HomeMy WebLinkAboutAgenda Packet 02/09/1989 GEORGIA RAMIREZ
DEPUTY CITY CLERK
A G E N D A
ATASCADERO CITY COUNCIL
MID-YEAR BUDGET REVIEW
Atascadero Administration Building
Fourth Floor, Club Room
Thursday, February 9, 1989
5 : 00 p.m.
1. FINANCIAL OVERVIEW (Finance Director)
Adopt in concept - Formal resolution on February 14 , 1989
2. FIVE-YEAR C.I.P (FINAL REPORT) (Public Works Director)
Adopt in concept - Formal resolution on February 14, 1989
3. LAKE PAVILION PROJECT - FURTHER COUNCIL DISCUSSION AND
DIRECTION (City Manager)
4. ADJOURN TO CLOSED SESSION FOR DISCUSSION OF PROPERTY
PURCHASE IN DOWNTOWN (Lots 23 & 24 , Block MF off Traffic
Way)
* NOTE: FOLLOWING THE CLOSED SESSION, COUNCIL WILL ADJOURN TO
THE REGULAR MEETING OF TUESDAY, FEBRUARY 14 , 1989, 7 : 00
P .M. IN THE FOURTH FLOOR ROTUNDA ROOM.
0 0 AGENDA
tfNO ....,.�.
M E M O R A N D U M
•
To : City Council
Through: Ray Windsor , City Manager
From: Mark A. Joseph , Director of Admin. Services
Date: February 6, 1989
Subject : FY88-89 Midyear Budget Report
This report assesses where we stand relative to our adopted
budget after six months. It will also highlight recommended
midyear budget adjustments and finally, outline the FY89-90
budget preparation process.
FYSB-89 BUDGET
♦ Actual vs. Budget
Exhibit I shows the revenues and expenditures by Fund , comparing
budgeted to six months actual . Because the General Fund is the
primary operating fund , revenues and expenditures are broken out
in detail . In addition, because the Capital Improvements Project
fund is so diverse, its revenues and expenditures are detailed.
On the revenue side, the General Fund is on track overall . The •
bulk of the Franchise Fee - from Falcon Cable - is expected in
April . Approximately 40 percent of the investment earnings will
be distributed to other Funds. Other Revenue is up due to an
unanticipated sale of property (off Traffic Way) . The
Mitigation Tax revenues are not expected to meet their estimated ,
since that tax has been replaced with new Development Improvement
Fees (budgeted in the Capital Improvement Fund ) . Finally, the
contribution from fund balance has not yet been required .
On the expenditure side, most departmental budgets are within
limits. Recreation is up , but its expenditures are offset by
increased fees. Risk Management is up due to the high initial
costs of paying insurance premiums. Non-Departmental is down
because it contains the $200,000 Reserve for Contingencies.
Regarding the Capital Budget , revenues are significantly below
the estimate for two reasons: first , not all of the fees for the
Long ' s/Food-4-Less Shopping Center were received by the end of
December ; and second , most grant monies are received after the
expenditures are made, on a reimbursement basis.
A final note on the Capital Projects fund is that starting this
year the fund will be broken down into several component funds,
•
1
! 0
based on the different types of development fees - e.g . , a Bridge
• Fund, a Parks Fund, etc . This will improve our reporting ability
and provide better accountability by allowing us to distribute
interest earned to the actual project .
A This Year-to-Date vs. Last Year-to-Date
Exhibit II compares the first six months of FY88-89 with the same
period in FY87-88. Overall , revenues are up 14.2 percent , with
major increases in Planning and Building fees ( the drop in other
Planning Fees reflects the large one-time deposit for abandoned,
buildings in FY88-89) . Business Licenses and Franchise fees are
also up significantly. Finally, our two primary revenues-
Property Tax and Sales Tax - are up 6.87. and 10.2%, respectively.
While expenditures are up by 15.57., led by Non-Departmental
Charges, much of this increase is due to increased contributions
to outside groups and an allocation to the retirement system
which didn' t occur in 1987-88. Although budgeted in FY88-89 and
charged against departmental budgets, most of the PERS retirement
is available for other uses, noted below.
• Projected FY88-89 Revenues and Expenditures
As a final step in analyzing where we are financially, a very
preliminary projection of year-end revenues and expenditures for
the General Fund only has been provided in Exhibit III . These
• figures will be refined throughout the remainder of this fiscal
year . We are projecting modest increases in the Property and
Sales Tax in keeping with existing trends; significant increases
in the Property Transfer Tax , Recreation Fees and Investment
earnings, and little or no change in Franchise and Bed Taxes,
Building and Planning Charges.
On the expenditure side, we are suggesting that overall spending
for the departments will be approximately 96% of the budget (a
very conservative figure) . The Non-Departmental budget will be
down significantly due to the limited need to use the
Contingency.
The primary reason for leaving the contingency intact is the one-
time savings in our PERS retirement account . The savings here
virtually offsets all unexpected expenses, including the HVAC
increase ( the General Fund balance was originally intended as the
source of the $80,000) .
As a result of these initial projections, we expect the general
Fund balance to end slightly higher than it began, at 1 .6 million
dollars. The original budget assumed an ending balance of just
over one million dollars. The actual ending balance may be less,
reflecting possible transfers out of the General Fund . Of course
we must bear in mind that some portion of the General Fund
difference was intended for the Police Facility.
• MIDYEAR BUDGET ADJUSTMENTS
Based on the attached memos from Department Heads (Exhibits IV,
2
0 0
V, VI , VII & VIII ) , the following midyear adjustments may be
needed;
A Police: An increase of $10,000 for additional
overtime due to unexpected emergencies and manpower
coverage.
46 Fire: $13,000 in additional overtime and $6,000 in
operating supplies may be needed to compensate for
various emergency overtime and call backs due to
unusually high sick leave .
A Parks and Recreation: Snow-related expenses are
approximately $1 ,400. Unbudgeted, but sorely needed
beautification of the Sunken Gardens and the City
Administration Building grounds cost $5,000. An
additional $3,000 will be needed to repair walkways
around the Zoo for safety purposes.
A Public Works: The Public Works Director has made a
strong plea for additional staffing, due to workload
increases, as have other departments. This is
generally consistent with their unmet needs budget
submittal last year (Exhibit IX ) . As a result of the
last Department Head meeting the staff has agreed to
hold further discussion on personnel until the new
• budget preparation.
A Community Development : Costs associated with an Urban
Forester/Arborist can be met for the balance of this
year from the existing contractual account . An
additional $15,000 is recommended for the Downtown
Master Plan, in order to provide a cushion.
A Administrative Services: I do not need any
supplemental appropriations at this time. In fact ,
since the Wage and Classification Study contract was
below budget , I anticipate contributing $15,000 towards
the Downtown Master Plan.
In addition to Departmental increases, there are several across-
the-board increases. First , not all employee service costs
increases were known at budget adoption. Health Insurance costs
also went up significantly, as has been mentioned to Council .
There is also the Wage and Classification Study, expected to have
preliminary results in by early March . Retroactivity to January
1 , 1989, has been recommended , subject to Council approval .
Finally, a one-time cost associated with installation of Centrex
will run approximately $10,000. These costs can be paid for out
of the one time PERS retirement savings.
With respect to the question of longterm debt financing , I am
presently seeking proposals from several other financing agencies
as suggested by Councilmember Mackey. However , regardless of who
we contract with for this service, no payment need be shown as
part of the midyear update. In fact, under a scenario developed
3
i •
by Paul and myself, the only allocation for debt service in 1989-
90 would be a $64,700 pre-funded interest payment . (See Exhibit
X . )
Based upon Council discussion at its February 9 workshop, staff
will prepare an Appropriations Resolution reflecting specific
adjustments. It is anticipated to have this resolution for
Council approval at its February 14th meeting.
FY89-90 BUDGET PROCESS
Moving ahead towards the FY89-90 budget , the attached Budget
Calendar (exhibit XI ) is offered as a guideline towards
developing and adopting our operating and capital budgets. The
process will be somewhat different this year , for the following
reasons:
A Reliance on a new automated budget system - a budget
module was included with the new accounting software.
Although it should prove very useful , as with any new
system, it will need to be "debugged" and experience
will be required .
A A new Chart of Accounts - Implementing the new
accounting system at the beginning of FYBB-89 did not
allow sufficient time to revise our chart of accounts,
particularly revenues and expenditures. Because the
accounting structure is critical for financial
reporting purposes, an improved listing will be
developed . Some confusion in making this conversion
can be expected . Incidentally, as you and the Council
Finance Sub-committee are aware, some additional
accounting assistance related to an improved reporting
system was provided by the present auditors leading to
a cost overrun claim of $3,000. This amount is
available within the present budget .
• Identifying and Analyzing "Big Ticket" items early-
Rather than submitting their entire budget , Department
Heads will be asked only for new and expanded service
requests ( including new staff) , and capital improvement
projects. These requests will be reviewed and a
tentative recommendation from the City Manager will be
made. Afterwards, detailed line item requests can be
submitted . This should streamline the budget process
and ease the implementation of new revenue/expense
codes.
MAJ: al
\b\midyear .89
4
EXHIBIT I
CITY OF ATASCADERO
GENERAL FUND
Six Months to 12=31-88
Summary
1988-1989 6 MONTH
APPROPRIATIONS ACTUAL PERCENT
REVENUE $6 ,077 ,262 $2 ,904 ,861 47. 8
EXPENDITURES 6 ,077,262 (2 ,876 ,771) 47. 3
EXCESS 28 ,090
1
CITY OF ATASCADERO
GENERAL FUND
REVENUE
Six Months to 12-31-88
1988-1989 6 MONTH
v SOURCE APPROPRIATIONS ACTUAL PERCENT
Property Tax $1,501,725 $ 804 , 878 53.6
Sales Tax 1,511,650 800 ,220 52. 9
Occupancy Tax 105 ,100 63,922 60. 8
Franchise Fee 275 ,000 25 ,111 9.1
Other Taxes 75 ,000 32 ,100 42. 8
Business Licenses 90 ,000 51,676 57.4
Permits 303,500 155 ,724 51. 3
Fines 102 ,910 29 ,617* 28. 8
Invest. Earnings 75 ,000 123 ,392** 164.5
Rents/Concessions 3,000 297 9. 9
Motor Vehicle In-Lieu 704 ,978 393 ,423 55. 8
Cigarette Tax 51,000 24 ,232 47.5
Police Reimbursements 90 ,642 47 ,943 52. 9
Planning Fees 154 ,485 71,254 46.1
Admin. Chg.-Sanit. 69 , 800 34 ,900 50.0
Recreation Fees 143,035 100 ,409 70.2
Other Revenue 35 ,`540 54 ,697 153. 9
Sub-Total $5 ,292 , 365 $2 ,813 ,795 53.2
Dev. Mit. Tax 295 ,500 91,066*** 30. 8
Fund Balance 489 ,397 -0- -0-
Total $6,077,262 $2,904 , 861 47. 8
* Includes a transfer from the Traffic Safety Fund.
** Will be apportioned to other funds.
*** Transferred to Capital Projects Fund.
2
CITY OF ATASCADERO
GENERAL FUND
EXPENDITURES
Six Months to 12-31-88
1988-1989 6 MONTH
DEPARTMENT APPROPRIATIONS ACTUAL PERCENT
City Council $ 34 ,402 $ 18,996 55.2
City Clerk 36,114 15 ,587 43.2
City Treasurer 2 ,281 690 30.2
City Manager 116 ,974 47 ,623 40. 7
Personnel 80,802 27,912 34.5
D.P./Comm. 84 ,915 39,123 46.1
City Attorney 51,525 27,598 53.6
Finance 180 ,391 81,108 45.0
Comm. Devel. 652 ,938 295 ,427 45.2
Police 1,643,405 786 ,343 47. 8
Fire 835 ,056 432 ,513 51. 8
P & R Admin. 42 ,251 . 10 ,091 23. 9
Recreation 221,339 144 ,069 65.1
Parks 248,595 100, 865 40.6
Engineering 140 ,141 69,912 49. 9
Streets 390 ,987 165,684 42.4
Bldg. Maint. 167 ,223 72 ,051 43.1
Risk Mgmt. 403,787 302 ,360 74.9
Non-Dept. 318,362 82 ,616 26. 0
Sub-Total $5 ,651,488 $2 ,720,568 48.1
Contr. to Zoo Ent. 130 ,274 65 ,137 50. 0
Contr. to CIP 295 ,500 91,066 30. 8
Total $6 ,077 ,262 $2 ,876 ,771 47.3
is
3
CITY OF ATASCADERO
GAS TAX
Six Months to 12-31-88
Summary
1988-1989 6 MONTH
APPROPRIATIONS ACTUAL PERCENT
REVENUE $ 271,914 $ 127,440 46. 9
EXPENDITURES 271,914 (229,453) * 84. 4
DEFICIT $ (102 ,013)
* Includes street overlay, utilities and signs expenditures.
