HomeMy WebLinkAboutAgenda Packet 11/14/1995 PUBLIC REVIEW COPY •
AGENDA from counter
ATASCADERO CITY COUNCIL
REGULAR MEETING
CITY ADMINISTRATION BUILDING
6500 PALMA AVENUE, 4TH FLOOR ROTUNDA ROOM
Tuesday, November 14, 1995
7:00 p.m. -
This agenda is prepared and posted pursuant to the requirements of Government Code
Section 54954.2. By listing a topic on this agenda, the City Council has expressed its
intent to discuss and act on each item. In addition to any action identified in the brief
general description of each item, the action that may be taken shall include: A referral to
staff with specific requests for information;continuance;specific direction to staff
concerning the policy or mission of the item;discontinuance of consideration authorization
to enter into negotiations and execute agreements pertaining to the item;ad pdon or
approval;and,disapproval.
Copies of the staff reports or other documentation relating to each item of b siness referred
to on the agenda are on rile in the office of the City Clerk(Room 208)and in the
Information.Office(Room 103), available for public inspection during City Ha/business
hours. The City Clerk will answer any questions regarding the agenda.
In compliance with the Americans with Disabilities Act,if you need special assistance to
participate in a City meeting or other services offered by this City,please co tact the City
Manager's Office, (805)461-5010 or the City Clerk's Office, (805)461-50 4. Notification
at least 48 hours prior to the meeting or time when services are needed will ssist the City
staff in assuring that reasonable arrangements can be made to provide accessibility to the
meeting or service.
CLOSED SESSION - 6:30 P.M. (4th Floor Club Rm.):
CONFERENCE WITH LABOR NEGOTIATOR
Agency negotiator: Andrew Takata
Employee organizations: Management, Mid-Management Pr fessional,
Atascadero Fire Captains, Atascadero Firefighters, Atascadero Sergeants
Service Organization, Atascadero Police Officers Associatio , Atascadero
Public Safety Technicians Organization, Service Employees l riti. Union Local
817, Confidential Employees
REGULAR SESSION - 7:00 P.M.:
(RULES OF PUBLIC PARTICIPATION. PLEASE SEE BACK PAGE)
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CITY COUNCIL COMMENTS
COMMUNITY FORUM: Please see "Rules of Public Participation" (Back Page)
Deputy City Attorney: Status report on the adult book store (verbal)
PRESENTATIONS:
• Final report on Youth Recreation Center, presented by Project Architect F.L.
Henderson and Associates
A. CONSENT CALENDAR: All matters listed under Item A, Consent Calendar, are
considered to be routine, and will be enacted by one motion in the form listed
below. There will be no separate discussion on these items. A member of the
Councilor public may, by request, have any item removed from the.Consent
Calendar, which shall then be reviewed and acted upon separately after the
adoption of the Consent Calendar.
1. CITYCOUNCIL MINUTES October 10, 1995
(City Clerk's recommendation: Approve)
2. CITY COUNCIL MINUTES - September 27, 1995 (Joint City Councils)
(City Clerk's recommendation: Approve)
3. RESOLUTION NO. 105-95 - Setting blanket position bond coverage sums for
City employees
(Staff recommendation: Adopt)
4. TENTATIVE PARCEL MAP 95004, 8295 MARCHANT AVE. - Subdivision of a
1.13 acre parcel into two (2) lots for single-family residential use (Bernard)
(Planning Commission recommendation: Approve)
5. RESOLUTION NO. 106-95 - Approving an application for grant funds under the
California Used Oil Recycling'Enhancement Act
(Staff recommendation: Adopt)
6. RESOLUTION NO. 107-95 - Authorizing the execution of an amendment to
Contract No.;95004 with F.L. Henderson and Associates for architectural
design services for the Atascadero Youth Recreation Center Project
(Staff recommendation: Adopt)
7. RESOLUTION NO. 109-95 - CalTrans Cooperative Agreement for
Amapoa/Tecorida drainage improvements
(Staff recommendation: Adopt)
8. RESOLUTION NO. 108-95 - Authorizing execution of an agreement with
Addiction Medical Consultants, Inc. (AMC) for Service Agreement for drug and
alcohol testing
(Staff recommendation: Adopt)
9. AWARD OF BID TO AERATORS, INCORPORATED, FOR THE PURCHASE OF
TWO 25 H.P. AERATORS FOR WASTEWATER TREATMENT FACILITY
(Staff recommendation: Approve)
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B. PUBLIC HEARINGS: None scheduled
C. REGULAR BUSINESS:
1. COMMUNITY GROUP FUNDING REQUESTS
(Staff recommendation: Review and provide staff direction)
2. MILLHOLLIN MINE: Consideration of request of mine owner
(Staff recommendation Provide direction to staff)
3. REQUEST TO RENAME CITY ADMINISTRATION BUILDING (Historical Society)
(Staff recommendation Provide direction)
4. CREATION OF AN "ADOPT-A-PARK" PROGRAM FOR ATA CADERO
RECREATION AREAS
(Staff recommendation: Provide staff direction)
D. COMMITTEE REPORTS (The following represent ad hoc or sanding
committees. Informative status reports will be given, as felt necessary.l.•
1. S.L.O. Council of Governments/S.L.O. Regional Transit Authority
2. City/School Committee
3. County Water Advisory Board/Nacimiento Water Pury yors Advisory Group
4. Economic Round Table
5. Finance Committee
6. Air Pollution Control District
7. Upper Salinas Riv. Coordinated Resource Mgmt. and Planning
Committee
8. North County Council': Full NCC meets Thursday, 11/30/95, in
Atascadero
9. Integrated Waste Management Authority
E. INDIVIDUAL DETERMINATION AND/OR ACTION:
1 City Council
2. City Attorney
3. City Clerk
4. City Treasurer
5. City Manager
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RULES OF PUBLIC PARTICIPATION:
The City Council welcomes and encourages your ideas and
comments as a citizen. To increase the effectiveness of your
participation, please familiarize yourself with the following rules of
decorum:
0 Members of the audience may speak on any item on the agenda, in the order
the item(s) are addressed by the Council, as directed by the Mayor. Items not
on the agenda should be submitted during the Community Forum period (see
below).
0 Persons wishing to speak should step to the podium and state their nam and
address, for the official record.
0 All remarks shall be addressed to Council, as a whole, and not to any individual
member thereof.
0 No person shall be permitted to make slanderous, profane or personal remarks
against any elected official, commissions and staff.
0 A person may speak for five (5) minutes.
0 No one may speak for a second time until everyone wishing to speak has had
an opportunity to do so, and no one may speak more than twice on any item.
0 Council Members may question any speaker, the speaker may respond but,
after the allotted time has expired, may not initiate further discussion,
0 The floor will then be closed to public participation and open for Council
discussion.
COMMUNITY FORUM:
0 The Community Forum period is provided to receive comments from the public
on matters other than scheduled agenda items.
0 A maximum of 30 minutes will be allowed for Community Forum, unless
Council authorizes an extension.
0 State law does not allow the Council to take action on issues not on the
agenda; staff may asked to follow up on such items.
s
MEMORANDUM
REPORT TO CITY COUNCIL AGENDA ITEM:
CITY OF ATASCADERO ATE: 11-14-95
THROUGH: Andrew J. Takata, City Manager
FROM: Brady Cherry, Director ov, ,,
Department of Community Services
SUBTECT: ARCHITECT'S FINAL REPORT ON YOUTH RECREATION CENTER
PRESENTED BY PROJECT ARCHITECT, F. L. HENDERSON AND
ASSOCIATES
RECOMMENDATION•
It is recommended by Staff that the City Council receive and file report and provide direction
as may be necessary.
BACKGROUND:
The Project Architect for the Youth Recreation Center Design, F. L. Hend rson and Associates,
will present a brief summary report on their work to provide the City with plans for the seismic
retrofit of the historic building. Mr Henderson has already submitted the plans to the City of
Atascadero for plan check. Included in their work is design to allow the building to meet
Americans with Disabilities Act (ADA) requirements for existing buildings.
Perhaps the information of greatest interest to the City of Atascadero and the community is the
costs estimates for construction of the seismic retrofit solution. Mr. Henderson will present
these estimates at the meeting.
DISCUSSION:
There has been some discussion in the recent past about placing an additi n onto the rear of the
Youth Center/Printery Building to serve as an interim Teen Centei until the complete
construction costs for the seismic retrofit can be met. Since then, further c iscussions among the
Staff and Project Architect have resulted in a Proposal to begin the seismic retrofit on the
Building in more affordable phases. It is suggested that the existing room with the pool could
�,I
be retrofitted and converted for use by teens as a first phase, precluding the need for
constructing an addition to the Building. Under this scenario,the City would be spending scarce
construction funds on the Building itself rather than an addition, and use of the Building by
youth could occur as soon as possible. Raising funds for construction will not require the total
amount to retrofit the entire building, and work can proceed as funds are available.
Mr. Henderson will discuss possible phasing of the work and cost estimates during his
presentation.
C:\CrffCOUN\NOV1495.RPT
Agenda Item: A-1
Meeting Date: 11/14/95
ATASCADERO CITY COUNCIL
OCTOBER 10, 1995
MINUTES
INTERVIEWS (Open) - 5:30 P.M. (4th Floor Club Rm.):
The special session was called to order at 5:40 p.m. for the purpose of interviewing
candidates for City Treasurer. Present were Councilmembers Carden,Johnson, Luna,
Mayor Highland, the City Clerk and City Manager. Councilme ber Bewley was
absent.
A. Interview candidates for City Treasurer
B. Select, by ballot, one
C. Resolution No. 97-95 - Formalizing the appointment
The City Clerk announced that candidate John Grden had withd wn. Interviewed
. were citizens Dale freer, Craig Dingman and Rudy Hernandez. Rudy Hernandez was
chosen unanimously by ballot and announced by the City Clerk.
MOTION: By Councilman Luna, seconded by Councilma Carden to adopt
Resolution No. 97-95 formally appointing Rudy Hernandez as the
City's Treasurer; motion carried 4:0.
CLOSED SESSION - 6:30 P.M. (4th Floor Club Rm.):
The City met in Closed Session at 6:30 p.m. for purposes of dis ussions pertaining
to:
CONFERENCE WITH LABOR NEGOTIATOR
Agency negotiator: Andrew Takata
Employee organizations: Mid-Management Professional, Atascadero Fire
.Captains, Atascadero Firefighters, Atascadero Sergeants Service Organization,
Atascadero Police.Officers Association, Atascadero Public afety Technicians
Organization, Service'Employees International Union Local B17
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Closed Session was adjourned at approximately 6:45 p.m. The City Council gave
direction to the City Manager relative to employee negotiations.
REGULAR SESSION:
The Mayor called the regular meeting to order at 7:00 p.m. and led the Pledge of
Allegiance.
ROLL CALL:
Present: Councilmembers Carden, Johnson, Luna and Mayor
Highland (Councilmember Bewley arrived at 7:40 p.m.)
Absent: None
Also Present: Lee Price, City Clerk
Staff Present: Andy Takata, City Manager; Art Montandon, City Attorney;
Brady Cherry, Brad Whitty, Finance Director; Mike McCain,
Fire Chief; Lt. John Barlow, Police Department; Doug
Davidson, Senior Planner and John Neil, Assistant City
Engineer
PRESENTATIONS:
o Presentation to outgoing elected City Treasurer, Micki Korba
The Mayor presented a plaque in appreciation to Micki Korba for her service to the
community as the elected City Treasurer for the past five and one-half years.
o Administration of Oath of Office to incoming appointed City Treasurer
The City Clerk administered the Oath of Office to Rudy Hernandez.
o Department of Forestry presentation to City for participation in
Community Forest Strategic Planning Process workshops
This presentation was continued to a future meeting.
o Presentation to Kiwanis Club for Lake Park Gazebo Restoration Project
The Mayor presented a plaque to members of the local Kiwanis Club for their
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community service. Accepting were Bonnie Scott, Bob Maxwell,''; Jack Scott, Eileen
Allan and Joe Dominico.
O Proclamation observing "Pornography Awareness Week", 10/29-11/5/95
This proclamation was accepted by resident Tom Austin representing the Atascadero
Citizens Coalition Against Pornography.
O Proclamation observing "Red Ribbon Week", 10/23.10/31, 1995
Lana Adams of the Atascadero Youth Task Force and Atascpdero High School
students representing "Friday Night Live" and SADD (Students Against Drunk Driving)
accepted.
o City Attorney Department Status Reports: (1) Millhollin Mine and (2)
Adult Book Store
Art Montandon reported that staff received a letter from legal counsel representing
mine owners Glenn and Darlene Millhollin dated October 10, 1995 which indicates
that they no longer wish to proceed with a development plan and agreement if an
Environmental Impact Report (EIR) is required. He explained that'the letter requests
that the Council consider waiving estimated fees of approximately $1,500 relative to
the EIR that they be given some assurances that they will not be required to do some
road and bridge improvements as a part of the development plan. Mr. Montandon
advised the Council of their options: 1) To do nothing (He reported that staff's
position has been that an EIR is required and unless funds are received to conduct the
review, the application will be deemed withdrawn), or 2) Bring the',Millhollin's request
back at the next meeting for discussion and/or consideration. '', The City Council
directed staff to bring the Millhollin's request back at the next regular Council
meeting.
The City Manager provided a brief status report on the application for an adult
bookstore in the downtown. He commented that Deputy City Attorney Roy Hanley
is working on an ordinance to bring forward and announced that .Janet LaRue, Senior
Attorney with the National Law Center for Children and Families will be speaking at
a community meeting on October 26, 1995. Mr. Takata also mentioned that
previously reported citizen concerns regarding construction in the: building and illegal
parking have been looked into by staff. He reported that, with the exception of core
sampling allowed for structural analysis, no work has been done prematurely. In
addition, he noted that trucks parked for extended periods of time in the front of the
building have been those of painters completing tasks at the adjacent building.
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a
COMMUNITY FORUM:
Jim Edwards, Atascadero's Citizens Transportation Advisory Committee representa-
tive, provided an update on the September 18, 1995 meeting. He commented that
he had not attended due to illness and reported that the committee, to his
disappointment, had voted to support the Cuesta Grade widening project as the
region's highest priority project. He noted that if the Highway 41 realignment project
is delayed and further postponed until the Highway 41/101 interchange is improved,
there may be projects in the South County that will take precedence. He noted that
he will attend the San Luis Obispo Council of Governments meeting on the following
day to voice his concerns.
Michael Kovacs, 14439 Mesa Road, remarked that taxpayers should be entitled to a
refund if the Atascadero Unified School District has a surplus of funds as indicated in
the newspaper. He also commented that he was surprised to see an individual
member speak in support of hiring an economic developer when there already is
substantial, relative expertise by members of staff, on the City Council and in the
community.
Rush Kolemaine, 4850 Potrero Road, argued the recommendation to hire an economic
developer did not come from one member of the Council, but rather after eight
months of public hearings on the City's Economic Development Element. He asserted
that the issue really is now moot because the Council did not fund the position in this
year's budget.
A. CONSENT CALENDAR:
The Mayor read the Consent Calendar, as follows:
1. CITY COUNCIL MINUTES - September 26, 1995
Staff & City Clerk's recommendation: Approve
2. APPROVAL OF WARRANTS FOR THE MONTH OF SEPTEMBER, 1995
Staff recommendation: Approve
3. RESOLUTION NO. 87-95- Establishing authorized positions and salary schedule
for Fiscal Year 1995/96
Staff recommendation: Adopt
4. RESOLUTION NO. 89-95 - Authorizing acceptance of a 2.5-foot drainage
easement contiguous to the easterly boundary of Tract 2103
Staff recommendation: Adopt
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5. RESOLUTION NO. 91-95 - Authorizing the filing of 'a claim for Local
Transportation Funds and State Transit Assistance Funds in compliance with
the Transportation Development Act
Staff recommendation: Adopt
6. AUTHORIZING APPLICATIONS FOR REGIONAL STATE HIGHWAY ACCOUNT
(SHA) FUNDING:
Staff recommendation: Adopt
A. Resolution No. 98-95 - Pavement evaluation/survey';program
B. Resolution No. 99-95 - Traffic Way bikeway preliminary engineering
C. Resolution No. 100-95 - EI Camino Real bikeway preliminary engineering
D. Resolution No. 101-95 - Traffic Way Bikeway construction engineering
E. Resolution No. 102-95 - EI Camino Real bikeway construction
engineering
F. Resolution No. 103-95 - Urgent storm damage repairs
7. AUTHORIZING APPLICATIONS FOR TRANSPORTATION EFFICIENCY ACT
(TEA) FUNDING:
Staff recommendation: Adopt
A. " Resolution No. 95-95 - EI Camino Real bikeway project
B. Resolution No. 96-95 - Traffic Way Bikeway project
8. TENTATIVE TRACT MAP 95001, 8805 ATASCADERO AVE. - Subdivision of
two existing parcels into five lots for single familN residential use
(Fisher/Burton)
Planning Commission recommendation: Approve
9. FINAL TRACT MAP 92002, 5100 SAN ANSELMO - Subdivision of one 5.3-acre
parcel into four residential lots containing approximately 1 .O acres each and one
lot containing approximately 1 .5 acres. (Gearhart/Wilson .and Surveys)
Staff recommendation: Approve (cont'd from 9/26/95)
Councilman Carden commented that he would be abstaining from the vote on Item
#A-1 (Minutes) due to absence from the meeting. Rush Kolemaine pulled Items #A-
6(c), A-6(e) and A-7(a).
MOTION: By Councilman Luna, seconded by Councilman Johnson to
approve the Minutes of September 26, 1995; motion passed 3:0
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MOTION: By Councilman Luna, seconded by Councilman Carden to approve
Items #A-2, 3, 4, 5, 6(a)(b)(d)(e) and 7(b); motion passed 4:0 by
roll call.
At 7:40 p.m., Councilman Bewley arrived.
Re: Items #A-6(c)&(d) and Item #A-7(a):
Rush Kolemaine indicated that his concern was that business owners and managers
on EI Camino Real should have input into the decisions being made about the
proposed bikeways. John Neil, Assistant City Engineer, reported that plans have not
yet been developed and explained that staff is seeking to acquire grant funds at this
preliminary stage. He emphasized that conceptual plans will be presented for public
review and inspection before any formal decision are reached.
MOTION: By Councilman Carden, seconded by Councilman Johnson to
approve Items #A-6(c)&(e) and Item #A-7(a); motion carried 5.0
by roll call vote.
B. PUBLIC HEARINGS:
1. APPEAL OF APPROVED BUSINESS LICENSE AMENDMENT, 7377 EL CAMINO
REAL - Appeal of amendment allowing outdoor dining at the Village Caffe
Planning Commission recommendation: Deny 0
Doug Davidson provided the staff report and recommendation to deny. He
summarized staff's position and pointed out that there is no new parking, no setback
violations and no new or intensified lighting at the Village Caffe. He indicated that
staff is working with Taco Bell on a compliance/enforcement issue regarding lighting
and with Adobe Plaza management to reduce and re-direct light in the complex. He
reported that management had also voluntarily installed new landscaping and
extended wood fencing in the rear of the plaza, as well as enhanced the original
landscaping. Art Montandon addressed written comments submitted by the appellant
in his letter of October 5, 1995. Council questions followed.
Public Comments:
David Graham, 7350 Santa Ysabel, spoke in support of his appeal. He compared
critical points relative to residential and commercial setbacks, relayed concerns
regarding building height and reported that additional problems have arisen in the
alleyway because of issues relating to drainage and trash disposal. Councilman
Johnson asked the appellant if the added fence and shielding of lights has mitigated
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any of his concerns. Mr. Graham indicated that although shielding the lights in the
plaza has helped, the lights in the dining area are not shielded. He reiterated that
outdoor dining at the caffe has impeded upon his privacy.
Ted Monmonier, Barranco Road resident, spoke in support of the appeal and urged the
Council to uphold it.
Bob Nimmo, 7375 Bella Vista Road, requested denial of the appeal and commented
that if the appeal is upheld despite staff recommendations, it Will send the wrong
message to business owners who want to improve and enhiance the physical
appearance of their establishments.
Steve Wing, Manager of the Adobe Plaza, noted that he has tried to address Mr.
Graham's concerns and work with him as a neighbor. He summarized the mitigations
measures that have been taken and added that he is still willing to work with the
neighboring residents on issues of concern. In response to Council inquiry, Mr. Wing
reported that the caffe has offered not to serve on the patio post 9:00 p.m. Lt.
Barlow noted that after 10:00 p.m., law allows for the Police Department to deal with
excessive levels of noise.
---End of Public Testimony---
MOTION: By Councilman Carden, seconded by Councilman Bewley to deny
the appeal based on findings of the Planning Commission; motion
passed 5:0 by roll call vote.
The Mayor called a recess at 8:17 p.m. The meeting was reconvened at 8:30 p.m.
C. REGULAR BUSINESS:
1. PRESENTATION OF PROPOSED REVISIONS TO TITLE 9 'OF THE COUNTY
CODE RELATIVE TO REGULATION OF ANIMALS
Staff recommendation: Provide staff direction
Lt. John Barlow presented the staff report and summarized revisions. He emphasized
that the fiscal impacts are not known at this time and pointed out that feedback to
the Board of Supervisors must be received no later than October 17, 1995 for a public
hearing on November 7th.
Council comments followed. Mayor Highland speculated that there will be increased
costs to cities who contract for animal services. Councilman Johnson commented
that the Council needs to have a definitive explanation of the fiscal impacts before
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moving forward. Councilman Luna agreed and added that cities need to know how
the costs will be distributed, including in the unincorporated areas of the County.
Lt. Barlow outlined four price packages offered by the County and reported that the
City currently contracts with the County for full service. He noted that the costs are
billed out per capita and suggested that the only way to save costs is to slide down
to a lower level of service.
Councilman Carden asked the City Attorney if the City could adopt only certain
portions of the County's ordinance. Art Montandon advised this noting that the City
would have to adopt the County's ordinance in some manner or it will be in violation
of the terms of the existing contract.
Councilman Luna commented that the matter is more than a pet issue and emphasized
that there are public health and safety issues involved. He spoke in favor of writing
a letter to the Board of Supervisors requesting fiscal analysis.
Public Comments:
Susan Marsh, 3655 Monterey Road, spoke in support of adoption and asked the
Council to consider the fact that the ordinance is supported by a great many citizens
of Atascadero. She recognized that there are some one-time purchases and spoke
strongly in favor of the public humane education component of the document.
Daphne Fahsin9, 5105 Llano Road, agreed that a decision cannot be reached without
considering the associated costs and spoke in support of acquiring the input of the
public on the matter. She shared concerns regarding proposed cuts to the Pet
Spay/Neuter Program and requested that the City Council hold a public hearing before
the Board of Supervisor's meeting of November 7th. The City Manager noted that the
City of Atascadero is one of the few cities have continued the Spay/Neuter Program.
Jim Edwards, 2800 El Camino Real, suggested consideration of seeking voluntary
educational assistance through professional breeder associations and related
professionals rather than funding and hiring someone specific for the position.
Michael Kovacs urged the City Council to let the Board of Supervisors know if service
levels are inadequate and encouraged cities county-wide to unite in opposition to
further bureaucracy.
---End of Public Testimony---
By mutual consent, the City Council directed staff to draft a letter to the County
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Board of Supervisors requesting fiscal analysis, urging fiscal prudence, requesting
consideration of public/private partnerships in the area of humane education and
encouraging the preparation of, for public inspection, a synopsis of the document and
how it will impact communities.
2. AUTHORIZE PLEDGE TO FRIENDS OF THE LIBRARY - Reg6est for $35,000 to
be set aside as a certificate of deposit, designated for iAtascadero Library
expansion
Staff recommendation: Approve
Brad Whitty provided the staff report and recommendation to approve.
Public Comments:
Sarah Gronstrand, 7620 Del Rio Road, responded to questions from the Council
regarding the financial status of fund-raising efforts and construction plans for the
Library expansion.
---End of Public Testimony---
Brief discussion ensued.
MOTION: By Councilman Carden, seconded by Councilrh: an Bewley to put
the money (535,000) into a certificate of deposit that will expire
on 6/1/96 and thereafter into a 90-day note.
Discussion on the motion: Councilman Luna questioned the intent of a 90-day
note. He noted that the funds will still be in the name of the City of
Atascadero and, therefore, the "trust" issue remains the same. Mayor Highland
contended that the proposed action will demonstrate trust and affirm Council's
commitment to the funds.
Vote on the motion: Motion passed 5:0 by roll call vote.
3. RESOLUTION NO. 104-95 - Supporting establishment of a Regional Network
Consortium
Staff recommendation: Adopt
Andy provided the staff report and recommendation to adopt. He emphasized that
there is no cost to the City to join.
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Mayor Highland pointed out that there will be in-direct costs associated with staff
attending meetings.
Public Comments:
Rush Kolemaine recommended that the Council question the Council of Governments
(COG) about what it is they are proposing that isn't already being proposed by the
county-wide Consortium for Community Media. He communicated that while he is
supportive of participation, he is also leery of apparent rivalry between two branches
of government and suggested that no action be taken at this time until COG can
provide an explanation.
Public Comments:
Councilman Luna indicated that the funding sources for the county-wide Consortium
and the one being proposed by COG are separate: The Consortium being funded by
cable franchise fees while monies to support the proposed network consortium would
come from CalTrans. Councilman Carden pointed out that once the study is funded,
there will not be any additional funding from CalTrans. Councilman Johnson
expressed concern about unforeseen costs and proposed that the matter be sent back
to COG for additional information.
Councilman Luna asserted that he will not vote to support the resolution and would
prefer to see the City Council send a letter to COG staff requesting an explanation of
what is being proposed that's different from what the county-wide consortium is
capable of doing.
By mutual consent, no action was taken on the matter and staff was directed to draft
a letter for the mayor's signature requesting more information from COG.
4. RESOLUTION NO. 94-95 -Authorizing a lease/purchase agreement with Master
Body Sales & Service, Inc., for one four-wheel drive brush fire engine
Staff recommendation: Adopt
Chief McCain provided the staff report and a revised recommendation to replace the
brush fire engine with a two-wheel drive (rather than four-wheel drive) brush engine.
He noted that the vehicle can perform a dual role for the time being, but cautioned
that there will be a need to purchase a four-wheel drive truck in the future. Brief
Council questions followed.
MOTION: By Councilman Luna, seconded by Councilman Carden to adopt
Resolution No. 94-95; motion passed 5:0 by roll call vote.
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5. ORDINANCE NO. 295 - Adopting trip reduction measures in accordance with
Government Code Sections 65089 & 65089.3
Staff recommendation: Motion to adopt on second reading by title only
MOTION: By Councilman Luna, seconded by Councilma'n Bewley to adopt
Ordinance No. 295 on second reading by title oily; motion passed
4:1 (Carden in opposition).
6. FINANCE DIRECTOR'S REPORT - June, 1995
Staff recommendation: Approve
Brad Whitty provided a summary of the June Finance Director's Report and responded
to questions from Council. Discussion ensued regarding Orange County Investment
Pool losses and inter-fund loans.
Councilman Luna asked when the Council could expect to see recommendations from
the Citizens Task Force for Economic Recovery. The Finance Direc'ior speculated that
recommendations will come forward by the end of the calender year. The City
Manager interjected that realistically it may likely be January 1996. He added that
staff is also discussing service levels and major cost saving ideas,.
Public Comments:
Rush Kolemaine, Citizens Task Force for Economic Recovery member, agreed that
results will probably be arrived at by mid-January, 1996.
