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• � �/ AGENDA
ATASCADERO CITY COUNCIL MEETING
TUESDAY, MARCH 12, 2002
7:00 P.M.
-City of Atascadero
6500 Palma Avenue, 41h Floor
Atascadero, California
REDEVELOPMENT AGENCY: 6:30 P.M.
CLOSED SESSION:
1. PUBLIC COMMENT - CLOSED SESSION
• 2.
Call to Order
a.) Conference with legal counsel - Pending litigation (Govt. Code
Sec.54956.9)
Diamond v City of Atascadero
3. Adjourn
4. CLOSED SESSION REPORT
REGULAR SESSION, 7:00 P.M.:
PLEDGE OF ALLEGIANCE: Council Member Luna
ROLL CALL: Mayor Arrambide
Mayor Pro Tem Scalise
Council Member Clay
Council Member Johnson
Council Member Luna
APPROVAL OF AGENDA: Roll Call
COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address
the Council on any matter not on this agenda and over which the Council has jurisdiction. Speakers •
are limited to five minutes. Please state your name and address for the record before making your
presentation. The Council may take action to direct the staff to place a matter of business on a
future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed
by the Council.)
COUNCIL ANNOUNCEMENTS AND REPORTS: (On their own initiative, Council Members
may make a brief announcement or a brief report on their own activities. Council Members may ask
a question for clarification, make a referral to staff or take action to have staff place a matter of
business on a future agenda. The Council may take action on items Fisted on the Agenda.)
A. CONSENT CALENDAR: (All items on the consent calendar are considered to be
routine and non-controversial by City staff and will be approved by one motion if no member of the
Council or public wishes to comment or ask questions. If comment or discussion is desired by
anyone, the item will be removed from the consent calendar and will be considered in the listed
sequence with an opportunity for any member of the public to address the Council concerning the
item before action is taken.)
1. City Council Minutes - January 29-30, 2002
■ City Clerk recommendation: City Council approve the City Council minutes of January
29-30, 2002. [City Clerk]
2. City Council Minutes — February 26, 2002
■ City Clerk recommendation: City Council approve the City Council minutes of February
26, 2002. [City Clerk]
3. January 2002 Accounts Payable & Payroll
■ Fiscal impact: $1,097,348.86
■ Staff recommendation: City Council approve certified City accounts payable, payroll and
payroll vendor checks for January 2002. [Administrative Services]
4. Final Parcel Map 2002-0023 (ATAL 01-373) [LLA 2001-00311 13600
Santa Lucia Road (Landis/Wilson)
■ Fiscal impact: None
■ Staff recommendation: Council accept Final Parcel Map 2002-0023 (ATAL 01-373).
[Public Works]
B. MANAGEMENT REPORTS:
1. Atascadero Road Program - Trench Repair & Assessment District Programs
■ Fiscal impact: Trench Repair, none. Assessment District, $50,000 of budgeted funds
and staff time to administer the program.
■ Staff recommendation: Council:
1. Introduce for first reading by title only, the draft Ordinance amending Chapter
15, encroachment on public property of the Atascadero Municipal Code, relating
to trench cuts; and, •
2. Receive an update on the Assessment District Program. [Public Works]
2
C. COMMITTEE REPORTS: (The following represent standing committees. Informative status
reports will be given, as felt necessary.):
• Mayor Arrambide
1. S.L.O. Council of Governments(SLOCOG)/S.L.O. Regional Transit Authority(SLORTA)
2. Water Committees
3. County Mayor's Round Table
Mayor Pro Tem Scalise
1. Finance Committee
2. City / Schools Committee
3. Atascadero State Hospital Advisory Board
4. Economic Vitality Corporation, Board of Directors (EVC)
Council Member Luna
1. Finance Committee
2. Integrated Waste Management Authority (IWMA)
3. North County Homeless Coalition
Council Member Johnson
1. Local Agency Formation Commissions (LAFCO)
2. Water Committees
Council Member Clay
1. Air Pollution Control District (APCD)
2. City / Schools Committee
• D. INDIVIDUAL DETERMINATION AND/OR ACTION:
1 . City Council
2. City Clerk
3. City Treasurer
4. City Attorney
5. City Manager
E. ADJOURNMENT:
Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court,
that person may be limited to raising those issues addressed at the public hearing described in this notice, or in
written correspondence delivered to the City Council at or prior to this public hearing.
I, Marcia McClure Torgerson, the City Clerk of the City of Atascadero, declare under the penalty
of perjury that the foregoing agenda for the.March 12, 2002 Regular Session of the Atascadero
City Council was posted on March 5, 2002 at Atascadero City Hall, 6500 Palma Ave.,
Atascadero, CA 93422 and was available for public review in the City Clerk's office at that
location.
Signed this 5" of March, 2002 at Atascadero, California.
Marcia McClure Torgerson, City rk
City of Atascadero
City of Atascadero
WELCOME TO THE ATASCADERO CITY COUNCIL MEETING
The City Council meets in regular session on the second and fourth Tuesday of each month at 7:00 p.m., •
in the Council Chamber of City Hall. Matters are considered by the Council in the order of the printed
Agenda.
