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AGENDA
ATASCADERO CITY COUNCIL
REGULAR MEETING
CITY ADMINISTRATION BUILDING
6500 PALMA AVENUE, 4TH FLOOR ROTUNDA ROOM
OCTOBER 26, 1993
7:00 P.M.
This agenda is prepared and posted pursuant to the requirements of Government Code
Section 54954.2. By listing a topic on this agenda, the City Council has'expressed its
intent to discuss and act on each item. In addition to any action identified in the brief
general description of each item, the action that may be taken shall include: A referral to
staff with specific requests for information, continuance; specific direction to staff
concerning the policy ormission of the item;discontinuance of consideration;authorization
to enter into negotiations and execute agreements pertaining to the item; adoption or
approval; and, disapproval.
Copies of the staff reports or other documentation relating to each item of business
referred to on the agenda are on file in the office of the City Clerk (Room 208) and in the
Information Office (Room 103), available for public inspection during City Hall business
hours. The City Clerk will answer any questions regarding the agenda.
In compliance with the Americans with Disabilities Act, If you need special assistance to
participate in a City meeting or other services offered by this City,please contact the City
Manager's Office ((805) 461-5010) or the City Clerk's Office ((805) 461-5074). Notifica-
tion at least 48 hours prior to the meeting or time when services are needed will assist the
City staff in assuring that reasonable arrangements can be made to provide accessibility
to the meeting or service.
RULES OF PUBLIC PARTICIPATION:
* Members of the audience may speak on any item on the agenda.
* A person may speak for five (5) minutes.
* No one may speak for a second time until everyone wishing to speak has had
an opportunity to do so.
* No one may speak more than twice on any item.
* Council Members may question any speaker; the speaker may respond but,
after the allotted time has expired, may not initiate further`discussion.
* The floor will then be closed to public participation and open for Council
discussion.
Call to Order
Pledge of Allegiance
Roll Call
City Council Comments: 40
o Plaque presentation: Former Planning Commissioner J. Donald Hanauer
o Proclamation: "National Hospice Month", November 1993
COMMUNITY FORUM:
The City Council values and encourages exchange of ideas and comments from
you, the citizen. The Community Forum period is provided to receive comments from
the public on matters other than scheduled agenda items. To increase the effective-
ness of Community Forum, the following rules will be enforced:
* A maximum of 30 minutes will be allowed for Community Forum, unless
Council authorizes an extension.
* All remarks shall be addressed to Council, as a whole, and not to any individual
member thereof.
* No person shall be permitted to make slanderous, profane or personal remarks
against any elected official, commissions and staff.
A. COMMITTEE REPORTS (The following represent ad hoc or standing commit-
tees.
p 9
tees. Informative status reports will be given, as felt necessary.):
1 . S.L.O. Council of Governments
2. S.L.O. Regional Transit Authority (See Item B-11)
3. Solid/Hazardous Waste Task Force
4. City/School Committee
5. Traffic Committee
6. County Water Advisory Board
7. Economic Round Table
8. Colony Roads Committee
9. Liability Claims Review & Finance Committee
10. Nacimiento Water Purveyors Advisory Group
B. CONSENT CALENDAR:
All matters listed under Item B, Consent Calendar, are considered to be routine, and
will be enacted by one motion in the form listed below. There will be no separate
discussion on these items. A member of the Council or public may, by request, have
any item removed from the Consent Calendar, which shall then be reviewed and acted
upon separately after the adoption of the Consent Calendar:
2
1. CITY COUNCIL MINUTES - SEPTEMBER 14, 1993
2. CITY COUNCIL MINUTES - SEPTEMBER 20, 1993 (Special Meeting)
3. CITY COUNCIL MINUTES - SEPTEMBER 28, 1993
4. PROPOSED INITIATION OF ZONING ORDINANCE TEXT AND MAP CHANGE
AFFECTING THE INDUSTRIAL PARK ZONE ON NORTH EL CAMINO REAL
5. GENERAL PLAN AMENDMENT CYCLE REPORT
6. AWARD OF BID FOR TRANSIT BUS
7. RESOLUTION NO. 126-93 - Authorizing the Chief of Police to apply for Federal
grant funding for sworn police staffing augmentation
8. AWARD OF BID #93-09 FOR 1993 PAVEMENT STRIPING
9. AWARD CONTRACT FOR DESIGN AND DEVELOPMENT OF RECLAIMED
WATER EXTRACTION WELL FIELD
10. DONATION FROM TREE FUND ($1,000) TO CALIFORNIA CONSERVATION
• CORPS FOR ASSISTING THE CITY IN COMPLETING PLANTING-RELATED
PROJECTS
11. AUTHORIZE APPOINTMENTS TO THE REGIONAL TRANSIT ADVISORY
COMMITTEE
C. PUBLIC HEARINGS:
1. PROTEST HEARING REGARDING THE FORMATION OF SEWER ASSESSMENT
DISTRICT NO. 7 (SANTA ROSA ROAD)
2. RESOLUTION NO. 125-93 -Adopting "Official Creekway Maps" for Atascadero
and Graves Creeks pursuant to the Waterways Intrusion 'Ordinance and Land
Use Element of the General Plan (Cont'd from 10/12/93)
D. REGULAR BUSINESS:
1. LAUREL AVENUE LANDSLIDE - EMERGENCY REPAIRS RECOMMENDATION
2. APPOINTMENT OF HIGHWAY 41 REALIGNMENT COMMUNITY ADVISORY
COMMITTEE TO CALTRANS (Cont'd from 10/12/93)
3
E. INDIVIDUAL DETERMINATION AND/OR ACTION:
1. City Council
2. City Attorney
3. City Clerk
4. City Treasurer
5. City Manager: Joint Board of Supervisors/City Councils meeting scheduled
for Friday, November 5, 1993
4
"NATIONAL HOSPICE MONTH"
November, 1993
WHEREAS, Hospice is a unique humanitarian organization dedicated to quality care for
the terminally ill and the dignity of the human experience; and
WHEREAS, Hospice care relies on the combined knowledge, skills and compassion of a full
team of professionals and volunteers, including physicians, nurses, counselors, therapists and clergy
to help patients and their families cope with their bereavement; and
WHEREAS, Hospice care offers a uniquely effective and economical alternative to unnecessary
institutionalization for many terminally ill people; and
WHEREAS, Hospice supports and strengthens the entire community as a source of hope and
encouragement; and
WHEREAS, there remains a great need to increase the community awareness of the benefits
of hospice care;
NOW, THEREFORE, I Robert Nimmo, proclaim the month of November to be "National
Hospice Month" and encourage all governmental agencies, community organizations and citizens of
Atascadero to participate in related activities to support hospice and the vital services it offers our
community throughout the year.
ROBERT P. NIMMO, Mayor
city of Atascadero, cal�ornia
October 26, 1993
Agenda Item: B-1
Meeting Date: 10/26/93
ATASCADERO CITY COUNCIL
SEPTEMBER 14, 1993
MINUTES
The Mayor called the meeting to order at 7:00 p.m. and led the Pledge of Allegiance.
ROLL CALL:
Present: Councilmembers Bewley, Borgeson, Luna and Mayor
Nimmo
Absent: One Seat Vacant
Also Present: Muriel "Micki" Korba, City Treasurer and Lee Raboin, City
Clerk
Staff Present: Andy Takata, City Manager/Director of Community
Services; Henry Engen, Community Development Director;
Art Montandon, City Attorney; Mark Joseph,Administrative
Services Director; Lt. John Barlow, Police Department and
Steve Sylvester, City Engineer
PLAQUE PRESENTATIONS:
Mayor Nimmo presented plaques of appreciation, as follows:
O Former Councilman and Mayor Marty Kudlac - Gail Kudlac and family accepted
the plaque on behalf of Marty Kudlac who resigned August 31 , 1993.
o Former Planning Commissioner Roger Miller - Marcy Miller accepted the plaque
for her husband.
PROCLAMATIONS:
The Mayor read the following proclamations:
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O "U.S. Constitution Observance Month", September 1993
O "U.S.S. Brinkley Bass Fiftieth Anniversary" - William Burrows accepted.
COUNCIL COMMENTS:
Councilwoman Borgeson asked the Council to enact and support a policy of disclosure
regarding appointments to advisory bodies. She emphasized that she felt it was
important for councilmembers to divulge any personal or business relationships
between themselves and candidates, and any other potential conflicts of interests that
that may exist so that informed decisions can be reached. Discussion ensued. The
City Manager pointed out that, once appointed, advisory body members must file
statements of economic interest pursuant to the City's Conflict of Interest Code.
Mayor Nimmo indicated that he was unaware of any problems resulting from a lack
of disclosure and argued that he was not inclined to support a written policy that
would bind future councils to such a practice.
COMMUNITY FORUM:
There were no comments from the public.
A. COMMITTEE REPORTS (The following represent ad hoc or standing commit-
tees. Informative status reports were given, as follows.):
1. S.L.O. Council of Governments (COG) - Mayor Nimmo reported that COG
had re-validated the A/A-Modified Route for the Highway 41 on an 8 to
4 vote.
2. Solid/Hazardous Waste Task Force - Henry Engen reported that the
committee had met on August 26, 1993 to continue review of the Draft
Joint Powers Agreement for the regional solid waste program. He
commented that the next meeting would be October 7, 1993.
3. Traffic Committee - Councilman Bewley announced that the committee
would meet on Wednesday, September 15, 1993.
4. County Water Advisory Board - Councilwoman Borgeson provided a full
report of the board meeting held on September 1 , 1993. Agenda items
included the Draft Groundwater Basin Management Objectives and an
updated Conservation Element of the General Plan.
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Page 2
5. Colony Roads Committee - Councilman Luna related that the committee
had met on September 13, 1993 and a status report would be provided
later during the Closed Session.
B. CONSENT CALENDAR:
The Mayor read the Consent Calendar, as follows:
1 . CITY COUNCIL MINUTES - JULY 27, 1993
2. RESOLUTION NO. 106-93 - Designating a no parking zone on EI Camino Real
in front of the Post Office
3. RESOLUTION NO. 107-93 - Designating a stop intersection on Alturas Avenue
at the intersection with Del Rio Road
4. RESOLUTION NO. 108-93 - Designating a stop intersection on Andrita Avenue
at the intersection with San Marcos Road
5. RESOLUTION NO. 109-93 - Establishing a 25-MPH speed limit on Santa Ynez
Avenue
6. RESOLUTION NO. 110-93 - Accepting portions of Vista Road and San Marcos
• Road into the City's maintained road system
7. ACCEPTANCE OF THE SANTA ROSA ROAD SEWER PROJECT (Notice of
Completion)
Councilman Luna pulled Item #B-2, staff requested continuance of Item #B-4 and the
Mayor mentioned that Item #B-6 would be voted upon separately due to potential
conflicts of interest.
MOTION: By Councilman Luna, seconded by Councilwoman Borgeson to
approve Consent Calendar Items #B-1 , 3, 5 and 7; motion carried
4:0 by roll call vote.
Re: Item #13-2 RESOLUTION NO. 106-93 - Designating a no parking zone on EI
Camino Real in front of the Post Office
Councilman Luna indicated that he was not in favor of red-curbing the entire strip as
proposed because the action would limit accessibility to existing newsstands. Henry
Engen provided background to the recommendation and noted that site distance is
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obstructed by parked vehicles.
Mayor Nimmo suggested that the newsstands located on that portion of EI Camino
Real be moved just past the entrance to the Post Office.
Public Comments:
Doug Lewis, Tunitas Avenue resident, inquired about the existing bus stop and
whether or not it would be re-located. Councilman Bewley, as a member of the
Traffic Committee, reported that there were no recommendations for excluding the
bus stop.