---End of Public Testimony---
MOTION: By Councilman Carden, seconded by Councilman Bewley to
approve the Finance Director's Report for June of 1995; motion
carried unanimously.
7. COUNCIL CONSIDERATION OF CANCELLATION OF OCTOBER 24, 1995
MEETING DUE TO CONFLICT WITH LEAGUE OF CALIFORNIA CITIES ANNUAL
CONFERENCE
Staff recommendation: Cancel 10/24/95 meeting (verbal) ',
MOTION: By Councilman Johnson, seconded by Councilr1han Luna to cancel
the second regular meeting in October; motion passed
unanimously.
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D. COMMITTEE REPORTS
1. S.L.O. Council of Governments(COG) -Councilman Carden reported that
COG will meet on October 11th at 9:00 p.m. and summarized agenda
items to be discussed.
2. City/School Committee - Councilman Johnson reported that the Junior
High Parent Teachers Association has made a recommendation for a
"drug-free zone". Implications are expected and the City-has been asked
to respond. Councilman Luna asked what feedback has been received
from the School District regarding the Routes to School project. Andy
Takata indicated that the signs are ready to go up but the District has
not yet provided input.
3. Economic Round Table - Councilman Johnson announced that the round
table will meet on Wednesday, October 18th at 7:00 a.m.
4. North County Council (NCC)- Mayor Highland reported that a water sub-
committee has been formed including members of the NCC and, in
addition, representatives from the Atascadero Mutual Water Company.
He also noted that the next meeting of the NCC will be Thursday,
October 19th (Note: Meeting later canceled).
AT 10:15 P.M., THE MEETING WAS ADJOURNED. THE NEXT MEETING OF THE
ATASCADERO CITY COUNCIL WILL BE TUESDAY, NOVEMBER 14, 1995 AT 7:00
P.M.
MINUTES RECORDED AND PREPARED BY:
LEE PRICE, City Clerk
CC 10/10/95
Page 12
NG
_ ATT' y 1'f M�A - �-
MINUTES JOINT CITY COUNCIL
SPECIAL MEETING - SEPTEMBER 27, 1995
MORRO BAY COMMUNITY CENTER - 7:00 P.M.
Morro Bay Mayor William Yates called the meeting to order at 7 :00
p.m.
Mayor Yates led the Pledge of Allegiance.
ROLL CALL
Morro Bay City Council
Present: William Yates Mayor
Rodger Anderson Councilmember
Colby Crotzer Councilmember
Cathy Novak Councilmember
Ahnawake Unger Councilmember
Arroyo Grande City Council
Present: A.K. Dougall Mayor
Drew Brandy Councilmember
Michael Fuller Councilmember
James Souza Councilmember
Atascadero City Council
Present: George Highland Mayor
R. David Bewley Councilmember
George Luna Councilmember
Grover Beach City Council
Present: Henry Gates Mayor
Ronald Arnoldsen Councilmember
Marcia Hamilton Councilmember
Paso Robles City Council
Present: Walter Macklin Mayor
James Heggarty Councilmember
Steven Martin Councilmember
Pismo Beach City Council
Present: Paul Bailey Mayor
John Brown Councilmember
Hal Halldin Councilmember
Marian Mellow Councilmember
Karl Stahl Councilmember
1
i
San Luis Obispo City Council
3
Present: Allen Settle Mayor
Dave Romero Councilmember
Bill Roalman Councilmember
Kathy Smith Councilmember
Dodie Williams Councilmember
Welcome and Opening Statements were delivered by Morro Bay Mayor
William Yates.
A motion was approved by the City Councils to appoint Bridgett
Bauer as the Recording Secretary of this Joint City Council i
Meeting in the following order: j
Morro Bay - Mayor Yates/Councilmember Novak (5-0)
Pismo Beach - Mayor Bailey/Councilmember Stahl (5-0)
Grover Beach - Mayor Gates/Councilmember Arnoldsen (3-0')
Paso Robles - Mayor Macklin/Councilmember Heggarty (3-0)
Atascadero Mayor Highland/Councilmember Bewley (3-0)
Arroyo Grande - Mayor Dougall/Councilmember Souza ( (4-0)
San Luis Obispo - Mayor Settle/Councilmember Romero (5-0)
PUBLIC COMMENT
Elaine Anthony, Chairwoman of Title �9 Task Force, addressed the
City Councils on the issue of County Animal Control Regulations.
Michael Kovacs addressed the City Councils on population/growth
in the County of San Luis Obispo which is over-regulated and
over-taxing.
Gordon Held addressed the City Councils on the economic
development proposal for the County of San Luis Obispo.
Mary Phillips addressed the City Councils on recycling incentives
in the County.
Fred Strong addressed the City Councils on LAFCO and how it
causes annexation problems for cities.
Ruck Kolemaine addressed the City Councils on the purpose of
joint city council meetings stating there is no need for further
bureaucracy.
Pat Mackey addressed the City Councils on -County Animal Control
Regulations.
Joe Kelly addressed the City Councils on property tax splits
between the cities and the County.
Carolyn Moffatt addressed the City Councils on the Special
Districts in San Luis Obispo County.
Craig Anderson addressed the City Councils on a workshop that
will be held on October 20th regarding "Changing of Maps" - the
purpose is to guide communities to facilitate urban planning
issues.
WRITTEN STATEMENT
A-1 STATEMENT OF PURPOSE
No action was taken on this item.
NEW BUSINESS
B-1 DISCUSSION OF PROPERTY TAX SPLIT BETWEEN CI'T'IES AND THE
COUNTY
Morro Bay Finance Director Jim Koser reviewed the report on the
equity of the current method of property tax distribution. He
recommended each City consider adopting Joint Resolution No. 01-
95 seeking the support of elected officials in the California
Assembly and Senate, the League of California Cities, and all
other California cities to create a more equitable system for the
distribution of property taxes.
After discussion between the City Councils, a motion to approve
Joint Resolution No. 01-95 was made by the City Councils in the
following order:
Morro Bay - Mayor Yates/Councilmember Unger (5-0)
Arroyo Grande - Mayor Dougall/Councilmember Fuller ( (4-0)
Atascadero - Mayor Highland/Councilmember Luna ( 3-0) ',
Grover Beach - Mayor Gates/Councilmember Hamilton ( 3*-0)
Paso Robles - Mayor Macklin/Councilmember Heggarty ( 3-0)
Pismo Beach - Mayor Bailey/Councilmember Stahl (5-0) ';
San Luis Obispo - Mayor Settle/Councilmember Roalman'; (5-0)
Consensus of the City Councils was to address this ';issue at the
League of California Cities Annual Conference.
B-2 DISCUSSION OF SAN LUIS OBISPO COUNTY POLICIES REGARDING
PROPERTY TAX AND SALES TAX IMPACTS ON CITY ANNEXATIONS
San Luis Obispo Assistant City Administrative Officer Ken Hampian
reviewed the property tax exchange policies and annexation. Mr.
Hampian recommended the City Councils direct the city managers to
continue negotiations with County staff to ' ;establish a
consistent, predictable, and equitable county-wide 'j property tax
exchange policy; he further recommended the City Councils adopt
Joint Resolution No. 03-95 regarding property tax exchange
policies and annexation.
3
{
After discussion between the City Councils, a motion to approve
Joint Resolution No. 03-95 was made by the City Councils in the
following order:
Morro Bay - Councilmember Unger/Councilmember Novak (5-0)
Arroyo Grande - Mayor Dougall/Councilmember Brandy (4-0)
Atascadero - Mayor Highland/Councilmember Bewley ( 3-0)
Grover Beach - Mayor Gates/Councilmember Arnoidsen ( 3-0)
Pismo Beach - Mayor Bailey/Councilmember Brown (5-0)
Paso Robles - Councilmember Heggarty/Councilmember Martin (3-0)
San Luis Obispo - Councilmember Smith/Councilmember Romero (5-0)
B-3 DISCUSSION OF NEED FOR JOINT PLANNING AGREEMENT BETWEEN
CITIES AND THE COUNTY FOR AREAS SURROUNDING CITIES
(GREENBELT, NON-URBAN SPACE SEPARATIONS)
Arroyo Grande City Manager Robert Hunt introduced Bob Braitman of
Braitman & Associates who reviewed Ventura's guidelines for
orderly development which affirmation is that urban-type
development should take place within city boundaries. He stated
the guidelines strengthen a City's ability to control or review
problems within its sphere of influence as well as establish a
partnership relationship amongst the cities and County.
It was recommended to the City Councils to form a subcommittee
comprised of three city managers to initiate discussions with
County staff regarding the establishment of a consistent,
equitable county-wide policy on urban development.
After discussion between the City Councils, a motion to approve
Joint Resolution No. 02-95 indicating the Cities' interest in
establishing with the County guidelines for orderly development
was made by the City Councils in the following order:
Morro Bay - Councilmember Unger/Councilmember Novak (5-0)
Arroyo Grande - Mayor Dougall/Councilmember Souza (4-0)
Atascadero - Mayor Highland/Councilmember Luna ( 3-0)
Grover Beach - Mayor Gates/Councilmember Hamilton (3-0)
Paso Robles - Councilmember Martin/Councilmember Heggarty (3-0)
Pismo Beach - Mayor Bailey/Councilmember Mellow (5-0)
San Luis Obispo - Mayor Settle/Councilmember Williams (5-0)
Mayor Yates called for a break at 9 : 10 p.m. ; the meeting resumed
at 9 : 30 p.m.
B-4 JPA AND CITY/COUNTY MEMBERSHIP
i
Grover Beach Mayor Gene Gates addressed the proposed membership
between the cities and County in a Joint Powers Agreement; he
recommended the cities oppose the proposed JPA.
Consensus of the City Councils was to agendize this issue for the
next joint meeting; no further action was taken on this item.
9 �
4'
B-5 PRESENTATION ON WASTE MANAGEMENT SYSTEMS AND JPA
Paso Robles City Manager Rich Ramirezg ave an oral report on this
issue.
The City Councils received the report for information; no further
action was taken on this item.
B-6 ANNUAL MEETINGS
Morro Bay Mayor William Yates addressed scheduling future Joint
City Council meetings on an annual basis . He Stated these
meetings will cause a unification of the cities that ';will provide t
strength to attaining common goals. Mayor gates announced San
Luis Obispo Mayor Allen Settle has offered to host the 1996
meeting.
After discussion between the City Councils; consensus was to hold
bi-annual meetings to be scheduled on the third Thursday of March
and September of each year.
No further action was taken on this item.
ADJOURNMENT
The meeting adjourned at 9:50 p.m.
Recorded by:
Bridgett Bauer
Recording Secretary/City Clerk
5
REPORT TO CITY COUNCIL Agenda Item: - 3
CITY OF ATASCADERO
Through: Andy Takata, City Manager Meeting Data: 11/14/95
From: Brad Whitty, Finance Director—�
SUBJECT•
Resolution to set the blanket position bond coverage sums for
City employees.
RECOMMENDATION
Staff recommends Council review this report and ado3t Resolution
105-95.
DISCUSSION•
The City maintains Fidelity Bond .Coverage on the Ci--y Clerk, City
Treasurer, and employees through the Central Coast ',ities Self
Insurance Fund (CCCSIF) . This coverage is renewed innually as
the City renews it's policy. The policy is issued Dy the
Fidelity and Deposit Company of Maryland.'
. Periodically, the City must update the coverage in accordance
with Section 36518 of the Government Code. This report and
resolution serves that purpose.
FISCAL IMPACT:
The cost for the 1995/96 is $1, 147 which has already been
established in the adopted budget.
000001
RESOLUTION NO. 105-95
RESOLUTION SETTING BLANKET POSITION BOND COVERAGE SUMS
FOR CITY EMPLOYEES
BE IT RESOLVED that the Atascadero City Council, in
accordance with Section 36518 of the Government Code, does hereby
set the Honesty Blanket'Position Bond Coverage and Faithful
Performance Blanket Position Bond Coverage sums as follows:
Employees $100,000 per employee
City Clerk $100,000
City Treasurer $100,000
On motion by Councilperson and seconded by
Councilperson ' the foregoing resolution is hereby
adopted in its entirety on the following roll call vote:
On motion by Councilperson and seconded by
Councilperson , the foregoing resolution is hereby
adopted in its entirety on the following roll call vote:
AYES:
NOES:
ABSENT: •
ADOPTED:
GEORGE P.. HIGHLAND, Mayor
ATTEST:
LEE PRICE, City Clerk
APPROVED AS TO FORM:
ARTHER MONTANDON, City Attorney
a:bondcoverage
#3
000002
4 Y
RESOLUTION NO. 19-80
RESOLUTION? SETTING BLANKET POSITION BOND COVERAGE SUMS
FOR CITY EMPLOYEES
BE IT RESOLVED that the Atascadero City Council , in
accordance with Section 36518 of the Government Code, does
hereby set the Honesty Blanket Position Bond Coverage and
Faithful Performance Blanket Position Bond Coverage sums
as follows :
Employees $ 5 ,000 per employee
City Clerk 25 ,000
City Treasurer 50 ,000
On motion by Councilman Stover and seconded by
Councilman Mackey the foregoing resolution is hereby
adopted in its entirety on the following roll call vote:
AYES: Councilmen Mackey, Stover and Mayor Wilkins
Y Y
NOES : None
ABSENT: Councilmen Highland and Nelson
ADOPTED: u .list 25 1980
- / /, .�
ROBERT J. WILKI�a, JR. , Mayor V
ATTEST :
My7RRAY'L. WARDEN, City Clerk
APPROVED AS TO FO til:
t
ALLEN GRIMES, City Attorney
000003
i
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda tem: J9"`
Through: Andrew J. Takata( Meeting Date: 11/14/95
City Manager
File Number: TPM 95004
From• / Doug Davidson
pe-4 Senior Planner
SUBJECT:
Consideration of a Tentative Parcel Map application to divide a
1 . 13 acre parcel into two (2) lots of 0.50 and 0.55 net acre each
for single family residential use. Subject site iE located at
8295 Marchant Avenue. (Henry and Virginia Bernard) (Sholders
Surveys) .
RECOMMENDATION•
Per the Planning Commission' s recommendation, approve Tentative
Parcel Map 95004 based on the Findings and Conditi -ns of Approval
contained in the attached staff report.
BACKGROUND:
On October 17, 1995, th Planning Commission conducted a public
hearing on the above-referenced map. After discussion (see
attached minutes excerpts) , the Planning Commissior recommended
approval of Tentative Parcel Map 95004 in accordance with staff' s
recommendations .
In its ' decision, the Planning Commission recommended an excep-
tion to the following three flag lot standards of the Subdivision
Ordinance (Section 11-8.209) :
(1) The accessway serving the flag lot(s) shall not be included
in the determination of required lot area for any lot; and
(2) The accessway to the rear shall be at least twenty feet wide
(developed to City Standards) for residential zones, except
where the accessway is more than one hundred fifty feet
long, it shall be twenty-four feet wide with twenty feet of
pavement; and
(3) The lot farthest from the street shall own the accessway in'
fee, other lots using the accessway shall have an access and
utility easement over it.
(See Planning Commission staff report for analysis) .
Attachments : Planning Commission Staff Report - 1D/17/95
Planning Commission Minutes Excerpts — 10/17/95
000004
CITY OF ATASCADERO Item: B . 1
STAFF REPORT
FOR: Planning Commission Meeting Date: October 17, 1995
BY: Doug Davidson, Senior Planner File No: TPM #95004
SUBJECT:
Consideration of a tentative parcel map application- to divide a
1. 13 acre parcel into two (2) lots of 0.50 and 0.55 net acre each
for single family residential use.
RECOMMENDATION:
Staff recommends the following actions: .
1. That the Negative Declaration prepared for the project be
found adequate under the requi-rements of the California
Environmental Quality Act (CEQA) ; and
2. That Tentative Parcel Map #95004 be approved based on the
Findings for Approval contained in Attachment F and the
Conditions of Approval contained in Attachment G.
A. SITUATION AND FACTS:
1. Applicant.,. . . . . . . . . . . . . . . . . . .Henry and Virginia Bernard
2. Representative. . . . . . . . . . . . . . . . . . . . . . . .Shoulders Surveys
3. Project Address. . . . . . . . . . . . . .. . . . . . .8295 Marchant Ave.
4. Site Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1. 13 acres
6. Zoning. . . . . . . . . . . . . . . . . . . . . . .RSF-X (Res. Single Family,
1/2 acre minimum lot size)
7 . General Plan Designation. . . . .High Density Single Family
8. Existing Use. . .,. . . . . . . . . . . . . . . . .Single Family Residence
9. Environmental Status. . . . . . . . . . . . . . .Negative Declaration
posted July 25, 1995
1
000005 ��
B. ANALYSIS•
The subject i
request q s to subdivide a 1. 13 acre parcel into one
lot of 0.50 acre and one lot of 0.55 acre net (0.63,1„• acre gross) .
The proposed project, located at 8295 Marchant Ave.', will be
examined in light of the site' s zoning and the appropriateness of
a strict application of the City' s Flag Lot (Deep Lot) Standards
for subdividing.
This high density ( 1/2 acre) single family residential area,
centered around Atascadero and Portola Roads has grown over the
years. A large extension of this designation occurred in the
mid-1980s with the inclusion of Coromar Ave. and another
enlargement of this RSF-X zoning took place as part: of the 1992
Land Use Update. With its proximity to the center of town, good
access, gentle slopes, and urban services, this area is suitable
for higher density single family development. The subject
property, an existing flag lot from Marchant, was specifically
added to the RSF-X zone during the General Plan Update. (By
contrast, the two parcels of less than one acre, directly in
front on Marchant Ave. were not included. ) Clearly: the fact
that the site is eligible for subdividing due to its zoning does
not guarantee a lot split. The intent, however, during the
General Plan Update was to allow a subdivision of this property
if all other factors were positive. One additional lot in this
location was included in the cumulative impacts of enlarging the
one-half acre zoning boundary, along with that of the other lots
in excess of one acre.
Subdivision Ordinance Section 11-208.209 establishes the
standards for creating flag lot (or deep lot) subdivisions. As
Attachment D reflects, the applicant is requesting exceptions to
three of these standards. First, the accessway width is short
of the required 24 feet for driveways in excess of 150 feet in
residential zones. Secondly, the lot farthest' from' the street
does not own the accessway in fee. Lastly, the accessway serving
the flag lots is included in the determination of required lot
area, or at least part of it is.
Before evaluating the specific exceptions, it should be mentioned
that staff is in the process of revising these flag', lot standards
for Commission and Council consideration. Since the adoption of
the Subdivision Ordinance, the standards have been difficult for
subdividers to incorporate into their projects and difficult for
staff to explain the reasoning behind some of them. ' The Planning
Commission is well aware of the frequency of granting exceptions
for flag lots. When the exception becomes the ruley it may be
time to revisit the rules, particularly when a justification for
a certain rule is suspect. Staff is hoping to bring a revised
Subdivision Ordinance to the Commission, focusing on flag lots,
early in 1996.
2
000006
One of the more frequent exception requests is the width of the
accessway, particularly in two-way lot splits. According to the
Zoning Ordinance, two single family residences may be served by a
12 foot wide driveway, regardless of the length. Under the
Subdivision Ordinance, however, the proposed subdivision requires
a twenty-four wide access, with 20 feet of paving, to serve two
homes. Staff will be proposing that the Subdivision Ordinance be
revised to closely mirror the Zoning Ordinance and Engineering
Road standards. In the meantime, staff believes that the
existing 20 foot wide access, 16 feet of which will be paved, is
sufficient to serve the two flag lots. Also, the design is
confined to the existing 20 foot wide access.
Staff has been able to find no valid land use justification for
the requirement that the rear lot own the accessway in fee. In
the subject Parcel Map, proposed Parcel 1 would own the accessway
and Parcel 2 would have access and utility easement rights over
it. Whether this is the case, or if Parcel 2 owns the accessway
while Parcel 1 has the easement rights, seems to makes no
difference. This is another section that staff will be proposing
for revision or elimination.
Section 11-8.209 (A) reads, "the accessway serving the flag lot
(s) shall not be included in the determination of required lot
area for any lot. " Since accessways are excluded when
calculating net lot sizes, this is a standard that staff may want
to recommend maintaining in the Ordinance and continue to review
exceptions on a case-by-case basis. In this case, staff believes
that the exception is warranted. As in the access width
discussion above, this subdivision is limited by the existing 20
foot wide "flag pole" . The Bernards present ownership includes
this 20 ' X 284 ' strip, as would the proposed ownership as defined
by Parcel 1. In the subject proposal, this area is included in
the lot size of proposed Parcel 1, while the 20' X 166 ' portion
is not counted. Thus, the newly created parcels maintain the
required one-half acre net, with the existing "pole" being
included in the acreage for Parcel 1, as it historically has.
In order to approve the creation of flag lots with exceptions,
the Findings shown in Attachment F must be affirmed.
Neighborhood compatibility will be maintained, as there as
numerous flag lots in the vicinity (Attachment A) . The existing
situation and site characteristics justify the exception
requests. The newly created building site (Parcel 2) is easily
developed. It is relatively level with good access and no
grading or tree removal is necessary in order to construct a
single family residence.
3
000007
CONCLUSIONS•
The project is consistent with the City' s General Plan and, with
conditions of approval recommended herein, satisfies applicable
Zoning/Subdivision requirements. Upon review of the site and its
surroundings, staff has found no indication that potentially
significant environmental effects could result from project
approval and has found the project consistent with the character
of the neighborhood in which it is located.
ATTACHMENTS:
Attachment A -- Location Map (General Plan)
Attachment B -- Location Map (Zoning)
Attachment C -- Tentative Parcel Map
Attachment D -- Subdivision Waiver Request
Attachment E -- Negative Declaration
Attachment F -- Findings for Approval
Attachment G -- Conditions of Approval
4
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ATTACHMENT B
CITY OF ATASCADERO
ZONING MAP
TPM 95004
COMMUNITY DEVELOPMENT
DEPARTMENT
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000010 ��
CITY OF ATASCADERO PARCEL MAP
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COMMUNITY DEVELOPMENT
DEPARTMENT
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000011
_ TT /
SHOLDEA- LAND SURVEYS ATTACHMENT D
DOUGLAS$HOLDERS, L.S. #57.00
6EP 1 11 1995
COMMUN11YDEVWPMENT Sept. 11, 1995
Doug Davidson, Senior Planner
Community Development Department
City of Atascadero
RE: Tentative Parcel Map 95004,
(Bernard- 8295 Marchant Avenue)
As you have requested, I am filing a written request and
justification for Subdivision Exceptions from ,Ftag lot stan-
dards: -
1. )Responding to #11-8.208 (A) :
The first 284 .40 feet (approx. ) SE' ly of the R/W ( the
"pole" of the flag lot) of proposed Parcel 1 is'', not included
in any area calculations. However, the area of the 20 foot
wide proposed utility and access easement through Parcel 1 to
Parcel 2 IS included to make up the required .5 ' acre area of
Parcel 1. This was done for two reasons. One, the Planning
staff at the City , after several consultationswith client
and I, indicated that this was acceptable. Two, it does
comply with the intent of regulations, in that 'rear Lot is
able to be sewered, and that the Public health, '; safety and
welfare is not endangered by such a project
2. ) Responding to #11-8.208 (C) :
The accessway to the rear lot is over 150feet long, so it
should be 24 ' wide. However, Parcel 4 of Parcel ' Map CO 75-
274, created this condition, so we are bound by' the 20 feet..
3. ) Responding to #11-8.208 (E) :
The lot farthest from the street will not own accessway in
fee. If it did, the NE--SW line that is the most NE' ly line
of Parcel 2 would have to move more to the SE, treating an
imbalance in Parcel shapes. The way it is designed now, the
usable area of each lot is somewhat similar. Besides, if the
accessway were totally owned by Parcel 2 owner, ' then access
to Parcel 1 would be cumbersome. From a practical anf logical
standpoint, Tentative Parcel Map AT 95-076 should not be
changed.
Resp tfully submitted,
�c: Henry � V�r9►n�a �ernara�
6805 Los Gatos Road•Atascadero, CA 93422 •(805)461- 113
000012 ,
ATTACHMENT E
CITY OF ATASCADERO
114 11TH
ENVIRONMENTAL COORDINATOR
NEGATIVE DECLARATIOO
COMMUNITY DEVELOPMENT DEPT. 6500 PALMA AVE. ATASCADERO, CA 93422 (805)461-5035
APPLICANT: 14EA ;g d- v/R�IAJ14 .6tRA;ARD
gZ` 5 M K►RCq/4.vf WA
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AfgSc14DER0j CA 93` 22
PROJECT TITLE: -PE-A)7'-,4711V.& PKq Rc EL N14 P 9 Soo f
PROJECT LOCATION: 92-25 M49C14AAH- AVE.
PROJECT DESCRIPTION: -tEAn 14 f/vE P,012 6&L MAP 70 Di v/D E
A 1. 13 1469.E P/4/t c.EL /.v7'*O Z LofS O F 0.5-D AIVP 0, 9S
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FINDINGS:
1: The project does not have the potential to degrade the environment.
2. The project will not achieve short-term to the disadvantage of long-term environmental goals.
3. The project does not have impacts which are individually limited.but comulatively considerable.
4. The project will not cause substantial adverse effects on human beings either directly or indirectly.
DETERMINATION:
Based on the above findings, and the information contained in the initial study(made a part hereof by refer-
ence and on file in the Community Development Department).it has been determined that the above project
will not have an adverse impact on the environment.
Heiy1 Fi 5-1`t-vE D,eC,4MP, C14 PLAn/�1/E/Z
Gomffmrifty D t Dffeete�
Date Posted: SER 2.6J /9 5 S'
Date Adopted: ocf o 6-'R /7 i9 S
CDD 11-80
- 000013
ATTACHMENT F - Findings for Approval
Tentative Parcel Map #95004
8295 Marchant Ave. (Bernard/Shoulders)
October 17, 1995
ENVIRONMENTAL FINDING:
The proposed project will not have a significant impact on the
environment. The Negative Declaration prepared for, the project
is adequate.
MAP FINDINGS•
1. The proposed subdivision is consistent with applicable
General and Specific Plans.
2. The design and/or improvement of the proposed subdivision is
consistent with applicable General and Specifiic Plans.
3. The site is physically suitable for the type of development
proposed.
4. The site is physically suitable for the density of the
development proposed.
5. The design of the subdivision, and/or the proposed
improvements, will not cause substantial environmental
damage or substantially and avoidably injure fish and
wildlife or their habitat.
6. The design of the subdivision, and the type of the
improvements, will not conflict with easements acquired by
the public at large for access through or theUse of
property within the proposed subdivision; or substantially
equivalent alternate easements are provided.
7. The proposed subdivision design, and/or the type of
improvements proposed, will not cause serious ''public health
problems.
FLAG LOT FINDINGS:
1. The subdivision is consistent with the character of the
immediate neighborhood.
2. The installation of a standard street, either 'alone or in
conjunction with neighboring properties is not, feasible.
3. The creation of flag lots is justified by topographical
conditions.
000014
4
SUBDIVISION EXCEPTION FINDINGS:
1. The property to be divided is of such size or shape, or is
affected by such topographic conditions, that it is
impossible, impractical or undesirable, in this particular
case, to conform to the strict application of the
regulations codified in this Title.
2. The cost to the subdivider of strict or literal compliance
with the regulations is not the sole reason for granting the
modification.
3. The modification will not be detrimental to the public
health, safety, or welfare, or be injurious to other
properties in the vicinity.