Copies of the staff reports or other documentation relating to each item of business referred to on the
Agenda are on file in the office of the City Clerk(Room 311) available for public inspection during City
Hall business hours. An agenda packet is also available for public review at the Atascadero Library,
6850 Morro Road. Contracts, Resolutions and Ordinances will be allocated a number once they are
approved by the City Council. The minutes of this meeting will reflect these numbers.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in .
a City meeting or other services offered by this City, please contact the City Manager's Office, (805)
461-5010, or the City Clerk's Office, (805)461-5074. Notification at least 48 hours prior to the meeting
or time when services are needed will assist the City staff in assuring that reasonable arrangements can
be made to provide accessibility to the meeting or service.
TO SPEAK ON AGENDA ITEMS
Members of the audience may speak on any item on the agenda. The Mayor will identify the subject,
staff will give their report, and the Council will ask questions of staff. The Mayor will announce when
the public comment period is open and -vvill request anyone interested to address the Council regarding
the matter being considered to step up to the podium. If you wish to speak for, against or comment in
any way:
• You must approach the podium and be recognized by the Mayor
• Give your name and address(not required) •
• Make your statement
• All comments should be made to the Mayor and Council
• All comments limited to 5 minutes(unless changed by the Council)
• No one may speak for a second time until everyone wishing to speak has had an opportunity
to do so, and no one may speak more than twice on any item.
The Mayor will announce when the public comment period is closed, and thereafter, no further public
comments will be heard by the Council.
TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA
Under Agenda item, "COMMUNITY FORUM", the Mayor will call for anyone from the audience
having business with the Council to:
• Please approach the podium and be recognized
• Give your name and address
• State the nature of your business
This is the time items not on the Agenda may be brought to the Council's attention. A maximum of 30
minutes will be allowed for Community Forum(unless changed by the Council).
TO HAVE ITEMS PLACED ON AGENDA
All business matters to appear on the Agenda must be in the Office of the City Manager ten days •
preceding the Council meeting. Should you have a matter you wish to bring before the Council, please
mail or bring a written communication to the City Manager's office in City Hall prior to the deadline.
ITEM NUMBER:—A- 1
DATE: 03/12/2002
DRAFT MINUTES
ATASCADERO CITY COUNCIL
Tuesday, January 29, 2002, 3:00 p.m.
Wednesday, January 30, 2002, 8:30 a.m. — 4:00 p.m.
***City Hall, Rotunda, 4th Floor***
Strategic Planning Workshop
TITESDAY,JANUARY 29,20029 3:00 P.M.
Mayor Arrambide called the workshop to order at 3:08 p.m.
ROLL CALL:
• Present: Council Members Clay, Johnson, Luna, Scalise and Mayor Arrambide
Absent: None
Others Present: City Clerk Marcia McClure Torgerson
Staff Present: City Manager Wade McKinney and City Attorney Roy Hanley.
COMMUNITY FORUM:
John McGoff,told the Council he thought they should only have strategic planning workshops
every two years to coincide with their two-year budget.
Mayor Arrambide closed the Public Comment period.
COUNCIL WORKSHOP—STRATEGIC PLANNING
[The City Council and Department Heads will be served dinner at 5:30 p.m. Members.of the
public planning to attend should provide their own meal.]
• City Manager Wade McKinney welcomed the City Council and explained how the workshop
would proceed. The Council reviewed their leadership styles and the City Council Norms. The
Department Heads joined the Council for dinner. After dinner,the Department Heads each gave a
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Pagel ®®1
ITEM NUMBER:—A- 1
DATE: 03/12/2002
presentation to the Council to update them on their individual department's operations and goals.
ADJOURNMENT: •
Mayor Arrambide adjourned the workshop at 9:35 p.m. to the next day, Wednesday,January 30,
2002 at 8:30 a.m.
WFDNF,SDAY,JANUARY 30,20029 R:30 A.M.
Mayor Arrambide called the workshop to order at 8:32 a.m.
ROLL CALL:
Present: Council Members Clay,Johnson, Luna, Scalise and Mayor Arrambide
Absent: None
Others Present: City Clerk Marcia McClure Torgerson
Staff Present: City Manager Wade McKinney and City Attorney Roy Hanley
COMMUNITY FORUM: None
COUNCIL WORKSHOP—STRATEGIC PLANNING
[The City Council will be served lunch at 12:00 p.m. Members of the public planning to attend
should provide their own lunch.]
The Council created a list of what is going well and what is not going well in Atascadero. They
also reviewed the City Council Vision and the status of current priorities. In conclusion,the
Council identified priorities for 2002.
ADJOURNMENT:
Mayor Arrambide adjourned the workshop at 3:35 p.m.
MINUTES PREPARED BY:
Marcia McClure Torgerson, City Clerk •
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ITEM NUMBER: A-2
DATE: 03/12/2002
"'°'` '"'' ' DRAFT MINUTES
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C"
ATASCADERO CITY COUNCIL MEETING
TUESDAY, FEBRUARY 26, 2002
7:00 P.M.
REDEVELOPMENT AGENCY: 6:30 P.M.
CLOSED SESSION:
1 . PUBLIC COMMENT - CLOSED SESSION
2. Call to Order
a.) Conference with legal counsel - Pending litigation (Govt. Code
• Sec.54956.9)
Diamond v City of Atascadero
3. Adjourn
4. CLOSED SESSION REPORT
City Attorney Roy Hanley announced there was no reportable action
taken.
REGULAR SESSION, 7:00 P.M.:
Mayor Arrambide called the meeting to order at 7:22 p.m. and Council Member
Johnson led the Pledge of Allegiance.
