HomeMy WebLinkAboutMinutes 012885 CAI L MEETING : 2/12:85
MINUTES - ATASCADERO CITY COUNCIL AGENDA ITEM NO. : A 1
Regular Meeting
January 28 , 1985
Atascadero Administration Building
Page 1
The regular meeting was called to order at 7 :30 p.m. by Mayor Nelson. The
Pledge of Allegiance was recited. Invocation was given by Joel Paul of the
Covenant Church.
ROLL CALL
Present: Councilman Molina and Handshy, Councilwoman Norris and Mackey and
Mayor Nelson.
Absent: None
STAFF
Ralph Dowell, Acting City Manager and City Treasurer; Allen Grimes, City
Attorney; Grigger Jones, City Clerk; Georgia Ramirez, Deputy City Clerk; Bud
McHale, Police Chief; Mike Hicks, Fire Chief; Henry Engen, Planning Director;
John Wallace, Contract Engineer; and Bob Best, Recreation Director.
PUBLIC COMMENT
None
COUNCIL COMMENT
Councilman Molina suggested a committee on reorganization be formed to keep_
the different commissions better informed and to look into their enabling
ordinances.
Councilwoman Norris agreed that such a committee was warranted at this time.
Mayor Nelson appointed Councilman Molina to the Committee and said he would.
work with Councilman Molina as a member and would report back to the council
with more information in the near future
A. CONSENT CALENDAR
Ralph Dowell, Acting City Manager, stated that on page, 3 at the top,
second motion down, last wor,:d "abstain" should be changed to read
"excused" . On page 8 first motion, first sentence should read: by
Councilman Molina, seconded by Councilman Handshy.
1. Minutes of the Regular Meeting of January 14, 1985 (RECOMMEND APPROVAL)
2. Treasurer's Report - 12/1/84 to 12/31/84 (RECOMMEND APPROVAL)
3. Finance Director ' s Report - 12/1/84 to 12/31/84 (RECOMMEND APPROVAL)
MOTION: By Councilman Molina, seconded by Councilwoman Mackey to approve
Consent Calendar. Passed unanimously by roll call vote.
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MINUTES - ATASCADERO CITY COUNCIL
Regular Meeting
January 28 1985 •
Page 2
B. HEARINGS, APPEARANCES AND REPORTS
1. Consultant Study on Masonic Building Structural Feasibility as
Police Facility
John Wallace, Contract Engineer, gave staff report. Staff will
come back to the Council with a proposal from the consultants for
a more adequate evaluation of the building for public use.
Mayor Nelson asked that this item be included on the next agenda.
Terry Graham from the audience spoke regarding the City Council and
the Police Chief making do with the police facilities that the city
now has and that 54% of the voters voted against a separate police
facility.
Russell Goodrich said that Mr. Graham misread the election results.
The pe ple_ were asked to vote against it, because they wanted
it turfed over to the City Council.
Nelson elson said what the Council is trying to do now is to cover
as man alternatives as possible and to come up with the best deci-
sion fir the people ofthecommunity. That is why they are inves-
tigating all types of ways to improve the service that the city is
provid'ng for its citizens.
2. ReportlAddressing Fire Truck Purchase Utilizing City of Morgan Hill
Bid Process - Resolution No. 7-85
Ralph 1owell, Acting City Manager, gave staff report.
MOTION: By Cou cilman Molina, seconded by Councilwoman Norris to adopt
Resolution No. 7-85. Passed unanimously by roll call vote.
3. Appearance of the Friends of the Library- Committee Requesting
Augmen ation of Matching Funds for a Potential Federal Library Grant
Sarah 9ronstrand gave a presentation for the Friends of the Library.
She reorted that through a bill signed by the President in October
of 198;, monies had become available for libraries. California' s
shares $2, 114. 000. The expected cost of the new library for
Atasc4ero, as determined by County General Services, is $865, 380
Plus donated land. For purposes of grant application ours and
County' s share is $432, 690. Unfortunately state regulations this
year do not permit the use of land as matching funds on the state
level. Since Friends of the Library only have about $37, 000 in
pledges and actual cash on hand, they decided to approach the County
Superv' sors for hlep. They requested an additional $200, 000 from
the Co my which, added to the $420,000 they set aside for the
Library last .year and the Friends of the Library's own $37, 000 would
meet toe basic requirements for matching funds.