Eric Greening, 7365 Valle Avenue, suggested that newsstands be moved to face the
lane where motorists pull in to drop off mail.
---End of Public Testimony---
By mutual consent of the City Council, this item was referred back to the
Traffic Committee for further investigation.
Re: Item #B-6 RESOLUTION NO. 110-93 - Accepting portions of Vista Road and
San Marcos Road into the City's maintained road system
Mayor Nimmo reported that Councilmembers Bewley and Luna had potential conflicts .
of interest relating to this item and pointed out that if both officials were to step
down, the City Council would be left without a quorum. Based on the advise of the
City Attorney, the City Clerk flipped a coin and it was determined that Councilman
Luna would step down and Councilman Bewley would participate.
MOTION: By Councilman Bewley, seconded by Councilwoman Borgeson to
approve Resolution No. 110-93 motion carried 3:0.
Councilman Luna returned to the dias.
C. PUBLIC HEARINGS:
1. HIGHWAY 101/41 INTERCHANGE: PROJECT STUDY REPORT ON PROPOSED
IMPROVEMENTS - Presentation by Mike Kennedy, DKS & Associates (Request
to continue to 9/28/93)
This item was continued until September 28, 1993. There were no comments from
the public.
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2. TECHNICAL ASSISTANCE GRANT: ECONOMIC DEVELOPMENT - Second of
• two required hearings
A. Resolution No. 111-93 - Approving an application for funding and the
execution of a grant agreement from the Planning/Technical Assistance
allocation of the State CDBG Program
Mark Joseph introduced the matter and provided a project summary. He explained
that if grant funds are approved, the City would send out requests for proposals
seeking qualified consultants to prepare an assessment of economic development
potentials and strategies.
MOTION: By Councilman Luna, seconded by Councilman Bewley to adopt
Resolution No. 111-93 motion approved 4:0 by roll call vote.
D. REGULAR BUSINESS:
1 . RESOLUTION NO. 112-93 - Authorizing the execution of a contract with Harold
D. Peterson to construct the 1993 Median Revisions Project (Bid No. 93-07)
Steve Sylvester provided the staff report and recommendations. He outlined the
median revisions delineated for Areas 1 , 2 and 3 and responded to Council questions.
Discussion ensued regarding re-surfacing the street in the vicinity of the median.
• Councilman Luna asserted sse ted that, for reasons of public safety, he would support only
the removal of Area #1 and no other revisions.
Public Comments:
Eric Greening agreed with Councilman Luna's stand and emphasized that the bid
amount represented approximately two-thirds of the City's total contingency fund.
Ed Biaggini, Patria Village, commented that it was physically impossible to make a u-
turn with a full-size truck at the entrance to this new 42-unit residential complex. He
argued that there was need for revisions to the median in Area No. 2.
Dan Phillips, 8800 EI Camino Real, spoke in support of the bid award and completion
of the median modifications as proposed.
Jack and Mary Jo Wallace, 10025 EI Camino Real, also spoke in favor of the median
revisions and insisted that there were still some safety issues relating to emergency
vehicle access to Rancho Del Bordo Mobilehome Park and California Manor senior
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living complex.
Paul Phelman, Rancho Del Bordo resident, reminded the City Council that they had
made a promise to fund the proposed modifications and urged the Council to approve
the bid award.
---End of Public Testimony---
Mayor Nimmo remarked that he would stand by the commitment the City Council
made to the public on April 13, 1993 and vote for approval. Councilwoman Borgeson
concurred.
Councilman Bewley asked the City Engineer to clarify if the street overlay was part
of the present bid. Steve Sylvester noted that it was not and indicated out that the
matter would have to be looked at separately. He pointed out that if it was the
Council's desire to move ahead with the overlay, the asphalt grinding would not be
done for a savings of approximately $10,000.
MOTION: By Councilwoman Borgeson, seconded by Councilman Bewley to
approve Resolution No. 112-93 authorizing the execution of a
contract with Harold D. Peterson to construct the 1993 Median
Revisions Project.
Discussion on the motion: Councilman Luna stated that he had previously •
voted against some of the proposed median modifications last April and noted
that his vote would reflect that he had not changed his mind on the matter.
Vote on the motion: Motion to adopt Resolution No. 112-93 passed 3:1
(Luna).
Staff was directed to obtain bids on street overlay in lieu of asphalt removal
and report back to the City Council additional costs.
2. COUNCIL VACANCY - SET DATE FOR INTERVIEWS
The City Council agreed to meet on Monday, September 20, 1993 at 5:00 p.m. for
interviewing applicants for the City Council seat left vacant following the resignation
of Councilman Kudlac. In addition, the Council agreed to use the ballot selection
process outlined in Resolution No. 35-81 .
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E. INDIVIDUAL DETERMINATION AND/OR ACTION:
1 . City Attorney
Art Montandon mentioned that he may not be available to attend the City Council
candidate interviews and asked the Council if he should arrange to have an assistant
present. Council concurred that this would not be necessary,
In addition, the City Attorney added two matters to the Closed Session: a item
relating to pending litigation entitled, Dechance v. City and discussions relating to real
property (Masonic Temple).
2. City Treasurer
Micki Korba reported that the City had received 7.8% interest on funds in the Orange
County Investment Pool for the month of August.
3. City Manager
Andy Takata provided an overview of the agenda for the next regular meeting.
CLOSED SESSION:
At 8:02 p.m., the Cit Council adjourned to a Closed Session for purposes of
Y 1 p p
discussion regarding personnel matters, pursuant to Government Code Section 54957,
labor negotiations, pursuant to Government Code Section 54957.6(a), potential
litigation, pursuant to Government Code Section 54956.9(a), and pending litigation,
entitled Whitaker v. City of Atascadero and Dechance v. City of Atascadero pursuant
to Government Code Section 54956.9 and real property, pursuant to Government
Code Section 54956.8.
THE CITY COUNCIL ADJOURNED THE CLOSED SESSION TO A SPECIAL MEETING
TO BE HELD ON MONDAY, SEPTEMBER 20, 1993 IN THE CLUB ROOM, FOURTH
FLOOR ROTUNDA, CITY ADMINISTRATION BUILDING FOR PURPOSES OF
INTERVIEWING APPLICANTS FOR THE CITY COUNCIL VACANCY.
MINUTES RECO ED AND PREPARED BY:
i
LEE RABOIN, City Clerk
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Agenda Item: B-2
Meeting Date: 10/26/93
ATASCADERO CITY COUNCIL
S I'ECI AL IVIEETI NG
.......................................................
.......................................................
.......................................................
.......................................................
SEPTEMBER 20, 1993
MINUTES
The Mayor called the special meeting to order at 5:00 p.m.
ROLL CALL:
Present: Councilmembers Bewley, Borgeson, Luna and Mayor
Nimmo
Absent: One Seat Vacant
Also Present: Muriel "Micki" Korba, City Treasurer and Lee Raboin, City
Clerk
Staff Present: Andy Takata, City Manager/Director of Community Services
and Art Montandon, City Attorney
1. CITY COUNCIL INTERVIEWS AND APPOINTMENTS:
A. Interviews
MOTION: By Councilman Borgeson, seconded by Councilman Luna to
consider the application of George Highland despite his absence
for interviews; motion carried 4:0.
The City Council interviewed the following candidates: Dennis Bryant, Hal Carden,
Jim Edwards, Robert Johnson, Gary Kirkland, Marj Mackey, James Macy, Tim
O'Keefe, Gilbert Russell, Frank Schicchitano, George Schroff, Alden Shiers and Blair
Sims.
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B. Selection
The City Council, pursuant to guidelines set forth in Resolution No. 35-81 , voted by
ballot as follows:
Candidate Councilmember
Round 1 : Shiers Borgeson
Shiers Luna
Carden Nimmo
Highland Bewley
Round 2: Shiers Borgeson
Shiers Luna
Highland Nimmo
Highland Bewley
Round 3: Shiers Borgeson
Shiers Luna
Highland Nimmo
Highland Bewley
The City Attorney advised that a councilmember appointment requires three votes
under State Law. The City Council agreed that another round of voting would not
change the outcome.
C. Resolution No. 117-93 - Appointing one member of the public to the City
Council - No Action taken.
The City Clerk was directed to bring back a resolution calling a special election
for consideration at the next regular meeting and, further, to look into the
possibility of consolidating the special and regular elections.
CLOSED SESSION: At 8:32 p.m., the City Council adjourned the Special Meeting to
a Closed Session for purposes of discussion regarding labor negotiations. Said Closed
Session is held pursuant to Government Code Section 54957.6.
MU ES PREPA BY:
LEE RABOIN, Ci y Clerk
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000009
Agenda Item: B-3
Meeting Date: 10/26/93
ATASCADERO CITY COUNCIL
SEPTEMBER 28, 1993
MINUTES
The Mayor called the meeting to order at 7:00 p.m. Councilperson Luna led the
Pledge of Allegiance.
ROLL CALL:
Present: Councilmembers Bewley, Borgeson, Luna and Mayor
Nimmo
Absent: One Seat Vacant
Also Present: Muriel "Micki" Korba, City Treasurer and Lee Raboin, City
Clerk
Staff Present: Andy Takata, City Manager/Director of Community
Services; Henry Engen, Community Development Director;
Art Montandon,City Attorney;Mark Joseph,Administrative
Services Director; Mike McCain, Fire Chief; Lt. Bill Watton,
Police Department and Steve Sylvester, City Engineer
COUNCIL COMMENTS:
Councilwoman Borgeson asked for status reports on the Millhollin Mine and the "Paths
to School" fund balance. Staff to follow up with written reports to the City Council.
PROCLAMATION:
o "Multicultural Awareness Month", October 1993 - Mayor Nimmo read and
presented the proclamation to Nancy Fisk from the Atascadero State. Hospital.
COMMUNITY FORUM:
Rush Kolemaine, Potrero Road resident, criticized the City Council for not reaching
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consensus regarding the appointment of an applicant to the vacancy on the City
Council. He stated there was still time to make an appointment and avoid a special
election.
A. COMMITTEE REPORTS (The following represent ad hoc or standing commit-
tees. Informative status reports were given, as follows.):
1. Solid/Hazardous Waste Task Force - Henry Engen reported that the task
force would continue reviewing the Draft Joint Powers Agreement for
the solid waste program at the next meeting to be held on October 7,
1993.
2. Traffic Committee - Councilman Bewley provided an overview of actions
recommended for Council action and reported that the meeting dates
were being changed from Wednesday to Monday.
3. Economic Round Table - Henry Engen reported on the meeting of
September 22nd and provided an outline of the status report received on
two Transportation Enhancement Act(TEA) Grant applications submitted
on behalf of the City of Atascadero. The next meeting, he announced,
would be October 20, 1993, at which time recommendations are
expected to be rendered regarding redevelopment.
B. CONSENT CALENDAR:
1. CITY COUNCIL MINUTES - AUGUST 10, 1993
2. RESOLUTION NO. 91-93 - Designating stop intersections on both sides of the
Santa Rosa Road overpass at Highway 101
3. RESOLUTION NO. 94-93 - Eliminating the bus stop at 5550 EI Camino Real
(Cont'd from 8/10/93)
4. RESOLUTION NO. 108-93 Designating a stop intersection on Andrita Avenue
at Sierra Vista Road (Cont'd from 9/14/93)
5. RESOLUTION NO. 119-93 - Authorizing the execution of an agreement regard-
ing the use of Mortgage Credit Certificates in the City of Atascadero and the
administration of the program by the Housing Authority of the City of San Luis
Obispo
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6. RESOLUTION NO. 118-93 - Authorizing the issuance of an encroachment
permit for the placement of dining tables within the public right-of-way of
Traffic Way and EI Camino Real (F. McLintocks)
7. RESOLUTION NO. 116-93 - Naming individuals authorized to execute, for and
in behalf of the City of Atascadero, applications and documents for purposes
of obtaining financial assistance for emergency services under the Federal Civil
Defense Act of 1950
8. RESOLUTION NO. 113-93 - Regarding participation in the S.L.O. County
Regional Hazardous Materials Response Team
9. FINAL PARCEL MAP 27-90, CORTEZ AVE. EXTENSION - Division of a 21 .66
acre parcel into four (4) parcels for single-family residential use and a
"remainder" parcel of approx. 17.3 acres to be offered for dedication to the
City for parkland/open space use (Noakes/Davis--RRM Design Group)
Councilwoman Borgeson pulled Items #B-7 and B-5 and asked that they be addressed
in that order. Citizen Eric Greening pulled Item #13-3.
