HomeMy WebLinkAboutFC_2018-03-20_MinutesCITY OF ATASCADERO
FINANCE COMMITTEE
MINUTES
Tuesday, March 20, 2018
4:00 p.m.
Atascadero City Hall — Conference Room 306
6500 Palma Avenue, Atascadero, California
CALL TO ORDER:
Chairperson Moreno called the meeting to order at 4:01 p.m.
PRESENT: COMMITTEE MEMBERS: Heather Moreno, Chair
Charles Bourbeau, Vice Chair
Rachelle Rickard
Jeri Rangel
ABSENT: COMMITTEE MEMBERS: Gere Sibbach
ALSO PRESENT: Amanda Muther, Deputy City Clerk
Cindy Chavez, Deputy Administrative Services Director
A. CONSENT CALENDAR:
1. Finance Committee Draft Action Minutes — June 7. 2017
• Recommendation: Committee approve the Draft Action Minutes of the
June 7, 2017 Finance Committee Meeting. [City Clerk]
Motion: By Vice Chairperson Bourbeau and seconded by Chairperson Moreno to
approve the Consent Calendar.
Motion passed 4:0 by a roll -call vote. Sibbach absent.
Atascadero Finance Committee
March 20, 2018
Page 1 of 2
PUBLIC COMMENT:
The following citizens spoke during Public Comment: None.
Chairperson Moreno closed the PUBLIC COMMENT period.
B. BUSINESS:
1. Purchasing Policy Amendments
• Fiscal Impact: There will be substantial staff time savings with
implementation of the proposed Policy.
• Recommendation: Committee recommend Draft Resolution amending the
City of Atascadero Purchasing Policy to the City Council for approval.
[Administrative Services]
Administrative Services Director Rangel presented the item, distributed a chart
concerning changes in purchase order amounts (Exhibit A), and answered questions from
the Committee. City Manager Rickard also answered questions from the Committee.
Public Comment: None.
Motion: By Vice Chairperson Bourbeau and seconded by Chairperson Moreno to
recommend Draft Resolution amending the City of Atascadero
Purchasing Policy to the City Council for approval.
Motion passed 4:0 by a voice -vote. Sibbach absent.
C. INDIVIDUAL DETERMINATIONS: None.
ADJOURN
Chairperson Moreno adjourned the meeting at 5:07 p.m.
MINUTES PREPARED BY:
Amanda Muther
Deputy City Clerk
The following exhibits are available for review in the City Clerk's office:
• Exhibit A —Change in purchase order amounts chart from Administrative Services Director Rangel
APPROVED: April 19, 2019
Atascadero Finance Committee
March 20, 2018
Page 2 of 2
Finance Committee Minute Exhibit A
Date:—3 i D l i b
City of Atascadero
Purchasing Policy Amendments
Change in Department Award
Purchase Order Amount
Fiscal Year
At Least
Not more than
2015
2016
2017
3 -Year
Total
3 -Year
Cumulative
Average of
Total
$ 10,000.00
$ 20,000.00
27
23
24
74
31.0%
20,000.01
30,000.00
19
19
15
53
53.1%
30,000.01
40,000.00
4
10
12
26
64.0%
40,000.01
50,000.00
9
3
4
16
70.7%
50,000.01
60,000.00
1
3
2
6
73.2%
60,000.01
70,000.00
5
2
1
8
76.6%
70,000.01
80,000.00
1
0
1
1 2
77.4%
80,000.01
90,000.00
1
1
1
3
78.7%
90,000.01
100,000.00
2
3
0
5
80.8%
100,000.01
16
13
17
46
100.0%
Total
85
77
77
239
Change in City Manager Award
Purchase Order Amount
Fiscal Year
At Least Not more than
2015
2016
2017
3 -Year
Total
3 -Year
Cumulative
Average of
Total
$ 40,000.01 $ 50,000.00
9
3
4
16
18.6%
50,000.01 60,000.00
1
3
2
6
25.6%
60,000.01 70,000.00
5
2
1
8
34.9%
70,000.01 80,000.00
1
0
1
2
37.2%
80,000.01 90,000.00
1
1
1
3
40.7%
90,000.01 100,000.00
2
3
0
5
46.5%
100,000.01
16
13
17
46
100.0%
Total
35
25
26
86