The supervisors with whom the Friends of the Library talked were
receptive but were insistent that the Atascadero City Council .parti-
cipate actively in the venture by means of a pledge of $80, 000 to
$100, 000. The Friends of the Library asked the City Council for a
$50, 00 pledge
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MINUTES - ATASCAD7RO CITY COUNCIL
Regular Meeting .
January 28, 19851
Page 3
The exact matchin half is $432,690. The supervisor' s pledge of $400,000
plus the $37, 000ind the $50, 000 from the City would be $487, 000. This is
$54, 210 more than equal match, and hopefully, a substantial edge over the
other applicants. The City' s investment of $65,000 (last year' s pledge
and this year ' s pledge) would make it possible for Atascadero to have a library
worth $1, 000, 000 and have it now. This is a 16 fold return on the money in-
vested. This is a chance of a life time to get a library which will effective-
ly serve our growing population.
Ilene Cunningham Reported on the fund raisers that the Friends of the Library
have been having.
Sylvia Key, librarian at the City of Atascadero Library reported there are
10, 131 patrons including 6,477 adults.
Mayor Nelson gave a copy of-a draft letter that he would Like sent to the
Board of Supervisors regarding the library. In itheexpressed his concerns
and those of the council of paying for a facility that is really the county' s.
The Council discused the fact that the City of Atascadero is being asked to
pledge $65,000 fo the library and has not been contacted by the County Super-
visors. Also the Council felt there is an. inequity in the amount of support
which is expected from the City when it only receives 12�2% of the County tax
dollars.
MOTION: By Councilman Molina, seconded by Councilman Handshy to send the
letter to the Board of Supervisors. Passed unanimously by roll
call vote.
C. UNFINISHED BUSINESS
1. Status on Elimination of Hazardous Conditions at 4511-19 Mananita
Staff report was given by Henry Engen, Planning Director. He stated
that everything is coming together. Two inspections have been made
and approval from abbuting property owners for off-site pipe installa-
tion seems near. He indicated that he proposed letting pending
building permits proceed once the adjoining owners approve a written
agreement for the off-site improvement and that installation is in-
spected and approved.
D. NEW BUSINESS
1. Housing and Community Development Agreement
Staff report was given by Henry Engen, Planning Director. He said
staff has rejected the agreement suggested by the state and proposes
to re-write it to include language that is typical of the zoning
requirement for affordable housing wherein we allow, a 25% density
bonus to assure low rents. We don't want to get into the landlord
business.
Allen Grimes, City Attorney, said this puts the City as the middle
man between the two parties
Mayor Nelson said that staff will continue working on the agreement,
and it will be returned to the Council at a `future time.
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MINUTES - ATASCADERO CITY COUNCIL
Regular Meeting i
January 28 , 1985
Page 4
Judy Young said she doesn' t care how it is resolved, and will work
any way she can with the Council or staff but she does need it
resolved due to the high cost of her loan.
Mayor Nelson said he agreed that this should be expedited as soon
as possible.
Ralph Dowell, Acting City Manager, responded that itappearsor
sounds like the City is building up a brick wall that is causing
this problem. The state has changed the rules in the middle of
the game. Staff worked overtime through the holidays to get the
housing element out but with regard to the draft agreement, the City
Attorney won't sign it, and the Acting City Manager doesn't under-
stand it, and he won't sign it.
Mayor Nelson asked Judy Young to meet with Ralph Dowell to work
together to get this done as soon as possible.
2. Wil-Mar Disposal Company Proposed Renewal of Solid Waste Collection
Contract
Ralph Dowell, Acting City Manager, gave staff report.
MOTION: By Councilman Molina, seconded by Councilwoman Mackey to go along
with Option 2 with a hold harmless clause for 5 years. Passed
unanimously.
