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HomeMy WebLinkAboutMinutes 011485 MINUTES ATA.SCADERO CITYOOUNCIL COLI§L MFFf I NG; 1/28/85 Regular Meeting AGED -A ITEM NO. : A 1 January 14, 1985 Atascadero Administration Building Page 1 The regular meeting was called to order at 7 : 30 p.m. by Mayor Nelson. The Pledge of Allegiance was recited. Invocation was given by Bob Kanagy, of the Berean Baptist Church. ROLL CALL Present: Councilman Molina, Handshy; Councilwoman Norris, Mackey; and Mayor Nelson. Absent: None STAFF Ralph Dowell, Acting City Manager and City Treasurer; Allen Grimes, City Attorney; Grigger Jones, City Clerk; Valerie Humphrey, Public works Secretary; Henry Engen, Planning Director; Bob Best, Recreation Director; Mike Hicks, Fire Chief; and Bud McHale, Police Chief. PUBLIC COMMENT None COUNCIL COMMENT None A. CONSENT CALENDAR 1. Minutes of the regular meeting of ,December 10, 1984 (RECOMMEND APPROVAL 2. Minutes of the special meeting of December 21, 1984 (RECOMMEND APPROVAL) 3 . Minutes of the special meeting of January 5, 1985 (RECOMMEND APPROVAL) 4 . Treasurer's Report - ll/1/84 to 11/30/84 (RECOMMEND APPROVAL) 5 . Finance Director' s Report - 11/1/84 to 11/30/84 (RECOMMEND APPROVAL) 6. Claim of Lawrence Jackson for damages in the amount of $750,000 (RECOMMEND DENIAL) 7 . Claim of. Robert Jackson for damages in the amount of $1,000, 000 (RECOMMEND DENIAL) -1- MINUTES - ATASCADERO CITS'*UNCIL i Regular Meeting January 14, 1985 Page 2 8. Tentative Lot Line Adjustment 15-84, 8800 Santa Rosa Road, Molina/ Kennaly (RECOMMEND ACCEPTANCE OF PLANNING COMMISSION RECOMMENDATION) 9. Tentative Lot Line Adjustment 16-84 , 5270/5350 Vega Avenue, Mulkins/ Stewart (RECOMMEND ACCEPTANCE OF PLANNING COMMISSION RECOMMENDATION) 10. Final Parcel Map 17-84, 7165 Sombrilla, Shores/Stewart - (RECOMMEND ACCEPTANCE) 11. Final Parcel Map 19-84, 5175 Aguila, Gaultney/Stewart- (RECOMMEND ACCEPTANCE) 12. Final Tract Map 21-84, 5030 Olmeda, Simon/Associated Professionals (RECOMMEND ACCEPTANCE) 13 . Final Parcel Map 14-83, 9500 Laurel, Williams/Twin Cities Engineering (RECOMMEND ACCEPTANCE) 14. Tentative Parcel Map 29-84 , 7120 Valle, Chris Seaberg - Allowing a division of a 1.11 acre parcel into two lots ( . 58 and 53 acres) (RECOMMEND ACCEPTANCE OF PLANNING COMMISSION RECOMMENDATION) 15. Final Tract Map 3-84,, 9740 Las Lomas (Tract No. 1178) Benson/Twin Cities Engineering (RECOMMEND ACCEPTANCE) 16. Final Lot Line Adjustment 8-84, (AT 84-140) , 5290 Barrenda Baum/ Kennaly Engineering (RECOMMEND ACCEPTANCE) 17 . Final Parcel Map 12-84 (AT 84-100) , 10705 E1 Camino Real, Casa Camino. Properties/Bethel & Associates (RECOMMEND ACCEPTANCE) 18. Final Parcel Map 1-84 (AT 84-216) , 9333 Musselman Road, Hendrix/ McCaslin/Orton ('RECOMMEND ACCEPTANCE) 19. Final Lot Line Adjustment 7-84 (AT 84-273) , 6700 Marchant Avenue, Tartaglia-Hughes/Blake Surveys/Cook (RECOMMEND ACCEPTANCE) 20. Lawn Seed Purchase Bid, South Atascadero Park - Acceptance of Bid 84-21. 21. Backstops, Dugouts, and Bleachers Purchase Bid, South Atascadero Park - Accentance of Bid 84-22. 22. Fencing Materials Purchase Bid, South Atascadero Park - Acceptance of Bid 84-27 . 23. Electrical Materials Purchase Bid, South Atascadero Park - Accept- ance of Bid 84-28 . 24 . Alvord Field Improvements Purchase Bid - Acceptance of Bid 84-23 . 25. Herbicide Spraying Acceptance of Bid 84-25. 26 . Tree Trimming - Acceptance of Bid 84-26 . -2- ' MINUTES - ATASCADERO CIT*OUNCIL Regular Meeting January 14 , 1985. Page 3 Councilman Molina asked that item A-8 be pulled from the consent calendar due to a conflict of interest. MOTION: By Councilwoman Mackey, seconded by Councilman Molina for approval of items A 1-26, deleting item A-8. Passed unanimously by roll call vote. MOTION: By Councilwoman Mackey, seconded by Councilman Handshy to approve item A-8 . Passed unanimously by roll call vote with Councilman Molina abstaining. (Correct abstaining to read excused. ) B. HEARINGS, APPEARANCES AND REPORTS 1. League of California Cities Dues Increase for 1985 Staff report was given by Ralph Dowell, Acting. City Manager. MOTION: By