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Home My WebLink AboutAgenda Packet 12/12/1995 PUBLIC REVIEW COPY • AGENDA jp f m cou0_11[ ATASCADEROCITY COUNCIL REGULAR MEETING" CITY ADMINISTRATION BUILDING 6500 PALMA AVENUE, 4T" FLOOR ROTUNDA R{ OM E DECEMBER 12, 1995 ' 7:00 P.M. i George Ray George Hal David Luna Johnson Highland Carden Bewley This agenda is prepared and posted pursuant to the requirements of Government code Section 54954.2. By listing a,topic on this agenda, the City Council has expre ed its intent to discuss and acton each item. In addition to any action identified in he brief genera/ description of each item, the action that may be taken shat/include: A ref rral to staff with specific requests for information;continuance;specific direction to staff concerning the policy or mission of the item; discontinuance of consideration, authorization to enter into negotiations and execute agreements pertaining to the item, adoption or approval; and, disapproval. f Copies of the staff reports or other documentation relating'to each item of business referred to on the agenda are on file in the office of the City Clerk (Room 208) and ithe Information • Office (Room 103), available for public inspection during City Hall business ihours. The City Clerk will answer any questions'regarding the agenda. In compliance with the Americans with Disabilities Act, if you need speoel assistance to participate in a City meeft of other services offered by this City, please contact the City Managers Office, (805) 461-5010, or the City Clerk's Office, (8051 461-5074. Notification at least 48 hours prior to the meeting or time when services are needed MY assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. CLOSED SESSION 6:30 P.M. Wh Floor Club Room): 1. Conference' with Legal Counsel - discuss po sible initiation of litigation: One (1) potential case 2. Conference with Real Property Negotiator: Property: 9085 Morro Road Negotiating Parties: Brown'/ City of Atascadero Under negotiation: Price and terms of payment CALL TO ORDER , PLEDGE OF ALLEGIANCE ROLL CALL i t i i SPECIAL PRESENTATIONS: -* Special recognition to Food 4 Less Supermarket for outstanding support of the Charles Paddock Zoo • Proclamation declaring December 1995 as "EOC 30th Anniversary Month" COMMUNITY FORUM: Deputy City Attorney: Status report on the adult book store (verbal) A. CONSENT CALENDAR: All matters listed under Item A, Consent Calendar, are considered to be routine and will be enacted by one motion in the form listed below. There will be no separate discussion on these item`. A member of the Council or public may, by request, have any item removed from the Consent Calendar, which shall then be reviewed and acted upon separately after the adoption of the Consent Calendar. 1. CITY COUNCIL MINUTES - November 14, 1995 (City Clerk's recommendation; Approve) 2. CITY TREASURER'S REPORT September, 1995 (City Treasurer's recommendation: Review & accept) 3. APPROVAL OF WARRANTS FOR THE MONTH OF OCTOBER, 1995 (Staff recommendation: Approve) 4. APPROVAL OF WARRANTS FOR THE MONTH OF NOVEMBER, 1995 (Staff recommendation: Approve) 5. RESOLUTION NO. 111-95 - Authorizing the Atascadero Police Department to participate in a multi-agency DUI Enforcement/Education Grant (Staff recommendation: Adopt) 6. RESOLUTION NO. 113-95 - Authorizing the execution of a Memorandum of Understanding with S.L.O. County for participation in the S.L.O Operational Area Organization for Disaster Response (Staff recommendation: Adopt) B. PUBLIC HEARINGS: 1 TENTATIVE PARCEL MAP 95004, 8295 MARCHANT - Request to dividea 1 .13 acre parcel into two lots of 0.50 and 0.55 net acres each for single- family residential use (Bernard/Shoulders) (Planning Commission recommendation: Approve) 2 i r C. REGULAR BUSINESS: I 1. RESOLUTIONNO. 114-95 - Declaring the corridor between the high school and junior high school a "Drug-Free Zone" (Parks & Rec. Commission/Staff recommendation: Adopt) 2. RESOLUTION NO. 110-95 - Amending the City's facilities olives, proce- dures and fees (Parks & Rec. I Commission recommendation: Adopt) 3. INITIATION OF GENERAL PLAN AMENDMENTS (Staff recommendation: Provide staff direction) 4. IMPLEMENTATION STATUS OF AD HOC DEVELOPMENT EVIEW COMMITTEE'S RECOMMENDATION (Staff recommendation: Receive &File) 5. STATUS REPORT ON THE FORMATION' OF THE LINDA VI TA AVE. ASSESSMENT DISTRICT (Staff recommendation: Provide staff direction) 6. CENTRAL COAST REGIONAL MARKETING TEAM - Discus City's involve- ment I (Staff recommendation: Provide staff direction) • 7. PROPOSAL FROM CRAWFORD, MULTARI & STARR FOR PRELIMINARY ASSESSMENT OF REDEVELOPMENT POTENTIAL IN ATAS ADERO (Staff recommendation: Provide staff direction) D. COMMITTEE REPORTS (The following represent standing committees. Informative status reports will be given, as felt necessary.). 1 . S.L.O. Council of Govern ments/S.L.0. Regional Transit Authority 2. City/School Committee 3. County Water Advisory Board/Nacimiento Water Purveyors Advisory Group 4. Economic Round Table 5. Finance Committee 6. Air Pollution Control District 7. North County Council 8. Integrated Waste Management Authority; E. INDIVIDUAL DETERMINATION AND/OR ACTION: f 1. City Council i 2. _ City Attorney 3. City Clerk: Update on Community Services Foundation me bership and recruitment 4. City Treasurer i 3 5. City Manager RULESOF PUBLIC PARTICIPATION: The City Council welcomes and encourages your ideas and comments as a citizen. To increase the- effectiveness of your Participation, please familiarize yourseff` with the following rules of decorum.- 0 ecorum.O Members of the audience may speak on any item on the agenda, in the order the item(s) are addressed by the Council, as directed by the Mayor. 'Items no on the agenda should be submitted during the Community Forum period fsee below). O Persons wishing to speak should step to the podium:and state their name and address, for the official record. O All remarks shall be addressed to Council, as a whole, and not to;any individual member thereof. O No person shall be permitted to make slanderous, profane or personal remarks against any elected official, commissions and staff. O A person may speak for five (5) minutes. O No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. O Council Members may question any speaker, the speaker may respond but, after the allotted time has expired, may not initiate further discussion. O The floor will then be closed to public participation and open for Council discussion. COMMUNITY FORUM: O The Community Forum period is provided to receive comments from the public on matters other than scheduled agenda items. O A maximum of 30 minutes will be allowed for Community Forum, unless Council authorizes an extension. 4 State lawn does not allow the Council to take action on issues not on the agenda;staff may be asked to follow up on such items. i i i NOTICE i THE CITY COUNCIL MEETING OE DECEMBER 26, 114095,'IS CANCELLED, DUE TO THE CHRISTMAS HOLIDAYS. THE CITY COUNCIL, ADMINISTRATIVE STAFF AND C TY EMPLOYEES WISH YOUAND YOURS A VER YMERRY CHRISTMAS AND A HEALTHY, PROSPEROUS NEW YAR, • a V 1 • i EOC - 36' ANNIVERSARY MONTH December, 1995 WHEREAS, The Economic Oyyortunity Commission, a nonprofit corporation, was officially designed and le6ally certoed as the community Action Agency for San Luis Obispo county in December 1965• and WHEREAS, in a commitment to eliminate the causes of yoveq, the Economic Oyyortunity commission aims to empower individuals and families to achieve economic sufficiency and self-determination through a comprehensive array o f community-based yrograms and actions; and WHEREAS, The Economic opportunity Commissions development conceyt has countywide been directly responsible for theylannin& creation and fundic© of Head Start and Migrant Head Start, Migrant Child care, Child Care Resource Connection, Energy Conservation Services, Family Planning and Education Program, Teen Parenting Program, Homeless Shelter & Support Services, Senior Health screening; and WHEREAS, The Economic Oyyortunq commission is an independent or anizatfon yrovidinj services to 30,000 county residents annually; and WHEREAS, EOC works in yartnersh� with volunteers, county government, city governments, the yrivate sector and low-income yopulation within San Luis Obispo county; NOW, THEREFORE, I George Highland, Mayor o f the City o f Atascadero, do hereby acknowledge and congratulate the Economic Oyyortunity Commission on its 30� Anniversary and declare the month o f December as EOC -30' Anniversary Month. GEORGE P. HIGHLD, Mayor City of Atascadero, CA • Dated: December 12, 1995 d ; RECEIVED1030 SOUTHWOOD DRIVE SAN LUIS OBISPO CALIFORNIA 93401 ECONOMIC OPPORTUNITY COMMISSION s SINCE 1965 (805)544355 FAX(805) 549-8388 ATASCADER? CI November 15, 1995 Mayor George P. Highland City of Atascadero 6500 Palma Avenue Atascadero, CA 93422 Dear Mayor Highland: On behalf of the EOC Board of Directors, I would like to request that the City of Atascadero proclaim December as EOC 30th Anniversary Month at your first meeting in.December. EOC has operated as the legally certified Community Action Agency for San Luis Obispo for 30 years. EOC's Executive Secretary will be in touch with you to find out the exact date of the presentation to enable an EOC representative to be present. Thank you in advance for your continued support of the 30th Anniversary of EOC. A sample Resolution is attached for your convenience. Sincerely C. (�" S' Elizabeth "Bi inberg Executive Di ecto ES:mp Encl. cc: Andy Takata, City Manager •Child Care Resource Connection.Emergency Services.Energy Conservation.Weatherization Services. . Family Planning Services e Head Start.Homeless Shelter,Migrant Child Care.Senior Health Screening•Teen Parenting Program. I United Way Agenda Item: A-1 • Meeting Date: 12/12/95 ATASCADERO CITY COUNCIL NOVEMBER 14, 1995 MINUTES CLOSED SESSION: The City met in Closed Session at 6:30 p.m. for purposes of discussions pertaining to: CONFERENCE WITH LABOR NEGOTIATOR Agency negotiator: Andrew Takata Employee organizations: Management, Mid-Management Professional, Atascadero Fire Captains, Atascadero Firefighters, Atascadero Sergeants Service Organization,Atascadero Police Officers Association,Atascadero Public Safety Technicians Organization, Service Employees Intl. Union Local 817, Confidential Employees Closed Session was adjourned at 6:45 p.m. There were no announcements regarding the matter, however because of a matter of urgency concerning a potential threat of litigation, the City Council voted unanimously to back into Closed Session. The second Session adjourned at 6.59 p.m. There were no announcements. REGULAR SESSION: The Mayor called the meeting to order at 7:04 p.m. and led the Pledge of Allegiance. ROLL CALL: Present: Councilmembers Bewley, Carden, Johnson, Luna and Mayor Highland Absent: None Also Present: Lee Price, City Clerk Staff Present: Andy Takata, City Manager; Steve Decamp, City Planner; Art Montandon, City Attorney; Roy Hanley, Deputy City Attorney; Brady Cherry, Director of Community Services; Brad Whitty, Finance Director; Mike McCain, Fire Chief; Lt. CC 11/14/95 Page 1 Bill Watton, Police Chief Department and John Neil, Assistant City Engineer • COUNCIL COMMENTS: Councilman Carden inquired as to when the draft environmental impact report for the South Atascadero Area Plan would be available. The City Manager reported that the document would be forthcoming in a month or so. Councilman Luna asked staff for a status report on Atascadero Mutual Water Company's plans for a pump station on San Marcos. He asserted that citizens should be notified and commented that he would like to see the road brought up to City standards. Andy Takata noted that the Assistant Engineer had already sent out a survey to property owners to determine interest in forming an assessment district. John Neil added that the Water Company is scheduling the improvements for mid- November and pointed out that there would not be enough time to get the assessment district formed. He noted, however, that the project may be the catalyst and indicated that it may take a year and a half or two years to formalize the district, based upon previous experience. Councilman Carden if there was still time for the City Council to add items for consideration for the next cycle of the General Plan update. Steve DeCamp advised that the Council would have an opportunity to do this at the next meeting when other applications submitted would be presented. Councilman Carden noted that he had an item he wished to add at that time. COMMUNITY FORUM: Denise Mortorff, 7910 Balboa, read a prepared statement (see Exhibit "A") requesting that weed abatement charges for her property be removed and that Council consider changes in the weed abatement policy. Ray Jansen, 6655 Country Club Drive, spoke to the issue of chelation therapy. Lee Mosher, Salvation Army Christmas Ring Chairman, asked for community volunteers to participate in the Salvation Army Christmas Ring program. Eric Greening, 7365 Valle, urged all to take an interest in the Draft Environmental Impact Report on proposed improvements to the Cuesta Grade. John Cole, 8710 Sierra Vista Road, asked for a status report on road improvements under construction on San Gabriel Road. He stated that he was dissatisfied with the road surface and asked if the street would eventually be smoothed out. John Neil reported that the project was a week away from completion and emphasized that there are no immediate plans to overlay the road. He offered to meet with Mr. Cole CC 11/14/95 Page 2 to review the situation. Rush Kolemaine, 4580 Potrero Road, announced that the San Luis Obispo Council of Government's telecommunications consortium would be meeting the following day and remarked that recent Council action to not participate has resulted in no representation for the City of Atascadero. On another matter, Mr. Kolemaine pointed out that the City Council agenda does not include the Citizens Task Force for Economic Recovery under the list of committee reports. Tom Austin, 10780 EI Camino Real, spoke to the issue of the proposed adult bookstore and encouraged Council to stand firm on the City's existing ordinance relative to vending machines. Mark Egan, 10025 EI Camino Real, also urged Council to fight the issue. Deputy City Attorney:. Status report on the adult book store (verbal) Deputy City Attorney Roy Hanley reported that staff is on track with the permanent ordinance regulating adult businesses. PRESENTATIONS: Final Report on Youth Recreation Center, presented by Project Architect, F.L. Henderson & Associates Frank Henderson, architect, provided the final report and summary of estimated costs. He recommended that electrical upgrade be considered the first priority and noted that detailed electrical plans can be done at no cost to the City by a mature, experienced Cal Poly student, under his direction. Mr. Henderson recommended that additional restrooms, heating and air-conditioning system and seismic retrofit are also serious components and suggested that a reasonable phasing plan (including a schedule of occupancy in the building during the construction of each step) should be developed. Council questions to Mr. Henderson and staff followed. By mutual consent, the Council directed staff to bring back an integrated plan, including budget projections, how community groups are expected to contribute, construction phases and related costs, future maintenance costs and an analysis of Community Development Block Grant funding (including how they are allocated and whether the city is meeting housing goals and guidelines of the CDBG program). Jim Edwards, Atascadero's representative on the Citizens' Transportation Advisory Committee, referred to his memo to Council regarding committee meeting procedures. He shared concern that there may be violations regarding the State Open Meeting's Act and asked Council for direction. CC 11/14/95 Page 3 A. CONSENT CALENDAR: Mayor Highland read the Consent Calendar, as follows: 1. CITY COUNCIL MINUTES - October 10, 1995 (City Clerk's recommendation: Approve) 2. CITY COUNCIL MINUTES - September 27, 1995 (Joint City Councils) (City Clerk's recommendation: Approve) 3. RESOLUTION NO. 105-95 - Setting blanket position bond coverage sums for City employees (Staff recommendation: Adopt) 4. TENTATIVE PARCEL MAP 95004, 8295 MARCHANT AVE. - Subdivision of a 1 .13 acre parcel into two (2) lots for single-family residential use (Bernard) (Planning Commission recommendation: Approve) 5. RESOLUTION NO. 106-95 - Approving an application for grant funds under the California Used Oil Recycling Enhancement Act (Staff recommendation: Adopt) 6. RESOLUTION NO. 107-95 - Authorizing the execution of an amendment to Contract No. 95004 with F.L. Henderson and Associates for architectural design services for the Atascadero Youth Recreation Center Project (Staff recommendation: Adopt) 7. RESOLUTION NO. 109-95 - CalTrans Cooperative Agreement for Amapoa/Tecorida drainage improvements (Staff recommendation: Adopt) 8. RESOLUTION NO. 108-95 - Authorizing execution of an agreement with Addiction Medical Consultants, Inc. (AMC) for Service Agreement for drug and alcohol testing (Staff recommendation: Adopt) 9. AWARD OF BID TO AERATORS, INCORPORATED, FOR THE PURCHASE OF TWO 25 H.P. AERATORS FOR WASTEWATER TREATMENT FACILITY (Staff recommendation: Approve) Councilman Luna pulled Item #A-4. Councilmembers Carden and Johnson noted they would abstain on Item #A-2 due to their absence from the Joint Cities meeting. Councilman Carden pulled Item #A-6. CC 11/14/95 Page 4 Re: Item #A-4. TENTATIVE PARCEL MAP 95004, 8295 MARCHANT AVE. - Subdivision of a 1 .13 acre parcel into two (2) lots for single-family residential use (Bernard) (Planning Commission recommendation: Approve) Steve DeCamp provided a brief staff report. Councilman Luna noted that he had pulled this item because he had some concerns about exceptions approved by the Planning Commission relevant to flag lot standards. He stated that he opposed the relaxation of some of those standards and recommended that the matter be sent back for further study and/or public hearing. Responding to inquiry from Councilman Bewley, Steve DeCamp clarified that the lots do not meet the minimum lot size without the easement. The City Attorney confirmed that the matter could be brought back for public hearing after adequate notice is provided. MOTION: By Councilman Luna, seconded by Councilman Bewley to continue the matter for public hearing; motion carried 4:1 (Carden opposed). Staff noted that the item would be agendized for December 12, 1995. Re: Item #A-6. RESOLUTION NO. 107-95 - Authorizing the execution of an amendment to Contract No. 95004 with F.L. Henderson and Associates for architectural design services for the Atascadero Youth Recreation Center Project (Staff recommendation: Adopt) Councilman Carden indicated that he would prefer to continue this matter until after City staff has prepared and presented the requested budget projections (see Special Presentations, page 3). Mayor Highland and Councilman Johnson voiced support with moving forward with approval. MOTION: By Councilman Johnson, seconded by Councilman Luna to approve Item #A-6; motion passed 3.2 (Carden and Bewley voted in opposition). B. PUBLIC HEARINGS: None scheduled C. REGULAR BUSINESS: CC 11/14/95 Page 5 1. COMMUNITY GROUP FUNDING REQUESTS (Staff recommendation: Review and provide staff direction) Brad Whitty provided the brief staff report. Councilman Luna recommended that the Council increase support by $500 to the Red Cross by reducing the $5,000 request by the Womens' Shelter by $500. Councilman Bewley voiced approval. Eileen Allan, Executive Director of the North County Womens' Shelter, responded to questions from Council regarding required matching funds. Public Comments: Wendy Ferstchneider, representing the Senior Nutrition Program, spoke in support of their funding request. Eileen Allan thanked Council for continued support and provided a status report on the newly constructed shelter. She clarified that the funding request would meet matching requirements for obtaining other state and federal funds. Councilman Johnson asked if the program would be significantly impacted if the request is not fully funded. Ms. Allan demonstrated understanding and commented that other funding sources could be sought. Rush Kolemaine urged the approval of funds for the North County Womens' Shelter because it provides for necessary public safety and emergency services. ---End of Public Testimony--- There was consensus to reduce the Womens'Shelter request by $500 and increase the Red Cross allocation by $500. MOTION: By Councilman Luna, seconded by Councilman Bewley to approve the staff recommendation as revised; motion passed 5:0 by roll call. The Mayor called a break at 8:25; the meeting was resumed at 8:35 p.m. 2. MILLHOLLIN MINE: Consideration of request of mine owner (Staff recommendation: Provide direction to staff) Art Montandon summarized three alternatives presented by the attorney John W. Belsher, on behalf of Glenn and Darlene Millhollin, mine owners. Numerous Council questions followed regarding operations, enforcement, the proposed development agreement and plans for eventual closure. In addition, staff responded to questions relative to environmental review. CC 11/14/95 Page 6 John W. Belsher, representing the Millhollins, reviewed the background and 0 summarized the conceptual plan. He noted that his clients object to preparing an environmental impact report (EIR) and asserted that said was not necessary because other relative studies have already been conducted. Mr. Belsher outlined the Millhollin's position on each option, as presented. Regarding Option #1 , he noted that his clients are willing to proceed with the tentative map and closure plan but stressed that they are not willing to pay for an EIR. If Option #2 is chosen, he continued, the Millhollin's will proceed with a development and closure plan, but without a subdivision map. He reiterated that if an EIR is required, the applications will be withdrawn. Option #3, he explained, provides for continued mining under the present voluntary operational restrictions in place. Mr. Belsher remarked that the Millhollins have a vested right to mine and are comfortable with continued mining with or without City action. In conclusion, he mentioned that the Millhollins are willing to voluntarily pay their portion of improvements to the San Lucia Bridge. Councilman Luna asked the Millhollin's legal counsel which option was preferred. Mr. Belsher indicated that his clients were agreeable to any of the three. Councilman Luna inquired as to the expected date for mine closure. Mr. Belsher