HomeMy WebLinkAboutAgenda Packet 02/04/1988 AGENDA
JOINT CITY COUNCIL/SCHOOL DISTRICT
SPECIAL MEETING
ATASCADERO HIGH SCHOOL /
I .M.C. BUILDING `
FEBRUARY 4; 1988
6 :30 P.M.
1 . ATASCADERO CREEK BRIDGE - CONSENSUS OF BRIDGE LOCATION AND
• TRAFFIC FLOW/CONFIGURATION
Z. CITY OF ATASCADERO/ATASCADERO UNIFIED SCHOOL DISTRICT -
CONCEPTUAL APPROVAL OF THE PROPOSED JOINT USE OF FACILITIES
AGREEMENT
To: The Board of Education and City Council
Through: Michael B. Shelton, City Manager
From: . Paul M. S nsibaugh, Director of Public Works/City Engineer
For: The Joint City/School Committee
Date: January 29, 1988
Re: Atascadero Creek Bridge '
Recommendation:
The City/School Committee recommends that the Atascadero
Unified Schood District Board of Education and the City of
Atascadero City Council endorse the street and bridge alignment
attached hereto for the proposed Atascadero Creek Bridge, and
that a concensus be reached that the respective bodies direct
staff to prepare a lease agreement for Council and Board
consideration for temporary property trades to accomodate the
Proposed alignment.
Background:
The joint City/School Committee has met regularly on the
above topic over the past six months . A consultant was hired by
the City at the recommendation of the committee to study several
Potential alignments for a route parallel to E1 Camino Real
across Atascadero Creek connecting the Central Business District
to neighboring shopping centers and the future Highway 41
alignment . The AUSD owns the creekway property in this area and
an easement is necessary prior to the construction of a bridge .
The committee made an exhaustive review of the pros and cons
of the alternates and has finally zeroed in on a variation of the
original proposals . At the last special meeting a concensus was
arrived at with respect to an alignment that would address all
the concerns, subject to a review of a larger scale plan of the
new alternative and subject to the impact on existing buildings
such as the Historic Society building, the Daily Press, and the
school Administration/Kindergarten portable building. That plan
is presented for your comments and approval .
Discussion:
The suggested alternative protects the General Plan location
of the bridge, eliminates the need for securing additional right-
of-way through private developments, addresses the conflict
between student pedestrians and vehicular traffic, allows for a
temporary swap of property between the Schools and the City,
provides for the Palma pedestrian movement across the creek,
assumes a no-cost easement across Atascadero Creek from the
Schools, sends projected traffic to the more commercialized
section of the B. I .A. , allows future accomodation 'of a potential
redevelopment agency at the school sites, and addresses the
school drop-off traffic in the safest manner.
Once both agencies agree to an acceptable alignment the city
staff plans to take a proactive approach to the bridge project .
At the February 23 regular council meeting a request for
proposals for the design of the bridge will be on the agenda.
Once the design is completed, which will include the bridge, the
street realignment and the walkway bridge, the project will be
ready to go out for bids, conditional upon financing.
Fiscal Impact :
The total project cost has been estimated at $650, 000 and
the Lewis Ave . Bridge Development Fee was established around that
amount . Over $101, 000 has been appropiated out of bridge
contributions form the Bordeaux House project as the City' s good
faith effort to make the project a reality. The design is
estimated at $50, 000 . Aggregate cost of the traffic mitigation
study ($5, 000) and estimated design cost ($50, 000) will leave
$46, 000 of the $101 , 000 Bordeaux House contribution towards
construction. - Fees are expected to generate $549, 000.
The combined bridge fees and Bordeaux fund balance equals
$595, 000 which will be used for the bridge ($400,000) , the
walkway bridge and pedestrian path ($40, 000) , the street
realignment, including moving the school administration building,
traffic control , landscaping, parking lot improvements and other
mitigation measures ($50, 000) construction administration and
inspection ($35, 000) , ' with the remainder going to legal and
advertising and contingencies ($24, 000) .