4. Granting the modification is in accord with the intent and
purposes of these regulations, and is consistent with the
General Plan, with all specific plans, and with the intent
and purposes of these regulations.
000015
ATTACHMENT G -- Conditions of Approval
Tentative Parcel Map #95004
8295 Marchant Ave. (Bernard/Shoulders)
October 17, 1995
CONDITIONS OF APPROVAL:
Fire Department Conditions
1. Prior to the recordation of the Parcel Map, an,' adequate
turnaround space for Fire Department vehicles shall be
constructed in conformance with City Engineering Standard
430 Detail #5. The precise type and location of said fire
hydrant shall be as approved by the Fire Marshall and City
Engineer.
2. An adequate fire clearance (minimum unobstructed height of
13 ' 6" ) shall be maintained at all times along the accessway.
Engineering Division Conditions
�tnnrn��PmPnts ranst-bad .
s h a 1 1 . bS..: ].IL
conformance with the City of Atascadero Engineering
Department Standard Specifications and Drawings or as
directed by the City Engineer.
4. The applicant shall enter into an Plan Check' Ins ection
agreement with the City. Prior to recordation of the map,
all outstanding plan check/inspection fees shall be paid.
5. An encroachment permit shall be obtained from the City
Engineering Department prior to the start of''� construction.
6. A Preliminary Soils Report shall be prepared'' for the
property to determine the presence of expansive soil or
other soil problems and shall make recommendations
regarding grading of the proposed site. A final soils
report shall be submitted by the soils engineer prior to
the final inspection and shall certify that all grading
was inspected and approved and that all work', done is in
accordance with the plans and the preliminary report.
A separate document shall be recorded in conjunction with
the parcel map stating that a soils report has been
prepared. The document shall state the date', of the report
along with the name and address of the soils'' engineer or
geologist who prepared the report. The document shall
indicate any soils problems which may exist on the newly
created lots.
1
000016
7. All existing and proposed utility, pipeline, open space,
scenic or other easements are to be shown on the parcel
map. If there are building or other restrictions related
to the easements, they shall be noted on the parcel map.
8. The relocation and/or alteration of existing utilities
shall be the responsibility of the developer.
9. The applicant shall install all new utilities (water, gas,
electric, cable TV and telephone) underground.
10. Any utility trenching in existing streets shall be
overlayed to restore a smooth riding surface as required
by the City Engineer.
11. A grading and drainage plan, prepared by a registered
civil engineer, shall be submitted for review and approval
by the City Engineer prior to the issuance of building
permits. A registered civil engineer shall provide a
written statement that all work has been completed and is
in full compliance with the approved plans and the Uniform
Building Code (UBC) .
12. A black line clear Mylar (0.4 mil) copy and a blue line
print of the parcel map shall be provided to the City upon
recordation.
13. A parcel map in substantial conformance with the approved
tentative map and in compliance with all conditions set
forth in the City of Atascadero Subdivision Ordinance and
the Subdivision Map Act shall be submitted to the City
Engineer for approval. The parcel map shall be signed by
the City Engineer prior to it being placed on the agenda
for City Council approval.
14. Sewer fees shall be paid prior to the issuance of building
permits.
Planning Division Conditions
15. A reflectorized house number master sign shall be
installed at the intersection of the street and accessway
and individual reflectorized address signs shall be placed
on the right hand side of the driveway to each lot. This
shall be done prior to recording of the final map.
16. Improvement plans for the private accessway shall be be
reviewed and approved prior to beginning any work on the
driveway. The private accessway shall consist of 16 feet
of paving with two foot shoulders and shall extend the
entire length of Parcel 1. The design shall also
incorporate the fire turnaround as required in Condition
2
000017
#1. The accessway shall be completed prior t, o recording
the final map.
17 . This tentative map approval shall expire two' (2) years
from the date of final approval unless an extension of
time is granted pursuant to a written request received
prior to the expiration date.
3
000018
u
(MINUTES EXCERPTS)
CITY OF ATASCADERO
PLANNING COMMISSION
10/17/95
ACTION MINUTES
SUBJECT: B. HEARINGS, APPEARANCES, AND REPORTS
1 . TENTATIVE PARCEL MAP #95004 :
Consideration of a request to divide a 1 .13 acre parcel
into two (2) lots of 0 . 50 and 0 . 55 net acre each for
single family residential use . Subject site is located
at 8295 Marchant Avenue . (Henry & Virginia
Bernard) (Shoulders Surveys) .
STAFF
RECOMMENDATION: (Davidson)
1 . That the Negative Declaration prepared for the project
be found adequate under the requirements of the
California Environmental Quality Act (CEQA) ; and
2 . That Tentative Parcel Map #95004 be approved based on
the Findings contained in Attachment F and the
Conditions of Approval in Attachment G.
TESTIMONY:
Ralph Giffard' s letter, opposing the project, was read into the record
by Mr. Davidson. He resides at 8235 Marchant Avenue.
Henry Bernard, 8295 Marchant Avenue, the applicant, offered to answer
any questions .
Nick Vinudo, 8195 Marchant, had no objections to the lot split .
ACTION:
The Planning Commission finds that the Negative Declaration
prepared for the project is adequate under the requirements
of the California Environmental Quality Act (CEQA) .
Motion: Edwards
Second: Sauter
AYES: Edwards, Sauter, Wallace, Zimmerman, Hageman
NOES : Johnson, Bowen
ABSENT: None
MOTION PASSED 5/2
(Page 3 of 5)
000019
Planning Commission Meeting, October 17 , 1995
ACTION:
The Planning Commission approves of Tentative Parcel Map
#95004 based on the Findings contained in Attachment F and
the Conditions of Approval in Attachment G'.
Motion: Edwards
Second: Sauter
AYES : Edwards, Sauter, Wallace, Hageman
NOES : Johnson, Bowen, Zimmerman
ABSENT: None
MOTION PASSED 4/3
(Page 4 of 5)
000020
i
REPORT TO CITY COUNCIL Meeting Date: 12/13/94
CITY OF ATASCADERO Agenda Item: -
Through: Andy Takata, City Manager
From: Kelly Heffernon, Administrative Analyst
SUBJECT: A resolution approving an application for grant funds to continue
Atascadero's used oil recycling program
RECOMMENDATION: That Council adopt Resolution No. 105-95 approving an
application for grant funds under the alifornia Used Oil
Recycling Enhancement Act
BACKGROUND:
Since 1993, the City has applied for and received three grants under the California
Used Oil Recycling Block Program totalling $24,240. The purpose of the grant money
was to establish and maintain a certified used oil recycling center E t the Wil-Mar yard.
This center opened in April 1994.
The program allows the public to drop off used motor oil on a consistent basis and
has been very successful; from 1/1/95 through 9/30/95, the City recycled a total of
2,915 gallons of used motor oil.
Under the California Used Oil Recycling Block Grant program, an local government
is eligible to receive funding. Awards are based on the population formula of 31 cents
per resident. With an estimated City population of 25,225 (State Dept. of Finance,
Demographic Research Unit), Atascadero qualifies for a maximum award of $7,820
for FY 1996/97. The City is requesting the maximum amount.
DISCUSSION:
The grant, if approved by the State, will provide $7,820 for public education and
promotion of the program and hauling costs of the used oil and ail filters. Wil-Mar
accepts used motor oil monday through friday from 8:00 a.m. tc 4:00 p.m. and on
"Recycle Saturdays" held twice per month.
Council should note that the City is not liable for any oil spillage du ing transportation.
The hauler is insured against any hazardous waste spills.
i
000021
FISCAL IMPACT:
No City funds will be used for this project.
Encl: Resolution No. 106-95
000022
RESOLUTION NO. 106 - 95
A RESOLUTION OF THE ATASCADERO CITY COUINCIL
APPROVING THE APPLICATION FOR GRANT FUNDS UNDER
THE USED OIL RECYCLING BLOCK GRANT PROGRAM
for the following project:
MAINTENANCE OF THE CITY'S EXISTING
USED OIL RECYCLING PROGRAM
WHEREAS, the people of the State of California have enacted the California Oil
Recycling Enhancement Act that provides funds to cities and counties for establishing
and maintaining local used oil collection programs that encourage recycling or
appropriate disposal of used oil; and
WHEREAS, the California Integrated Waste Management Board has been
delegated the responsibility for the administration of the program within the state,
setting up necessary procedures governing application by cities and counties under
the program; and
WHEREAS, the applicant will enter into an agreement ';with the State of
California for development of the project;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Atascadero authorizes the submittal of an application to the California Integrated
Waste Management Board for a 1996/97 Used Oil Recycling Block Grant. The City
Manager, or designee, is hereby authorized and empowered to execute in the name
of the City of Atascadero all necessary applications, contracts, ',:payment requests,
agreements and amendments hereto for the purposes of securing grant funds and to
implement and carry out the purposes specified in the grant application.
On motion by , seconded by the fpregoing resolution
is hereby adopted in its entirety on the following roll call vote:
AYES:
NOES:
ABSENT:
DATE ADOPTED: November 14, 1995
000023
Resolution No. 106 - 95
Page 2
ATTEST: CITY OF ATASCADERO
By:
LEE PRICE, City Clerk GEORGE P. HIGHLAND, Mayor
APPROVED AS TO FORM:
ARTHER R. MONTANDON, City Attorney
000024
MEMORANDUM
REPORT TO CITY COUNCIL AGENDA ITEM:
CITY OF ATASCADERO DATE: 11-14-95
THROUGH: Andrew J. Takata, City Manager
FROM: Brady Cherry, Director
Department of Community Services
SUBJECT: EXTENSION OF CONTRACTUAL AGREEMENT VVITHF. L. HENDERSON
AND ASSOCIATES FOR ARCHITECTURAL SE VICES FOR THE
ATASCADERO YOUTH RECREATION CENTER PROJECT
RECOMMENDATION:
Adopt Resolution No. 107-95 authorizing the execution of an extensionf the Agreement with
F. L. Henderson and Associates for architectural services on the Youth Center Project, using
Community Development Block Grant Funds (CDBG) previously allocated by the City Council
for this purpose.
• BACKGROUND:
Last Spring, the City Council allocated $25,000 from Community Dev lopment Block Grant
funds to continue design work for the Atascadero Youth Recreation Cent r. With the plans for
the seismic retrofit and Americans with Disabilities (A.D.A.) improvements complete, there is
a need to redesign and engineer the outdated electrical systems in the.bi ilding, run a Title 24
check on the sizes and types of equipment in the facility, prepare schem tic mechanical plans,
and prepare a phased construction plan for incremental use of the building beginning with the
"pooiffroom.
Completion of the above-mentioned work will provide the City with er ough design work to
make the building functional when funds are available.
FISCAL IMPACT:
$25,000 from CDBG funds earmarked for architectural services at the Youth Center.
CAM YCOUNWO V 1495A.RPT
000025
RESOLUTION NUMBER 107-95
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ATASCADERO, CALIFORNIA, AUTHORIZING THE EXECUTION
OF AN AMENDMENT TO CONTRACT NO. 95004
WITH F. L. HENDERSON AND ASSOCIATES
FOR
ARCHITECTURAL DESIGN SERVICES FOR THE
ATASCADERO YOUTH RECREATION CENTER PROJECT
The City Council of the City of Atascadero, California, hereby
resolves as follows:
1. The Mayor is hereby authorized to execute an Amendment to
the Agreement with F. L. Henderson and Associates for
architectural design services.
2. The City Manager is hereby authorized to make minor
corrections or modifications of a mathematical or
clerical nature.
3. The Finance Director is hereby authorized to appropriate
Community Development Block Grant Funds, if necessary;
release and expend funds; and issue warrants to comply
with the terms of this agreement.
PASSED AND ADOPTED at a regular meeting of the City Council of
the City of Atascadero, held on the of 1995.
ATTEST: CITY OF ATASCADERO
LEE PRICE, City Clerk GEORGE P. HIGHLAND, Mayor
APPROVED AS TO FORM:
ARTHER R. MONTANDON, City Attorney
CACITYCOUNMESOLUTN.795
00602b
AMENDMENT TO THE AGREEMENT, CONTRACT NO. 95004,
WITH F. L. HENDERSON AND ASSOCIATES'',;
FOR
ARCHITECTURAL DESIGN SERVICES FOR THE ATASICADERO
YOUTH RECREATION CENTER RENOVATION PROJECT
CONTRACT NO. 95004 is hereby" amended as follovs:
1. Consultant agrees that the term of the Agreement shall be
amended to extend the time of completion 180 days from
the time of the execution of this Amendment, or until
March 15, 1996.
2. Consultant will provide the following services as
described under Exhibit "D" for the: City Project
described as Atascadero Recreation Center Design Work.
Exhibit "D" shall become part of the original Agreement,
"Responsibilities of the Consultant" and''; Scope of Work.
3 . All other terms and conditions of the Agreement, Contract
No. 95004, remain in full force and effect.
Amendment executed on 1995, at
Atascadero, California.
ATTEST: CITY OF ATASCADERO
LEE PRICE, GEORGE P. HIGHLAND
CITY CLERK MAYOR
APPROVED AS TO FORM:
BY:
ARTHER R. MONTANDON, CONSULTANT: FRANK L. HENDERSON,
CITY ATTORNEY PRESIDENT
C\CONTRAMHENDERSN.AMD
0000,E
CONTRACT NO. 95004, EXHIBIT D
ATASCADERO RECREATION CENTER PROJECT
AMENDED CONSULTANT WORK PLAN
The following tasks shall be added to the Scope of Work:
TASK 3 . 01: Coordinate the preparation of plans and engineering
for new electrical systems for the Youth Center
Building.
TASK 3 .02 : Prepare Title 24 Report for types and sizes of
mechanical systems.
TASK 3 . 03 : Prepare schematic mechanical plans for the building
systems.
TASK 3 .04 : Prepare construction drawings adequate for issuance
of a building permit for the use of the Pool Room
as a Youth/Teen Center. Prepare phased
construction plan with estimates for seismic
retrofit work.
TASK 3 .05: Meet with City Staff to review future design needs
for building (i.e. , landscape design, etc. ) .
C:\CONTRAMHENDERSN.EXD
000028
REPORT TO CITY COUNCIL
Agenda Item:` 1
CITY OF ATASCADERO Meeting Date: 1/14/94
Through: Andrew J.Takata, City Manager
Via: Steven J Sylvester, City Engineer
From: John B Neil, Assistant City Engineer
S B E T:
Cooperative Agreement for with CalTrans for construction of drainage improvements in
the Amapoa/Tecorida Drainage Basin.
RECOMMENDATION:
Adopt Resolution 109-95 authorizing the Mayor to enter into a Cooperative Agreement
with CalTrans for design and construction of drainage improvements in the
Amapoa/Tecorida Drainage Basin.
E
DISCUSSION:
The City has requested that CalTrans provide $300,000 in Minor Projects uA monies to
® fund drainage improvements in the Amapoa/Tecorida drainage basin as outlined in the
attached "Cooperative Agreement Report".
The Cooperative Agreement which must be executed prior to recieving the funds would
require that the City of Atascadero perform the design of the facilities, perform
environmental determinations, produce working drawing, advertise for bids and administer
the construction. CalTrans is required, in addition to the funding, to provide perpetual
maintenance for all portions of the improvements within the Highway 41 right-of-way.
The Cooperative Agreement has been examined and approved as to form by the City
Attorney and as to content by the City Engineer. After signature by the Mayor, the
Cooperative Agreement will be returned to CalTrans, who will submit it to the California
Transportation Commission (CTC) for authorization of the funding. Cal rans must request
CTC approval prior to February 1, 1996.
FISCAL IMPACT:
The estimated total cost of the project is $732,375. Upon approval oft e Cooperative
Agreement by the CTC, CalTrans will provide a one time payment of $300,000 to
Atascadero. The estimated $432,375 remaining cost will be drawn from funds now
available in Amapoa/Tecorida Drainage Impact Fees Fund and in Developer Drainage
Impact Fees Fund.
E
000029
Page 2
Amapoa/Tecorida Cooperative Agreement
Meeting date: 11/14/95
ATTACHMENTS:
Attachment A - Resolution 109-95
Attachment B -Copy of "COOPERATIVE AGREEMENT"
Attachment C- Copy of City "COOPERATIVE AGREEMENT REPORT"
C:\CORRES\ATAS95\AMAPOA.STF
000030
RESOLUTION NO. 109-95
A RESOLUTION OF THE ATASCADERO CITY COUNCIL
FOR ENTERING INTO A COOPERATIVE AGREEMENT'''WITH
THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR
THE FUNDING OF DRAINAGE IMPROVEMENTS IN THE
AMAPOA/TECORIDA DRAINAGE BASIN
WHEREAS, the California Department of Transportation has
determined that drainage improvements constructed along State Highway 41
will benefit both the State and the City; and
WHEREAS, the California Department of Transportation has prepared
a COOPERATIVE AGREEMENT which will transfer responsibility for this
project to the City of Atascadero along with $300,000 in Minor Projects "A"
funds; and
WHEREAS, the procedures and criteria established by the California
Department of Transportation require that the City enter a COOPERATIVE
AGREEMENT with the City before applying for funds from the California
Transportation Commission;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Atascadero:
1 . Approves entering into a COOPERATIVE AGREEMENT with the
California Department of Transportation for the construction of
drainage improvements in the Amapoa/Tecorida drainage basin.
2. Authorizes signature of the COOPERATIVE AGREEMENT by the
Mayor.
3. Directs staff to begin the preparation of construction plans and
specifications for the project.
PASSED AND ADOPTED at a regular meeting of the City`'Council of the City
of Atascadero held on the November 28, 1995.
000031
Resolution No. 109-95
Page Two
On motion by Councilperson and seconded by Councilperson ,
the foregoing Resolution is hereby adopted in its entirety on the following roll call
vote:
AYES:
NOES:
ABSENT:
ADOPTED:
ATTEST: CITY OF ATASCADERO
By:
LEE PRICE, City Clerk GEORGE P. HIGHLAND, Mayor
APPROVED AS TO FORM
ARTHER R. MONTANDON, City Attorney
000032
a
05-SLO-41-1.4 . 74/15 . 87
05-250-429$00
�
Drainage Im rove�ro/ g , P mems
District Agm' t ##05CA0034
COOPERATIVE AGREEMENT
THIS AGREEMENT, ENTERED INTO ON is between the
STATE OF CALIFORNIA, acting by and through its Department of Transportation,
referred to herein as "STATE, " and
CITY OF ATASCADERO,
a body politic and a municipal
corporation of the State of
California; referred to herein
as "CITY"
RECITALS
(1) STATE and CITY pursuant to Streets and Highways Code Section 130 ,
are authorized to enter into a Cooperative Agreement for improvements to
State highways within CITY.
(2) CITY desires drainage improvements adjacent to State Highway 101
nd State Highway 041 consisting of construction of a storm drain which
ould intercept and divert storm water away from the ';existing undersized
culverts and State Highway 101, referred to herein as "PROJECT" .
(3) In order to bring about the earliest pos$ible completion of
PROJECT, CITY desires to provide all preliminary engineering, including
plans, specifications and estimates (PS&E) , prepare cor:tract documents and
advertise, award and administer the construction contra6t for PROJECT.
(4) STATE is agreeable to CITY' s proposal to prepare the contract
documents and advertise, award and administer the construction contract for
PROJECT.
(5) The parties hereto intend to define herein the ';terms and conditions
under which PROJECT is to be developed, designed, constructed, financed and
maintained.
SECTION I
CITY AGREES:
(1) To perform all necessary preliminary engineering, including
environmental document (ED) , plans and specifications and utility
identification and location, and all necessary construction engineering for
ROJECT and bear one hundred percent (1000) of all actual costs thereof .
Page 1 of 8
00003:3
District Agreement #OS-CA-0034
(2) To have detailed plans, specifications and estimates (PS&E) and to
submit each to STATE for review and approval at appropriate stages of
development . Final plans and standard special provisions shall be signed b
a Civil Engineer registered in the State of California. Is
(3) Personnel who prepare the PS&E and right of way maps shall be
available to STATE, at no cost to STATE, through completion of construction
of PROJECT to discuss problems which may arise during construction and/or to
make design revisions for contract change orders .
(4) To make written application to STATE for necessary encroachment
permits authorizing entry onto STATE' s right of way to perform surveying and
other investigative activities required for preparation of the ED and/or
PS&E.
(S) To identify and locate all high and low risk underground facilities
within the PROJECT area as part of its design responsibility and to protect
or otherwise provide for such facilities, all in accordance with STATE' s
"Manual on Hirth and Low Risk Underground Facilities Within Hicxhway Ricthts of
Way" . CITY hereby acknowledges receipt of STATE' s "Manual on high and Low
Risk Underground facilities Within Highway Rights of Way" . All facilities
not relocated or removed in advance of construction shall be identified on
the PROJECT plans and specifications .
(6) To furnish evidence to STATE, in a form acceptable to STATE, that
arrangements have been made for the protection, relocation, or removal of all
conflicting facilities within STATE' s right of way and that such work will
be completed prior to the award of the contract to construct PROJECT or as
covered in the Special Provisions for said contract . This evidence sha
include a reference to all required State highway encroachment permits .
(7) CITY shall require the utility owner and/or its contractors
performing the relocation work within STATE' s right of way to obtain a STATE
encroachment permit prior to the performance of said relocation work.
(8) To be responsible, at CITY' s expense, for the investigation of
potential hazardous waste sites that would impact PROJECT.
(9) To advertise, award and administer the construction contract for
PROJECT in accordance with requirements of CITY Public Construction Act and
the California Labor Code, including its prevailing wage provisions . Workers
employed in the performance of work contracted for by CITY, and/or performed
under encroachment permit, are covered by provisions of the Labor Code in the
same manner as are workers employed by STATE' s Contractors . CITY shall
obtain applicable wage , rates from the State Department of Industrial
Relations and shall adhere to the applicable provisions of the State Labor
Code . Violations shall be reported to the State Department of Industrial
Relations .
(10) To apply for necessary encroachment permits for required work
within State highway right of way in accordance with STATE' s standard permit
procedures as more specifically defined in Articles (3) , (4) , (S) and (6) of
Section III of this Agreement .
Page 2 of 8
000034
C;Upy
District Agreement #05-CA-0034
(11) To require that the construction contractor furnish both a payment
and performance bond in CITY' s name, with both bonds complying with the
Ws
equirements set forth in Section 3-1 . 02 of STATE',' s current Standard
pecifications .
(12) To construct PROJECT in accordance with plans and specifications
of CITY, to the satisfaction of and subject to the approval of STATE.
(13) Contract administration procedures shall conform to the applicable
requirements set forth in STATE' s Construction Manual, Local Programs Manual
and the Encroachment Permit for construction of PROJECT.
(14) Construction within the existing or ultimate STATE right of way
shall comply with the requirements in STATE ' s Standard Specifications and
PROJECT Special Provisions, and in conformance with methods and practices
specified in STATE 's Construction Manual .
(15) If, during the course of construction, errors or omissions are
discovered in any of the plans and specifications which CITY and/or CITY
personnel have provided pursuant to this Agreement, CITY and/or CITY
personnel shall make all necessary corrections and furnish the corrected
product to STATE within a reasonable time to be specified by STATE .
(16) If CITY uses own staff to perform surveys, such surveys shall
conform to the methods, procedures, and requirements of STATE ' s Surveys
Manual .
(17) To furnish, at CITY expense and subject to 'approval of STATE, a
*field site representative who is a licensed Civil Engineer in the State of
California, to perform the functions of a Resident Engineer.
(18) To bear all PROJECT construction costs in ex6ess of $300, 000 .
(19) To account for all PROJECT costs to be paid for by STATE pursuant
to this Agreement.
(20) Within sixty (60) days following the completion and acceptance of
the PROJECT construction contract, to furnish STAT; a complete set of
acceptable full-sized film positive reproducible AsBuilt plans and all
contract records, including survey documents and microfilm copy of all
structure plans .
(21) Upon completion of work under this Agreemeht, CITY will assume
maintenance and the expense thereof for any part of PROJECT located outside
of current STATE right of way.
(22) If CITY terminates PROJECT prior to completion of the construction
contract for PROJECT, STATE may require CITY, at CITY' s expense, to return
the State Highway right of way to its original condition or to a condition
of acceptable permanent operation. If CITY fails to do so, STATE reserves
the right to either finish PROJECT, place PROJECT in satisfactory permanent
operation condition or if PROJECT requires extensive work outside State
Page 3 of 8
000035
}
t t py District Agreement #05-CA-0034
(6) To issue, at no cost to CITY and CITY' s contractor, upon proper
application by CITY and by CITY' s contractor, the necessary encroachment
permits for required work within the State Highway right of way, as mor
specifically defined in Articles (3) , (4) and (5) of Section III of thi
le
Agreement .
(7) To provide, at no cost to CITY, a qualified STATE representative
who shall have authority to accept or reject work and materials or to order
any actions needed for public safety or the preservation of property and to
assure compliance with all provisions of the encroachment permit (s) issued
to CITY and to CITY' s contractor.
SECTION III
IT IS MUTUALLY AGREED:
(1) All obligations of STATE under the terms of this Agreement are
subject to the appropriation of resources by the Legislature and the
allocation of resources by the California Transportation Commission.
(2; Should CITY award a contract for PROJECT prior to the allocation
of resources by the California Transportation Commission, there is no
guarantee of STATE' s participation and CITY shall assume all risks thereof .
(3) Construction by CITY of improvements referred to herein which lie
within STATE highway rights of way or affect STATE facilities, shall not be
commenced until CITY' s original contract plans involving such work and p1
for utility relocations have been reviewed and accepted by signature o
STATE ' s District Director of Transportation, or the District Director' s
delegated agent, and until an encroachment permit to CITY authorizing such
work has been issued by STATE.
(4) CITY shall obtain aforesaid encroachment permit through the office
of State District Permit Engineer and CITY' s application shall be accompanied
by five (5) sets of reduced construction -plans of aforesaid STATE approved
contract plans . Receipt by CITY of the approved encroachment permit shall
constitute CITY' s authorization from STATE to proceed with work to be
performed by CITY or CITY' s representatives within proposed STATE rights of
way or which affects STATE facilities, pursuant to work covered by this
Agreement . CITY' s authorization to proceed with said work shall be
contingent upon CITY' s compliance with all provisions set forth in this
Agreement and said Encroachment Permit.
(5) CITY' s construction contractor shall also be required to obtain an
encroachment permit from STATE prior to commencing any work within STATE
rights of way or which affects STATE facilities . The application by CITY' s
contractor for said encroachment permit shall be made through the office of
State District Permit Engineer and shall include proof said contractor has
payment and performance surety bonds covering construction of PROJECT.
(6) CITY shall provide a right-of-way certification prior to the
granting of said encroachment permit by STATE to certify that legala
physical control of rights of ' way were acquired in accordance wi
applicable State and Federal laws and regulations .
Page 5 of 8
000036
District Agreement #05-CA-0034
Highway right of way, as well as within, STATE may elect to place PROJECT,
within State Highway right of way only, in sat is f actory' permanent operation
g e
ndition. STATE will bill CITY for all actual expenss incurred and CITY
STATE, acting through
the State Controller, may withhold an equal amount from future apportionments
due CITY from the Highway User Tax Fund.
(23) To submit a billing in the amount of $300 , p00 to STATE (which
billing will be forwarded fifteen (15) days prior to CITY' s bid advertising
date of a construction contract for PROJECT) . Said''; billing represents
STATE ' s agreed to lump sum contribution towards the cost of construction for
PROJECT.