3 . Recommendation addressing Dial-A-Ride Service Status Service in
Atascadero
Staff report was given by Ralph Dowell, Acting City Manager. He
recommended for the rest of this budgetyearto authorize those 5
hours and some telephone time for a total of $2 ,000 transferred
from SB325 monies now in streets over to the Dial-A-Ride Contract.
Councilman Handshy suggested that a Public Hearing be held to get
input as far as complaints. This meeting will be held on Friday,
February 8, 1985 at 1: 30 p.m. in the Rotunda.
MOTION: By Councilwoman Mackey, seconded by Mayor Nelson to have a public
hearing scheduled for February 8, 1985 at 1:<30 P.M. The amendment
to the motion which included to allow the release of funds with
the concurrence of Wayne Handshy and Barbara Norris who will be at
the public hearing. Passed unanimously by roll call vote.
4 . Proposed Building and Construction Fee Schedule
Staff report was given by Henry Engen, Planning Director. He has
been advised that recent legislation requires a public hearing
on this matter and so it cannot be acted on this evening. He
suggests that it be rescheduled for the February 12th meeting.
MOTION: By Councilwoman_Norris, seconded by Councilman Molina to go along
with staff recommendations. ,Passed unanimously.
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MINUTES - ATASCADERO CITY COUNCIL
Regular Meeting • •
January 28, 1985
Page 5
5. Fund Transfer Request for Personnel Functions
Staff report was given by Ralph Dowell, Acting City Manager to
transfer $5, 000 to cover $3, 500 for advertising and $1,500 for
Co-operative Personnel Testing booklets.
MOTION: By Councilman Molina, seconded by CouncilwomanNorristo transfer
the $5, 000. Passed unanimously by roll call vote.
MOTION: By Councilwoman Mackey, seconded .by Councilman Molina to recess as
City Council and convene ,as the Atascadero County Sanitation District
Board of Directors. Passed unanimously.
E. ATASCADERO COUNTY SANITATION DISTRICT
1. Ordinance No. 96 --Sanitation Rate Amendments - Dry Cleaners/
Laundromats (Second Reading)
Staff report was given by Ralph Dowell, Acting City Manager.
MOTION: By Director Molina, seconded by Director Mackey to read by title
only. Passed unanimously.
Ordinance No. 96 was read by President Nelson.
MOTION: By Director Molina, secondedl,by Director Mackey for adoption of
Ordinance No. 96. Passed unanimously by roll call vote.
MOTION: By Director Norris, seconded by Director Mackey to adjourn and re-
convene as the City Council. ', Passed unanimously.
F. INDIVIDUAL DETERMINATION AND/OR ACTION
CITY COUNCIL
Councilwoman Norris asked why the Recreation Department did not receipt
their own money.
Ralph Dowell, Acting City Manager, responded that it was done so that all
fees were collected in one central area therefore eliminating cashboxes
at different locations. These procedures are in complicance with the
auditor' s desires.
Councilwoman Mackey asked about the loading zone across the street. It
takes up three to four parking spaces.
Ralph Dowell said, that he has informed public works that this should be
accomplished as part of the street stripping project and we are eliminating
it by removing the paint.
Councilwoman Mackey reported that .she is donating $100 to the Friends of
the Library in memory of Palmer Putnam. Councilwoman Norris said she had
just given them $100 also.
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MINUTES - ATASCADERO CIT WOUNCIL
Regular Meeting
January 28, 1985
Page 6
CITY ATTORNEY
Allen Grimes, City Attorney, stated that Chapter 5 of the Atascadero
Municipal Code relates to the City Attorney. Section 2-5 .02 specifies
his functions. The first subsection provides the functions of the office
of City Attorney shall be to a) advise the council and all city officers
in all matters of law pertaining to their offices. All city officers
include the Planning Commission.
CITY CLERK
Grigger Jones reminded the Council, and staff that their conflict of
interest forms are due.