4
CITY OF ATASCADERO
LOCAL TRANSPORTATION
Six Months to 12-31-88
Summary
1988-1989 6 MONTH
APPROPRIATIONS ACTUAL PERCENT
REVENUE $ 471,288 $ 131,739 18.0
EXPENDITURES 471,288 (204 ,635) 43. 4
DEFICIT $ (721896)
5
CITY OF ATASCADERO
CAPITAL IMPROVEMENT PROJECTS
Six Months to 12-31-88
Summary
1988-1989 6 MONTH
APPROPRIATIONS ACTUAL PERCENT
REVENUE $4 ,169,620 $ 329,272 7. 9
EXPENDITURES 4,169,620 (549,849) 13.2
DEFICIT $ (220 ,577)
6
CITY OF ATASCADERO
CAPITAL IMPROVEMENT PROJECTS
REVENUE
Six Months to 12-31-88
1988-1989 6 MONTH
BUDGET ACTUAL PERCENT
Capital Projects $ 599,861 $ 136 ,402 22. 7
Devel. Fees 396 ,613 91 ,066 23.0
Grants 1,541,000 -0- -0
FAU Funds 206 ,000 -0- -0-
Contr. From Others 527,500 -0- -0-
General Fund Contr. 533,595 5 ,358 1. 0
Revenue Sharing 181,451 75 ,262 41.5
Amapoa-Tecorida 30 ,000 19,833 66.1
Lewis Ave. Bridge 147,600 (11490) (1.0)
Zoo Receipts 6 ,000 2 ,841 47.4
Total $4 ,169,620 $ 329 ,272 7. 9
7
CITY OF ATASCADERO
CAPITAL IMPROVEMENT PROJECTS
EXPENDITURES
Six Months to 12-31-88
1988-1989 6 MONTH
PROJECTS APPROPRIATIONS ACTUAL PERCENT
Maintenance District $ 30 ,000 $ -0- -0-
Handicapped Ramps 24 ,000 1,011 4.2
Misc. Drainage Projects 73,000 4 ,208 5. 8
Graves Creek Bridge 300 ,000 9 ,195 3. 1
Sycamore Bridge 525,000 12 ,639 2.4
San Andreas Bridge 340,000 3,007 0. 9
Garcia Road Bridge 165,000 643 0. 4
Santa Lucia Bridge 60,000 -0- -0-
West Mall Signal 200,000 -0- -0-
Santa Rosa/West Front 100,000 -0- -0-
Santa Rosa/ECR 100,000 -0- -0-
Palomar/ECR 100 ,000 -0- -0-
Police Vehicles 32 ,000 29 ,359 91. 7
Computer Hardware-P.W. 3,000 -0- -0-
Computer Hardware-P.D. 6,000 265 4.4
Mobile Radios 2 ,500 -0- -0- .
Mapping Reproductions 2 ,400 -0- -0-
Standing File 1,200 -0- -0-
Computer Hardware-A.S. 3, 800 1,601 42.1
Copy Machine 3,000 -0- -0-
Computer Hardware-C.D. 2,500 -0- -0-
San Marcos Radio Repeater 16 ,000 -0- -0-
Mobile Command Vehicle 22 ,000 -0- -0-
Portable Radios/Base 1,400 -0- -0-
Lely Spreader 3,000 2 ,910 97.0
Rotary Harrow 4 ,900 4, 834 98. 7
Trailer 2 ,100 -0- -0-
Ryan Thatcher 975 954 97. 8
Truck for Zoo 4 ,000 4 ,000 100.0
Paris Land Acquisition 79,768 -0- -0-
Theodolite 6 ,500 -0- -0-
Consultants 10,000 -0- -0-
Portable Generator 950 -0- -0-
High Pressure Cleaner 3,000 3,160 105. 3
1/2 Ton Truck 13,000 -0- -0-
Police Facility 892 ,845 341,091 38.2
Fire Truck Lease/Purchase 53,193 26 ,597 50.0
Replace Brush-7 12 ,500 -0- -0-
Emergency Light Towers 3,300 -0- -0-
Paloma Creek Phase II 12 ,000 7 ,771 64. 8
8
1988-1989 6 MONTH
APPROPRIATIONS ACTUAL PERCENT
Ata.s. Lake Improvement $ 180,000 $ 28,391 15. 8
Parks Workshop Bldg. 5 ,000 1,758 35.2
Traffic Way Fields 45,000 8,967 19. 9
Playground Equipment 5 ,500 5,711 103. 8
Trail Development 8,000 -0- -0-
Parking Lot Overlay 18,000 27,994 155.5
Restroom Partitions 1,400 -0- -0-
Park Benches 2 ,100 -0- -0-
Admin. Bldg. Renov. 384 ,189 65 0.0
Shop Building 40,000 -0 -0-
Room Renovations 21,000 2 ,760 13.1
Remodel Fire Station #1 18,000 -0- -0-
Floor Coverings 3,000 -0- -0-
Painting City Hail 5 ,000 -0- -0-
Rekey Locks 5,000 -0- -0-
Roof Repair 7,500 -0- -0-
Repair Cracked Beams 10 ,000 -0- -0-
Sub-Total $3 ,973,520 $ 528 ,891 13. 3
Amapoa-Tecorida 30 ,000 6 ,691 22. 3
Lewis Ave. Bridge 147,600 12,541 8.5
Zoo Projects 18,500 1,726 9. 3
Total $4 ,169,620 $ 549 ,849 13.2
9
CITY OF ATASCADERO
ZOO RESERVES FUND
Six Months to 12-31-88
Summary
1988-1989 6 MONTH
APPROPRIATIONS ACTUAL
REVENUE -0- $ 802
EXPENDITURES -0- -0-
EXCESS $ 802
10
CITY OF ATASCADERO
STREET ASSESSMENTS
Six Months to 12-31-88
Summary
1988-1989 6 MONTH
APPROPRIATIONS ACTUAL PERCENT
REVENUE $ 30,000* $ 36 ,881 122. 9
EXPENDITURES $ 30 ,000* -0- -0-
EXCESS $ 36, 881
* Also shown on Capital Improvement Projects sheets-
Maintenance District.
11
CITY OF ATASCADERO
ASSESSMENT DISTRICT #4
Summary
Six Months to 12-31-88
Bond Proceeds
6 MONTH
REVENUE ACTUAL
Redemption Fund $ 3,725
Reserve Fund -0-
Construction Fund -0--
$ 3,725
EXPENDITURES $ (68,072)
DEFICIT $ (64 ,347) *
* FY87-88 Carryover is approximately $18,400.
12
CITY OF ATASCADERO
ZOO ENTERPRISE FUND
Six Months to 12-31-88
Sumary
1988-1989 6 MONTH
APPROPRIATIONS ACTUAL PERCENT
REVENUE $ 180,720 $ 89 ,027 49. 3
EXPENDITURES 180 ,720 (77,912) 43.1
EXCESS $ 11,115
13
CITY OF ATASCADERO
ATASCADERO CREEKWAY PROJECT
Summary
Six Months to 12-31-88
6 MONTH
REVENUE ACTUAL
Atascadero Creekway Project $ -0-
EXPENDITURES $ (100)
DEFICIT $ (100)
14
CITY OF ATASCADERO
AMAPOA-TECORIDA
Summary
Six Months to 12-31-88
1988-1989 6 MONTH
APPROPRIATIONS ACTUAL PERCENT
REVENUE $ 30 ,000* $ 19 ,833 66.1
EXPENDITURES 30 ,000* (6 ,691) 22. 3
EXCESS $ 13,142
* Also shown on Capital Improvement Projects sheets.
15
CITY OF ATASCADERO
LEWIS AVE. BRIDGE
Summary
Six Months to 12-31-88
1988-1989 6 MONTH
APPROPRIATIONS ACTUAL PERCENT
REVENUE $ 1471600* $ (1,490) (1.0)
EXPENDITURES 147,600* (12 ,541) 8.5
DEFICIT $ (14 ,031)
* Also shown on Capital Improvement Projects sheets.
16
CITY OF ATASCADERO
ASSESSMENT DISTRICT #5
Summary
Six Months to 12-31-88
Bond Proceeds
6 MONTH
REVENUE ACTUAL
Redemption Fund $ 10 ,510
Reserve Fund 11,656
Construction Fund 207,882
$ 230 ,048
EXPENDITURES $ (22 ,419)
EXCESS $ 207,629
17
CITY OF ATASCADERO
WASTEWATER TREATMENT
Summary
Six Months to 12-31-88
1988-1989 6 MONTH
APPROPRI•ATIONS ACTUAL . . PERCENT
REVENUE $1,018,220 $ 489,342 48.1
EXPENDITURES 1,413,392 (3:83',1444) 27.1
EXCESS $ 105 ,898
18
EXHIBIT II
COMPARISON OF FIRST HALF OF FY 87-88 WITH FY 88-89 03-Feb-89
FY 88 FY 89 PCT
CATEGORY YR-TO-DATE YR-TO-DATE CHANGE
-------------------------------------------------------
REVENUES
Cur Yr Secured 692, 421 747, 040 7. 9%
Cur Unsecured 32, 834 35,260 7.4%
Prior Yr 22, 895 22, 579 -1. 4%
Homeowners' 3, 854 O -100. 0%
Penalties, etc 2, 242 1, 003 -55. 2%
Sub--Property 754, 246 805, 882 6. S%
Prop Transfer 26, 764 25, 152 -6. 0%
Occupancy Tax 65, 586 63,922 -2. 5%
Franchise Tax 17, 519 25, 111 43. 3%
Sales Tax 726, 320 800, 220 10.2%
Motor In-Lieu 333, 130 393, 423 18. 1%
Bus License 37, 200 51, 676 38. 9%
Const Permits 76, 760 152, 238 98. 3%
Plan Checks 29, 780 46, 224 55. 2%
Other CD Fees 93, 240 28, 886 -69. 0%
Sub--CommDev 199, 780 227, 348 13. 8%
Rec Fees 86, 636 100, 409 15. 9%
All Other Revenues 295, 368 411, 719 39. 4%
TOTAL 2, 542, 548 2, 904, 861 14. 2%
EXPENDITURES
General Government 102, 916 110, 494 7. 4%
Administrative Services 391, 454 450, 503 15. 1%
Community Development 246, 345 295, 427 19. 0%
Police 657, 024 766, 343 19. 7%
Fire 359, 657 432, 513 20. 3%
Parks & Recreation 262, 538 255, 025 -2. 9%
Public Works 300, 827 307, 647 2. 3%
Non-Departmental 50, 702 82, 616 62. 9%
Transfers Out* 117, 126 156, 203 33. 4%
-------------------------------------------------------
TOTAL 2, 490, 589 2, 876, 771 15. 5%
EXCESS (DEFICIT) 51, 959 28, 090 -45. 9%
1
0 0 EXHIBIT III
GENERAL FUND, FY 89: BUDGETED VS. PROJECTED 03-Feb-89
APPROVED PROJECTED FAVORABLE/
CATEGORY BUDGET ACTUAL (UNFAVORABLE)
sxssssasxassasssssassxsssssxsaasssxssssxsasssssaxsssssssassss
FUND BALANCE, 7/1/88 $1, 510, 327 $1, 510, 327 80
REVENUES
Property Tax 1, 501, 725 1, 550, 000 48, 275
Sales Tax 1, 511, 650 1. 550, 000 38, 350
State Subventions 799, 378 792, 378 (7, 000)
Franchise Tax 275, 000 275,000 0
Bed Tax 105, 100 105, 100 0
Business Licenses 90, 000 95,000 5, 000
Property Transfer Tax 30, 000 45,000 15, 000
Fines & Forfeitures 102, 910 87, 500 (15, 410)
Misc. State & Local 87, 912 93, 000 5, 088
Bldg/Planning Charges 457, 985 457, 985 0
Recreation Fees 143, 035 200, 000 56, 965
Use of Land & Money 78, 100 150, 000 71, 900
Other Revenues 109, 570 123, 800 14, 230
------------------------------------
TOTAL REVENUES 5, 292, 365 5, 524, 763 232, 398
EXPENDITURES*
General Gov't 241, 296 231, 644 9, 652
Administrative Services 749, 895 719, 899 29, 996
Community Development 652, 938 626,820 26, 118
Police 1, 643, 405 1, 577,669 65, 736
Fire 835, 056 801, 654 33, 402
Parks & Recreation 642, 459 616, 761 25, 698
Public Works 698, 351 670, 417 27, 934
Non-Dept/Contingency 318, 362 150, 000 168, 362
------------------------------------
SUBTOTAL 5, 781, 762 5, 394, 864 386, 898
UNANTICIPATED COSTS (SAVINGS AND/OR EXPENDITURES)
One-time PERS Savings 370, 000
Increased Employee Services costs- 200,000
Midyear increased operating costs 65, 000
Increased HVAC costs 80, 000
Max. net add'1 for Downtown Study 15, 000
One-time Centrex installation 10, 000
Downtown Lot purchase *+ *
Urban Forester/Arborist ****
------------
NET SAVINGS 0
TOTAL EXPENDITURES 5, 761, 762 5, 394, 864 386, 696
FUND BALANCE, 6/30/89 1, 020, 930 1, 640, 226 619, 296
1
# •
GENERAL FUND, FY 89: BUDGETED VS, PROJECTED 03-Feb-89
NOTES
* Overall costs are estimated at 96 percent of budgeted.