The Development Fee Committee has recommended that once the
City committs the $101 , 000 to the project that the development
fee should be reduced from $1. 93/s . f . to $1 . 63/s. f . Based on the
development fee concept, the bridge will be built upon receipt of
all necessary funds . It is estimated it may take 10 or more
Years to acquire the necessary revenues This method makes the
bridge reactive instead of proactive and developers argue that
interest earnings on funds paid early on will result in an unfair
method.
Those paying the majority of fees have indicated that once a
contract is entered into for the design, they would like to
discuss some creative financing with the City, especially
assessment district possibilities . Paying the fee at the
building permit phase cannot be included in their construction
loans and may make their projects cost prohibitive . At the same
time the bridge would not become a reality until all money is
collected, therefore they would receive no benefit from the fees
and the City could not mitigate the traffic as planned.
xc : Dr. Anthony Avina
•
a"
January 26, 1988
To: City Council
Via: Mike Shelton, City Manager
From: Bob Best, Parks and Recreation Director
Subject : Joint Powers Agreement
Background
For the past several months, a JPA Committee has been
meeting for the purpose of developing a Memorandum of
Understanding and a Joint Powers Agreement with Atascadero
Unified School District . The MOU was approved by the City Council
on May 12, 1987, and by the Atascadero Unified School District on
May 18, 1987. The Committee has since been meeting to develop the
Joint Powers Agreement. On January 13, 1988, representatives of
the JPA Committee met with the City/School Committee to review
the draft Joint Powers Agreement . As a result of that meeting,
the revised agreement is attached to this report .
• Recommendation
Accept this report as an information item for review by the
full Council . Staff will present this foractionat the next
Council meeting.
Summary of Key Points
The JPA will , for the first time, allow the City and School
District to cooperate formally to provide recreation facilities,
services, and programs to residents of Atascadero. Some key areas
of interest include
I . The City and School District shall confer regularly in regard
to the acquisition of property and development of facilities for
recreational purposes.
2 . Specific details regarding any site shall be contained in a
Letter. of Understanding, and made part of this agreement .
3. The City shall work with the School District to acquire grants
the School District cannot obtain.-
4. Outlines responsibilities for supervision of facilities and
programs.
5 . Provides for a shared cost of equipment which may be damaged
or worn out during the life of this agreement .
6. Each agency will name the other as additional insured
7. When possible, the City and School District shall work toward
co-promoting recreational and adult education programs .
8. City will provide zoo education programs to School District .
9.The City may provide staff for noon-time recreation programs on
school sites.
10 . An Atascadero High School student shall become an ex-officio
member of the Parks and Recreation Commission.
11 . This agreement shall be in effect for five years, with the
option to renew if desired by the Council and the School
District.
(REVISED DRAFT - 1/26/88)
ROUGH DRAFT
A G R E E M E N T
FOR JOINT USE OF FACILITIES
AGREEMENT entered into this ________ y
da of ________, by
and between, Atascadero Unified School District and City of
Atascadero , hereinafter referred to as "School District" and
"City" .
W I T N E S S E T H
WHEREAS, Chapter 6 of Division lE of the Education Code of
the State of California authorizes and empowers public school
districts and municipalities to cooperate with each other and to
that end enter- into agreements with each other for the purpose of
organizireq , promoting and conducting such programs for community
recreation and education objectives for children and adults of
the stato; and
WHEREAS, the "School District " and "City` desire to
establish a basis for the cooperative use of their respective
recreational and educational facilities located in the community ;
NOW, THEREFORE , -School District" and "City" hereby mutually
covenant and agree with each other as follows:
A. Principles
1 . The "School District" and "City" shall cooperatively
plan in the acquisition, development and maintenance of
certain school and recreational arras, facilities and
buildings to insure their maximum joint use for the benefits
1
of the r-t?sidents of the City of Atascadero .