replied negotiations with quarry opponents (Santa Lucia Neighbors Association) has not resulted in any agreement on a closure date. He reported that the opponents have requested a yearly limitation that is, however, unacceptable to the Millhollins. Councilman Carden asked what the physical and legal limitations of mining are at the quarry. The City Attorney reported that the present reclamation plan approved by the County, although not completely clear, illustrates a physical limitation of 11 acres on the site. John Belsher reported that the client's interpretation is that the mine's physical limitation is 40 acres at 100,000 cubic yards per acre. Public Comments: Mayor Highland asked members of the public to be specific about what they want and how they want to situation resolved. Jim Brenton, 11665 Santa Lucia, provided a summary of a handout setting forth the neighbors' position and including specific recommendations (see Exhibit "B"). He asserted that the Council has the authority and responsibility to enforce and limit mining pursuant to a revised recommendation agreement. Mayor Highland commented that he hopes to ascertain what kind of annual restrictions and operating standards are desired by residents. Marcia Torgerson, 6200 Llano, read a prepared statement responding to options presented by the Millhollins (see Exhibit "C"). CC 11/14/95 Page 7 Jim Reyborn, 11705 Santa Lucia Road, urged the Council to assert its lead agency status. Daphne Fahsing, 5105 Llano, urged the Council against setting a dangerous precedent, emphasizing that the quarry's mountain top has already been removed. Barbara Rose, 7200 Llano Road, read a prepared statement opposing further removal of materials along the ridgeline (see Exhibit "D"). Vicki Reyborn, 11705 Santa Lucia, implored the Council to take some action that will result in a revised reclamation plan that complies with the California Environmental Quality Act and the City's SMARA (State Mining and Reclamation Act) ordinance. Fred Strong, Fred Strong & Associates and also representing the Millhollins, referenced the Sierra-Pacific Groundwater Consultant's, Inc. study presented in 1993. He argued that the mine does have a vested right and read portions of the mining act that were in effect at the time the reclamation plan was approved by the County. Mr. Strong emphasized that the mine has saved the County as a whole thousands of dollars each year by providing road improvement materials at reduced price. ---End of Public Testimony--- The City Attorney responded to questions from Council regarding the status of pending litigation (Santa Lucia Neighbors Association v. City). Councilman Johnson suggested that staff arrange for appropriate officials at the State level to meet with the City Council, staff, the community and the Millhollins to clarify issues and seek resolution. Councilman Luna inquired if the mine was surveyed by staff after the City took over as lead agency. Steve Decamp advised that while staff conducts an annual inspection, an initial survey was not done. Councilman Luna indicated that he supports recommendations #2, 3, 4, and 5 as suggested by the neighbors (see Exhibit "B") and requested Council discussion regarding these and the three options put forward by Millhollins. Councilman Carden suggested that another interim operations plan and a reasonable plan for closure be negotiated. He also spoke in favor of looking into whether or not the City can collect a royalty fee on the material mined, noting that this would be an appropriate way to fund street and bridge improvements. Councilman Bewley commented that he wants the neighbors to be involved in the negotiations process. Mayor Highland added that he wants clarification of the legal physical boundaries of the mine and about what the neighbors will agree to in terms of annual extraction and eventual closure. The City Attorney pointed out that renewed negotiations with concerned parties would not impact present litigation and CC 11/14/95 Page 8 reiterated his opinion that it would be preferable to resolve the matter out of Court. By consensus, staff was directed to determine the precise coordinates of the mine, research the concept of adopting a royalty fee and return to negotiations with the Millhollins and neighbors. This matter to come back to the City Council (no date certain). 3. REQUEST TO RENAME CITY ADMINISTRATION BUILDING (Historical Society) (Staff recommendation: Provide direction) Andy Takata provided a brief summary and recommended that staff research the back ground behind the former naming of the building as the Veteran's Memorial Building. Mayor Highland spoke in favor of the idea to re-name the administration building after E.G. Lewis and commented that the concept is within the guidelines for naming public facilities. Councilman Luna indicated support and pointed out that the Atascadero Historical Society can provide the necessary background research. Councilman Carden noted that E.G. Lewis was a convicted felon and proposed that this may be a problem. Public Comments: Marge Mackey, Atascadero Historical Society Board Member, mentioned that the County bought the building in 1952 and explained that it was traditional to have a Veterans' Memorial Building in each city throughout the County at that time. Mrs. Mackey spoke in support of the proposal. Lon Allan, also a Historical Society board member, elaborated on Mrs. Mackey's comments and reported that the County put money aside for purchase or construction of a Veteran's Memorial building in 1952. He also spoke in favor. Bill Smith, President of the Atascadero Historical Society, spoke on behalf of the proposal and asked the Council to recognize the City's founder by naming the building after him. Rush Kolemaine asked that consideration be given to simply naming the building "City Hall". George Schroff, EI Camino Real resident, pointed out that if the administration is re- named as proposed, visitors or new-comers to the community could be confused and think the city is named "E.G. Lewis City". ---End of Public Testimony--- CC 11/14/95 Page 9 There was general consensus to direct staff to gather information relative to past naming of the facility and provide cost estimates for sign changes. 4. CREATION OF AN "ADOPT-A-PARK" PROGRAM FOR ATASCADERO RECREATION AREAS (Staff recommendation: Provide staff direction) Brady Cherry provided the staff report and recommendation to endorse. By unanimous approval, the program concept was endorsed and staff was directed to proceed with implementation. D. COMMITTEE REPORTS: (The following represent standing committees. Informative status reports were given, as follows: 1: S.L.O. Council of Governments/S.L.O. Regional Transit Authority-Mayor Highland reported on the meeting of November 8, 1995 meeting. 2. Economic Round Table - Councilman Johnson reported that this committee meets next on November 15, 1995. 3. North County Council Mayor Highland reported that the full council meets on Thursday, November 30, 1995 at 7:00 p.m. in Atascadero. reported on 4. Integrated Waste Management Authority - Councilman Luna re p the success of recent .household hazardous waste recycling and composting bin events and explained that more will follow. E. INDIVIDUAL DETERMINATION AND/OR ACTION: 1. City Council Councilman Carden asked staff to come back with a status report on inter-fund transfer write-offs and unfunded sick and vacation leave accruals. Councilman Johnson suggested that staff develop a log to record when and to whom legal notices relative to land use actions are sent out. Mayor Highland asked the status of a request for an opinion from the Attorney General relative to LAFCO policies and annexations. Staff reported that the letter requesting an opinion has been sent, but no response has yet been received. CC 11/14/95 Page 10 2. City Manager Andy Takata inquired if the Council desires to provide input to the Council of Governments pertaining to transporting nuclear waste. Councilman Luna suggested that if another unfunded state mandate is going to be approved, the City should begin lobbying our representatives in Sacramento. AT 11:02 P.M. THE MEETING WAS ADJOURNED. THE NEXT REGULAR MEETING OF THE ATASCADERO CITY COUNCIL WILL BE NOVEMBER 28, 1995 AT 7:00 P.M. MI TE RECORD ND PREPARED BY: LEEP I E, City Clerk Attachments: Exhibit "A" (Mortorff) Exhibit "B" (Brenton/Santa Lucia Neighbors Assn.) Exhibit "C" (Torgerson) Exhibit "D" (Rose) CC 11/14/95 Page 11 ry-� 7910 Balboa Rd. Atascadero, CA 93422 WV November 14, 1995 CITY ACLERK S ODfICE Honorable Mayor George Highland & Councilmembers EXHIBIT "A" City of Atascadero Atascadero, CA 93422 Dear Mayor& Councilmembers: My husband and I, recently received a tax bill for property we purchased and owned as of August 18, 1995. Parcel#050,051,005. This tax bill included a charge for"Atas Weed Abatmnt" in the amount of$452.00. 1 would like your assistance in reviewing this tax bill charge, the policy and procedures involved in billing for these charges and respectfully request your directing staff to have this charge removed from my bill. Based on my experience as a former Director elected to the Rodeo-Hercules Fire Protection District Board, I would like to share its policy as it relates to fiscal costs and weed abatement charges in a case like my own. It is my understanding that the District relies on billing for weed abatement charges by initially relying on the most recent tax roll to get address information, when noticing property owners when they are not in compliance in maintaining their properties to abate weeds. Notices are posted on most properties, as is customary, with the exception of those properties for which mailed notices are returned. The District then checks with the appropriate County agencies to get information for changes of ownership and mails notices to the appropriate owners of properties for which initial notices were returned. For those properties still not abated, the on-site notices are posted and the property cleaned up under the direction of the District. The District then files a lien through the Recorder's Office and bills the owner for weed abatement charges on the next tax bill. In my case, the City of Atascadero followed a somewhat similar approach with the exception of two significant steps. The notices to property owners went out utilizing the tax roll information. However, no check for changes in ownerships were made for returned letters to ensure the proper parties were being held accountable. The City then followed the appropriate steps by posting notices and seeing the property was abated. The City did not file a lien however, and the abatement was placed as a,billing charge utilizing the Tax Assessors Office as a means for billing. By the City not checking for changes in property ownership and resending out notices to new property owners it resulted in not holding the existing owner accountable for something for which they were responsible at the time and should bear the burden of the cost. In addition, since there was no lien recorded, the title search on my property did not discern any charge like the one in question. Therefore, I had no opportunity to deal with the problem when acquiring the property. Since I am not negligent for improper maintenance of this property at the time notice was given on this property, and since the process didn't enable me to resolve this problem when acquiring the property I would appreciate your having this charge removed from bill. I would also like to see the current policy for recovering weed abatement costs examined with consideration for the steps we found effective in the former District for which I served. It is my understanding from discussions with City staff they are examining this carefully in an attempt to resolve this issue. I have found the staff extremely courteous and interested in the isssues I have presented to them. I realize there are many other serious matters you have to consider in the next few weeks, and any time you can give to resolving this measure would be most appreciated. It would be most helpful if my request for removal of this charge could be considered at the next Council.meeting as a discusssion item. Respectfully, Denise K. Mortorff 11/4/95 EXHIBIT "B" SANTA LUCIA NEIGHBORS ' ASSOCIATION RECOMMENDATIONS 1 . Deny all options proposed as worded in the 11/08/95 letter from Mr . John B elsher . 2 . Certify that vested rights were granted, by the County of San Luis Obispo (lead agency at the time) , to Mr . Millhollin in writing in 1980 when his reclamation plan was approved . 3 . If you are unable to determine the legal boundaries of the 1980 reclamation plan, then require a current survey of the site . 4 . Limit the mining operation eration to within the reclamation plan' s legal boundaries . 5 . If Mr . Millhollin wants to expand beyond the legal boundaries , you must require an amended reclamation plan . MARCIA MCCLURE TORGERSON 6200 Llano Road Atascadero, CA 93422 805-466-7980 November 14, 1995 EXHIBIT "C" Atascadero City Council RE: Millhollin Mine Dear Councilmen: After Mr. Millhollin's attorney withdrew his appeal of the requirement on an EIR on the day of the Council hearing, September 26, 1995, 1 was under the impression that the City Council put this item on the agenda tonight for the purpose of your considering his request that you waive fees, requirements, conditions, etc. on the development he has proposed. However, Mr. Belsher's latest letter, dated November 8, 1995, makes no mention of waiving anything. Instead, he continues to argue the need for an EIR for Mr. Millhollin's proposed development. In his option #1 , he mentions all the study's Mr. Millhollin's experts have conducted. I have not seen most of those study's so I cannot speak to most of them. However, I have seen the traffic study. It analyzes the impact of six homes on the neighborhood. It fails to even mention the 10-12 years of mining truck traffic that would have to take place to achieve those six homes. If this traffic study is any indication of how thorough his environmental studies are, it falls short of being complete. He also mentions under option #1 that "No expert hired by the City or the neighbors has pointed to any such impacts." I don't know about the City, but I do know the neighbors have not hired any experts. So for Mr. Belsher to imply that experts have been unable to identify environmental impacts is dangerously misleading. In Mr. Belsher's option #2, again he misleads you. He states that, "The State has made it crystal clear the mine is presently able to continue its present mining operation without any permit required of the City." He then refers to the letter addressed to me from the State that I previously gave to you. It amazes me how both Mr. Montandon and Mr. Belsher love to quote from my correspondence, but neither of them bother to quote in context. I also doubt either one of them have bothered to call Dr. Parrish and talk to him about this issue. As Jim Brenton mentioned, we spoke again with Dr. Parrish on the telephone this morning. In discussing this situation with him he told us that the mine is only able to continue its present mining operation if it is in compliance with the existing reclamation ;plan. As Jim showed you, this mining operation has expanded outside even its vague, incomplete reclamation plan. Mr. Belsher goes on to say that the only change propos ed-,is•to close the mine. Not True! The Millhollins want to expand outside the vague boundaries of their existing reclamation plan before they close 1 November 14, 1995 RE: Millhollin Mine the mine and, according to the State Board, the lead agency cannot let them do that without a revised reclamation plan. In Mr. Belsher's option #3, he suggests that the mine continue as it is currently operating and that "the extraction will be done in a way which will result in the final topography called for by the Conceptual Development Plan." If they do that, they will be mining outside the boundaries of the existing reclamation plan. In his final paragraph, Mr. Belsher states that the residents have told them that, "they do not care if the mine stays open forever, as long as the extraction does not exceed certain annual levels." We have never said that. From the beginning, we have asked for a sunset date. Mr. Belsher also mentions that the extraction of rock for 1994 and 1995 has been far below the horror stories projected by the neighbors last year. That's absolutely right! And we have us, the neighbors, to thank for that. If we had not put pressure on the City regarding the nuisance of 1993, the mine would have continued to operate at that accelerated rate. The problem is that Mr. Belsher consistently tries to sway everyone into thinking that we are talking about a development plan. The problem is that the property in question is a mine and must comply with SMARA as long as rock is being extracted. What Mr. Millhollin does with the property after the mine closes is up to him and the City. As Jim Brenton mentioned earlier, the Sierra-Pacific report offered the City Council several recommendations regarding this mine (please turn to page C-1 of the packet). #2 states that a revised reclamation plan should be prepared for this mine. The City Council of that time, took that advice, and required a revised reclamation plan on June-8, 1993 -(please see page D-1 of the packet). As you can see by the history listed on that page, since June 1993, which was 2 1/2 years ago, the City has not successfully enforced their decision. They have continually given Mr. Millhollin 3 months here, 3 months there, etc. According to Dr. Parrish of the State Board, if the lead agency has determined that a mine needs a revised reclamation plan, they have the authority to require it immediately. If you are unable to determine the legal boundaries of the mine, due to an incomplete reclamation plan, you have the authority to require a survey of the site to set legal boundaries. That is your job as lead agency. I know that the City Attorney continually tries to scare you into believing that the State Board would overturn your decisions if Mr. Millhollin files a complaint with the State Board, but we sure get a different opinion when we talk to the State. Dr. Parrish again asked me to read you portions of SMARA tonight (which I won't do because of the time) to re-assure you that you have the authority to enforce SMARA and that the State does not routinely overturn lead agency decisions when there is obvious reasons for your enforcement actions. He told us to tell you that must enforce SMARA. That is your job. 2 November 14, 1995 RE: Millhollin Mine In regards to the issue of vested rights, Mr. Millhollin says he can mine as much as he wants for as long as he wants because he has vested rights. I believe he is under the impression that he has that right because he was mining before SMARA. According to Dr. Parrish, the lead agency at the time of the approval of the reclamation plan (which would be the County) should have determined what his vested rights were at the time of his reclamation approval. The granting of those vested rights should have been documented in writing by the lead agency with the approval of the reclamation plan. I am not aware of any such document. Dr. Parrish stated to us this morning that if Mr. Millhollin's vested rights were never documented, he will have to apply now to the current lead agency for his vested rights status. In the meantime, if his vested rights are not documented, he does not have any vested rights. Our recommendations to you tonight are listed in E-1 in your packet. We ask that you deny all the options proposed by Mr. Belsher because to do otherwise would be violating SMARA. If Mr. Millhollin's vested rights are not documented, then we ask that you close the mine until his vested rights can be established. If the existing reclamation plan does not clearly tell you the legal boundaries of the mine, then we ask you to close the mine until you can survey the site and set the legal boundaries according to SMARA. Once you have the legal boundaries, we ask that you limit the mining operation to within those boundaries. And finally, if Mr. Millhollin wants to expand his mining operation outside the legal boundaries (which he already has), we ask that you close the mine until a revised reclamation plan is in place. Dr. Parrish explained to us that if, after exhausting all our efforts to convince you to take action and use your authority to regulate this mine, we are unsuccessful in convincing you, that our next step would be to file a complaint with the State against you for not enforcing SMARA. We, the neighbors, fully intend to take that step if you do not take appropriate action tonight. Sincerely, YM D-7 Yt�� Marcia McClure Torgerson Im 3 j 6d, I` l l 9s EXHIBIT "D" Al it --eri- a- it fi,, CL4 'I" uo +AJ- - AJ k �� .tom r• 11 IT� L-A v� . Jxs,� A17 � n� QD ja, I REPORT TO CITY COUNCIL CITY OF ATASCADERO Agenda Item: A-2 Through: Rudy Hernandez, City Treasurer Meeting Date: 12/12/95 From: Brady Whitty, Finance Director ] SUBJECT: Treasurer's Report- September, 1995 RECOMMENDATION: Council review and accept. Attachment: Treasurer's Report, September, 1995 000001 CITY OF ATASCADERO TREASURER'S REPORT FOR THE MONTH OF SEPTEMBER, 1995(Unaudited) GENERAL FISCAL ACCOUNT INVESTMENTS AGENT TOTAL BEGIN. BALANCE 264,430 4,947,442 512,019 5,723,891 RECEIPTS 622,270 0 0 622,270 DISBURSEMENTS -743,403 0 0 -743,403 TRANSFERS IN 250,000 0 0 250,000 TRANSFERS OUT 0 -250,000 0 -250,000 OTHERS 0 0 0 0 ENDING BALANCE 393,297 4,697,442 512,019 5,602,758 DEPOSITS IN TRANSIT 17,004 CHECKS OUTSTANDING -89,364 ADJUSTMENTS -4,033.00 ADJUSTED TREASURER'S BALANCE $5,526,365 SD ATASCADERO ERNAND surer 000002 ALL FUNDS-GENERAL ACCOUNTMgVESTMENT RESERVED UNRESERVED CASH (1) CASH(2) FUNDS General Fund Pooled Cash $659,396 Gas Tax Fund Pooled Cash 47,302 Development Fee Pooled Cash 21,843 Donations Pooled Cash 2,688 A.D.#4-Reserve Pooled Cash 42,109 Zoo Enterprise Pooled Cash -16,396 Camino Real Reserve 4,685 92 St.A.D.Resrv.Pooled Cash 45 Payroll Trust Pooled Cash 11,391 TRAN Repayment Pooled Cash 366 94 CDBG Pooled Cash 4,216 93 STBG-688 Pooled Cash 15,889 93 EDBG-268 Pooled Cash 975 Dial-A-Ride Pooled Cash 60,226 Wastewater Fund Pooled Cash 1,390,069 Lake Park Pavil.Pooled Cash -16,688 Aquatics Pooled Cash -18,299 Recreation Pooled Cash -69,952 Tree Plant Fund Pooled Cash 29,683 Tree Assn.Fund Pooled Cash -261 Sidewalk Trust Pooled Cash 40,876 Emergency Services Pooled Cash 477 Police Training Pooled Cash -6,880 Weed Abatement Pooled Cash 5,182 A.D.#3 Redempm.Pooled Cash 7,729 A.D.#4 Redemptn.Pooled Cash -6,684 A.D.