ROLL CALL:
Present: Council Members Clay, Johnson, Luna, Scalise and Mayor
Arrambide
• Others Present: City Clerk Marcia McClure Tor9 erson and City Treasurer David
Graham
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Staff Present: City Manager Wade McKinney, Community Development
Director Warren Frace, Administrative Services Director Rachelle
Rickard, Public Works Director Steve Kahn, Public Works
Technician Valerie Humphrey, Associate Civil Engineer Jeff van
den Eikhof, Police Chief Dennis Hegwood, Fire Chief Kurt Stone
and City Attorney Roy Hanley.
APPROVAL OF AGENDA:
MOTION: By Council Member Luna and seconded by Council Member
Johnson to approve the agenda.
Motion passed 5.0 by a roll-call vote.
PRESENTATIONS:
1. Proclamation - Proclaiming March 2002, "Grand Jury Awareness Month."
Mayor Arrambide read the proclamation and presented it to Leon Korba. Mr. Korba
thanked the Council for acknowledging the importance of the Grand Jury in our
community. •
COMMUNITY FORUM:
Ann Ketcherside, P.O. Box 941 , Atascadero, expressed her concerns with previous
actions of the Council by reading scriptures from the Bible.
Eric Greening, 7365 Valle, informed Council that the County Planning Commission
would consider the expansion of the Rocky Canyon quarry at their meeting on
Thursday. Mr. Greening urged City representation at the hearing.
Austa Haman, San Gabriel Road, representing the EI Camino Homeless Organization
(ECHO), gave the Council a summary of their services and a few success stories.
David Broadwater, 6604 Portola Road, employee of Atascadero State Hospital,
shared with the Council his concerns regarding the operations at the Hospital and
distributed a packet to the Council explaining those concerns in detail.
(Attachment A)
Council Member Luna asked the Council to agree to place this issue on a future
agenda as a public hearing and invite Hospital management to address the hearing. •
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Council Member Clay asked for clarification on the issues Mr. Broadwater raised.
• Council Member Johnson stated he is opposed to placing an issue on the Council's
agenda that is outside the Council's authority. Mayor Pro Tem Scalise agreed.
Council Member Luna said these issues affect many in the community who work at
the Hospital, however, they also affect the City Council and their legal authority
when there are escapes or riots which require support from the Police Department.
He would like the serious accusations as presented by Mr. Broadwater at least
investigated, then the Council would have the option to lobby their political
representatives for answers to the questions raised.
Council Member Johnson felt he could support sending a letter to local legislators
expressing Council's concerns regarding the information presented by Mr.
Broadwater. He cannot, however, support a public hearing.
Mayor Pro Tem Scalise, as liaison to the State Hospital, stated she will present this
information to Hospital staff and perhaps a special meeting could be called.
By consensus of Council, Mayor Pro Tem Scalise will discuss this issue with Mel
Hunter from Atascadero State Hospital and report back to the Council at the March
26, 2002 meeting.
• Mayor Arrambide closed the Public Comment period.
COUNCIL ANNOUNCEMENTS AND REPORTS:
Council Member Luna asked staff for a report on the possibility of hazardous waste
at the site of the proposed Youth Center. Public Works Director Kahn stated that
the site had been investigated and no toxins were found.
Council Member Luna announced that the Draft General Plan and EIR are out and
available at the City's website and the Atascadero Library. In addition there will be
two scheduled meetings to review the Plan; Thursday, March 21" before the
Planning Commission and a City Council workshop on Monday, April 8tn
1 . Measure A - Tobacco Settlement Funds Initiative - Council to
determine a position on Measure A.
Council Member Johnson and Mayor Pro Tem Scalise stepped down from
consideration of this item.
•
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PUBLIC COMMENT
Mary Maloney, Carmelita Avenue, asked the Council to support •
pp ayes vote on
Measure A.
Maryanne Cates, 5800 Cascabel Road, urged the Council to vote yes on Measure
A.
Eric Greening, 7365 Valle, stated he is going to vote no on Measure A and asked
the Council to. oppose the measure.
Tom Hale, 8375 Los Osos Road, thanked the Council for letting him speak again on
this issue. He spoke in favor of Measure A.
Pearl Munak, 3770 North River Road, Paso Robles, stated that AARP has endorsed
a yes vote on Measure A.
Charlotte Bryne, Tranquilla Avenue, speaking as Chair of the Commission on
Children and Youth for the County, stated they are against Measure A.
Mayor Arrambide closed the Public Comment period.
MOTION: By Council Member Clay to support a negative on Measure A. •
Motion failed for lack of a second.
Mayor Arrambide stated that Council would close this matter with the idea that this
is a very important issue and the community needs to get out and vote their
conscience.
A. CONSENT CALENDAR:
1 . City Council Minutes — February 12, 2002
■ City Clerk recommendation: City Council approve the City Council minutes of February
12, 2002. [City Clerk]
2. 22 Passenger Accessible Bus - Authorization to purchase through State
Department of General Services
■ Fiscal Impact: $48,000 funded through a Section 5311 Grant, $12,000 funded through
TDA funds
■ Staff recommendation: Council approve:
1. The draft Resolution authorizing the City Manager to execute contracts with the
State of California for Transit grant monies and amending the Transit budget to
reflect the purchase of an additional Transit vehicle; and,
2. The draft Resolution authorizing the Department of General Services of the State
of California to purchase vehicles on behalf of the City of Atascadero. [Public
Works]
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06
• 3. Azucena Avenue Drainage Improvements Project
■ Fiscal Impact: $30,000 from Amapoa Tecorida Fees Fund
■ Staff recommendation: Council:
1. Appropriate $30,000 from Amapoa Tecorida Fees fund to the Azucena Avenue
Drainage Improvements Project account.