Councilman.Molina, seconded by Councilman Handshy to approve the increase in dues for 1985 . Passed unanimously by roll call vote. 2. Road Name Establishment - Consideration of Planning Commission Recommendation on Request by Dennis Bethel and Associates to Allow the Creation of Jornada Lane. Subject Private Road Would Lead North of the Intersection of El Camino Real and Viejo Camino. The project is categorically exempt from the provisions of CEQA. Staff report was given by Henry Engen, Planning Director. There was no public testimony. MOTION: By Councilwoman Mackey, seconded by Councilwoman Norris for approval. Passed unanimously. 3 . Public Hearing to Consider the Elimination of Hazardous Conditions at 4511-19 Mananita under Chapter 70, Section 7004 (hazards) of the Uniform Building Code (pursuant to Special Council Meetingof 12/21/84) Henry Engen, Planning Director, gave staff report. Mr. Engen re- ported that Mr. Don Vaughn picked up the grading permit on January 8, 1985 that provided for an off-site underground 42 inch pipe extension which would resolve the issue of the grading on the property. Given the fact that the applicant has moved on the per- mit application, the staff recommendation is that following any public testimony there may be this evening, that you continue con- sideration of the matter until February 12-, 1985. This would give Mr. Vaughn the month to implement the project and underground the pipe and get the grading permit finaled. The agenda packet also contains a draft resolution empowering the City to rectify the problem and change costs back to the owner. Scott Vasgird said he had no problem with Don Vaughn taking another month to get this off the ground. -3- MINUTES - ATASCADERO CITY COUNCIL Regular Meeting January 14, 1985 Page ,4 Councilwoman Norris asked to be excused from voting due to a con- flict of interest. Staff was asked to provide a status report at the January 28th meeting. MOTION: By Councilwoman Mackey, seconded by Councilman Handshy to continue this item until February 12th. Passed unanimously. C. UNFINISHED BUSINESS 1. Presentation of the Report of the Downtown Revitalization Task Force for consideration and staff determination (Planning) Henry Engen, Planning Director, reported the following observa- tions regarding City staff' s current ability to assist in imple- menting recommendations of the Task Force: a) Special assessment/maintenance district - will require con- siderable involvement of the Department of Public Works staff. Hence, fulfilling of the department head and associate engineer positions will be necessary. b) Downtown Improvement Association - Planning staff could provide mapping assistance in defining alternative boundaries for D .I.A. Establishment of D. I.A. as a legal entity with taxing powers, etc. will involve the City Manager, . Finance Director, City Attorney, and City Engineer. c) Lewis Avenue Bridge- There is a need to establish an equitable bridge financing formula to determine participation require- ments of Bank of America, Century Plaza Shopping Center, and other future private developers. This will require preparation of estimates for its construction and review of alternative methods of funding. Again, the City Engineer' s office would be Drivotal in this analysis. Planninq staff could assist in preparing up-to-date information on development and activity in the corridor which would be utilizing the bridge. STAFF RECOMMENDATION: Predicated on your conceptual acceptance of the Task Force' s rec- ommendations, it is recommended that positive staff action be held in abeyance pending the hiring of the City Manager and Public Works Director. Should Council desire to initiate a consultant study on the cost and funding alternatives for the Lewis Avenue Bridge, staff could bring back a cost estimate for such consultant services and necessary budget action to transfer funds. Councilman Molina said that he agreed with the staff recommendations but thinks that the Council should put in a "line item" for budget so that money can be appropriated to enact these three recommendations. -4 MINUTES - ATASCADERO CIT1OUNCIL Regular Meeting January 14, _ 1985 Page 5 Mayor Nelson said that staff could determine the cost of the con- sultant in regards to the Lewis Avenue Bridge. Also Henry Engen could start looking at the zone changes forthedowntown area in regards to parking and other developmental standards. In other areas we need to wait to see what the business people in the area are willing to do. Gary Larson from the Chamber of Commerce office said now is the time to go through a series of steps if we want to create a down- town improvement association. Mayor Nelson said he thought we should wait until. recruitment}-for Public Works Director and City Manager are completed. Allen Grimes, City Attorney, said that many cities have informal written ballots of the property owners to ascertain if there is a majority or not before you incur the expense and before you go ahead with a formal hearing. Ralph Dowell, Acting City Manager, said he would like to come back to the Council with a completely laid out program of what can be done and how we intend to do it. He said he still has some ques- tions in his mind of the exact boundaries of this district and things 'what have to be looked at, including the possibility of a ballot of property owners to get a feel for ,the district. Mayor Nelson said he would like to give items A, B, and C to staff and let them bring it back to the council and give an idea on cost and how it is going to be achieved. MOTION: By Councilman Molina, seconded by Councilwoman Mackey to conception- ally accept the Revitalization Task Force recommendations and to go along with staff recommendations and start immediately on the Lewis Avenue Bridge. Passed 4:1 with Councilman Handshy voting no. Mayor Nelson thanked Maggie Rice and Gary Larson of the Chamber of Commerce Office and George Molina for all of their work on this project. 2. Status of Recruitment for Public Works Director Ralph Dowell, Acting City Manager, said this wasputon the agenda in order to address a new start date for advertising for a Public Works Director and also proposed that we look at a different way to advertise rather than the standard way to see if there is a means of obtaining names of very progressive active public works directors in other cities and use a personal letter to each of these people and say that we are advertising and ask if they are interested. -5- �-f 1 MINUTES - ATASCADERO CIT10OUNCIL Regular Meeting January 14, 1985 Page 6 Mayor Nelson asked Mr. Dowell to review what happened at the special meeting to recruit for a Public Works Director. Mr. Dowell said that on January 5th ,the interviews of the last candidates was forwarded to the Council by the technical committee and upon completion of the interviews, the Council determined that there would be no further action on this particular recruitment until the recruitment for the City Manager had been finalized. No further action will be taken until the selection of the City Manager is completed. MOTION: By Councilwoman Mackey, seconded by Councilman Handshy to have Acting City Manager, Ralph Dowell, proceed with recruitment for Public Works Director. Passed unanimously. D. NEW BUSINESS 1. Proposed Resolution No. 1-85 Setting the Appropriation Limit (Proposition 4) for Fiscal Year 1984/85 Staff report was given by Ralph Dowell, Acting City Manager. MOTION: By Councilman Handshy, seconded by Councilman Molina to adopt resolution 1-85. Passed unanimously by roll call vote. 2. Proposed Resolution No. 2-85 - California Park and Recreation Facilities (historic preservation) Grant Application Ralph Dowell, Acting City Manager, gave staff report. Bob Best, Recreation Director, said the resolution is due, by March 1 and we should have some word on this by March or April. MOTION: By Councilwoman Mackey, seconded by Councilwoman Norris for approval of Resolution No. 2-85. Passed unanimously by roll call vote. 3. Agreement Between the City and California Men' s Colony to Provide Unskilled Labor at South Atascadero Park Staff report was given by Ralph Dowell, Acting City Manager. MOTION: By Councilwoman Mackey, seconded by Councilman Molina to approve agreement with California Men's Colony for day labor. Passed unanimously. 