#5 Redempta.Pooled Cash -2,905 Camino Real Redempt.Pooled Cash 23,598 92 Street A.D.Redemptn.Pooled Cash 11,358 Santa Ana A.D.#7 -107 89 COP Debt Svc.Pooled Cash -54,160 Capital Project Pooled Cash -33,535 Pol.Dev.Fees Pooled Cash 9,630 Fire Dev.Fees Pooled Cash 36,821 P&R Dev.Fees Pooled Cash 70,437 Drain.Dev.Fees Pooled Cash 322,056 Amapoa-Tec.Fee Pooled Cash 222,016 Public Works Pooled Cash -613 St.Main.Dist.Pooled Cash 40,507 TDA Non-Transit Pooled Cash 27,632 Sewer Facilities Capital 2,063,278 Camino Real Const.Pooled Cash 11,175 Las Encinas Const.Pooled Cash 14,243 3-F Meadows Const.Pooled Cash 11,649 Santa Rosa A.D.#7 Pooled Cash 49,081 TOTAL ALL FUNDS $119,860 $4,894,486 CASH WITH FISCAL AGENT Camino Real Resr.Cash 202,766 92 St.A.D.Resvr.Cash 45,685 Wastewater Fund Cash 66,223 Camino Real Redem.Cash 33 92 St.A.D.Redm.Cash 115 89 COP Debt Serv.Cash 197,197 TOTAL WITH FISCAL AGENT $512,019 TOTAL OF ALL CASH $5,526,365 000003 TIME DEPOSITS CERTIFICATES OF DEPOSIT, SAVINGS,AND LOCAL AGENCY INVESTMENT FUND 9/30/95 INTEREST TIME DEPOSITS: AMOUNT RECEIVED Orange County Investment Pool/TRAN -0- $ 1,609 (6) Orange County Investment Pool -0- 51,206 Local Agency Investment Fund-Reg. 4,532,722 64,720 Local Agency Investment Fund-TRAN 100,000 (3) TOTAL TIME DEPOSITS $4,697,442 117,535 Mid-State Interest Received 3,102 TOTAL INTEREST RECEIVED $120,637(5) Notes: (1) Reserved Fund Cash is specified for City debt service. (2) Unreserved Fund Cash can be used for normal operations of the City. (3) The City must repay the$1,210,000. Tax Revenue Anticipation Note(TRAN) from this fund including$56,518 at 4.75% per annum by June, 1996. (4) September, 1995 interest yields were as follows: LAIF: 5.83% Mid-State: 2.53% (5) This is actual amount deposited to City accounts through September 30, 1995 and does not reflect interest amounts accrued but not received. Also not included above are interest amounts earned in Fiscal Agent Accounts, which are used for bond retirement purposes. (6) On December 6th, Orange County filed a chapter 9 bankruptcy with the courts. The City recognized a loss of$1,155,283.04 on the OCIP for the 1994-95 fiscal year. The City is attempting to recover the principal plus interest through a lawsuit filed against the OCIP. The interest received above is post-petition interest for the period from December 1, 1994 through July 20, 1995. 000004 REPORT TO CITY COUNCIL Meeting Date: 12/12/95 CITY OF ATASCADERO Agenda Item: A-3 Through : Andy Takata, City Manager From: Bradford Whitty, Finance Director SUBJECT: Payment of Audited Bills and Payroll for the month of October, 1395 . RECOMMENDATION: A pprove certified City accounts payable , payroll and payroll vendor checks for the month of October, 1995. Attached , for City Council review and approval , are the following: • A. Payroll Period End 09/29'95 Ck . #2.'_•108-23256 1 32 ,049.02 Period End 10/13/95 Ck . #2.'13'2-23504 133,339.33 B. Special Payroll Dated 10/13/95 Ck. #23257 23258 1 ,0', 8.63 C . Payroll Vendors Dated 09/30/95 Ck . #23290 23316 33,603.22 Dated 10/17/95 Ck. #23319-23329 34,341 .11 Dated 10/20/95 Ck. #23507-23522 69,026.07 D. 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Payroll Period End 10/27/95 Ck. #23525-23666 127 , 826 . 44 Period Enol 11/10/95 Ck. »23694-23534 130 , 422 . 93 • Peroid End 11/24/95 Ck, #23856-23999 134 , 1300 . 47 B. Special Payroll Dated 11/30.195 Ck. #24012 1 , 506. 94 Da-ted 11/30/95 Ck. »24015 162 . 08 Dated 11/30/95 Ck. 1#24016 116 . 66 C. Payroll Vendors Dated 10/31/95 Ck, 41-23669-23675 34 , 114 . 24 Dated 11/14/95 Ck. #23678-236.91 40, 275 . 60 Dated 11/17/95 Ck. #23837-23853 68 , 443 . 78 Dated 11/17/95 Ck. #23850-VOID ( 350 , 00) Dated 11/30/95 Ck. #24001-24009 64 ,099 . 36 D. Accounts Payable Ck. #51841-52701 543 ,013 . 75 The undersigned certifies that the attached demands have been released for payment in the total amount of $1 , 143,770.65 and that funds are available for these demands , Dated : BRADFORD BVH TY, Fina. e re .tor Approved by the City Council at a. meeting held Dece er 12, 1995 , 0 _ LEE PRICE, City Clerk 000015 •^1 AQ 1 mW LLAJ O m W tY> U 0.yr1NO'7 .I, `LY`LY'LYYYYYYY YY`LYYYY'L Is UF- 1 ¢H HZ W .-+ ¢w W ww I-•L M•+ ZOL�F- UUUUUUUUUUUU UUUUUU UU M >-¢ 1 -i L) OCQ N N @ JUOC HF- OU W .G w W CL••+ w W wwww Wwwwww W wwwww W W LL I UW f•- F-h)w 10 UZF- mLLm '�••W UIQ@ C•JALL3 Q m SSSSSS 22S S2S 222252 ZZ 1 LL U H P A 1 W U O O S Z N•'1 .Z W LL 4, 0 0 0 U U U U U U U U U U U U O D U U U I f m ZCL 3 1 2 co F- I F-L ••+Ucr "w.0 Q PQiLm � W iF •• 1 .'•1H I�Q .-12 (1) OM Z@P .-1 W E x000 AgAgAq AgAAgqAAAAA V J I wJMJNCCN2 WCw"`L OaLLP 012CLN •• .3AH T W W W w wWwWw W w w W Wwwww W W ¢ A F- c t m Q P S 2 O I w N CL N m 0-F- P'o Q O .03 CO.4w L CCU F-F-I-F F-F- {-N F-F-F-F- t- (L "U O 1 ZF- C QrLL@ W wozmCC HF- I OJLLP •-1M() W .,.1 I w2 I m r2 G WOO to 2CC O:ULLW .N . . 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McHale, Chief of Police 5� SUBJECT: The California Highway Patrol has applied for a multi- agency DUI enforcement/education grant which would allow local agencies to undertake a full-time DUI enforcement program during next year's holiday period of November 22, 1996 through December 31, 1996. As one of our county's law enforcement agencies, Atascadero Police Department is one of the agencies requested to participate in the program. RECOMMENDATION: Adopt Resolution No. 111-95 authorizing our participation so that we may be able to assign designated officers and receive reimbursement for associated costs. DISCUSSION/ANALYSIS: The attached information from the CHP outlines the proposal for the San Luis Obispo County Plays it . Safe (SLOCOPS) Grant. Over the past three years, both the population and the DUI-related traffic collisions have increased. At the same time, most law enforcement agencies have remained approximately the same size or in some cases have actually been decreased. Due to budget constraints, local law enforcement agencies have limited resources to devote to DUI enforcement and public awareness. This grant is intended to address the issue of deployment of roving patrols conducted by four officers from each department on 17 occasions during the 1996 holiday period. Included in the program would be two training seminars for involved officers as well as a public awareness campaign. FISCAL IMPACT: Costs of using officers on overtime, media coverage, and training would be reimbursed to the City through the CHP grant funds. Attachments: Resolution No. 111-95. Memorandum Proposal San Luis Obispo County Plays it Safe (SLOCOPS) 000022 RESOLUTION NO. 111-95 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO AUTHORIZING THE ATASCADERO POLICE DEPARTMENT TO PARTICIPATE IN A MULTI-AGENCY DUI ENFORCEMENT/EDUCATION GRANT WHEREAS, the California Highway Patrol has applied for an Office of Traffic Safety grant for the creation of a multi-agency DUI enforcement program; and WHEREAS, the grant includes participation by the Police Departments of Arroyo Grande, Atascadero, Pismo Beach, San Luis Obispo, Grover Beach, Morro Bay, Paso Robles, California Polytechnic State University, Sheriff's Department of San Luis Obispo County, and California' State Parks and Recreation; and WHEREAS, the grant fully funds the participation of the Atascadero Police Department. personnel; and WHEREAS theg artici ation of all agencies will enhance P P public safety in the entire San Luis Obispo County area based upon a reduction in DUI related traffic accidents; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Atascadero hereby authorizes the Atascadero Police Department to participate in the grant (known as SLOCOPS) and authorizes the Chief of Police to sign the participation agreement. . On motion by Councilperson and seconded by Councilperson the foregoing resolution is hereby adopted in its entirety on the following roll call vote: AYES: NOES: ABSENT: ADOPTED: ATTEST: CITY OF ATASCADERO by: LEE PRICE, City Clerk GEORGE P. HIGHLAND, Mayor APPROVED AS TO FORM: ARTHER R. MONTANDON, City Attorney . 00002;3 MEMORANDUM PROPOSAL IT SAFE SLOCOPS) BIP SAN LUIS O S O COUNTY PLAYS Statement of the Problem San Luis Obispo County, the fifteenth largest county in the state with 3,300 square miles, is located on the California coast midway between the metropolitan areas of San Francisco and Los Angeles. It is bordered by Monterey County to the north, Kern County to the east, Santa Barbara County to the south, and the Pacific Ocean to the west. Residents and travelers throughout San Luis Obispo County use approximately 2,147 miles of roadway. They are served by eleven law enforcement agencies, the California Highway Patrol (CHP), San Luis Obispo, Arroyo Grande Atascadero, Paso Robles, Pismo ents of S n , the Police Departm p , y Beach, Grover Beach, Morro Bay, the San Luis Obispo County Sheriff's Department, California Department of Parks and Recreation, and the California Polytechnic State University Police. Since 1977, during the months of November and December, the 11 law enforcement agencies have attempted to combine resources to make a concerted effort in apprehending drivers under the influence of alcohol and in reducing both fatality and injury accidents. This program had been known as Avoid the Eleven. Over the years, due to budget constraints, agency participation has been reduced and it has primarily been left up to the beat officer to detect and apprehend the drinking driver. The traffic collisions caused by the drinking driver during this period have increased over the last three years. This grant is intended to revitalize the program now named San Luis Obispo County Plays it Safe (SLOCOPS). The funds received will allow additional units to be deployed, provide for training seminars for officers involved in the program, and for the first time, provide funds to make the public aware of this holiday program through press releases, public service announcements, and promotional materials. Driving under the influence of alcohol/drugs (DUI) continues to be a problem within San Luis Obispo County and the surrounding incorporated cities. The intoxicated driver crosses several city limits and jurisdictional boundaries within San Luis Obispo County and traverses corridors which can be clearly identified as problem areas for DUI enforcement concentration. However, the CHP and the ten other law enforcement agencies within San Luis Obispo County have limited resources to devote to the enforcement and to the public awareness campaigns. Consequently, a collective effort is critical in order to deal with the DUI problem. 000024 The population of San Luis Obispo County has increased approximately three percent, from 226,600 in 1992 to 231,340 in 1994, yet the law enforcement agencies have remained approximately the same size, and in some instances have been reduced due to budgetary problems. All of the law enforcement agencies within San Luis Obispo County recognize the importance of addressing the issue of traffic safety, as well as the importance of apprehending intoxicated drivers. However, faced with the current recession, all of the law enforcement agencies in the area have been forced to cut back in both personnel and logistical support. Law enforcement agencies that once placed a major emphasis on driving under the influence (DUI) enforcement and traffic safety have been forced to redirect their priorities in an effort to manage increasing crime trends associated with the area's population growth. Incidents of DUI are still a major concern for the safety of motorists. (See Annex A.) There is the potential for a life being saved for every person arrested and taken off the highway. Also, due to budget constraints, the majority of the local law enforcement agencies do not have a public affairs officer. Presently the half-time public affairs officer assigned to the San Luis Obispo CHP office has been the program coordinator, primarily in charge of all media relations. The public affairs officer has also compiled all of the statistics and prepared a closing report for all of the agencies involved, including the news media. The program has never had funds available to purchase promotional items. Attempts to Solve the Problem All of the eleven law enforcement agencies have different priorities, levels of staffing, and training for DUI enforcement. Each agency also has different programs to enforce traffic laws that cause accidents and reduce fatalities. The CHI' has the most aggressive, ongoing DUI enforcement program. However, other city and county agencies do not have the personnel or funding to undertake a full-time DUI enforcement program during this holiday period. For example, the San Luis Obispo County Sheriff s Department turns many of their DUI enforcement stops over to the CHP for arrest and booking. Project Objectives The main goal of the project is to reduce the incidence of driving under the influence of alcohol or drugs within San Luis Obispo County during the holiday period beginning November 22, 1996, thru December 31, 1996. 2 000025 Specific objectives are: 1. To reduce alcohol-involved traffic collisions by 10 percent during the project period from the previous three-year average, from 39 to 35. 2. To deploy roving patrols conducted by four officers from each department on 17 occasions during the holiday period (November 29, 1996 through December 31, 1996). 3. To provide two DUI training seminars for personnel of the involved law enforcement agencies in an attempt to increase DUI-related enforcement awareness. 4. To conduct a public awareness campaign emphasizing the negative image of the DUI driver and consequences of violating DUI laws by issuing two joint press releases (at the beginning and end of the program). Method of Procedure The purpose of the program is to deploy personnel seventeen times on overtime (Friday, Saturday, and Sundays, with the exception of Christmas Eve and New Year's Eve, which fall on Tuesdays) during the holiday period of November 29 thru December 31. Deployment dates were determined according to high DUI activity and collision statistics. The CHP will be the lead agency and will be the coordinator for the project. The involved agencies will be the police departments of San Luis Obispo, Arroyo Grande, Atascadero, Grover Beach, Pismo Beach, Paso Robles, Morro Bay, the Cal Poly University Police Department, the San Luis Obispo County Sheriffs Department, and the California Department of Parks and Recreation. The program is also designed to prevent accidents by publicizing the existence of the program and emphasizing the importance of traffic safety. Forty-four officers representing the eleven law enforcement agencies (four from each agency) will be deployed on an overtime basis on four-hour extended shifts. These officers will be on roving patrol on the main corridors of their areas during the hours that coincide with peak DUI activity. DUI awareness training seminars will be held twice throughout the county during this period. The seminars will be open to all peace officers with the intent to educate and refresh officers in the habits and mannerisms of the drinking driver. This training will be conducted by a CHP Drug Recognition Officer (DRE). A joint public awareness campaign will be implemented to enhance the motoring public's knowledge of the dangers of the drinking driver. Additionally, funds will be used for promotional items such as pens, buttons, keychains, etc. 3 It is expected that selective deployment during this holiday period by SLOCOPS on overtime will significantly impact the number of intoxicated drivers on San Luis Obispo County roadways. This will ultimately check the rising trend of DUI PCF collisions, and reduce the needless injuries and deaths they cause. Method of Procedure The project will be conducted in four phases: PHASE I - Preparation - October 1, 1995 through November 28, 1996 The preparation phase will provide time to obtain the necessary contracts and resolutions with the eleven participating law enforcement agencies. The DUI awareness seminar will begin at this time and the public awareness campaign will be developed and materials obtained. PHASE. 11 -_Activity - November 29, 1996 through December 31, 1996 During the activity phase, the SLOCOPS officers will be deployed on an overtime basis seventeen times on Friday, Saturday, and Sundays, with the exception of Christmas Eve and New Year's Eve (Tuesdays) during the holiday period. The proposed patrol dates are listed on the enclosed chart (Annex B). It is anticipated that a minimum of seventeen deployments will effectively address the identified DUI accident problem. The selected enforcement dates coincide with identified high DUI arrest and collision periods, during the Thanksgiving, Christmas, and New Year's period. PHASE III - Data Gathering - January 1, 1997 through April 30, 1997 Accident data will be collected from the Statewide Integrated Traffic Records System (SWITRS) in order to determine the effectiveness of the program. Arrest figures will also be collected from CHP and the allied agencies. PHASE, TV - Evaluation - May 1, 1997 through June 30, 1997 A final report will be prepared at the conclusion of the project recording the final results. Time Required It is anticipated that this project will take approximately 21 months to complete. Cost Estimate/Personnel & Equiipment (See chart on following page.) 4 00002'7 ITEM YEAR 1 YEAR 2 YEAR 3 TOTAL 10-1-95 10-1-96 to 9-30-96 to 9-30-97 1. PERSONNEL CHP Overtime Officer Activity 72 hours @ $34.84 9,476 9,47 Court Overtime 16 hours @ $34.84 557 557 Public Affairs/DRE Training 0 hours @ $34.84 2,787 2,787 Benefits @ 8.426% 1,08C 1,08 Non-uniformed Overtime Communications Operator 4 hours @ $28.69 689 68 Clerical hours @ $22.51 135 135 Benefits @ 11.648% 96 96 TRAVEL -0 -0 5 000028 YEAR 1 YEAR 2 YEAR 3 TOTAL 10-1-95 to 10-1-96 to 9-30-96 9-30-97 3. CONTRACTUAL SERVICES Arroyo Grande P.D. 72 hours @ $42.78 11,636 $ 11,63 tascadero P.D. 72 hours @ $39.00 10,608 10,608 al-Poly Public Safety 72 hours @ $33.75 9,180 9,18 ismo Beach P.D. 72 hours @ $45.73 12,439 12,43 an Luis Obispo P.D. 72 hours @ $38.77 10,545 10,545 an Luis Obispo County heriff-Coroner's Dept. 72 hours @ $34.98 9,515 9,515 rover Beach P.D. 72 hours @ $42.90 11,669 11,669 aso Robles P.D. 72 hours @ $44.62 12,137 12,13 alifornia Parks & ecreation Dept. 72 hours @ $40.61 11,04 11,04 4. NON-EXPENDABLE -0 -0 -0 PROPERTY 5. OTHER DIRECT COSTS Public Awareness Materials 10, 10,0 romotional items such as ens, buttons, keychains, dvertisement OTAL 10'A 113,595 123,595 6 I 000029 Budget Narrative f� Personnel costs include overtime for the holiday deployments, court.overtime, and public affairs/DRE training, as well as communication operator and clerical overtime. Contractural services include the overtime for the allied agencies. Other direct costs include the public awareness materials and promotional items. 7 000030 SAN LUIS OBISPO COUNTY PLAYS IT SAFE (SLOCOPS) The following statistical information is reflective of the traffic safety problems that occurred in San Luis Obispo County during the holiday period from 1992 thru 1994. STATISTICS FOR HOLIDAY PERIOD (NOVEMBER 23 THRU DECEMBER 31) kan Luis Obispo Co. 1992 1993 1994 UI-related fatalities 0 0 1 UI-related collisions oth injury and 34 40 44 roperty damage otal DUI arrests 248 288 270 Note: There was a 100% increase in Fatal Collisions from 1993 to 1994. A 10% increase in overall DUI collisions from 1993 to 1994 and a -6.7% decrease in DUI arrests from 1993 to 1994. Annex A 000031 SAN LUIS OBISPO COUNTY PLAYS IT SAFE (SLOCOPS) HOLIDAY DEPLOYMENT SCHEDULE DAY OF WEEK DEPLOYMENT (1996) NUMBER OF OFFICERS Friday November 29 11 Agencies @ 4 Officer each=44 Saturday November 30 11 Agencies a 4 Officer each=44 Sunday December 1 11 Agencies a 4 Officer each=44 Friday December 6 11 Agencies ® 4 Officer each=44 Saturday December 7 11 Agencies Q 4 Officer each=44 Sunday December 8 11 Agencies 0 4 Officer each=44 Friday December 13 11 Agencies 0 4 Officer each=44 Saturday December 14 11 Agencies 0 4 Officer each=44 Sunday, December 15 11 Agencies 0 4 Officer each=44 Friday December 20 11 Agencies @ 4 Officer each=44 Saturday December 21 11 Agencies 0 4 Officer each=44 Sunday December 22 11 Agencies (g 4 Officer each=44 Tuesday December 24 11 Agencies @ 4 Officer each=44 Friday December 27 11 Agencies @ 4 Officer each=44 Saturday December 28 11 Agencies @ 4 Officer each=44 Sunday December 29 11 Agencies (g 4 Officer each=44 Tuesday December 31 11 Agencies 0 4 Officer each=" Annex B 000032 REPORT TO CITY COUNCIL Meeting 12/12/95 /95 CITY OF ATASCADERO Agenda Item: A-6 Through: Andy Takata, City Manager From: John Barlow, Emergency Services Coordinator( ' via R.H. McHale, Chief of PoliceYy� SUBJECT: Signing of Memorandum of Understanding for participation in the San Luis Obispo Operational Area Organization for disaster response. RECOMMENDATION: Adopt Resolution No: 113-95 authorizing the Mayor to sign a Memorandum of Understanding with the County of San Luis Obispo for the City of Atascadero to participate in the San Luis Obispo Operational Area for disaster response. BACKGROUND: The 1991 Oakland/East Bay Hill fire prompted a new law requiring major changes to the way governmental agencies in California respond to disasters. The resulting Standardized Emergency Management System (SEMS) regulations were developed to help ensure that the people and agencies responding to disasters have an organized and standard approach to respond to and mitigate the situation. One of the new requirements is that all jurisdictions within San Luis Obispo County must officially organize into a joint operating group for disaster .