2. Authorize City Manager to sign a Change Order for approximately $18,000 to
Arthurs Contracting, Inc.
3. Authorize City Manager to approve future Change Orders. [Public Works]
4. Acceptance of Final Tract Map 2001-0015 - (Tract 2271) 3900 Traffic Way
(The Lakes) (The Lakes/Wilson)
■ Fiscal Impact: None
• Staff recommendation: Council:
1. Accept Phase 3 and 4 Final Tract Map 2001-0015 (Tract 2271); and,
2. Reject the offers of dedication for public utility easements shown on Final Parcel
Map 2001-0015; and,
3. Accept the offer of dedication for Traffic Way right-of-way from Harold and
Gloria Myers dated January 27, 999. [Public Works]
Council Member Clay pulled Item #A-4.
MOTION: By Council Member Luna and seconded by Council Member Clay
to approve Consent Calendar Items #A-1 through 3.
Motion passed 5.0 by a roll-call vote. (Item #A-2 Resolution
Nos. 2002-003 and 2002-004)
Item #A-4 Council Member Clay inquired about the size of Lot 1 C. Community
Development Director Warren Frace stated that the offer to dedicate is shown at
.47 acres, leaving the remainder at 2.10.
PUBLIC COMMENT
Eric Greening asked if any property in the project were going at affordable prices,
what benefit is the public deriving from the open space, and whether failure to see
realized the expected public benefits are in any way grounds for not accepting final
tract maps on parts of the project.
Mayor Arrambide closed the Public Comment period.
Community Development Director Frace stated that the project was originally
approved in 1997 and the project that was built is consistent with the approved
map conditions, which did not include any specific requirements for any affordable
units. There is a large component of the project that is set aside as open space,
not to be developed where the lakes are located. All houses in the project are
imarket-rate houses, most likely selling in the high ranges rather than the moderate
ranges. Park fees to the recreation fund were paid in excess of current standards.
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MOTION: By Council Member Clay and seconded by Mayor Pro Tem
Scalise to accept Consent Calendar Item #4-A.
Motion passed 5.0 by a ro/%caU vote.
Mayor Arrambide recessed the hearing at 8:23 p.m.
Mayor Arrambide called the meeting back to order at 8.33 p.m.
B. PUBLIC HEARINGS:
1. Zone Change 2001-0019 / Conditional Use Permit 2001-0050 / Road
Abandonment 2001-0007 / Tentative Tract Map 2001-0008 (Tract 2444) -
9385 Musselman Avenue (Jim Shores / R. Thompson Consulting)
■ Fiscal Impact: The project would likely have a slight negative impact on City revenues.
As a general rule, single-family dwellings require services that exceed the revenue
generated by the dwelling.
• Staff recommendation: Council:
1. Adopt the draft Resolution certifying the proposed Negative Declaration 2001-0053;
and,
2. Introduce the draft Ordinance for first reading by title only, to approve Zone Change
2001-0019; and
3. Adopt the draft Resolution approving Conditional Use Permit 2001-0050 for the
Master Plan of Development subject to findings and conditions of approval; and, •
4. Adopt the draft Resolution approving Road Abandonment 2001-0007, a request to
abandon a portion of the Musselman Avenue colony right-of-way, based on the
appropriate findings and subject to the conditions of approval; and,
5. Adopt the draft Resolution approving Tentative Tract Map 2001-0008, subject to
findings and conditions of approval. [Community Development]
Community Development Director Warren Frace gave the staff report and answered
questions of Council.
Council Member Luna inquired about the community benefits for this project and
whether any of the units would be considered affordable. Director Frace stated
that under the current General Plan there are no policies or ordinances requiring any
portions of a project to be affordable. Because this is a discretionary act involving
a zone change, Council is free to add any requirements it sees fit.
PUBLIC COMMENT
Russ Thompson, R. Thompson Consulting, representative of the Applicant,
answered the questions asked by Council and stated he agrees with the
recommendations of Staff.
Mayor Arrambide closed the Public Comment period. •
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MOTION: By Council Member Johnson and seconded by Mayor Pro Tem
. Scalise to:
1 . Adopt the draft Resolution certifying the proposed Negative
Declaration 2001-0053; and,
2. Introduce the draft Ordinance for first reading by title only,
to approve Zone Change 2001-0019; and,
3. Adopt the draft Resolution approving Conditional Use Permit
2001-0050 for the Master Plan of Development subject to
findings and conditions of approval; and,
4. Adopt the draft Resolution approving Road Abandonment
2001-0007, a request to abandon a portion of the
Musselman Avenue colony right-of-way, based on the
appropriate findings and subject to the conditions of
approval; and,
5. Adopt the draft Resolution approving Tentative Tract Map
2001-0008, subject to findings and conditions of approval.
Motion passed 4:1 by a roll-call vote. (Luna opposed)
(Item #1. Resolution No. 2002-005, #3. Resolution No. 2002-
006, #4. Resolution No. 2002-007, and #5. Resolution No.
2002-008)
C. MANAGEMENT REPORTS:
1. 2001 Audit Report
• Fiscal Impact: None
■ Staff recommendation: Council review and accept the audit report for the fiscal year
ended June 30, 2001. [Administrative Services]
Administrative Services Director Rachelle Rickard gave the staff report and
answered questions of Council.