2 . Tris agreement lovers general requirements needed to
eff_ctiveIy implement thr) ov{=r-all cooperative program for-
the ":_School District" and "City" . Agreements affecting the
joint acquisition, development , use and maintenance of
specific "School District" and "City" facilities may be
accomplished by a;-i agreement executed for each such facility
and attached to this document as addenda. Each addendum
becomes a part of this agreement and is subject to the
general requirements specified here.
3. The administrators and delegated representatives of
both the "School Dist:;- pct " and "City'' shall confer 0
r-eoularly in regard to Che acquisition, deveiooment , use of
maintenancP of Join' -use Iscillties to insure maxlmum
community use and ':o avioid duolicatinn .
4 . A joint meeting 0f the "Schocl District " and the
"City" representatives ="13i i be held as neCE's,;:ary during the
term of this agreement to consider matter, of mutual
._ern .
Details regar-: ii-Ic sar2 0f specifi- faes s all
be outlined in a Let e.- of Understandinq .
tJt i i i .'_ i. n guidel i n e s k-st3b l i_•"led by t i s agreem9n4: , the
.:appropriate School District Hciministrator acic the Parks and
Rer_reation Department Staff shall 'De re nonsibl- for .
oc.atli,ning specific responsibilities for the recreation staff
and what is expected trorn the school clist:rict , and may
c'
include anv fin arc ial -ommitmen ts for either a,-4ency .
B . .joint_ Pianni'-lq
1 . The School District and the %Y, shall ad••;i-a the
other regarding its land acquisitions and major development
plans. The preliminary plans for all new recreational
facilities shall be presented to each staff for review
and suggestions. It is the policy of the cooperating
jurisdictions to acquire adjacent sites whereve.-
appropriate and possible.
E. Each juri :>diction ' s planning staff may pe-form minor
and short-ter(r, ,, Ia—n-,intg and dE?sIgn w o r foT- the o-h'?r- On Sri
actual _'ost basis v1hen a" ime Permits.
3. Pu h, 1ic b Id;ros and faciliti(-?s f c r each
i-risdicticn shall se designed to effectively ser•le the
speci* ic puFpo>>e for which constructed . Where prat`icel ,
they shall also be designPd tc meet communit_� r:eer:s `or- both
1==is:cru-tune activitieT, and school procram:- . Dui lding and
grounds shall oe de--igr:ed to be compatible t!-.e
s�-:r- oundinc� PnvironiT:-ri2 :ono with a strcnc,, a��arE=nc ss; f`r"
efficiency of operation. maintenance and 5tnatiC:
+. The "Cit , „ ar,i ":school District" stafr cr arci; tte.ct
may consult or the initial site pian fcr- areas theft rail. '_ bre
included as addenda to this ani-eement in order to treat , an
efficient , in-.egr,atpd master site plan.
S . The it .-" shall work cooperatively with the
3
0
"School Ji= trict" to acquire grant= for development of
recreational facilities on or adjacent to district
property .
C . Joint Development
1 . Both the "School District" and the "City" may
agree to jointly develop facilities they deem beneficial to
both agencies. Projects recommended for joint development "
during the next fiscal year should be presented to the
School Board and City Council for approval before
March 1st of the current fiscal year .
B. The cost of developing such facilities jointly
approved by the agencies may be shared , as deemed
appropriate and ?air to the agencies .
3 . Responsibility for prepaying design, specifications ,
and bid forms, lar- supervision of work , and for maintaining
the facility to be jointly developed shall be detined and
approved by the agencies before starting the development .
if the Ta_- i lity is built on school property , it has tiJ
meet the Stat? c7,p'=cif lcatlons establ ished for Cchool
districts .
4 . Availai_) ility ot- nese jointly developed facilities for
use shall be determined by the owner agency.
5 . Each , with the consent of the other agency , may mak
such improvements as may be deemed necessary by them for
their program .