-response. DISCUSSION: The SEMS regulations require all local governments within a county geographical area to form into an "Operational Area" by December 1, 1995. An operational area consists of all political subdivisions within a county geographical area. An operational area is used for the coordination of emergency activities and to serve as a link in the system of communications and coordination between the state's emergency operation centers and the operation centers of the political subdivisions that make up an operational area. This coordination function is currently handled by San Luis Obispo County Office of Emergency Services and the City Fire Department, and will continue to be upon entering this MOU. i 1 000033 REPORT TO CITY COUNCIL page 2 The SEMS regulations also have four other primary requirements in addition to establishing an operational area. This includes the use of a standard emergency management system (the Incident Command System [ICS] ) , multi-agency coordination for emergency response, use of a satellite communications and information system, and participation in the State's Master Mutual Aid Agreement. Our City currently uses all of these systems. The operational area concept and procedures have been used throughout the county both with interagency planning and emergency response. ICS was adopted by the City of Atascadero in the mid-1980's, multi-agency coordination occurs, the satellite communications and information system was provided by the State and has been in use through the County Emergency Operations Center for two years, and our City signed the Master Mutual Aid Agreement on July 14, 1986 (Resolution 58-86) . The City Emergency Services Coordinator and City Fire Department personnel will be working with various City departments to provide updated information on the use of the ICS and the operational area concept. Currently, San Luis Obispo County OES chairs a County-wide disaster council; a disaster planning advisory body developed in 1984. The council, titled the Disaster Planning and Advisory Committee (DPAC) , consists of emergency management/services representatives from all of the incorporated cities, various county departments, and related organizations; including the Salvation Army and American Red Cross. Due to interagency familiarity and the number of agencies represented on DPAC, it is recommended, and stated in the MOU, that the implementation of SEMS be accomplished through the use of this established body. FISCAL IMPACT: There is no monetary compensation associated with this Memorandum of Understanding. Direct costs for participation in the operational area will be minimal and will require no additional allocation of funds; existing emergency services staff will continue to represent the City of Atascadero in interagency emergency preparedness coordination. The City of Atascadero is required to adopt SEMS and participate in the operational area if we wish to remain eligible for state disaster assistance reimbursement for personnel costs during future disasters. ATTACHMENT Memorandum of Understanding for Participation in the Operational Area Organization 2 000034 RESOLUTION NO. 113-95 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA, AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING WITH SAN LUIS OBISPO COUNTY FOR PARTICIPATION IN THE SAN LUIS OBISPO OPERATIONAL AREA ORGANIZATION FOR DISASTER RESPONSE The City Council of the City of Atascadero, California hereby resolves as follows: 1 . The Mayor is hereby authorized to execute a Memorandum of Understanding with San Luis Obispo County for participation in the San Luis Obispo Operational Area for disaster response. 2. The City Manager is hereby authorized to make minor corrections or modifications of a mathematical or clerical nature. 3. The Finance Director is hereby authorized to appropriate funds, if necessary; release and expend funds; and issue warrants to comply with the terms of this agreement. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Atascadero held on the of 1995. ATTEST: CITY OF ATASCADERO By: LEE PRICE, City Clerk GEORGE P. HIGHLAND, Mayor APPROVED AS TO FORM: ARTHER R. MONTANDON, City Attorney 000035 MEMORANDUM OF UNDERSTANDING FOR PARTICIPATIONSAN OPERATIONALLUIS AREAOBISPOORGANIZATION ut, `� 1-99, WHEREAS, each of the following public agencies, City of Arroity of Atascadero, City of Grover Beach, City of Morro Bay, City of Paso Robles, City of Pismo Beach, City of San Luis Obispo, County of San Luis Obispo, Office of the San Luis Obispo County Superintendent of Schools, California Valley Community Services District, Cambria Community Services District,Heritage Ranch Community Services District,Independence Ranch Community Services District, Linne Community Services District, Nipomo Community Services District, Oceano Community Services District, San Simeon Acres Community Services District, Templeton Community Services District, Cayucos Fire District, San Miguel Fire District, Santa Margarita Fire District, Avila Beach Community Water District, Cambria Community Hospital District, Coastal San Luis Resource Conservation District, Garden Farms Community Water District, Port San Luis Harbor District, Upper Salinas and Las Tablas Water Conservation District, Cayucos Sanitary District, San Miguel Sanitary District, Adelaida Public Cemetery District, Arroyo Grande Cemetery District, Atasadero Cemetery District, Cambria Cemetery District, Cayucos-Morro Cemetery District, Paso Robles Cemetery District, San Miguel Cemetery District, Santa Margarita Cemetery District, Shandon Cemetery District, Templeton Cemetery District have the need or potential need, for cooperative response to large scale emergencies and related recovery efforts; and WHEREAS, the potential for a major catastrophe due to earthquake, flood, or other natural or manmade disaster requires all governmental entities within San Luis Obispo County to be prepared to share resources and information among themselves as well as with the State of California in order to protect public welfare; and WHEREAS, greater efficiency, planning and response can be achieved by joining the efforts of the cities, special districts, and the County together in pre-disaster agreements; and WHEREAS,The California Emergency Services Act makes reference to the"operational area" and defines it as "an intermediate level of the state emergency organization" created to perform extraordinary functions for both county and city governments within a county area, such as strengthening mutual coordination, providing a focal point and conduit for disaster information, and assisting in the efficient management of resources during times of emergency; NOW THEREFORE, A MEMORANDUM OF UNDERSTANDING is entered into, by and between those public agencies that have executed this agreement, and in consideration of the mutual covenants and agreements contained herein, the Parties hereto agree as follows: 1. PURPOSE OF AGREEMENT COMMON POWERS TO BE EXERCISED: The Parties to this Agreement recognize an Operational Area as that term defined in the California Emergency Services Act (Government Code Section 8550 et seq.) which designates an intermediate level of organization, cooperation, and planning between public entities. The Parties agree to participate in the San Luis Obispo Operational Area organizational structure, within San Luis Obispo County boundaries, which is a planning partnership for a systematic approach for exchanging disaster intelligence and resource requests in order to foster effective flow of disaster information and resource requests in emergencies. Each of the parties to this Agreement will designate individuals to be trained to participate in the Operational Area organization. 1 000036 6. PROVISION OF FACILITIES AND SUPPORT: The County's Emergency Operations Center located at 1525 Kansas Avenue, rural San Luis Obispo, is the primary site for Operational Area emergency coordination functions during incidents requiring Operational Area coordination. Parties to this agreement shall provide staff to assist with the decision making and operational positions of the Operational Area organization as necessary and dictated by specific emergency situations. 7. TRAINING: Due to the complexity and number of Standardized Emergency Management System (SEMS) training courses and modules it is recognized that training personnel at agencies with minimal or volunteer staff will be difficult. It is therefor agreed that various members of the OA may participate in another jurisdiction's SEMS training sessions, and/or training offered by DPAC, and/or training offered by the OA Coordinator should such training session be applicable to the attending jurisdiction and does not have a fiscal effect on the hosting jurisdiction unless such costs are nominal and deemed acceptable to the hosting jurisdiction. It is further recognized that it is the goal of signatories to this MOU to comply with SEMS training requirements. 8. TERM OF AGREEMENT: This Memorandum of Understanding shall remain in full force and effect until such time as the San Luis Obispo County Board of Supervisors shall vote to terminate this Memorandum of Understanding. Each Party may individually terminate its involvement in this Memorandum of Understanding by providing 30 days prior written notice to the San Luis Obispo County Office of Emergency Services. 9. ADDITIONAL PARTIES: Additional cities or special districts within the geographical boundaries of San Luis Obispo County may join as a Party to this Agreement and become member entities upon execution of an Exhibit to this Memorandum of Understanding in which the entity agrees to the conditions and terms of this Memorandum of Understanding. The executed Exhibit shall become a part of this Memorandum of Understanding. 10. NON-PARTICIPATION: Any city or special district that chooses not to sign this Memorandum of Understanding can avail itself of Operational Area emergency coordination services in the event of an emergency; however that city or special district will not be considered in compliance with Section 2409(b) of the State Office of Emergency Service's Standardized Emergency Management System (SEMS) (CCR Title 19, Division 2, Chapter 1). The Operational Area authority and responsibility under SEMS shall not be affected by non- participation of any local government(s) within the operational area (SEMS Section 2409(c)). 11. COUNTERPARTS: This Memorandum of Understanding may be signed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same agreement. 12. EXECUTION: Each Public Agency that signs this Memorandum of Understanding shall notify the County of San Luis Obispo Office of Emergency Services and forward to such office an executed copy of its Counterpart Signature Page of this agreement. 3 00003'7 COUNTERPART SIGNATURE PAGE SAN LUIS OBISPO COUNTY OPERATIONAL AREA MEMORANDUM OF UNDERSTANDING PARTICIPATION AGREEMENT DAVID BLAKELY, C MAN ff / BOARD OF SUPERVI v ry r J CJ SAN LUIS OBlT60TJNTY F14 p � By: Dat C-rl 5 000038 COUNTERPART SIGNATURE PAGE SAN LUIS OBISPO COUNTY OPERATIONAL AREA MEMORANDUM OF UNDERSTANDING PARTICIPATION AGREEMENT By: Date: 5 000039 REPORT TO CITY COUNCIL CITY OF ATASCADERO Agenda Item: B-1 Through: Andy Takata, Meeting Date: December 12, 1995 City Manager Via: Steve DeCamp, City Planner File: TPM 95004 From:(� r�' Doug Davidson, Senior Planner lam'' SUBJECT: Continued consideration of Tentative Parcel Map 95004; a request to divide a 1. 13 acre parcel into two lots of 0.50 and 0.55 net acres for single family residential use. Subject site is located at 8295 Marchant Avenue. (Henry and Virginia Bernard - Shoulders Surveys) . RECOMMENDATION• Per the Planning Commission's recommendation, approve Tentative Parcel Map 95004 based on the Findings and Conditions of Approval contained in the staff report. . BACKGROUND: On November 14, 1995, the City Council directed that this matter be scheduled for a public hearing. At your November 14th meeting there was Council discussion on the Subdivision Ordinance exceptions requested in this application - the three referenced on the attached staff report and a possible fourth necessary exception not previously mentioned. The additional exception is related to Subdivision Ordinance Section 11-8.209 (B) which requires that "the original lot have frontage on a dedicated street of at least the minimum length required by these regulations for the zone in which it is located, plus the accessway required to potential rear lots. " Staff did not include this as an exception in the staff report because there is no minimum length of street frontage required by the Subdivision Ordinance, or as Section 11-8.202 references, the Zoning Ordinance. Thus, without a specific minimum frontage for different zones, staff did not include this as an exception request. On the other hand, the Council has raised a reasonable alternate interpretation. If a certain amount of frontage is required (whatever the distance) , in addition to the accessway, then existing flag lots, such as the subject parcel, do not meet this standard. Under this interpretation, existing flag lots with narrow (24 feet or less) accessways, are not eligible for further subdivision, unless an exception is granted. This was discussed 000040 at hearings on the Subdivision Ordinance, but is not expressly stated, unless Section 11-8.209(B) is interpreted as such. As the October 17th staff report and the questions from the Council point out, there is a need for revision, or at least clarification, to some of these standards. Regardless of the outcome on this subdivision, the split vote at the Planning Commission and the concerns of the City Council have reconfirmed the need for close scrutiny of flag lot subdivisions. As far as the subject application, staff stands by its original recommendation. As the basic requirement for lot design states in Subdivision Section 11-8.201, "lots which are impractical for intended uses due to terrain, location of natural features, inadequate access, frontage, buildable area, or other physical limitations will not be approved. " The physical features of proposed Parcel 2 provide an ideal building site in harmony with the surrounding neighborhood. The proposed subdivision is also in conformance with the intent of the General Plan' s Land Use Element with regard to neighborhood character (i.e. , 0.5 acre residential lots) . Attachments: City Council Staff Report - 11/14/95 City Council Minutes - 11/14/95 000041 REPORT TO CITY COUNCIL CITY OF ATASCADERO Agenda Item: Through: Andrew J. Takata( Meeting Date: 11/14/95 City Manager File Number: TPM 95004 From• �,�,4/ Doug Davidson pw Senior Planner SUBJECT• Consideration of a Tentative Parcel Map application to divide a 1 . 13 acre parcel into two (2) lots of 0.50 and 0.55 net acre each for single family residential use. Subject site is located at 8295 Marchant Avenue. (Henry and Virginia Bernard) (Sholders Surveys) . RECOMMENDATION• Per the Planning Commission' s recommendation, approve Tentative Parcel Map 95004 based on the Findings and Conditions of Approval contained in the attached staff report. BACKGROUND: 0 On October 17, 1995, thPlanning Commission conducted a public hearing on the above-referenced map. After discussion (see attached minutes excerpts) , the Planning Commission recommended approval of Tentative Parcel Map 95004 in accordance with staff ' s recommendations . In its ' decision, the Planning Commission recommended an excep- tion to the following three flag lot standards of the Subdivision Ordinance (Section 11-8 .209) : ( 1) The accessway serving the flag lot(s) shall not be included in the determination of required lot area for any lot; and (2 ) The accessway to the rear shall be at least twenty feet wide (developed to City Standards) for residential zones, except where the accessway is more than one hundred fifty feet long, it shall be twenty-four feet wide with twenty feet of pavement; and (3) The lot farthest from the street shall own the accessway in fee, other lots using the accessway shall have an access and utility easement over it. (See Planning Commission staff report for analysis) . Attachments : Planning Commission Staff Report - 10/17/95 Planning Commission Minutes Excerpts - 10/17/95 000042 CITY OF ATASCADERO Item: B . 1 STAFF REPORT FOR: Planning Commission Meeting Date: October 17, 1995 BY: Doug Davidson, Senior Planner File No: TPM #95004 SUBJECT: Consideration of a tentative parcel map application to divide a 1. 13 acre parcel into two (2) lots of 0.50 and 0.55 net acre each for single family residential use. RECOMMENDATION• Staff recommends the following actions: 1. That the Negative Declaration prepared for the project be found adequate under the requirements of the California Environmental Quality Act (CEQA) ; and 2. That Tentative Parcel Map #95004 be approved based on the Findings for Approval contained in Attachment F and the Conditions of Approval contained in Attachment G. A. SITUATION AND FACTS: 1. Applicant. . . . . . . . . . . . . . . . . . . .Henry and Virginia Bernard 2. Representative. . . . . . . . . . . . . . . . . . . . . . . .Shoulders Surveys 3. Project Address. . . . . . . . . . . . . . . . . . . . . .8295 Marchant Ave. 4. Site Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1. 13 acres 6. Zoning. . . . . . . . . . . . . . . . . . . . . • .RSF-X (Res. Single Family, 1/2 acre minimum lot size) 7. General Plan Designation. . . . .High Density Single Family 8. Existing Use. . . . . . . . . . . . . . . . . . . .Single Family Residence 9 . Environmental Status. . . . . . . . . . . . . . .Negative Declaration posted July 25, 1995 1 -0000 B. ANALYSIS• The subject request is to subdivide a 1. 13 acre parcel into one lot of 0.50 acre and one lot of 0.55 acre net (0.63 acre gross ) . The proposed project, located at 8295 Marchant Ave. , will be examined in light of the site' s zoning and the appropriateness of a strict application of the City' s Flag Lot (Deep Lot) Standards for subdividing. This high density (1/2 acre) single family residential area, centered around Atascadero and Portola Roads has grown over the years. A large extension of this designation occurred in the mid-1980s with the inclusion of Coromar Ave. and another enlargement of this RSF-X zoning took place as part of the 1992 Land Use Update. With its proximity to the center of town, good access, gentle slopes, and urban services, this area is suitable for higher density single family development. The subject property, an existing flag lot from Marchant, was specifically added to the RSF-X zone during the General Plan Update. (By contrast, the two parcels of less than one acre, directly in front on Marchant Ave. were not included. ) Clearly, the fact that the site is eligible for subdividing due to its zoning does not guarantee a lot split. The intent, however, during the General Plan Update was to allow a subdivision of this property if all other factors were positive. One additional lot in this location was included in the cumulative impacts of enlarging the one-half acre zoning boundary, along with that of the other lots in excess of one acre. Subdivision Ordinance Section 11-208.209 establishes the standards for creating flag lot (or deep lot) subdivisions. As Attachment D reflects, the applicant is requesting exceptions to three of—these standards. First, the accessway width is short of the required 24 feet for driveways in excess of 150 feet in residential zones. Secondly, the lot farthest from the street does not own the accessway in fee. Lastly, the accessway serving the flag lots is included in the determination of required lot area, or at least part of it is. Before evaluating the specific exceptions, it should be mentioned that staff is in the process of revising these flag lot standards for Commission and Council consideration. Since the adoption of the Subdivision Ordinance, the standards have been difficult for subdividers to incorporate into their projects and difficult for staff to explain the reasoning behind some of them. The Planning Commission is well aware of the frequency of granting exceptions for flag lots. When the exception becomes the rule, it may be time to revisit the rules, particularly when a justification for a certain rule is suspect. Staff is hoping to bring a revised Subdivision Ordinance to the Commission, focusing on flag lots, early in 1996. 2 �U One of the more frequent exception requests is the width of the accessway, particularly in two-way lot splits. According to the Zoning Ordinance, two single family residences may be served by a 12 foot wide driveway, regardless of the length. Under the Subdivision Ordinance, however, the proposed subdivision requires a twenty-four wide access, with 20 feet of paving, to serve two homes. Staff will be proposing that the Subdivision Ordinance be revised to closely mirror the Zoning Ordinance and Engineering Road standards. In the meantime, staff believes that the existing 20 foot wide access, 16 feet of which will be paved, is sufficient to serve the two flag lots. Also, the design is confined to the existing 20 foot wide access. Staff has been able to find no valid land use justification for the requirement that the rear lot own the accessway in fee. In the subject Parcel Map, proposed Parcel 1 would own the accessway and Parcel 2 would have access and utility easement rights over it. Whether this is the case, or if Parcel 2 owns the accessway while Parcel 1 has the easement rights, seems to makes no difference. This is another section that staff will be proposing for revision or elimination. Section 11-8.209 (A) reads, "the accessway serving the flag lot (s) shall not be included in the determination of required lot area for any lot. " Since accessways are excluded when calculating net lot sizes, this is a standard that staff may want to recommend maintaining in the Ordinance and continue to review exceptions on a case-by-case basis. In this case, staff believes that the exception is warranted. As in the access width discussion above, this subdivision is limited by the existing 20 foot wide "flag pole" . The Bernards present ownership includes this 20 ' X 284 ' strip, as would the proposed ownership as defined by Parcel 1. In the subject proposal, this area is included in the lot size of proposed Parcel 1, while the 20 ' X 166 ' portion is not counted. Thus, the newly created parcels maintain the required one-half acre net, with the existing "pole" being included in the acreage for Parcel 1, as it historically has. In order to approve the creation of flag lots with exceptions, the Findings shown in Attachment F must be affirmed. Neighborhood compatibility will be maintained, as there as numerous flag lots in the vicinity (Attachment A) . The existing situation and site characteristics justify the exception requests. The newly created building site (Parcel 2) is easily developed. It is relatively level with good access and no grading or tree removal is necessary in order to construct a single family residence. 3 (300045 CONCLUSIONS• The project is consistent with the City' s General Plan and, with conditions of approval recommended herein, satisfies applicable Zoning/Subdivision requirements. Upon review of the site and its surroundings, staff has found no indication that potentially significant environmental effects could result from project approval and has found the project consistent with the character of the neighborhood in which it is located. ATTACHMENTS: Attachment A -- Location Map (General Plan) Attachment B -- Location Map (Zoning) Attachment C -- Tentative Parcel Map Attachment D -- Subdivision Waiver Request Attachment E -- Negative Declaration Attachment F -- Findings for Approval Attachment G -- Conditions of Approval 4 0000,16 � C • w do• Ara lb gq1 i ' '•'f'r�(� • �t -SII a al / do �•� ' owl Lip"M ♦ 'd is �� . Syy t .(}i• t.