HomeMy WebLinkAboutCity of Atascadero-HazardCom
CITY OF ATASCADERO
Hazard Communication Program
October 21, 2010
Revised January 22, 2015
Hazard Communication Program
Table of Contents
Contents
SCOPE……………………………………………………………………………. 1
PURPOSE……………………………………………………………………….... 1
RESPONSIBILITIES 1
Department Manager ……………………………………………………. 1
Supervisor…………………………………………………………............ 1
Risk Manager……………………………………………………………... 2
Employees………………………………………………………………… 3
HAZARDOUS SUBSTANCE INVENTORY…………………………………… 3
MATERIAL SAFETY DATA SHEETS (MSDS)……………………………….. 3
HAZARD EVALUATION………………………………………………………. 3
LABELING………………………………………………………………………. 4
HAZARD COMMUNICATION TRAINING…………………………………… 4
HAZARD NON-ROUTINE TASKS…………………………………………….. 5
CONTRACTORS………………………………………………………………… 5
REFERENCES…………………………………………………………………… 5
APPENDEX A: Hazardous Material Inventory form……………………………. 6
APPENDEX B: Employee Training Checklist form……………………………... 7
APPENDEX C: Hazard Communication Program Training Outline form………. 8
APPENDEX D: Example MSDS Request Letter………………………………… 9
APPENDEX E: Hazardous Material Exposer form………………………….…… 10
APPENDEX F: Hazardous Material Inventory List form………………………… 11
1
HAZARD COMMUNICATION PROGRAM
I. SCOPE
Title 8, California Code of Regulations, General Industry Safety Orders, Section
5194 requires employers to establish a written Hazard Communication Program
that includes procedures for employee training, hazard identification, labeling and
records maintenance.
II. PURPOSE
The purpose of this program is to ensure that all employees of the City of
Atascadero have adequate training and information on the hazardous substances
used in their work assignments and that they are provided with proper Personal
Protective Equipment (PPE).
III. RESPONSIBILITIES
Department Manager
Each manager of any department using hazardous substances is responsible for
ensuring that the Hazard Communication Program is implemented and
maintained.
Supervisor
Each supervisor is responsible for the following:
1. Establishing and maintaining a hazardous substances inventory for those
chemical products used in the department (Appendix A).
2. Advising employees of the location and availability of the employer’s written
Hazard Communication Program, including the list of hazardous substances
and Material Safety Data Sheets (MSDS).
3. Ensuring that employees are properly trained on the health hazards of the
substances in the work area, and the measures they can take to protect
themselves from these hazards.
4. Maintaining documentation of all employee Hazard Communication Program
training (Appendix B).
5. Ensuring that all primary and secondary chemical containers are properly
labeled.
6. Ensuring that employees are using approved Personal Protective Equipment
(PPE) where required.
7. Providing a copy of the Hazard Control Plan upon request to employees, their
designated representatives, Cal/OSHA or NIOSH.
2
8. Providing information and training on hazardous substances in employee work
areas at the time of initial assignment and whenever a new hazard is
introduced (Appendix C).
9. Training employees in the methods and observations which may be used to
detect the presence or release of a hazardous substance in the work area.
Training may include monitoring conducted by the employer, monitoring
devices, and visual appearance or odor of the substances.
Risk Manager
The Risk Manager has overall responsibility for the Hazard Communication Program
as well as the following:
1. Ensuring that Supervisors and Department Managers are properly trained and
provide assistance where needed.
2. Monitoring compliance with the Hazard Communication Standard.
3. Coordinating preliminary training and assisting with future training
requirements.
4. Maintaining and updating a master copy of the written Hazard Communication
Program.
5. Ensuring employee training is documented consistent with Cal/OSHA
standards and available for review by regulatory agencies.
6. Providing a copy of the Hazard Control Plan upon request to employees, their
designated representatives, Cal/OSHA or NIOSH.
7. Obtaining MSDS.
8. Informing employees of the location of the MSDS and ensuring employees
have unrestricted access to them.
9. Ensuring the MSDS coincide with the chemicals in stock.
10. Contacting the chemical manufacturer in writing if the MSDS was not provided
by the vendor (Appendix D).
11. Sending the Director of Industrial Relations a copy of the written inquiry to a
chemical manufacturer for a MSDS if a response has not been received from
the manufacturer within 25 working days.
12. Verifying that the most current MSDS are being used for all chemicals in stock.
13. Informing employees of their right to personally receive information regarding
hazardous substances to which they may be exposed.
3
14. Informing the employee that their physician or collective bargaining agent can
receive information regarding hazardous substances to which the employee
may be exposed (Appendix E).
15. Informing the employee he/she may not be disciplined due to the employee’s
exercise of the rights afforded pursuant to the provisions of the Hazardous
Substances Information and Training Act.
Employees
Each employee who is authorized to use hazardous substances has a duty to follow
the safe practices and procedures prescribed for such products, including the use of
Personal Protective Equipment (PPE) and clothing provided.