PUBLIC COMMENT - None
MOTION: By Council Member Luna and seconded by Council Member
Johnson to receive and file the audit report for the fiscal year
ended June 30, 2001 .
Motion passed 5.0 by a voice vote.
2. 2002 Community Development Block Grant Funds
■ Fiscal Impact: $242,266 in 2002 Community Development Block Grant Funds
■ Staff recommendation: Council forward to the County Board of Supervisors allocation
recommendations for the 2002 Community Development Block Grant (CDBG) funds as
recommended by staff. [Public Works]
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Public Works Technician Valerie Humphrey gave the staff report and answered
questions of Council.
PUBLIC COMMENT
Barbara Newsom, Atajo Avenue, EOC Health Services, thanked Staff for
recommending funding of their services, and asked Council to concur with the
recommendations.
J.D. Main, 9340 Madrilla Lane, Homeless Housing Project (HHP), asked the Council
to re-consider their request for funding for the Motel Voucher Program.
Eileen Allan, North County Women's Resource Center, thanked Staff for their
recommendation.
Frank Furtschneider, Atascadero Loaves and Fishes, thanked Staff for their
recommendation.
Pearl Munak, HHP, explained their services, how ECHO and other organizations
make referrals to HHP, and their current financial situation. She asked Council to
consider these factors when making grant recommendations.
Dwayne Homan, San Gabriel Road, representing ECHO, thanked the Staff for their •
recommendations.
Gail Gresham, Big Brothers Big Sisters (BBBS), asked the Council to consider their
application and referred to her handout. (Attachment B)
Jerry Kanamoto, Board Member of BBBS, asked the Council to support their
application for funding for the mentoring program at Atascadero High School.
Bernadette Bernardi, Executive Director Literacy Council, thanked staff for their
recommendation and asked Council to concur.
Barbara Newsom, discussed the importance of mentors in their program.
David Rile, Cuesta College Small Business Development Center Program, thanked
staff for their recommendation.
Mayor Arrambide closed the Public Comment period.
MOTION: By Council Member Johnson and seconded by Mayor Pro Tem
Scalise to approve the CDBG funds as allocated with the
exception of taking the $3,000 excess funds in the EOC and •
moving them over to the Big Brothers Big Sisters Program.
Motion passed 5.0 by a roU--call vote.
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3. National Pollution Discharge Elimination System - Phase II
• Fiscal Impact: $82,000
■ Staff recommendation: Council:
1. Receivei this report on Phase II of the National Pollution Discharge Elimination
System; and,
2. Direct Staff to begin development of stormwater ordinance and measures to
fulfill the requirements of the Environmental Protection Agency's Storm Water
Phase II; and,
3. Direct Staff on a specific funding option for the program. [Public Works]
Associate Civil Engineer Jeff van den Eikhof gave the staff report and answered
questions of Council.
PUBLIC COMMENT - None
MOTION: By Council Member Luna and seconded by Council Member
Johnson to receive this report on Phase II of the National
Pollution Discharge Elimination System; and, direct Staff to
begin development of stormwater ordinance and measures to
fulfill the requirements of the Environmental Protection
Agency's Storm Water Phase II; and, direct Staff on a specific
funding option for the program.
Motion passed 4:1 by a roU-call vote. (Mayor Pro Tem Scalise
opposed)
•
D. COMMITTEE REPORTS:
Mayor Pro Tem Scalise
Atascadero State Hospital Advisory Board: A presentation was made on the
effects of employees within the community both professionally and socially.
Council.Member Johnson
Local Agency Formation Commissions (LAFCO): LAFCO has Atascadero in their
sights and are working with Staff as needed to come on line.
E. INDIVIDUAL DETERMINATION AND/OR ACTION:
City Council
Council Member Johnson announced Twin Cities is 25 years old and is having a
celebration on Thursday, 3:00 p.m., all are invited to attend.
City Clerk
• Reminded Council that next Tuesday, March 5th is Election Day.
Y Y
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City Manager
For the next three days there will be a Department H •
y p Heads Strategic Planning
Retreat. Geoff English will be in charge of operations during that time.
Next month will be the 10-year anniversary of the Pavilion; a reception is planned.
F. ADJOURNMENT:
Mayor Arrambide adjourned the meeting at 9:55 p.m. to the next regularly
scheduled meeting on March 12, 2002.
MEETING RECORDED AND MINUTES PREPARED BY:
Marcia McClure Torgerson, City Clerk
Attachment A — David Broadwater, 6604 Portola Road •
Attachment B — Gail Gresham, Big Brothers Big Sisters
•
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Attachment : A
Atascadero City Council Mtg .
to: Atascadero City Council 2/26/02 2-26-02
re: Community Hazard presented by current operations at Atascadero State Hospital (ASH)
Under-staffing, Over-crowding, Escape Potential
Abuse & Neglect of Weakest & Most Dangerous SLO County Residents
•for: Inquiry into ASH operations.
The most disturbed and dangerous mentally ill criminals in California are housed at ASH, except
for those incarcerated in Pelican Bay. ASH has a higher rate of escape than any other institution in
SLO County. Conditions inside ASH perpetuate the potential for continued escapes. Those most in
need of ASH's services are denied them. Internal bureaucratic inertia militates against reform.
Governmental agencies must investigate and intervene to improve conditions, care and community
security.