CITY TREASURER
None
CITY MANAGER
' I
Ralph Dowell, Acting City Manager,', reported that bids were opened today
for the administration building renovation. The bids are somewhat higher
than the engineer' s estimate. Weare in the process of evaluating and
will be meeting with the low contractor on February 8th to discuss his
bid and go through the itemization of it. He hopes to have details back
in time for the Council at the February 12th meeting.
He also stated that we need an appointment from the City for the San Luis
Area Coordinating Council Citizens Transportation Advisory Committee.
This will be brought back for discussion at the February 12th meeting.
There was discussion of Bill Avery' s proposal, dated January 17, 1985, to
the City regarding the scope of his services in the selection of a City
Manager. It was agreed that Mr. Avery would participate in the prelimin-
ary candidate interviews scheduled for February 1 and 2, 1985, and that
he would do so without compensatidn, except for reimbursement of out of
pocket travel expenses associated '',with these interviews.
Council agreed that any additional, services provided by Mr. Avery would
be compensated at the rate of $75.'00 per hour, not to exceed $1,5000.00
excluding reimbursement of out of pocket expenses. Services approved
by Council included:
1) a review by Mr. Avery with the City Council of basic City needs and
a discussion of related desirable qualities in the next City Manager.
Council authorized its Selection Subcommittee, Mayor Nelson: and
Councilman Handshy, to cover ,this with Mr. Avery prior to the start
of the preliminary interviews on February 1, 1985.
2) assistance in the development of a Council interview format and
scoring process
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ATASCADERO CITY COUNCIL A PLANNING COMMISSION *mCIL MEETING : 2/1
2/85
Study Session
January 28, 1985, 6: 00 p.m. - 7 :15 p.m. ' AGENDA ITEM NO. : A-2
Atascadero Administration Building
Present: Councilwoman Norris and rlackey, Councilman Molina and Handshy and
Mayor Nelson.
Commissioner Lilley, Carroll, $herer, Moore and Chairman Summers.
The meeting was called to order at 6 : 00 p.m. by Mayor Nelson.
Commissioner Carroll said that a meeting like this at least two times, possibly
four times a year would be very good for a lot of reasons. The Planning Com-
mission has made mistakes on the signing in the past, but they didn' t intend to
hurt anyone by the signing ordinance. They did it so that a small businessman
would be allowed to have asign as large as the large businessman but it wasn't
sold well enough. The commission needs direction from the City Council on
what they want.
Mayor Nelson said that he agreed that the signing ordinance had been a problem.
Henry Engen, Planning Director, said that a key problem was resolved with the
tenant sign amendment that passed recently.
Chairman Summers said that meetings like this are very beneficial for the
whole community. The commission needs verbal direction from the council.
Councilwoman Mackey said that she feels that we have a good, balanced planning
commission.
Commissioner Sherer said that he agreed with Councilwoman Mackey. The Commis-
sion seems to be lacking some information from the Council. He feels that the
commission wants to be put towork, keep them informed, and they will assist
the council and take the load, off the council.
Councilman Molina asked the commission what this council is doing different
than the first council.
Commissioner Lilley said there isn' t a change in communication, but what has
happened is the first council had the benefit of the "honeymoon" call "incor-
poration" . The "honeymoon" is now over ' and it is time to evolve a line of
communication between the two bodies. The Council andCommissionneed to
coordinate very closely.
Commissioner Moore stated that the major difference between the old council
and the new one is, lack of communication. If the Council is unhappy about
the route that the Commission is going, , just call individuals. The Commission
expects direction from the Council.
Councilman Molina handed out Resolution' No. 41-84 to the commissioners reflect-
ing Council direction on affordable 'housing and commercial development. He
said that he gets copies of the Planning Commission agenda and minutes. If he
has a question, he listens to the tape. He feels that if he would call a
commissioner it would be taken as .a lobbying effort.
MINUTES - ATASCADERO CITY COUNCIL
Regular Meeting
January 28, 1985
Page 7
3) preparation of a list of suggested interview questions.
Council deferred making a decision, in the following areas :
1) preliminary and/or final reference checks
2) assistance in the development, of a mutually acceptable compensa-
tion package with the new Manager.