Actual Departmental expenditures may vary.
** Includes Health Insurance increases, MOU wage increases
unknown at budget adoption, and possible increases due to
the pending wage study.
*** Unknown cost at this time. Some upfront costs will be
required on the City's part - but most will be
reimbursed to the City.
**** Current costs (through balance of fiscal year) can be
absorbed within existing appropriations.
2
" • EXHIBIT IV
M E M O R A N D U M
TO: City Manager Ray Windsor
FROM: Chief of Police
SUBJECT: Mid-Year Budget Review F.Y. 1988-89
DATE: February 3, 1989
In reviewing the police department budget at this point in time, I find that
overall, our expenditures are within the total allocation as authorized by
Council.
One category/line-item which is of concern is overtime (account #0025-010-040) .
As indicated in the appropriations summary, $64,000 was budgeted in this
category for F.Y. 1988-89. To date, overtime -expenditures •total $45,568.
Using a straight-line projection, we will exceed the amount authorized in
the overtime category by the end of the fiscal year. Impacting the amount
spent in this area were two special events: 1. snow storm emergency - December 15,
1988 approximately $3,000 overtime, and 2. Colony Days celebration - October,
1988 - approximately $3,000 overtime.
Overtime assignments typically include: coverage for personnel shortages on
shifts, end-of-shift arrests, report writing, late calls for service, court
testimony, training, meetings, investigations, service of search warrants,
special events- football games, assistance at misc. fire scenes - crowd control
&traffic direction, crime prevention, mutual aid and others as needed.
In terms of personnel, the police department at this time is fully staffed as
authorized within the parameters of the current budget. With this in mind, there
will be no extra funding to compensate for the overage in the overtime category.
(There is, of course, a possibility that a vacancy could occur during the
remaining five months of this fiscal year.)
Should you see fit, a supplemental appropriation of $10,000 will likely suffice
to fund our projected overtime needs for F.Y. 1988-89.
Of concern, also, is the authorized staffing level of the police department.
Without detailing additional justifications for increased staffing, at the
time our current budget was adopted, our Council and City Manager acknowledged
the need for added positions in the police department. At that time, a
reasonable case was made for six additional employees in the P.D. - two were
actually requested including one support services aide and one police officer.
It was agreed that the two positions were appropriate in recognition of other
departments' needs and requests, and this was to have been considered during the
mid-year budget review.
I recognize that we will not be authorizing additional personnel at the mid-
year point. In keeping with that, I will likely make a similar recommendation
for fiscal year 1989-90 which I hope will be given serious consideration by
yourself and Council.
In the meantime, barring unforeseen emergencies or extraordinary criminal activity,
I will endeavor to remain within the total allocated budget for fiscal year
1988-89.
1
w
4 r
For your consideration. . .
RICeH. CHALE
RHM:sb
cc: Mark Joseph, Admin. Services Director
Bill Watton, Lt.
John Barlow, Sgt.
Sandi Bartelt, S.S.C.
2
EXHIBIT V
M E M O R A N D U M
DATE: 1/30/89
TO: Mark Joseph, Administrative Services Director
VIA: Ray Windsor, City Manager
FROM: Mike Hicks, Fire Chief
SUBJECT: 1988-89 budget update review
In reviewing budget accounts for the current fiscal year, there
are two accounts which may require additional appropriations
prior to year end, as follows:
Overtime account ( 1-0030-010-040) expenditures have
been excessive due to personnel being called in for
arson investigation activities, snow storm activities,
and call back for shift coverage due to the unusually
high sick leave use. As much as $13,000 additional may
be required to cover this account this fiscal year.
The special supply account ( 1-0030-021-000)
appropriation for this fiscal year was $6,000 less than
our original request. Items purchased from this
account include fireline meals, medical supplies, photo
supplies, uniforms and protective gear. Costs of these
items may vary greatly due to fire and medical aid
activity, therefore additional funds of up to $6,000
may be needed prior to the end of the fiscal year.
Mike Hicks, Fire Chief
Pg
1
EXHIBIT vI
MEMORANDUM
Date : January 30, 1989
To: Mark Joseph, Admin. Services Director
From: Gil Dovalina, Recreation Supervisor
1�k
Subject : Mid—Year Budget Review
For consideration in the 1988-89FY mid—year budget review,
the Parks and Recreation Department has the following items
for consideration by Council .
1 . Administration Park Project :
This project consists in the clean up and beautification
of the grounds around the City Administration Building
and Sunken Gardens Park. This was approached by
developing a landscape plan, improving the irrigation
system in the lawn areas, adding irrigation to planters,
and by planting new ground cover, decorative shrubs and
flowers around the facility.
Cost: Landscape $1 ,700 . 00
Irrigation 1,300.00
$3,000.00
As part of the beautification of Admin Park, it is
recommended that four (4) concrete waste containers be
considered as part of the mid—year review and purchased,
replacing the metal cans now located around the
building. The new containers would be exposed aggregate
panels and smooth molded concrete with the City logo
inset on the panel .
Cost: Concrete Container $2, 003. 00
2 . That manpower and equipment costs that were created
during our local emergency of December 15, 1988 be
replaced in the Parks and Zoo ' s operating budget . This
emergency depleted both Division' s overtime accounts and
required the purchase of equipment for clean up.
Cost: Manpower 30hrs $479. 00
Equipment 860. 00
$1 ,339 . 00
1
3. In two (2) separate incidents during the weeks of
October 19 and 26, 1988, citizens have tripped on
walkways in Atascadero Lake Park. One walkway located
next to the zoo and the other in the central portion of
the park. Staff recommends that the walkway from the
Pavilion parking lot to the zoo's entrance be considered
as a priority item and funded through the mid-year
review. Repairs of the central portion of the parks
walkway can be repaired with the remainder of the
overlay fund balance .
Cost : Zoo walkway $3, 000 .00
2
MEMORANDUM
Date: January 30, 1989
To: Ray Windsor, City Manager
From: Gil Dovalina, Recreation Supervisor
Subject : Capital Improvements Projects through June 30, '1989
In reviewing the Departments capital expenditures account for
the remainder of the 1988-89FY, it appears that a few of the
projects listed will not require funding by the end of the
fiscal year, June 30, 1989 .
With respect to the San Gabriel School athletic fields and
the lack of funds available to complete this project and to
bring the fields on line by the beginning of this Springs
Youth Sports season] Staff believes that we can assist the
Atascadero School District in the purchase of needed
equipment and help make the fields available for this season.
This could be accomplished by assigning capital improvement
project funds that will not be spent by the Department by the
end of this fiscal year and to assist the School District in
the completion of this most needed community project.
The project cost, estimated by Aztec Fence Co. is $14,500 . 00
for backstops for the four (4) , youth sports fields . If the
City was to contribute through the Joint Powers Agreement
with the School District, our estimated share would be
$7, 250. 00 . There are funds available in the Department
C. I .P. account .
The first "Principle" of the Joint Powers Agreement between
the City of Atascadero and the Atascadero Unified School
District is to "cooperatively plan for the acquisition,
development and maintenance of certain school and
recreational areas, facilities and buildings to insure their
maximum joint use for the benefit of the residents of the
City of Atascadero. " The completion of these four (4)
athletic fields at San Gabriel School will enhance the
ability of all the youth sports organization in providing a
higher quality program and field availability for the youth
of our community, plus allow the School District to provide
more field activities for its elementary, junior high and
high school student populations .
3
0 EXHIBIT VII
MEMORANDUM
To: Honorable Mayor and City Council
Through: Ray Windsor, City Manager
From: Paul MM.ensibaugh, Director of Public Works/City Engineer
Subject : 19899 Mid— fear Budget Request Submittal—Febraury 9 Meeting
Date : January 27, 1989
Recoah-nendat ion :
The Public Works Department resubmits its 1988-89 request for
the following additions and changes in personnel .
Additional Civil Engineering Technician. Although we now have
filled the missing links in the Engineering Division with the hiring
of Gary Simms (to replace Harry Parsi) , and Danny Hiilstock to
replace (Larry Barbus) , there is still more work than can be handled
by three (3) people, plus the Clerical Technician. Inspection of
public domain work is especially lacking and must be corrected.
By comparison, Morro Bay has eight (8) people in their
Engineering Division and they are essentially a no—growth city due
to the shortage of water. Paso Robles also has eitht (8) in their
Engineering Division with the recent addition of an associate
engineer to assist the Assistant City Engineer. Our Community
Development Department has thirteen (13) people in their offices to
assist their director.
Additional Clerical Position. The overload of clerical work is
tremendous . As more and more sewer work and additional street and
engineering work and more capital improvement projects are added due
to growth, the more this work load increases . The Community
Development Department has four (4) clerical people, Public Works
has one (1) .
Additional Street Maintenance Workers (2) . It almost doesn ' t
warrant an argument since it is so obvious how badly more
maintenance workers are needed. Last year there was an example of
right—of—way clearing for safety, visibility and cleanliness that
resulted in the cutting of a citizens bushes in the roadway. it was
emphasized at that time that our crews would not be able to return
to that section for another two years and thus were directed to
clear entire lengths of road sections since piece—meal calls were
not practical to manage . (P . S. The unfortunate chopping of the
ornamental plantings has been corrected and hopefully will not
reoccur. )
1
0 0
We now have in excess of 1401 miles of city-maintained streets
which include drainage maintenance as well . Please, please refer to
the work load expressed in the current job classification/salary
study for a clear picture of what goes on in a Street Division.
Upgrade of Critical Positions. It is very important to
recognize the increased work load given to key positions over the
years . Realizing we are in the midst of a classification/salary
study, I nevertheless strongly urge you to consider my previous
request to upgrade the Senior Civil Engineer position to either an
Assistant or Deputy Director of Public Works/Citk Engineer (Gary
Simms) ; upgrade the Clerical Tecnician (Valerie Humphrey) to Deputy
in charge of Administration; and, upgrade the Public Works
Superintendent (Don Leib) to Deputy in charge of Operation and
Maintenance . You may not choose to walk a mile in their shoes, but
I assure you that if you walked a year in their shoes you would
agree with my evaluation.
Upgrades from Maintenance Worker I to M.W. II would be in line
if additional manpower was given to the Street Division.
Additionally, at the upcoming 1989-90 fiscal year budget review
there will likely be a request for an additional worker in the
Wastewater Division.
Council may remember also that at the last regular budget
hearings Interim Bill Hanley put in place a policy that all capital
improvements would flow through the Public Works Department . The
above requests that accompanied that change , however, were not put
in place . We continue to do more with less and always will , but I
wouldn ' t ask for extra help if it wasn ' t sincerely needed. (Cry,
cry. )
2
R �O
FiIq
W� 3� 30 33 m
W �
H
O m is
"� 34 It W �
H-1
WQ � ooa
�4�
> �
It
ZN N3�
3
N
Ic
_ = ZW cm
faf! J O
� IZ
W
V 0
n J Z W }_
I� Q •C.1 O �• � W OC Z
V- WQ Ycc W 3c 1i 3w
z L6
H z (� Q a z
tA
LIN (� 0 ¢� y4 W Ow W�
_Jcl
fA W
W
> LLja S
Ih �J �'J aC Lu c
W mY Q mcc
W N3uj
0- Y m W<I!,ui
�.� x wx •�
F- O`
. ` Z ' F aON Lj
V N
J (� V Z _._ N H zJ
Y• W°.
d W = f-.W J ¢ m
►� F' Z O W —
O
_ _ _V Z Q Z '_ W N• U � _ . .•Z
1 Z C7 Q F. — Z J
cc 2c
O N Z Z• N >- W c
•�
W tf1 W cc tn
O W f• O• ' W J W Y- W J ¢N
,w ma mu cr m
W ¢
O W > li w
_co
Y O Y Z
N3¢
Q 3 u !-¢
.� ` W y ! 2 Z
Q 0 zs i �^ z.- ac�
W W. � L O
2 G �
( W KO O W c> ws — c0cr m w J—
uj
Q. O `""' a"
3 z
Q W ►-�cc
m O _WHER-
TcN'+`
a Y
F- Y¢ cc ze
to zo ¢ x=
Z W
Ic o z —
W N z� //Z
> w oc O F
c N_J v � _
w u
. _ •� o N 4
aw
O � •
a —
EXHIBIT VIII
ME M OR AND U M
TO: Ray Windsor, City Manager
VIA: Mark Joseph, Administrative services Director
FROM: Henry Engen, Community Development Director 41b
DATE: January 27, 1989
RE: Mid-year Budget Review: Community Development Department
As indicated in the attached December, 1988 status report, this
Department is operating within the appropriated budget.
With respect to anticipated action in the remainder of the budget
year which might need attention, I would note the following:
1 . Downtown Master Plan - This would require budget action fol-
lowing receipt and selection of consultants . The figure
used to date is $25,000 .