MOTION: By Councilman Luna, seconded by Councilman Bewley to
approved the Consent Calendar Items #13-1, 2, 4, 6, 8 and 9;
motion,carried 4:0 by roll call vote.
Re: Item #B-3 RESOLUTION NO. 94-93 - Eliminating the bus stop at 5550 El
Camino Real (Cont'd from 8/10/93)
Eric Greening, 7365 Valle, asked where Amtrak Bus Company would be moving their
stop to. Mr. Engen reported that Greyhound Bus had already moved to Entrada
Avenue (Shoe Corral) and indicated that Amtrak was also looking at the same
location. He added that Caltrans, who administers the Amtrak Bus system has agreed
to the move, but will not do so until November 1 . Mr. Greening stated he would
prefer to see the bus stop remain on EI Camino Real until the move has been finalized.
(See next page for motion).
Re: Item #B-7 RESOLUTION NO. 116-93 - Naming individuals authorized to
execute, for and in behalf of the City of Atascadero, applications and
documents for purposes of obtaining financial assistance for emergency
services under the Federal Civil Defense Act of 1950
Councilwoman Borgeson suggested that the Fire Chief's name be added to the list of
individuals authorized to execute documents for emergency services. By general
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Jill McPeek, COG, provided additional clarification of funding mechanisms. In
addition, she reported that the MPA does not modify the scope of the Highway 41
project and confirmed that no additional environmental impact report is needed.
Responding to inquiry from Councilman Bewley, Mike Kennedy explained that the
project could be staged over time and encouraged the pursuit of approval for the MPA
concurrently with beginning the process of applications for additional funding needed
to construct the Proposed Improvements.
Councilman Luna asked if the City could persuade Caltrans to include the Proposed
Improvements for the interchange as part of the Highway 41 realignment. Jill McPeek
indicated that the City could strive for such action, but emphasized that there is no
available funding to do the construction concurrently.
Public Comments:
Doug Lewis, Tunitas Avenue resident, displayed an overhead transparency projecting
an alternative design of the interchange and asked that it be considered.
Eric Greening shared concerns regarding the design and maintenance of the Proposed
Improvements.
Gilbert Russell, 6705 Santa Lucia, pointed out health and safety issues related to the
re-design of the intersection.
Leo Korba, 10905 Santa Ana, encouraged the integration of the interchange
improvements and the Highway 41 realignment projects.
---End of Public Testimony---
Councilman Luna indicated that he would like to see a letter sent informing the
Council of Governments that the MPA is not acceptable to the City of Atascadero and
request a higher priority ranking for the Proposed Improvements.
MOTION: By Councilman Luna, seconded by Councilman Bewley to accept
the Project Study Report and submit a request to the San Luis
Obispo Council of Governments to include this project in the State
Transportation Improvement Program (STP) with the additional
request that priority be given to the Proposed Improvements;
motion passed 4:0 by roll call vote.
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2. FISCAL ELEMENT
A. Resolution No. 115-93 - Amending Y the City's General Plan b the
Y
adoption of a Fiscal Element (GPA 92-009; City of Atascadero)
Henry Engen provided an introduction. Councilwoman Borgeson indicated that she
would like to take each of the Element's programs and policies on an item-by-item
basis. Mayor Nimmo opened the floor to the public for commentary before Council
questions.
Public Comments:
Doug Lewis shared concerns relating to some of the policies proposed in Section D.
Revenue Enhancement.
Rush Kolemaine stated that he, too, had some concerns relating to the issues raised
by Mr. Lewis and indicated that he was troubled over the fact that the City was
pursuing a fiscal element before adoption of an economic element.
---End of Public Testimony---
Mayor Nimmo called a break at 8:22 p.m. At 8:42 p.m., the meeting reconvened.
By mutual consent of the Council,the matter was continued for further study in open-
workshop forum. The City Manager reported that staff would come back with a
proposed date at a future meeting.
3. DOWNTOWN MASTER PLAN
A. Resolution No. 114-93 - Amending the Downtown Element of the City's
General Plan (GPA 92-005; City of Atascadero)
Henry Engen provided the staff report and recommendation to amend Diagram 15 of
the Downtown Element of the General Plan by adding advisory setback language for
areas adjacent to the downtown.
Councilman Luna asserted that he would not support the recommendation because
he did not favor landscaping on one side of the street and not the other and zero
setbacks.
Councilwoman Borgeson declared that, as a member of the Downtown Master Plan
Committee, the issue of setbacks was previously discussed at length and with
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• considerable public input. She referenced the proposed Highway 41 route extension
and explained that the Committee had intended that it be subject to twenty-foot
setbacks with landscaping. She stated that she, too, would not support the
discretionary language as proposed by the Planning Commission.
Councilman Bewley argued that the street frontages outside the downtown zone
should not automatically be subject to the same setbacks and landscaping
requirements. He indicated that he did not have a problem with the Planning
Commission recommendation.
Mayor Nimmo suggested that the diagram be left alone without the added footnote.
Councilwoman Borgeson concurred.
Henry Engen reported that the Planning Commission had suggested that the issue of
setbacks be addressed during the re-write of the Zoning Ordinance. Councilman
Bewley remarked that he would support putting the matter over until then.
Public Comments:
Jim Edwards, Planning Commissioner, provided background for the Commission's
recommendation. He explained that the footnote was added in an attempt to get the
City Council to decide where and when setbacks are to be required. He urged the
• Council to ensure that both sides of the [Highway 41 realignment] corridor be treated
with the same setback.
---End of Public Testimony---
By general consensus,the City Council agreed to no change in the Downtown Master
Plan as proposed. Additionally, staff was directed to refer the matter to the Zoning
Ordinance re-write.
D. REGULAR BUSINESS:
1. CITY ENGINEERING SERVICES - Cost analysis of alternatives
Mark Joseph summarized staff's evaluation of consultant engineering services
presently being provided by North Coast Engineering and asked for direction. Steve
Sylvester advised the City Council that, in his opinion, the City ultimately will needs
to have a full-time City Engineer with support staff.
Council comments followed expressing satisfaction with the services rendered by the
engineering firm and there was consensus to continue with the present contract.
CC 09/28/93
Page 7
00001t;
2. SOUTH EL CAMINO REAL OVERLAY (Continued from 9/14/93)
Steve Sylvester provided 1
background and recommendation to reject all bids for the EI
9
Camino Real Median Revisions project and direct staff to prepare formal bid
documents for a combined project including both median revisions and pavement
overlay.
Councilman Luna indicated support for the City Engineer's recommendation.
Councilwoman Borgeson shared concern for rejecting the bid previously accepted bu
the City Council when the contractor was not present. The mayor asked if the
contract had been signed. Steve Sylvester reported that it had not and advised that
the City can still withdraw.
Councilman Bewley spoke in favor of re-bidding the project.
MOTION: By Councilman Luna, seconded by Councilman Bewley to reject
all bids and direct staff to prepare formal bid documents for a
combined project of median revisions and pavement overlay;
motion carried 3:1 with Councilwoman Borgeson voting in
opposition.
3. DEVELOPMENT REVIEW STUDY GROUP - Consideration of proposed member-
ship i
Henry Engen provided the staff report and recommendation. Council discussion
followed.
Councilwoman Borgeson noted that there was little background information and asked
what lead up to this recommendation. Mayor Nimmo remarked that he has received
calls from the public complaining about the development review process and observed
that there appears to be an operational problem. He concluded that city government
should adopt a "user-friendly" attitude and remarked that he was supportive of
creating an ad-hoc committee to study the process.
Councilman Luna suggested that a complete public evaluation of all city departments
who deal with the public should be conducted before forming ' a study group.
Councilman Bewley noted that there was always room for improvement and spoke
favorably about the recommendation. He commented that the committee should
consist of a cross-section of individuals who use the system.
Councilman Luna indicated that he would prefer to see a recruitment opened and the
CC 09/28/93
Page 8 40
000(, :'7
. formal selection process used for making appointments. Councilwoman Borgeson
agreed and added that the City Council and public should have more input. She also
noted that she felt it prudent to examine the process and determine if there are
problems with it first.
Councilman Bewley stated that there is a need for review and reiterated that it is
imperative to include contractors and other individuals who actually use the system.
The City Manager explained that the concept of studying the development review
process had come about nearly one year ago and was not due to excessive
complaints. He emphasized the need to provide quality customer service and advised
that it may be wise to explore the system and see where improvements might be
needed.
Councilman Luna suggested that staff distribute evaluation forms to users during a
three to four month period. There was no consensus to appoint an ad-hoc
development review study group.
4. CITY COUNCIL VACANCY
Lengthy Council debate ensued regarding filling the City Council seat left vacant by
Marty Kudlac's resignation August 31 , 1993. Mayor Nimmo indicated that he was
• prepared to make another attempt at appointing one of the fourteen applicants
previously interviewed by the City Council on September 20th and thereby avoid a
special election.
Councilman Luna pointed out that the vacancy was an importantissue and by going
to a special election, the people of Atascadero would be given the opportunity to
choose.
Councilwoman Borgeson stated she was not in favor of going through the selection
process again. Councilman Bewley urged compromise by members of the CO.
Mayor Nimmo repeated that he was willing to re-consider all the applicants.
MOTION: By Councilman Luna, seconded by Councilwoman Borgeson to
adopt Resolution No. 120-93 calling a special; election.
Discussion on the motion: Additional Council debate followed.
Vote on the motion: Motion to call the special "election passed 4:0
(Mayor Nimmo abstained).
. CC 09/28/93
Page 9
000015
5. AUTHORIZATION TO ACQUIRE REMAINDER OF REAL PROPERTY INTERESTS
IN THE CITY PROPERTY SURROUNDING THE WASTEWATER TREATMENT •
PLANT
Mayor Nimmo stepped down to a potential conflict of interest. The City Attorney
reported that the Atascadero Development Syndicate had made an offer to convey
interest in real property located at and around the City's wastewater treatment plant.
He explained that the City would not have to pay for the property interest but would
have to pay for the legal costs of the transfer. He indicated that the first step would
be to complete a title search and clear title to the property and if any problems arose,
the City would not pursue the matter any further. Brief questions followed.
Public Comments:
Doug Lewis mentioned that the City had sold one of the surrounding lots and asked
if this was matter of great concern. The City Attorney assured Mr. Lewis that it was
not and reported that the procedure to clear title was routine and would be
accomplished by the attorneys for the Atascadero Development Syndicate.
MOTION: By Councilman Luna, seconded by Councilwoman Borgeson to
authorize the acquisition of the remainder of real property interest;
motion carried 3:0 by roll call vote.
E. INDIVIDUAL DETERMINATION AND/OR ACTION: .
1. City Treasurer
Micki Korba reported on Tax and Revenue Anticipation Notes (TRANS) interest
earnings.
2. City Attorney
Art Montandon added a matter of potential litigation to the Closed Session.
CLOSED SESSION:
At 10:17 p.m., the City Council will adjourn to a Closed Session for purposes of
discussion regarding labor negotiations and potential litigation pursuant to Government
Code Sections 54957.6 and 54956.9(a).