-itYt• '"•it Y�xtt y �� .,�tt+ktztw,• .�r .t--. ,�, 4.'-.'•iKµtt•'.Y:• ?t:~ tt .y^ y :tt' � ��$��.. ' t��F_. _•.,fit`.. •-•�,••,-� ,�� , �� 1! �� Rin.••�,,,,•._ ATTACHMENT B CITY OF ATASCADERO ZONING MAP TPM 95004 COMMUNITY DEVELOPMENT DEPARTMENT o� 1 11L 0 ,�•��, � Via, - Jr'�� ; h6 � O Ci ♦ A. 01 y Q� coq l roeAc\ R r , 4�E CT YV f �r45C4 pAVE . L O � 1 �j aD M ,u VIE L(F R ll L( 1;1 R Fl, 0000118 ATTACHMENT C CITY OF ATASC"ERO PARCEL MAP • . . TPM 95004 COMNJUN=DEVELOPMENT DEPARTMENT 1.664AIO: o we ftf f wo rl golf Me A 4' oAV Krey CAMW 0 Af w/ rAd Air"to off 4 dflA/df Av"tY/MAtlt AAV ° •�1 ftn/Mf MVI ltfrlllav 41rn~me = ..� VtrgG/Alm IIA N M M —fV— t w&*-at err .A —"—� "MR 41-cl1NbAWMAN"go V/C/N/TY MAP d•trAt� • w w � w •w 1i1,7L:L 3 a) 1PA/PC11 ! fl rf f•w, u4.f'♦ A✓elf Akum . .— f): wi�Ifn•., r`gets AM I �— AAI htM g (A°Alw efts/ � .N.N r•, PA EL / ,+t, r Ifn. .'":.r TAZ i. YSL.Z I'mm f) ! t _ :CCil.Zs nt trn AM! us r 's; y q +\�fo rer��j`_ A^Ww AV 4r ,•Aw• � • .•rr I A/Fn•Ifv, fltwwJl rff•N'llr�. e•AM•POP t.w , ,/� r.M.7—..rtiirL9 '��.f •1 lw.ow n\ , Ay �A•r�° rw-wfry M(n) smarms gN W" A•t 1_111= Ar/•WA 9°M O fAAA4rf• � �to Z Ar.9tfAlt FWvwwssl) AftrtAtrtarAAAAfvAAM I' 7rITALr770 / NMI AY do~ wr� •fA .+ ,VA. !'r s7.dLIY.6 /►AtA►sr) f �tA.wf rtn:lftMff) A AAM,wm Auvow w K AA,A►w fr/Kam w%~.ALCMC! A As#MMM"law^f►gf A"ar s'AN"ammo twa we1K! AAlMM/ARCt6 HAA O* 5U1tV6YORt /AIIraH•flFICO l -say "Adr094-lowAftAtt/IA.X10{IlRyr 1f I1 no AYf V"14'4 r . lAOIAG!4.W f•fvlYf ""` Arco tMServoo.CA twol P�tRCEL MAP'AT 95.076 (1ffJ.IN•MII Ri'velf O,U f•Itt •f I.1VI f AM O•AfdlfRAfiV V.AIV.1.19" saw,f"&H AIYNMI M""I f TA/AKgt~ tlg bWA1:OM Mel: f/N/N dM.r".N Immorp AL N.nH N"m I/,MN N M n,ACCA MIS.AV N^VAGI M Ar Crtrty AICAVNf MA,log AWPA7 COMM",frAfg M IAUIVAAIM. 000049 00003 I r ( SHOLDEA_ .[1ti1�rD SURVEYS S ATTACHMENT D DOUGLAS SHOLDERS, L.S. #5700 Skip �. �1 1995 COMMUNITY DEVELOPMENT Sept. 11, 1995 Doug Davidson, Senior Planner Community Development Department City of Atascadero RE: Tentative Parcel Map 95004 (Bernard- 8295 Marchant Avenue) As you have requested, I am filing a written request and justification for Subdivision Exceptions from .Flag lot stan- dards: 1. )Responding to #11-8.208 (A) : The first 284.40 feet (approx. ) SE' ly of the R/W ( the "pole" of the flag lot) of proposed Parcel 1 is not included in any area calculations. However, the area of the 20 foot wide proposed utility and access easement through Parcel 1 to Parcel 2 IS included to make up the required .5 acre area of Parcel 1. This was done for two reasons. One, the Planning staff at the City , after several consultations with client and I, indicated that this was acceptable. Two, it does comply with the intent of regulations, in that rear Lot is able to be sewered, and that the Public health, safety and welfare is not endangered by such a project. 2. ) Responding to #11-8.208 (C) : The accessway to the rear lot is over 150 feet long, so it should be 24 ' wide. However, Parcel 4 of Parcel Map CO 75- 274, created this condition, so we are bound by the 20 feet.. 3. ) Responding to #11-8.208 (E) : The lot farthest from the street will not own accessway in fee. If it did, the NE--SW line that is the most NE' ly line of Parcel 2 would have to move more to the SE, creating an imbalance in Parcel shapes. The way it is designed now, the usable area of each lot is somewhat similar. Besides, if the accessway were totally owned by Parcel 2 owner, then access to Parcel 1 would be cumbersome. From a practical anf logical standpoint, Tentative Parcel Map AT 95-076 should not be changed. Resp tfully submitted, GG: Henry 4 Vj'r3inia 13ernar4 6805 Los Gatos Road-Atascadero, CA 93422 -(805)461-9113 000050 -(10 444 ► � ATTACHMENT E CITY OF ATASCADERO ENVIRONMENTAL COORDINATOR NEGATIVE DECLARATION COMMUNITY DEVELOPMENT DEPT. 6500 PALMA AVE. ATASCADERO, CA 93422 (805) 461-5035 APPLICANT: 14EAJRX L U/.Q�(-IAJ14 -M'Z A9RD 6f 9s M o9RCN J4A11' WA y AfV5x#4DER0, C/9 93`f27 PROJECT TITLE: p14 Rc_EL N1 A P 9 So o 9 PROJECT LOCATION: :92-25 M,q g C14AAH- AVE. PROJECT DESCRIPTION: 7"EN711471-/UE P0/?6tG MAP 70 DiVIPE A 1. 13 4G2,E• A/4RcEL 1-v70 Z 2-09`S Oc 0. 5-z) AND 0. 95- W-RE FINDINGS: 1. The project does not have the potential to degrade the environment. 2. The project will not achieve short-term to the disadvantage of long-term environmental goals. 3. The project does not have impacts which are individually limited,but comulatively considerable. 4. The project will not cause substantial adverse effects on human beings either directly or indirectly. DETERNIINATION: Based on the above findings. and the information contained in the initial study(made a part hereof by refer- ence and on file in the Community Development Department). it has been determined that the above project will not have an adverse impact on the environment. He ty ii S•t-£vE D.eCAMPJ c!-�y P44AI41E•/7, Gemmtutity Devekgmaent Dffeete Date Posted: BE2 Z 6J /9 5 5- Date Date Adopted: ©c7Lo6ElZ /7 i9 9S CDD Ii-W 00WA . 001U044— �- ATTACHMENT F - Findings for Approval Tentative Parcel Map #95004 8295 Marchant Ave. (Bernard/Shoulders) October 17, 1995 ENVIRONMENTAL FINDING: The proposed project will not have a significant impact on the environment. The Negative Declaration prepared for the project is adequate. MAP FINDINGS• 1. The proposed subdivision is consistent with applicable General and Specific Plans. 2. The design and/or improvement of the proposed subdivision is consistent with applicable General and Specific Plans. 3. The site is physically suitable for the type of development proposed. 4. The site is physically suitable for the density of the development proposed. 5. The design of the subdivision, and/or the proposed improvements, will not cause substantial environmental damage or substantially and avoidably injure fish and wildlife or their habitat. 6. The design -of- the subdivision, and the type of the improvements, will not conflict with easements acquired by the public at large for access through or the use of property within the proposed subdivision; or substantially equivalent alternate easements are provided. 7 . The proposed subdivision design, and/or the type of improvements proposed, will not cause serious public health problems. FLAG LOT FINDINGS: 1. The subdivision is consistent with the character of the immediate neighborhood. 2. The installation of a standard street, either alone or in conjunction with neighboring properties is not feasible. 3. The creation of flag lots is justified by topographical conditions. 000052 SUBDIVISION EXCEPTION FINDINGS: 1. The property to be divided is of such size or shape, or is affected by such topographic conditions, that it is impossible, impractical or undesirable, in this particular case, to conform to the strict application of the regulations codified in this Title. 2. The cost to the subdivider of strict or literal compliance with the regulations is not the sole reason for granting the modification. 3. The modification will not be detrimental to the public health, safety, or welfare, or be injurious to other properties in the vicinity. 4 . Granting the modification is in accord with the intent and purposes of these regulations, and is consistent with the General Plan, with all specific plans, and with the intent and purposes of these regulations. 000053 ATTACHMENT G -- Conditions of Approval Tentative Parcel Map #95004 8295 Marchant Ave. (Bernard/Shoulders) October 17, 1995 CONDITIONS OF APPROVAL: Fire Department Conditions 1. Prior to the recordation of the Parcel Map, an adequate turnaround space for Fire Department vehicles ,shall be constructed in conformance with City Engineering Standard 430 Detail #5. The precise type and location of said fire hydrant shall be as approved by the Fire Marshall and City Engineer. 2. An adequate fire clearance (minimum unobstructed height of 13 ' 6" ) shall be maintained at all times along the accessway. Engineering Division Conditions 3...._ ,. ALL-puhl ie ..i mi rnvc�mPnts Thal 1 . _f-const me-i-Pd . lIl_ conformance with the City of Atascadero Engineering Department Standard Specifications and Drawings or as directed by the City Engineer. 4. The applicant shall enter into an Plan Ins Check/ P ection agreement with the City. Prior to recordation of the map, all outstanding plan check/inspection fees shall be paid. 5. An encroachment permit shall be obtained from the City Engineering Department prior to the start of construction. 6. A Preliminary Soils Report shall be prepared for the property to determine the presence of expansive soil or other soil problems and shall make recommendations regarding grading of the proposed site. A final soils report shall be submitted by the soils engineer prior to the final inspection and shall certify that all grading was inspected and approved and that all work done is in accordance with the plans and the preliminary report. A separate document shall be recorded in conjunction with the parcel map stating that a soils report has been prepared. The document shall state the date of the report along with the name and address of the soils engineer or geologist who prepared the report. The document shall indicate any soils problems which may exist on the newly created lots. 1 000054 .UODU44;- � '- 7. All existing and proposed utility, pipeline, open space, scenic or other easements are to be shown on the parcel map. If there are building or other restrictions related to the easements, they shall be noted on the parcel map. 8. The relocation and/or alteration of existing utilities shall be the responsibility of the developer. 9. The applicant shall install all new utilities (water, gas, electric, cable TV and telephone) underground. 10. Any utility trenching in existing streets shall be overlayed to restore a smooth riding surface as required by the City Engineer. 11. A grading and drainage plan, prepared by a registered civil engineer, shall be submitted for review and approval by the City Engineer prior to the issuance of building permits. A registered civil engineer shall provide a written statement that all work has been completed and is in full compliance with the approved plans and the Uniform Building Code (UBC) . 12. A black line clear Mylar (0.4 mil) copy and a blue line print of the parcel map shall be provided to the City upon recordation. 13. A parcel map in substantial conformance with the approved tentative map and in compliance with all conditions set forth in the City of Atascadero Subdivision Ordinance and the Subdivision Map Act shall be submitted to the City Engineer for approval. The parcel map shall be signed by the City Engineer prior to it being placed on the agenda for City Council approval. 14 . Sewer fees shall be paid prior to the issuance of building permits. Planning Division Conditions 15. A reflectorized house number master sign shall be installed at the intersection of the street and accessway and individual reflectorized address signs shall be placed on the right hand side of the driveway to each lot. This shall be done prior to recording of the final map. 16. Improvement plans for the private accessway shall be be reviewed and approved prior to beginning any work on the driveway. The private accessway shall consist of 16 feet of paving with two foot shoulders and shall extend the entire length of Parcel 1. The design shall also incorporate the fire turnaround as required in Condition 2 000055 ;\t #1. The accessway shall be completed prior to recording the final map. 17. This tentative map approval shall expire two (2) years from the date of final approval unless an extension of time is granted pursuant to a written request received prior to the expiration date. 3 000056 .118- ' (MINUTES EXCERPTS) CITY OF ATASCADERO PLANNING COMMISSION 10/17/95 ACTION MINUTES SUBJECT: B. HEARINGS, APPEARANCES, AND REPORTS 1 . TENTATIVE PARCEL MAP #95004 : Consideration of a request to divide a 1 . 13 acre parcel into two (2) lots of 0 . 50 and 0 . 55 net acre each for single family residential use . Subject site is located at 8295 Marchant Avenue. (Henry & Virginia Bernard) (Shoulders Surveys) . STAFF RECOMMENDATION: (Davidson) 1 . That the Negative Declaration prepared for the project be found adequate under the requirements of the California Environmental Quality Act (CEQA) ; and 2 . That Tentative Parcel Map #95004 be approved based on the Findings contained in Attachment F and the Conditions of Approval in Attachment G. TESTIMONY: Ralph Giffard' s letter, opposing the project, was read into the record by Mr. Davidson. He resides at 8235 Marchant Avenue. Henry Bernard, 8295 Marchant Avenue, the applicant, offered to answer any questions . Nick Vinudo, 8195 Marchant, had no objections to the lot split . ACTION: The Planning Commission finds that the Negative Declaration prepared for the project is adequate under the requirements of the California Environmental Quality Act (CEQA) . Motion: Edwards Second: Sauter AYES : Edwards, Sauter, Wallace, Zimmerman, Hageman NOES : Johnson, Bowen ABSENT : None MOTION PASSED 5/2 (Page 3 of 5) 000057 Commission Meeting, October 17, 1995 Planning C g J ACTION: The Planning Commission approves yes of Tentative Parcel Map #95004 based on the Find Attachment F and Findings contained in At g the Conditions of Approval in Attachment G. Motion: Edwards Second: Sauter AYES : Edwards, Sauter, Wallace, Hageman NOES : Johnson, Bowen, Zimmerman ABSENT: None MOTION PASSED 4/3 (Page 4 of 5) -��Vt7t1 Minutes Excerpt CC 11 /14/95 4. TENTATIVE PARCEL MAP 95004, 8295 MARCHANT AVE. - Subdivision of a 1 .13 acre parcel into two (2) lots for single-family residential use (Bernard) (Planning Commission recommendation: Approve) Steve DeCamp provided a brief staff report. Councilman Luna noted that he had pulled this item because he had some concerns about exceptions approved by the Planning Commission relevant to flag lot standards. He stated that he opposed the relaxation of some of those standards and recommended that the matter be sent back for further study and/or public hearing. Responding to inquiry from Councilman Bewley, Steve DeCamp clarified that the lots do not meet the minimum lot size without the easement. The City Attorney confirmed that the matter could be brought back for public hearing after adequate notice is provided. MOTION: By Councilman Luna, seconded by Councilman Bewley to continue the matter for public hearing; motion carried 4:1 (Carden opposed). Staff noted that the item would be agendized for December 12, 1995. 000059 MEMORANDUM REPORT TO CITY COUNCIL AGENDA ITEM: C-1 CITY OF ATASCADERO DATE: 12-12-95 THROUGH: Andrew J. Takata, City Manager FROM: Brady Cherry, Director/�z/ Department of Community Services SUBJECT: ESTABLISHING A "DRUG FREE ZONE" IN THE CORRIDOR BETWEEN THE HIGH SCHOOL AND JUNIOR HIGH SCHOOL RECOMMENDATION: It is recommended by Staff and the Parks and Recreation Commission that the City Council adopt Resolution No.114-95 establishing a "Drug Free Zone" in the area between the schools, and direct Staff to support the program efforts requested in the material attached. BACKGROUND: During recent months, parents and PTSA representatives at the Junior High School have been • exploring a proposal to establish a "Drug Free Zone" in the corridor between the High School and the Junior High School. Over the past year, there have been a number of undesirable activities that have occurred in the area. In an effort to halt and prevent any further similar activity in the future, the parents have enlisted much community support to establish a "Drug Free Zone." Their proposal is attached. It is hoped that through a community effort such as this, the areas around the schools and Sunken Gardens area will be safe and free of problems affecting youth. If needed, an Amendment to the City's Sign Ordinance will be brought back for City Council consideration for signs in the right of way. FISCAL IMPACTS: • No direct financial contributions are requested. • Some allocation of Police Department personnel time is requested to maintain a strong deterrent and enforcement presence in the corridor or "Drug Free Zone." • Community Services personnel would serve as a City liaison to occasional coordinating meetings. C:\CrrYCOUN\DRUGFREE.RPT 000060 RESOLUTION NUMBER 114-95 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA, DECLARING THE CORRIDOR BETWEEN THE HIGH SCHOOL AND JUNIOR HIGH SCHOOL A "DRUG FREE ZONE" The City Council of the City of Atascadero, California, hereby resolves as follows: WHEREAS, creating a safe, healthy environment in the area surrounding the Schools is a top priority; and WHEREAS, it is necessary to establish policies and procedures for the enforcement of existing laws pertaining to activities surrounding Schools; and WHEREAS, creating a "Drug Free Zone" is a model program known to be effective; and WHEREAS, the City and the Schools and the Community can work together to support a "Drug Free Zone" in Atascadero. On motion by Councilperson and seconded by Councilperson , the foregoing Resolution is hereby adopted in its entirety on the following roll call vote: AYES: NOES: ABSENT: ADOPTED: ATTEST: CITY OF ATASCADERO By: LEE PRICE, City Clerk GEORGE P.. HIGHLAND, Mayor APPROVED AS TO FORM: ARTHER R. MONTANDON, City Attorney CACPf YCOUMRFSO Ldrg.95 000061 Atascadero Junior High PTSA, 1995-1996 Maree Whitten, President Cheryl Burbach, Vice President, Health and Welfare WHAT IS A DRUG FREE ZONE? A Drug Free Zone is any specific location in the community. These could be areas where children, teenagers or young adults congregate. Target areas are schools, parks, playgrounds , and maybe the Lake Pavilion. It is also an attitude. We would like our children and our community to "Cop an attitude,, , a "Drug Free" attitude. Changing your perspective of thinking is an excellent way to change your attitude. WHY SHOULD WE ADOPT A DRUG FREE ZONE? Our children are a precious commodity. They are the future. What better way to move them in the right direction then to adopt the Drug Free Zone. We try to teach our children right from wrong in our daily routines. Having a Drug Free Zone community is just one more step in the right direction. WHAT ARE POSSIBLE STRATEGIES? For starters, making the junior high and high school areas a Drug Free Zone by putting up Drug Free Zone Signs. By working with the parents, businesses, neighborhoods, and Administration to let them know how to implement a Drug Free program. WHAT IS THE ATASCADERO JUNIOR HIGH PTSA DOING ABOUT A DRUG FREE ZONE? In August, the PTSA met with Andy Takata, Brady Cherry, Geoff English, Bud McHale, Mr. Stecher, Mr. Bugg, Mr. Wilbur, Officer Watters. We wanted to implement some strategy around the junior high to stop the problems that were happening. There had been problems with smoking, skateboarders, harassment of children going home, graffiti , destruction of property, drug deals, etc. We felt it was time to take a stand against this. We feel our community is small enough to band together to make life a bit easier for our precious children. We were told about a Drug Free Zone program that can easily fit into any community. Our first step in this program was to get our resource officers to patrol the junior high area to the high school area before and after school . They have moved kids on that just hang out; they help other kids find places to wait for their parent; they have basically just been around to help keep the unwanted problems away. They have minimized the problems in this area. 000062 Our next step was to go the the local surrounding businesses from the junior high to the high school to get support for the Drug Free Zone program. The support from those businesses was overwhelming. From Wells Fargo Bank to The Atascadero Bible Church to Arlene ' s Flowers to North County Christian School , they were excited ! The next step was to go the city meetings. We went to the traffic commission to get sign approval. That was met right away. We went to the Youth Task force meetings . Cheryl has gone to meetings, meetings, meetings ! We went to local people to see if they would donate the time and equipment to put up the signs. Absolutely. We called on prices and sizes of signs. The size the traffic commission said was fine was only $14.00. We let the businesses know the cost. Cheryl went with Brady and looked for spots to put up the signs. There was an overwhelming response to get the signs up before Red Ribbon week (October 22) . Unfortunately we were not able to do that but we are ready and willing to start ordering ! HOW TO MAKE THE DRUG FREE ZONE WORK. Since -Atascadero Junior High PTSA is starting this Drug Free Zone program, we hope it will catch on. We have been called by other PTA' s, and clubs so that they can learn about this and we hope other clubs and communities will catch on to this ! There are certain ordinances (CA. Health and Safety Code Section 11353. 1 enhances penalties for controlled substance violations within 1 ,000 feet of school grounds or buildings, or upon the grounds of facilities open for use by minors) . There are other provisions in the State, and also Federal; they can be put on the signs. If you were to see something going on that you thought was illegal, you would call the Drug Free hotline number (Police Department) that will be on the pamphlet. You would be making a stand in this community by becoming involved. By making this call you are helping to enforce that area as a Drug Free Zone and that illegal acts will not be tolerated there. Will it move ^otential problems to other areas? Probably, but if we start with this area, and show the community that the Drug Free Zone program is working, then without a doubt the community as a whole will probably jump on the bandwagon. Pretty soon Atascadero will be a Drug Free Community. The Drug Free Zone program doesn' t stop with Junior and Senior High parents, it continues on to grandparents , business people, city council members , aunts, uncles, and the whole community! 