4 . Proposed Resolution No. 3-85 - designating a Stop Intersection to Which Drivers of all Vehicles are Required to Stop When Signs Are Posted. Ralph Dowell, Acting City Manager, gave staff report. MOTION: By Councilman Handshy, secondedbyCouncilwoman Mackey to adopt Resolution No. 3-85. Passed unanimously by roll call vote. -6- MINUTES - ATASCADERO CITOOUNCIL 0 Regular Meeting January- 14, 1985 Page 7 5. Request by San Luis Obispo County and Cities Area Coordinating Council to Appoint Alternate Representative Mayor Nelson saidthatBarbara Norris has consented to be the alternate representative. MOTION: By Councilman Molina, seconded by Councilman Handshy for Barbara Norris to be the alternate representative to the Cities Area Coordinating .Council. Passed unanimously. 6. Request by Atascadero .Unified School District to Consider the Formation of' a City/School District Committee Ralph Dowell, Acting City Manager, gave staff report. He suggested naming two staff members consisting of the City Manager and the Planning Director and two others to this committee. Mayor Nelson said he would like to appoint George Molina and Wayne Handshy to this committee and the City Manager and the Planning Director. MOTION: By Councilwoman Norris, seconded by Councilman Handshy to approve the appointment of George Molina, Wayne Handshy, City Manager and Planning Director to this committee. Passed unanimously'. 7 . Briefing on a Notification From Falcon Cable Corporation of Inten- tion to Adjust Their Base Rate, Effective February 1, 1985 Ralph Dowell, Acting City Manager, gave staff report. He stated that he finds no difficulty with the proposed rate increase. City Attorney, Allen Grimes, stated that they do not have to have our approval but they have to do it in the methodology that we set forth in our resolution. 8 . Council Committee Report on Procedure and Timing for Recruitment of City Manager Mayor Nelson stated that he feels the procedure is too costly as far as time and could be too costly as far as money. He would propose that one step be eliminated and that would be the technical committee. He said he would like the full council to .meet this Saturday and go over the remaining applications with Bill Avery. From that meeting see how many applicants the Council still wants to interview. This process could be cut down as much as a month in time and also not having to get the consultants together could be more cost efficient also. Councilwoman Mackey said that sounded good to her, because she wanted the Council to be more involved. -7- eti MINUTES - ATASCADERO CITY COUNCIL . ' Re'giilar Meeting January 14 , 1985 0 Page 8 Councilman Molina said that this is one of the most important selec- tions that this council is going to make, so far as the time element goes he would rather go with the expertise of the technical committee and that time is not that important now. He feels that making the proper selection is the most important one. If it takes two months and we come up with the right one, that is more important than trying to save two or three weeks. Mayor Nelson said that he feels that the Council can pick the type of person that they want to represent the City in that position. He feels that he would feel more satisfied with starting with the 16 now and cutting it down instead of going through the technical committee process at this time. Councilman Handshy said .he agrees with Councilman Molina that we waited for seven months and that we don't want to make any mistakes and that we should not shorten the process. Councilwoman Norris said she feels that we should stay with the Technical Committee. MOTION: By Councilwoman Mackey, seconded by Councilman Molina to stay with the originally proposed process of recruiting for a City Manager. Passed unanimously. (Corrected to read: Councilman Molina, seconded by Councilman Handshy) It was discussed that the City Manager from Santa Maria and Paso Robles with an alternate from the City of San Luis Obispo will be asked to