(24) To retain or cause to be retained for audit by STATE or other
government auditors for a period of three (3) years from date of final
payment, all records and accounts relating to construction of PROJECT.
(25) To return STATE' s deposit stipulated in Section II, Article (1)
below, as soon as possible in the event CITY does not award a contract to
construct PROJECT.
SECTION II
STATE AGREES :
(1) To deposit with CITY within twenty-five (25)'', days of receipt of
Willing therefor (which billing will be forwarded fifteen (15) days prior to
CITY' s bid advertising date of a construction contract for PROJECT) , the
amount of $300 , 000, which figure represents STATE' s contribution towards
PROJECT construction costs . In no event shall STATE' s !;total obligation for
PROJECT construction costs under this Agreement expeed the amount of
$300 , 000 .
(2) STATE ' s share of the expense of preliminary (;engineering shall be
an amount equal to 00 of CITY' s actual costs for preliminary engineering for
the entire PROJECT.
(3) STATE ' s share of the expense of construction 'engineering shall be
an amount equal to 00-. of CITY' s actual costs of construction engineering for
the entire PROJECT.
(4) To provide, at no cost to CITY, oversight of PROJECT and to provide
prompt reviews and approvals, as appropriate, of submittals by CITY, and to
cooperate in timely processing of PROJECT.
(5) To issue, at no cost to CITY, upon proper application by CITY an
encroachment permit to CITY authorizing entry onto STATE' s right of way to
perform survey and other investigative activities required for preparation
of the ED and/or PS&E. If CITY uses consultants rather than its own staff
to perform required work, the consultants will also be required to obtain an
encroachment permit . The permit will be issued at no cost upon proper
application by the consultants .
Page 4 of 8
000037
-'a
lf%(;Py
District Agreement #05-CA-0034
(7) CITY shall not advertise for bids to construct PROJECT until after
an encroachment permit has been issued to CITY by STATE, nor shall CITY award
a contract to construct PROJECT until after receipt of STATE' s deposi
required in Section II , Article (1) of this Agreement . 0
(8) CITY' s construction contractor shall maintain in force, until
completion and acceptance of the PROJECT construction contract, a policy of
Contractual Liability Insurance, including coverage of Bodily Injury
Liability and Property Damage Liability in accordance with Section 7-1 . 12 of
State Standard Specifications . Such policy shall contain an additional
insured endorsement naming STATE, its officers, agents and employees as
additional insureds . Coverage shall be evidenced by a Certificate of
Insurance in a form satisfactory to STATE which shall be delivered to STATE
before the issuance of an encroachment permit to CITY' s contractor.
(9) In construction of said PROJECT, representatives of CITY and STATE
will cooperate and consult, and all work pursuant to PROJECT shall be
accomplished according to approved plans, specifications and applicable STATE
standards . Satisfaction of these requirements shall be verified by the STATE
representative . The STATE representative is authorized to enter CITY' s
property during construction for the purpose of monitoring and coordinating
construction activities .
(10) Changes to PROJECT plans and specifications shall be implemented
by contract change orders reviewed and concurred with by the STATE
representative . All changes affecting public safety or public convenience,
all design and specification changes, and all major changes as defined in the
STATE ' s Construction Manual shall be approved by STATE in advance o
performing the work. Unless otherwise directed by the STATE representativ
changes authorized as provided herein will not require an encroachment permi
rider. All changes shall be shown on the As-Built plans referred to in
Section I, Article (18) of this Agreement .
(11) CITY shall provide a claims process acceptable to STATE, and shall
process any and all claims through CITY' s claim process . The STATE
representative will be made available to CITY to provide advice and technical
input in any claim process .
(12) If existing public and/or private utilities conflict with PROJECT
construction or violate STATE' s encroachment policy, CITY shall make all
necessary arrangements with the owners of such utilities for their
protection, relocation or removal in accordance with STATE policy and
procedure for those facilities located within the limits of work providing
for the improvement of the State highway and in accordance with CITY policy
for those facilities located outside of the limits of work for the State
highway. Total costs of such protection, relocation or removal shall be
determined in accordance with STATE policy and procedure. Any relocated or
new facilities shall be correctly shown and identified on the As-Built plans
referred to in Section I , Article (21) of this agreement .
(13) If any unforseen potential hazardous waste sites are encountered
during construction of PROJECT, STATE and CITY shall meet and confer on the
appropriate apportionment of costs for any action which may be required.
Page 6 of 8
000038
COPY
District Agreement #05-CA-0034
(14) Pursuant to the authority contained in Section 591 of the Vehicle
Code, STATE has determined that within such areas as are within the limits
IVf PROJECT and are open to public traffic, CITY shall comply with all of the
equirements set forth in Divisions 11, 12, 13 , 14 , and 15 of the Vehicle
Code . CITY shall take all necessary precautions for safe operation of CITY' s
vehicles, the construction contractor' s equipment and vehicles and/or
vehicles of personnel retained by CITY and for the:, protection of the
traveling public from injury and damage from such vehicles or equipment .
(15) All phases of PROJECT, from inception throughout construction
contract by CITY or STATE, will be developed in accordance with all policies,
procedures, practices and standards that STATE would notmally follow.
(16) Upon completion and acceptance of the PROJECT cl';onstruction contract
by CITY to the satisfaction of the STATE representative, STATE will accept
control of the facility and will maintain, at its own cost and expense, those
portions of PROJECT constructed within the State right of way.
(17) Upon completion of all work under this Agreement, ownership and
title to all materials, equipment and appurtenances installed within STATE' s
right of way will automatically be vested in STATE, and materials, equipment
and appurtenances installed outside of STATE ' s right of way will
automatically be vested in CITY. No further agreement will be necessary to
transfer ownership as hereinabove stated.
(18) Nothing in the provisions of this Agreement is intended to create
duties or obligations to or rights in third parties dot parties to this
Agreement or affect the legal liability of either party to the Agreement by
mposing any standard of care with respect to the maintenance of State
highways different from the standard of care imposed by; law.
(19) Neither STATE nor any officer or employee thereof is responsible
for any damage or liability occurring by reasons of anything done or omitted
to be done by CITY under or in connection with any' work, authority or
jurisdiction delegated to CITY under this Agreement . It is understood and
agreed that, pursuant to Government Code Section 895 .',;4, CITY shall fully
defend, indemnify and save harmless the State of California, all officers and
employees from all claims, suits or actions of every name, kind and
description brought for or on account of injury (as defined in Government
Code Section 810 . 8) occurring by reason of anything done or omitted to be
done by CITY under or in connection with any work, authority or jurisdiction
delegated to CITY under this Agreement .
(20) Neither CITY nor any officer or employee thereof is responsible for
any damage or liability occurring by reasons of anything done or omitted to
be done by STATE under or in connection with any 1 work, authority or
jurisdiction delegated to STATE under this Agreement . It is understood and
agreed that, pursuant to Government Code Section 895 .4 ,'; STATE shall defend,
indemnify and save harmless CITY from all claims, suits or actions of every
name, kind and description brought for or on account of injury (as defined
in Government Code Section 810 . 8) occurring by reason ' of anything done or
omitted to be done by STATE under or in connection with any work, authority
or jurisdiction delegated to STATE under this Agreement; .
Page 7 of 8
000039
UP y
District Agreement #05-CA-0034
(21) This Agreement may be terminated or provisions contained herein may
be altered, changed or amended by mutual consent of the parties hereto.
(22) No alteration or variation of the terms of this Agreement shall bis
valid unless made in writing and signed by the parties hereto and no ora
understanding or agreement not incorporated herein shall be binding on any
of the parties hereto.
(23) Those portions of this Agreement pertaining to the construction of
PROJECT shall terminate upon completion and acceptance of the PROJECT
construction contract by CITY or on January 1, 1998 , whichever is earlier in
time; however, the ownership, operation, maintenance, liability and claims
clauses shall remain in effect until terminated or modified in writing by
mutual agreement .
STATE OF CALIFORNIA CITY OF ATASCADERO
Department of Transportation 6500 Palma Ave
Atascadero CA 93422
JAMES W. VAN LOBEN SELS
Director of Transportation
By
Mayor
By
Kenneth G. Nelson Date :
District Director
Date : Attest :
Approved as to form & procedure By
Lee Price, City Clerk
By Date :
Attorney, Department of
Transportation Approved as to form & procedure
Certified as to form & procedure By
Art Montandon, City Attorney
By Date :
Accounting Administrator
Approved as to content :
Date :
By:
Certified as to funds Steve Sylvester, City Engineer
Date :
By
Kathleen M. Copeland
Budget Manager
Date :
Page 8 of 8
000040
COOPERATIVE AGREEMENT REPORT
PREPARED BY THE
CITY OF ATASCADERO
Storm drain improvements along State Highway 41
as identified in the
Amapoa/Tecorida Master Drainage Study
1. INTRODUCTION
The area historically referred to as the Amapoa/Tecorida Drainage Basin'', is shown on
Figure 1. Due. to the frequency of flooding in the lower portions of the:
basin, the City of
Atascadero has performed a drainage study to analyze the existing flooding problems and
provide recommendations for reducing flooding potential in the basin.
The City of Atascadero has funded hydrologic and hydraulic studies which indicate that
flooding potential in the basin can be reduced in-part by construction of a storm drain
along Highway 41 which outlets into Atascadero Creek.
11. PROBLEM
Development within the Amapoa/Tecorida Drainage Basin has resulted in the
construction of man-made structures which have had a pronounced effect on the historic
flow patterns in the area. In some cases, these structures have aggravated the flooding
experienced within the basin. The construction of Highways 41 and 10:1 have also
influenced flow patterns in the lower reaches of the basin. Other development within
the basin such as the construction of residences and roads has also helped shape the
flow patterns which exist today.
Natural channels within the lower portions of the basin tend to be weed-choked and ill-
defined with little slope. Cleaning of these channels has proved problematic in the past
due to the impacts these operations have on the aquatic life which resides there. The
California Department of Fish and Game has a history of limiting the City's ability to
clear growth from the channels for habitat preservation reasons. In addition, many of the
channels are located on private property.
Currently the entire 464 acre basin below Atascadero Lake drains Northerly to the
existing culverts under Highway 101 at Marchant Avenue. This culvert ',system continues
under El Camino Real and Century Plaza eventually discharging into Atascadero Creek.
It was found that the four existing 36" reinforced concrete pipes (RCP) tinder Highway
101 do not have adequate capacity to convey the peak flows from a 10*year storm event
from the fully developed basin nor do the facilities into which they discharge.
000041L
Storms which produce flows in excess of the culverts' capacity under Highway 101 are
routed overland along Marchant Avenue, cross Highway 41 and continue Northerly to
Atascadero Creek via an existing drainage channel. When this occurs, the interchange of
Highway 41 and Highway 101 become flooded. Through traffic on Highway 41 and off-
ramp and on-ramp traffic to Highway 101 are interrupted by flooding of the interchange.
In addition, a poorly organized system of culverts and inlets along Highway 41 between
Highway 101 and Portola Road causes flooding at other locations.
III. PROPOSAL
The City of Atascadero has developed a plan to reduce flooding potential in the lower
portions of the Amapoa/Tecorida Drainage Basin. It involves the construction of a storm
drain along Highway 41 which would intercept and divert storm water away from the
existing undersized culverts and Highway 101. it should be noted that when the
capacity of the existing culverts is exceeded, excess flows proceed overland to the
drainage channel into which the proposed storm drain would discharge. In essence,
there will be no net "diversion" of storm water as a result of construction of the Highway
41 storm drain. Figure 4 shows the routing of the proposed storm drain.
The benefits realized by the State by construction of the storm drain would be two-fold.
First, it would reduce the likelihood of inundation at the Highway 41/101 interchange
reducing traffic interruptions and delays. Second, it would formalize the existing
drainage network along Highway 41 between Highway 101 and Portola Road possibly
reducing State exposure to liability which could result from the failure of the existing
drainage facilities.
The City of Atascadero is seeking financial assistance from CalTrans for construction of
the portion of the storm drain within their right-of-way. The City proposes to perform
the design, produce working drawings, put the project out to bid and to administer the
construction. The City also proposes to perform the necessary environmental
determinations required for such a project.
IV. ENVIRONMENTAL CLEARANCE
This project has been identified in the Amapoa/Tecorida Master Drainage Study and is
currently being reviewed by the City of Atascadero Environmental Coordinator. The City
of Atascadero will conduct any public hearings that may be required by the California
Environmental Quality Act (CEQA) related to the construction of the proposed project.
V. ADEQUACY
As proposed, the improvements will accommodate the peak flow from a 25 year design
storm from the fully developed drainage basin. By diverting storm water away from
existing undersized facilities at Highway 101, flood potential at the Highway 101/41
interchange will be significantly reduced. No other projects requiring CalTrans
participation are necessary to implement or supplement this plan.
000042
VI. ALTERNATE SOLUTIONS
The City has carefully researched alternate solutions to reduce flooding potential in the
Amapoa/Tecorida Drainage Basin, and has found none that are cost effective. A copy of
the Amapoa/Tecorida Master Drainage Study has previously been forwarded to CalTrans
and more fully describes the alternatives evaluated.
CalTrans could design and contract a similar project without City participation.
However, lack of City participation would require that CalTrans obtain total funding for
the project, including design, contract administration and construction as well as the
necessary environmental determinations. City participation would significantly reduce
the cost to CalTrans by limiting their participation to a pre-agreed amount. It would also
allow the project to proceed without waiting for total State funding.
VII. PARTICIPATION
The total cost of the project constructed within the CalTrans right-of-war is estimated to
be approximately $732,375. This figure includes all aspects of design, administration
and construction with a reasonable contingency factor.
It is the present proposal that CalTrans will establish this as a Minor Project "A" and
provide the City with $300,000 of funding. The City will then design, administer and
construct the project providing the remainder of necessary funds.
Thoseortions
p of the project built within the Highway 41 right-of--way vNil) be owned by
the State, and the State will provide maintenance for those portions plus maintenance of
the outfall to Atascadero Creek that is necessary to the operation of the State owned
improvements.
VIII. BENEFITS
CalTrans will benefit in having the described drainage problems on Highway 41
alleviated with an expenditure substantially less than $732,375. CalTran5 will also
benefit in having those personnel that would have been dedicated to this project
available for work on other projects.
The State will further benefit in that users of Highway 41 will experience fewer delays
and/or detours which result from the inundation of the Highway 41/101': interchange.
IX. METHOD OF ACCOMPLISHMENT
The City of Atascadero will design, perform environmental determinations, administer
and construct the project, with the assistance of limited funding by CalTrans. The City
currently has Developer Drainage Impact fees and Amapoa/Tecorida Drainage impact
fees to fund the remaining portions of the project within the CalTrans right-of-way.
000043
X. RECOMMENDATION
It is recommended that CalTrans establish this project as a Minor Project "A" with
funding of $300,000, and that a Cooperative Agreement be established and signed by
the two parties. Under terms of the Cooperative Agreement, the City will assume
responsibility for design, environmental determinations, administration and construction
of the project. Also, under the Cooperative Agreement, CalTrans will assume
maintenance responsibility for the improvements constructed within their right-of-way as
well as the outfall to Atascadero creek necessary for the functioning of those
improvements. The City of Atascadero will assume maintenance responsibility for all
other project improvements.
9310414.ata
060044
I
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: - g
Through: Andy Takata, City Manager O Meeting Date: 11/14/95
From: Alicia I. Lara, Personnel Analys
SUBJECT: Contract between City of Atascadero and Addiction Medicine Co 1sultants, Inc.
RECOMMENDATION: Adopt Resolution No. 108-95
BACKGROUND: The Department of Transportation (DOT) issued final regulations implementing the
Omnibus Transportation Employee Testing Act of 1991, in February 1994. These regulations are
designed to augment the safety of the transportation industry and the public at large by requiring
employers to test safety-sensitive employees for the use of alcohol and controlled substances.
There is a possibility that a court may find that the regulations do not apply to public agencies. In the
meantime, cities need to prepare to comply with the regulations unless and Lintil the applications to
local governmental agencies are successfully challenged in court.
The regulations are effective January 1, 1996, for agencies with less than 0 employees that are
considered covered drivers. Covered drivers are described as any driver whc is required to obtain a
California driver's license and engages in a safety-sensitive function when ope sting a vehicle. Likely
categories of employees include: sanitation truck drivers, utility vehicle ope ators, mechanics in a
utility department, street maintenance equipment operators, street sweepers, municipal bus drivers
and their maintenance personnel, municipal bus dispatchers, van pool drivers, fire truck operators.
At a recent Central Coast Cities $elf Insurance Fund (CCCSIF) Risk Management Committee
meeting, the Membership agreed to individually accept the Service Agreem t for DOT Drug and
Alcohol Testing submitted by Addition Medicine Consultants, Inc. (AMC). AMC it manage the testing
to insure that all Members are in compliance with the DOT drug and alcohol I Bsting requirements of
50% for alcohol and 25% for drugs, of employees that fall under the testing requirements. Pooling all
covered employees from participating cities, will provide a larger draw for ra dom testing data and
may lessen the number of times an individual could be tested.
DISCUSSION: Notices have already gone out to the bargaining units reg rding this mandatory
testing. Once the specifics of implementation have been drafted, we ill distribute them to
management staff and bargaining units for review prior to meeting.
FISCAL ANALYSIS: For the first year of the program each City will pay for esting individually and
directly to AMC. Subsequent years may be paid under the Joint PowE rs Authority Worker's
Compensation Program or remain separate, as determined by the Board of Dir ctors. First year costs
for the City are estimated at between $800.00 and $1,500.00, depending up n implementation and
findings.
Attachment: Resolution No. 108-95
Addiction Medicine Consultants, Inc. Contract
000045
RESOLUTION NO. 108-95
.RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ATASCADERO, CALIFORNIA, AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH
ADDICTION MEDICAL CONSULTANTS, INC.
FOR
SERVICE AGREEMENT FOR D.O.T. DRUG & ALCOHOL TESTING
The City Council of the City. of Atascadero, California hereby resolves as
follows:
1 . The Mayor is hereby authorized to execute an agreement with Addiction
Medical Consultants, Inc. for Service Agreement for D.O.T. Drug &
Alcohol Testing.
2. The City Manager is hereby authorized to make minor corrections or
modifications of a mathematical or clerical nature.
3. The Finance Director is hereby authorized to appropriate funds, if
necessary; release and expend funds; and issue warrants to comply with
the terms of this agreement.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Atascadero 'held on the of 1995.
ATTEST: CITY OF ATASCADERO
By:
LEE PRICE, City Clerk GEORGE P. HIGHLAND, Mayor
APPROVED AS TO FORM:
ARTHER R. MONTANDON, City Attorney
000046
/
ADDICTION MEDICINE CONSULTANTS, IN C.
SERVICE AGREEMENT
This Agreement is made December 1, 1995 by and between ADDICTION MEDICINE
CONSULTANTS, INC., a California corporation with its principal place of business located at 7888
Valmont Ave., Highland, CA 92346 (and hereafter called "AMC") and the Participating Members of
Central Coast Cities Self Insurance Fund located at City of San Luis Obispo, 990 Palm Street, San Luis
Obispo, CA 93401 (and hereafter called the "Client"), and defines the services that:AMC will provide to
the Client.
I. PROGRAM TERM - This Contract Agreement will become effective on',January 1, 1996, and
will remain in effect for a period of one year ending on the anniversary:date of this Contract
Agreement. This Contract Agreement is renewable on a one year basis following the initial one
year Contract Agreement Term with the payment of the annual Client Enrollment fee.
II. PROGRAM INFORMATION-Administrated AMC Program Services-See Attachment A
III. PROGRAM IMPLEMENTATION - The Program objective is to provide consistent, objective,
fair and manageable procedures for drug screening and testing for client compliance requirements
(reporting, record keeping,random selection,etc.).
Implementation of this Contract Agreement will proceed as follows:
A. Client will provide AMC with a complete list of company locations and employees at each of
these locations requiring urine specimen collection and testing in the'format designated by
AMC.
B. AMC will recommend Drug-Free Workplace Policy concerning compliance with Mandated
Federal Regulations to the Client under the terms and conditions of this Contract Agreement
for review by Client's staff and attorneys, subject to acceptance, and adoption by the Client.
AMC can also review current client policy and suggest changes.
C. AMC will conduct employee drug testing and establish selection protocols to include any or
all of the following types of testing as requested by the client company:
1. Preemployment 4. Post-accident
2. Reasonable Suspicion 5. Periodic
3. Random 6. Return to Duty
D. AMC will provide the Client with a list of approved specimen collection centers for
collection of biological specimens. AMC will monitor collection eenter procedures and
replace specimen collection centers if deemed necessary by AMC.
E. AMC will utilize laboratories certified by SAMHSA for the testing of biological specimens.
F. AMC will provide review and reporting of test results performed by authorized Medical
Review Officers (MRO)contracted or employed by AMC.
G. AMC will maintain Client and employee records.
H. AMC will provide Federal and corporate reporting and certification (when required) of
Client.
TCUINAPWP\PERM\ZI50655.1
00004'7
ADDICTION MEDICINE CONSULTANTS,INC.
SERVICE AGREEMENT
PAGE 2
IV. COORDINATION OF ACTIVITIES - AMC will coordinate the activities, described in
Paragraphs II. and III.,through designated persons within the Client organization. The Client must
make, in writing to AMC, the designation of these individuals, as well as any changes in these
named individuals.
V. INDEMNIFICATION - AMC is an independent contractor providing the Client with the
administration of mandated and non-mandated drug intervention programs described herein, and a
system of services to support the reliability of such a program in legal and administrative
proceedings. AMC agrees to indemnify and hold harmless the Client from and against any and all
claims, including any and all damages, losses, expenses, attorney's fees, cost and liabilities arising
out of AMC's submission of data or analytical results which are false or incorrect, whether as a
result of willful, intentional or negligent act or omission.
AMC is an independent contractor providing the Client with the administration of mandated drug
intervention programs described herein. AMC does not have any control of the enforcement of the
Client's policy or actions of the Client's personnel. As an independent contractor, AMC shall not
be deemed to be engaged either directly or indirectly in the business of the Client or deemed to be
an agent of the Client,except to the extent necessary to comply with applicable U.S. Department of
Transportation,Health and Human Services regulations,or corporate contract testing mandates.
The Client agrees to indemnify and hold harmless AMC, its parents, subsidiaries and affiliates
from any claims including any and all damages, losses, expenses, attorneys' fees, cost and
liabilities brought by third parties, of whatever nature, allegedly, arising out of or resulting from
any willful act or any negligent act of omission on the part of the Client, its agents or employees,
whether or not the party actually bringing the claim actually prevails.
VI. FORCE MAJEURE -AMC will not be responsible or liable to the Client for failure or delay in
performance which results from or is due to, directly or indirectly and in whole or part, any cause
or circumstances beyond the reasonable control of AMC.
VII. APPLICABLE LAW-This Contract will be construed under the laws of the State of California.
VIII. TERMINATION OF AGREEMENT -If the Client terminates this agreement or is suspended,
full responsibility for their corporate and federally mandated duties will transfer to the Client at the
time of contract termination or suspension. Such duties include, among others: (i) reporting, (ii)
records maintenance;and(iii)ensuring confidentiality and security of any confidential information.
AMC will provide the Client with any information related to this transfer in the format in which
AMC has the information stored. Termination will not occur until AMC has received payment in
full of all outstanding obligations by the Client up to date of termination.
IX. MODIFICATION-This agreement may be modified at any time by the mutual written consent of
both parties. All notices, demands and/or other communications affecting the provisions of this
agreement shall be made in writing by either party and delivered to the other party at last known
address of the party entitled hereto, within five (5) business days of any verbal communication
and/or modification that may arise.
Please sign both copies of this Contract Agreement to indicate your acceptance of the Terms and
Conditions. Keep one executed original and return one executed original to AMC.
TC\TW\APW P\PERM\Zl50655.2
000048
ADDICTION MEDICAL CONSULTANTS,INC.
SERVICE AGREEMENT
PAGE 3
Accepted by: Accepted by:
PARTICIPATING MEMBERS OF ADDICTION MEDICAL CONSULTANTS,INC.
CENTRAL COAST CITIES
SELF INSURANCE FUND
Signature Date
Arroyo Grande
Signature Date
Atascadero
Signature Date
El Paso de Robles
Signature Date
Grover Beach-
Signature Date
Guadalupe
Signature Date
Lompoc
Signature Date
Morro Bay
Signature Date
Pismo Beach
Signaturei Date
San Luis Obispo
Signature Date
Santa Maria
Signature Date
Santa Paula
Signature Date
TCITR\APW P\PEKM\ZM55.3 ''..
000049
ATTACHMENT A
ADDICTION MEDICINE CONSULTANTS, Inc. (AMC)
Administrated Program Services and Fee Schedule
Program Services Include:
Urine Drug Test(Emit Screen with GC/MS Confirmation) Collection Site Selection
SAMHSA Certified Laboratory for all Urine Drug Tests MRO Services for all Urine Drug Tests
Chain of Custody Forms and Collection Supplies Specimen Transportation to SAMHSA Lab
Random Selection Generation for Covered Employees Policy and Procedure Design
Supervisor Training& Educational Materials Employee Record Administration
Storage of Positive Specimen as Required by D.O.T. Test Reporting
Blind Sample Submission Compliance Federal Reporting as Required
Alcohol Breath Testing as D.O.T.Requires Substance Abuse Professional(Optional)
AMC will provide a complete D.O.T. drug and alcohol testing program for the Central
Coast Cities JPA for a flat fee of$50.00 per covered employee per year. All services
listed above are included in contract rate,except for Substance Abuse Assessments.
AMC will assist each city in negotiating with a SAP in their local area if requested.
Itemized Fee Schedule
Program Cost Per Urine Requisition Processed $45.00
Breath Alcohol Per Test Mobile, On Site, or at SBCL Site $25.00
Supervisor's Training Program per hour $100.00
Employee's Training Program per hour 5100.00
Substance Abuse Professional per session $80.00
Annual Management Fee $200.00
D/L Isomer Confirmation Test $65.00
6-MAM Confirmation Test $65.00
Split Specimen GC/MS Confirmation Test $125.00
Rates for services are based upon current market contracts%vith a minimum of 200 covered employees participating,
adjustments in rates can occur with the agreement of all parties entering into this agreement..
000050
REPORT TO COUNCIL Meeting Date: 11-�14-95
• CITY OF ATASCADERO Agenda Item: 0"7`
THROUGH: Andy Takata, City Manager
VIA: Brady Cherry, Director of Community Services
FROM: Mark Markwort, Chief of Wastewater Operations
SUBJECT• •
Award of Bid for Purchase of Aerators.
RECOMMENDATION•
Staff recommends that two 25 horsepower aerators be purchased
from Aerators Incorporated, the lowest qualified bidder.
BACKGROUND:
The nucleus of the City's wastewater treatment facility is the
Oxidation Basin. Five 15 horsepower and two 7 1/2 horsepower
aerators currently supply air to this basin. A dissolved
• oxygen content of at least 2 parts per million (ppm) must be
maintained to insure proper treatment of the incoming
wastewater. During summer months, the level of dissolved
oxygen often averages below .2 ppm. Although minimal treatment
has been maintained, if one of the existing aerators should
fail during a critical period, proper treatment of the City's
wastewater could not be sustained. Five of the existing
aerators are twelve years old and no standby aerator is
available. In 1990 the Regional Water Quality Control Board
suggested that a standby aerator be purchased. In 1991 a Long-
Range Plan for the Wastewater Treatment Facility, which was
commissioned by the City, called for augmentation of the
Oxidation Basin with three additional 25 hp aerators.