2 . Arborists - Revisions to the Tree Ordinance and alternate
meaner engaging professional arborist services may be
effective by April . It appears we will be able to cover the
costs of such services within our existing budget for the
remainder of this fiscal year if the plan check contract
services account holds up. In any event, we would look to a
specific appropriation for FY 1989/90 based on our
experience through the end of this fiscal year.
As a final note, we may, depending upon the status of the
abatement program, experience costs associated with it.
HE:ps
Enclosure: Community Development Department Expenditure Report:
July, 1988 - December, 1988
1
! M
COMMUNITY DEVELOPMENT DEPARTMENT
EXPENDITURE REPORT: JULY 1988 - DECEMBER 1988
(50% OF FISCAL YEAR)
Y-T-D
FUND DESCRIPTION APPROPRIATION EXPENDITURES PERCENT
010-010 Permanent Salaries $ 383,120 $ 190,405 50%
010-015 Cafeteria Plan 11800 400 22%
010-020 Temp. Pt-Time Sal. 56,787 16,299 29%
010-030 PERS 53,816 26,712 50%
010-040 Overtime 2,000 91 4%
010-050 Health Insurance 34,242 18,658 55%
010-060 Workers Comp. 4,307 2,167 50%
010-070 Medicare 1,496 747 50%
SALARIES & BENEFITS $ 537,568 $ 255,479 48%
020-010 Car Allowance $ 2,100 $ - 1,225 58%
020-020 Dues/Member./Conf. 13,000 5,254 40%
020-040 Postage/Freight 2,100 893 43%
020-070 Photocopying 6,500 3,773 58%
020-090 Publications 2,400 11150 48%
021-000 Spec. Supplies/Services 8,000 2,721 34%
021-020 Office Supplies 6,500 2,517 39%
021-050 Vehicle Expenses 11000 524 52%
021-065 Equip. Rep./Maint. 500 0 0%
021-090 Gasoline/Diesel 1,500 452 30%
022-041 Gen. Plan Update 20,000 7,815 39%
024-070 Advertising 1,500 762 51%
025-050 Aband. .Bldg. Demolit. 10,000 0 0%
025-055 Nuisance Abatement 10,000 0 0%
224-055 Contract Serv.-Plan Check 20,000 10,385 52%
224-056 Noise Element 6,600 0 0%
224-057 Hwy. 101 Visual 2,500 2,500 100%
SERVICES and SUPPLIES $ 114,200 $ 39,971 35%
031-000 Furniture & Equipment $ 1,170 $ 205 18%
CAPITAL OUTLAY $ 1,170 $ 205 18%
DEPARTMENT TOTAL $ 652,938 $ 295,655 45%
2
EXHIBIT IX
NEW AND EXPANDED SERVICES/SUPPLIES
DEPARTMENT REQUESTS
• NOT FUNDED
CITY COUNCIL
Dial-A-Ride Saturday Service 27,000
Purchase of Lot 60 ,000
87,050
ADMINISTRATIVE SERVICES
Upgrade Secretary/Technician 3,102
Upgrade Finance Clerk II 1,090
4 ,192
COMMUNITY DEVELOPMENT
Upgrade Admin. Secretary I 7,892
Modify Sr. Planner's Salary 2,493
Make Bldg. Inspector position permanent 3,581
13,966
POLICE
Canine Program 10,300
Reclassify Support Svcs. Coordinator 1,737
Add Support Services Aide 22,109
Add Police Officer 30,849
Reclassify 3 Police Officers 5,706
70,701
FIRE
Add Seasonal Firefighter 3,400
Upgrade Admin. Secretary I 1,010
Upgrade Fire Marshal 2,643
Add Firefighter 16,600
23,653
PARRS AND RECREATION
Increase General Fund Support 47,600
Add Parks Supervisor 33,000
Increase General Fund Support (Zoo) 26,637
107,237
PUBLIC WORKS
Add 2 Maintenance Worker I 45,748
Add Secretary 19,758
Upgrade Super. of P.W. 6,002
Upgrade Sr. Civil Engineer 5,802
Upgrade Secretary/Technician 4,265
Add Civil Technician 32 ,226
11- ,�801�
1
NEW AND EXPANDED SERVICES/SUPPLIES
DEPARTMENT REQUESTS
NOT FUNDED
con't.
NON-DEPARTMENTAL
Floating Secretary position 26 ,000
Total All Departments $446 ,550
4L
2
0- 0
CAPITAL IMPROVEMENT PROJECTS
DEPARTMENT REQUESTS
NOT FUNDED
CITY CLERK
Computer Software 2,450
COMMUNITY DEVELOPMENT
Room 303 Furniture 2,000
Public Counter Expansion 4,600
6,600
FIRE
Replace 1978 Vehicle 4,000
Aerial Equipment 185,000
18'9,,000
PARKS AND RECREATION
Activity Building 50,000
Lighted Tennis Courts 8,000
58,000
PUBLIC WORKS
Vehicle Radio 1,000
Design 5,000
Home Computer Plan 14,000
P G & E Undergrounding Project 730,000
Flat Bed Truck 14,000
Open 1st Floor Hallways 1,000
Elevator Renovation 65 ,000
Room 304 Remodeling 10,000
840,000
Total All Departments $1,096:,050
1
3
EXHIBIT X
V� •,!• sy N w
w m 1w-1
—1 •-d a0
p � r N•.. � � ..p .� 8 8 pp..p M (per ��wpp H
� a cnr• � � �ryyi w � w F � 25 +3 5
og
t}�.
Y � 8 w rots o
cm x
P.0 w C7
a
Y ; $ � silNJ
w
F1
o o-F g
25r g � c r•
O rt T g V NN/1 ly. 8
O 9 O 9 OOO +O
� O X O O •,w ,roP O r0 O
a� § N
Ar �► w (� _w
V rt 6 � v O r0 r A O .►
SC y � o
9 E
ir
w v
rt � VI
Q C V N aro
a'
8 m � � � � � 8
1
0 EXHIBIT XI
FY90 - BUDGET CALENDAR
DATE ACTION
Thursday 1/26/89 Budget Calendar submitted to Department Heads
Monday 2/06/89 Budget Forms and Instructions to Department
Heads
Thursday 2/09/89 Mid-year Budget Review with Council
Friday 2/17/89 Finalize new Chart of Accounts for FY90
Friday 2/24/89 FY90 Preliminary Revenue Projections due
Monday 2/27/89 Departments turn in GIP requests; new staff,
equipment and/or services requests; to City
Manager
Mon-Fri 3/13-17 Initial Budget Discussions with City Manager
regarding new requests
Friday 3/31/89 Preliminary CIP Rankings to City Manager
Monday 4/03/89 Department Heads submit line item detail
budgets to City Manager
Monday 4/10/89 FY89 accomplishments and FY90
goals/objectives to City Manager
Mon-Fri 4/17-21 Final Budget presentations/discussions with
City Manager ; finalize CIP Programs
Friday 4/21/89 Finalize FY89 Revenue/Expenditures estimates,
FY90 Revenue estimates
Wednes. 4/26/89 Final budget decisions by City Manager
(finalize recommended FY90 appropriations)
Tuesday 5/09/89 Present 5-year CIP Plan to Council ; including
FY90 CIP Budget
Friday 5/12/89 Submit recommended Budget Document to City
Manager for sign-off
Friday 5/19/89 Deliver Budget Document to Councilmembers
Tue-Thu 5/23-25 Preview Budget with Council
Tuesday 6/13/89 Council adopts Budget in concept
Tuesday 6/27/89 Council adopts Annual Appropriation
Resolution for Capital and Operating Budgets
b\calendar .69
41AE
tW= AGENDA
rrot •
M E M O R A N D U M
TO: City Council February 9, 1989
VIA: Ray Windsor, City Manager
FROM: Henry Engen, Community Development Director
SUBJECT: Planning Commission Review of FY 1988-93 Capital
Improvement Program
BACKGROUND•
Following the City Council' s study sessions on the proposed
Capital Improvement Program, the matter was referred to the
Planning Commission for review pursuant to Section 65401 of the
Government Code. This section of the code requires that the
Planning Commission review and comment as to conformity of
proposed CIP with the General Plan. The Commission considered
the matter at their meeting of December 6 , 1988, with Paul •
Sensibaugh presenting the program and responding to questions .
COMMISSION' S COMMENTS:
A number of questions from the Commission had to do with sources
of financing. The Commission reviewed Page 119 of the General
Plan which recites Capital Improvement Projects within the
Colony, and it was noted that a number of the projects had been
completed or included within the planned CIP.
The Commission questioned whether the proposed information data
base scheduled for 1990-91 shouldn't be scheduled earlier in the
interest of efficiency in providing information.
There was discussion relative to maximizing pursuit of grants,
(such as for the Community Center) , while recognizing that
development of capital projects commits the City to long-term
operation and maintenance costs .
Development of routes to school was discussed; consensus being
that it should have priority for funding, while acknowledging
that monies available for simple road maintenance are currently
insufficient.
HE :ph
cc : Paul Sensibaugh, Public Works Director •
Mark Joseph, Administrative Services Director
Dennis Lochridge, Chairman, Planning Commission
• w j r ... w r.. Y.�. r r �rrn1 w" w Y`w r w w 4a' r .•r.Y 4.
r
ol
S �� 6 Z a � ��'` a,' 70•n � t N w �
y21 Nom. ; 74w 1trlrtf6 a3 rt '&
L 49 $
40
y m.. +ICrt G �§ r✓ S [ c- r x` �N:.. ti"�;{ r H �a� �.�.. r E-- S
.
^S 1 A J31 Qal CNC ��._ `. gm m, • "f101 w %
yl � � �n brl' "' 1ST i � � IN.I pp4 '•JO fw•Q��n� r C �rQ�t_# m �'��y°b' ,, y F'L.,1 e.
C 1 _ to 1 O C aU :. a. N t•t r[I QN1 N`• 1� `c Wl P w r' S
O _ 41 E7' g AI » 'F G `9P'..: G -,.. .., y .a• m �P 4
1 b 1 p?? • yyrr aa yy aa ff��v_v QI yy
1 , al NI �Otl 1'• y '' "Yr ...... _T C_ C r "`1`) w 1^ • Yf T r•N"i R Cm0 w
tA
� � �� nn �O O O �w 1 O • "O• O t/1 O : O O GO/i O N.Na m V_ O.00- •tl� <4.
1
.y m C C ± C rm•.: C � ; C N`•� Nom :. «r ?
sCri .., i enm. cm In",_
�O 1 .h a � R.11 tNn r N M fM�1- : N pN M� UI M N �•N+ [M[��[
1 .. � O [JI • -V OOep+ppOpp G �qqeeO pOpO� m �6SS~I Ne tJI S.[ GppO+ppO
�O .t � O � O O O+ •.:b" .O OW O 00: 4 00` 90 OO
I a
1 [] C C N N } � N pmt ,43• �`.
y 1 A C • b :C C 1 C 4qr C 01 6 r I �� Qt H f � T • m • m • m Q1 a�`.." ,p R f
• y • y Ot • -1 '... ..•1 Or... r'Qi .ri
41
yM•O r� r � N : M Y :W N M M H N [M�1 M.
1•Ja'• 1 J� n LAJI •-icy : � O � � VI N �V� _O b _
`c n 1 r • O w
r1}•w r w w rw�CwC ..r r • w •tea �.{yam.
1 I Cr w� "•T 1• Z• r ��.2 NC i «
N i r o ',• mom• • m- r�ri a z `Im
.;
El
1 •
i•r1 � T . I... 1 1 � _..� T'0T1 r T:: a ,VST . ati _ N�
1M• a a
y 1
1•AA 1 N � N pp~N M �"�• [Nn �w W M Y M
C9 O I Gn�• V 0 0 • O O• w N N C V� O
1
u o o+ oo o y o o g e
J• w rr } Y } r}-
{I r f r - Vr a w r 1- N• r yowA.Y A 2 77
r � 2 �r-.I r �Cj � wN� [�[� G Intl� 2•e '
lu
y I g r • T,..- w 11U rtya�mlb�1 rte eY-'rl O 4 !
F N 1 - "�l f'; I r 11 u C�'1 �Qnl 1 � �-` �•C �� ~a r C
M.nl 1 rail • N ' l'-f : to tIl N .rn•. Q��pp .'•.'VS ygQf
C A ty C N a pp 2 l
t 1 Q+ y r 2 O • N • [n N f Lfl rr r. r
rA 1 1 � C9 Q;S• � tH fr• m y ._.fm.• •O«n
VO ; Gn h ( O • _ y n O 0 0� m .fl elpN p[n V
~O 1 Y •o ( O I pOp O• O `OOY 0 0�
S O p0 Op0
r r r r r�+r r •Y r r O w `� « O O• Cs O O O r
• ) M r w r r w w r r r
N v
li --a E
S
66 40r
Ar,
ir
Ei
�P J,
a 89
4an
A
19
B=
IR
tn k,
9
C6,
IM
2'"'H —— —N`—— —
5i 5i
LE
N. cNil 09
t 9 Lo 4
MEETrN
ID G fifEAGENDA�
M E M O R A N D U M
TO: City Council
FROM: Ray Windsor, City Manage
SUBJECT: Lake Pavilion i
DATE: February 3 , 1989
I want to say, again, that I regret that Rod Levin' s analysis and
suggested alternatives was not available for you until the time
of the meeting, and even though there was no expectation on my
part that you would be making any decisions with respect to this
project, I realize that, without prior opportunity to review this
kind of material, it does make it very difficult for you to form-
ulate relevent questions .