be on the committee. MOTION: By Councilwoman Mackey, seconded by Councilman Molina to recess as Atascadero City Council and convene as the Atascadero County Sanitation District Board of Directors. Passed unanimously. E. ATASCADERO COUNTY SANITATION DISTRICT 1. Proposed Ordinance No.. 96 - Sanitation Rate Amendments - Dry Cleaners Laundries (First Reading) Staff report was given by Ralph Dowell, Acting City Manager. MOTION: By Director Handshy, seconded by Director Molina to read by title only. Passed unanimously. President Nelson read Ordinance No. 96 by title only. MOTION: By Director Molina, seconded by Director Handshy that this consti- tutes first reading. Passed unanimously. MOTION: By Director Mackey, seconded by Director Handshy to adjourn and re- convene as City Council. Passed unanimously. -8- .MINUTES - ATASCADERO CIT COUNCIL Regular Meeting • January 14, 1985 Page 9 F. INDIVIDUAL DETERMINATION AND/OR ACTION 1. CITY COUNCIL Councilwoman Norris asked when they would be having some study sessions to di§--uss their goals. Mayor Nelson said that the next phase is budget review and at that time a lot of the goals will come out. Budget review will possibly be at the next meeting on January 28th. Mayor Nelson said that there had been a ,sub-committee meeting of Councilwoman Mackey, Henry Engen, Planning Director and the Mayor to discuss planning commission/city council joint meeting agenda. Mr. Engen stated there were 8 items offered for consideration by Council before setting a joint meeting with the commission. They are: 1) Over view on council/planning commission relationships. 2) Development fees. 3) Lewis Avenue Bridge. 4) Parking study. 5) Possibility of a variety of zoning amendments that have been discussed over the years. 6) Drainage master plan. 7) Amapoa/Tecorida drainage area. and 8) Discussion of possible amendments to the City general plan with emphasis on public facilities. Councilman Molina said he feels that item #1 should be the topic of discussion. Councilwoman Norris said she totally concurred with Councilman Molina. Councilman Handshy said he has a concern about the number of apart- ments that are being built in Atascadero and where the people are coming from to fill them Mayor Nelson suggested that the joint meeting be held at 6 : 00 p.m. until 7 :15 p.m. before the next council meeting on January 28th and the subcommittee will meet with the Planning Director to refine the agenda to include a status report on agenda items. 2. CITY ATTORNEY None 3. CITY CLERK Grigger Jones, City Clerk, reminded staff and council that the Statement of Economic Interest are due by March 1, 1985 . 4. CITY TREASURER None -9- �k MINUTES - ATASCADERO CITSOUNCIL Regular Meeting January 14, 1985 Page 10 5. CITY MANAGER Acting City Manager, Ralph Dowell, reported that $29. 00 worth of canned goods was collected by Dial-A-Ride and donated to the Salvation Army. He also reminded Council that in the budget exists $20, 000 for a new fire truck, which we are in need of. Complete specifications have been provided by the Fire Chief so that we can now go to bid. He is looking into the possibility of going "piggy back" with some other large city which is in the bid process. Because of the type of equipment and the fact that it normally takes four to thirteen months after you accept a bid on a fire truck before you get it, there is some advantage of joining together with other cities in the bid process. We are looking for a truck which could cost somewhere in the area of $125, 000 . Our financing can be through the same processes we have used on other heavy equipment using a lease-purchase type of agreement. Mike Hicks, Fire Chief, reported that Mike McCain is going to Florida at the Company' s expense to look at a fire truck that costs $115, 000. Bud McHale, Police Chief, said that the Police Department provided 23 rides on the tipsy-taxi service on New Year' s Eve. MEETING ADJOURNED AT 9:20 P.M. TO A CLOSED SESSION. CLOSED SESSION ADJOURNED AT 10 : 03 P.M. MEETING ADJOURNED AT 10:04 P.M. Councilman Handshy left closed session at 9 :58 p.m. RECORDED BY: Gr ' gger s, lerk