was agreement that the staggering of terms
as proposed in Ordinance No. 282 seems to be the best solution and
staff has recommended that the ordinance be adopted (see related
Agenda Item #C-4(b)). This would mean that recruitments would
eventually be required annually for one or two members of the Planning
and Parks & Recreation Commissions.
2. Selection Resolution - It is recommended that Resolution No. 35-81 be
updated, primarily for clarity and conformance with State Law, and to
provide additional recruitment flexibility. A draft resolution revising the
policy has been included in the staff report (see Exhibit "A"). The City
Council may, of course, wish to make further changes. Staff will bring
the resolution, in final form, back at the next City Council meeting for
adoption.
3. Application Form - It is recommended that the application form presently
used be expanded to provide the City Council with more information.
4. Selection Options - In reviewing the appointment practices of eleven
other cities (see Exhibit "B"), it appears that there are four methods for
selecting advisory body members. They are as follows:
a. Mayor makes the appointments. (2 cities)
b. Council Sub-committee makes recommendation. Full Council
confirms appointment by majority vote. Q cities)
C. Full Council interviews in a special meeting. Appointment by
majority vote or by ballot process. (5 cities)
d. Each councilmember appoints one commissioner. (1 city)
Note: Staff is not making any specific recommendations for changing
the present policy regarding appointments. Council input and/or
direction is requested.
Report to City Council Meeting Date: 01/12/95
Page 3 Agenda Item #C-4(a)
5. Application Pool - Some cities keep applications active for a period of
one-year. This afford an "application pool" should an unexpected
vacancy occur (i.e., resignation, death or removal). It is suggested that
the Council consider this option as it may provide some cost savings by
dispensing with the need to re-advertise. The City Council would retain,
of course, the discretion to direct the City Clerk to open another
recruitment if they determine that the application ' pool" on file is not
sufficient enough to make the appointment.
6. Recruitment Deadline Encourage year-round acceptance of applications
to supplement the "application pool". Currently applications are
accepted only during a formal recruitment.
DIRECTION REQUESTED:
The City Council is requested to provide direction regarding the policy and
whether or not it desires to make changes to the appointment profess, particularly to
Section 4. Selection.
•
Exhibits: Exhibit "A" - Draft Resolution No. 02-95 (Revising Resolution No. 35-81)
Exhibit "B" - Advisory Body Recruitment&Appointment Policies of Other
Cities
0001066
EXHIBIT "A"
Key:
Bold represents new language 0
RESOLUTION NO. 36$1- 02-95
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ATASCADERO, CALIFORNIA, ADOPTING REVISED PROCEDURES FOR THE
SELECTION OF COMMITTEE, COMMISSION AND BOARD MEMBERS
WHEREAS, the Atascadero City Council recognizes that citizen participation in
local government plays an important and active role in the City of Atascadero; and
WHEREAS, the Atascadero City Council has established committees,
commissions and boards to assist in the conduct of municipal affairs; and
WHEREAS, the Atascadero City Council did adopt Resolution No. 35-81 on
November 9, 1981 establishing selection procedures for committees, commissions
and boards; and
WHEREAS, the Atascadero City Council desires to update and revise said
selection procedures.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Atascadero as follows:
SECTION 1 . Purpose. The purpose of this resolution is to revise established
procedures for the Council to follow in recruiting, selecting and appointing members
to the standing City committees, commissions of and boards created pursuant to
statute or by action of the City Council. Appointments and replacements will be made
pursuant to the provisions of Government Code Section 54970 et seq., and the
following.
SECTION 2. Recruitment and Eligibility. Announcements of openings for any
committee, commission or board to which members are appointed by the City Council
will be t Mugh the !eeal news Fnedia coordinated by the City Clerk. Any person
desiring to be considered for appointment to any City committee, commission or board
shall complete an application provided by the City Clerk. Applications are accepted
year-round and shall remain on file for a period of one-year from the date received.
Applicants may be considered for future vacancies, for the specific committee,
commission or board for which they applied, should a vacancy occur during the year.
E3�C�.)fi'7
B
Resolution No. 02-95
. Page Two
Alleleete,s applicants shall be a resident and registered ►oter of the City of
Atascadero, eyeF the age ef 18, and meeting any announced additional criteria as
established by the City Council shall be eligible to apply. All appointees are subject
to financial disclosure, pursuant to the Political Reform Act.