IV. HAZARDOUS SUBSTANCES INVENTORY
An inventory will be performed to identify hazardous products and chemicals at
each work location. Current hazardous substance inventory forms will be
maintained in each area where these materials are used or stored. Hazardous
products and chemicals include many materials not usually thought of as being
"chemical" or "hazardous”. Custodial staff uses maintenance supplies such as
cleaners, soaps, waxes, detergents, and sweeping compounds. Vehicle services
use fuels, lubricants, antifreeze, brake and hydraulic fluids. Shops use solvents,
oils, adhesives, and coolants. Graphic areas use inks, solvents, and dust-
producing products. Offices use typewriter cleaner, rubber cement, duplicator
chemicals (toner), markers, correction fluid, and so on (Appendix F).
V. MATERIAL SAFETY DATA SHEETS (MSDS)
MSDS will be obtained from manufacturers or suppliers for all products identified
during the inventory as containing hazardous or toxic ingredients. Following initial
program compliance, MSDS will be obtained for all subsequent purchases.
Products without accompanying MSDS will not be accepted for use until the
MSDS has been received, reviewed and approved. All purchase orders will
include a requirement that an MSDS be provided as a condition of purchase. A
current MSDS binder will be maintained in each area where these materials are
stored and used.
VI. HAZARD EVALUATION
Periodic evaluation of safety control measures for hazardous substances and
chemicals will be made in each storage and use area. This evaluation will include
the following:
1. Hazard Class (flammable, toxic, corrosive, reactive, etc.)
2. Storage compatibility
3. Secondary Containers
4. Labeling
4
5. Protective clothing and Personal Protective Equipment (PPE) needed
6. Emergency eyewash/shower facilities
7. Spill clean up supplies and equipment
8. Fire protection measures
9. Ventilation
10. Static Grounding
VII. LABELING
The manufacturer or distributor of a hazardous substance is responsible for
proper labeling and hazard warnings on their product containers. The Employer’s
responsibilities for labeling are:
1. To ensure that all products containing hazardous substances and chemicals
are properly marked as to contents and hazard, consistent with applicable
standards. Container labels should provide: a) identity of hazardous
substance(s) and chemical(s), b) level of hazard warning statement, and c)
name and address of manufacturer or distributor.
2. Storage/process tanks and piping will be marked or tagged to indicate
contents and appropriate warnings.
3. When a substance is transferred from the original container, the secondary
container will be properly labeled with either a copy of the original
manufacturer's label or with generic labels, which have a block for identity and
blocks for the hazard warning.
4. Manufacturer labels on incoming containers of hazardous substances will not
be removed or defaced. Torn or damaged labels will be repaired or replaced
before being moved to a storage or use area.
5. Information in other languages may be added to labels and warnings as long
as the same information is also displayed in English.
VIII. HAZARD COMMUNICATION TRAINING
Employees will be trained in the handling and use of hazardous substances and
chemicals in the work place. Employees from other locations temporarily working
at a location will be provided a hazard orientation by the area supervisor prior to
any work activities. Area specific training will be developed by department
managers and provided for each employee. At a minimum, training will include:
1. Identification of all hazardous substances and chemicals in the work place.
5
2. Selection and use of appropriate Personal Protective Equipment (PPE) when
working with hazardous substances and chemicals.
3. Labeling requirements.
4. Hazardous leak and spill response, clean up, and disposal.
5. Protection against exposure to hazardous substances including proper work
practices.
6. Exposure first aid measures.
7. Location and use of MSDS binder, chemical inventory list and written Hazard
Communication Program.
IX. HAZARDOUS NON-ROUTINE TASKS
Employees may periodically be required to perform hazardous non-routine tasks.
Each affected employee will be given information by their supervisor about
hazards to which they may be exposed prior to starting work on such projects.
This information will include:
1. Specific hazards that may be encountered.
2. Protective measures that must be utilized.
3. Supervisory measures taken to minimize the hazards including use of
Personal Protective Equipment (PPE), ventilation, presence of additional
employees and emergency procedures.
X. CONTRACTORS
The City of Atascadero frequently employs contractors to perform work. Contractors
are required to have their own Hazard Communication Program. The Risk Manager
or designee shall provide the contractor with documented information on any known
hazardous conditions or substances to which they may be exposed. A record of
this communication shall be kept.
REFERENCES
CCR Title 8 GISO Section 519 APPENDIX A
6
APPENDIX A
HAZARDOUS MATERIAL INVENTORY
Department/Division Date:
I. LOCATION
Department/Division Name: _______________________________________________________
Building Location: ________________________ Address: ____________________________
Contact Person: _________________________ Phone No: ___________________________
Work Area: _____________________________ Site: ________________________________
II. PRODUCT
Product Name: ________________________________________________________________
Manufacturer/Supplier: __________________________________________________________
______________________________________________________________________________
Address/Street City State Zip
Is Product: Solid Liquid Gas Is MSDS on File? Yes No
III. CHEMICALS
Read Label-List Ingredients:_______________________________________________________
List any warning on Label: ________________________________________________________
______________________________________________________________________________
IV. CONTAINER
Type of Container (bottle, can, barrel, bag, box, cylinder, drum, underground tank, etc.)