THE NEXT MEETING OF THE ATASCADERO CITY COUNCIL WILL BE TUESDAY,
OCTOBER 12, 1993 AT 7:00 P.M.
CC 09/28/93
Page 10 .
00001!!
MINUTES RECORDE AND PREPARED BY:
/ t
LES AABOIN, City Clerk
CC 09/28/93
Page 11
00W-'20
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Item No : B-4
Through: Andy Takata, City Manager Meeting Date : 10-26-93
File No : ZC 93-004
Via : Henry Engen, Community Development Director
From: WSteven L. DeCamp, City Planner
SUBJECT:
Initiation of Zoning Ordinance Text and Map amendments affecting
the IP (Industrial Park) zone on north E1 Camino Real .
RECOMMENDATION:
Staff recommends initiation of Zone Change 93-.004 creating a
Planned Development Overlay zone for the IP zoning district on
north El Camino Real .
BACKGROUND:
Zoning Ordinance map and text amendments may be initiated by
either the Planning Commission or the City Council . Although the
Planning Commission has recommended initiation of this Zoning
Ordinance amendment, Council concurrence is being sought because
this project will modify the Planning Divisions work program.
ANALYSIS:
On October 5, 1993, the Planning Commission held a study session
regarding the intent, list of allowed and conditionally allowed
uses, and the standards affecting development of the Industrial
Park (IP) zone located at the northern end of El Camino Real .
Because of the sensitivity of the property affected by this
zoning district (freeway visibility, adjacent residential uses,
demand for industrial space, etc . ) the Commission determined that
a Planned Development Overlay zone would be the most appropriate
way to establish appropriate uses and development standards .
ATTACHMENTS : Exhibit A - October 5, 1993 Staff Report
CITY OF ATASCADERO Item:
STAFF REPORT
FOR: Planning Commission Meeting Date : 10-5-93
BY: )p Steven L. Decamp, City Planner File No : ZC ' 93-004
SUBJECT:
Initiation of Zoning Ordinance Text and Map amendments affecting
the IP (Industrial Park) zone on north El Camino Real .
RECOMMENDATION:
Staff recommends that the Commission initiate Zone Change 93-004
creating a PD (Planned Development) Overlay zone for the
Industrial Park zoning district on the north end of El Camino
Real .
SITUATION AND FACTS:
1 . Applicant . . . . . . . . . . . . . . . . . . . .City of Atascadero
2 . Project Address . . . . . . . . . . . . . .north El Camino Real
3 . General Plan Designation. . . . . Industrial Park
4 . Zoning District . . . . . . . . . . . . . . IP (Industrial Park)
5 . Existing Use . . . . . . . . . . . . . . . . .Various
BACKGROUND:
Zoning Ordinance Section 9-1 . 114 and 9-1 . 115 provide that Zoning
Ordinance Text and Map amendments may be initiated by either the
City Council or the Planning Commission . After such amendments
are initiated, staff will prepare a report and recommendations
for consideration at public hearings before the Planning
Commission and, subsequently, the City Council . Final action on
such amendments must be by Ordinance adopted by the City Council .
ANALYSIS:
At your meeting on October 21, 1993, discussion was opened
regarding appropriate land uses and development standards for the
Industrial Park zone located along north El Camino Real south of
Del Rio Road. It was the general consensus that because of this
zone' s location between El Camino Real and the freeway (US 101) ,
special consideration should be given to the appearance and type
of development that is to occur . It was, and remains, staff' s
recommendation that the Commission investigate the creation of a
STAFF REPORT ZONING ORDINANCE TEXT/MAP
• October 5, 1993 AMENDMENT INITIATION
Page 2
Planned Development Overlay zone to address the particular
concerns raised by industrial development of this area.
CONCLUSIONS:
The creation of a Planned Development Overlay zone will provide
the appropriate vehicle for the creation of development
standards, and suitable list of allowed and conditionally allowed
uses for this sensitive area.
ATTACHMENTS : Attachment A - Study Area Map
•
OOUJ1A;3
CITY OF ATASCADERO ATTACHMENT A
COMMUNITY DEVELOPMENT zc 93-002
.DEPARTMENT study Area Map 10
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REPORT TO CITY COUNCIL
CITY OF ATASCADERO Item No : B-5
Through: Andy Takata, City Manager Meeting Date : 10-26-93
File No : GPAC 93-2
Via: Henry Engen, Community Development Director
From: 01Steven L. DeCamp, City Planner
SUBJECT:
Initiation of proposed amendments to the City' s General Plan
RECOMMENDATION:
Staff recommends that no General Plan amendments be initiated at
this time .
BACKGROUND:
At their meeting of October 5, 1993, the Planning Commission
recommended to the Council that no new amendments to any element
of the City' s General Plan be initiated at this time .
ANALYSIS:
No public proposals for amendment of the General Plan were
received by the October 1, 1993 filing deadline . Neither staff
nor the Planning Commission have recommendations for amendments
to the General Plan at this time . If no further amendment
requests are initiated, staff can concentrate its resources on
the five (5) General Plan amendments currently in process from
previous General Plan amendment cycles .
ATTACHMENTS : Exhibit A - October 5, 1993 Staff Report
CITY OF ATASCADERO Item: B . 2
STAFF REPORT
FOR: Planning Commission Meeting Date : 10-5-93
BY : ifi Steven L_ Decamp, City Planner File No : GPAC 93-2
SUBJECT:
Initiation of proposed amendments to the City' s General Plan and
Zoning Ordinance
RECOMMENDATION:
The Planning Commission should recommend that the City Council
not initiate any General Plan amendments at this time .
BACKGROUND
City policy establishes that amendments to the General Plan will
be considered twice each year. The filing period for the second
round of amendments for 1993 closed on October 1 with no
amendment requests having been filed by private applicants .
Staff is recommending that the City not initiate any other
amendments at this time .
ANALYSIS:
Staff is still involved in the processing of General Plan
amendments that were initiated in April of this year . In
addition, the City Council initiated a special General Plan
amendment for the Dove Creek project in August . At this time,
staff does not have any additional projects or amendments to
recommend for initiation.
It is the Commission' s prerogative to recommend that additional
General Plan amendments be initiated. This is the opportunity
provided for such action .
CONCLUSIONS:
If no additional General Plan amendments are initiated at this
time, staff will be able to devote our full resources to the
completion of the amendments already in process .
REPORT TO CITY COUNCIL Meeting Date: 10-26-93
CITY OF ATASCADERO Agenda Item• B-6
Through: Andy Takata, City Manager
via: Henry Engen, Director of Community Development
From: Valerie Humphrey, Engineering Department 01
SUBJECT:
Award of bid for transit bus.
RECOMMENDATION•
Staff recommends that Council award the bid for the purchase
of a new Dial-A-Ride transit bus to United Bus Corporation in the
amount of $43 , 969 . 40.
BACKGROUND:
In 1992 the City of Atascadero received a UMTA Section 18
grant for the purchase of a new transit vehicle. This vehicle will
increase the Dial-A-Ride fleet to 8 vehicles. Considering
maintenance demands this will allow us to keep at least 5 vehicles
available for use at all times.
Bids were solicited and a response was received from four
vendors. A bid summary is attached for your reference.
FISCAL IMPACT•
The grant is 80% Federal Share and 20% local matching. The
cost to the City will be $8, 793 . 88 .
BID SUMMARY
Four bids were received and ,
on opened September 17 1993 .
P P
COMPANY OPTION #1 OPTION #2
SIDE LIFT REAR LIFT
UNITED BUS CORPORATION $44 ,889. 40 $43 , 969 . 40
6700 GARFIELD
BELL GARDENS, CA 90201
THE BUS STOP 45, 005. 81 NOT BID
1121 N STREET
NEWMAN, CA 95360
CALIFORNIA BUS SALES NOT BID 46, 365 .74
2716 SO. CHERRY
FRESNO, CA 93706
METROTRANS CORPORATION 48, 874 . 93 48, 874 . 93
5230 PACIFIC CONCOURSE DRIVE
LOS ANGELES, CA 90045
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: - X3_7
-----------------------------------------------------------------
Through: Andy Takata, City Manager Meeting Date: 10/26/93
From: Richard H. McHale, of Police
--------------------------------------------------------------------
SUBJECT: Request for authorization to apply for federal grant
funding for additional police officers.
RECOMMENDATION: Adopt Resolution Number 126-93 which will enable
the Chief of Police to apply for funding through the U.S.
Department of Justice for the Police Hiring Supplement Program.
BACKGROUND: In keeping with President Clinton's promise to "put
more officers on the street" , the Police Hiring Supplement
Program is being coordinated through the U.S. Attorney General's
Office. This grant program promises to award a total of $150
million to law enforcement agencies throughout the nation to help
hire and/or rehire additional sworn law enforcement officers.
This program will target funds to localities most in need and
provide an incentive for communities to develop innovative, long-
term public safety plans.
As Council may recall, our police department has two police
officer-level vacancies which we've been unable to staff as a
result of concerns regarding budget deficiencies, etc.
With City Council's concurrence, our grant application will
request funding for filling the two existing vacancies plus the
addition of two officers who will focus attention upon
specifically targeted areas of concern in our community.
FISCAL IMPACT: As indicated above, our request will be for four
sworn officer positions. Including salary and all benefits, the
annual cost would be approximately $200, 000. The grant
requirements are that the City pays 25% of the annual cost for
three consecutive years, thus, assuming we were granted four
additional positions, the City's share would be about $50, 000 for
each of the three ensuing years.
RHM: sb
Attach:
(1f}(1(� ,`?
RESOLUTION NO. 126-93
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ATASCADERO,
CALIFORNIA AUTHORIZING THE CHIEF OF POLICE TO APPLY FOR
FEDERAL GRANT FUNDING FOR SWORN POLICE STAFFING AUGMENTATION
WHEREAS the United States Department of Justice
p has
established the Police Hiring Supplement Program to assist
local law enforcement agencies in placing more police
officers on our streets; and
WHEREAS, due to City funding inadequacies, two police
officer position vacancies exist in our police department;
and
WHEREAS, police calls for service and various
categories of crime continue to significantly increase; and
WHEREAS, President Clinton has committed $150 million
to the Police Hiring Supplement Program to help hire and/or
rehire additional sworn law enforcement officers;
NOW THEREFORE, BE IT RESOLVED that the Chief of Police
is hereby authorized to apply for available funding under
the Police Hiring SupplementPro, ram for a three year grant
with a target of filling two existing vacancies plus an
additional two sworn police officers who will pursue
targeted crime-related concerns in our community.
On motion by Councilperson , seconded by
Councilperson , the foregoing resolution is
hereby adopted in its entirety on the following roll call
vote:
AYES:
NOES:
ABSENT:
ADOPTED:
CITY OF ATASCADERO
By:
ROBERT P. NIMMO, Mayor
0000.10
REPORT TO CITY COUNCIL Meeting Date: 10-26-93
CITY OF ATASCADERO Agenda Item: B-8
Through: Andy Takata, City Manager
Via: Henry Engen, Director of Community Development
From: Valerie Humphrey, Engineering Department °' 1
SUBJECT•
Award of Striping bid to Pounds Construction. '
RECOMMENDATION•
Staff recommends that Council award the annual pavement
striping contract to Pounds Construction of Tulare, CA in the
amount of $25, 843 .97 .
DISCUSSION•
Bids were solicited from 19 firms throughout the state. Two
proposals were received with the low bid submitted by Pounds
Construction. A Bid Summary compiled by the City Clerk is attached
for reference.
FISCAL IMPACT•
The cost bid of $25, 843 .97 is within the amount budgeted for
this item of work in Fiscal Year 93/94 .