.Council declined services relating to Mr. Avery' s attendance at the
full Council interviews of final Manager candidates.
Council instructed panel members for the preliminary interviews to
present to the Council an unranked slate of candidates, narrowed to
a range of six to eight individuals. Council also agreed that its
Manager Selection Subcommittee should talk with Mr. Avery regarding
his recommendations for the payment of final candidates ' expenses,
and that based on the outcome of this discussion, the subcommittee was
authorized to approve such payment's or portions thereof. Councilman
Molina added that he thought candidate expenses should be paid by the
City,
MEETING ADJOURNED AT 9 :50 P.M.
RECORDED BY:
IGGE J NES, . ty Clerk
• Study Session
January 28 , 1985
Page 2.
Commissioner Lilley asked what is the policy that this commission takes when
a developer wants to come in and double', the size of a commercial enterprise
that is going to feed a collective street that is or is not serviced by a needed
bridge. What do they tell that person :and that project? What do they say to
the school district when they show up at the commission meetings and say deny
this project or that project or impose some kind of special fee on the project
because of the schools. That is the ki;d of thing that we need to get down to.
Councilman. Molina said he hoped that the commission could appreciate that the
City is going through a reorganization. Fees are being looked at and _staff
will give Council a recommendation soon. The present Council has given more
direction in the past six months, than ;the nast council did in four years.
Commissioner Moore said we should get down to what we need to do. The commis-
sion needs the council ' s direction, they can't do anything without the Council.
The commission can only make recommendations, and they don't know what the
council wants
Councilman Molina said he is not an engineer or a consultant. The City is short
handed and the Council has to wait on recommendations from the staff.
Mayor Nelson said there may be a miscommunication on what the Council and
Commission should be getting from each other. The Council expects the commis-
sion to provide their best independent advice and to respect the Council' s
decisions once that advice is given.
Mayor Nelson said there is a need to strengthen the plan with respect to pro-
viding greater detail for public facility needs . to give direction for capital
project requirements, reasonable development fees etc. A suggestion was made
at the January 14th meeting that a bus tour of the community to critique the
General Plan-might be useful.
Commissioner Moore said all the commission knows is what they read in the
newspaper. The Council concerns are the police department. The commission
does not know how the council feels about development fees.
Mayor Nelson said the council does not have specifics on development fees
right now either. The school district has made a request of the City and
a joint committee has been appointed to, work on the matter.
Commissioner Moore said the commission is being asked about the Lewis Avenue
Bridge. They need to know primarily if there is a need for the bridge and
if so the commission will continue to put the clause in that says they will
contribute. The commission needs to know if the councilisconsidering it,
and the commission needs to know to put, the clause in to try to collect
when it comes around.
Mayor Nelson said he believes in the General Plan and it is an item in the
General Plan that a bridge will be put in at Lewis Avenue
Commissioner Lilley asked if it is at all enforceable? In the permit process
can you ask someone to open themselves up to a blank check and never hope to
enforce it. If you find out that you can't tag the Bank of America or Plaza
Del Camino for what they feel based on the council 's policy is their fair
share, then the commission is stuck. Then we have to go to other folks to
provide for that bridge and other sources of revenue. That will cause a real
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Study Session
January 28 , 1985
Page 3
unsettling situation in the community.
Mayor Nelson said that the consulting city engineer is working on this matter
and we will have some answers soon.
Councilman Molina said that if it was Commissioner Lilley' s main concern, he
should have asked for a legal opinion from the city' s legal department as to
the legality of the use permit language',.
Commission Lilley said that the commission does not ask the legal department
for a legal opinion.
City Attorney, Allen Grimes, said that beginning with theformationof this
City, the Council decided that the Planning commission did not need any legal
assistance to sit with it at its meeting. But it advised the Commission that
it had a City Attorney in the city and if it had any legal problems it should
ask for help.
Commissioner Lilley said he recalls that Mr. Grimes stated that the City
Attorney works for one client - and that is the City Council, not the depart-
ment heads, not the Planning Commission'„ not the Recreation Department. Also
any City Attorney who wants to be a city attorney for longer than two years
will learn that rule or he will cease to be.