Twenty-five thousand dollars for the purchase and installation
of additional aeration has been an approved part of the
Wastewater Division's budget for the past three years.
Although the division's original plan was to purchase and
install one additional aerator, it has been determined that it
is more cost effective to simply replace the wo existing 7
1/2 horsepower aerators with new 25 horsepower aerators.
i
000051
DISCUSSION•
Sealed Bids were solicited from four known floating aerator
manufacturers. Three competitive bids were received.
Equipment Tax Total
Aerators Incorporated $ 16, 815 Included $16,815.00
Aqua-Aerobic Systems, Inc. $ 21,835 1, 525. 13 $23 , 360. 13
E.E.E. Incorporated $ 19, 574 1, 201. 62 $20, 775.62
FISCAL IMPACT:
$ 16, 815. 00
Wastewater Division Account No. 201-50301-0430
Attachment:
City Clerk's Bid Summary
0€)005 :
BID SUMMARY
TO: Mark Marwort, Chief
Wastewate Operations
FROM: Lee Price
City Cler
BID NO.: 95-06
OPENED : 11101/95 2:00 p.m.
PROJECT: Two (2) 25-HP Floating Aerators
Three (3) bids were received and opened today, as follows:
Bidder Price
Aerators, Inc. $16,815
11765 Main Street
Roscoe, IL 61073
Environmental Equipment Engineering, Inc. 19,574
P.O. Box 389
Mechanicsville, VA 23111
Aqua-Aerobic Systems, Inc. 21,835
P.O. Box 2026
Rockford, IL 61130
000053
REPORT TO CITY COUNCIL Agenda It -
CITY OF ATASCADERO Meeting Da e: 11/14/95
Through: Andy Takata, City Manager
From: Brad Whitty, Finance Directong� ,�
Subject: Community and Non-Departmental -Group Req ests.
RECOMMENDATION: Staff requests Council's review a d direction.
BACKGROUND:
Each year Community groups are encouraged to request City
funding. Each group submits an application, which is reviewed by
staff. Starting two year' s ago, staff has forwardEd
recommendations for funding to Council, with the p oviso that
each applicant has the opportunity to directly app al to the full
Council.
ANALYSIS:
Given the City's financial condition, letters were sent on
• September 13, 1995 to the groups informing them that a total of
$10, 000 was available for agency funding. A total of $14, 078 was
requested, but a total of $10, 125 is being recommended by Staff.
A summary of group requests and staff' s recommendations is
attached as exhibit A. Copies of the requests are attached
behind Exhibit A.
a: funding
#45
i
0
000054
EXHIBIT A
City of Atascadero
Community Group Funding Requests
For Fiscal Year 1995-96
BUDGET MANAGER
AMOUNT AMOUNT AMOUNT
RECEIVED REQUESTED RECOMMENDED
GROUPS DEPT. 0825 94-95 95-96 95-96
AARP 225 225 225
AD Care 500 500 500
American Red Cross 500 1, 000 500
Caring Callers 150 200 150
EOC Health Screening 500 853 500
EOC Family Planning -0- 500 -0-
EOC Homeless Shelter 500 600 500
Food Bank Coalition 500 1, 000 500
Hotline Of SLO County 300 500 300
North County Women' s Shelter 5, 000 5, 000 5, 000
Retired & Sr. Vol. Program 250 500 250
Sr. Citizens United 700 700 700 •
Sr. Nutrition Prog. SLO Cnty.1, 000 2, 500 1, 000
Totals: $ 10,125 $14, 078 $10, 125
1995-96 Budgeted Amount: $10, 000
Account #001-30400-0825
000055
A4RP
Bringing lifetimes of'experience and leadership to serve rill generati'ons.
SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM
Jerry P. Young, Project Director
301 South Miller, Suite 211
Santa Maria, CA 93454-5244
September 25, 1995
Mr. Brad Whittey
Finance Director
City of Atascadero
6500 Palma Avenue
Atascadero, CA 93422
Dear Brad:
Thank you for the opportunity to once again extend a request for Community Agency
Funding from the City of Atascadero.
The AARP/Senior Community Service Employment Program is a work txaining program
designed to assist financially disadvantaged persons, 55 years and older, to compete in the
job marketplace. This program, operating under a Department of Labor Grant, is one of
several that falls under Title V of the Older Americans Act of 1965. The local project site,
covering both San Luis Obispo and Santa Barbara Counties, carries an authorized enrollment
of 92 persons. Of that number, there are, on average, 15 to 20 enrollees in North San Luis
Obispo County.
As you are aware, operation of the grant is pretty much "bare-bones", and does not allow
funding for a satellite office. However, thanks to the generosity of the City of Atascadero,
we have been able to operate in Room 210 of City Hall, which allows a'much more effective
delivery of service to seniors in North County.
In operating this office, I am not authorized funding for telephone service. Once again, the
City's generosity enabled us to operate the phone service through Community Agency
Funding. I am able to utilize a telephone credit card for my Employment Specialist's long
distance requirements, so my request covers basic monthly service charges. I am once again
estimating $200-225 annually.
In support of this request, we average four to six clients working in city'functions, with an
annual payroll in the $40,000 to $50,000 range, not including our Worker's Compensation
coverage. The support of the City of Atascadero is deeply appreciated, not just for the
availability of the facility, but also for the fine training and supervision provided by the
various City department heads.
American Association of Retired Persons 601 E Street, N.W., Washington, D.C. 20041 (202) 434-2277
00005t;
Page Two
F wish to extend my deepest thanks to the City of Atascadero for the marvelous assistance
they have provided my office in meeting our responsibilities in North San Luis Obispo
County.
Sincerely,
'��aERR . Y G
Project Director
00005'7
FY: 9-
CITY OF ATASCADERO
COMMUNITY AGENCY FUNDING REQUEST
Agency Name: AD CARE
Address: 5318 Palma Mailing address PO Box 1796;Atascadero 93423
Contact: Rpt-ty W_ Woolslayer Phone: 466-Q538
1. On a single sheet, please describe your Agency, including a
brief history and purpose of the organization, and your
current goals and accomplishments.
2. Number of members N/A
3. What restrictions, if any, on becoming a member. '', N/A
4. Legal status of organization: [X] Non-Profit Corporation
[ ] Other (explain) .
5 . Amount Requested $ 500
6 . Preferred method of disbursement: [X] Annually, on .Tan 199r-
Semi-annual
999Semi-annual [ ] Quarterly [ ] Monthly
7. Please complete the attached Budget Form.
S. How will the money be spent? What services will ', be
provided? (Attach additional sheets.)
9 . Describe how the community will benefit from the' City' s
contribution? What consequences will occur if funding is
not provided, or only a portion is approved? (Attach
additional sheets. )
10. I certify that the information supplied is current, complete
and accurate.
/kir LO4�ZL-- Executive Ditector
Authori ed Signature Title
Betty W. Woolslayer September 251 1995
Print Name Date
000058
FY: 95-96
CITY OF ATASCADERO
COMMUNITY AGENCY PROJECTED BUDGET
Revenues Estimated
Amounts
Carry over from Prior Year (Beginning Balance) $ �
Membership Dues Qo
Donations 0
Fund Raisers 0
Interest Earnings 0
Government Support
Federal
State
County
CITY OF ATASCADERO
Other Cities
Other Government
All other Revenues
TOTAL REVENUES $ 367,543.00
Expenses
j
Personnel Costs $ **
Operating Costs **
One-Time Equipment Purchases **
Other Expenses (explain)
`i TOTAL EXPENSES $ 367,543.00
ENDING-YEAR BALANCE $ 0
A:APPLICATION
000059
FY: 95-96
CITY OF ATASCADERO
COMMUNITY AGENCY FUNDING REQUEST
American Association of Retired Persons/
Agency Name: Senior Communitv Service Emplovment Program
Address: 301 South Miller, Suite 211, Santa Maria, CA 93454 -
Contact: Jerry P Young Phone: (805) 922-7966
1. On a single sheet, please describe your Agency, including a
brief history and purpose of the organization, and your
current goals and accomplishments.
2. Number of members 92
3. What restrictions, if any, on becoming a member.', 55 and older,
financially disadvantaged (On or below the Federal Poverty Line)
4. Legal status of organization: [ X] Non-Profit Corporation
[ ] Other (explain)
5. Amount Requested $ 200. - 225. (See attached correspondence)
6. Preferred method of disbursement: [ ] Annually, on
] Semi-annual [ ] Quarterly [ X] Monthly (ro-rated , based on monthly
phone charges)
7. Please complete the attached Budget Form.
8. How will the money be spent? What services will: be
provided? (Attach additional sheets. )
To cover phone service to SCSEP office in city hall.
9 . Describe how the community will -benefit from the, City' s
contribution? What consequences will occur if flunding is
not provided, or only a portion is approved? (A!ttach
additional sheets, )
(See attached correspondence)
10. I certify that the information supplied is current, complete
and accurate.
Project Director
t ori a ' gna re Title
JERRY P. ya urs September 25,` 1995
Print Name Project Director Date
000060
FY: 95f 9Fi
CITY OF ATASCADERO
COMMUNITY AGENCY PROJECTED BUDGET
Revenues Estimated
Amounts
Carry over from Prior Year (Beginning Balance) $ 0
Membership Dues 0
Donations i , ,;nn
Fund Raisers 500
Interest Earnings
Government Support
Federal
State -40400
County 5,000
CITY OF ATASCADERO Soo _
Other Cities 2,n00
Other Government 0
All other Revenues 8,000
TOTAL REVENUES $ 4701;nn
Expenses
Personnel Costs $ 4n., 6500
Operating Costs ,, 4 n,_n_
One-Time Equipment Purchases n
Other Expenses (explain)
Nutrition Supplies
TOTAL EXPENSES $ 47, 500
ENDING-YEAR BALANCE - $
A:APPLICATION
000061
FY: 1995W96
CITY OF ATASCADERO
COMMUNITY AGENCY FUNDING REQUEST
Agency Name: American Red Cross, San Luis Obispo County Chapter
Address: 225 Prado Road, Suite A. San Luis Obispo, CA. 93401
Contact: Jeannie A Nix, Executive Director Phone: 805-543-0696
1. On a single sheet, please describe your Agency, including a brief history and purpose of the
organization, and your current goals and accomplishments. (Attachment #I)
2. Number of members: 5 staff, 20 Board Members, 500 volunteers
3. What restrictions, if any, on becoming a members. Red Cross membership and services are
provided regardless of race , religion sex national origin, economic maritalphysical or mental
condition or sexual orientation. The neutrality and imnpartiality of Red Cro$s is a primary reason
localy, nationally and internationally Red Cross is able to provide sensitive kervices i.e. prisoner of
war; famine relief in politically torn countries AIDS education etc.
4. Legal Status of organization: (I) Non-profit Organization
5. Amount Requested: $1000.00
6. Preferred method of disbursement-(X) Annually on July 1
7. Please complete the attached budget form. (attachment 2)
8. How will the money be spent? What services will be provided? (Attachment 3).
9. Describe how the community will benefit from the City's contribution? What consequences will
occur if funding is not provided, or only a portion is approved? (Attachm$nt #4)
10. I certify that the information supplied is current, complete and accurate.
Executive Director
Autli6rized Signature Title
Jeannie Nix 2SZ/C>S
Print Name Date
0000x2
ATTACHMENT#1
Please describe your agency, including a brief history and purpose of the organization and your current 0
goals and accomplishments.
The American Red Cross is a non-profit organization providing service in San Luis Obispo County since
1917. The Red Cross is chartered by Congress to provide Service to Military Families and to provide
assistance to victims of Disaster. Training in lifesaving skills is provided to the community in our First Aid,
CPR, and Water Safety Classes. Classes in Babysitting, High Blood Pressure Control, Stress Reduction are
also offered. Red Cross AIDS educational materials (videos and pamphlets) are distributed county wide.
Service to Military Families: Red Cross is the only resource for military personnel and their families in times of
crisis. We provide: a world wide communication link between the serviceperson and their family in an
emergency; acceptable verification of emergency for the military; financial assistance to the local family to
maintain housing and food; or to the military person to return home for an emergency such as serious family
illness or death. In 1994/95 fiscal year we provided this service to 288 families. 84 of these cases
involved families in the North County.
Goals: 1. continue to provide 24 hours a day/7 days a week emergency service.
2. Recruit and train additional service workers.
Disaster Services: provides emergency food, shelter clothing, necessary household utensils, linens and
furnishings, medical needs and occupational supplies. North County Shelter supplies are stored at the Fire
Station in Paso Robles and at City Hall in Atascadero. The case load varies annually. In 1994/95 we
responded to 26 single family fires at a cost of$12,195.50 13 of these fires occurred in the North County
incurring disaster assistance costs of $7.697.30. Future locations of fires is, of course, unpredictable.
So far this fiscal year of 1995/96 we have assisted 7 families in San Luis Obispo County. We have assisted
6 families in the North county. The assistant Captain of the North County Disaster Action Team and
many of its members live in Atascadero and are trained and ready to provide this emer4encv service.
We opened one shelter in Atascadero due to a neighborhood evacuation. Red Cross provided assistance
during three Major disaster responses:
29 families assisted during the August Wildfires at a cost of $31,287
52 families assisted during the January Floods at a cost of$15,232
190 families assisted during the March Floods at a cost of $131,626
Goals: 1. Continue to respond to Disasters and provide appropriate assistance
2. Complete revision of Chapter Disaster Plan
3. Recruit and train additional Disaster volunteers
4. Purchase additional Disaster shelter supplies.
Health and Safety Services: In 1994/95 over 9,000 people enrolled in our Health and Safety classes. The
State of California mandates certification in the Red Cross Emergency Water Safety Course for all persons
involved in aquatics instruction, thereby increasing the need for more classes. Our AIDS educational material
deals with various aspects of the disease and is addressed to all groups in factual language, easily understood
by the layman. In addition to stressing prevention of accidents through education lives are saved
annually. One Certificate of Merit Awards was presented in the past veer to individuals who say a life
using skills learned in a Red Cross Class 3381 people in the North County received training in these
skills. Please note that although our county wide training participation is down from 1993/94, 81 more people
participated in North County classes.
Goals: 1. Teach CPR and First Aid to one member of each family
2. Continue to provide AIDS education to all segments of the population
3. Promote Whales Tales for Water Safety training in the classroom for elementary school children
4. Acquire additional materials and equipment needed for classes in First Aid, CPR, and Water
Safety
5. Continue to train "Supersitters to care for younger children
000063
FY:
'45•;9 6
CITY OF ATASCADERO
COMMUNITY AGENCY PROJECTED BUDGET
RevenuesAa_, - Estimated
C / _
Amounts
Carry over from Prior Year (Beginning Balance) $ 4 . 547
Membership Dues n/a
Donations 139, 900
Fund Raisers 9, nnn
Interest Earnings 1 , 700—
Government Support
Federal
State -0-
County 3 nnn
CITY OF ATASCADERO
1 . 000
Other Cities
Other Government ` a All other Revenues 109T 59
TOTAL REVENUES $ 962 ,73n
Expenses
Personnel Costs $ 120, 160
Operating Costs 41,200
One-Time Equipment Purchases 1000
Other Expenses (explain) 100, 370
TOTAL EXPENSES $ 262 , 730
ENDING-YEAR BALANCE $ -0-
A:APPLICATION
000064
ATTACHMENT #3
8. How will the money be spent? What services will be provided?
The money will be spent to support continued service delivery of our three vital programs described in
section 1. Service to Military Families, Disaster Assistance,and Health and Safety Services.
1. We are particularly in need of funds to support our Disaster Services.
For example:
$1000.00 would partially cover the direct financial assistance given to one family experiencing a total
loss due to a house fire.
Standard assistance includes (if needed):
*Temporary Shelter
*Food
*Clothing
*First month's rent on replacement lodging
*Essential household furnishings
*Medical needs
OR $-1000.00 would help purchase needed supplies necessary to staff a shelter or for other mass
care operations.
2. Health and Safety Services has an ongoing need for new equipment and to update and repair
existing equipment.
(1) A Squadron on ACTAR CPR mannikins (10) costs$472.50
(2) A ten pack of the new Infant ACTAR Manikins costs$427.50
(3) $300.00 would help purchase new videos and other supplies to implement Water Safety Training
in the new programs.
3. Emergency response services such as Armed Forces Emergency Service and Disaster Services
require 24 hour availability. To accomplish this,we have an after hours emergency answering
service. $1000.00 would provide emergency answering service for 5 months.
The$1000.00 requested could be used in many ways many times over to provide continuing Red Cross services.
000065
ATTACHMENT #4
9. Describe how the community will benefit from the City's contribution? What consequences will
occur if funding is not provided, or only a portion is approved?
The community benefits from a strong Red Cross. Our services are ongoing and touch the lives of all age
groups and people of all walks of life. The broad range of Red Cross service to Military Families and Red
Cross Disaster Victims is unique and is not duplicated by any other agency. As we saw last year,
community wide disasters result in major difficulties. When families lose everything in a disaster, they need
assistance to replace lost essentials. Whether the devastation strikes one family or``an entire community, Red
Cross must be ready to respond. Recent inventory of emergency response supplies revealed numerous
shortages. An additional $2500 to $3000 is needed to stock the necessary emergency response supplies.
Without Red Cross disaster assistance single families burned out of their homes might suffer even greater
difficulties with recovery if funds are not available for their basic needs.
How to save a life and anticipate potentially dangerous situations are skills learned',-in Red Cross Health and
Safety Training. Red Cross Health and Safety Services focuses on preparedness for emergencies and
prevention of emergencies through a wide scope of courses training in lifesaving skills in First Aid, CPR,
Water Safety; Babysitting, Stress Reduction and HIV/AIDS Education. laves could be lost if people who
need training in how to save a life must wart for training or worse yet If the training were unavailable.
i
000066
CARING CALLERS
660 PISMO STREET, SAN LUIS OBISPO, CA 93401 (805) 541-1800
September 20, 1995
Brad Whitty
Finance Dirctor
City Administration Building
6500 Palma Avenue
Atascadero, CA 93422
Dear Mr. Scotten:
Enclosed please find a Community Agency Funding Request for the
Caring Callers program, which is sponsored by LifeSpans Services
Network, Inc.
This program provides a cost effective means of addressing the
needs of senior citizens in the City of Atascadero. A significant
segment of the senior population who are in greatest social and/or
economic need benefit from the Caring Callers program. Caring
Callers is an integral component of the community-based long term
care system that is developing to meet the needs of the frail elderly.
Please do not hesitate to contact me or Betty W. Woolslayer,
Executive Director, LifeSpans Services Network, Inc. (782-0844) if
any additional information is needed.
Thank you for your consideration.
Sincerely,
Linda Crawford
Project Director
Caring Callers
Sponsored by...
000067
Adult Day Are
a
ervices Q-
IMKM Way
CITY OF ATASCADERO
COMMUNITY AGENCY FUNDING REQUEST
ADDITIONAL INFORMATION
8 . The funds requested will be used to provide Adult Day
Care Services to seniors who have Alzheimer' s ,
Parkinsons, stroke, or other frail conditions. Adult
Day Care provides both safe environment and stimulating
activities for the population. It also provides much
needed respite for family members . Adult Darr Care
allows individuals to stay in their home longer, giving
the family relief from care giving and socialization for
the individual.
9 . The community benefits by having a facility here that
individuals do not have to travel to and allowing
families, especially senior couples, to maintain their
home longer. Our Day Care Center has received decreased
funding this year from State funds for aging 'programs .
Every cut received in funding affects how many can be
served and decreases staffing,
000068
a
FY: 1995-96
CITY OF ATASCADERO
COMMUNITY AGENCY FUNDING REQUEST
Agency Name: Caring Callers, LifeSpans Services Netifork, Inc.
Address: 660 Pismo Street, San Luis Obispo, CA 93401
Contact: Linda Crawford Phone: 541-1800
1. On a single sheet, please describe your Agency, including a
brief history and purpose of the organization, and your
current goals and accomplishments. See Attachment A
2 Number of members Current client load is 125
3. What restrictions, if any, on becoming a member. All clients must
be 60 years and over, homebound and in the greatest social and economic need..
4. Legal status of organization: [ X] Non-Profit Corporation
[ ] Other (explain)
5. Amount Requested $ $200.00
6. Preferred method of disbursement: [X ] Annually, on
[ ] Semi-annual [ ] Quarterly [ ] Monthly
7. Please complete the attached Budget Form. Completed
8. How will the money be spent? What services will be
provided? (Attach additional sheets. ) Sze Atachment B
9. Describe how the community will benefit from the City's
contribution? What consequences will occur if funding is
not provided, or only a portion is approved? (Attach
additional sheets. ) Attachment C
10. I certify that the information supplied is current, complete
and accura e.
Project Director
AuflZrlzed Sig_nat�#Ie Title
Linda Crawford 9-20-95
Print Name Date
000069
1995-96
I'Y:
CITY OF ATASCADERO
COMMUNITY AGENCY PROJECTED BUDGET
Revenues Estimated
Amounts
Carry over from Prior Year (Beginning Balance) $ 0
Membership Dues 0
Donations 500
Fund Raisers 6,457
Interest Earnings 0
Government Support
Federal 7,000
State 0
County
3,000
CITY OF ATASCADERO 200
Other Cities 11100
Other Government 0
All other Revenues (United Way) 3,100
TOTAL REVENUES $ 21,357
* Does not include $37,000 in-kind revenue
Expenses
Personnel Costs $ 14,257
Operating Costs 6,950
One-Time Equipment Purchases 150
Other Expenses (explain) 0
TOTAL EXPENSES $ 21,357
ENDING-YEAR BALANCE $ 0
:APPLICATION
000070
LifeSpan Services Network, Inc. ATTACHMENT A
CARING CALLERS
Caring Callers is a county-wide, in-home visiting program serving senior
citizens who are frail, homebound and at risk. Caring Callers is a vital
component of the community-based, long-term care system for older persons.
Caring Callers is the only successful program of its kind in San Luis Obispo
County.
The Caring Callers Program has been designed to address the emotional needs
of frail or physically handicapped older persons who are homebound. The
Caring Callers Program provides trained and supervised volunteers who make
visits to homebound older persons. For many, this adds both meaning to their
lives and a social contact. Often a Caring Caller is the only source of social
contact for a homebound senior.
A Caring Callers volunteer agrees to visit a minimum of one (1) hour per week.
During each year over 100 volunteers work for the Caring Callers program. It
is estimated that they will provide over 7,000 hours of visiting this fiscal year.
The target population of the Caring Caller program is senior citizens aged 60 or
over, who are in greatest social or economic need. This target population is
articulated in the Older Americans Act. Specifically, the program serves only
senior citizens who are vulnerable and at risk of institutionalization or
impairment.
The goal of in-home services such as Caring Callers is to assist functionally
impaired older persons to remain in their homes. The purpose of Caring
Callers is to provide reassurance and comfort, through in-home visitations,
and to enhance the social activities of homebound older persons in San Luis
Obispo County.
The objectives of the Caring Callers program for the next fiscal year are:
* Provide 5,800 hours of visiting services to 125 senior citizens
* Recruit and orient 50 new volunteers
* Conduct four meetings of the Project Advisory Council
* Provide information regarding.the Caring Callers program at
community meetings, events, or organizations; and
* Develop and implement a fundraising plan.
0000'71
ATTACHMENT B
Funds requested from the City of Atascadero will be used to helpmeet the
operating expenses of the Caring Callers Program and as a local match for
federal funds. Specifically, a portion of the monies are to be used for volunteer
recognition. The federal funds that support Caring Callers are prohibited for
use in volunteer recognition activities. Such a restriction does not recognize
the significance of volunteers in the Caring Callers Program.
Unit of Service: one hour of visiting
Cost per Unit of Service (US): $3.68
Number of US to be provided in FY 95/96: 5,800
Number of US to be provided to Atascadero residents: 650+
Number of US to be provided to Atascadero residents: 109'0
% of budget this grant would represent: 1%
Total budget for FY 95/96: $19,920
Caring Callers is primarily a volunteer program. The part time staff position
coordinates the volunteers in their service to older persons. Volunteers serve
in the following capacities:
(1) Orientation Coordinator
('2) Client Assessment Worker
(3) Office Aide
(4) Assistant Volunteer Coordinator
(5) Publicity Coordinator
(6) Project Advisory Council Chairperson and Members
(7) Caring Callers Volunteer Visitors
0000'72
ATTACHMENT C
The Caring Callers program serves as a link between volunteer and client in
the establishment of a friendly visiting service for the benefit of the client. In
this capacity, the Caring Callers program provides the important service of
recruiting, training and supervising the volunteer in service to the
homebound senior citizen. The program provides a needed service for isolated
senior citizens in the city of Atascadero.
As information provided earlier indicates, the Caring Callers program is a
volunteer program providing visiting services. Without the dedication of
many volunteers, this program would be unable to serve the many older
persons it serves. However, the program experiences a continual turnover of
volunteers and clients, requiring the experience and permanency of one paid
staff person (part-time).
Volunteers are a very special component of this service. Homebound senior
citizens know that someone cares for them and spends their free time to visit
and share. Caring Callers works closely with volunteers to insure that they are
providing a quality service. Volunteers are provided with regular supervision
and training.
The program is staffed by one half-time Project Director. This position is
responsible for all aspects of program operation, except bookkeeping/fiscal
activities. The bookkeeping and fiscal chores are completed by our sponsor,
LifeSparis Seervices Network, Inc.
The community benefits from this program in several ways. First, is the
benefit to the senior citizens who are served. The value of the visit is evident
in the mental and general health status of the senior citizens. They know
someone cares about them. The visitor benefits because of the valuable
friendship that develops. The community also benefits because at-risk senior
citizens have a friend who will monitor their situation and arrange for help
when needed. The volunteer is frequently the only social contact for the
senior citizen.
If no funding was received from Atascadero, the program would continue its
fundraising efforts in order to meet the needs of the program. However,
continued funding shows support of our program by the City of Atascadero.
With declining federal and local monies, it is more difficult than ever to raise
funds.
0000'73
FY: 1995-96
CITY OF ATASCADERO
COMMUNITY AGENCY FUNDING REQUEST
Agency Name: EOC FAMILY PLANNING
Address : 1306 Higuera Street, San Luis Obispo, CA 93401
Contact: Janice Fong Wolf Phone: 54478
1. On a single sheet, please describe your Agency, including a
brief history and purpose of the organization, a`ad your
current goals and accomplishments.
2. Number of members 2500
3. What restrictions, if any, on becoming a member.': No restrictions.
codices provided on a sliding fee scale based on income''' and family size.
4. Legal status of organization: [x ] Non-Profit Corporation
[ j Other (explain)
5. Amount Requested $ 500.00
6. Preferred method of disbursement: [x] Annually, ;on 711195
[ ] Semi-annual ( ] Quarterly [ ] Monthly
7. Please complete the attached Budget Form.
8. How will the money be spent? What services will: be
provided? (Attach additional sheets. )
9. Describe how the comm-inity will benefit from the City' s
contribution? What consequences will occur if funding is
not provided, or only a portion is approved? (Attach
additional sheets. )
10. I certify that the information supplied is current, complete
/and accurate.
Executive Director
Authorized Signature Title
Elizabeth Steinberg 9/22/95
w
Print Name Date
0000'74
All
1030 SOUTHWOOD DRIVE
SAN LUIS OBISPO
ECONOMIC OPPORTUNITY CALIFORNIA 93401
COMMISSION . SINCE 1965 (805) 544-4355
FAX(805) 549-8388
September 22, 1995
Brad Whitty, Finance Director
City Administration Building
6500 Palma Avenue
Atascadero, CA 93422
Dear Mr. Whitty:
I enclose annual request for EOC`s Senior Health Program, Family
Planning Program and Homeless Shelter Program.