µ
D. joint Use
1 . The ""SC_hccl District" agrees to grant tc thy= "City"
on app 1 is At ion, the use of any fac i 1 i t%/ or equipment owned
by the School District , t-ihich the "City" may require in
connection with its community learning and leisure program,
provided that the use of such facility or equipment for
community recreation purposes shall not interfere with its
use by the "School District" for that agency ' s stated
purposes , or constitute a violation of provisions of the
California Education Code or, Government Code Sections .
E . The "City" agrees to grant to the "School District"
• Oil applicaticr , the Ii-e of any facility or eO"uinmPrt
by the "City" 1(licn the ""SChOol District " may re-iuir it
C=onrec.tion Wit,, it=- p`-GG 3m, providing such Tisa of a;l,e,
facility or aquipment will not interfere with its use !_y the
"City" in connecticr with ita stated purpose .
The use ?aci. li ~ iss and equipment pursuant to this;
agreement �--nail _ _ i tn'tc^d subject to existing rUlF�—S and
`equl3tions of t�-P OVjM,-?r5 pertaininq to h511'
, , l �ff(3" e :i insure 1 aso1 3bl�=
cOnf(j m t SuC'l L,-?Y, �kIl"1 - q u I a t i o n s I-)etwe''n rr? pecLivP
OW+-,P I-
4 .
'-4 . i ha Super i. -itlendent or Schools and tt-,a Par':Is aild
PF?crsation Lirect )r- Sllaii delegate the respons— bilitV TM-
es ,ablishing scheriulcas `or facility u e 'O tha Recl-eatio„
J
(Paragraph #7 Revised - 1/26/88)
Division Starf t Principals%Vice Principals of each
school , and the s Director of 1"lainttenancc-
Operations.
5. The agency using facilities or equipment owned by
the other pursuant to this agreement shall furnish qualified
personnel deemed necessary by the respective owners for the
proper conduct and supervision of the activity.
6. The party using facilities or equipment of the othel'
pursuant to this agreement will repair , or cause -to be
repaired , or will reimburse the owner for the cost of
repairing damage done to said facilities or equipment
during the a=riod of such use, other than that attributed to
ordinary and reasor:able r_rse. The Letters of Understanding
at each school =ite shall. identify responsibilities fcr
replacement of items due to wear and tear on equipment and
facilities .
7. The "Citi:;" ,aiii indemnify and hold harmless the
"School District and its officers, agents , servants , and
emoioyees , --rom any and ati cjaim 0em,3110s , actions , cau'_ies
of action, damages or liahil ..ity for injr;ry to or death of
persons , or for damage to property , resulting from or
arisir,q out of any act o omission of the "City'' or iCs
officers , agents , servants or employees of t:he use of
School District '' prnperty Or- in the exercise of any ether
right or pr-i ,'ilege granted to the "City" by the "School
District" pursu--i,t to thi :_ agreement- . The "School
Distr4c-r '' wiII indemnlf` ano hold h'armlea=fs the "Cit; " and
its of-icers , agents , servanr. and emc-loyees . fr•nm any and
all claims , demands , actions . causes of actions , darnacles or
liability for injury to or death of persons, or for damage
to property, resulting from or arising out of any act or
omission of the "School District" or its employees , agents,
servants, or employees in the use of "City" property or in
the exercise of any other right or privilege granted to the`
"School District" by the "City` under or pursuant to this
agreement .
B. Insurance shall be purchased and maintained by the
City of Atascadero and Atascaderc Unified Schook District
for the term of this cortra=t as follows:
TYPE AMOUNT
A. Workers Compensat on Statutory Amount
B. Autcmobile liability 1. Mil . C.S .L.
including owned , hired .
borrowed , and nor,-owned
autos .
C . Comarenensive Ger-,Pral 1 Mii . C . . L .