BID SUMMARY
TO: Brian Sword, Streets Supervisor
FROM: Lee Raboin�i/
City ClerV
BID NO.: 93-09
OPENED : 10/12/93 2:00 p.m.
PROJECT: PAVEMENT STRIPING 1993
Two bids were received and opened today, as follows:
Contractor Total Bid
Pounds Construction $25,843.97
248 No. "D" Street
Tulare, CA 93274
Works Striping & Marking Service, Inc. 35,703.20
4270 Elton Street
Baldwin Park, CA 91706
c: Valerie Humphrey, Engineering
REPORT TO COUNCIL Meeting Date: 10-26-93
CITY OF ATASCADERO Agenda Item: B-9
THROUGH: Andy Takata, City Manager
VIA: Henry Engen, Director of Community Development
FROM: Mark Markwort, Chief of Wastewater Operations /w
SUBJECT:
Contract Award For Design And Development Of Reclaimed
Water Extraction Well Field
RECOMMENDATION•
Award contract to John Carollo Engineers for design and
development of reclaimed water extraction well field
BACKGROUND•
In December of 1992, John Carollo Engineers completed a
feasibility study on recovery of water percolated at the City' s
wastewater treatment plant site. This study was impelled by the
need to find a cost effective means of providing reclaimed water
users with a product which meets all regulatory requirements.
Secondary objectives were to protect shallow ground water resources
from any possible degradation due to the percolation of treated
wastewater and to reduce or eliminate the use of chlorine gas to
disinfect reclaimed water.
The Study determined that water percolated at the treatment
plant site could feasibly be reclaimed through use of extraction
wells. The extracted water would be mainly wastewater effluent
which has been filtered through the native soils and be of a
quality which is superior to the water currently reclaimed directly
from the treatment ponds. The Local Regional Water Quality Control
Board has indicated that disinfection of this water would probably
not be necessary.
The study recommended that the project should proceed in a
step-wise fashion. First, one pilot extraction well and several
small monitoring wells should be drilled and developed. This first
stage should remain in place at least one summer season to provide
irrigation water for the Chalk Mountain golf course and allow
monitoring of the extraction well. After this period of time, the
second (and final) stage could be designed based on information
from monitoring stage one.
PROJECT DESCRIPTION:
STAGE ONE
The first stage of the project will be to design and install
one of the four extraction wells and all appurtenant facilities
which include; monitoring wells, pump controls and power, a gravel
road to the extraction well to allow for periodic maintenance on
the pumping system and a pipeline from the extraction well to the
existing pipeline which connects the treatment plant to the Chalk
Mountain Golf Course irrigation pond.
STAGE TWO
Design and development of Stage Two will be a separate project
which will be considered only after the successful completion of
Stage One. The second stage will be to design and install the
remaining extraction wells and support facilities.
All site work including access road design, water line design,
topographic survey, overhead power and control routing from
existing control building, and preparation of contract documents
shall be performed by City staff.
DISCUSSION•
Requests for qualifications were sent to John Carollo
Engineers, ESA Consultants and Tim Cleath and Associates, three
consulting firms which specialize in hydrogeology and well
development. All three firms submitted proposals and qualification
information. Two of the firms, ESA Consultants and Tim Cleath and
Associates, submitted estimates of their total fees.
City Engineering and Wastewater Operations staff independently
reviewed the proposals. Both determined that each of the firms
submitting proposals were qualified to perform the necessary
hydrogeologic work.
Staff is recommending to Council that Tim Cleath and
Associates not be awarded the contract due to a lack of in-house
engineering staff. This lack of engineering staff required them
subcontract with another consultant for pump and well-head design,
In addition, Tim Cleath and Associated estimated a 330 day
completion time for the project. Whereas John Carollo Engineers and
ESA Consultants both estimated that the project would require
approximately 60 days to complete.
Staff is recommending to Council that ESA Consultants not
be awarded the contract since the posture of their proposal
challenges the methods and conclusions of the Wastewater Extraction
well Feasibility Study prepared by John Carollo Engineers. If ESA
were to design the extraction facilities based upon data they have
stated. is suspect, responsibility for performance of the extraction
well field may be difficult for the City to ascertain should the
well field production be significantly less than predicted.
Although ESA Consultants and Tim Cleath and Associates offered
their services at less cost, it is the recommendation of both the
Chief of Wastewater, Operations and the City Engineer to maintain
project continuity and retain John Carollo Engineers to complete
the wastewater extraction well project.
The estimated fee which each submitting firm would require for
their services are as follows:
1. John Carollo Engineers. . . . . . . . . . . . . . . $ 19, 700. 00
2 . Tim Cleath & Associates. . . . . . . . . . . . . . $ 17, 000. 00
3 . ESA Consultants. . . . . . . . . . . . . . . . . . . . . . $ 14, 310. 00
* Not specified in John Carollo' s submittal, this cost
estimate was confirmed through a telephone conference.
FISCAL IMPACT•
$ 19, 700. 00
A total allotment of $420, 000. 00 for the development of water
reclamation facilities is part of the Wastewater Divisions FY 92-93
budget (Item #201 84307 0900) .
•
Attachments:
A) Request For Qualifications and Proposal -
Recovery of Reclaimed Water
B) Project Cost Estimate Findings
* * *
A set of the submitted proposals is available for Council
review at the Council ' s reading desk.
•
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ATTACHMENT "All
•,
' CITE' OF ATASCADEROlots
•
t ,
i Juiy. 30, 1993 .
Earth Science'Associates '
N. 973 Higuera, Ste. A -
San Luis Obispo, CA 93401
SUBJECT: Request for Proposal - Recovery of Reclaimed Water
Y 1
Dear Consultant:
The City of Atascadero IS requesting propos�4s for engineering design services for the
'development of extraction wells and moriitortng wells for the recovery of reclaimed
water in accordance with the recommendations set forth in the Feasibility Study for the
Recovery of Reclaimed Water prepared by John Carollo Engineers, December 1992.
BACKGROUND S
The,City of Atascadero has evaluated various alternatives for upgrading their wastewater
treatment facility by providing better management of their treated wastewater. In
December 1992, the City completed a feasibility study on the recovery of reclaimed
water. The study evaluated the feasibility of recovering all or a portion of the reclaimed
water through ground wafer extraction welts located near the percolation ponds.
The study determined that water could feasibly be reclaimed from the area adjacent to
the, percolation ponds through the use of extraction wells. The extraction wells would
have the advantage of a Higher quality of water as compared to the water currently
' reclaimed directly from the treatment ponds. The wells would pump water that has been
filtered through the native soil near the percolation ponds. The study assumed that four
extraction wells could steadily pump 100 to 150 gallons per minute and could recover
575,000 to 856,000 gallons per day or approximately orae-half to three-fourths of the
wastewater infiltration into the wpter table. This pumping rate would occur during the
summer season (approximately 180 days per year).
The study recommended that'the project should proceed in a step-wise fashion. The first
stage would be the development of one pilot well along with a minimum of four
monitoring wells. -'information obtained from the pilot well would then provide
guidelines for the successive wells such as depth, diameter, screen intervals, pumping
rate, and location.
DEPARTMENT OP PUBLIC WORKS 6500 PALMA AVENUE • ATASCADERO, CA 93422
Administration&agineering:8051461-5020' Wastewater Dratment: 461-5077 • City FAX: 461-0606
00Q037
The.second stage of the project will be to install the remaining extraction wells•to
• supplement the first stage and to provide pumping capacity for the planned amount of
856,000 gallons per day during the summer season. The feasibility study estimated that
a total of four extraction wellswould be needed.
SCOPE
1. Provide.plans and specifications for the development, inspection and management
of extraction well no. 1. The-plans and specifications shall include the following:
A. Location of the extraction well
B. Minimum submersible pump size
C. Control and power requirements for the extraction well
D. Minimum well diameter
E. Pumping rates and schedules
2. Provide pians and specifications for the development, inspection and management
of the four monitoring wells. The plans and specifications shall include the
following:
A. Location and number of monitoring wells
C. Minimum well diameter
C. Monitoring criteria
D. Monitoring schedules
• 3. The plans shall bere ared on 24"x36"
P p Mylar sheets and shall include border,
scale, north arrow, City standard title block and appropriate references. Plans will
include elevations and such details as may be necessary to develop the extraction
and monitoring wells.
4. A detailed and itemized construction cost estimate for the first stage of well
development with unit quantities and costs shall be provided. An itemized bid
list with quantities suitable for inclusion in the bid documents will also be
provided.
5. All site work including access road design, water line design, topographic survey,
overhead power and control routing from existing control building, and
preparation of contract documents shall be performed by City staff.
INSURANCE REQUIREMENTS
The City requires that the consultant have errors and omissions insurance in the amount
of $500,000 and general liability insurance in the amount of $1,000,000. Proof of
insurance shall be submitted with the proposal. -
•
0pO03: 4
INTENTION TO SUBMIT PROPOSAL
Firms who intend to submit a proposal must inform the Department of Public Works by
letter or FAX by August 9, 1993. Proposals from firms who have not met this
requirement will not be considered. Direct correspondence to:
Department of Public Works
City of Atascadero
6500 Palma Avenue, Room 308
Atascadero, CA 93422
Attention: Valerie Humphrey
Fax Number: (805)461-7615
PROPOSAL REQUIREMENTS
When you submit a proposal for this project, please provide three copies including the
following information:
1. A detailed statement of the scope of work, based on the above
requirements
2. A statement that the proposal shall remain firm for 90 days following the
submission due date.
3. A schedule of hourly fees
4. Proof of insurance coverage .
5. A statement of qualifications to undertake an engineering project of this
magnitude.
6. References, including address and telephone number
7. A list of any subconsultants to be used on this project
8. An estimate of the total time required to complete the project.
CONTRACTUAL AGREEMENT
The successful bidder will be required to sign a contract with the City. The City's
standard Consultant Services Agreement is on file at the City Engineer's office. The
agreement contains specific requirements for insurance coverage and other legal
responsibilities. Submittal of a proposal will indicate consultant's acceptance of the
agreement conditions.
PROPOSAL DUE DATE
All proposals responding to this request will be received at the Department of Public
Works located in Room 308 of City Hall. Proposals may be hand delivered or mailed
but mustbe received by 5:00 p.m. on August 26, 1993 (due date). No late proposals
will be accepted. No FAX proposals will be accepted.
•
000039
Please direct all requests for clarification or questions to:
• John Neil
North Coast Engineering, Inc.
715 24th Street, Suite O
Paso Robles, CA 93446
(805)239-3127
FAX (805)239-0758
Sincerely,
Steven J y v ster
City Engineer
SJS/jbn
cc: Mark Markwort
Chief of Wastewater Operations
•
931100 IATA
omm'10
ATTACHMENT "B"
ENGINEERS LLD YEARS •
m
PHOENIX,AZ WALNUT CREEK,CA ( �
SANTA ANA,CA VISALIA:CA
SAN BERNARDINO,CA TUCSON,AZ
SAN DIEGO,CA BAKERSFIELD,CA e �m
FRESNO.CA LOS ANGELES,CA
SACRAMENTO,CA EL PASO,TX
LAS VEGAS,NV SALT LAKE CITY,UT
March 22, 1993
WO #3633A..00
City of Atascadero
Department of Public Works
6500 Palma Avenue
Atascadero, CA 93422
Attention: Mr. Mark Markwort
Subject: Atascadero Wastewater Treatment Plant-
Project Development for Recovery of Reclaimed Water
Dear Mr. Markwort:
Attached to this letter are two (2) copies of our findings to implement the subject project.
We estimate that$220,000 will be needed to implement the first stage of the project. This .
will provide the first extraction well.and necessary appurtenances to pump reclaimed water
to the Chalk Mountain golf course holding pond.