000063 . THE PLAN THE ATASCADERO PTSA is committed to this program. We are establishing a permanent position on our board to continue overseeing the Drug Free Zone. We plan to print a pamphlet , in conjunction with the police department and hopefully the city to inform the local businesses on what the Drug Free Zone is and how to implement the program. The pamphlet will include numbers of people to contact and where and how the Drug Free program works. The Atascadero Junior High PTSA is planning on holding a yearly meeting (most likely at the beginning of each school year) to be held publicly to discuss problem areas, brainstorm and possibly update pamphlet. We are anticipating having a pamphlet available by the end of January, 1996. We have identified key problem areas and we have contacted key people and resources as stated in the previous pages. Our priorities are to put up signs and contact the local businesses , parents, clubs , and schools to remember to keep the our community Drug Free by i—plementing the Drug Free Program. WHAT WE WOULD LIKE FROM THE COMMUNITY, POLICE DEPARTMENT AND THE CITY OF ATASCADERO. We would like the police to keep on doing what they are doing. To take charge when they get a phone call from a parent who thinks there may be a problem on the corner. From the city, we would like your support. We would like you to make a resolution to establish a Drug Free Zone between the Junior High and High School and the surrounding 1000 feet within the schools. Maybe another area has become a problem and the signs need to go up there with communication in that area high. A Long term goal would be to make the City of Atascadero a Drug Free Zone . Zero Tolerance. 000064 John F Anderson, D.D.S. ORTHODONTIST mb,,American Association of Orthodontists 5903 EAST MALL ■ ATASCADERO, CALIFORNIA 93422 PHONE: (805) 466-1064 November 30 , 1995 I am writing to voice my support to the proposed Drug Free Zone in the downtown area; especially along the Atascadero Creek and in the well-traveled area between the Junior High and High School . I feel that the publicity of this area will help reduce the availability of drugs to our young people. I see many stu- dents in these areas before and after school and I feel the com- munity should do all that it can to reduce drug presence so close to the schools . I have noticed a significant reduction in the number of older teenagers and young adults that are just "hanging around" in these areas since the police have increased their presence downtown. Vandalism to my building has also been reduced due to the greater presence of police. I support this greater presence of police and hope -that it can continue and I thank them for their support . Sincerely, a�4 � &Q ?ohn P. Anderson D.D.S. 000065 TOM FFRREu, E.B. CLAVI) TORS: PAS YOUTH PAS ow Ricii FmIER A T A S C A D E R 0 BIBLE C H U R C H A'rAscAI)F.RO MALL AT FREEWAY 101 -*v- PHONE, 805-466-2051 -*.- P.O. Box 987 + NMSCADERO, CALIFORNIA 93423-0987 December 4, 1995 Dear City Council, This is a letter of endorsement for the AJHS PTSA's efforts to declare the area between the High School and the Junior High a drug free zone. We believe that the posting of signs will raise the awareness of the fact that if drug or alcohol activities take place within these boundaries,the penalties for those apprehended will have the possibility of enhancement. We appreciate the increased police presence and parental concern as it relates to this problem. As you know, our church is in the center of this zone, and we have an ongoing concern as it relates to this problem. We consider your support of the utmost importance to send a message of zero tolerance to those involved in these illegal activities. Thank you for your consideration. Sincerely yours, Pastor Tom Ferrell db E \ ANG F L ] CAI, NON D E N O M I NATIONAL N D E P E N D E N 'r 000066 Mayor George Highland 12/01/95 Mayor Pro-Tem Ray Johnson Councilman George Luna Councilman Dave Bewley Councilman Hal Carden Dear Council Members, This letter is to show our support for the creation of a Drug Free Zone in the mall area extending from Atascadero High School to the Junior High. This area has long had a problem with the type of people who seem to congregate there and have been openly observed using drugs. We feel that without some type of proactive involvement this problem will only increase. The Atascadero Junior Women's club has a long history of participation in trying to build a better community for our children. We feel that the Drug Free Zone will send a very positive message that shows the community is totally against the use of drugs in general and especially the open use of drugs around our children. We support the Atascadero Junior High School PTSA in their efforts for this zone. Sincerely yours, Members of Atascadero Junior Women's Club Stefanie Hermes President 00006'7 -7;P uq�'dl 5�47 w~ ek, c% -I 6485 Palma Avenue Atascadero, CA 93422 466-1136 q95 f ,Gnrs�'rr✓ a44 7J�exTw�/ esu flu .Lem ova a -tti'e ��.e �i�e✓ Aw 7x e �&ui�,T� w�nJnh��u�dcol.Lu� gD �I uuy/,� �u.,ftr,✓ �N ,CziotAvrAI ) —{vtetict�� emile,,;:: Cl4 imucfv �/ha92P, ✓ V, t,"/V a .GNneUrinec� .�2t�n� 24,vc' baot�rie�a� PA44�1 a4uf addnUa/ ;4�e1 16.01 Pte. dc 0006 MEMORANDUM TO CITY COUNCIL ITEM: C-2 DATE: 12/12/95 THROUGH: Andrew J. Takata, City Manager FROM: Brady Cherry, Director of Community Services SUBJECT: REVISIONS TO THE CITY OF ATASCADERO FACILITY POLICIES PROCEDURES AND FEES RECOMMENDATION: Adopt Resolution No. 110-95, approving revisions to the City's Facility Policies, Procedures and Fees. BACKGROUND: The Department of Community Services is responsible for administering the rental and use of City facilities by community groups and other City departments. To administer this process effectively and efficiently, staff has developed procedures and regulations compiled in the attached document. This document was originally adopted by the City Council in October of 1991, and has been amended annually since that time. In an effort to continually update our policies, respond to increased demands from the community and changes in use patterns, staff is recommending additional revisions to this document. DISCUSSION: Revisions or additions are recomended to the City's Policies, Procedures and Fees in the following areas: Charles Paddock Zoo "Tiger Garden" Rental Fees Many zoos are generating greater revenues through the rental of facilities for private functions. The "Tiger Garden" at the Charles Paddock Zoo Entrance is ideal for this purpose. It is anticipated that several group functions will be conducted each year in the "Tiger Garden," creating another revenue source to help offset the Charles Paddock Zoo operating costs. A policy regarding the use and fees for the "Tiger Garden" is attached. Charles Paddock Zoo Large Group Admissions Fees There have been numerous requests from large groups that have scheduled company picnic, at Atascadero Lake Park to include Charles Paddock Zoo entrance fees as part of thier day's activities. A policy has been developed which will encourage large groups to patronize the Charles Paddock Zoo. 000069 Financial Impacts Anticipated revenue increases resulting from the addition of"Tiger Garden" reril fees and form Large Group Admission fees have not yeen been calculated. Contracting for Event Clean-up at the Atascadero Lake Pavilion Currently, individuals or organizations that rent the Atascadero Lake Pavilion are solely responsible for cleaning the facility after their event. Pavilion staff set up for scheduled functions and monitor the clean up by the renters. Despite this, many times the renting party does not clean the building to adequate standards. Many times Pavilion staff have to ask the renters to stay longer to clean. Staff is proposing to contract with a janitorial service to clean up after events. The cost for this service will be paid for by the renter based on the size and type of their function. This arrangement would create a situation in which the building would be maintained in a consistent and satisfactory condition. This cleaning services would not apply to the Pavilion Kitchen. The proposed schedule of cleaning fees is as follows: Type of Function # of People Proposed Fee Any assembly or function with food or drink 150 or less $ 85.00 Any assembly or function with food or drink More than 150 $ 110.00 An assembly or function without food or drink 150 or less Y Y $40.00 Any assembly or function without food or drink More than 150 $ 55.00 The above mentioned fees are primarily intended for larger private receptions and fund-raisers would not apply to any of the following: • 1. Classification A users- City or School sponsored activities 2. Permanent and on-going renters 3. Any private function less than 50 people that does not include food or drink Financial Impacts The cost of the janitorial service would be charged to the renter. The City of Atascadero would receive the fee from the renter, and in turn contract with a private custodial company to provide the service. The fees have been set based on actual quotes from three local private custodial companies. Included in the fee to the renter is a small percentage to cover our administrative costs. There may be a minor cost savings to the City as there will not be a need for the Pavilion staff to be on site while the private custodial company performance work. Creating a reduced fee for Monday - Thursday Pavilion rentals Currently, very few private rentals occur from Monday through Thursday at the Atascadero Lake Pavilion. In an effort to attract additional renters on these days, we are proposing to reduce the fees on these days only. The weekend dates for the Pavilion are very popular and the established fees do not seem to have an adverse affect on the demand. We are hoping that the reduced fees will attract local businesses and organizations to utilize the building more often. i 0000'70 Financial Impacts Increased use of the building during this low demand period would only have a positive impact on the financial situation at the Pavilion, even at the reduced rate. The rental fees for the Atascadero Lake Pavilion are established so that we recover our direct costs at the non-profit rate. Attached is a draft of the proposed additions to the City of Atascadero Facility Use Fees, Policies and Procedures for your review. Attachements: Resolution # 110-95 Exhibit "A" ( revisions ) 0000'71 RESOLUTION NUMBER 110-95 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO, CALIFORNIA, AMENDING THE CITY'S FACILITIES POLICIES, PROCEDURES AND FEES The City Council of the City of Atascadero, California, hereby resolves as follows: WHEREAS, the Government Code provides that fees may be collected for City parks and recreation facilities and activities; and WHEREAS, it is appropriate to establish user fees and deposits, which cover the cost of providing services requested; and WHEREAS, it is necessary to establish written policies and procedures for the use/rental of City facilities; and WHEREAS, the revised Facilities Policies, Procedures and Fees shall be adopted as proposed in Exhibit "All; and WHEREAS, the amended City Facilities Policies, Procedures and Fees shall become effective immediately upon adoption. On motion by Councilperson and seconded by Councilperson the foregoing Resolution is hereby adopted in its entirety on the following roll call vote: AYES: NOES: ABSENT: ADOPTED: ATTEST: CITY OF ATASCADERO By: LEE PRICE, City Clerk GEORGE P. HIGHLAND, Mayor APPROVED AS TO FORM: ARTHER R. MONTANDON, City Attorney C:\C=C0UMM0L110.95 0000'72 CITY OF ATASCADERO DEPARTMENT OF COMMUNITY SERVICES FACILITIES AVAILABLE FOR RENTAL FACILITY DESCRIPTION ATASCADERO LAKE PARR: BARBECUE AREA #1 Barbecue pit with seating for approximately 150 people. Electricity available. BARBECUE AREA #2 Barbecue pit with seating for approximately 150 people. Electricity available. BARBECUE AREA 13 Barbecue pit with seating for approximately 50 people. No electricity available. GAZEBO/BANDSTAND: Covered patio area suitable for outdoor concerts, meetings, etc. Electricity and lights available. RANGER HOUSE/ A house setting with a conference room for MEETING ROOM 27 people maximum.. Kitchen and bathroom available. PAVILION: 10,000 square foot facility, suitable for receptions, dances, meetings, and special events. (See page 16 for room capacities.) Kitchen facility, and several various sized meeting rooms available, ALVORD FIELD.: Adult-sized baseball field with field lights, bleachers, and restrooms. CHARLES PADDOCK ZOO: TIGER GARDEN: A landscaped area (60'x90 ') at the entrance to the Zoo located near bronze tiger and reflecting pool . Tables and chairs available for rental; electricity available for $5.00. 1 000073 SECURITY RESERVATION FACILITY GROUP FEE - DEPOSIT DEPOSIT ATASCADERO LAKE PARR PAVILION: ROTARY ROOM: Maximum Capacity: A $ -0- $250.00 $ -0- 206 Dining/Conference B $15.00/HR $250.00 $60.00 440 Assembly/Dancing C $36.00/HR $250.00 $60.00 (2 hr. min. reservation) C $25.001HR (MONDAY THRU THURSDAY ONLY) GRONSTRAND ROOM: Maximum Capacity: A $ -0- $250.00 $ -0- 100 Dining/Conference B $15.00/HR $250.00 $40.00 210 Assembly/Dancing C $24 .00/HR $250.00 $40.00 (2 hr. min. reservation) C $20.001HR (MONDAY THRU THURSDAY ONLY) COMMUNITY ROOM: Maximum Capacity: A $ -0- $ 40.00 $ -0- 62 DiningfConference B $15.00/HR $ 40.00 $15.00 130 Assembly/Dancing C $18 .00/HR $ 40.00 $15.00 (1 hr. min. reservation) C $15.00/HR (MONDAY THRU THURSDAY ONLY) KITCHEN: (This room may only be A $ -0- reserved in conjunction B $15.00/HR with another Pavilion C $18 .00/HR Room reservation) C $15.001HR (MONDAY THRU THURSDAY ONLY) (1 hr. min. reservation) PAVILION CLEANING FEES: TYPE OF FUNCTION NUMBER OF PEOPLE PFDPOSED FEE Any assembly or function 150 or less $ 85.00 with. food or drink More than 150 $110.00 Any assembly or function 150 or less $ 40.00 without food or drink More than 150 $ 55.00 The above-mentioned fees are primarily intended for larger private receptions and fundraisers, and would not apply to any of the following: 1 . Classification "A" users: City or School-sponsored activities. 2. Permanent and on-going renters. 3 . Any private function of less than 50 people that does not include food or drink. 18 0000'74 CHARLES PADDOCK ZOO: ENTRANCE FEE: Ages 2 & Under $ -0- Ages 3-15 $ 1 .50 Ages 16-64 $ 2 .50 Ages 65 & over $ 1 . 75 STROLLER RENTAL FEE: $ 1.00 LARGE GROUP ADMISSION POLICY: GROUPS OF 100 - 199: $ .50 DISCOUNT, REGARDLESS OF AGE GROUPS OF 200 OR MORE: $1.00 DISCOUNT, REGARDLESS OF AGE DISCOUNTS FOR GROUPS UNDER 100 SHALL BE GRANTED ON AN INDIVIDUAL BASIS BY THE ZOO CURATOR. Advanced reservations required: call 461-5080. Payment shall be made in advance by the group leader. TIGER GARDEN RENTAL POLICY: ALL RENTAL FEES INCLUDE ZOO ADMISSION, AND ARE AS FOLLOWS: GROUP SIZE RESIDENT NON-RESIDENT CLEANING DEPOSIT* 1 TO 25 $ 45.00 $ 75.00 $ 25.00 26 TO 50 $ 75.00 $100.00 $ 25.00 51 TO 100 $150.00 $175.00 $100.00 ALL RENTAL RATES ARE PER HOUR WITH A MINIMUM OF TWO (2) HOURS. * The cleaning deposit is refundable with satisfactory cleanup. All decorations must be removed as part of the cleanup procedures. 19 000075 TIGER GARDEN RENTAL POLICY The Zoo "Tiger Garden, " a lush landscaped area at the entrance to the Charles Paddock Zoo, is an ideal location for a family picnic, wedding, or other special event. The central focus of this area (601x901) is a life-size bronze tiger by local artist, Susan Beatie. The tiger overlooks a reflecting pool as a waterfall cascades from a rock outcrop. Tables and chairs are available from the Zoo for a modest fee ($5.00 per table, $.50 per chair) , or the group may provide their own. One 15 amp. electrical outlet is available for the group's use for $5.00. The group must supply their own extension cord. The group may use sound in conjunction with their event, but the Zoo Staff reserves the right to regulate the volume in order to avoid disturbance of Zoo animals, or other visitors. ALL RENTAL FEES INCLUDE ZOO ADMISSION, AND ARE AS FOLLOWS: GROUP SIZE RESIDENT NON-RESIDENT CLEANING DEPOSIT* 1 TO 25 $ 45.00 $ 75.00 $ 25.00 26 TO 50 $ 75.00 $100.00 $ 25.00 51 TO 100 $150.00 $175. 00 $100.00 ALL RENTAL RATES ARE PER HOUR WITH A MINIMUM OF TWO (2) HOURS. * The cleaning deposit is refundable with satisfactory cleanup. All decorations must be removed as part of the cleanup procedures. when reserving the Tiger Garden, please account for actual time you will require the area, including set up and cleanup. An additional fee of $25.00 per hour will be required if any function and/or cleanup activities extend past Zoo closing time. Groups renting the Tiger Garden are responsible for damage to the facility and/or equipment, including excessive damage to landscaping. Smoking is not permitted in the Tiger Garden. The use of signs and banners must be in agreement with the City's Sign Ordinanace. 23 000076 TIGER GARDEN RENTAL POLICY (cont'd) Permission to serve wine and/or beer must be obtained in writing from Brady Cherry, Director of Community Services. Beverages may be consumed in paper or plastic cups (no glass or styrofoam) . Also, no cup lids, straws, or balloons are permitted on Zoo grounds. CANCELLATION POLICY Refunds of rental fees shall be made if cancellations are received no later than 14 days before the scheduled event. In the case of rain, or other bad weather, there will be a full refund of the rental fee with a cancellation notice received from the contact person no later than 9:00 a.m. of the day of the event. Cancellations without prior notice will be subject to a 50% penalty of the rental fee. The contact person and/or representative of the group will be responsible for notifying guests of the event of any cancellations. 24 0000'7'7 Agenda Item: C-3 Meeting Date: 12/12/95 * .NOTICE: THE STAFF REPORT FOR THIS ITEM WAS NOT AVAILABLE AT THE TIME OF AGENDA PREPARATION AND WILL BE DISTRIBUTED SEPARATELY. l t 000078 RitORT TO CITY COUNCIL CITY OF ATASCADERO Item No: C-4 Through: Andy Takata, City Manager Meeting Date : 12-12-95 File No: Ad Hoc Committee From:P,,�6-�Steven L. DeCamp, City Planner SU&MCT: Status of the implementation of the recommendations of the Ad Hoc Development Review Committee RRCO =NMTION: Receive and File BACKGROUND: In January of 1995, the Ad Hoc Development Review Committee transmitted their final recommendations to the City Council . Since that time, Community Development Department staff has implemented some of the Committee' s "low" or "no-cost" suggestions . Other recommendations have not been implemented because of associated costs, either direct or indirect . AYSIS: The following is a copy of the LAd Hoc Development Review Committee' s recommendations. The current implementation status of the recommendations is shown in italicized type . 1 . ORDIXANCZ ACTIONS. A. Encroachment Ordinance. The City lacks an adopted ordinance that provides clear procedures and standards for enabling improvements within the City' s rights-of- way. This recommendation was assigned to NCE for inclusion in their revision of the Engineering Standards. Work was suspended due to budgetary constraints. B. Zonina Ordinance Amendments . Initiate the following changes to the Zoning Ordinance: (1) Tentative Maps - Allow submittal of building permits for new parcels prior to the recording of a final map (permits, however, could not be issued 0000'79 City Council Staff Report Page 2 RX; Ad Hoc Committee Recommendations December 12, 1995 until the map records) . (2) Preliminary Title Reports - Eliminate ordinance requirement for updated title reports for precise plans leaving the liability for easement violations on applicant/designer. (3) Parking Standards - Re-write existing parking standards such that once a project is approved, additional review for subsequent tenant improvements and Business License Applications, is unnecessary and becomes the responsibility of the owner. rheso recommendations were assigned to the ongoing Zoning Ordinance Revision project. However, the priority for that project is low due to budgetary constraints. If the Council desires, this work could be broken out and accomplished separately. 2. COUNCIL POLICY. A. Engineering Standards . These were first adopted by. resolution of the City Council on March 10, 1992 . There is a need to refine these standards based on experience to date. Vale recommendation was assigned to NCE for consideration in the revision of the Engineering Standards. B. Public Improvement Requirements . The City currently lacks clear policy designating responsibility for who has to install what level of improvements, e.g. , an individual building a house versus an individual undertaking a Conditional Use Permit . This should not be construed to mean that the committee is in favor of any additional level of improvement to the public right-of-way in single family residential development, either now, or in the future. This recommendation was also assigned to NCE for consideration as an amendment to the Engineering Standards. C. Ad Hoc Committee' s Status . The general feeling of the committee is that a noticeable improvement in City/public relations regarding Community Development 000080 City Council Staff Report Page 3 U; Ad Hoc Committee Recommendations December 12, 1995 issues has taken place in recent months . The simple existence of the committee may have played some part in this change. We recommend that the committee, as structured, or in some altered form, remain in place indefinitely to monitor the relationship between the public or private development community and City staff. The committee could meet quarterly, or as needed, until such time as Council feels it is no longer serving a useful purpose. We also recommend that an additional member be added to the committee, specifically, a local Civil Engineer. This recommendation will require Council consideration and action. It is anticipated that this recommendation will also require some level of staff involvement, thus there will be a related staff cost. D. . Quarterly Reports. Reports on turnaround times on submittals to the Building Division will be provided to the committee for evaluation. Dopartaant reports are currently being transmitted to the aembers of the Committee. 3. SODG=T ACTIONS. _ A. Building Division. Consider restructuring to create a _ division head position which will provide day-to-day management for the division, one who is knowledgeable in all the building codes and can provide back-up in the absence of the Plan Check Engineer, Building Inspector or Building Technician. Such evaluation would include contracting out, if more economical, provided it allows for flexibility in responding to work load needs. This is a significant cost item and would require Council budget action. Due to the current budget constraints, this It" was not requested nor recommended in the 1995-96 FY budget. B. Public Works . Restore the Public Works Department to eventually have a Public Works Director and/or City Engineer more readily available for consultation and to provide technical oversight to consulting engineers . 000081 City Council Staff Report Page 4 RN; Ad Hoc Committee Recommendations December 12, 1995 This as a also a significant cost item requiring Council budget action. This item also was not requested nor rocammended in the 1995-96 FY budget due to budgetary constraints. C. Enterprise Fund. Consider establishing an enterprise account for the Building Division to enable use of out- side plan checkers and/or contract inspection services when development activity levels warrant . Tho Council did provide an allocation for out-side plan aback services in the 1995-96 FY budget. Establishment of an intorprise fund for the building division function has been discussed in the past but has not received favorable staff support or council action. 