Sincerely,
Ex �tive Secretary
V
mp/
Encls.
.Child Care Resource Connection e Emergency Services.Energy Conservation.Weatherization Services e
.Family Planning Services.Head Start.Homeless Shelter.Migrant Child Care.Senior Health Screening.Teen Parenting Program.
YO
United Way 000075
COMMUNITY AGENCY REQUEST - CITY OF ATASCADERO
1. AGENCY HIST01ZY:
"To encourage the development of sexual responsibility and
empowerment through health education and access to health care
and education. "
EOC Family Planning is a private non-profit program ''providing basic
reproductive health care for men 'and women of San Luis Obispo
county, regardless of ability to pay or personal', status . With
funding from State, Federal, County and Local governments, Private
Paying Clientele, Donations/Fundraising, and the !,United Way, we
maintain a wide diversity of medical and educational services
including breast and cervical cancer screening,`; contraceptive
services, sexually transmitted disease testing and :treatment, male
and female sterilizations, pregnancy testing and counseling, pre-
natal services, and community education. We have provided services
for over 20 years in San Luis Obispo and Arroyo Grande, and in 1990
opened our third site at the Cuesta College Health,' Center.
Our agency is staffed by nurse practitioners and counselors
specially trained in reproductive health care, with direction from
our Medical Director who specializes in Obstetrics and Gynecology.
Education staff include health educators specializing in public
health, parent involvement, AIDS, and teen pregnanc! and parenting.
One of our TAPP sites is at Oak Hills Continuation High School, and
our case manager works closely with the Atascadero ':school district
in ensuring that pregnant and parenting teens stay in school and
access the social service programs they need.
Within our clinical services we are working to expand the service
area and breadth of services within our "Forty Wonderful Project"
as outlined below. We also are working on expanding our outreach
to the Hispanic population. Increasing male involvement in the
issues of reproductive health and sexual responsibility is a
project our staff has taken on for the short term. Through
outreach to males and development of specialized materials we hope
to improve the participation of men in the prevention of sexually
transmitted disease and unplanned pregnancy. Our South County
services have been expanded through a new location we have secured
across the street from the Arroyo Grande Community, Hospital . And
we have a prenatal program in place in our San suis Obispo and
South County clinics which began in November 1994 . Within our
education programs we are expanding our AIDS Education Program to
target community leaders and businesses . We have developed a
positive working relationship with the SLO Rotary Club and provided
the first employee oriented presentation in this county at San Luis
Sourdough. We have recruited and trained over two dozen teen peer
educators for the AIDS Education Program. For fiscal year 95-96 we
have received a Santa Barbara Foundation grant to'; provide health
education to Latina women through a "Promotoras" woman-to-woman in
home model .
0000'76
CITY OF ATASCADERO FY: 95-96
COMMUNITY AGENCY PROJECTED BUDGET
"FORTY WONDERFUL PROJECT"
Revenues Estimated
Amounts
Carry over from Prior Year (Beginning Balance) $ -0-
Membership Dues - Patient Fees from sliding
scale $ 500 .00
Donations $ -0-
Fundraisers $ 500.00
Interest Earnings $ -0-
Government Support
Federal $ -0-
State $ -0-
County $3000 .00
CITY OF ATASCADERO $ 500 .00
Other Cities $3000 .00
Other Government $ -0-
All Other Revenues $ -0-
TOTAL REVENUES $7500 .00
Expenses
Operating Costs:
Examination Fees $2500 .00
One-Time Equipment Purchases : $ -0-
Other Expenses (explain) :
Mammogram Fees $3000 .00
Laboratory Fees $ 700 .00
Educational Materials $ 418 .00
Outreach/Advertising $ 250 .00
Indirect Administration @ 9 .2% $ 632 . 00
TOTAL EXPENSES $7500 .00
ENDING-YEAR BALANCE $ -0-
000m,7
8. PROJECT DESCRIPTION:
EOC Family Planning is requesting funding to start a "Forty
Wonderful Project" for ,Atascadero residents . This project would
provide low-income women age 40 and above with access to low-cost
reproductive health screening in the areas of breast and cervical
cancer. For the past five years, EOC Family Planning has received
funding for this project in the City of San Luis ',:Obispo, and we
have been refunded for FY 95-96 . In FY 93-94 we added funding from
the City of Morro Bay, City of Grover Beach and '';County of SLO.
Since its inception we have had increased int6rest (through
telephone inquiries) from residents in the North County. We are
now attempting to expand this project to serve North County
residents by approaching local governments and agencies for
financial assistance.
Funds would be used to subsidize low-income women, age 40 and
older, in the City of Atascadero for pap smear screening,
reproductive heath screening exams and labwork, clinical breast
exams, mammography, reproductive health education, appropriate
medical referrals and outreach. Lab screening would include a
complete blood count and chemistry panel, folliclle stimulating
hormone, urinanalysis, and fecal occult blood. Health education
includes discussion and information on breast and cervical cancer,
osteoporosis, menopause, estrogen replacement therapy, and
arteriosclerosis . Services would be provided at our San Luis
Obispo office by our Medical Director and our staff of Nurse
Practitioners . The Atascadero office of the County Health
Department has also agreed to serve as access points for low-income
women to receive mammography vouchers. If funded, EOC Family
Planning has already developed an agreement with the North County
Medical Imaging center in providing low-cost mammograms to our
clients. A task which has also been accompli$hed with four
radiology centers in San Luis Obispo and one in South County.
These women would otherwise not have access to low' cost screening
exams. Current financial assistance programs are for diagnosis and
treatment of known illnesses only. Low income women include those
women who, by monthly income and family size, are below 2500 of
poverty level as defined by the federal government . '; There will be
a sliding scale based on the woman' s income for the physical exam
and a percentage subsidy of the mammogram. Estimated co-payments
paid by the woman would range from $0 to $25 for the examination
and lab tests, and $0 to $35 for the mammography'; service. The
estimated cost to the program per woman would be approximately $75
for both examination and mammogram. A portion will also be used
for outreach and education in the community, since many of these
women do not have access to medical care, and are unaware of the
need for these services .
0000'78
9. COMMUNITY NEED:
With the "Forty Wonderful Project", our goal is to assist women age
40 and older with early detection of life-threatening cancer. The
American Cancer Society recommends pap smears once every three
years for women who have never had an abnormal pap smear and a
baseline mammogram at age 35, with annual mammograms after age 49 .
Currently, there is no funding for screening exams of non-
contracepting women, other than our Forty Wonderful Project. All
available funds are for after a problem is diagnosed. State data
suggests that much of the difference in survival rates among cancer
patients with low socioeconomic status and those in higher income
brackets is due to late diagnosis . Unfortunately with breast and
cervical cancer, symptoms occur late in the disease process, and
early screening would greatly enhance the cure rate and ultimate
treatment costs . With early access to the health system,
financially and emotionally costly treatment can be averted.
In a study published in the July 29, 1993 issue of The New England
Journal of Medicine, women without health insurance and those
covered by Medicaid had more advanced breast cancer than women with
private health insurance when the disease was initially diagnosed.
The survival rate of those women was also worse than of privately
insured women with local and regional disease. Once again, early
access to mammography is crucial in improving mortality rates .
Recent statistics distributed by the State Department of Health
reported San Luis Obispo County with higher than State average
rates for breast cancer. While rates for other cancers have
improved in our county, breast cancer continues to be a problem.
A recent Telegram-Tribune article quoted the County Medical
Director as stating we need to do a better job with providing
mammographic screening. EOC Family Planning wants to reduce that
rate through quality access to screening and early treatment .
Additionally, early detection and reproductive health screening
would increase access for low-income women to health services for
chronic disease through differential diagnosis. Lab screening will
allow for early detection and appropriate referral to the County
Medical Services Program for existing conditions . Many of the
health issues for women related to the peri-menopausal years can be
averted through education and treatment. Hip fractures and
curvature of the spine resulting from osteoporosis is easily
preventable. Reduction of cardiovascular risk for women through
use of estrogen replacement therapy is another often overlooked
women's health issue. Cardiovascular disease is the leading cause
of death in women just as it is for men.
By having each City join together in providing funding for its
residents, we can leverage additional funds from the County and
potentially the State to provide a comprehensive health care
program for the mature woman. If funding is not provided low-
income women will not have the chance to get screening exams which
would provide early detection of life-threatening cancers . When a
woman can detect breast cancer when it is the size of a pea rather
0000'79
i
than the size of a golf ball, her prognosis for survival is 900
rather than 650 .
Based on the 1990 Census, there are over 3000 low-income women over
the age of 40 living in the North County. In the City of
Atascadero there are 2796 women between the age of 40-64 . It is
projected on county-wide poverty rates that approximately one-
fourth of these women are low-income and eligible for services .
COMMUNITY SUPPORT:
As a local community based agency EOC Family Planning enjoys a
cooperative association and support from such agencies as the
American Cancer Society, North County Medical Imaging Center,
Medical Imaging of SLO, Selma Carlson Breast Diagnostic Center, San
Luis Diagnostic Center, Women' s Health Network @ French Hospital,
Arroyo Grande Community Hospital, SLO County Health Department in
our goals for the "Forty Wonderful Project" .
A key piece of collaboration has occurred as a result of the "Forty
Wonderful Project" . Beginning in April 1994, EOC Family Planning,
Nipomo Community Medical Center and the SLO County Health Dept have
worked out an agreement to serve as entry points "`; for low-income
women to receive low-cost mammography services . Eduucation and In-
reach to their clientele regarding the need for early breast cancer
detection and eligibility screening for the project will occur in
these sites . Agreements have been made with local mammography
providers to lower the cost of mammograms to EOC Family Planning so
that the funds will stretch to serve more women. The "Forty
Wonderful Project" served as the model and base for this new
collaboration which benefits low-income women throughout the
county.
000080
4
r
1030 SOUTHWOOD DRIVE
t� 3
SAN LUIS OBISPO
CALIFORNIA 93401
ECONOMIC OPPORTUNITY •
COMMISSION . SINCE 1965 (805) 544355
FAX(805) 549-8388
September 22, 1995
Brad Whitty,Finance Director
City Administration Building
6500 Palma Avenue
Atascadero,CA 93422
Dear Mr. Whitty:
I am pleased to submit this annual request for our SENIOR HEALTH
SCREENING PROGRAM. The request for 853 is needed to meet increased
services to at least 290 Atascadero seniors, some 135 of whom will be alerted to
potential problems,while about 45 will receive appropriate medical referrals.
In Fiscal Year 1995-96, our 21 sites will serve at least 2,964 seniors with 12,978
units-of-service consisting of six screening tests and related counseling, health
and nutrition education,and medical referral where indicated.
The FY 1995-96 Budget Cash Total is $39,552 at a revised cost of$3.048 per unit.
Proportional funding is sought from the County and each City, along with
United Way, Area Agency on Aging, Client Donations and other sources to
expand the current level of services to your City's seniors throughout the coming
year.
Atascadero Data:
Your City Sites: 1) California Manor 2) Senior Center
Number of Seniors to be served: 290
Number of units-of-service: 1,276
Percentages of total services: 9.8%
Total service unit cost: $3,889
Less 70% Other Funds: -2,722
Adjusted Total Cost: 1,167
Less Your Client Donations: - 314
REQUEST TO CITY OF ATASCADERO: 53
.Child Care Resource Connection.Emergency Seances.Ener Conservation.Weatherization Services•
� Y Energy
.Family Planning Services.Head Start.Homeless Shelter.Migrant Child Care,Senior Health Screening.Teen Parenting Program.
United Way 000081
Brad Whitty, Finance Director
City of Atascadero
September 22, 1995
Page Two of Two
EOC greatly appreciates your City's ongoing support of preventive health
services for your needy seniors. On behalf of our Professional and Volunteer
staff, and our appreciative clients in Atascadero, we look forward"to your public
budget hearing process.
Sincerely,
Elizabeth "Biz"Steinber Tarida Sarhatt,R.N.
Executive Director Nurse Supervisor
Attachment: Budget
QOOQ82
EY: 95-96
CITY OF ATASCADERO
COMMUNITY AGENCY PROJECTED BUDGET
Revenues Estimated
Amounts
Carry over from Prior Year (Beginning Balance) $ 0
Membership Dues 0
Donations 3.000
Fund Raisers n
Interest Earnings 0
Government Support
Federal AAA, Central Coast Seniors 3,600
State 0
County t ii,nnn
CITY OF ATA SCADERO 853
Other Cities 14 Wo
Other Government n
All other Revenues 7
TOTAL REVENUES $ 27,895 I
I
Expenses
Personnel Costs $ 20.682
l
Operating Costs
One-Time Equipment Purchases
Other Expenses (explain) Indirect 9% 2,lnl
TOTAL EXPENSES $ 27,895
ENDING-YEAR BALANCE $ 0
A:APPLICATION
000083 i
FY: 19_ =,996
CITY OF ATASCADERO
COMMUNITY AGENCY FUNDING REQUEST
Name: For S NTo g HFAT TH cruPFrtTWr• Pgnap nM
Economic Opportunity Commission of San Luis Obipo County, Inc.
ss: 1030 Southwood Drive San Luis Obispo. CA 93401 ;
Elizabeth "Biz" Steinberg
ct: Executive Director Phone: (805) 544-4355
On a single sheet, please describe your Agency, ',,; including a
brief history and purpose of the organization, *nd your
current goals and accomplishments.
Number of members 2.gh4 spni ors r nnnt;wide
What restrictions, if any, on becoming a member NONE: all services
provided free to all seniors on a non—discriminatory basis at all times.
Legal status of organization: [X] Non-Profit Corporatioa
[ Other (explain)
Amount Requested $ 853.00
Preferred method of disbursement: ( X] Annually, ' on July 1
[ ] Semi-annual [ ] Quarterly [ ] Monthly
Please complete the attached Budget Form. '
8. How will the money be spent? What services will be
provided? (Attach additional sheets. )
9. Describe how the community will benefit from the City' s
contribution? What consequences will occur if funding is
not provided, or only a portion is approved? (Attach
additional sheets. ) Operating two sites in Atascadero, a shortfall would
force reduction of clinic visits and units-of-service delivered.
10. I certify that the information supplied is currOnt, complete
and accurate.
Executive Director
Authorized Signature Title
Elizabeth "Biz" Steinberg 9/22/95
Print Name Date
000084
CITY OF ATASCADERO
COMMUNITY AGENCY FUNDING REQUEST
FY 95-96
Agency Name: Economic Opportunity Commission
Homeless Shelter Program
1030 Southwood Drive
San Luis Obispo, CA 93401
Contact: Gwen Guyre, Homeless Program Director
781 -3993
1 . See attached
2. We had 1052 individual clients in the past fiscal year.
3. Clients must be homeless to be clients of the shelter program.
4. EOC i s a non-prof i t corporat i on
5. $600.00 is the amount of this request for FY 95-96.
6. Prefer disbursement on an annual basis at the beginning of
9 9
the f i sca I year.
7. See attached
8. See attached
9. See attached
10. 1 certify that the information supplied is current, complete, and
accurate.
&2V,70&��
Executive Director
Auth ized Signature Title
Elizabeth "Biz" Steinberg September 22, 1995
Print Name Date
000085
CITY OF ATASCADERO
COMMUNITY AGENCY FUNDING REQUEST
FY 95-96
APPLICATION NARRATIVE
1 and 8 Brief History of Organization; Purpose; Goal s and
Accomplishments
The Economic Opportunity Commission is a private, non-profit agency
serving low income residents of San Luis Obispo County since 1965. EOC
currently has a number of programs countywide, including Head Start,
Family Planning, Child Care Resource Connection, Energy Conservation
Service, Senior Health Screening, and Homeless Programs. '
The Homeless Shelter has been in existence since 1989, serving former
residents of all of the incorporated cities in the County and from out of
the County as well. The Shelter is the only emergency shelter serving men,
women and children who are homeless in the entire county, Although the
County's population of homeless people is estimated to be 'approximately
2300 individuals, the EOC Shelter has but 49 beds. Last fiscal year, 1052
individuals were served for a total of 21 ,593 nights of shelter.
The mission the EOC Homeless Program is "to provide shelter and support
services and programs to enable persons who are homeless to achieve
economic self-determination and self sufficiency with dignity." To that
end, the program consists of emergency shelter, a meal prpgam that
served 43,216 meals last year, and case management services oriented to
overcoming barriers to accessing income and housing.
Approximately 25 individuals a year are sheltered for 400:nights of
shelter from the City of Atascadero; meaning that the previous home of
the individual was in Atascadero. At an average cost of $16.00 per night
for shelter and meals, the actual cost of serving these former residents of
the City is $6400.00.
We are requesting $600-00 from the City to support operating
expenses in FY 95-96.
i
000086
o-
i
t
CITY OF ATASCADERO
COMMUNITY AGENCY PROJECTED BUDGET
FY 95-96
Revenues Amount
Carry over from the Prior Year -0-
Membership Dues -0-
Donations/Fundraisers 33,300.00
Interest Earnings -0-
Government Support
Federal 126,955.00
State 8,000.00
County 95,000.00
City of Atascadero 600.00
Other Cities 120,900.00
Other Government -0-
All other Revenues -0-
TOTAL REVENUES $384,755.00
Expenses
Personnel Costs 260,962.33
Operating Costs 98,489.67
Other Expense (Indirect Cost: Personnel and Fiscal
Services) 25,303.00
TOTAL EXPENSE $384,755.00
00008'7
a
FY:
CITY OF ATASCADERO _.
COMMUNITY AGENCY FUNDING REQUEST
Agency Name: &0D .614nX OWT L ! %/0 N
Address: 77541 '�Ohso 60 c, _ a o 70) �Aso leo B L S
s3�yl
Contact: rc.�0 — ���,9 d�Phone: - G iia,
1. On a single sheet, please describe your Agency, including a
brief history and purpose of the organization, and your
current goals and accomplishments.
2. Number of members / !9'
3. What restrictions, if any, _on becoming a member.
4. Legal status of organization: [ Vf Non-Profit Corporation
[ l Other (explain)
a�
5. Amount Requested
6. Preferred method of disbursement: [X'] Annually, On
[ ] Semi.-annual [ ] Quarterly [ ] Monthly
7. Please complete the attached Budget Form.
8. How will the money be spent? What services will ', be
provided? (Attach additional sheets. )
9. Describe how the community will benefit from the ' City' s
contribution? What consequences will occur if funding is
not provided, or only a portion is approved? (Attach
additional sheets.)
10. certify that the information supplied is current, complete
nd
Autliorrizea Signature T i tl e
y.27
Print Name Date
000088
/ 199Inllinis t
----------
-InC.om� .------- -
11(epared fly
San Luis Obispo County_ rood Hank_..- -- -- ---
__- - Apprnvrd fly
�f Wll.^.ON JOHf:,^.COMPANY IrTsnz r..d,aonwd,«nD ' ---.----_
' Income
2 TEPAP _
21 )
9 l'EMA _ ...
County
5 Cities
-
G ( Pledges and Donations _
— Shared Maintenance
• 1
-
to ---------- - ------ - -_ - - -
Ixipend4_Lt�Cs -__.....-- _
u Rent --- - - -
12 Salaries -- -
13 _ rood Purchases - - -
15 T Warehouse ------------•..__...------__.._--•-- ..--------; -�: - - - - -
to _ Forklift MaintenanceS
n Trucks -----___-___-_____—.__- _ _
to ['uel _-.--- _..__.__.._._......._..._...-•----
---- - _.-_.._.._.__._..... -
_ _......_.- _._......._.......- --. ......... . ._ _ ..
to Insurance - -
M DMV, Liscense, etc.
21 Maintenance and Repair
22 Office .77
Ins23
urance
24 - Copier Pa ment•• and Maintenance
- -_.—._.. `_ --...- -.. .... _.._ -7-
25
Printin and .Ipplimos
24 --Computer._and Supplies
27 _Postage-and PO Box
.........
_Phone____..__._.._..
` - oo PG&r
01 Gas and Water - --- -
�' 1lccounLin
g.- and_..LOga]._ _.
sa - M i s
34 O oI__
31, 60-
i
37
X11
__..__..--........... 00.__...._ .
1. HISTORY, PURPOSES, GOALS & ACCOMPLISHMENTS
The Food Bank Coalition of San Luis Obispo County is a non-
profit community collaboration to help feed the homeless and needy
people of the county. It is a nonprofit, community benefit agency
that serves all other nonprofits that provide food for needy
people. This is done through networking and the distribution of
comprehensive emergency supplemental bulk food to all providers
from a common warehouse site. We were founded in 1989.
Funds from the State of California, County of San Luis Obispo,
and local city governments are used to help meet the food needs of
those among us who cannot afford sufficient food. The Food Bank
providerIlow-cost supplemental and emergency food, as well as
donated or salvaged foods that would ordinarily be wasted or thrown
away. The target groups for these foods are children, Head Start
families, those temporarily out of work, and seniors whose house-
hold's maximum monthly income falls below $706.50.
State funds help cover the TEFAP Program (The Emergency Food
Assistance Program. ) What we are most in need of are local funds
to support the purchase and distribution of shared maintenance food
and the warehousing, handling, and distribution of donated food.
Volunteers are the backbone of this project. There are 17
TEFAP sites and over 84 meal providing agencies throughout the
county. These sites are staffed by more than 500 volunteers. We
utilize the services of personnel from the Paso Robles Boys School,
Senior Citizens, Boy Scouts, and Service Clubs such as Kiwanis and
Rotary. We also work closely with the Farmers" Markets, Food For
i
Less, and Vons , Albertsons.
We have increased the number of people served andthe number-
of pounds of food processed by 30% each year. In 1994 we processed
1 ,760,272 pounds of food and served 43, 838 people at a total cost
of 7 cents per pound.
Our current goals are to: Increase the amount of food
processed to 3 million pounds in 1995 . Increase variety of foods
and provide new choices.
000090
i
r •r�
r
r „ Y
8. MONEY USE AND SERVICES PROVIDED
Funds will be used to purchase low cost food and pay expenses
such as warehouse rent, utilities, truck related expenses. Food is
picked up from sources as far north as Sacramento, ' east to Bakers-
field and south to Los Angeles. We then warehouse ;this food at our
facility in Paso Robles and maintain our freezer and cooler storage
there. Food is then transported to cities with member agencies who
in turn distribute to qualified recipients'. USDA commodities and
donated or gleaned food is distributed free to agencies. Low cost
bulk purchased foods are sold at 14 cents per pound on a shared
maintenance bases.
9. ATASCAPERO CITY BENEFITS
The City of Atascadero funding will make it possible to
continue to meet the needs of the less fortunate people in your
city. Thip also translates into less pressure on the city for
social services and possibly negates police intervention for petty
theft related to hunger. Our support- from member agencies and
other volunteers makes us very cost effective and reduces the
burden on local tax payers.
There are 13 member agency sites in Atascadero. In 1995
254, 786 pounds of food was distributed. 2, 590 people per month
received food assistance_
The February 18, 1993 North County Tribune reported that 1,80€
(7.8%) of the people in Atascadero are living in poverty.
For the first quarter of • 1995 we-.served 1.,958 people each
month. We are providing 28, 163- pounds of food per month.
1
000091,
W o x L o
SHARE
Q
BuildingCommunity
One Hour at a Time
in 1996
Receipt
This colu»at for SATURDAY
Hosts
Last Host Order Bagging Bagging Distribution
Day to Turn-In Saturday Week Day
Register 1996 1996 1996 1996
Jan. 12 Jan. 20 Jan. 22-25 Jan.27
Feb. 12 Feb. 17 Feb. 19-22 Feb.24
Mar. 11 Mar. 16 Mar. 18-21 Mar. 23
Apr.'8 Apr. 13 Apr. 15-18 Apr.20
May 6 May 11 May 13-16' May 18
Jun. 10 Jun. 15 Jun. 17-20 Jun. 22
Jul. 15 Jul. 20 Jul. 22-25 Jul. 27
Aug. 12 Aug. 17 Aug. 19-22 Aug. 24
Sep. 16 Sep. 21 Sep. 23-26 Sep. 28
Oct. 14 Oct. 19 Oct. 21-24 Oct. 26 4
Nov. 11 Nov. 16 Nov. 18-21 Nov. 23
Dec. 9 Dec. 14 Dec. 16-19 Dec. 21
Centralized information and referral to commu ntity resour ,
•Crisis intervention and support t-
• Phone Friends
•Senior information and referral
i
•Teen outreach
HOTLINE °... ._ .
OF SAN LUIS OBISPO COUNTY
r �
A 24 HOUR COMMUNITY SERVICE
P.O.Box 5456 • San Luis Obispo, CA 93403-5456• 805 / 544-6016
September 20, 1995
Andrew J. Takata, City Manager
City Administration Building
6500 Palma Avenue
Atascadero, CA 93422
Dear Mr. Takata:
Please accept the attached Community Agency Funding Request from HOTLINE of San Luis
Obispo County to the City of Atascadero, in the amount of$500 for fiscal year 1995-96.
This year, as in those past: the residents of Atascadero have called upon 14OTLINE to provide
assistance and referral services otherwise unavailable in the county. We are proud to offer these
services and appreciative of the support your city has given in the past.
Though our request for funding is greater than last year, we ask that you consider the impact
HOTLINE has on the citizens of Atascadero and the ever increasing cost of providing services as
valuable as those we offer.
HOTLINE has enjoyed a mutually productive association with the City of Atascadero and we
look forward to a continued joint effort in serving the needs of your community. Should you have
any questions or desire additional information, please don't hesitate to call me.
Sincerely,
CA,Le/►'l,
Rick Cohen
Executive Director
RC/cc
enclosures
000093
Serving San Luis Obispo County Since 1970
FY: ' 95-96
CITY OF ATASCADERO
COMMUNITY AGENCY FUNDING REQUEST
Agency Name: HOTLINE of San Luis Obispo County
Address: P.O. Box 5456 , San Luis Obispo, CA 93403
Contact: Rick Cohen Phone: 544-6016
1. On a single sheet, please describe your Agency, including a
brief history and purpose of the organization, and your
current goals and accomplishments. (SEE ATTACHMENT A)
2. Number of members 85 volunteers
3. What restrictions, if any, on becoming a member. We are a
volunteer organization with no participation restrictions .
4. Legal status of organization: [X] Non-Profit Corporation
[ ] Other (explain)
5. Amount Requested $ 500
6. Preferred method of disbursement: [X] Annually, on Nov. 1
[ ] Semi-annual [ ] Quarterly [ ] Monthly
7 . Please complete the attached Budget Form.
8. How will the money be spent? What services will be
provided? (Attach additional sheets. ) (SEE ATTACHMENT B)
9 . Describe how the community will benefit from the City' s
contribution? " What consequences will occur if funding is
not provided, or only a portion is approved? (Attach
additional sheets. ) (SEE ATTACHMENT C)
10. I certify that the information supplied is current, complete
and accurate.