We estimate that$200,000 will be needed the to implement the second (and final) stage of
the project. This is based on providing three additional extraction wells to supplement
pumping from the stage one extraction well.
We appreciate the opportunity to provide our services to the City of.Atascadero. Should
you have any questions or need additional information. please do not hesitate to contact
us.
Very truly yours,
JOHN CAROLLO ENGINEERS
~� J
Howard' M. WayZ"4
/� �- D t-i-1
Craig Parker i N:, ?Jar J I
HMW/CP:dlt
i'
cc: John Kirk/JCE Fresno
Attachments
W 38,43:LETTER A00-ATASCADERO 3/12/93
450 NORTH WIGET LANE WALNUT CREEK,CALIFORNIA 94598 (510)932-1710 FAX(510)930-0208
BACKGROUND
The City of Atascadero owns and operates a wastewater treatment plant which processes
approximately 1.2 million gallons per day of wastewater. A portion of the wastewater is
delivered to the Chalk Mountain Golf Course for irrigation purposes. The remainder of the
waste water is discharged to the plant's percolation ponds.
The City of Atascadero has been evaluating various alternatives and scenarios to upgrade the
current capacity of the wastewater treatment facility and provide better management of
reclamation of their treated wastewater. In December of 1992, the City completed a feasibility
study on the recovery of reclaimed water. The study evaluated the feasibility of recovering all
or a portion of reclamation water through ground water extraction wells located near the
percolation ponds.
The Study determined that water could feasibly be reclaimed from the area adjacent to the
percolation ponds through use of extraction wells. The extraction wells would have the
advantage of a higher quality of water as compared to the water currently reclaimed directly
from the treatment ponds. The extraction wells would pump water that has been filtered
through the native soils adjacent to the percolation ponds. The study assumed that four
extraction wells would steadily pump 100 to 150 gallons per minute and could recover 575,000
to 856,000 gallons per day, or approximately one-half to three-fourths of the wastewater
infiltration to the water table. This would occur during the summer season(180 days).
The study recommended that the project should proceed in a step-wise fashion. First, one pilot
well should be drilled and developed. Monitor wells surrounding the pilot well should also be
installed. Information obtained from the pilot well will provide guidelines for the successive
wells such as depth, diameter, screen intervals, pumping rate, and location.
The first stage should remain in place at least one summer season to provide irrigation water
for the Chalk Mountain golf course and allow monitoring of the extraction well. After this
period of time, the second (and final) stage could be designed based on information from
monitoring stage one.
This document will describe the necessary project and provide a cost estimate to implement the
project.
PROJECT DESCRIPTION
STAGE ONE
The first stage of the project will be to install one of the four extraction wells recommended in
the project. The installation of one well will allow monitoring of the ground water levels during
pumping to determine the cone of depression of the groundwater, elevation of pumps, and well
�looO,i
W3633:REPORTAW-Chalk Mtn.Golr Coumc3/93 �.
capacity. This information is necessary to determine location, number, and capacity of
subsequent wells. A plan of the proposed well and necessary facilities is shown on Exhibit A.
The cost estimate for stage one is shown on Exhibit B. The items necessary are described
below:
• A minimum 200 gallon per minute submersible pump installed in a 12 inch well casing
drilled approximately 150 feet deep.
• A minimum of four - -two inch diameter ground water monitoring wells installed a
minimum 100 feet deep. Distances from the extraction well should vary from 50 feet to
350 feet. A monitor should also be installed with the extraction well.
• Controls and power from the existing Control building area to the extraction well.
• A gravel road to the extraction well to allow periodic maintenance on the pumping system.
• An eight inch pipeline from the extraction well to the Chalk Mountain Golf Course pond.
If requested by the City, the line could be fitted with the necessary items to provide filling
of reclaimed water trucks or other uses of reclaimed water at the plant, as appropriate.
STAGE TWO
The second stage will be to install the remaining extraction wells to supplement the first stage
and to provide pumping capacity for the planned amount of 856,000 gallons per day during the
summer season. The feasibility study estimated that a total of 4 extraction wells would be
needed. The cost estimate for stage two is shown in Exhibit C. The items necessary for stage
two are described below:
• Three extraction wells drilled approximately 150 feet deep with minimum 150 gm pumps
installed in 12 inch diameter casing.
• A minimum of four - two inch diameter monitor wells installed a minimum 100 foot deep
in a similar fashion to the monitor wells installed in stage one.
• A four or six inch pipeline to pump to the eight inch discharge line to the Chalk Mountain
Golf Course pond.
• A gravel road to each of the wells for maintenance purposes
• Necessary power and controls
}V3633:REPORT A00-Chalk Mtn.Golf Coumc3/93 2 0000113
EXHIBIT B
•
Stage 1 Construction Cost Estimate
Atascadero-Reclaimed Water Project
Item Total Cost
1. Access Road $4,000
2. Drill and develop well, install 250 gpm
pump, install monitor well$: 33,000
3. Install 2,500 feet of 8 inch pipeline to
Chalk Mountain Golf Course 64,300
4. Overhead power and control system 45,400
Subtotal $146,700
Contingency 20% 29,340
Engineering design(15%) 22,005
Contract Administration(15%) 22,005
TOTAL PROJECT COST $220,050
USE $220,000
•
W3633NISC A00-Ataseadem Exhibits forLtr 1 0000-111
EXHIBIT C .
Stage 2 Construction Cost Estimate
Atascadero - Reclaimed Water Project
Item Total Cost
1. Access Road $6,500
2. Drill and develop wells, install 150 gpm
pumps, install monitor well 79,000
3. Install 1,200 feet of 4 and 6 inch pipeline
to Discharge Header 25,800
4. Overhead power and control system _ 24,600
Subtotal $135,900
Contingency 20% 27,180
Engineering design(150/0) 20,385
Contract Administration(15%) _ 20,385
TOTAL PROJECT COST $203,850
USE 200,000
N3633:MISC A00-Atascadero&,"bits CorLtr 2 (/ -
REPORT TO CITY COUNCIL Meeting Date: 10/26/93
CITY OF ATASCADERO Agenda Item: B-10
Through: Andy Takata, City Manager
Via: Mark Joseph, Administrative Services Director T
From: Kelly Heffernon, Administrative Analyst
SUBJECT: Donation of $1,000 to the California Conservation Corps. (CCC) as
compensation for assisting the City complete planting related projects
RECOMMENDATION: That Council approve a donation of $1 ,000 from the Tree
Fund to the CCC. Staff recommends that the donation be
specifically made towards the purchase of a computer.
BACKGROUND:
Since the City's incorporation, the CCC has donated much of their time and effort to
help the City complete a variety of projects, primarily for the Parks Division. Such
projects include assisting in the construction of the Zoo entrance way, rebuilding the
pier, tearing down the old snack bar, and installing irrigation at various parks. The
CCC has also helped greatly with a variety of planting projects and programs,
including the Native Plant Demonstration Garden,the Adopt-a-Tree Program and most
recently the Paloma Creek Park planting project.
To date, the City has donated a total of $1 ,000 to the CCC for their help. This
contribution was made approximately two years ago out of the Parks Division budget
and was in the form of an open purchase order for tools.
DISCUSSION:
Of the original $10,000 allocated for the Paloma Creek Park Planting Project,
approximately $4,000 remains. Staff recommends that the $1 ,000 donation be
appropriated from this budget.
The CCC committed a 6-person crew for one full week on this project in which they
constructed stairways and planting boxes using old planks from Port San Luis, weeded
and distributed mulch. Except for the installation of a few more stairways and
pathways, this project is complete. The CCC is willing to finish the project once
additional planks become available from Port San Luis.
Staff also recommends that the donation be specifically allocated towards the
purchase of a computer versus apportioned directly to the CCC. The rationale is
twofold. First, all money devoted to the CCC must go through their Sacramento
office in which the state assumes a portion. Second, it will take much longer to
obtain the computer going through the state bureaucracy.
As a final note, staff believes the $1 ,000 donation is a bargain given the hundreds of
hours the CCC has dedicated to the City over the past couple of years, mainly for
planting related projects. Please note also that due to state budget, cuts, the CCC
cannot operate without some form of compensation as they did in the recent past.
FISCAL IMPACT:
$1 ,000 from the Tree Fund.
{)O(?x)17
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: 9-11
From: Andrew J. Takata, City Manager Meeting Date: 10/26/93
SUBJECT: City appointees to the Regional Transit Advisory Committee (RTAC)
RECOMMENDATION:
Staff recommends that the City Council reappoint Valerie Humphrey as the City's
representative to RTAC and nominate Kelly Heffernon to serve as the alternate.
BACKGROUND:
As the attached correspondence indicates, the San Luis Obispo Regional Transit
Authority is seeking nominations to the Advisory Committee. Valerie has been a
member of RTAC since when it was called the Productivity Committee. Her role in
the Public Works Department has for a number of years involved her in Dial-A-Ride
and area transit operations on a daily basis. She has gained a thorough knowledge
of this subject and serves as the staff referral on transit calls and concerns. Kelly is
nominated by virtue of her awareness and involvement in Council of Governments
activities.
AT:cw
San Luis Obispo Regional Transit Authority �rl
j 1150 Osos Street, Suite 206
San Luis Obispo, CA 93401
(805) 781-4472
541-LCAT FAX (805) 781-1291 541-2544
Alan G. Cantrell John S. Bates
TRANSIT MANAGER TRANSIT SYSTEMS COORDINATOR
September 24, 1993
Bob Nimmo , Mayor
City of Atascadero
6500 Palma Avenue
Atascadero, CA 93422
Dear Mayor Nimmo,
San Luis Obispo Regional Transit is seeking nominations for appointment to the
Regional Transit Advisory Committee. This committee is comprised of public transit
user representatives, staff members of public transit agencies, and other individuals
to advise the Regional Transit staff on issues to be brought before the Regional Transit
Board of Directors. Originally called the Productivity Committee, the RTAC's role has
been expanded to improve the quality, efficiency and effectiveness of transit services.
This letter requests that your agency nominate a citizen to serve on this committee.
Meetings take place during the workday, and are once a month. No financial
compensation is provided for serving on this committee. A copy of the membership
nomination application is enclosed. Please complete the application and return it by
October 15, 1993 to:
San Luis Obispo Regional Transit Authority
1150 Osos Street, Suite 206
San Luis Obispo, CA 93401
The Productivity member from your agency was
You may wish to appoint this citizen, or you may nominate a new member. We
would appreciate receiving an alternate nomination, so that if the member cannot
make a meeting, the alternate may be notified and asked to participate.
If you have any questions, please refer to the reverse side of the Membership
Nomination Application for details, or call me at 781-4465 for additional information.
Sincerely,
Alan G. Cantrell
Regional Transit Manager
Encl.: RTAC Nomination Application
SAN LUIS OBISPO REGIONAL TRANSIT AUTHORITY
SAN LUIS OBISPO COUNCIL OF GOVERNMENTS
REGIONAL TRANSPORTATION ADVISORY COMMITTEE
MEMBERSHIP NOMINATION INFORMATION
The Regional Transportation Advisory Committee (RTAC) is seeking nominations from
public transit related agencies and transit users to advise the Regional Transit Authority
and Council of Governments on transit related issues as required by the Transportation
Development Act. RTAC members will advise the appropriate staff of SLOCOG or
SLORTA on issues to improve the quality, efficiency and effectiveness of public transit
services pursuant to PUC Sections 99238 and 99244 for the San Luis Obispo Council of
Governments (SLOCOG) and the San Luis Obispo Regional Transit Authority (SLORTA).
RTAC shall also review agenda items for transit issues, and provide comment and
recommendations and other such advice as may be requested by SLORTA and SLOCOG.
A major function of the RTAC is to review issues of operational and financial significance
presented by appropriate staff members. The review by RTAC may include a
recommendation which will become part of the staff agenda reports presented to the
SLOCOG/SLORTA Boards of Directors.