SECTION 3. Interviews. All candidates meeting the criteria established in
Section 2 wM may be interviewed by the City Council during'!:a properly noticed
meeting. Interviews will be open.to the public.
SECTION 4. Selection.
a. Council members will vote for the candidate(s) of their choice by placing
their name and circling the name of their selection(s) on a ballot form
provided by the City Clerk. Candidates' names') will be placed in
alphabetical order on the ballot form.
b. After the City Council has had an opportunity to 'make its individual
determination, the City Clerk will collect the ballots and will announce
first the Councilmember's name and second the name(s) of the
candidate(s) of that Councilmember's choice(s). Results of each
individual Councilmember vote will be a matter ofpublic record.
C. The candidate or candidates receiving a majority of the votes of the
Councilmembers present shall be appointed. In ','the event that no
candidate or candidates receive a majority vote or in the event of a tie
vote, then a run-off ballot or ballots will be cast, following the procedure
of sub-paragraph a. above, until a majority is reached. The run-off
candidates will consist of all candidates receiving of least two (2) votes
and if fie not more than one of the candidates have received at least two
(2) votes, then all those receiving at least one (1) vote will participate in
the run-off balloting. This procedure shall be continued until a majority
vote is cast.
On motion by Councilperson and seconded by Couancilperson ,
the foregoing Resolution is hereby adopted in its entirety on the following roll call
vote:
AYES:
NOES:
iABSENT:
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REPORT TO CITY COUNCIL ITEM: C-4(B)
CITY OF ATASCADERO DATE: 1/10195
THROUGH: Andrew J. Takata, City Manager
FROM: Brady Cherry, Director
Department of Community Services
'g
A.
SUBJECT: a
Amending Parks and Recreation CommissionerO terms to be
consistent with those of the Planning Commission. a
RECOMMENDATION:
It is recommended that the City Council appro Ordinance No.
282 amending Ordinance No. 268, section 2-13 . 03 o the Municipal
Code amending Parks and Recreation Commissioners t rms.
BACKGROUND:
Upon review of the options to f ind a better Imethod for the
staggering of Commissioner terms, staff has concuded that the
existing method of setting terms for the Planning Commission is the
best option at the present time. Other potentia methods would
acquire extending and/or abreviating current Comm ssioner terms.
Staff deems those consequences to be undesirable ielative to the
benefits of staggering the term by another method.
As a result of an earlier request of the City Council, staff
has amended the ordinance and section of the Muni 'ipal Code that
addresses the terms of office of the Parks and Recreation
Commissioners so that they will be consistent wi the Planning
Commissioners terms. The four newly appointed Commissioners and
their respective terms of four years will not be a fected.
z
BC:vc
s
Attachment - Proposed Ordinance #282
s
w
9
a
ORDINANCE NO. 282
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ATASCADERO
AMENDING ORDINANCE NO. 268, SECTION 2-13.03
OF THE ATASCADERO MUNICIPAL CODE
AMENDING PARKS AND RECREATION COMMISSIONER TERMS
The City Council of the City of Atascadero does ordain as follows:
Section 1 . Section 2-13.03 of the Atascadero Municipal Code is hereby
amended to read as follows:
Section 2-13.03 Members: Appointment: Terms of Office.
The City Council shall appoint members of the Parks and
Recreation Commission by a majority vote of the entire Council.
There shall be seven (7) regular members of the Commission.
Commencing September 1, 1996, one member shall be appointed to a
three (3) year term, which shall expire September 1, 1999 and two
(2) members shall be appointed to a four (4) year term each, which
shall expire September 1, 2000. Commencing September 1, 1998,
two (2) members shall be appointed to a three year term each, which
shall expire September 1, 2001; and two (2) members shall be
appointed to a four year term each, which shall expire September 1,
2002. Thereafter, all terms shaft be for four (4) years and shall expire
four (4) years after September 1st of the date of appointment, except
those appointments made after the commencement of the term to fill
a vacancy or removal, in which case the term of office shall be for the
balance of the unexpired term. Vacancies on the Commission
occurring other than by expiration of term shall be filled in the manner
established for appointments. All members shall serve at the pleasure
of the City Council
Section 2. The City Clerk shall cause this ordinance to be published once
within fifteen (15) days after its passage in the Atascadero News, a
newspaper of general circulation, printed, published and circulated in the
City in accordance with Section 36933 of the Government Code; shall
certify the adopting and posting of this ordinance and shall cause this
ordinance and this certification together with proof of posting to be entered
into the Book of Ordinances of the City.