In 1990, the U.S. Department of Justice's Civil Rights Division concluded its eight-year
"investigation of alleged unconstitutional conditions of confinement at Atascadero State Hospital" by
notifying ASH of its "continuing criticism of inadequate staffing". The CRD cited three specific
"deficiencies at ASH that were uncovered by our investigation" and "minimum measures needed to
correct those deficiencies". The CRD explained how understaffing leaves LOC (Level Of Care)
employees over-burdened and patients under-served & under-supervised, creating an unnecessarily
dangerous environment.
Among the CRD's "minimum measures" were adding: (1) one staff person per shift to
compensate for staff dispensing medications, and (2) one person per shift to compensate for staff
performing any individual (1-to-1) patient observation. This means that a day or afternoon shift on
a ward with 40 patients and a "1-to-1" should be staffed with seven employees, and that the night
shift should have four on duty. ASH's refusal to comply with these "minimum measures" (staffing
the day & afternoon shifts with only five, and the night shift with only three) leaves this typical ward
with staff at 71% & 75% the level recommended by the federal government. The third area of
deficiency involves the way minimum staffing levels are calculated and the inclusion of"a host of
unlicensed staff categories" in those minimums. ASH continues to use these methods to cheat staff
. and patients of adequate assistance, competent care and sufficient supervision.
ASH's practice of over-crowding wards with populations exceeding their capacity exacerbates the
problems created by understaffing, by jamming too many people into a confined space, and
eliminating places of refuge from the ambient cacophony and the availability of seclusion rooms for
those reacting violently to their environment. ASH refuses to adopt a policy prohibiting the use of
"quiet rooms" and seclusion rooms as patient residence areas. This creates a situation in which
neither staff nor their clients have effective means to cope with environmental contingencies or
stressors. Supervision and vigilance are compromised under these circumstances, as well. The ward
from which the serial rapist escaped in September was overcrowded, and it & those where the riots
occurred were subjected to this condition after those events.
Under these conditions, it is impossible for LOC staff to adequately observe and intervene in
activities that pose threats to the safety of those working and living inside ASH, or to prevent
exposure of the community to these threats. Patients intent on escaping are provided with an
environment in which it is relatively easy to engage in clandestine activities undetected.
Under these conditions, it is impossible for LOC staff to provide services to those clients ASH is
designed to help. The current level of SVP commitments exacerbates these impediments, but they
precede and will persist beyond this anomaly.
Attempts at reform from within have proven futile. As it now functions, ASH presents a clear &
present danger to the safety of the community at large.
It's clear that only pressure from neighbors and investigation by their representatives will provide
the impetus for improved worker, patient and community security. Local governmental bodies and
agencies must take the initiative to protect ASH's residents, workers and neighbors from the hazards
it.presents to them. Too many escapes and riots and too few corrective actions have occurred,
indicating that internal bureaucratic adjustments, by themselves, will be impotent.
Please initiate an evidentiary/ exploratory inquiry soon to examine this situation — before it's too
. late.
David E. Broa ater
Psychiatric Technician, ASH since 1972, DMH since 1969
013
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«:A _ 014
ASH Brief 11-2-01:
Threats to Staff& Community Safety
• Overcrowding of Wards/Units
• Understaffing of Wards/Units
• Lack of Control over Patient Behavior
ASH Administration's overcrowding and understaffing of the facility's units, and its subversion of
staff authority over patients are dangerous to employees and the community. These conditions increase
the potential for violence and escape. ASH Administration has repeatedly refused to correct these
conditions despite admonitions to do so by the federal government, ASH advisory committees, employee
unions & individual staff.
OVERCROXVDING
Before, during & after the most recent escape & two recent riots, numerous units are housing patients
at levels from 5 to 15 above capacity, despite an ASH vacancy rate ranging from 71 to 93.
Overcrowding causes:
• Increased tension among the patient population & potential for incidents of violence & injury.
• Elimination of Quiet Rooms (for patient relaxation) & Seclusion Rooms (for violent patient
containment).
• Decreased safety & security - reduced staff ability to:
observe physical conditions on units,
observe patient behavior, &
intervene in dangerous patient behavior.
• Increased potential for escape (ability to secrete materials & act covertly).
UNDERSTAFFING
• Staffing Ratio requirements repeatedly violated. (8-8-16 mandated AM, PM, NOC shift
minimums)
• Acuity System used to cheat units of adequate staff. (rounded-off fractions reduce staffing)
• U.S. DOJ/CRD 1990 recommendations ignored. (Medication & Individual Observation staff used
in staffing ratios)
ASH is required to staff units using 2 methods: according to patient population, & according to
patient needs. The ratio of staff-to-patients during the AM & PM shifts must be at least I-to-8 & during
the NOC shift at least 1-to-16. Individual patient needs in various areas of care (acuity-ratings) are used to
estimate the number of staff required on each shift. ASH includes staff dispensing medications and
performing individual patient observations in both methods of staff-allocation. ASH also includes un-
licensed staff in its staffing ratios.
Understaffing causes:
• Decreased patient services & structure.
• Increased patient anxiety& drug-usage.
• Increased patient violence & usage of seclusion & restraint.
• Reduced staff ability to:
observe physical conditions on units,
observe & intervene in dangerous patient behavior, &
• document & communicate patient behavior.
• Increased potential for escape (reduced supervision of environment & behavior).
015
minimum staffing ratio calculation, as requested by CAPT & the ASH Acuity Validation Committee.