Hopefully, this opportunity for review will have been taken by •
you for Thursday' s meeting on the budget update, and therefore,
allow for additional discussion among yourselves, leading to
direction to me to seek proposals for one of the alternatives .
It is no secret that I personally favored, initially, the pros-
pect of rehabbing the building, which I believed, without facts
to the contrary, would be as cheap or cheaper than a new facility
and would also retain some of the existing features , architecture
aside. I personally tend to lean toward maintaining sentimental
value where possible, particularly in communities in California
where change is so rapid and history so recent. Please remember
I grew up in Europe.
However, in light of the work done by Rod, I would have to go on
record supporting the removal of the existing facility. This is
based on several factors , not least among which are:
( 1 ) Size and cost;
( 2 ) Maximizing holding capacity, both for reg-
ular auditorium use, as well as banquets;
(3 ) Avoidance of extra costs from unforeseen
additional deterioration somewhere in the
existing structure, which would not be •
covered by the 7% contingency -- a figure I
believe to be too low;
1
(4 ) The opportunity to build to current code
standards, thus maximizing state of the art
construction techniques and minimizing safety
problems;
(5 ) Exterior esthetics -- in other words, im-
proved architectural features;
( 6 ) And, lastly, a building constructed in such a
manner that another story can be added at
such time as circumstances and resources
warrant, which provides the ultimate in flex-
ibility to a facility like this and may very
well obviate the need for a separate communi-
ty center facility.
I realize that the selection of an architect to work on this
project will be somewhat controversial, in light of the fact
that some preliminary design was already done on the facility
previously. I would like to suggest that the Council put
together a selection committee that is reflective of a cross-
section of the community; to this end, I would recommend a
member of Council , Planning Commission, Parks & Recreation Com-
mission, Chamber of Commerce, Historical Society and/or member at
large and the Parks and Recreation Director.
Recommendation:
That the Council select Alternate C as the project to be pursued
for construction, and direct staff to put together a Request for
Proposal for approval by Council at its meeting of February 28th.
RW: Cw
•
2
M E M O R A N D U M
Date : February 6, 1989
To: Ray Windsor, City Manager
Via: Andy Takata, Director
From: Gil Dovalina, Recreation Supervisor
Subject : Feasibility Study Atascadero Lake Pavilion
In reviewing the feasibility study developed by Ross Levin
MacIntyre/Varner Architects, which evaluates various methods
in rehabilitizing the existing Lake Park Pavilion.
Staff is in agreement with their recommendation of replacing
the existing structure with new construction which would be
consistent with the Parks and Recreation Element of
developing recreation facilities in existing City parks.
That the development of the Lake Park Pavilion should not be
considered as creating the Community Center for the City of
Atascadero, but in adding to the existing resources of the
Lake Park complex of picnic and group areas, walkways and
Paths, playgrounds, playing fields, wading pool , the lake and
Charles Paddock Zoo.
The Community Center location has not been determined, but
its need has been listed as a high priority in the Parks and
Recreation Element. The use and scope of a Community Center
should not be compared, or considered the same as the Lake
Pavilion.
The construction estimates in Alternate Scheme III are more
realistic in developing a facility that would meet the needs
of the community and the Lake Park area for community wide
recreation activities, classes and banquet facilities.
In considering the Pavilion as a community activity resource,
the Recreation Division would classify potential activities
through a variety of program elements . The elements would
represent program areas, each attempting to meet the leisure
needs of a particular constituency.
RECREATION PROGRAM ELEMENTS:
Arts
Graphics, printing, photography, painting, sketching,
sculpture
Class Types:
Graphics: Poster design, murals, cards Paper
models Flags, banners
Painting: Watercolor
Acrylic
Photography: Still , black and white, color
Motion, 8mm, 16mm, 35mm
Video tape
Printing: Woodcarving block
Linoleum block
Silk screening
Stencils
Sketching: Pencil
Etching on metal and scrimshaw
Charcoal
Pastel
Sculpture : Wood: Walnut, oak, driftwood
Stone
Clay
Sand
Metal
Plastic
Glass
These program activities could be further expanded to
encompass educational activities, contract classes, activity
clubs for youth and older adults, competition for
youth/adults through photo and art contests, special
performances or special events by touring artists .
Another cluster of activities would include crafts, again
developing program elements : ceramics, homemaking crafts,
home repair, jewelry, leathercraft, paper, weaving, and
woodworking.
Program Elements:
Dance
Environmental activities utilizing the lake
Music
Sports and games
After school activities
Day camps
Playground programs
Outdoor education/park activities
Open facility
Rec room
Social recreation
Facility rentals
A large recreation room that can be used for
general meeting, parties and community events.
Due to time constraints, this Feasibility Study has not been
discussed with the Parks and Recreation Commission. Council
may wish defer discussion for input by the Commission.
DESIGN ESTIMATE
ATASCADERO LAKE PAVILION
ADDITIONS & ALTERATIONS
01 /28/89
For
Ross Levin MacIntyre & Varner
1 129 March St.
San Luis Obispo, Ca
COMP SHEET
ATASCADERO LAKE PAVIrroN
ADD I T I ONS & A"RAT MI S
ENCLOSED SPACE COST ;OST USABLE SPACE
SCHEME CNE X000 SF X498. L'64. 00 X99. o5 /SF
SCHEME TWO 8000 SF $661 , 402.00 $82. a8$/: F
SCHEME THM 8000 SF $617, 024. 00 $77. 13S/SF
THIS PROJECT HAS BEEN ESTIMATED AT PREVAILING WAGES A 121 o REDUCTION
IN COST COULD BE REALIZED BY USE OF PRIVATE FUNDS
1
>r
i
I ,
i
S v
.601
a. a
x ILLI
IL
W
! ]JEW tsledf ■
71
E-: 4
.. f
i-�77
-.
-._• .' S ung._ ..!i' +.=.—• �«1 i{
t!to
U
m
W
i
a
cv
I >
v s
dam)
Jig
Jig
Lul
cc
;I
WW
n
a � 1
l r �
i �
ij
~r v V
IF Y � f . I. $ F•
j > m
y I�. _
W~ K
pvr 6.
n
MEEttNG AGENDA
DA tTEIYI� .r:L.,...
•
M E M O R A N D U M
TO: City Council
FROM: Ray Windsor, City Manager
SUBJECT: Downtown Lot Purchase
DATE : January 3, 1989
Bob and I were finally able to get together with Jack Stinchfield
to discuss the acquisition of the downtown lot. We were able to
reach a tentative agreement on both the price for the land as
well as a conceptual payment plan, which Bob will rough out for
your review at Thursday' s meeting.
We are, therefore, requesting that a brief closed session be held
• during your budget update review so that we may disclose the
details of our meeting and, hopefully, obtain your approval to
proceed with this acquisition.
RW: cw
cc: Kirk Pearson, BIA
•
s '
BOYD C. SHARITZ
CITY CLERK
A G E N D A
ATASCADERO CITY COUNCIL
SPECIAL STUDY SESSION
Atascadero Administration Building
Fourth Floor, Club Room
Tuesday, January 31 , 1989
5 : 00 p.m.
1. DISCUSSION AND REAFFIRMATION OF CAPITAL IMPROVEMENT
PRIORITIES, THEIR FINANCING AND DIRECTION TO PROCEED
2. CONFIRM MEETING FOR MID-YEAR BUDGET UPDATE REVIEW (Thursday,
February 9, 1989 , 5 : 00 p.m. ?)
Z.•
r
7
y
tAETtN
�iN
4
VAt
M E M O R A N D U M
TO: City Manager Ray Windsor.
FROM: Chief of Police
SUBJECT: Police Facility
DATE: January 19, 1959
During the weekend of January 7th , the steam heater in Sandi ' s
office increased the temperature to such a high degree that our
department computer file server (mainframe) ceased to function.
This, in turn, knocked out five other terminals in the police
department.
In order to resolve that problem, the steam heater was disabled
the following work day so that it won ' t run amok again, , there-
fore, damaging our software and hardware . Now, of course , it
. becomes so cold in our offices that we must operate small elec-
tric heaters - this seems okay ; however , when the thermostats
tell the two heaters to turn on simultaneously , the breaker,
switch kicks off , knocking out the six computers and everything
else in my offices.
In order to reset the switch , I must journey into the recreation
department adjacent hallway. Occasionally , I can get through the
day without having to repeat the process -- sometimes I get to .
repeat it overand over again! Now, I don 't wish to seem like a
whining , sniveling malcontent; however , we have been experiencing
this sort of thing for almost nine years , and its getting prog-
ressively worse .
The City Administration Building has been wired and rewired by
various electricians and handymen, each with good intentions,
each with varying degrees of success . Our Dispatch/Communica-
tions Room typically fails fire safety inspections due to the
disarray and multitude of electrical connections , and we simply
have over-taxed the electrical capabilities of this building with
our required equipment .
Perhaps of critical importance , given, State mandates , is the fact
that all law enforcement agencies in our county now have the
Enhanced 911 System except Atascadero -- we have delayed instal -
lation of this equipment until we move into the new police
facility , because Pacific Bell will only install it once free ;
the second time , it will cost $ 12 , 000 . 00 . If we drag this
relocation issue out much longer , there could be serious reper-
cussions , public relations-wise , and, perhaps , liability-wise .
1
Due to lack of proper security,:_ our police cars are vandalized
regularly. an several occasions, they have been incapacitated by
various creative criminals who wish to express themselves. Vehi-
cles belonging
ehi-
cles-belonging to our police employees have received similar
attention on numerous occasions.
When our officers arrest persons for various offenses, we have no
facilities to temporarily hold the prisoners, nor can, we separate
them (juveniles, adults, drunks, etc. ) as required by statute.
Our officers either have to hold prisoners by, ( 1 ) using the
patrol car as a "jail " in front of the P.D. , (2) using an office
with an assigned officer to watch the prisoner, or, ( 3) driving
the prisoner directly to County Jail ( usually takes the officer
out of our City for about two hours! ) . When there have been
several arrests made, the problem of separation and transporta-
tion is compounded..
As the department has grown to meet the needs of the community,
our work force has had to be scattered throughout City Hall on
four floors.' Our Property and Evidence Rooms are situated in the `
basement, and public access is invited through open and unlocked
doors at the perimeter . On the first floor are my offices as
well as Records and Communications (plus an Interview Room, ex-
posed to public scrutiny) . The Lieutenant , Watch Commanders &
Patrol Briefing are on the second floor, unsecured . The third
floor houses our Investigations Unit , the locker rooms and the
Juvenile Probation Officer. This issue , together with the whole
question of a functional , efficient and effective facility , has
gone beyond the standard joke in our department to the point that
it is now becoming a morale problem. City staff (myself- includ-
ed) is losing credibility on this issue; and, I would assume the
Council is experiencing this , too.
I make no secret of the fact that , as Police Chief involved for,
nine years in planning for a new facility , I am desparate to see
something of substance happen. An empty and boarded up Benos is
both an eyesore , as well as a constant reminder to the officers
and public of our indecision.
The preliminary design work is complete, which has , of necessity,
consumed precious dollars along with untold hours of planning
time . While I personally regret the fact that the total cost of
the new facility is higher than most of us would have wished, the
truth is the square foot cost for the entire project -- land
acquisition, building and improvements , is totally in line with
comparable facilities being built elsewhere in the State .
Finally , with respect to financing, I would still hope there is
some way for Council and yourself to work out a long-term debt •
package , in order to avoid unduly depleting our reserves. I am
convinced that this arrangement is sound and fiscally respon-
sible .
2
Thank you for hearing me out . I apologize if my frustration on
this issue sometimes gets the better of me .
Sincerely ,
RICHARD H . McHALE
RHM : sb
3
M E M O R A N D U M
TO: City Manager Ray Windsor
FROM: Chief of Police
SUBJ: Police Facility Acquisition - Chronology
DATE: October 25, 1988
As discussed, following is a list of alternative police facility sites which
have been considered by our, City since 1979:
1. City Hall Basement - renovation estimate: $220,000 - rejected because
of extensive mechanical alterations required.
2. City Hall 1st and 2nd floor conversion to P.D. use exclusively - costs
varied depending upon degree of remodeling - rejected because of
competing needs, cost, inadequate space and inability to accommodate
security needs.
3. Old Century Federal Bank Building - Traffic and Palma Ave. Building ,
was too small, was land-locked, insufficient parking and too costly.