000,072
Ordinance No. 282
Page 2
Section ct on
2. This ordinance nance shallff into o
g effect and be in full force and effect
at 12:01 a.m. on the 31 st day after its passage.
On motion by Councilperson and seconded by
Councilperson , the foregoing ordinance is hereby:adopted in its
entirety on the following roll call vote:
AYES:
NOES:
ABSENT:
ADOPTED:
CITY OF ATASCADI�RO
By:
R. DAVID BEWLEY, 'Mayor
ATTEST:
LEE PRICE, City Clerk
APPROVED AS TO FORM:
ARTHER R. MONTANDON, City Attorney
APPROVED AS TO CONTENT:
BRADY CHERRY, Community Services Director
0000'73
W
REPORT TO CITY COUNCIL Meeting Date: 01/10/95
CITY OF ATASCADERO Agenda Item : C-4(c)
Through: Andy Takata, City Manage
From: Lee Price, City Clerk
SUBJECT:
Planning Commission Vacancy.
RECOMMENDATION:
a
t
d
Authorize the City Clerk to post the Notice of Vacancy and provide additional
direction regarding recruitment.
BACKGROUND: 4
At the City Council meeting of November 29, 1994, Planning Commissioner
Dennis Lochridge submitted his resignation. A copy of his lett�r of resignation is
attached. There now exists an unexpired vacancy on the Plannin� Commission. Mr.
Lochridge's term was due to expire September 1, 1996. 1
The City Clerk delayed requesting authorization to open a recruitment because
the City Council had previously expressed a desire to look at alterative appointment
policies for committees, commissions and boards. That matter i� before the Council
concurrently (see Item #C-4(a)) and at the time of this writing, the City Council has
not made a determination.
DISCUSSION:
Historically, when there has been an unexpected vacancy on a commission,
committee or board, the City Council authorizes the City Clerk to open a recruitment
and solicit applications from citizens desiring appointment. A special meeting is
usually called for purposes of interviewing candidates. The entire process most often
takes six to eight weeks. State Law, however, only requires tha appointments may
not be made any sooner than ten (10) days once the Notice of acancy is posted.
Some cities keep applications on file for a one-year period so that if an
unexpected vacancy occurs, the City Council has the option of appointing someone
whose has already been interviewed, or whose application has aIrE ady been screened.
This alternative conserves costs as well as offers an opportunity, if it is the desire of
the Council, to defer calling a special meeting for purposes of conducting an
W
yl 000074
Report to City Council Agenda Item #C-4-(c)
Page
interview.
•
Four months ago the City Council interviewed thirteen candidates for the
Planning Commission. Three of those applicants were selected. The City Council may
wish to consider the following options:
OPTIONS:
(1) Authorize the City Clerk to open a recruitment and coordinate interviews
pursuant to existing or amended selection procedures.
(2) Direct the City Clerk to contact those applicants interviewed on August
30, 1994 and who were not appointed to the Planning Commission to
establish interest. The Council could then:
(a) Re-review the applications and make an appointment by simple
motion at a regularly scheduled City Council meeting.
(b) Re-interview the applicants during a special or regular meeting and
make the appointment pursuant to existing or amended selection
.procedures.
(3) Chose Option #1 and #2(b).
The City Clerk respectfully requests direction.
Attachment: Resignation Letter dated November 29, 1994
d?�36'0 '150/
Dennis Lochridge 0 W
10450 Morro Road
Atascadero, Ca. 93422
N4 '
2 9
466-5046
November 29,199€
Atascadero City Council
Atascadero, Ca.93422
Dear Council Members:
It is with regrets that I must resign from the Atascadero',,Planning
Commission. I am unable to participate in future planning commission
activities because of my new business commitments.
The last six years have been very enjoyable. I would like to personally
thank Staff and everyone associated with the commission for all their help.
Sincer
Dennis V. Lo ridge