4 . INlORN&TIONAL HANDOUTS. A. Building Permits . Complete a simple informational handout to be available at the counter to clarify when a building permit is necessary. This recommendation was assigned to the building division for implementation. Work continues on the project as time alloys B. Development Guidelines . Refine draft and make available this detailed information package for developer' s including specifics for submission requirements, fees, Fire Department requirements, Tree Ordinance Standards, soil and erosion control measures, etc. This recommendation is being implemented by the building division staff. Work on the final draft document is nearing completion. 5. OPERATIONAL PROCEDURES. A. Precise Plan/Building Permit Processing. Initiate concurrent processing of Precise Plans with Building Permits . The applicant would sign an acknowledgement recognizing the risk in that an appeal of a Precise Plan could require changes in the building plans . This recommendation will be implemented for all permits for 000082 City Council Staff Report Page 5 As; Ad Hoc -Committee Recommendations December 12, 1995 noir single-family dwellings during January of 1996. Procedures for completing site plan review, structural plan cheer, and environmental review for multiple family, commercial, and industrial projects will be completed during the first quarter of 1996. B. Advance Deposits . Allow developers of larger projects to leave money on deposit to eliminate the need to continually come to City Hall to pay for plan check billings with Public Work' s contract engineers. This recommendation has not been assigned for implementation, however, Finance Department consideration and action would be required. C. Pre-Application Meetings . On request, allow developers/owners to meet with a Development Review Committee to bring all the reviewing divisions together with the applicant and their designer to discuss anticipated project conditions and issues . This recommendation has been implemented. D. Outside Plan Checks . Expand use of outside plan check services to reduce occasional backlogs and speed processing. Evaluate possibility of utilizing 5LO County and Paso- Robles' staff in a mutual aid type of arrangement. Continued implementation of this recommendation was included In the l'Y 1995-96 Community Development Department budget. The San Luis Obispo County Building Department has previously expressed a willingness to assist with plan check services if necessary. E. Over-The-Counter Permits . Examine possibility of adding additional types of permits to the list of those already processed over-the-counter. This recommendation has been implemented by the building division. Additional opportunities for increasing the number of types of over-the-counter permits is assessed on an on-going basis. F. One-Day Permits . Examine the feasibility of instituting express (24 hour) processing for some types 000083 City Council Staff Report Page 6 RX; hid Hoc Committee Recommendations December 12, 1995 of building projects. &valuation of this recommendation has been assigned to the building division for completion. Time and budget constraints have slowed implementation. G. Forms Evaluation. Evaluate all of the application forms currently in use to ensure that they are complete, self-explanatory, and clear as possible. This may involve development of new forms and directions for minor projects (over-the-counter, and one-day permits, etc . ) , and purging/thinning out of material now distributed. XMplementation of this recommendation is an on-going process for minor revisions. A complete overhaul of all department form& Mould require 90+ days of staff time. H. Process Flow Charts . Create complete and accurate flow charts of the various processes . These charts would be used to inform applicants of the steps in the process and allow staff to critically examine the process for weaknesses and/or areas for improvement . JMplementation of this recommendation would require a significant commitment of staff resources (approximately 6+ months) and has, therefore, not been assigned. 4 I . Physical Organization. Examine the spatial organization and working relationships of all departments, divisions, and individuals involved in development review to determine if alternative space/office arrangements could improve processing efficiency. This recommendation has not been implemented due to budgetary constraints (ie. , staff resources for analysis, and lack of funds for implementation) . J. Office Hours . Change the public counter closing time from 4 : 00 p.m. to 4 : 30 p.m. , which would still allow time to forward applications submitted during the day and to deposit cash receipts by 5 : 00 p.m. Staff could still defer taking in any major applications after 4 : 00 p.m. , which would require working past 5 :00 p.m. , thus incurring overtime costs . 000084 City Council Staff Report Page 7 Ai; Ad Hoc Committee Recommendations December 12, 1995 This recommendation has not been Implemented due to the current budgetary constraints which have resulted in less than a full staff complement. K. Computer Availability. Follow through on past plans to make the drone computer in room 311 available to enable applicants to look up the progress of their project . This recommendation has been Implemented L. Pre-Incorporation Permits . Provide the public with their own access to micro-film records of county-issued permits, thereby freeing up staff for new development applications . A facility that can be made available to the public for this purpose has not been located. However, additional staff has been trained in the procedures for record retrieval so that turn-around times can be shortened. M. Resubmittals Turn-around Time. Improve turn-around times on resubmittals to all departments . Resubmittals are not always necessary if verbal clarification can be accomplished between plan checker and applicant. Seek over-the-counter re-checks on minor corrections, when feasible. This recommendation has been implemented. Additional staff training is provided on an on-going basis to allow for additional re-checks at the counter. N. Evaluation Questionnaire. Further refinement of recently adopted staff performance and evaluation questionnaire to recognize exceptional service or identify poor performance. This recommendation has been implemented on a City-wide basis. 0. Streamlining Analysis . Recommend that Community Development Director review all existing ordinances and policies for redundant, time restrictive, and development inhibitive language. This recommendation is being implemented on an on-going basis. The estimated time required for a complete overhaul 000085 City Council Staff Report Page 8 VZ; % Ad Hoc Committee Recommendations December 12, 1995 is approximately 1+ years. P . "Can Do" Attitude. Recommend that Community Development Director convey to all staff members that interpretation of all rules, ordinances, and policies be directed to the benefit of the public . Staff shall establish a positive "can do" or "user friendly" attitude in their interpretations as a priority function, with literal enforcement of rules as a secondary pursuit . This recommendation has been implemented with emphasis on fair and consistent interpretation and enforcement of current laws, regulations, and ordinances. Q. Engineering Plan Check. Direct Contract Engineer to submit specific recommendations regarding their plan check and field inspection procedures and policies that are time and cost efficient to the public and to the builders utilizing those services . Engineer shall provide a schedule of estimated fees for various types of standard plan check services . This recommendation has been implemented. R. Building Staff. Recommend that Community Development Director explore avenues or methods to utilize time of Building Inspector (s) more efficiently. Some ideas might include providing beepers for them while in the field, inspecting items not specifically called for in the inspection request if time allows and the item is ready, and cross-training to assist the Plan Check Engineer in providing over-the-counter turn around of both submittals and resubmittals that are minor in nature. This recommendation, regarding training and inspections is being implemented on an on-going basis. The provision of beepers and/or cellularhones is subject to the provision P 7 of funding and has not been included in the 1995-96 FY budget. S . Plan Check Consistency. Recommend that Community Development Director establish policy that all construction documents will be plan checked in a fair and consistent manner regardless of the source of their 000086 City Council Staff Report Page 9 Ri; Ad Hoc Committee Recommendations _ Dec*nbor 12, 1995 preparation (Architect/Engineer/Contractor/anyone) in the specific areas of content, completeness, and required levels of noting, detailing, and referencing. Encourage and demand clear and concise plan check comments and when in doubt to telephone the Architect/Engineer/etc. , for clarification as a time saving technique . This recommendation has been implemented. 00008'7 REPORT TO CITY COUNCIL (Meeting Date: 12/12/94 CITY OF ATASCADERO Agenda Item: C-5 Through: Andrew J Takata, City Manager Via: Steve Sylvester, City Engineer From: John Neil, Assistant City Engineer-. .� SUBJECT: Formation of Linda Vista Avenue Assessment District RECOMMENDATION: Terminate City assistance with the formation of the proposed Linda Vista Avenue Assessment District. DISCUSSION: At the September 9, 1995 City Council meeting, Council directed staff to determine whether sufficient interest existed to form an assessment district to fund the improvements necessary to have Linda Vista Avenue accepted into the City maintained system of roads. In order to make the determination, staff sent a package containing a ballot for an informal poll or "straw" vote to the property owners who gain access via Linda Vista Avenue. The package also included a letter explaining the district formation process and potential costs. Of the six recipients of the polling package, three respondents were in favor of district formation, two were against district formation and one did not respond and could not be reached. In the past, in order for the City to initiate the assessment district formation process, at least 60% of those property owners which would be included in the district were required to be in favor of its formation. Based on the above results, staff is recommending that no further action be taken at this time with regard to the formation of the Linda Vista Avenue Assessment District. FISCAL IMPACT: Council authorized $2,400 from the General Fund for preliminarysite analysis,s, cost estimates and to hold community meetings. Approximately $800 of the total budget has been used in preparing the polling package, responding to inquiries from property 000088 owners, preparing the preliminary assessment district boundary map and estimating costs. No further costs are anticipated. ATTACHMENTS: Attachment A - Copy of Informal Ballot Mailing including: Letter of Transmittal Informal Ballot Plat of Preliminary District Boundaries N:\JBN\95147.SRP 000089 i Of((s >i9s 19a CITY OF A T A, S C A, DER O DEPARTMENT of PUBLIC WORKS October 31, 1995 Lee McDaniel APN 031-112-007 8385 Linda Vista Atascadero, CA 93422 Subject: Proposed Assessment District Dear Mr. McDaniel: The City Engineer has been asked by parties living whether sufficient.. interest exists to form an assessment di on Linda Vista Avenue to determine a Vista Avenue ac strict in order to construct the improvements necessary to have Lind system of roads. accepted into the City maintained County Assessor records show that you are the owner of two properties along Linda Vista Avenue in the City of Atascadero - APN 031-191-005 and APN 031-121-110. In order to determine the level of interest in formation of an assess "straw vote", ballots for which are enclosed, ment district, we are. taking a Please take the time to indicate whether or not you may assist in the formation of an assessment district to fund the by completing one of the enclosed b y be interested in having the City aforementioned improvements binding in any way, but the results will show the Cieach ty you own. This vote is not expend City funds for the preparation of a formal and binding ty whether sufficient interest exists to The bonds issued b Petition. the district t y the assessment district would be paid-off by the property typically over a period of 15 to 20 improvement of Linda Vista Avenue, the total amount p rty owners in years. Based on the current level of as $10,000 to $15,000 of the assessment could be as high per parcel. Bear in mind, however, that this amount would be amortized over a 15 to 20 year period resulting in an annual $800 to $1,400 assuming a 5% annual interest rate. assessment of between i t r Administration/En ineerin 6500 PALMA AVENUE • ATASCADERO,CA 93422 0 g g (805)461-5020 OU"O9U WastewaterTreatment:(805)461-5077 Proposed Assessment District October 31, 1995 Page 2 Please mark the "straw vote" ballot and return it in the enclosed stamped and addressed envelope prior to November 15th. All persons returning a ballot will be informed of the resu Its. Resp ctfully, g John B. Neil Assistant City Engineer 9514701.ata 000091. CITY OF ATASCADERO 1918 1979 j ) DEPARTMENT of PUBLIC WORKS INFORMAL BALLOT FOR THE FORMATION OF THE LINDA VISTA AVENUE ASSESSMENT DISTRICT APN 031-112-007 Lee McDaniel 8385 Linda Vista Atascadero, CA 93422 ( ) Yes, I gain access to my property via Linda Vista avenue and am interested in pursuing the formation of an assessment district to improve Linda Vista Avenue from Navarette Avenue to the property at 8385 Linda Vista Avenue. I understand that the total amount of the assessment to my property may be as high as $10,000 to $15,000 amortized over a 15 to 20 year period. ( ) No, I am not interested in pursuing the formation of an assessment district to improve Linda Vista Avenue even though I gain access to my property via this portion of the road. ( ) I do not access my property via this portion of Linda Vista Avenue and will derive no benefit from its improvement or its acceptance into the City maintained system of roads. Please provide us with your current daytime telephone number: 1 - ( ) - 95147bit.ata 6500 PALMA AVENUE • ATASCADERO,CA 93422 Administration/Engineering:(805)461-5020 WastewaterTreatment:(805)461-5077 FAX:(805)461-7615 000092 IMP& M0@4Q Q�3�3Q��dQa4 D0�34L�0C�4 1P12910wo Y&nw C30Mf lDL:1G�30Q�3 G� 9G�2 GOA �G�P F v SANTA IL .A F ATASCADERO HIGH L SCHOOL yL L A N VENUE G � p � G � SAN CL E OP 000093 REPORT TO CITY COUNCIL CITY OF ATASCADERO Agenda Item: C-6 From: Andrew J. Takata, City Manager Meeting Date: 12/12/95 SUBJECT: Invitation for participation and support of Central Coast Regional Marketing Team RECOMMENDATION: Provide staff direction. BACKGROUND: As the following letter and attachments explain, the City Council is being requested by the Central Coast Regional Marketing Team to participate In a three-year regional partnership program focused on business retention, expansion and targeted attraction. The Team is comprised of the following members: • Association Monterey Bay Area Government • California Trade & Commerce Agency • County of Santa Cruz Economic Development Office • Economic Development Corp. of Monterey County • Economic Development Corp. of San Benito County • Economic Vitality Corp. of S.L.O. County • PG&E • Pacific Bell • Santa Maria Valley Economic Development Association The "Central Coast Region" is composed of the Counties of Monterey, San Benito, San Luis Obispo, Santa Cruz and Santa Barbara (Santa Maria). The objective of the marketing program is to showcase the Central Coast Region's competitive position within the region and in the global marketplace. An annual thorough assessment of the effectiveness of the program is recommended as part of the proposal. FISCAL IMPACT: A financial commitment of $500 is required to be a Supporting Partner. AJT:cw 000094 _ { 7 t nT CENTRAL COAST REGIONAL --_ ..... MARKETING TEAM November 21, 1995 Team Members: Association Monterey Mr:Andy Takata, City Manager Bay Area Government City Atascadero California Trade and 6500 Palma Avenue Commerce Agency Atascadero,CA 93422-4299 County of Santa Cruz Dear Mr. Takata: Economic Development ---— Office We are pleased to announce the formation of the Central Coast Regional Marketing Team to retain and attract business and to promote the Central Coast within and Economic Development beyond the region. We want to inform you of the program and invite your Corporation of Monterey participation and support. County Economic Development The regional program supplements and enhances existing sub-regional,county and •Corporation of San Benito city retention and marketing activities. We believe that presentation of the combined County unique strengths of each city and county provides each of us with a powerful, competitive position for negotiating with companies considering expansion,relocation Economic Vitality or location to the Central Coast region. Corporation of San Luis Obispo County Enclosed is a copy of the Regional Program,Work Plan,three year budget,and a list Pacific Gas and Electric of current Participating Partners..Page four of the Program summarizes the return on investment for cities actively involved as Supporting Partners and page six Pacific Bell summarizes the financial commitment of$500 required to be a Supporting Partner. If you have any questions, lease call our local Participating Partner or Arthur Taylor Santa Maria Valley p y p g y Economic Development at the California Trade and Commerce Agency(408)277-9800. Association This is an exciting opportunity for the region to work together to promote the Central Coast in and beyond the region. We very much would like you to join us. Sincer ly, T VU Centra Coast Marketing Team c.c. Councilman Ray Johnson 000095 N CENTRAL COAST REGIONAL MARKETING TEAM PROMOTING THE CENTRAL COAST Team Members: PURPOSE Association Monterey The Central Coast Region needs a structured strategic action plan to promote the Bay Area Government region and enhance its competitive position and image within the region and in the national and international markets. The Central Coast Region is composed of California Trade and five counties(Monterey, San Benito, San Luis Obispo, Santa Cruz and Santa Commerce Agency Barbara(City of Santa Maria). The foundation for an effective regional promotion and marketing plan is an aggressive business retention and expansion County of Santa Cruz emphasis within the region coupled with a targeted business attraction effort to Economic Development Officespecific industries outside the region. The Central Coast Region will focus on the following promotional advantages: Economic Development Corporation of Monterey Available skilled and semi-skilled workforce County • Coastal access • Strategic location for access to national and worldwide markets Development ectic on of San Benito • Wide range of attractive housing opportunities County Diverse land/lease options • Excellent quality of life Economic Vitality Exceptional research infrastructure(biotechnology, marine sciences-etc.) Corporation of San Luis Obispo County Outstanding workforce training programs • World-class recreational and cultural amenities Pacific Gas and Electric Responsive economic development team with special handling capabilities Pacific Bell BACKGROUND Santa Maria Valley At the present time there is no formal,regional program to promote the Central Economic Development Coast Region, although Pacific Gas and Electric and California Trade and Association Commerce Agency and Central Coast counties have a long standing cooperative relationship to market the region. Among the individual counties and cities within the region,there are differences in the level of business retention and attraction programs for promoting the individual jurisdictions. Additionally, there is no formal effort among the counties to coordinate or leverage resources on business attraction efforts. A regional approach, combining the unique strengths of five counties into a Central Coast entity, would benefit both individual jurisdictions and the region as a whole. A regional approach would provide a powerful, competitive position for negotiating with companies considering expansion, relocation or location to the Central Coast region. 