(1982)
4. Masonic Building - Olmeda and Highway 41. Building was found to be
structurally unsound to use as a public facility. Renovation/restoration
would have been too costly and square footage availability was inadequate.
(1984)
5. Old Bank of America - Traffic Way. Building was too expensive, land-
locked, required excessive renovation and had insufficient parking. (1984)
6. Hendrix Medical Clinic Building - E1 Camino Real and Principal. We almost
bought this building, however, financial negotiations broke down. Good
building and site - a bit too small and land-locked. Also, too far
from central business district. (1984)
7. Modular office space to be located at City Hall parking lot. A short-
term solution rejected as too costly in 1985._
8. Ranger House, Atascadero Lake. Poor site for P.D. , too small, too-
expensive to renovate, rejected in 1984.
9. Police occupy Fire Station #1. Fire Dept. relocate to new northern
site more strategically advantageous. Rejected in 1984 as too costly,
disruptive to 2 departments, etc.
10. Build new facility on property on Capistrano Avenue near old hospital.
Proposal rejected by Council on recommendation of City-hired architect.'
Site preparation estimate of $250,000 plus. Access for emergency
ingress/egress poor. Inadequate land area to accommodate needed building
(only J acre of "buildable" area) , no room for circulation, etc. (1987)
11. Beno's Building - 5505 E1 Camino Real. This building was considered
after the Beno's president contacted measkingif the Citywouldbe i
interested in buying the property in 1987. In August, an appraisal !
was ordered by Council and same was completed.which set the market
value at $660,000. During the Council meeting of December 8, 1987,
a cost estimate of renovation was requested of our architect. At
the following Council Meeting, an estimate for total renovation was
reported at $1,048,071.
At the CouncilMeeting of January 12,1988, resolution #7-88 was
passed authorizing purchase of the Beno's building. ($640,000)
As mentioned previously, many other alternatives were discussed by a number of
people, however, those listed here were given the most serious consideration.
Also, during the time period reflected, there were three different committees
which had been commissioned by Council to investigate the acquisition of a
facility. Each committee made. specific recommendations, however, until the
Beno's acquisition, a consensus could not be reached by Council.
I remain convinced that our Council made an excellent decision in purchasing
the Beno's building for many reasons which have already been stated.
For your information. . .
i
RICHARD H. MCHALE
RHM:sb
M E M O R A N D U M
TO: City Manager Ray Windsor RECEIVED
FROM: Chief of Police NOV 319
88
SUBJ: Survey - Public Facility Construction Costs CITY MGR.
DATE: Nov. 3, 1988
Following are a few examples of construction costs for various police and
miscellaneous public *facilities. It is important to note, of course,
that in each of these projects, prevailing wages were paid in keeping with
state mandates.
1. Lompoc Police Facility Project
-Population: - 32,000
Total full-time personnel: 51
-Square footage of new facility: 16,000
-Project cost: $2,000,000.
-Square footage cost: $125.00
Furnishings: additional $100,000.
Note: Basically, all new construction except that old jail
was enhanced and attached to the new building.
2. Port Hueneme Police Facility Project
-Population: 20,000
-Total full-time personnel,• 27
-Project added 4,000 square feet to existing 5,000 square feet
-All areas modified through reconstruction/remodeling
-Total project cost: $800,000.
Square footage cost: $89.00
-Payment method: certificate of participation
3. King City Police Facility Project
-Population: 7,000
-Total full-time personnel: 15
-Square footage ofnew facility 8,000
Project cost: $912,285. less $40,000 for furnishings
-Square footage cost: $109.00
-Financing method: certificate of participation
Construction company: Norm Norton, Atascadero
4. Atascadero Mutual Water District Office
-Population: 23,000 `
Square footage of new facility: 3,232
-Project cost: $310,000 (doesn't include land cost)
-Square $96.00
Constructioncompany: Norm Norton, Atascadero
*These projects do not include the cost of land acquisition.
5. Atascadero County/City Library
-Population: 23,000
-Square footage of new facility: 7,700
-Project cost: $830,000. (doesn't include land cost)
-Square footage cost: $108.00
As you can see, the costs are fairly consistent, although for security,
seismic and durability reasons, police facilities usually are more
expensive to build. It is noteworthy in my judgement to'mention that
the old Beno's building is of the tilt-up concrete construction which
is highly recommended by our police architects for public buildings.
As you will recall, the current estimate for the Beno's building renovation
is $985,000 for the 12,000 square feet which equates to $82 per square foot.
For your information. . .
RICHARD H. MCHALE
RHM:sb
Ross LevIn & Madntyre
Arch i tests
1129 Marsh Street, San Luis Obispo, California 934 805 15431�291
JAN 10 W9
Date: January 9, 1989 CITY MGR.
To: Ray Windsor, City Administrator R EC E t D
City of Atascadero JAN 1989
P.O. Box 747
Atascadero, CA 93424 CJTY-MGR.
From: Rod Levin
Re: Proposed Conversion of a Department Store
Building/Site to a New Police Service Facility
City of Atascadero
Enclosed please find a copy of my letter to the Chief dated
September 15, 1987, with attachments from each of our engineers
regarding the feasibility of the above conversion.
Each of our engineers, Schott, Dittmann, and Gurries and Okamoto,
have extensive experience with projects of this scope, especially
those relating to building retrofits and alterations.
As a part of our design team they are expected to provide the
architect alternate cost effective design solutions with a strong
effort to meet project budgets.
Please do not hesitate to call me should you need additional
information. I am looking forward to our next meeting with the
council members.
t
truly,
R. LEVIN, A. I .A.
RRL:mkb
cc: Chief Bud McHale
Enclosures
MEMORANDUM
Ross Levin MacIntyre & Varner
Architects
RODNEY R.LEVIN AIA
KENNETH H.MACINTYRE AIA
JAMES R VARNER AIA
September 15 1987
Chief -Bud McHale
City of Atascadero Police Dept.
P.O. Box 747
Atascadero, CA 93424
Re: Feasibility Study
Proposed Conversion of a Department Store
to a Police Service Facility
Dear Bud McHale:
The firm of Ross Levin MacIntyre Architects and Marion J. Varner
and Associates consultants are pleased to submit to you and your
committee the following observations and opinions regarding the
feasibility of converting the above department store to a City
Police Service Facility.
This brief study does- riot include an in depth structural ,
electrical , mechanical or financial review of the above structure
and property. Calculations were not performed to check the
structural integrity or •electrical and mechanical" compliance of
existing systems.
Reference Data
1 . Construction drawings for the Safeway_Store (former use
prior to Beno ' s Department Store conversion) dated 1-6-60 by
Novikoff Engineers of Los Angeles, California, containing
sheets 1. through 12 ,of 15. The electrical plans were not
included.
2. Construction was based on the 1958 uniform building codes
and other ordinances and codes in effect at that time.
3. Structure was designed as a group occupancy F-2 other uses
includes in this occupancy are whole sale/retail , office,
drinking & dining establishments, printing plants, municipal
police and fire stations, etc.
Note!
The F-2 designation has been changed to B-2 in todays 1982
U.B.C. and virtually includes the same uses.
1129 Marsh Street,San Luis Obispo, California 93401 (805) 543-1291 f
I
September 15, 1987
Page 2
4. Areas_Extracted_from_Plans
Site area 57,543 sq. ft. or 1 .35 acres. Building area is
11 ,779 sq. ft. Parking lot area is 45,764 sq. ft .
5. Various memorandum dated July 24, 1987 from Chief Bud McHale
recapping actions and discussions of the Police Facility
site selection committee to City Manager and Council .
6. Letters and memos from Architect ' s consultants regarding
their observations of an on site review September 1 , 1987.
Consultants included Larry Myrick of Gurries & Okamoto ,
Mechanical Engineers and Steve Dittmann of. Dittmann and
Associates, Electrical Engineers. The original building
plans were also shared with Marion Varner for his response.
OBSERVATIONS_AND OPINIONS
The Site
The existing 1 .35 acre site is best described as fully improved
for the retail use intended. Approximately 80% of the site area
is relegated to paved parking with no landscaping. The balance
of the site includes the structure, loading dock walks and
retaining walls. The building is cited at the rear of the
property with sufficient paved space if the existing loading dock
is removed to provide secured parking for 27 police vehicles.
This same proposed secured area is bordered by a 6' to 12 ' high
concrete retaining wall ( in excellent condition) and topped with
a 4 ' high chain link fence. The front portion of the site has a
cross slope of 8' in 180 ' or 4.4% and at present contains 58
parking spaces. This front portion of the site is set at a
varying height of 4 ' to 6' above E1 Camino Real and also bordered
with a 4 ' high chain link fence. Two well placed accesses to the
site, one off of Rosario Street and one off of E1 Camino Real
afford excellent control of traffic which by the way is an
important factor when considering a site for a Police Facility.
The site is well located near the center of the City
approximately three blocks Northwest of City Hall as depicted in
Exhibit A. The site lends itself well to the separation of a
secured olice motor court and forty three unsecured parking
spaces for staff and public . Sufficient area remains for lush
landscaping and lighted walks.
September 15, 1987
Page 3
The Structure
This nearly 12,000 sq. ft. single story 1960 vintage structure of
type III construction consists of concrete reinforced tilt up
exterior walls, with eve heights of 16' and a panelized wood roof
system, wood joists, glued laminated beams and steel columns at
22' on centers. Approximately 50% of the south (front ) elevation
contains windows, one entrance with side lights located at the
south west building corner and three openings (2 - 8' wide and 1
- 4 ' wide) along the North (rear ) elevation. There are no
windows basically in the West, North and East elevations.
The building is not very old when calculating the life span of
most buildings, and based upon the concrete exterior walls it
makes it especially desirable for a Municipal Police Facility.
Our Structural Engineer indicates that additional windows may be
installed without too much difficulty. This practically square
( 108' x 111 ' ) one story concrete and wood well maintained
structure appears to meet the growth needs for the Atascadero
City Police Department. The basic shape and low roof line of the
building could be retained with some face lifting which would
prove to be an acceptable design within this community.
The conceptual floor diagram Exhibit "B" , showing the possible
use of the existing building is not a floor plan, but illustrates
that the required activities and spaces as outlined by this
Architect 's design program of May 1987 fits into the building.
The temporary holding facility can be constructed within the
present shell of the building and provide the required
construction type because of the sufficiently high roof line.
Electrical
The facility is serviced via three pole mounted P G & E
transformers on the Northeast corner of the property, providing a
120/208 volt three phase four wire service. If this service is
to be relocated underground, some expenses will be involved due
to the existing high retaining wall along that corner of the
property. The service ampicity is 1200 amperes which is
sufficient to serve the proposed intended use. The distribution
equipment is a product of J.T.E. Bull Dog , a defunct company.
Panels "A" & "B" are located on interior walls which may be
removed. Due to the recent installation of new flooring , the
electrical/mechanical under floor duct system could not be
located .
September 15, 1987
Page 4
It is apparent that the conversion of this structure to house a
Municipal Police Department would require the removal of all
existing lighting and distribution systems and installation of
new. If an underground service is required, space should be
alloted for a pad mounted transformer as well as an emergency
generator .
Mechanical
One built-up air conditioning system serves the entire building.
A portion of the system (evaporative condensing unit has been
abandoned in place and replaced with a new more compact unit
mounted on the rear loading dock. In spite of the present
retrofite, the HVAC system does not lend itself to an individual
office lay out plan as anticipated for a Police Facility. This
system would be removed and placed with possibly roof top package
units serving various zones throughout the building . Screening
of these units would also be required.
The existing plumbing utilities to the building which include a
1y2" water , 8" fire line, 4" sewer line. Gas should be of
sufficient capacity to serve the intended remodeled facility. f�
Probable_Construction_Costs
The following costs do not include cost of property A-E fees, '36.
plan check/permit fees, furnishings, renderings, tests and
inspections or any off site improvements the City may require. dR
JJ ,
Demolition - Site/Building $ 36,000.00 \R
New Construction t�
Site 80,000.00 r
Building 12,000 sq . ft . a $45/sq. ft . _5401000_00 �� U�
$656.000.00
Conclusion:
From our observations of the original construction documents and
an on s*rte inspection of the building , we find the Beno ' s
Department Store site -a very favorable conversion to the proposed
Municipal Police Service Facility.
In view of some possible opposition by the public regarding the
removal of retail use, ' the raised corner site provides first rate.
community exposure close to down town and City Hall . There is
September 15, 1987
Page 5
excellent access to . two streets and community at large, good
storm drainage with (no flooding history) , a well maintained
concrete and wood structure with no visible means of differential
settlement, single story efficiency and well defined secured and
unsecured parking areas..
The buildings present style of Architecture would not require
substantial face lifting to blend with the City 's character .
Site landscaping lighting, signage and walk ways could improve
this corner property uplift the public 's view and recognition of
its occupants immensely.
Bud, if you and the City 's Committee wish to meet with me and my
consultants regarding a further in depth analysis of the site or
just desire additional information, please do not hesitate to
call me at your convenience.