ASH now uses an Acuity Rating system to deny adequate staffing in the same manner it uses the 8-8-16
calculations (refusal to allocate a staff member until the acuity rating reaches 0.45+ a whole number. i.e., a
rating of 4.43 permits only 4 staff/ shift). ASH has also recently engaged in allocating 1,, staff member to t
shifts, splitting an employee between two units, without any substantiation or rationale for the timing of
the assignment to either unit. ASH continues to include un-licensed staff in.its staffing ratio calculations.
and to use the 1-16 ratio for the NOC shift.
LACKofCONTROL
Three recent incidents and subsequent actions demonstrate the extent to which administration's
overcrowding & understaffing of ASH units present a clear& present danger to staff, patients & the
neighboring communities.
On 9-23-01, an SVP escaped from Unit 15 and was not apprehended until he reached Oregon. Unit 15
was over-populated (more patients than its capacity) before, during & after this escape. Within two days
after the escape, over-population had doubled. Within five days, it had tripled. Within eleven days, it had
quadrupled. Although administration was quick to enact disciplinary actions against unit supervision &
staff, its own actions further exacerbated the dangerous conditions on the unit.
Two riots broke out among SVPs on Units 30 & 23 after that escape. It was necessary to amass large
numbers of LOC staff and Hospital Police Officers to regain control of these units and suppress the
unruly, yet concerted, mobs. After these riots, both units were subjected to overcrowding. On Unit 23,
over-population had tripled within two.weeks of the riot there. It took a little over two weeks for
overcrowding to occur on Unit 30.
A description of the riot on Unit 23 and subsequent ASH administration actions follows. An
Expedited Health & Safety grievance was filed to correct some of the contributing factors. ASH
administration has denied the grievance and refused to comply with any of the requested & readily
available remedies. These events are demonstrative of conditions inside ASH, and the aggravation of •
them by ASH administration, which pose a threat to the safety of those outside the facility as well.
Precipitating Incident:
A riot nearly broke out as staff were involved in removing a patient in full bed restraints from the
seclusion room to the quiet room during the early part of the 10/2-3/01 NOC shift. Most of the patients on
the ward were in the hallway beyond the fire doors and refused to return to their rooms when directed to
do so. Numerous patients were slamming and pounding their doors. Numerous patients were yelling at
staff and threatening to murder the patient in full bed restraints.
A number of patients intruded into the area of the hallway adjacent to the seclusion room as staff were
attending to the patient in full bed restraints, contradicting directions to stay clear of the area. A number
of these patients engaged in verbally implied & non-verbal threats of physical violence toward staff when
physically blocked from entry into this area by staff providing a barrier. Physical contact was initiated by
one patient upon a staff member providing this barrier. This patient later threatened to murder that staff
member when similar direction was given.
Staff was unable to gain access to the hallway beyond the fire doors for about three-quarters of an
hour. This was due to the extreme danger presented by a hallway full of yelling, threatening and fist
brandishing patients who out-numbered staff present. At one point, these patients closed the fire doors
preventing any visibility beyond them. This was immediately reversed by staff opening the doors. Staff
engaged patients in a standoff at this point, but the patient barrier prevented full view of the hallway.
Most of the patients' rooms are beyond these doors.
Two red lights were activated during this incident, & two calls were issued for as many Hospital
Police Officers as possible to respond to the ward (one by phone to dispatch & one by the on-ward HP
Officer's radio). Upon assembly of a sufficient number of nursing staff and officers, and communication •
of needs for riot-suppression, crowd-control, & instigator identification, employees amassed at the fire
_ . 016
ASH Overcrowding/ Overpopulation
ASH Dail_ Census Sheet
Wd/Ca 9 /4015 /31,20 /34,21 /35,19 /47,7 / 3310 / 302 /33,22 / 3423 /35130 /43129 / 43!; T + Vac f
-1 1 /+ 1 1 1 1 1 1 1 1 1 k 8 „ 87
-12 / +
9-1,) / + 1 1 1 1 1 1 1 ; 1 ! 7 75
9-14 /+ I 1 1 I 6i 7�
9-15 /+ 1 1 1 1 , I I 1 ; 1 ' 6 75
9-16/+ 1 1 j 1 I 1 ( 1 1 1 J 6 p 76 j
9-17 /+ 1 1 j 1 1 6 ; 73 I
9-18 /+ 1 1 1 1 5 74 '
9-19/+ 1 1 1 1 1 j -5 77�
i
9-20 /+ 1 1 1 1 j I I i i l S y 77
9-21 /+ 1 1 j 1 1 1 , , j p 5 76
9-22 /+ 1 1 1 1 1 1 R 6 ° 77
9-23 /+ 1 I 1 1 I 1 1 " S ti 76
9-24 /+ G
9-25 /+ 1 2 1 1 1 I 1 h 8 79
9-26/+ 2 2 1 1 1 1 81 8-,-
9-27/+
29-27/+
9-28 /+ 3 3 1 1 1 1 10 75
9-29 /+ 3 3 1 1 1 1 10 75
9-30 /+ 3 3 1 1 1 1 10 76
10-1 /+ 3 3 1 1 1 1 10 77
10-2 /+ 3 3 1 1 1 1 10 80
0-3 / + 3 3 I 1 1 1 1 101 84
10-4 /+ 3 4 1 1 1 1 1 12 78
10-5 / + 3 4 1 1 1 1 1 12 76
10-6 / + 3 4 1 1 1 1 1 1 12 76
10-7 /+ 3 4 j 1 1 1 1 1 12 77
10-8 / + 3 4 1 1 1 1 1 1 L 12 77
10-9 / +
10-10/+ 3 4 1 1 1 1 1 12 72
10-11 / + 3 3 1 1 1 1 1 12 76
10-12 /+ 3 4 1 2 , 1 1 1 1 13 73
10-1-1, / + 3 4 1 2 j 1 1 1 13 73
10-14 /+ 3 4 1 2 ; 1 1 1 13
1 -71
10-15 /+
10-16 /+ 2 4 l 2 i 1 1 3 141 71
10-17 /+ 2 4 1 2 1 2 1 13 76
10-18 / + 2 4 1 2 1 1 3 1 14 83
10-19 /+ 2 4 1 3 1 2 1 1 15 82
10-20/+ 3 4 1 3 1 2 1 15 83
10-21 /+1 3 4 1 3 1 2 1 15 84
10-221+ 3 4 1 3 1 3 14 83
4JDate/
-23 /+ 1 3 I 3 8 93
Wd/Cap=Ward(unit)#c� Capacity(population ntavnlum)
+=date X:census amount Over Capacit}
T+=Total ASH census over capacity
Vac=total ASH Vacancies
017
U.S. Department of Justice / Civil Rights Division, 1990
On July 1, 1982 the U.S. Department of Justice started an investigation of alleged
unconstitutional conditions of confinement at Atascadero State Hospital, pursuant to the Civil Rights .