The Representative will serve on the RTAC as defined in the Bylaws. The Representative
will be given a copy of the bylaws, which contain the rules, regulations and
responsibilities for membership. Meetings of the RTAC are monthly, and no financial
compensation is provided for serving on this committee
In the event a member cannot attend a meeting, the appointing agency may, in writing,
designate an Alternate. The appointing agency will be notified in the event of three
consecutive absences by its representative, and a new representative shall be appointed
to serve the remainder of the term.
•
(See reverse side for Membership Nomination Application)
oo o )'!O
SAN LUIS OBISPO REGIONAL TRANSIT AUTHORITY •
SAN LUIS OBISPO COUNCIL OF GOVERNMENTS
REGIONAL TRANSPORTATION ADVISORY COMMITTEE
MEMBERSHIP NOMINATION APPLICATION
is pleased to submit
(NOMINATING AGENCY)
REPRESENTATIVE
Name
Address
Telephone
Home
Work
Fax
ALTERNATE
Name
Address
Telephone
Home
Work
Fax
to the REGIONAL TRANSPORTATION ADVISORY COMMITTEE (RTAC). This
nomination is subject to ratification by the San Luis Obispo Regional Transit Authority
Board of Delegates.
APPOINTING AGENCY OFFICIAL
(Name and Title)
DATE
(Agency Official Telephone No.) •
(See Reverse side for Membership Nomination Information)
REPORT TO CITY COUNCIL Meeting Date: 10-26-93
CITY OF ATASCADERO Agenda Item: C-1
Through: Andy Takata, City Manager
Via: Henry Engen, Director of Community Development
From: Valerie Humphrey, Engineering Divisions; , o
SUBJECT•
Public Hearing regarding the formation of Sewer Assessment
District No. 7 - Santa Rosa Road.
BACKGROUND•
The City is operating under a Cease and Desist Order issued by
the Regional Water Quality Control Board which requires that we
provide sanitary sewer service to specific areas of the city. Upon
completion of the construction of the system connection is
mandatory within 24 months.
On November 24, 1992 City Council awarded a contract to
DeChance Construction for the construction of sewer lines to serve
this area. The construction is now complete the sewer line is
available for use.
On October 15th letters were sent to all affected property
owners via certified mail advising them of this hearing and
explaining the procedures to be followed by the City.
DISCUSSION•
The purpose of this hearing is to receive protests regarding
any aspect of the formation of the District. Residents can protest
their inclusion into the district, the cost of the improvements,
the interest rate charged, or the time given for connection.
It must be noted that for the properties covered under the
State Cease and Desist Order the requirement for connection is
dictated by the State. The properties bordering the Cease and
Desist lots are required to connect by City Ordinance only.
Council can choose to waive the City's requirement for connection
by waiving the pertinent sections of City Ordinance. However if
lots located in the Cease and Desist Area are not connected to the
City sewer by the State deadline it is likely that the State will
initiate enforcement action against the City.
The assessment cost for each of the 27 lots served is
$9 , 996. 28 . This figure was determined by dividing the cost of
improvements of $269 , 899 . 68 by the number of properties
benefitting.
Originally the zone of benefit included 26 parcels. A 27th
parcel, that parcel shown in dotted lines on the assessment map, is
currently pasture land and was added only after a complaint was
registered by a resident in this district. By City Ordinance this
parcel has sewer available since the mainline does extend
partially along the frontage. If any properties are eliminated from
the district the cost per lot will increase proportionately.
The contractor will be paid from Wastewater funds and
reimbursement will be accomplished through a lien against each
benefitting property collected on the property taxes over 15 years
at 10% interest. Property owners can elect to pay the entire cost
at any time.
FISCAL IMPACT•
If the City fails to comply with the provisions of the Cease
and Desist order the Regional Board can take enforcement action
against the City, including injunctions and civil remedies, or
refer the City back to the Board for further enforcement action.
Attachments:
Copy of Notice sent to all affected properties
March 1, 1993 letter sent to property owners
Map of Assessment Area
PUBLIC HEARING NOTICE
NOTICE IS HEREBY GIVEN that aublic hearing will p g 1 be held
before the City Council of the City of Atascadero for the hearings
of objections to the formation of a sewer assessment district for
specific residences on Santa Rosa Road/Lakeview Drive/Mt. View
Road.
The Public Hearing will be held before the City Council on
Tuesday, October 26, 1993 at 7 : 00 p.m. or later in the Rotunda Room
of the Administration Building, 6500 Palma Avenue, Atascadero,
California. Any interested person may appear to express their
views for or against the formation of the district or any issue
pertinent to the formation of the district.
Dated: October 13 , 1993_
1
BY• t.
LEE RABOIN, City Clerk
Ct1 r iF r r
CITY OF ATASCADERO
March 1, 1993
SUBJECT: Construction of Sewer System
Dear Property Owner:
As you may have noticed, there is currently beginning a
construction project for the installation of sewer lines in your
area. The State of California, through the Regional Water Quality
Control Board, has issued a Cease and Desist Order which prohibits
the use of on-site sewage disposal systems (septic tanks) in your
area. Upon completion of this project connection to the system
must be completed within 24 months.
The fees associated with this connection are as follows:
Abandonment Permit Fee $ 40. 00
Connection Permit Fee 5. 00 0
Annexation Fee 850. 00
Assessment* 9500. 00
*The assessment is the cost of engineering and construction. This
is only an estimate as all costs will not be firm until
construction is complete.
The cost of physically abandoning the septic system and
connecting to the sewer line is not included in this price. You
may hire a contractor or choose to do part of the work yourself.
The first three fees must be paid upon issuance of a permit to
connect. The Assessment Charge may be paid be paid in full during
a 30 day cash payment period. You will be notified later of that
date. If you choose not to pay the assessment during this time it
becomes a lein on the property and can be paid off over 15 years at
loo interest.
If you have any questions regarding this procedure, please do
not hesitate to contact me.
Sincerely,
VALERIE HUMPHRE
PUBLIC WORKS DEPARTME T
DEPARTMENT OF PUBLIC WORKS 6500 PALMA AVENUE • ATASCADERO, CA 93422
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REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: C-2
Through: Andy Takata, City Manager Meeting Date: 10/26/93
From: Henry Engen .{`
Community Development Director
SUBJECT:
Proposed adoption of "Official Creekway Maps" for Atascadero and
Graves Creek.
RECOMMENDATION•
Adoption of attached Resolution No. 125-93 .
BACKGROUND:
At City Council ' s October 12, 1993 meeting, Council discussed the
status of the Creekway Mapping Program and reviewed the maps com-
pleted to date for Atascadero and Graves Creek. It was noted that
the City' s Waterway Intrusion Ordinance - which prohibits private
vehicles, trash and pollutants in the creekway - defines the
"Riparian Corridor" as "the area of land within the normal high
water levels and the land containing riparian vegetation
immediately adjacent to the following waterways : ( 1) Atascadero
Creek, (2 ) Graves Creek, and ( 3) Salinas River. " The ordinance
provides that that definition can be superseded by adoption of
Official Creekway Maps by the City Council . Adoption of said maps
would make clear to staff and the public defined riparian corri-
dors for these two creeks .
In addition, the General Plan Land Use Element calls for site
specific evaluation for projects requiring permit approval proposed
within any creekway riparian vegetation boundary.
The action of the City Council was to schedule this matter for
public hearing and consideration for adoption at the October 26,
1993 meeting.
HE :ph
Encls : Draft Resolution 125-93
RESOLUTION NO. 125-93
RESOLUTION OF THE COUNCIL OF THE CITY
OF ATASCADERO ADOPTING "OFFICIAL CREEKWAY MAPS"
FOR ATASCADERO AND GRAVES CREEK PURSUANT TO THE
WATERWAYS INTRUSION ORDINANCE AND LAND USE
ELEMENT OF THE GENERAL PLAN
WHEREAS, Chapter 8 to Title 5 of the Atascadero Municipal Code
(Waterway Intrusions Ordinance) prohibits specified activities in
Atascadero Creek, Graves Creek and the Salinas River; and
WHEREAS, the Waterways Intrusion Ordinance provides that said
waterways may be defined by adoption of an Official Creekway Map by
the City Council; and
WHEREAS, the City has completed mapping all of Atascadero
Creek and most of Graves Creek with respect to riparian vegeta-
tion; and
WHEREAS, the City' s General Plan Land Use Element under E. 9 .
Mitigation Monitoring, Subsection (r) and (t) speaks to completion
of a Creekway Mapping Program; and
WHEREAS, Subsection (r) (i) requires site specific evaluation
of grading and any buildings or structures requiring permit
approval proposed to be located within any creekway riparian
vegetation boundary; and
WHEREAS, adoption of Official Creekway Maps for Atascadero
Creek and a majority of Graves Creek would facilitate and clarify
City Council ' s intent in terms of identifying areas subject to the
Waterways Intrusion Ordinance and a higher level of review pursuant
to the City' s General Plan; and
WHEREAS, said identification would not interfere with property
rights enjoyed by existing development in said defined areas, sub-
ject to conformance with the City' s Municipal Code, including the
Waterways Intrusion Ordinance.
NOW, THEREFORE, BE IT RESOLVED that maps identified as Creek-
way Mapping Project for Atascadero Creek and Graves Creek prepared
by Volbrecht Surveys and dated October 6, 1993, are hereby adopted
by the City Council .
On Motion by and seconded by
, the foregoing resolution is hereby adopted in its
entirety on the following roll cal vote:
O1)00s
Resoluticn No. 125-93
Page 2
AYES:
NOES
ABSENT:
ADOPTED:
CITY OF ATASCADERO
By:
ROBERT P. NIMMO, Mayor
ATTEST:
LEE RABOIN, City Clerk
APPROVED AS TO FORM:
ARTHER MONTANDON, City Attorney
APPROVED AS TO CONTENT:
HENRY ENGEN
Community Development Director
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REPORT TO CITY COUNCIL Agenda Item: U-1
CITY OF ATASCADERO Meeting Date: 10/25/93
Through: Andy Takata, Assistant City Manager
Via: Henry Engen, Community Development Director/
Public Works Director
From: Steve Sylvester, City Engineer
SUBJECT•
Laurel Ave. Landslide Emergency Repairs Recommendation.
RECOMMENDATION•
Authorize staff to implement emergency repairs to the Laurel Ave.
slide and waive formal bidding procedures due to emergency
situation.
BACKGROUND•
Laurel Ave. suffered a significant landslide during the winter
rains earlier this year. Several utilities have been exposed and
an Atascadero Mutual Water Co. waterline has been severed,
eliminating fire protection for one residence. Further damage
from the impending wet season could lead to failures of existing
utility lines leading to potentially disastrous consequences. It
is imperative that immediate measures be taken to repair the
damage prior to the onset of winter rains. In accord with the
City's procurement procedures, the Public Works Director has
taken the first requisite step by declaring a public emergency
(see attached) .
DISCUSSION:
Conventional plan preparation, contract advertising and award
would extend the start of the project well into the middle of the
rainy season. Temporary measures are not considered cost
effective nor appropriate given the nature of the failure. Under
the emergency provisions of the City's procurement policies,
formal bidding can be waived. The flexibility allowed by working
directly with an individual contractor can facilitate the
permanent road improvements in a timely fashion.
FISCAL IMPACT•
The estimated cost of the design and construction to repair of
the Laurel Ave. slide is $81, 300. 00. The City has ,applied for
and received grant monies from the State Highway Account Funds
(SHA) in the amount of $295, 000. 00 to cover Laurel Ave. and three
other slide locations. The amount applied for under the grant
should be sufficient to cover the cost of the Laurel Ave.
repairs, and therefore there will be no direct fiscal impact on
the City.