Enclosed, please find Exhibits "A" , "B" and memos from each
consultant .
Yo truly
RODNE R. LEVIN, AIA
RRL:dk
cc : Marion J. Varner
Larry Myrick
Steve Dittmann
a�
W'
m
77
1 LL
11 � �•
ill
ILI LU
Ll
i
I �
"'ISM
_ olt.Ej l.sck ;' JM�i. tYlv�� �--�— • I'b�'
NSI F / , cEt,� co"
l-�K
`IA
TdI,�1 ,� r PRoP aDN. W. D6�i cru,
cRift
— 7 — Ab
, r
EDGbMF
t
't Seo.
INV. . �6C%6P�u�3Y
INS°,uP �obAn10 p1Z, '"fl�''Y I►11 Af5Alp,
FLOOR PLAN
EXHIBIT B
1
248 EAST MAIN ST.
ALHAMBRA.CALIF.
ZIP CODE 91801
213 681.2441
818 796.8116
m R R 10 n J. V R R n E R R n D R S S 0 C 10 T E S RR(HITE(TURE • PLnnninG min
MARION J.VARNER.F.A.R.A.,President
September 3, 1987
Rodney R. Levin , AIA
Ross Levin & MacIntyre , Architects
1129 Marsh Street
San Luis Obispo , CA 93401 .
DearRod :
As you know, I have reviewed the alternate sites as suggested for the
proposed Atascadero Police Facility Project. Of the sites suggested
I believe the most desirable is the one that was formally a Safeway
Store. The concept diagram, including the site plan , illustrates
that the building can accommodate the projected spaces and the site
would have ample parking.
Our original proposal for projected space needs was a little over
12 ,000. square feet. The Safeway building is almost exactly 12 ,000
square feet , which means that with careful planning the existing
building should prove to- be very adequate. I would recommend that
at the rear of the building where you have shown some covered parking
and a found property room that an accessory building be constructed
in that area. This accessory building could house the found property,
building maintenance and janitorial supplies , a storage room, space
for impounded cars, and possibly a covered stall or two. This
building should be constructed for a future second story to provide
the flexibility that might be required in the future.
The concept diagram you submitted showing the possible use of the
building as a police facility should not be considered a "floor plan" .
It does illustrate that the required activities and spaces could be
fitted in the building , however, one or two elements are missing and
some of the adjacency relationships are not ideal . The spaces can be
adjusted to provide all of the requirements described in the original
program recommendations and the needs of the department.
The temporary holding facility can be constructed within the present
shell of the building and provide the required construction type
because the roof line is sufficiently high in that area to allow the
holding area constructed without any special difficulties . We can
also assume that some of the air handling equipment could be placed
on the roof rather than to require a large mechanical equipment room.
Page 2
Levin : 9-3-87
The following are comments regarding the Safeway site :
1 . With the development of the retaining walls the site is considered
level with the opportunity for maximum parking developments .
2. The site is well located near the center of the city and not too
far away from the .present City Hall .
3. For the size of the department a one-story building is recommended
for maximum efficiency. This site provides for that type of
development.
4. The basic shape .and roof line of the building . could be retained
and with some face lifting should prove to be an acceptable
design .
5. The site has access to two separate streets , which is one of the
important site considerations for a police facility project.
6. The existing building fortunately is almost exactly the size of
the space projected in our report.
7. The building is not very old when calculating the life span of
most building and based upon the concrete exterior walls , it
makes is especially desirable for police facility building.
Some additional windows could be added without too much
difficulty.
8. The existing plumbing soil lines are located on two separate
sides of the building which means that the additional plumbing
installations should be relatively economical . New electrical
and heating and air conditioning systems will undoubtedly be
required.
9. The site is arranged for an ideal separation of police motor
court and staff and public parking.
10.. The building is located on a corner with excellent visibility
which should provide the Police Department with first-rate
community exposure.
I am not sure what the cost of this site and building would be to the
city, but if it is reasonable , then I think this site is an excellent
choice.
Very cordially yours ,
MJV/wm MARION J . VARNER, F .A.R.A.
�ECTRITTMANN &cmnC I&TES
CELCAL ENGINEEP�:)
2665 SHELL BEACH RD - STE E
SHELL BEACH, CALIFORNIA 93449
1������1 pp 1` 805-773-3346
MR. RAk-Y ii .A.
� S LEVIN MACINTYRE AND VARNER"7C: p1�4Ni�F '�TS
SAN LUIS OBISPO, CALIFORNIA 93401
RE: SITE REVIEW OF THE ATASCADERO OLD SAFEWAY STORE, BENDS
FOR REUSE AS A NEW POLICE STATION.
Dear Rod:
Pursuant to our site review of the above referenced
facility, the following comments are noted.
1. The facility is serviced via three pole mounted P.G. &
E. transformers providing a 120/208 volt, three-phase, four
wire service. Service ampacity is 1200 amperes.
The existing service equipment and distribution equipment
are products of I.T.E. Bull Dog; an apparently defunct
company. Breakers and switches are available, but from
warehouse type suppliers at premium prices.
2. Two distribution centers, panels A and B are located on
interior walls which will probably be removed.
3. No visible trace of an under floor duct system was seen,
but the original plans call for one to be installed
Recommendations: The only electrical complications for
development of the site into a Police Facility are the
following:
1. If the new facility will require an underground service,
(Power and Telephone) the rear retaining wall will
provide some difficulty in extension of underground
conduits.
2. The facility will require a location for an emergency
generator. Also, a location for a pad mount will be
required if the service is undergrounded.
3. Typically, all lighting and electrical distribution
equipment will be required to be removed and new installed.
If there are any questions, please feel free to call .
Respectfully,
r
Steven H. Dittmann P.E.
September 1, 1987
113
--- �_ - ---"��-- -~ GURRIES & OKAMOTO, INC.
-_ MECHANICAL ENGINEERS
r�, �•^_ CUMERTINO. CA SAN LUIS OBISPO,
RICHARD M. CURRIES September 3, 1987 ROBERT Y. OKAMOTO
PRESIDENT
VICE PPF_SIDC-NT
11�1�111 P)INI'IVW VIM SS08
Ross Levin Maclntyre and Varner Architects 18618 d?$
1129 Marsh Street
San Luis Obispo, CA 93401`\ � i l,a
Subject: Atascadero Police Station
Attention Mr. Rod Levin
This letter is to discuss the possibility of converting the existing
Beno 's Department Store in Atascadero to a police facility. Upon in-
vestigating the site and existing building the following conclusions
were drawn:
A. The building has one air conditioning system for the en-
tire complex. This type of system does not lend itself
to an individual office layout plan. Since this is the
case, the existing system will have to be replaced with
a number of smaller roof top units to properly zone the
new office layout.
B. The existing utilities to the building, including gas,
water (1-1/2"), fire (81'), and sewer (4") should be suf-
ficient capacity to serve the remodeled facility.
In summary, it appears that this building could be converted to a
police facility without any major problems concerning gas, water,
sewer and fire, but an entirely new air conditioning system would
have to be installed.
Feel free to contact the undersigned should you have any questions
regarding this matter.
Very Truly Yours,
GURRIES AND OKAMOTO, INCORPORATED
Larr Myric - anch Manager
LFM/jm
3562 EMPLEO ST. SUITE A • SAN LUiS OBISPO. CIA 93401 005-544-4265
Fred H. Schott & Associates, Inc. Fred K Schott,P.E. Fred iorena
VIL STRUCTURAL ENGINEERIN LAND PLANNING&ARCHITECTURE Leonard G AJA Gonzalo d Pedroso
Larry G.BArch David G Wrrison
Rolft
AnkSAN LUIS OBISPO OFFICE (805)544-06 Mork T.Moore,Arch C Andre a G.Schott
Suburban Road,Suite A • San Luis Obispo,California 93401 PW p� P.E. ' T Schott
SANTA MARIA OFFICE (805)925-3433 Lane R.Boder KathrynA.M.Sedwick
222 West Carmen Lane,Suite 104 • Santa Maria,California 93454 John F.Cotton Philip Teyssier
Keith F.DeLapp Greg D.Wynn
Terry Goodpine
)Rlmcfg.
1988 MAY 2 1988
April 309 1988 ROSS •..• ,r,,,`urr \wccauTECTS ROSS LEVIN M.16idiTAE AUNITUE
Mr. Rod Levin
Ross, Levin, MacIntyre & Varner \�
1129 Marsh Street
San Luis Obispo, CA 93401
Subject: Proposed Police Building-Presently Beno's-originally Safeway.
Dear Rod:
This is to confirm the observations we made during our brief site inspection
with you on April 28, 1988.
The subject building structural system consists of conventional tilt-up
concrete wall panels with poured in place columns between panels and a panelized
wood roof system supported by large glued-laminated beams. Even though present
day tilt-up construction techniques are totally different, there are no indications
that the existing wall panels and columns are not totally adequate for the intended
purpose. The existing roof framing system is generally satisfactory although the
beam to central column connections should be beefed up and a detailed analysis
will probably indicate that the bottoms of the beams should be stabilized. There
are several cantilevered glu-lam beams projecting northerly which show substantial
weathering. These beams should be checked for "dry-rot" and appropriate actions
taken should they be deficient.
There is one deficiency in the building- which has been shown to be very serious
in virtually every earthquake which has occurred since this structural system was
developed. The deficiency is the lack of adequate connections between roof and
wall panels. It is relatively simple, inexpensive and highly recommended that
connections be added to insure that the roof and wall panels work together and
'support each other during earthquakes.
There is an extensive amount of retaining walls on the site. Most, if not all,
of the larger walls include precast panels. Although the method of support for
these panels is unknown at this time, there does not appear to be any very serious
structural deficiencies in the walls although there is a significant amount of
J
Fred H. Sch tt & Associates, Inc. Fred K Schott,P.E. Fred M.Moreno
C VIL—&STRUCTURAL ENGINEERING LAND PLANNING&ARCHITECTURE L90n0fd G. AJA Gonzalo d Pedroso
harry G �i4rch David G Poulson
Rollins
SAN'LUIS OBISPO OFFICE (805)544-1216 Mark A Moore.Arch Clarence I cola
200 Suburban Rood,Suite A e Son Luis Obispo,California 93401 Kevrn M. P� Andrew I Schaff
Poul M.Guthrie.P.E. Matthew T.Schott
SANTA MARIA OFFICE (805)925-3433 Lane R.Boder Kathryn A.M.Sedwick
222 West Carmen Lane,Suite 104 • Santa Mario,California 93454 F.
Greg D.Wynn
Terry Goodphre
Mr. Rod Levin page 2
April 30, 1988
shrinkage- cracking, spalling of what appears to be a plaster coating and
localized failures at chain link fence posts which were set in the tops of
some of the walls. The wall along the south property line shdws a horizontal
failure plane 18" to 24" below the top of the wall. It appears that the tops
of the precast panels exist at that point and that a cap was poured above the
panels. This cap is tied into the concrete slab on grade at the upper level
of the wall. We would expect that the normal, required tilting of a
cantilever wall has occurred and that the cap section was not designed to
either accommodate or resist it, resulting in the highly visible cracking.
This problem should be investigated further.
In general, it appears to us that the building is basically sound and in
good condition. Obviously one needs to check out the structural soundness
throughout, particularly in areas of roof leakage, but we would not expect
any serious or widespread problems. We would expect the building to be
totally satisfactory once the recommended connections are installed.
If you have any further questions in this matter, please do not hesitate
to contact us.
Sincerely yours,
Fred H. Schott
FHS:bhs
O
Ross Levin MacAyre & Varner
Architects
ROINlEY R. LEVIN AIA
KENNETH H.MACINTYRE AIA
JAMES R.VARNER AIA
December 27, 1988
Raymond Windsor , City Manager
City of Atascadero
P.O. Box 747
Atascadero , CA 93422
Re: Atascadero Lake Pavilion
Evaluation Report
Dear Mr . Windsor :
It was most pleasant meeting with you and the staff/council
members at the brief site inspection of the above on Wednesday
7 December 1988.
As a follow up to your- request , Ross Levin MacIntyre & Varner
Architects proposes to provide the City of Atascadero an
evaluation report which will assist both the staff and council in
determining whether to improve the present structure (bringit
into present code compliance) or replace the entire structure
with new construction for a not-to-exceed fee of $2400.00. We
suggest that RLM&V work on an hourly rate fee, schedule enclosed,'
in an effort to save the City money in the event that less time
is needed.
Should the City wish to have us spend additional time regarding
the development of some conceptual pencil sketches of floor plans
and an elevation of both the existina buildina improvements and a
replacement facility, we suggest an additional not-to-exceed fee
of $2200.00.
Both of the above fee proposals include printing reductions and
two presentations, one to staff/committee and one to the council .
Ray, we appreciate the opportunity to work for the City of
Atascadero and look forward to assisting you with this one.
Yours..Atruly, 1J,
RODNE� R. LEVIN A. I .A.
97
RRL:mkb
Encl .