Mayor Nelson said the City Attorney represents all components of the city.
Commissioner Moore said that if she reads the Council right, what the commis-
sion has done so far on the bridge is alright and we should stay on the course
unless the council complains.
Mayor Nelson said yes, new projects should behandledlike the Bank of America
until we have a specific formula.
Commissioner Lilley said that the city is over due in proposing reasonable
development fees. We need to make development fees that are reasonable.
Mayor Nelson said he agrees that if developmental fees are too high, there
goes low cost housing and things that we are trying to achieve in this commun-
ity too.
Commissioner Carroll said there is no to have both large lots and afford-
able homes. You will have to forgive some of the General Plan dreams some-
where to make affordable homes which means smaller lots. Hopefully we can
get affordable quality homes.
Mayor Nelson said hebelieved the Council and Commission should meet at least
two or three times a year.
Commissioner Sherer said the Commissioniwould appreciate having copies of
the minutes of the Council for each of the commissioners.
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Study Session
January 28, 1985
Page 4
Mayor Nelson said that the Parking Study - Phase Two is in the Planning
Department and the staff will be working on it with the new Public Works
Director and Downtown Improvement Association and as soon as they are finished
it will be coming to the Commission.
Commissioner Moore said she feels that a terrible mistake was make with the
20% lot size adjustment. It has become far more of a problem than had been
anticipated. Take a harder look at it and come up with a consensus and maybe
something can be done about it.
Chairman Summers said that the staff has the expertise to determine whether
or not the grading on a 30% slope is going to be detrimental to the property,
instead of bringing it to the Planning Commission.
Councilman Molina and Mayor Nelson agreed with Chairman Summers.
Councilwoman Mackey saidthat is true but it still has to be watched.
Chairman Summers said that we need to make sure that the staff has the right
expertise in order to do the job.
Councilman Molina said he belives that our zoning ordinance needs cleaning up
in language.
Henry Engen, Planning Director, said he agreed. It is too long and definitely
needs to be tightened up.
Mayor Nelson said it is the intent of the council at this time due to lack
of funds to take a case-by-case basis as far as the drainage review policies/
drainage master plan.
Commissioner Lilley said we could look to the county orthestate for supple-
mental funding for such an overall study because we inherited a 1-ot` of our
problems.
Mayor Nelson said that #8 Amapoa-Tecorida Drainage Area is another problem
that we have inherited. His personal opinion isthathe would like to see
it considered in the new 85-86 budget.
Chairman Summers said the City should consider a zone of responsibility and an
assessment district covering all areas within the watershed area.
Councilman Molina said he would like to see that initiated by the property
owners instead of the Council.
Chairman Summers said you won't get that because the people who aren' t being
flooded aren' t going to want to participate.
Mayor Nelson said it must be addressed and taken care of eventually.
Councilman Molina said it isn't fair for all the citizens of Atascadero to
pay for it.
Greg Ellis from the audience stated he would like to discuss his concerns
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Study Session
January 28, 1985
Page 5
about the trend away from the General Plan. The people of Atasacadero did not.
give a mandate to substantially increase density and the issue of school over-
crowding needs to be addressed. Take the issue to the people and see what they
really want.
Judy Young spoke regarding her concern for affordable housing for young people
in our community and the resistance of neighborhoods to such proposals.
Commissioner Lilley said that the General Plan does provide for a way to
deal with this situation. That is through plan unit development. There is
a great deal of misunderstanding either because of the way these things are
reported or people just don't understand Iwhat is happening. To encourage
Planned unit development is not to encourage the reduction across the board
of lot sizes. It is not to abandon the concepts of the General Plan.
Commissioner Moore thanked the council for this meeting and said she doesn't
feed that the Council and Commission are that far apart.
Mayor Nelson said he felt that constant communication is very important. He
asked the Commission and. Council members how they felt about the bus tour,
and they all agreed that it would be a good idea.
MEETING WAS RECESSED AT 7:16 P.M.
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