ATTACHMENTS: Declaration of Public Emergency, 13 October 1993
93123602.ATA
000061
M E M O R A N D U M
TO: Andy Takata, City Manager October 13, 1993
FROM: Henry Engen, Public Works Director
SUBJECT: Declaration of Public Emergency: Laurel Avenue Slide
Repair
Pursuant to the attached memorandum from Steve Sylvester, City
Engineer, I am declaring a public emergency with respect to the
Laurel Avenue failed road project.
Under the Procurement and Purchasing Manual ' s Public Works Bidding
Procedures, Section 10:
"In the event that the Public Works Director declares a public
emergency, the Director may dispense with formal or informal
. bidding, in order to accomplish repairs and/or replacements as
necessary. "
That section goes on to state that at the next regular or special
meeting of the Council, staff may seek direction as to "whether
repairs and/or replacements should proceed, or if the appropriate
bidding procedures should be used" . John Neil is preparing a staff
report for the meeting of October 26th to address this issue.
As a final note, we have cleared with SLOCOG on pursuing this
approach in that funding for this and the three other failed road
projects are part of a SHA grant recently obtained by the City.
Hence, the project will be paid for out these funds but the City
will be having to pay the money on a reimbursement basis .
HE :ph
encl : October 13, 1993 Memorandum from Steve Sylvester
cc : Steve Sylvester, City Engineer
Valerie Humphrey
Brian Sword
Mark Joseph
•
UlI—LJ-1yy3 08 31 FROM NORTH COAST ENG+ INC TO RTAS PUB WKS P.02
so rug. v
K �e CITY OF ATASCADERO• •
MEMORANDUM
October 13, 1993
TO: Henry Engen
FROM: Steve Sylvester ;
SUBJECT: laurel Ave. Slide Repair
This memo will serve to confirm our discuss of October 11,.1993, at which time i
recommended that an emergency condition be declared for the Laurel Ave. slidetroad
failure. Based-on field inspections conducted last week with Brian Sword, Fred Potthast •
with Earth Systems, and Kepler Tumler of our staff, it has been determined that
immediate measures are necessary to avoid potentially significant-additional failures and
damages to existing utility lines. Utility lines in this area include high pressure gas:,
Chevron Oil, Jet Fuel pipeline, and.an already severed Atascadero Mutual Water Co.
waterline which has eliminated fire protection to at least one residence.
Due to the:impending wet weather, we recommend that steps be..taken immediately to
provide a permanent repair to this portion of the roadway. With the availability of the
STM-HA grant monies for this project, there should be no direct'fiscal impact to the City
and the scope of work required to effect this emergency repair work is within the design
estimate and construction cost estimates approved under the grant.
Based on our conversation, we are proceeding with coordination with Earth Systems, and
preparation of restoration plans for the repairs. Upon approval of Council of the
emergency action, we will forgo-the formal bidding procedures and negotiate a time'-and
materials contract with a local grading contractor and initiate the work as soon as
possible. ' The work will be inspected by our staff as well as Earth Systems-to assure
conformance with the project plans.
93123901,ATA
DEPARTMENT OF PUBLIC WORKS 6500 PALMA AVENUE • ATASC'ADERO. CA 93422 .
4tncirriatmtipnlFrrb.DrrerinR;8061461 020 ll03Lwm4tcr Trrsrtment:467-5071 • , City FAX:961-0606
TOTAL P.02
S REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: D-2
From: Andrew J. Takata, City Managero< Meeting Date: 10/26/93
SUBJECT: CaiTrans Community 'Advisory Committee - Highway 41 Realignment
Project
RECOMMENDATION:
Staff recommends that the City Council select members for appointment to a
community advisory committee for the design of the Highway 41 realignment project
in the City of Atascadero. It is also recommended that Henry Engen be designated
to represent the City in consultations with the State Historic Preservation Office in the
development of the project sound barriers.
BACKGROUND:
At the regular meeting of October 12th, Council directed that Henry Engen serve as
the City staff contact on the advisory committee, and each member of the Council
was asked to submit two names for consideration, which are as follows:
(Bewley) Dennis Schmidt
Richard Summers
(Borgeson) David Duncan
Geraldine Brasher (tentative]
(Luna) Dr. Tim O'Keefe
Mr. John Warren
(Nimmo) Eric Hagen
Jerry Clay
CalTrans requested that the City submit its recommendations by November 1 , 1993.
AT:cw
Memorandum
To: Andy Takata, City Manager, p
From: George Luna, Councilman '
Date: October 13, 1993
Subject: CaMans Community Advisory Committee
My appointments to the Highway 41 Advisory Committee are:
Dr. Tim O'Keefe Mr. John Warren
9985 Old Morro Road East 7365 Valle Ave.
Atascadero Atascadero
466-8781 461-1955
Dr. O'Keefe is a Professor of Forestry at Cal Poly and is knowledgeable
about Atascadero's environment and especially its urban forest. His
expertise will be invaluable in assuring that CalTrans' proposed M
mitigation will be effective. He was also a member of the 1989-1990
Advisory Committee for the Highway 41 west rehabilitation project.
Mr. Warren is a noted musician and certified acoustic expert in the
County. His opinion of the mitigation of noise impacts on Stadium Park
will be carefully noted by the community.
Besides their special qualifications these two individuals are intelligent,
educated, well-respected members of the community. Their opinions as
to the success of the mitigation measures of the Highway 41 Alternate A-
modified Project will hopefully dampen the negative, hostile feelings that
still exist toward this Project.
CC: Henry Engen, Community Development Director
0000611
REPORT TO CITY COUNCIL Agenda Iters: D-2
CITY OF ATASCADERO
Through: Andy Takata, City Manager Meeting Date: 10/12/93
From: Henry Engen
Community Development Director
S mi=:
Caltrans request for a Community Advisory Committee: Highway 41
Realignment Project.
RECOMMENDATION:
In addition to the Community Development Director, that each
Council member be requested to submit two (2) candidate names for
the Caltrans Advisory Committee to the City Manager for submittal
to Caltrans by October 29th.
BACKGROUND:
The City has received, a request from James Alessi, Project Manager
for the Highway 41 Realignment Project (see attached) , requesting
that the City Council submit candidate names .for a committee to
work with them to mitigate impacts of the project. As noted in the
letter, this is to provide community input for bridge designs,
grading and retaining walls, sound barriers, landscape design and
oak wood revegetation, park and ride lot, and roadway signing.
DISCUSSION:
The City is already signatory to a Memorandum of Understanding (see
attached) that has been signed by the Federal Highway Administra-
tion, the State Historical Preservation Officer, and Caltrans, to
ensure that appropriate measures to mitigate the adverse effects of
the project on the Atascadero Estates Residential District Plan are
carried out.
In December 1989, the City Council named a number of individuals to
serve in a similar capacity for the road widening and rehabilita-
tion project from the Three-Bridges area to San Gabriel on Highway
41. The members on that committee were as follows : Council
members Mackey and Borgeson; Gary Sims, Sr. , City Civil Engineer;
Lisa Schicker, City Arborist; Henry Hammer, environmental
representative; Tim O'Keefe, Cal Poly Forestry Professor; and
citizens Anne Little, David Duncan, and Will Lewis.
Ji10�fy4, z,
It should be noted that "Caltrans reserves the right to approve the
final selection of the committee members. " They also indicate that
either private or public candidates are welcome. Individuals who
have an appreciation of the historical setting and appropriate
aesthetic solutions would be prime candidates, as the function of
the committee "will be to assist Caltrans in defining study issues
and mitigation measures as they relate to the final design. "
STATE HISTORIC PRESERVATION OFFICE (SHPO) CONTACT:
I would suggest that the Community Development Director be formally
designated as the City' s contact person with this agency and as a
committee appointee.
DEADLINE:
Caltrans is requesting that members of the committee be selected by
November 1, 1993.
HE:ph
Encls : Caltrans Correspondence from James Alessi - 9/27/93
Memorandum of Agreement - Advisory Council on Historic
Preservation, February 15, 1989
cc: James Alessi
0000011,3
STATE OF CALIFORNIA—BUSINESS,TRANSPORTATION AND HOUSING AGENCY PETE WILSON, Govemor
DEPARTMENT OF TRANSPORTATION
P.O. BOX 8114 _..
N LUIS OBISPO, CA 93403-8114
PHONE: (805) 549-3111
(805) 549-3259 " G
v :
September 21, X39,9:3 z
5-SLO-41-15.8/17.1
5-SLO-41-17.1/19.7
Atascadero Bypass
05-225-345201
05-225-309001
Andy Takata
City Manager
City of Atascadero
650 Palma Avenue
Atascadero, CA 93422
Dear Mr. Takata:
This letter is a follow-up to my conversation with 'Henry Engen on
September 17 concerning the formation of a community advisory
committee for the design of the Highway 41 realignment project in
the City of Atascadero. Caltrans is committed to working with
the community to develop a final design that is compatible with
the intentions and aesthetic values of the City.
We request that the City select and recommend the members for the
community advisory committee. Private and public members are
welcomed on the committee. Caltrans reserves the right to
approve the final selection of the committee members.
The function of the committee will be to assist Caltrans in
defining aesthetic issues and mitigation measures as they relate
to the final design. The committee will not restudy the purpose
and need of the project as this was determined via the
environmental document and numerous public hearings. If the
Council requires a more detailed explanation of the intent of the
committee then Caltrans would be available for this purpose.
The areas that the committee would have input are as follows in
order of our priority:
1. Bridge (Stadium Park and Salinas River) = This includes
architectural features for the bridge abutments, columns,
bridge rail and bike rail.
2 . Grading and Retaining Walls - The final horizontal and
vertical alignment is now set but we will have some latitude
in the design of the cut and fill slopes, including slope
rounding in areas of cut. The appearance of the retaining
walls will be developed in conjunction with the committee.
OUOQE;'J . �'
Andy Takata
September 27, 1993
Page 2
3. Sound Barriers The committee will assist in the type
selection for the barriers. The homeowners who are directly
impacted by the sound barriers will be included. Sound
barriers would not be constructed if a majority of the
residents directly affected are opposed to them.
4. Landscape Design and Oakwood Revegetation - We will look at
aesthetic and habitat restoration issues for both or.-site and
off-site mitigation projects. Original members of the "Route
41 Caltrans Advisory Committee", established December 12,
1989, should be considered for this purpose.
5. Park and Ride Lot - The site of the Park and Ride lot has been
selected but the final appearance will be developed in
conjunction with the committee.
6. Roadway Signing - Signing needs will be determined in the
later stages of the project.
The environmental document also requires the sound barriers
design be compatible with the setting of the historic district
and developed in consultation with the City of Atascadero and the
State Historic Preservation Office (SHPO) . Please provide the
name of the individual who will represent the City when we
consult with SHPO.
We would like to have the members of the committee selected by
November 1. This will allow us to get input on the bridge
aesthetics at an early date. Design of the bridges are a
critical function of the project and must proceed as soon as
possible.
If you have any questions or comments please call me at 549-3330.
Sincerely
James M. Alessi
Project Manager
cc: Henry Engen
/26/93 . F:-5
MEMORANDUM
TO: City Council
Andy Takata, City Manager
FROM: Lee Raboin, City Clerk
RE: JOINT COUNTY/CITIES MEETING - NOVEMBER 5, 1993
DATE: October 14, 1993
I received a phone call today from the County Administrator's Office notifying us that
a joint meeting of the County Board of Supervisors and local City Councils has been
scheduled for Friday, November 5, 1993 from 1 :00 to 5:00 p.m. The meeting is to
held at the Veteran's Building in San Luis Obispo and agenda topics will include survey
results from the Latino Task Force and the Draft Solid Waste Management JPA. More
information is to follow.
c: Henry Engen