______________________________________________________________________________
Size of Container: gal/oz ________________________ weight _________________
V. WORK ACTIVITY
Work activity and/or process where product is used (typing, copying, welding, painting, spraying,
cleaning, sterilizing, etc.):
Work Setting: Office Maintenance Laboratory Other: _______________
VI. WASTE
Note if some of product ends up as waste. If so, where is it disposed? Specify:
_______________________________________________________________________________
Quantity of Waste (gal/lbs): _________________________________________________________
Type of container holding waste (see Section IV. Container above): _________________________
7
APPENDIX B
EMPLOYEE TRAINING CHECKLIST
This report is to be completed by the supervisor and new employee within five working days of
employment or new job assignment. Additional forms are to be prepared as the employee receives
safety training during the course of employment, but at least annually.
Name: _____________________________Date Employed: SSN:
Department Assigned: ______________________Job Title:
Employee Past Work Experience:
A. Has employee taken pre-employment physical? [Yes] [No]
B. Are there any physical limitations? [Yes] [No]
If answer to B is yes, please explain:
I HAVE BEEN INSTRUCTED IN THE FOLLOWING SUBJECTS THAT ARE INDICATED:
1. Safety policies and programs
2. Safety rules, both general and specific to the job assignment
3. Safety rule enforcement procedures
4. Use of tools and equipment
5. Proper work shoes and other personal protective equipment
6. Handling of material
7. Lifting and use of lifting equipment such as hoists and cranes
8. How, when and where to report injuries
9. Importance of housekeeping
10. Special hazards of job
11. When and where to report unsafe conditions
12. Safe operation of vehicle
[Yes] [Yes] [No]
[Yes] [Yes] [No]
[Yes] [Yes] [No]
[Yes] [Yes] [No]
[Yes] [Yes] [No]
[Yes] [Yes] [No]
[Yes] [Yes] [No]
[Yes] [Yes] [No]
[Yes] [Yes] [No]
[Yes] [Yes] [No]
[Yes] [Yes] [No]
[Yes] [Yes] [No]
13. Personal protective equipment: List Items
14. Hazardous materials: List Items
15. Tools/Equipment: List
16. List all training not indicated above (use back of form if necessary):
Employee Signature: ________________________________________ Date:
Follow up on employee will be observed by
Employee has performed operation to the satisfaction of the undersigned. An observation was
complete on the date indicated.
Supervisor Signature: ________________________________________ Date:
8
APPENDIX C
HAZARD COMMUNICATION PROGRAM (HCP)
TRAINING OUTLINE BY WORK AREA/ACTIVITY
Department/Division: Date: _____________________
Worksite: Address: _____________________________________
Type of training:
Introduction (Light use rating): Basic materials for awareness of HCP and where to get more
information.
Overview (Medium use rating): More in depth information about MSDS, toxicology and
labeling.
Chemical/Hazard Specific (Medium/Heavy use rating): Information specific to very
hazardous or toxic chemicals.
EMPLOYEE NAME HAZARDOUS CHEMICAL USE
RATING
TRAINING
INFORMATION/RESOURCES
9
APPENDIX D
EXAMPLE MSDS REQUEST LETTER
Chemical Company or Distributor _ (Date)
(Street Address or P.O. Box)
(City, State Zip Code)
RE: MSDS FOR (Name of Product/Chemical)
Please send a copy of your Material Safety Data Sheet (MSDS) for the above
product(s). The MSDS is needed in compliance with the State of California Hazard
Communication Standard, Section 5194 of Title 8, California Code of Regulations.
Please send the MSDS to:
(Department Name)
(Street Address)
(City, State Zip Code)
(Attn: Supervisor)
and
(Risk Manager)
(Street Address)
(City, State Zip Code)
If you have any questions concerning this request, please contact:
________________________________ (name) at ( ) _______________ (phone).
Sincerely,
(Name of City Representative)
(Title)
cc: Risk Manager
10
APPENDIX E
HAZARDOUS MATERIAL EXPOSURE
Department/Division Date
Rate each employee in their work area as "Heavy,” "Medium" or "Light" in terms of daily use and
potential exposure to workplace chemicals. "Heavy" = Frequent use or close proximity to chemicals
more than once a week. "Medium" = Occasional use or close proximity to chemicals used on a weekly
basis. "Light" = No actual uses, only occasional proximity to chemical during its use.
EMPLOYEE NAME WORKSITE HAZARDOUS CHEMICALS USED RATING
11
APPENDIX F
HAZARDOUS MATERIAL INVENTORY LIST
Department/Division Date
OPERATION / WORK AREA
HAZARDOUS
SUBSTANCE
MSDS
STATUS
Degreaser-Finish Department Trichloroethylene Complete