Isk CA efy\ Executive Director
Authorized Signature Title
Rick Cohen September 20, 1995
Print Name Date
000094
FY: ' 95-96
CITY OF ATASCADERO
COMMUNITY AGENCY PROJECTED BUDGET
Revenues Estimated
Amounts
Carry over from Prior Year (Beginning Balance) $ 0
Membership Dues N/A
Donations 9.1 (21)n
Fund Raisers 131 ,000
Interest Earnings 2 ,000
Government Support
Federal 0
g State
County
5 ,000
CITY OF ATASCADERO 500
Other Cities 3,800
Other Government 0
All other Revenues 29, 300
TOTAL REVENUES $194,100
Expenses
Personnel Costs $106, 742,
Operating Costs
One-Time Equipment Purchases
Other Expenses (explain)
TOTAL EXPENSES $194 , 100
ENDING-YEAR BALANCE $ 0
A:APPLICATION
000095
ATTACHMENT A
AGENCY PURPOSEMISTORY
HOTLINE's purpose is to provide San Luis Obispo County 24-hour telephone crisis intervention,
information and referral services. To assess need, offer support and direction for callers to obtain
further assistance. To collaborate with other community organizations to ensure callers receive
appropriate attention.
The agency was first established in 1970. Recognizing an unmet need in the area of immediate
crisis intervention, the Family Services Center of San Luis Obispo provided seed money to begin a
countywide hotline service. At that time, HOTLINE was equipped to handle crisis and emotional
support calls only.
In the later 1970's, an influx of human service providers in the county precipitated the need for
one central organization to oversee general information and referral efforts that would enable
people to access the programs available to them. HOTLINE became that organization by offering
problem assessment, information and referral services, and by maintaining a data bank of local
agencies and programs.
In the mid 1980's, a new HOTLINE service, Senior Information and Referral, was developed in
response to the specific needs of the senior population. Since the frail elderly were often unable
to follow through with given referrals, a senior specialist was hired to function in an advocacy role
to assure that senior callers located and received needed assistance.
1995-96 GOALS
HOTLINE's primary goals for 1995-96 to:
a. Continue efforts to recruit and train enough volunteers to man our hone lines 24-hours a da
g P Y,
365 days a year.
b. Expand the number of human service agencies that utilize HOTLINE's after-hours phone
service.
c. Develop funding to expand our senior services programs.
d. Increase outreach efforts to better inform the public of HOTLINE services available.
ACCOMPLISHMENTS
a. The agency handled 29,123 calls this past year. 2,813 of these involved residents of
Atascadero.
b. Added the SLO County Department of Social Services as a partner in the production of
HOTLINE's countywide publication, the Human Services and Support Groups Directory.
c. Successfully recruited and trained 22 new phone volunteers.
d. Successfully conducted a new North County fundraiser that generated $16,000.
000096
ATTACHMENT B
The amount requested will be spent to offset some of our telephone costs, specifically the $4,000
- $5,000 it costs each year to maintain the toll-free number available to North County residents.
We are asking the Cit of Atascadero for $500 so we can continue to provide the following
Y p g
services:
a. Crisis HOTLINE...provide callers a 24-hour telephone crisis intervention and emotional
support service. Trained, caring, non judgmental volunteers assure the caller confidential
support and assistance.
b. Information and Referral Network...provide callers 24-hour information'on the availability of
services within the county and assess the need and opportunity for related referrals to agency
providers.
c. Senior Information and Referral services...provide a special hotline number for members of the
senior population who require a degree of specialized assistance and advocacy not offered on
the main hotline.
d. Interagency Telephone Network...HOTLINE, on an agreement basis, functions as the
"after-hours" agent for various other human service agencies, receiving'their client calls and
linking them to staff or other resources as needed.
e. Senior Telecare ...a reassurance telephone service primarily for homebound elderly people
living alone. In most cases, our volunteer callers are the only source of regular human contact
for these individuals.
f. Produce the Human Services & Support Groups Directory...a detailed, annual publication of
all non-profit and public human service agencies and support programs in the area, distributed
throughout San Luis Obispo County.
g. Maintain the Attendant Care List...a roster of professionally screened, private home care
providers.
00009'7
ATTACHMENT C
We feel your community benefits tremendously by having a toll-free, 24-hour crisis hotline to call
upon. Most human service agencies available to residents of San Luis Obispo County are housed
in the City of San Luis Obispo. Geographic barriers make it more difficult for Atascadero citizens
to access needed services, so HOTLINE becomes instrumental in linking callers with service
agencies.
Without a HOTLINE, the additional burden of telephone costs and time spent locating services
would discourage those people in the greatest need from seeking assistance. It is reasonable to
assume that some individuals would end up calling Atascadero city offices asking for the type of
information and help you are probably not equipped to provide.
Should HOTLINE not be able to secure the financial support from the North County we need to
justify absorbing as much as $5,000 each year to maintain a toll-free number for your area, we
may be forced to eliminate it. Many of the,2,000+ callers from Atascadero would not receive the
emotional, and sometimes critical, help required. Still others would turn to your city officials for
assistance.
HOTLINE also has a major impact on almost every human service organization in the county.
Most of our calls result in referrals to specific service providers. People call us because they are
not sure where else to turn. A great many would not find their way to appropriate services if not
for HOTLINE.
0
0
000098
FY 95/96
CITY OF ATASCADERO
COMMUNITY AGENCY FUNDING REQUEST
Agency Name: NORTH COUNTY WOMEN'S RESOURCE CENTER/SHELTER
Address. P.O. Box 2155, Atascadero, CA 93423
Contact: Eileen Allan Phone: 461-1338
1. On a single sheet, please describe your Agency, including a
brief history and purpose of the organization, and your
current goals and accomplishments. SEE ATTACHMENT I
2. Number of members 12 Board Members. No general membership.
3. What restrictions, if any, on becoming a member. '':
No membership. All services are open to the public.
4. Legal status of organization: [X] Non-Profit Corporation
[ ] Other (explain)
5. Amount Requested $ 5,000
6 . Preferred method of disbursement: [ X] Annually, an &SM
[ ] Semi-annual [ ] Quarterly [ ] Monthly
7. Please complete the attached Budget Form. "
8. How will the monev be spent? What services will '' be
provided? (Attach additional sheets. ) SEE ATTACHMENT II
9. Describe how the community will benefit from the ' City's
contribution? What consequences will occur if finding is
not provided, or only a portion is approved? (Attach
additional sheets. ) SEE ATTACHEMTN III
10. I certify that the information supplied is curremt, complete
ate.
Executive Director
Authorized ignature Title
Eileen Allan September 25i 1995
Print Name Date
000099
FY: 95/96
CITY OF ATASCADERO
COMMUNITY AGENCY PROJECTED BUDGET
Revenues Estimated
Amounts
Carry over from Prior Year (Beginning Balance) $ -0_
Membership Dues
Donations 10,000
Fund Raisers 8,000
Interest Earnings -0
Government Support
Federal 34,962
State 29,997
County 81000--
CITY OF ATASCADERO 5,000
Other Cities 'Paso Robles 51000
Other Government - Marriage License Fees 18,525
All other Revenues 13,000
TOTAL REVENUES $132,484
Expenses
Personnel Costs $ 62,800
69,684
Operating Costs -
-0-
One-Time Equipment Purchases -
Other Expenses (explain) -0-
TOTAL EXPENSES $132,484
ENDING-YEAR BALANCE $ -0
A:APPLICATION 0
000100
ATTACHMENT I
The North County Women' s Resource Center began in 1982 as a
referral agency for women living in the North County . During the
past 13 years , this agency has continued to e4pand to meet the
ever growing needs of the community .
A major component of the Resource Center is the Women' s Shelter
which was opened in 1985 . The primary focus of ''the shelter is to
provide an emergency "safehouse" for victims of domestic
violence, elder abuse, sexual assault and other violent crimes .
Women and their children can stay at the shelter, up to 60 days at
a time. In addition to the safety that is provided, the shelter
clients receive counseling, advocacy and other support services .
During fiscal year 1993/94, we provided 3,292 days of shelter and
9,876 meals which represented a 40% increase over the previous
year . Even though we were closed due to remodeling for two
months during 1994/95 , we still provided 2 ,687. days of shelter
and 8,061 meals .
As you are aware, we received a Community Development Block Grant
to purchase and rehabilitate our shelter . This was completed on
August 29, 1995 , with the shelter re-opening on September 4 ,
1995 . Currently we have 18 beds expanding to 22 beds as soon as
a storage unit , funded by an FESG Grant , is ',built which will
enable us to open another bedroom currently being used for
storage .
The Resource Center/Shelter works cooperativ6ly with all law
enforcement agencies , Mental Health, Victim/Witness , Loaves &
Fishes , schools and medical care providers to provide immediate
response to victims of domestic violence andother needs . We
have several other programs open to the public which include ;
1 . Low-cost counseling which is provided by paid and
volunteer interns .
2 . A support group for battered women which i',A open to the
public free of charge . Free child care ia: also provided
for this group .
3 . The Children' s Shop which is a clothing and shoe outlet for
low-income families with children . The children receive
items free of charge .
Our accomplishments during the past 13 years aremany, including,
thanks to the CDBG Grant , the acquisition of a permanent shelter,
developing and implementing the counseling program and opening of
the Children' s Shop . These services are available to all women,
children and families of the North County, not only shelter
residents .
Our goals are to continue to provide a 24 hour-a-day "safehouse"
for victims and to continue to assist women, children, and
families in Atascadero to become self-sufficient':.
000101
V
ATTACHMENT II
The grant from the City of Atascadero Will be used to underwrite
ongoing operating expenses of the North County Women's Resource
and Shelter as follows:
24 hour a day "safehouse"
24 hour a day crisis intervention
food
clothing
transportation
individual and group counseling
medical care
court and social services advocacy
childcare
assistance with legal matters such as Temporary Restraining orders
assistance with locating permanent housing
assistance with employment search
information and referrals
Children's Shop .
000102
ATTACHMENT III
The City's contribution will benefit the community by helping to provide
to crime victims and their children, safety and protective services that
are not available anywhere else in the North County.
The North County Women's Resource Center/Shelter is depended upon by not
x only the victims and citizens of Atascadero by also by'local churches,
3 law enforcement agencies, Victim/Witness Assistance, Rape Crisis Center,
Mental Health and Child Protective Agencies.
With reduced funding, cuts would obviously be made to the least detriment
to our "safehouse+'. such as transportation, childcare, and counseling.
In order to receivq. other levels of funding, we must also receive local
support. The City'*$ contribution would go-.a long way in completing this
requirement.
t
000103
FY: 95/96
CITY OF ATASCADERO
COMMUNITY AGENCY FUNDING REQUEST
Agency Name: Retired And Senior Volunteer Program
Address: 660 Pismo Street, San Luis Obispo, CA 93401 -
Contact: Carol Conway Phone: 544-8740
1. On a single sheet, please describe your Agency, including a
brief history and purpose of the organization, and your
current goals and accomplishments.
2. Number of members 1100
3. What restrictions-, if any, on becoming a member. Must be 55
years of age or older.
4. Legal status of organization: [X] Non-Profit Corporation
[ ] Other (explain)
5. Amount Requested $ 500.00
6. Preferred method of disbursement: [ X] Annually, on
[ ] Semi-annual ( ] Quarterly ( ] Monthly
7. Please complete the attached Budget Form.
P g
8. How will the money be spent? What services will be
provided? (Attach additional sheets. )
9. Describe how the community will benefit from the City' s
contribution? What consequences will occur if funding is
not provided, or only a portion is approved? (Attach
additional shee . )
0. I certif Ch t t e information supplied is current, comvlete
and acc at .
Project Director
Authorized Signature Title
Carol Conway 9/19/95
Print Name Date
000104
Fy 95/96
CITY OF ATASCADERO
COMMUNITY AGENCY FUNDING REQUEST
Agency Name: Retired And Senior Volunteer Program
Address: 660 Pismo Street, San Lu i s Obispo, CA 93+01
Contact: Carol Conway Phone: 5444/40
1. On a single sheet, please describe your Agency, J_ncluding a
brief history and purpose of the organization, and your
current goals and accomplishments.
2. Number of members 1100
3. What restrictions; if any, on becoming a member.''; Must be 55
years of age or older.
4. Legal status of organization: [ X] Non-Profit Corporation
[ ] Other (explain)
5. Amount Requested $ 500.00
6. Preferred method of disbursement: [ X] Annually, n
[ ] Semi-annual [ ] Quarterly [ ] Monthly
7. Please complete the attached Budget Form.
P g
8. How will the money be spent? What services will be
provided? (Attach additional sheets. )
9. Describe how the community will benefit from the City' s
contribution? What consequences will occur if funding is
not provided, or only a portion is approved? (Attach
additional shee . )
0. I certif t:h t t e information supplied is current, complete
an acc at .
Ll Project Director
Authorized Signature Tittle
Carol Conway 9/19/95
Print Name Date
000105
Senor V01 tee"
RECEIVED
September 20, 1995 �� �� ryT�e ;n
�e 4he ExP erience
Andrew Takata
City Manager
City of Atascadero
6500 Palma Avenue
Atascadero, CA 93422
Re: Community Agency Funding Request
Dear Mr. Takata:
The RSVP recruits persons over 55 years to volunteer in public and nonprofit
agencies. RSVP is a national program which will be celebrating 25 years of
existence in 1996.
The funding for RSVP is partially provided by the Federal Government, but
must receive 30% of its funding from the local community. 1995/96 has a goal
of at least 185,000 hours of service and recruiting 230 new persons. Last year
195,000 hours were contributed and 235 new persons were recruited and placed
at 180 sites countywide.
Funds received from the City of Atascadero will help the program maintain its
local match. These funds help to provide the city with volunteers at the Police
Department. There are approximately 25 volunteers there, contributing
between 450 and 500 hours each month.
If funding was not provided or was cut, the program staff would have to spend
more time raising funds and less time on program needs. This could impact the
goals of the program.
If there are any questions, please call me at 544-8740. Thank you for your
consideration.
Sincerely,
Carol Conway
Project Director
CC: awc
Sponsored bv—.. Enclosure
Adult Day "IrVnk
s«ri«.
. an Ur' W
660 Pismo Street • San Luis Obispo, California 93401 • (805) 544-8740
0001.06
FY:
CITY OF ATASCADERO
COMMUNITY AGENCY FUNDING REQUEST �r7
Agency Name `
Address:
Contact: Phone: ?j26 -- 543g,
1. On a single sheet, please describe your Agency, including a
brief history and purpose of the organization, and your
current goals and accomplishments.
2. Number of members
3. What restrictions, if any, on becoming a member.
4. Legal status of organization: [X1 Non-Profit Corporation
[ ] Other (explain) .
5. Amount Requested
6. Preferred method of disbursement: [ ] Annually, on
[ ] Semi-annual [ ] Quarterly [ ] Monthly
7 . Please complete the attached Budget Form.
8. How will the money P be spent? What serv'ces willl'be
provided? (Attach additional sheets. ) 0f 01 ,
9 . Describe how the community will benefit from the ,City' s
contribution? What consequences will occur if funding `s
not provided, or only a portion is approved? ( tach
additional sheets. ) �alA,- �, j
10. I certifv that the information supplied is curreiat, co ' lete
and accurate.
A thorized Signature Ti le
Print Name _ Date
00010'7
FY:
CITY OF ATASCADERO
COMMUNITY AGENCY PROJECTED BUDGET
Revenues Estimated
Amounts
Carry over from Prior Year (Beginning Balance) $
Membership Dues
Donations
Fund Raisers
Interest Earnings
Government Support
Federal
State
County — Lr7v :04vv, &v_ 4C4&Ila
`i''-�
CITY OF ATASCADERO
Other Cities _
Other Government
All other Revenues p
TOTAL REVENUES $ oZ /
Expenses
Personnel Costs 016 ' � $
Operating Costs
One-Time Equipment Purchases
Other Expenses (explain)
TOTAL EXPENSES $
ENDING-YEAR BALANCE $ ��
A:APPLICATION
000108
Senior Citizens United, Inc.
of Alascadero, Garden Farms, Santa Margarita and Templeton
5905 EAST MALL
ATASCADERO, CALIFORNIA 93422
PHONE: (805)4664674
Nutrition 466-2317
HISTORY
Senior Citizens United, Inc. was: formed in August 1973: and incorporated in
March 1974. The purpose was to provide needed services to the elderly of
Atascadero, Garden Farms, Santa Margarita and Templeton, an area of approx-
imately 60 square miles. Membership is five hundred persons at $4100 pe.-
year.
eyy ear.
NUTRITION'
This program began M.-xch 1, 1974 serving 25 persons a day, 5 daysper week,
at a. local restaurant. We now serve 30 to 35 persons per day at the Hagan
Center; plus home delivered meals (70) delivered by volunteers using their
own cars. A Site Manager, and assistant are part-time employees paid by the
Federal Nutrition Program. All other workers are voluntree.zs.
0
SOC IAL SERVICES
Nee-- s.ary preparation for Renters: and Home owners Assistance is provided; as
well as Property flax, Property. T'a-x Postponement, ancF simple State and 'Fed-
eral Income Tax preparation. Training is: provided by the Frnnchise,, Tax Board
and the IRS. New services continue, to be added.
FACILITIES
From a table, chair ancE telephone: in a corner of an office on Tzaff# Way
we moved to an empty, former fast food stand on El Camino Real. Then, be-
cause the property was needed by the:omner, back to our- first site.', In Sep-
tember 1976 the County Board of Supervisors approved- as Revenue Snaring grant;
of $4-3,000 as a down payment; on a~ seven zoom, 2 z bath former home then
being used as a doctor's office. The total price was $70,000. This build-
ing is located in downtown Atascadero close to shopping,doctors, laboratory,
County Health and Welfare Department, banks, and post office.
000109
Escrow was closed I'iarch 1, 1977 and• ot-,upancy of the new quarters w,s
on October 1, 1977. '►vita Federal grants and much free labor a dining
room and kitchen were added for the Nutrition grogram. Many members
made ample donations toward the purchase of this Center.
Operating expenses are paid by donation, membership fees, fund
raising events -and, from July 1, 1981 - July 1, 1983, a subsidy from
the City of Atascadero.
CO[-1N.UNITY iELATIG„S
Senior Citizens United is an active member of the Atascadero Chamber
of Commerce and was a member of the former Advisory Committee. Since
1981 we have been a Salvation Army Service Unit . In 1982 , the North
County Women's Resource Center began operations in an office of the
Senior Center. They are now searching for an office o- .their own .
They assist women seeking new directions and offer alternatives and
su,:port on issues of concern to worsen.
For their donations of time, labor, moral and_/or financial support
we c fer our grateful ThiNKS to our volunteers ; businesses ;
Professions ; clubs and service organizations and all County, State
and Federal personnel who have helped us to zrow.
U F -AT_
The final payment on the Canter was made in 1583 with a donation
from Hilda Fullwiler, the original owner of t::e building. In the
same year Crocrier Sank issued a 'Quit C- aim' deed to a 15 foot wide
strip of land adjoining the creek side cf our property. A 1G'X 20 '
pantry was then added `Co the Nutrition :�i.c} _-n. Co-averting the
former pantry into a cold st orage room and enlar`.mert of the
dining area are the next projects .
A co. tribut-ion of $ 23,429 frcm tha estate o_” Y.yron Edgar and
Adelaide Ambrose Hascall was indeed welcome .
The Senior Canter is owned by the DL-73 =ayin:- members and is
gov=reed by a 15 member Board cf Direct ors .
000110
SERVICES PROVIDED BY:SENItR CITIZENS' UNITED, INC'.
5905 EAST MALL
ATASCADERO, CA. 9342'2
CENTER. OPEN - 9-J0 am - 3=00 pm Monday thru Friday (Expept Holidays)
DAILY: NUTRITION PROGRAM: 11:30 am (466-2317 for reservation; 2' days in advance)
HOME DELIVEP.F.D MEALS FOR SHUT-INS CALL 466-2317
CONSUMER INFORMATION: & REFERRAL
DROP-IN-CENTER FOR VISITING, RESTING, ETC.
WEEKLY: HELP WITH INSUEiANCE & OTHER FOR4S - CALL FOR APPIT. 1-8010-548-5h97
CARVERS GROUP - WEDNESDAY 1: OOpm - 3-OOpm
MONTHLY: BOARD' OF DIRECTORS M_FETING: 2nd MONDAY 4:00�m
LEGAL SERVICES ;LA'dr .�r;c y 9;'e0:-*-.3o,4BY APPIT. ONLY)
POT-LUCK & BUSIVESS MEETING L LAST SATURDAY OF MONTH EXCEPT
JULY, AUT. NOV. & DEC.
HEALTH SCREENING - CALL FOR MORE INFORMATION - 466-4674
1st MONDAY OF THE MONTH 9:00 - 11:15am
SEASONAL: INCOME TAX' RETURNS-
PROPERTY TAX ASSISTANCE
RENTERS ASSISTANCE
PROPERTY TAX POSTPONEMENT - ALL BY APPOINTMENT ONLY
W_-
MBER.SFITP FORM - DUFS ARE $4.00 ANNUALLY - COMPLETE AND MAIL T0:
NIOR CITIZENS UNITED, INC. 5905 EAST MALL, KTASCADERO, CA. 93422
NAME TELEPHONE NO.
ADDRESS
ZIP
AMOUNT ENCLOSED (do not send cash) DUES DONATIONS
DUES ARE PAYABLE THE lst BUSINESS DAY AFTER JANUARY 1s4-.
000111
FY: 9�
CITY OF ATASCADERO
COMMUNITY AGENCY FUNDING REQUEST
Agency Name: i Or i O PI"QII� orpSko Co
Address: -7 10 FIL°t`o {`h #ig , 5 ' Q34 � �
Contact: - -" GMIs Phone:
1. On a single sheet, please describe your Agency, including a
brief history and purpose of the organization, and your
current goals and accomplishments. nttB
2 . Number of members 1500 1 300 � �T1d�'.. A44
3. W at restrictions, if any, on beco 'ng member f
4 . L 1 st tus of ata.on
organiz : ( V�Non-Profit Corporation
( ] Other (explain)
5. Amount Requested $A00
6 . Preferred method of disbursement: [ ✓j Annually, on 947,5__
( ] Semi-annual ( ] Quarterly [ ] Monthly
7 . Please complete the attached Budget Form.
S. How will the money be spent? What services will be
provided? (Attach additional sheets. )
9 . Describe how the community will benefit from the City' s
contribution? What consequences will occur if funding is
not provided, or only a portion is approved? (Attach
additional sheets. )
10. I certify that the information supplied is current, complete
and accurate. nn
Authorized 1gnature Title
Pi! l-
int Name Date
000112
FY:
CITY OF ATASCADERO
COMMUNITY AGENCY PROJECTED BUDGET
Revenues Estimated
Amounts
Carry over from Prior Year (Beginning Balance) $
Membership Dues a
Donations .r
Fund Raisers
Interest Earnings D
Government Support
Federal Q '�
State
County Jot 660
CITY OF ATASCADERO
Other Cities
500
Other Government USD 9 g
All other Revenues
TOTAL REVENUES
13 cf.0 8
Expenses '7ql 3
Personnel Costs $
Operating Costs Slit e `{`�- T
VVI'
One-Time Equipment Purchases rj
Other Expenses (explain)
T 8
TOTAL EXPENSES
$..-7 7 1,C13
ENDING-YEAR BALANCE $
A:APPLICATION
000113
- e
Attachment #1
City of Atascadero Community Agency Funding Request
FY 1995/96
1. The Senior Nutrition Program of San Luis Obispo County has been in operation
for several years and has proven its ability to serve many senior citizens in this county
with nutrition intervention, socialization, and nutrition education. The program
addresses problems of dietary inadequacy and social isolation among the elderly in
this county.
The purpose of the organization is to provide socialization and nutritional
intervention to the senior citizens of this county and surrounding areas. The Senior
Nutrition Program is an integral part of the community-based long term care system.
The Home Delivered Meal Program assists seniors whose conditions already indicate
they need chronic long term care assistance. In addition, the congregate dining
program is an effective preventive program, since it serves as the first line of defense
against poor health.
The congregate dining clients are usually in need of some assistance, but mobile.
Both groups are in need of social contact and improved nutritional intake. Research
has shown that a significant proportion of America's elderly are malnourished or at risk
of the health effects of poor nutrition. Older persons living alone tend to eat poorly due
to problems relating to economic conditions, transportation problems, shopping
inconvenience, and physiological conditions related to aging, such as weakness,
chewing difficulties, digestive ailments, nutrient metabolism, etc..
The goal of the Senior Nutrition Program is to maintain or improve the physical and
social well being in older persons through appropriate nutrition services. The
services provided through the Senior Nutrition Program in San Luis Obispo County
include: congregate (dining room) meal service, home delivered meal service and
nutrition education service.
In Fiscal Year 1995/96, the Senior Nutrition Program will provide:
1. 73,465 dining room meals to 600 senior citizens of San Luis Obispo County:
a. 7,590 dining room meals to 100 senior citizens in Atascadero
2. 91,362 home delivered meals to 600 senior citizens of San Luis Obispo Co.
a. 20,605 home delivered meals to 200 seniors in Atascadero
In Fiscal Year 1994/95, the program has provided, in Atascadero:
6,698 dining room meals to 97 seniors
20,801 home delivered meals to 188 homebound seniors
8. The money will be spent on food, supplies, and rent accured by Senior Nutrition in
providing nutritious noon meals to the senior citizens of Atascadero. The provision of
meals at the Hagan Senior Center dining room and through the delivery of meals to
homebound elderly of the Atascadero community.
All meals must meet 1/3 of all the nutritional requirements of persons 55+ years.
Dining Room noon meal service five (5) days a week, except on major holidays. 0
000114
Home delivered meal service is provided to older persons who are homebound by
reason of illness, disability, or are otherwise isolated. Home delivered meals are
provided from the Hagan Senior Center and delivered by volunteers.'; Hot lunches are
delivered five (5) days a week, with frozen weekend meals provided for the home-
bound seniors who are found to have no other means of meal prepatation available
for weekend and holidays. A second home delivered meal is presently being sent to
those seniors determined to be in greatest need of additional nourishment.
9. The older persons of Atascadero that utilize the Senior Nutrition Program's service
benefit greatly from the added nutrition to restore health and prevent illness, and from
the daily social contact the program has been designed to provide.
There are no other senior citizen programs providing Dining Room meals or home
delivered meal service in Atascadero, as this program provides. Both components of
the Senior Nutrition Program endeavor to assist the senior citizen in independent
living; provide supportive services to enhance their ability to reside in the least
restrictive setting. The target population is 60 years and older and in social and/or
ecomonic need. More than 50% of the clients live alone and are over 75 years of age.
The home delivered meal client is frail, homebound and without regular food
preparation assistance from another source and is unable to prepare''meals. The ill
and isolated elderly person may easily become malnourished, which can delay or
terminate recovery to normal health.
There is a high number of homebound seniors in the Atascadero'area; an average
of 64 home delivered meals are sent out each day from the Hagan Senior Center to
be delivered to isolated elderly persons. Assistance from local resources better
enables the Senior Nutrition Program to continue to serve ill and isolated seniors to
the extent the service is needed.
The last few years of funding cuts from the community funds of various cities and j
resources have been very limiting on the Senior Nutrition Program's 'bility to grow
with the growing need of seniors and waiting lists for those needing home delivered
meals is inevitable.
As a note to the Application for Community Funds:
The Senior Nutrition Program has had the benefit in Atascadero and other
communities, to have numerous volunteers who assist the Senior Nutrition Program in
many capacities. The most essential job the volunteers perform is the delivery of hot
meals to the homebound seniors. In Atascadero, historically there has been a
remarkable number of volunteer meal delivery drivers. Other jobs volunteers perform
include: taking client reservations, setting tables, serving and cleaning up in the
nutrition sites; serving on the Project Advisory Council for the program.