000096 Promoting the Central Coast Regional Work Plan Page Two PROPOSAL A comprehensive, regional marketing program should be developed and implemented under the leadership of a regional partnership of public agencies and private corporate sponsors and managed by the Central Coast Marketing Team, in cooperation with California Trade and Commerce Agency and Pacific Gas and Electric Company. The concept of such a proposal is presented below. It is recommended that the plan be developed on a three-year basis, with a thorough assessment of effectiveness of the program carried out on an annual basis. ORGANIZATIONAL STRUCTURE THREE YEAR PROGRAM TO PROMOTE THE CENTRAL COAST REGION OBJECTIVE: Showcase the Central Coast Region's competitive position within the region and in the global marketplace. PROCESS: Three-year regional partnership program focused on business retention, expansion and targeted attraction. First Year • Foster unity and build a Central Coast Marketing Team. • Identify and secure program funding. • Develop "Team" communication network. • Identify and implement at least one marketing tactic. • Identify specific targeted firms and decision makers. • Focus on targeted firms (approximately 15) for one-on-one presentations • Emphasize from reactive(911)to proactive (411) business calling program. • Determine necessary support needs and target resources accordingly. Second Year • Assess effectiveness of the program's first year to determine focus for the second year. Third Year • Strengthen program based on program assessments in the second year. 000097 Promoting the Central Coast Regional Work Plan Page Three PARTNERSHIPSTRUCTURE: Managing Partners, Participating Partners and Supporting Partners Managing Partners California Trade and Commerce Agency(TCA) Pacific Gas and Electric Company (PG&E) Pacific Bell Responsibilities: • Financial commitment • Manage overall program • Provide information to Participating Partners for decision making process • Develop and approve program • Recommend programs and projects • Assess effectiveness of program Participating Partners,• • Collaborative Public-Private Economic Vitality Organizations Within Region (San Luis Obispo,AMBAG) • County Economic Development Offices and Economic Development Corporations (Counties of San Benito,Monterey, Santa Cruz) • City of Santa Maria Responsibilities: • Financialcommitment • Develop and approve program • Recommend programs and projects • Assess effectiveness of program Return on Investment: • Business leads generated by program • Leverage of marketing funds through regional approach • Recognition on all marketing materials produced by partnership • One-page promotional piece on public sector jurisdiction to be included in all regional marketing packets(Piece must be produced by jurisdiction in a format which coordinates with regional materials) • Leverage of marketing funds allocated to "Team California" events. (i.e. tradeshows) 0 000098 Promoting the Central Coast Regional Work Plan Page Four Supporting Partners: • Other Private Sector Entities (businesses) • Other Public Sector Entities (cities) • Other non-profit/private Entities Responsibilities: • Financial commitment • Recommend programs and projects • Assess effectiveness of program Return on Investment: • Participate in Regional Marketing Events • Leverage of marketing funds through regional approach • Recognition on all marketing materials produced by partnership BUSINESS LEADS GENERATED TCA will review all leads received and distributed to all participating partners at the same time. However, TCA will effectively follow-up on all leads with the Central Coast Marketing materials. ASSESSMENT OF PROGRAM The Partnership will formally assess the effectiveness of the various elements of the business retention and the business attraction efforts throughout the year. A formal,written assessment of each element of the program will be conducted by the Marketing Team and Participating and Supporting Partners in the fourth quarter of the fiscal year. Obviously,key factors in the assessment will be the number of leads generated by the regional program and the number of retention successes which can be tied directly to the regional efforts. 000099 Promoting the Central Coast Regional Work Plan Page Five TEAM STRATEGIES AND TACTICS Retain and grow existing business within the region. • Prepare marketing materials to create awareness of common strengths and opportunities of the Central Coast Region. • Arrange interviews with regional media newspapers and journals to promote the Central Coast Region's business retention, expansion and attraction efforts. Target market the region to business that compliment the fundamental values of this region,"A quality of life that balances environmental awareness with economic vitality." • Advertise the Central Coast Region's message to targeted industries via site location and/or vertical industry magazines. • Obtain free publicity about the Central Coast Region through site location and vertical industry magazines. • Communicate directlywith tar wa targeted d industry via a direct mail campaign. • Identify approximately 15 targeted companies and visit to present one-on-one Central Coast presentation. Develop strong communication linkages between the Region's participants and the business communities served. • Develop an Internet home page for the Central Coast Regional Marketing Group. • Communicate the Central Coast Regional Marketing Group's efforts to the Region's business community. • Establish an email address for the Central Coast Regional Marketing Group. Establish trust and cooperation between the Region's participants. • Establish a one-stop shop for responding to inquiries generated from any Central Coast Region's campaigns. • Equitable and fair lead distribution. • Conduct monthly meetings for team members. 000100 Promoting the Central Coast Regional Work Plan Page Six RECOMMENDED BUDGET COVERING WORK PLANA TIVITIE Below is a preliminary budget covering three years of the work plan based on preliminary strategies and tactics. Also included is a draft budget for discussion purposes. As discussed on page three, managing and participating partners will determine the effectiveness of the activities each year and mutually agree on the scope of the work plan for years two and three. DESCRIPTION 7/1/95-6/30/96 7/1/96-6/30/97 7/1/97-6/30/98 • Marketing material $20,000 $6,000 $6,000 quantity of 4000 (updates) (updates) • Postage 2,000 3,000 4,000 • Advertising 5,000 12,000 17,000 • Business Visits 5,000 10,000 15,000 • Direct Mail 1,500 5,000 5,000 • Public relations 3,000 5,000 5,000 campaign • Trade shows 4,500 8,000 8,000 • Internet 5,000 2,250 2,000 • Research 3,000 2,250 2,000 • Coordinator 0 15,000 17,000 TOTAL $49,000 $69,500 $81,000 ANTICIPATED INCOME 7/1/95-6/30/96 7/1/96-6/30/97 7/1/97-6/30/98 Managing Partners • Trade and Commerce $10,000 $10,000 $10,000 • Pacific Gas and Electric 10,000 10,000 10,000 • Pacific Bell *10,000 *10,000 *10,000 Participating Partners • EDC of Monterey County 3,000 5,500 7,000 • EDC of San Benito County 3,000 5,500 7,000 • County of Santa Cruz 3,000 5,500 7,000 County Admin. Office • San Luis Obispo County 3,000 5,500 7,000 Economic Vitality Corp. • Santa Maria Valley 1,500 *2,500 *6,000 Economic Development Association • Association Monterey Bay *2,000 *4,500 *6,000 Area Government(AMBAG) • Supporting Partners($500 each) *3,500 *8,500 *11,000 TOTAL $49,000 $69,500 $81,000 *Amounts not confirmed with Partners 000101 RNPORT TO CITY COUNCIL CITY- OS ATASCADERO Item No: C-7 Through: Andy Takata, City Manager Meeting Date: 12-12-95 File No: Redevelopment From: P Steven L. DeCamp, City Planner SUBJZCT: Consideration of proposal to conduct a preliminary assessment of redevelopment potential MOMM-NDATION Authorize City Manager to enter into agreement with Crawford Multari & Starr for planning services A,?"YSIS The City' s 1995-96 FY budget allocates funds for a preliminary assessment of the feasibility of redevelopment in the City of Atascadero. The firm of Crawford Multari & Starr has presented an updated proposal to undertake such a study at a cost that is within the budgeted amount . Attached to this report is a copy of that proposal (Exhibit A) . This proposal provides an opportunity for an incremental approach to the analysis so that work can be terminated if it appears, at any stage, that redevelopment will not be feasible. Also attached to- this report is the December 13, 1994 report from Henry Engen further discussing the feasibility study and the approach suggested by Crawford Multari & Starr (see Exhibit B) . ATTACHMENTS: Exhibit A - Crawford Multari & Starr Proposal Exhibit B - Henry Engen Report (12-13-94) 000102 A Crawford Multari & Starr n , WFIVFD December 4, 1995 Andy Takata,City Manager f City of Atascadero AT�`,SCr' F�,L ii i a' '� !SGt 6500 Palma Avenue Atascadero, CA 93422 Dear Andy, Thanks for asking CMS to submit a proposal for a preliminary assessment of redevelopment potential in Atascadero. As we have discussed previously,we have suggested an incremental approach to the evaluation, whereby you methodically consider the pros and cons, with relatively minor expenditures at each step. Our approach is outlined in the enclosed work program. It calls for 1)setting preliminary boundaries; 2) doing a preliminary blight analysis; 3) adjusting the boundaries to reflect the blight findings: 4)conducting a preliminary financial assessment to determine if there will be sufticent fiscal benefits to warrant further expense; and 5) meetings with the County and school district to get their initial reaction to the proposal. With this approach, work can be stopped if the data indicates that redevelopment's costs are not worth the expected benefits. It, thereby, minimize expenses to the City. Also, if you do proceed with redevelopment,the data collected in these exploratory steps will all be useful later, as you do the various reports needed for project area adoption. If you need more information, or would like to discuss these ideas further, please give me a call. Thank you again. Sincerely, Michael Multari Principal 000103 City of Atascadero Assessment of Potential for Redevelopment PROPOSED WORK PROGRAM AND BUDGET Task 1. Prelimina1y project boundaries. We would meet with City staff and outline boundaries for a redevelopment project area that would cover all portions of the City that may benefit from redevelopment, including explicitly those areas where redevelopment may be the necessary stimulus for commercial/industrial revitalization. Based on our conversations, the emphasis will be on the downtown and on the Traffic Way industrial areas. Costs: Principal 2 hours $100/hr $200 Associate 2 hours $75/hr $150 Total $350 Task 2. Preliminary blight determination. CMS would then survey the area on a parcel by parcel basis and identify those which likely meet the definition of blight pursuant to most current law. We would map those parcels and include a table that would show which blight criteria apply on a • site-by-site basis. We would also photograph those sites which may meet the criteria. Costs: Principal 8 hours $100/hr $800 Drafting 20 hours $45/hr $900 Associate 24 hours $75/hr $1800 Total $3500 Task 3. Boundary adjustments. CMS would meet with City staff to review the preliminary blight survey and highlight those areas where it appears redevelopment may be used. In some cases, the application of the criteria may involve a"judgement call' about severity. We will identify those cases and discuss the implications with staff. Based on this discussion, the City can determine whether or not it appears that the potential redevelopment area has sufficient potential to warrant further analysis. If not, the work will cease at this point. If,however, the City feels that there may be potential benefits for the community, then we would proceed to the next task. Costs: Principal 2 hours $100/hr $200 Associate 2 hours $75/hr $150 Total $350 000104 Task 4. Property valuation and preliminary financial assessment At this point,CMS would compute, based on information from the assessor,current valuation of the property within the preliminary boundaries. We would estimate possible financial benefits/financing capacity with redevelopment in the project area. If the potential benefits/capacity appear to be sufficient to make redevelopment a cost-effective tool,then the City could proceed to the next task. Costs: Principal 10 hours $100/hr $1000 Associate 40 hours $75/hr $3000 Aide 24 hours $25/hr $600 Total $4600 Task 5. Meetings with County/schools. If,after Task 4 above,it appears that there is a project area that meets the State criteria for blight,which is also likely to generate sufficient financial benefits in the long run to warrant the initial investment in forming the project area,then the next step is to meet directly with the County and the school district. The purpose of the meetings is to review the preliminary boundaries and blight findings and discuss whether from the County's or district's perspectives,the approach the City is contemplating appears reasonable. If they argue that redevelopment does not appear justified in the preliminary area,the City may expect a challenge. If on the other hand, they concur that the City's boundaries and justification are reasonable, then the possibility of conflict later in the process is likely to be less. Costs: Time and materials(we suggest budgeting about$1000). . 000105 City of Atascadero Assessment of Potential for Redevelopment Summary Tasks Costs 1. Prelim boundary $350 2. Prelim blight survey $3500 3. Boundary adjustments $350 Stop process if boundaries are insufficient 4. Prelim financial capacity $4600 Stop process if financial potential too limited 5. Meetings with County, schools $S 1 gggge0sted budget Total $9,800 • 000106 EXI-E��3i7 F3 REPORT TO CITY COUNCIL CITY OF ATASCADERO Agenda Item: Through: Andrew J. Takata, City Manager Meeting Date: 12/13/94 From: Henry Engen, Community Development Director SUBJECT: Redevelopment Feasibility - Consideration of proposed "Assessment of Potential for Redevelopment" study by Crawford, Multari & Starr and Ray Meador. RECOMMENDATION• Accept the proposal and refer it for consideration for funding to the City Council's mid-year budget review meeting. BACKGROUND: Serious -discussion on the possibility of undertaking redevelopment dates back to the City Council's 1984 Downtown Revitalization Task Force. Their recommendations led to the creation of the Business Improvement Association (BIA) and establishment of the City Council as the Redevelopment Agency. However, funding was never directed to preparing the requisite plan and program to implement redevelop- ment. The City's Land Use Element of the General Plan, which was adopted in 1992, states as follows with respect to this subject: "Redevelopment combines both police and corporate powers and can be one of the most powerful tools for implementing general plans. Implementation of any Redevelopment Plan - which must be consistent with the City's General Plan may be accom- plished to revitalize blighted areas. Depending on the adopted plan, the redevelopment agency, which may be the City Council, may acquire land, manage property, relocate tenants, clear land, repair sites, build facilities, sell land, and rehabilitate buildings or structures. Generally, redevelop- ment agencies rely on tax increment financing as the primary source of income. This increment is the growth in the prop- erty tax revenue within a defined redevelopment project area which occurs during . the redevelopment period. It allows retaining taxes that normally would have gone to the city, county or special districts, for purposes identified in the redevelopment plan. The potential for redevelopment as a tool in implementing the Atascadero General Plan should be care- fully evaluated. Candidate areas would be portions of the 000108 central business district and portions of the historic Traffic Way industrial area. " • Subsequently, the Economic Round Table studied the matter and recommended to the City Council that redevelopment be pursued as a tool for invigorating the economic base of the community. On April 14, 1994, the City Council had a presentation by Ray Meador and Crawford, Multari and Starr on the redevelopment process including the latest changes in state statutes. Thereafter, the City Manager invited both consultants on a field tour of the community to evaluate the possible appropriateness of redevelopment in the City, which led to the attached proposal. ANALYSIS: As noted in the enclosed material, start-up costs to create an active redevelopment plan can be upwards of $100,000 and the proposal offers a prudent incremental approach to determining whether redevelopment is feasible for Atascadero. It includes developing preliminary boundaries and testing them through a preliminary blight survey utilizing current blight criteria. Should the physical evaluation prove feasible, a property evaluation and preliminary analysis of the potential of financial benefits and the fiscal capacity of said project areas would be made. Should that process look positive, then initial meetings with County and school representatives to evaluate the political feasibility of proceeding, would be proposed. The total cost for this cautious approach for getting into redevelopment would range from $4,000 - $11,000. FISCAL IMPACT: This sum is not budgeted in the current budget. Clearly, - the objective would be to invest in the long range fiscal stability of the City. However, given the delicate balance of the budget at the present moment, staff would recommend that consideration for appropriating up to $11, 000 towards this end be continued to the mid-year budget evaluation of the City Council anticipated in early February 1995. HE:ph Encl: Crawford, Multari and Starr/Ray Meador Proposal - November 17, 1994 cc: Mike Multari, CMS Ray Meador Don Price, BIA Economic Round Table 000109 Crawford Multad & Starr ROECIDIVE_D November 17, 1994 1 Andy Takata,City Manager �..�._..... .- City of Atascadero .. 6500 Palma Avenue Atascadero, CA 93422 Dear Andy, It was a pleasure to meet with you and Henry recently and to tour those parts of Atascadero where the use of redevelopment may be appropriate. Ray Meador and I discussed the potential for redevelopment afterwards and offer the following comments. In virtually every place where redevelopment has been used,the local community has enjoyed net fiscal benefits. Often those benefits are quite significant--hence the popularity of redevelopment among California cities. However, at least a portion of those fiscal benefits are derived from property tax directed to the city,rather than to the county. Thus, counties--which are facing their own fiscal troubles -- are increasingly careful in their scrutiny of new redevelopment project areas. Counties are becoming much more aggressive in challenging cities about the boundaries of redevelopment project areas,especially with regard to the presence of"blight". The prevalence of "blight" is a necessary criterion for forming a redevelopment area. • State law significantly changed the definition of blight just this year. Some items that were considered indicators of blight in the past,notably infrastructure deficiencies,are no longer allowed. Therefore,additional care must be exercised in drawing redevelopment area boundaries. If the area that is found to be eligible for redevelopment is small,or is unlikely to be developed even with support from the redevelopment agency,then the tax increment benefit may not be enough to offset the up front costs of setting up the project area. Those costs typically run about $100,000 (more or less depending on complexity and other variables). Thus, we suggest that if the City wants to further explore redevelopment, that an incremental approach be used, whereby you methodically consider the pros and cons,with only minor expenditures at each sten. With that in mind,we propose the exploratory approach outlined in the enclosed work program. That approach calls for 1)setting preliminary boundaries; 2) doing a preliminary blight analysis; 3)adjusting the boundaries to reflect the blight findings:4)conducting a preliminary financial assessment to determine if there will be sufficent fiscal benefits to warrant further expense; and 5)meetings with the County and school district to get their initial reaction to the proposal. This approach includes points at which the work can be stopped if the data assembled to that point indicates that redevelopment's costs are not worth the expected benefits. This approach should, thereby, minimize expenses to the City as you investigate redevelopment further. Also, if you do proceed with redevelopment,the data collected in these exploratory steps will all be useful later, as you do the various reports needed for project area adoption. Please let us know if the City would like to proceed along these lines. If you need more information,or would like to discuss these ideas further, please give me or Ray a call. 000110 ;� Hicuera of Suite C� San i_uis Obisoo. :r 9?40? ,3051 ';a. -^q,J8 max g8051 5a�-926n • Cit r City o f Atascade o Assessment of Potential for Redevelopment PROPOSED WORK PROGRAM AND BUDGET Task 1. Preliminary project boundaries. We would meet with City staff and outline boundaries for a redevelopment project area that would cover all portions of the City that may benefit from redevelopment,including explicitly those areas where redevelopment may be the necessary stimulus for commercial/industrial revitalization. Costs: CMS $300 Ray Meador $300+travel costs Task 2. Preliminary blight determination. CMS would then survey the area on a parcel by parcel basis and identify those which likely meet the definition of blight pursuant to most current law. We would map those parcels and include a table that would show which blight criteria apply on a site-by-site basis. We would also photograph those sites which may meet the criteria • Costs: CMS $2500 Task 3. Boundary adjustments. CMS and Ray Meador would meet with City staff to review the preliminary blight survey and highlight those areas where it appears redevelopment may be used. In some cases, the application of the criteria may involve a"judgement call" about severity. We will identify those cases and discuss the implications with staff. Based on this discussion, the City can determine whether or not it appears that the potential redevelopment area has sufficient potential to warrant further analysis. If not, the work will cease at this point. If, however, the City feels that there may be potential benefits for the community, then we would proceed to the next task. Costs: CMS $300 Ray Meador $300+travel costs 000112 _Task 4. Property valuation and preliminary financial assessment. At this point, CMS would compute, based on information from the assessor, current valuation of the property within the preliminary boundaries. Ray Meador would then run projections of possible financial benefits/ financing capacity with redevelopment in the project area. If the potential benefitstcapacity appear to be sufficient to make redevelopment a cost-effective tool,then the City could proceed to the next task. Costs: CMS: $2500 Ray Meador $2000 Task 5. Meetings with County/schools. If, after Task 4 above,it appears that there is a project area that meets the State criteria for blight,which is also likely to generate sufficient financial benefits in the long run to warrant the initial investment in forming the project area,then the next step is to meet directly with the County and the school district. The purpose of the meetings is to review the preliminary boundaries and blight findings and discuss whether from the County's or district's perspectives,the approach the City is contemplating appears reasonable. If they argue that redevelopment does not appear justified in the preliminary area,the City may expect a challenge. If on the other hand, they concur that the City's boundaries and justification are reasonable, then the possibility of conflict later in the process is likely to be less. Costs Time and materials(we suggest budgeting about$2000). 000113 City of Atascadero Assessment of Potential. for Redevelopment Summary Tasks Costs 1. Prelim boundary CMS $300 Meador $300+travel 2. Prelim blight survey CMS $2500 3. Boundary adjustments CMS $300 Meador $300+travel Stop process if boundaries are insufficient 4. Prelim financial capacity CMS $2500 Meador $2000 Stop process if financial potential too limited 5. Meetings with County, schools Tune and Suggested budget materials $2000 Total Approximately $11,000 ° g'01.14