1129 Marsh Street, San Luis Obispo, California 93401 (805) 543-1291
i
M E M O R A N D U M
TO: City Council
FROM: Ray Windsor, City Manager
SUBJECT: Agenda Item E-5 (a)
DATE : January 10, 1989
The Council Finance Sub-Committee and I have been pursuing a
number of issues since its inception. Foremost, of course, is
the question of identifying those projects which have the highest
priority both in terms of need and funding. Truth is, Council
has already endorsed the committee' s recommendations as part of
the draft Capital Improvement Program by designating the police
facility, Lake Park Pavilion/community center and Lake Park lots
purchase as its highest priorities . The sub-committee still
desires to resolve the matter of acquiring the historic amphi-
theatre property but recognizes that this has still to be
decided by the full Council. This specific issue will be before
you during the budget update but may be the subject of further
discussion prior to that time when the question of funding is
broached.
I have indicated to Council that any meaningful attempt to ac-
complish the completion of the police facility, Lake Pavilion
and lots purchase will likely have to involve some form of long-
term debt financing, utilizing (and I underscore the word
utilizing) existing revenue sources. The truth is, other than
the property tax, which can only be increased by a two-thirds
favorable vote of the electorate, we have no other taxing sources
of any consequence (and, of course, here I refer to the sales
tax) which can be increased with or without a vote of the peo-
ple. So, when we talk of debt financing, it must be understood
that whatever amount is required to pay the annual principal and
interest will have to come from existing revenues . . .period.
There are, then, at least three major questions to be answered:
First, is long term debt financing a reasonable, feasible and
acceptable method to address capital needs? Second, are the
police facility, Pavilion and lots purchase the priorities to be
addressed by such funding? And third, how much debt financing
is prudent given our existing and projected fiscal picture? In
my opinion it is time these questions were resolved by the full
Council so that we can move forward in addressing some of our
needs. To this end, I am requesting that Council set a study
1
session for which purpose I would intend to invite a financing
specialist (Brad Kerwin of First California Regional securities )
and police facility architect, Rod Levine.
One major stumbling block remains in this scenario, however, and
that relates to the Pavilion/community center project. At this
time, we still don' t know what the actual cost of such a facility
will be, mainly because the questions of rehab vs. a new facility
vs . an expanded facility have yet to be resolved. We know the
existing building is structurally unsound. We know, moreover,
that it will take somewhere in the neighborhood of a quarter mil-
lion dollars to bring it up to code. However, no one has ever
ascertained whether it would in fact be more cost effective to
rehab as opposed to starting from scratch.
The architectural work done previously was premised on a rehab
project and never addressed the larger issue of feasibility tied
to cost effectiveness from going in one direction or another.
The work of the original consultant was more a matter of solving
a problem (i.e. , facelifting & expanding the use of the existing
building) as opposed to identifying what problems existed and how
these might or might not impact renovation and its alternatives .
I feel strongly that we need to know the answers to such ques-
tions, and Rod Levine, who has donated considerable time already
to reviewing the project, has made a proposal ( as outlined in the
attached) to assist in providing some fundamental answers, both
structurally as well as schematically. From this, hopefully, we
can place some reasonable cost estimates on the various alterna-
tives leading to firmer understanding and direction from Council .
The costs proposed by Rod have been reviewed by the Finance Sub-
committee and can be absorbed through the Building Department' s
contractual account, thus avoiding any special appropriation or
action by Council .
I would like to move as swiftly as possible on this and would
intend to give Rod the green light early next week, following the
Council meeting.
RW: cw
Attachment
2
t
*Ross Levin MacAwre & Varner
Architects
RO[NdEY R. LEVIN AIA
�'>., $ �€ KENNETH H.MAONTYRE AIA
October 7, 19ee ! JAMES R.VARNER AI
a
• +t
.Chief Bud McHale,
City of Atascadero Police Department
P.O. Box 747
Atascadero, CA 93424
Re: Proposed Atascadero Police Service Facility
5505 El Camino Real
Atascadero, CA
RLM&V Project No. 8802
Dear Chief McHale:
Enclosed is one copy of Ross Levin MacIntyre & Varner Architects.
schematic statement of probable construction costs with
supporting break downs furnished by our estimator , Dan Stout of
. Norman Norton Construction Co . , dated September 30, 1988.
I have attempted to further clarify the phasing of cc.nstruction
and their related costs by depicting those areas of work
specifically included and those excluded or deferred to future
construction.
"A" depicts the probable construction cost for the entire project
as schematically designed on plans 1 through 4.
"B" depicts the probable construction costs for this project if
certain work items are deleted or deferred to some time in the
future in an effort to reduce initial costs.
"C" depicts the probable cost to complete those areas of work
deleted in "B" above within three to five years. A 10%
contingency is added to the cost estimate to cover the unknown
inflation and unpredictable bidding climate. A change inscope
of work could change this further.
Bud, I expect the council has four courses of action:
1 . Increase funding by $485,000,00 to allow the co»7t.rtictiorll u`
the entire project as depicted in "A" above.
2. Increase funding by $249,000.00 to allow the construction as
depicted in "B" Phase I .
3. Direct the Police Department and the Architect to seek
further cost cuts such as reducing the usable space within
the building beyond that depicted in "B" Phase I .
4. Defer the project until ample funding is available,
1129 Marsh Street, San Luis Obispo, California 93401 (805) 543-1291'
i
October 79 19ee Page 2
I personally feel the city has a responsibility beyond the fiscal
aspect of this project, and that is one of leadership as it
relates to the progress toward beautification of the downtown
area of this fine city. This project should be completed with
the entire exterior and interior improvements, including
landscaping, if they expect the private sector to conform to city
ordinances, etc .
The council must be reminded that the city has .purchased an
excellent site at a very reasonable price considering todays
costs to construct the present building shell at $30.00/sq.ft.
plus $250,000 of off and on site improvements. This choice real
estate was obtained virtually free.
I am looking forward to our presentation to the City Council this
coming Tuesday evening.
Your truly,
/ RO �EYY R. LEVIN, A. I .A.
RRL:mkb
cc: Marion Varner
Steve Dittman
Larry Myrick
Fred Schott
SCHEMATIC STATEMENT OF
IC �
PROBABLE CONSTRUCTION COSTS FOR THE
ATASCADERO POLICE SERVICE FACILITY
October 7, 1988
A. Entire Project
Includes all off site and on site work , all exterior
building embellishments including reroofing , mechanical
well and screen, and 11 ,779 square feet of interior building
finish which includes the complete holding facility, all
casework , and fire detection and suppression systems. This
does not include interior furnishings, radio and telephone
communications equipment, CC TV audio - surveillance
equipment , architects and engineering fees, test/inspection
and move in costs .and project funding costs.
Sub Total $ 937,556.00
Contingency 5% $ 46,878.00
Projected Total $ 984,434.00
B. Phase I
In an effort to reduce initial project construction costs to
meet the cities funding , the following work is deleted .
1 . All on site paving , concrete walks and curbs,
landscaping and irrigation, security walls and fencing
including the sally port and trash enclosure. It does
include reconstruction of the drive approach to Rosario
Drive and a new 6 ' high chain link fence around the
rear property lines and reconstruct all other perimeter
fencing.
2. Omit all exterior building embellishments including the
mechanical well screen with the exception of a new
building entrance, relocation of radio tower , reroofing
and maintaining the existing overhead electrical
service.
2. Omit the entire prisoner holdinq facility, rooms 114
throuqh office space 129, (which is converted to
temporary storage) , all interior casework except public
counter and security window at dispatch . Omit folding
partition in the briefing/EOC room, stairs and
mezzanine storage platform, saw cutting exterior
opening at sally port and related HVAC systems. Fire
detection and suppression systems are included .
4. Does not include such items as furnishings fees etc .
outlined in "A" above.
0
October 7, 1988 Page 2
Subtotal = $ 713,593.00
Contingency 5% = $ 35.680.00
Projected Total = $ 749,273.00
C. Phase II
This phase of construction includes those items deleted from
Phase I to reduce initial costs, and would be completed
under one contract approximately three to five years later.
A brief description of work included would be new paving and
striping of the parking, concrete curbs and walks,
landscaping and irrigation, sally port , all exterior
building embellishments, the entire prisoner holding
facility through office 129, extensions of fire detection
and suppression systems.
Subtotal = $ 295,250.00
Contingency = $ 29.525.00
Projected Cost = $ 324,775.00
1
Atascadero City Police Service Facility Beoe
SCHEMATIC EXHIBITS
Sheet 1 - Site Plan / Project Data
Sheet e - Floor Plan/ Room Ledgend
Sheet 3 - Exterior Elevations
Sheet 4 - Building Sections
Sheet 5 - Phase I Site Plan Elevations f Data
r
W i -6 2 3
cdI r �` 3
gY �1 x
£.• 3I'M
IRE
� 1
I1 of
LQq
10
i
L <
uj
u
I W
J z: t t :5 s J `r
. . . . • .
1 N
WI � I •
I
12
• • r • r • • . • _ r • • r r r r • . y ' • i • C
it Y � � �_► � O � J i .� t � • yl '� w a :1 � J � � �+ A � T Z� S - � J 4 � � y�
ig
ti
i
1 ~ 6
� - o
5 O C LW
j r r V
'4 LEE
E-® �� •
W
M
1 W c
1
W
. N
J � + 0ce
IL ui
1 •i � � 3 8 W
dl
IL
�' .�
_ e
g
i U
I -
Oz
00 z
W
_ d
O e
J
cc
rC afL # Qcc
g
W
.Y
41
M
v �y
V
< t -
Adbk
1 1 �
i' W a v
•� a
r 2►: � C
-♦ s �� 4yyyp♦ _ '� J i
*: c
� � .♦ m
e Q
sr — rL w
� q -r —i • 3 � a O
;� aIF
it Ar 0
0.
E 11 If
ccJT
,
\ .-17
tI
CE
II
nowW
ist i — V
Ll
3 c
am
Q �
MEMORANDUM
TO: City Council Members
FROM: Ray Windsor, City Manage
SUBJECT: Police Facility
DATE October 7, 1985
As you know, we have scheduled a presentation by the architect of
the proposed final design of the police facility. I would pre-
dict that, in light of your budget for the building of $500,000,
the estimates for the new facility of some $900,000 will cause
some trepidation, and, at first blush, this might be understand-
able. However, there are some factors to be considered with
respect to this project, which, hopefully, will help to keep it
in perspective
It just so happens that King City is presently constructing a. new
police facility. It is 8,000 sq. ft. , serving a population of
7,000 with 15 full-time personnel. Total cost for the building
is $872,285, which equates to $109 .03 per square foot. Inter-
estingly, the contractor is Norm Norton from Atascadero, who
assisted with our estimates.
By way of contrast, our facility will be 12,000 sq. ft. , serving
a population of 22,000+with 35 full-time personnel. Total cost
for the building rehab. and improvements is approximately
$900,000, which equates to about $75 per square foot.
In my opinion, we should not be deterred from pursuing this
project to fruition, primarily for the following reasons:
(1) Were we to go back to "square one" in the sense of
acquiring a vacant piece of property, either at fair
market value or, as in the case of the acreage at
Capistrano, by lease at no cost, the price of construc-
tion would have to increase to include basic site work,
i.e. , grading, parking, retaining walls, outside
lighting, etc. -- all of which, of course, exist at the
present site. If you will recall, it was estimated
that site work at Capistrano could cost as much as
$250,000. This would, obviously, affect the $75 per
sq. ft. estimate.
(2) Beno' s is, perhaps, not the most handsome build-
ing in the world, but the architect' s treatment will
1
provide a significant improvement to the appearance of
the lot -- something so desp4rately needed in that area
of downtown. Incidentally, '"'. we asked Norm Norton what
the cost of construction would be for a tilt-up build-
ing like Beno' s, and he estimated around $35 per square
foot. So, you can see that there is, in fact, consi-
derable savings to us from rehab. as opposed to brand
new construction similar to King City, because that
part of construction is already complete.
(3) Even though there are ways to reduce the cost of
the ultimate facility, I personally think it would be a
mistake not to build what we need for today and the
futures because the cost of adding on will always
reflect current and, therefore, inflated prices . In
addition, I think it would be a mistake to diminish
either the functional aspects of the internal operation
or the outside aesthetics. Your. commitment, as a
" priority, to the new facility is a vital component of
our desire to establish a greater sense of pride in
what we wish to become as a community, which takes me
to the final and, perhaps, most important reason for
moving ahead with the building:
(4) The building location and its rehabilitation is,
in my opinion, a critical part of our desire to revit-
alize the downtown True, no one project can, in and
of itself, make the downtown flourish again; but, one
project, on the scale of this and as strategically
located, can in my opinion become a major catalyst for
regeneration of our deteriorating core.
Financing the additional money required to complete the project
will not be easy, but it can be done, and I would like to sug-
gest, assuming Council continues to move ahead with the project,
that I be directed to come up with suggested alternative methods
of funding whatever dollar difference remains, which I will do
within one month.
RW:cw
(apdfacl)
2