Liability inciudir.q _ ntractual
liability and- per=onU1 . n iui-y
A Certif,.cate of insurance Eviden_- ir,q the reouired coverace r,,ith
a 30 clay written canceilation notica to the other entity shall be
provided . Ea_h entity shall name the other entity as additional
i nsured .
E. Cooperative Delivery of FIro ms
—- -- ------qr- a-
1 . When possible, the "3chocl District" and "City"
shall work toward cc-piemution of adult education programs
and City recreational activities. Responsible parties shall
be the Recreation Supervisor and the Adult School Principal .
2. The "School District" shall endeavor to provide
space at each elementary school in Atascadero for the "City"
to conduct its After School Program. '
3. The "City" will make available to the "School
District" zoo education programs. This could include a
teaching packet for district instructors , an in-school,
program to be given by the Zoo Curator or designated
representative, and a slide presentation on zoo education.
4 . TMe "-ity" may provide staff for "noon-rime
recreational activities at each elementary schcoi and th-e-
junior high cnoo '_ . Freque,jcy and type of program :;hail be
determined by recreation staff and the appropriate school
principal
5 . The "City" shalt gr _nt continued usage or aivord
Field to Atascadero H; ,h chcol for it-s baseball prcgramS.
Improvements neec'ed sas-cifirally for the program shall ne
the responsibility of the "Schcci District "
6 . An 6tascadero Hirsh Schocl stude -it , to L)e desiQnated
by the "School DistriCG " , shalt be an e„-officio member of
the Parks and Recreation Commission. This will provide the 0
opportunity for direct communication with hiqh school age
=rt
stu:�,ent= concerning their n_-eds for recreational activities
in the community .
7. The "School Distric-, " and `City:`` shall cooperatively
work to maximize the usage potential of school district
outdoor recreational facilities. Under guidelines
established by the "School District" the "City" will be
responsible for coordinatinq outdoor facility usage during
non-school hours at the elementary and junior high schools `
in Atascadero .
F . Coss and Re_lmbu sements_
I . The 'City" and ''Scnc6l District " shall , when
possible , ccoperativeiy purchase equipment for use by the
intramural prcgrams of tha cistrict and t^ity •sconscr eci
activities .
S . Specific di--t-alis renarding costs for facility u_aga
=_hail Le Outlined in the Letter of Understandlnq for each.
site, VJIth tie specific Goal to reduce program delivery
cc=ts or t M e ' SS oat rii tr i _-t" and the "City' .
_7 1 h2r- et _ in. 'tiat s action to terminat- tr"
clg r"e•ement , the ion Seiki sites shai l teccm? ':he
oT"o p e r u C;T t%P er, 1 ty drl:7 tit 1 heretC S h 1 ieSt; Irl `r;e
entity Uit:hC)u the r1EEe'ssiti Cif d forma 7Ccui-iientc3t ': on o
Cr3T15TEr E'fC'CtiVE on -_aicl datC 700- pr0Je-,S lrl`Joi`Jlrg
Stat;7a or cederai parks and -ecreation funds , the
action may not be comr, leted until State or L�:ederai
representatives have determined that the benefits received
were commensurate with the t-,✓p2 and duration of interest in
the '.and held by the project appiirant .
H. Terms of Agreement .
1 . This agreement shall become operative on date set
forth above, and shall continue in effect for a period of
five (5) years unless previously terminated by either party`
on ninety (90) days written notice to the other party.
IN WITNESS WHEREOF the parties hereto executed this
agreement as of the date set forth above.
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A TASCADER0 UN I IF I ED SCh; OL D 15 T R I CT
By: Chairman, Soard of EdLication
----------------------------------
KEN BECK
Signature
Attest :
---------------------------------------
ANTHONY AVINA
Secretary, Board of Education
•
CITY OF ATASCADER'0
By: Mayor cr Atascader.,
BARBARA NORRIS
Attest :
BOYD C. SHARITZ
Ci tv e r k
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