Programs funded through the Older Americans Act are prohibited from requiring a
contribution from clients in order to receive the service. The Senior N:utrition Program
encourages participants to make a donation. The Program provides the participants a
confidential opportunity to contribute towards the cost of the meal. The Project
Advisory Council for the Senior Nutrition Program has established a suggested
donation of $1.75 per meal. The average donation from participants is $.85.
0001
REPORT TO CITY COUNCIL Meetin Dater 11/14/95
CITY OF ATASCADERO Item #C-2
From: Andrew J. Takata, City Manager 61<
SUBJECT:
Consideration of Request by Millhollin Mine Owner.
RECOMMENDATION:
Provide direction to staff.
BACKGROUND:
Pursuant to Council direction at the meeting of October 10, 1995, staff is
bringing forward a request from Glenn and Darlene Millhollin, own rs of the Millhollin
Mine. Attached is a letter from John W. Belsher, attorney-at-laiv representing the
Millhollins, dated November 8, 1995 and listing three alter atives relative to
operations and eventual closure of the Mine. Staff awaits directi n.
000116
BEISHER 8c BECKER
A'iTMRNM AT LAW
1460 WGUERA STRUT
SAN LULL C)BISPO,CALIFORNIA 93401
T ELEPI IUNs A05-542.99A0 SANTA MARIA OfTit ?
301-IN W.BVI SHU PAX 805-543-9949 215 I!A�'T PHSLGR
HOWARD MARK Rltt,*l;R
SANTA MARIA,C.ALIbY)RNIA 93454
TFLF.PIION9 905-349.7919
November 8, 1995
Mayor Highland and Members of the City Council
City of Atascadero
6500 Palma Avenue
Atascadero, California 92422 VrA TELECOPT
Rot Millhollin Mine
Honorable Mayor and Members of the City Council:
Glenn and Darlene Millhollin have asked me to brief the
Council on their position with respect to the referenced site. I
previously wrote the City Attorney to express our concerns with the
staff recommendation that we prepare an HSR for the Tentative
Map/Mine Closure project. A copy of that October 10, 1995 letter
is attached. That letter expresses our hope that the Council will
consider proceeding with the project without an RXR or proceeding
with a slightly different project which might not require an BIR.
As a third alternative, given the lack of complaints regarding the
operation of the mine pursuant to the restrictions listed in the
now--expired Interim Operations Agreement, in the final analysis it
may be better to continue the present voluntary operational
restrictions for the indefinite future without formally acting on
any particular project. Each of these alternative courses of
action is discussed below.
7,. P'rocogd with the Tentative Man/Clo0ure Plan Without Reg ring
an ETR•
With the exception of some additional drainage calculations
and completion of a site-specific biological survey, every
conceivable impact has been analyzed by the Mi.11hol.lins, experts
and reviewed with approval by City staff. The Millholli.ns have
paid for a traffic study, a geologic study, a stormwater runoff
water quality analysior a visual study showing the site in its
final state (with houses shown) , a wildlife study and a drainage
plan. This environmental review has been so complete, the basis
for the staff•s conclusions that an SIR is required is the nebulous
concept of "cumulative" impacts. As there are no other projects to
include with the impacts_of this project, this reasoning is flawed.
Sn our opinions, there are no specific significant .impacts which
00011'7
6566 ZbS SW 'ON BNOHd aawIs jag'M Dior 30 Sar?E d.i0 ML-) : WOZJd
Z d WH££:0T S66T '8 'AON 'ON BNOHd 01
Mayor and Members of the City Council
City of Atascadero
November 8, 1995
Page 2
staff or anyone ease can point to. No expert hired by the City or
the neighbors has pointed to any such impacts.
2. Proceed with the Deye,7opment/lure Agreement. __with
Operational Reatrictions. But Drop „ the Subdivigion MAR.
The State has made it crystal clear the mine is presently able
to continue it present mining operation without any permit required
of the City. Sfe letter from the State Mining and Geology Board
dated March 22, 1995. The only change proposed by the Millhollins
in their present operation is to agree to close the mine. This
agreement can be secured b
a development agreement.aceement.
P g, The
development agreement would provide that the Millhollins would
close the mine after removal of rock to a point where topography is
reached consistent with the Conceptual Design Plan previously
endorsed in concept by the City Council. The development agreement
would also contain operational restrictions, including truck and
extraction rates, similar to those presently self imposed by the
Millhollins and their operator, the County.
The Millhollins would not secure an approved tentative map as
a result of this Option. They would, however, have the right to
apply for a tentative map at some paint in the future under the
laws of the City as they exist at the time of approval of the
development agreement. While Milihollin would have no guarantee of
securing a tentative map, the obligation to close ;the site would
expire if no map were approved.
It is our belief such a reduced-scale pro�'iect would not
require an BIR, but could be approved with a mitil ated negative
declaration.
3. C tinu e P ent olunta O erationaest sin
Place.
The Millhollins are comfortable in their legal rights to
continue mining with or without city action towaxd': the mine. If
there is no current pressing problem, then the mine should be
allowed to continue in its present• operational; mode. The
Millhollins will provide assurances to .the City ghat the self-
imposed operational restrictions currently in place will continue,
that the County will remain as the primary operator of the site and
that the extraction will, be done .in a way which will result in the
final topography called for by the Conceptual Development Plan.
000118
6b66 EVS S0O 'ON dNOHd .layS Jag'("1 ''uyor do Sao t d 30 Mp-1 W02lA
£ d Wti££:0Z S66Z 'B 'ION 'ON dNOHd 01
Mayor and Members of the City Council
City of Ata$oadero
November 8, 1995
*age 3
The residents who have filed suit against the City and the
Millhollins have told us that they do not care if the mine stays
open forever, as long as the extraction does not exceed certain
annual levels. The Millhollins have not agreed with theses
neighbors on the levels which should be allowed, citing their might
to mine at varying levels under State law, according to demand.
However, this past year has seen extraction far below the horror
stories projected by the neighbors last year. Accordingly, the
best approach may be to leave the differences between neighbors to
be worked out privately. Our best guess is that continued
operation under the present conditions will result in the least
amount of (unnecessary) commitment of City staff and Council time.
We look forward to sharing these ideas with the City Council
at its meeting of November 14.
sincerely,
John Heleher
act Glenn Millhollin
000119
6b66 ZVS Me : 'ON BNOHJ ,iaqS tag'M Ulor 30 Sas T 3 30 MP-1 W02ld
V d Wdb2:OZ S66I '8 'TION : 'ON ONOH<J 01
PHONE NO. : 4617615 OCt. 10. 1995 11:2aq m P 2
. Law Offices of John W.Belsher PHONE NO. : 805 542 9949
• 1460 HIGUERA S M911 C
SAN WIS OBISPO.CALIFORNIA 9340t SANTA MARIA OCFICE
TELEPHONE 805-542.9900
JOHN W.B1 ISHER FAX 805-542-9949 315 EAST FESLER
RD MARK DECKER SANTA MARIA,CALIFORNIA 93.154
October 10, 1995 TELEPHONE 805.349-7929
Arthur Montandon
City Attorney
City of Atascadero
6500 Palma Ave.
Atascadero, CA 93422 MMA TELECOPIER
Re: Millbollin Quarry
e
Dear Mr. Montandons
Glenn and Darlene Millhollin wish to thank you az'ad other staff
members for meeting with them to discuss the referenced project.
Unfortunately, the assurances hoped for with regard to application
and processing fees and required public improvements are not
available. Given the uncertainty associated with the project, the
Millholline do not wish to fund an EIR..
Discussions are continuing today with staff on an approach
which might reduce the impacts of the project to the point where an
EIR might not be required. However, if the City Council believes
preparation of an EIR for closure of this existing *i-ne., paid for
by the Millhollins, is the only course of action available to the
Millhollins, and the requested assurances are not available, then
there is no point in continuing processing of the applications for
a tentative tract map and development agreement. If the City
Council wishes to further consider the question at a future
meeting, the Millhollins would be happy to participate in such a
meeting.
The Millhollins wish to convey to the Council, their shared
frustration with the delays in accomplishing a mine closure plan.
The delay has been an expensive one for the Millhollins, due to the
expense of producing numerous environmental and engineering
documents. It is and has been their intent to be up front with the
council. In this 2:egard, Council should be aware that the
Millhollins informed staff from the beginning that '; they did not
wish to proceed with the closure plan if an EIR were 'required. It
is their belief continued mining (as limited by a project approval)
aimed toward closure does not create a significant effect on the
environment any more than the identical (or perhaps greater)
continued mining under the existing 1980 Reclamation Plan (which
the State recently acknowledged as valid) . This belief has been
000120
PHONE NO. : 4617615 OCT. 10. 1995 11:29AM P 3
Law Offices of John W.Belsher PHONE NO. 805 542 9949
Arthur Montandon October 10, 1995
City of Atascadero Page 2
backed up with numerous studies, including professional reports on
traffic, visual impacts, wildlife impacts, stormwater runoff and
geotechnical analysis. Nothing the Nillhollins have heard from the
City staff has changed their opinion that an BXR is unwarranted and
unjustified.
The EZR appears to be a document the public desires rather
than information of use to the Millhollins or the City. Given the
spirit of cooperation in offering *to close the mine, the
Mi.11hollins do not believe they should have to pay to satisfy this
public concern, much less an "administrative foe" on top of the
cost of the EIR. This is particularly the case as' the Mi.11hollins _
have funded virtually every conceivable study possible for the
property.
It Is our hope that you will convey this message to the City
Council tonight as the Council has asked for prompt action on
questions relating to the mine. _ We await the City Council's
direction on how or whether to proceed.
Sincerely,
John . Belsher
JWBlss
CCI Glenn Millnollin
000121
ATI OP CAUFOMIA.Tkd ROUMC32 Ate_ 1r PM W"ON.dev«nur
25-
A&EP
ARTMLNT Of CONSERVATI(U. '
ATE MINING ANO GEMOGY SOARO
1 K Street, MS 14.05
Sacramento. California 538143528
flaWavna Hoimdahl.C.4�iti++�n
Sad(Imnw@W,VW Gutman iEl�=?F+ONL�1210 3=4041
Sandi nduan TCO UN&MI 01 32449115
AINfl 1'��erta ',
R&Wh -W Knwaa
J4ia Mann
Rqq."Mvmo
Shall M.munh l
i.ta TNbmaa4
March , 1995
Marcia, Mat,'Im Target n
620
Llano Road . o
Atascadara, California 93422
Re: CaWdraia .W= ID 991-404001, 1V!a Moft Quxr%7
Deu Ms Torgeson:
T'nar►k you for your I=of F�bruary .0th, rgprdiag the operadolul of the above
ref erwricp!-1 mine. The delay in responding was because of my watdng for the mscllts of a
Read iaVe=an of the IEMugrz Qu2.-+y shalt Ccgr Vd about ewo weeks %go.
W. Tun icusda, Principal Compliance E.nginew for the De===, Conswvadon's
o oz of mkc R=hMadon, reedy coured the MO3hoUiu ftiW s and s 010 with savcml
individua's with the City of Atasczdaro, lead agewy for chis mine operation. Mr. Kursk
expressed some of your conc.--^m and those of your rid hb= >o the City officials regarding
[flea operadan'of the . otlin Quarry.
The Ciey officials seam well away of their rwpondbilides as lead agency In seeing
that the �r+�oilin Quarry is in compliance with the Sud= Musing and Re b=adon Act
(SUALRA). W. Kursk reports than the mine site itself is a mapdonally clean, and d= the
Cicy's in=eado= are quim thorough.
Although rhe quarry's currcac rec3amation plan is feeble by today's 9andards for
those plans, its plain is valid and the operaaaa is itz compliance with dm original plan. 'ha
vest: status of the. quarry a ceenprs iz from being subj= co locai condidonaX use/mining
Permits. These pe.*mits govern the ac:uai, daily operation of the mine, and ;the issua= and
anrorcament of use Pm=dts are solely rhe province of the lend ag=cy.
Ic is my understanding rhac rxenc mining onerandons at the mine site have subs=daliy
inc:—..,.sed, and that this expanded acrMty is causing an au:toyance to chose tgEarby; ttow4wcr,
000122
6b66 ZbS SOB 'ON EINOHd aaystag•M Woof do saotdd0 Mel WONA
S d WU92:0Z S66Z '8 'OON 'ON 3NOHai 01
yt:ll3roll::: �uariry .
Page 3
because this irritant is the result of aP=xdoris.- and act a cl=ge in the rra:am&dcn
rrquimme:nts --it is UP to the lead agearcy CO manage the issue.
The City of Amsmdero has UnIc t'ecoursL=da MAMA-R -bemuse of dte vest, status
of the mine. tts only Connors of action are negadarion With the tti'de OPeratur, or La 1.
r=raiWng moos through the Courts. Ther ===== of urian by the citizenry are ante:
dirt= mgoa=doa with the mine OPCM x, c Ormuuviity lam=an tate City OT= ls, a action
d=ugh the Courts.
From my uadetsmA&Ug of the*aadon, the City has del~W to degotiacc with the
aline opav=r for best to=. You and your neighbors Imve detmmined that Freviotm
negadacons bavo not yielded the twits you desired. and 30 have decided to take action In
the Courts.
Other thaw the inqui = to the Dent and the Board regarding Focedum and
jnfo madon that you made in the parr, you are not required to iiu nay farrml, complaint .with
the State Mining and Geology The issue to which you and your aeh;hbors are
addressing is one of o ado=. noc re W=are, and li=d me bdaugs 'a the $Phc-- of lead
agency resvonnWiry. If dm lead agency alis to act in this case, or be Teves it is crohibited
by lav, from midng acd= in this =20, thea your recourse is dhWIY m the Cour.
Sint
Tom G. para, P.h. D.
&- utive oft
000123
6b66 Evs Soo 'ON 9NOHd IZNS tag•M uyor JO SZO?JJO mel WOyd
9 d WtlS2:0Z S66Z 'e 'OON : 'ON 9NOHd 01
REPORT TO CITY COUNCIL
CITY OF ATASCADERO A�enda Item: C-3
From: Andrew J. Takata, City Manager Meet!ng Date: 10/14/95
SUBJECT: Request by Atascadero Historical Society to rename City Administration
Building, the "E.G. Lewis Administration Building"
RECOMMENDATION:
That the City Council direct staff as to whether you wish to purse this request by
the Historical Society and, if so, send this item back to staff for iurther direction to
ascertain related costs and any historical information desired pertair ing to Mr. Lewis.
BACKGROUND:
The City Council is being requested by the Atascadero Historical ociety to rename
the City Administration Building after the Colony founder, E.G. Le is. If the Council
desires to pursue this matter, before making a formal decision you inay wish to direct
staff to research what the cost of formally changing the name on he building would
be as well as historical information on Mr. Lewis.
AJT:cw
40
000124
{---s'`, Atascadero Historical SocietyRECEIVED
Post Office Box 1047
Atascadero, California 93423
Phone (805)466-8341
A Non-Profit Corporation
1�tT Y MA N tl_�la:
W October 6, 1995
ADMINISTRATION BUILDING
CALIFORNIA STATE HISTORICAL LANDMARK NUMBER 958
LISTED IN NATIONAL REGISTRY OF HISTORICAL PLACES
Andy Takata, City Manager
City of Atascadero
6500 :alma Avenue
Atascadero
Dear Andy;
At the regular meeting of the Board of Directors of the Atas-
cadero Historical Society this morning, the Board reaffirmed
its earlier ex.ressed desire for the Administration Building
to be renamed as the E. C. Lewis Administration Building.
Also, this morning, in a unanimously supported motion, the
Board moved to petition the Atascadero City Council to pur—
sue -this action to honor the founder of this community.
Although an announcement by the City Council to adopt this
course of action made during the coming Colony Days would
be dramatic., the date when it would be implemented could be
set a reasonable time in the future in order than an inex-
cusable waste of letterhead or other paper not occur.
It is the Board's desire that conies of this letter be given
each City Council Member.
H m�d K. Jansen,
Correspondence Secretary
Historical Society Museum 000104;;y
LOWER ROTUNDA. ADMINISTRATION BUILDING
6500 PALMA AVENUE, ATASCADERO
MEMORANDUM
REPORT TO CITY COUNCIL AGENDA ITEM: -
DATE: 11-14-95
THROUGH: Andrew 1. Takata, City Manager
FROM: Brady Cherry, Directoryosl
Department of Community Services
SUBJECT: CREATION OF AN ADOPT-A-PARK PROGRAM
RECOMMENDATION: It is the recommendation of the Parks and Rccreation Commission
to endorse the Adopt-a-Park Program concept and recommend its implenientation.
BACKGROUND
The Adopted Parks Division budget in Fiscal Year 1991-92 was $389,804. The Adopted Parks
Budget for the current Fiscal Year (1995-96) is $289,424. Since the 1991-92 Fiscal Year, the
maintenance responsibilities added to the Parks Division have grown significantly. Additional
responsibilities include Traffic Way Park, B.I.A. landscape planters, F' a Stations #1 and #2
grounds, Lake Park Pavilion landscaping, Youth Center/Printery gro inds, Fashion Outlet
medians, watering of downtown trees, and the Miles Wemp Creekside ark. In 1992-93, the
private mowing contract was canceled and mowing responsibilities wereassumed by the Parks
Division.
The Parks Supervisor and his crew of three Parks Maintenance Workers also maintain the Lake
Park, Sunken Gardens, Administration Building grounds, Paloma Creek Park, and provide relief
for the Zoo.
Needless to say, since 1991-92 the quality and level of grounds mainte ance has diminished
considerably. Despite the steep budget reduction in the Parks Division over the years and the
yearly addition of facilities and responsibilities, the public's expectations for clean, safe and
attractive parks and facilities remain high. Often, the parks crew cannot adequately maintain
all of the areas within the City at desired levels due to limited resources.
An Adopt-A-Park Program could help increase the level of parks mainten uice at City facilities.
000126
DISCUSSION
Several cities on the Central Coast have initiated Adopt-A-Park programs, including the City I
formerly worked for, Port Hueneme.
The program is organized by recruiting citizens and groups to assume responsibility for
performing certain tasks at a designated location. Tasks include trash pickup, weeding, painting,
raking sand and cleaning play equipment in parks. The frequency of cleanup is a minimum of
once a month, and can be more frequent if the group desires. The City provides small hand
tools and trash bags.
An attractive sign is placed at the location recognizing the group or individuals for adopting the,
area. In Port Hueneme, there were areas maintained by Scout troops, neighborhood watch
groups, local businesses, and service clubs.
Those participating in the program are asked to complete a volunteer application and a form
designating the location, work schedule, and description of work activity. An Agreement is also
signed stating when the "adoption" starts and ends (typically six months). The Agreements are
renewed at the completion of each six-month to one year term.
The Adopt-A-Park program may also accept financial donations, materials,ADA improvements
and equipment donations.
The Parks Supervisor, Bill White, would oversee the program and work directly with the
groups. Continuing publicity is very important to the program's success.
IMPACTS
:W Some staff time for Adopt-A-Park program coordination
�w Grounds and parks improvements
M. Encourages partnerships with community groups
�► Recognition of volunteers
�► Creates/fosters community pride and ownership of public places
�w Provides resources and support for,Parks Division
�► Volunteers make valuable contributions to their community
Q\PRCOMM\A DOPTPRK.MEM
000127
. 1
A A-,Q7, arm� •� CITY OF ATASCADERO
1918 � 9� n" [I
11370
DEPARTMENT of CONOMUNITY SERVICES
VOLUNTEER APPLICATION PROGRAM:
NAME:
ADDRESS:
CITY:
PHONE: SOCIAL SECURITY NUMBER:
AGE: BIRTH DATE (DAY, DATE, YEAR)
CALIFORNIA DRIVER'S LICENSE NUMBER:
DRIVER'S LICENSE CLASS: EXPIRATION DATE:
PERSONAL HISTORY: (Use other side for more details)
Do you have any health, medical or physical problems? Yes No
If yes, what are they:
Have you ever had a job-connected injury or illness? Yes No
If yes, give nature of each injury or illness and dpLtes:
Haveou ever been convicted of a felony? Yes No
Y Y —..�
If yes, give date and details:
Have you ever been discharged from any employment or forced to
resign? Yes No
If yes, give date and details:
VOLUNTEER EXPERIENCE:
VOLUNTEERS: READ AND SIGN: My signature certifies that all information on
this application is true. I understand and agree that any untrue statements, or
omission of material fact herein, will cause forfeiture of all my rights as a
volunteer for the City of Atascadero.
UNDER 18 YEARS OF AGE: PARENT PERMISSION: I hereby allow the individual
named herein to participate in the Volunteer Program and further agree to
indemnify and hold the Atascadero Community Services Department,harmless from any
injury which may be suffered by the aforementioned individual arising out of, or
in any way connected with, his/her participation in this program.
SIGNATURE: DATE:'';
(If under 18, parental signature required)
0
6'500 PAUMA A V E.4UE ATASC AD ERC, CA 934-1?
Facditim 13051 461•iOOs (1arks:16051 46t-3065 2<ertantrn:13051 a:1•i000 ie ..:1605)t41-10:3 Paddock 1.'00:16051 ail-;MO (Ci/ty�2u:'Sasi1awl.leJi
0001 8
°'°'" CITY OF ATASCADERO
t9791
..
CADEpp;; DEPARTb[ENiT of COiti NI LAITY SERVICES
ADOPT-A-PARK PROGRAM CONTRACT
Volunteer Organization:
Volunteer Contact:
Name Address Telephone
Starting Date: Ending Date:
Park Site:
Work Boundary:
Work Activity Description:
Work Schedule:
Work Activities:
Approval of Project:
COMMUNITY SERVICES DEPARTMENT REPRESENTATIVE Date
Acceptance of Project:
Volunteer Organization Liaison/Contact Date
'500 PALLNAA AVEN1UE - -kTASCADER0,CA 9347" 000129
Facititi—:43051461--BOOS Parka:16051461-i065 V"ftattoat 16051461-io00 item 16051461-i023 Ckarus Paddock Loo:%SOS1461-i060 City?aa:15051461-di"
p,°i CITY OF RTAS CAD EQ
1918 1970 j-
� CAUP ; D El AR T.WENT o r CO YIMLINITY SERVICES
ES
AGREEMENT
l
Name of Group Date
Mailing Address City Zip Code
Group Representative Phone
Representative Address City Zip Code
The undersigned hereby releases the City of Atascadero from any and
all liability for any claims arising from and/or caused by
participation in the Adopt-A-Park Program or participation in
program activities on City-owned land.
Signature of Group Representative
Location Assigned
COMMUNITY SERVICES DEPARTMENT REPRESENTATIVE
6HO FALVfA AVENUE kTASCADERO, CA 934 000130
Facd ities:180s1 aft-6005 Parks:toon ail-ions B•cr•a6—18051 44I-6000 it =16051+61-io= Charles Paddock Loo:t8051461-iQ80 C:tr Faa:18051 Kt+lids i
d— '-II-1°=s -pQN,, CITY OF ATASCADFRO
DEPARTMENT of CONUMUNM SERVICES
POLICY
The Adopt-A-Park Program is an effort to improve the appearance of
our parks and public places in Atascadero, involve and educate
citizens of the problems of litter, and encourage recycling.
VOLUNTEER RESPONSIBILITIES:
1. Cleanup the assigned park or public area a minimum of once a
month for a period of one (1) year.
2 . Notify the City Parks Division at 461-5085 one (1) week before
the cleanup of the area.
3 . Provide supervision of cleanup activity by at least one (1)
adult (over age 18) .
4 . Encourage using the buddy system, or a minimum of two (2)
people working together.
5. Cleanup to be completed during daylight hours.
6. Place filled trash bags in designated areas for the Parks
Division to pick up.
7. Be polite and courteous to other park users. If a citizen
approaches with a problem or concern, ask them to call the
City of Atascadero, Parks Division, at 461-5085 .
8. Obey all park regulations and report problems; such as,
vandalism, unsafe conditions, and concerns to Parks staff.
9. Acknowledge potential hazards and assume risk of injury from
natural or hazardous materials.
10. If a park site has playground equipment and a problem is
noticed, please use the attached inspection sheet to note the
problem. Be sure to return the form to the Parks Supervisor.
11. Due to insurance concerns, volunteers will not operate any
large motorized equipment. In that the cleanup work is
outside, performing landscape maintenance tasks, proper
clothing is essential for your protection against cuts,
scrapes, and sunburn.
0 00 PALMA A ENNUE e ATASCADER0, CA 934)'1 000131
e.cttitie.:13051 461-i005 P.rx=13051 461-i035 Rec"ma.t 43051 461-;000 itrern:13051461-i0M C\.rtes F.QAOck Lox 13051 461-i030 City<.t:(3051.61.1406
CITY OF ATA5CADER0
tti 01 "-. EiE 1971) j
� SCAI) X DEPARTMENT of COMMUNITY SERVICES
PARKS DIVISION RESPONSIBILITIES:
1. There shall be an orientation that includes safety training,
equipment use and care, and expectations ';°:, by the Park
Supervisor and/or the Landscape Planning Technician.
2 . The Community Services Department will match parks or public
areas with group interests.
3 . Provide trash bags (if requested) and approve disposal
locations for groups. Recycling efforts are encouraged.
4. Remove filled trash bags 'in a timely manner.
5. Publicize and recognize groups participating in the Adopt-A-
Park Program.
6. Provide small hand tools, safety equipment and small motorized
equipment.
7 . Provide on-call employee to assist the group with any
concerns.
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CITY OF ATASCADERO
1918 1� 9� �� LI 19A
� ,sc3aDEPARTMENT of CONINCUNITY SERVICES
PARK INSPECTION SHEET FOR AREA:
DATE PLAY
INSPECTED EQUIPMENT SAFE UNSAFE DESCRIPTION OF REPAIRS NEEDED
Swings
Slides
Play Structure
Benches
Picnic Tables
BBQ Pits
Graffiti
Other
PLEASE RETURN FORM TO: CITY OF ATASCADERO
ATTENTION: PARKS SUPERVISOR
6500 PALMA AVENUE
ATASCADERO, CA 93422
FOR PARKS USE ONLY: DATE CORRECTED INITIALS
6500 PALN(A AVENUE • kTaSC.-kDERO, CA.9342'- 000133
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DRAFT
CITY OF ATAS -CADERO
SCID�,�w
DEPARTMENT of CON MUNIT'Y SERVICES
MONETARY AND IN-KIND
DONATIONS
There are many ways to participate in the Adopt-A-Park Program. An
example would be through in-kind donations and equipment donations.
Donations can be made for general use or may be dedicated to a
specific area or facility.
• For $100 to $250: become a "Bronze Leaf" '
• For $250 to $500: become a "Silver Leaf" '
• For $500 and over: become a "Gold Leaf"
6500 E'AUVtA AVEVUE ATASC DEIRO, CA 934 000134
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R,,�ia•�a -'ayni CITY OF A i AS CAD E O
al
DEPARTtifE-N-T of COvfl�fUvITY SERVICES
1996 ADOPT-A-PARK PROGRAM EVALUATION
Name of Organization:
Contact Person and Address:
Location Assigned:
Number of times cleaned up area in 1995:
Total estimated number of volunteer hours:
Any problems encountered: Cl Yes ❑ No
(please explain)
Would you be willing to continue participation in 1997? ❑ Yes ❑ No
If No, why?
IF YES, PLEASE UPDATE THE ATTACHED AGREEMENT AND RETURN TO US NO LATER
THAN FEBRUARY 1, 19 9 7 .
ANY OTHER COMMENTS YOU MAY WANT TO OFFER:
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