of Institutionalized Persons Act (CRIPA). ...
"The investigation is now closed despite continuing criticism of inadequate staffing, ...." [a]
"... we issued a findings letter on May 1, 1984, which advised you of deficiencies at ASH that were
uncovered by our investigation. Our findings letter also outlined minimum measures needed to
correct those deficiencies." [b]
"Our most recent on-site visit was conducted in early February 1989, with the assistance of our
consultant, Jeffrey Geller, M.D., M.P.H. ... In our view, although some problems remain at ASH,...."
[b]
"Whereas Dr. Geller found that direct care personnel strength, during the day and evening shifts,
gave an appearance of being reasonable, he stated that actual staffing levels did not allow patients
to take full advantage of available services." [b]
"Dr. Geller suggests that ASH's one-to-sixteen staffing ratio during the night shift be enhanced to
permit ASH to deal more effectively with emergencies." [b]
"Notwithstanding this closure decision,I trust that ASH, with full support from the state, will
continue to improve conditions and address those matters identified by Dr. Geller in his report and
summarized in this letter." [b]
"FINDINGS ...
LOC Staff: ...
It is the manner that these minimums are calculated that is problematic. The LOC staff included
in the calculations of the minimums are not only psych techs and registered nurses, but also a host
of unlicensed staff categories which include... psychiatric technician apprentices, ... psychiatric
technician students, psychiatric technician trainees, psychiatric technician candidates, and
prelicensed psychiatric technicians. Moreover, all LOC Staff, excluding unit supervisors, are included •
in the calculation of the ratio. Thus, staff doing close observations or one-to-one staffing are
included, as is the medication nurse. Finally, the staffing does not actually represent a 1-8, 1-8, 1-
16 minimum, since the requisite number of staff people does not increase by one staff until one is
halfway through any interval. In other words, the requirement to meet the ratio of one to eight for
thirty-two patients is obviously four. However, by Atascadero's calculation, the number of staff
required to meet a ratio of one to eight for thirty-three patients, thirty-four patients, and thirty-five
patients, is also one to four." [c. pg 4]
"Calculating the minimums in this fashion does create problems for line staff. Generally, the
person passing medication takes anywhere from three quarters to the entire shift in his or her task.
... On some wards in fact, it takes 1.5 persons to pass medication. ... Because the medication
person(s) counts in the ratio and because each staff member gets one hour for a lunch break, the
actual number of staff at any given point available to patients is considerably lower than the stated
minimum." [c. pg 4-5]
"For example.... ...an evening when there was nobody on a one-to-one, or close observation.
Had there been such, no one would have been able to leave the ward." [c. pg 5]
"It was clear... that the current determination of minimums negatively impinged on the ability of
patients to go to programs off wards.-... Less programming often leads to more medication usage
and more seclusion and restraint since patients are left on wards without structure." [c. pg 5]
"Given all of the above, the ratios of 1-8, 1-8 are certainly reasonable. The ratio of 1-16 is of
questionable adequacy and allows little room for emergencies. The ratios should be calculated
excluding the medication person and excluding any staff on the ward who are required to do one-to-
one staffing of any description." [c. pg 5]
"FINDINGS ...
Medical Record: The medical record,... (CRDS), continues to be a burdensome, cumbersome, and
time consuming for all disciplines of clinical personnel at the facility. The medical records system •
and its requirements place an increased burden on LOC Staff. [c. pg 5]
"The record requires personnel to simply fill it up with verbiage, which is noncontributory to good
patient care since it neither directs treatment nor reflects outcomes. [c. pg 7]
The problematic nature of the medical records is perhaps best exemplified by those treatment
teams that seem to be sincerely
trying to produce good to excellent records. .... Even a team who
follows all the rules and completes the paper work as it sh
ould ends up with re
arns of duplicative
per work which do nothing useful to assist the team in the care and treatment of i
isatients.
p [c.
41 7]
"SUMMARY OF MAJOR FINDINGS
� ... Those issues which
still come under the purview of requisite scrutiny and improvement are as
follows: ...
3. LOC staff needs to be in attendance in sufficient numbers such thatratios at os are maintained without
counting into the ratio the medicationerson and those L -
P s OC staff providing one-to-one
one
coverage. ...; the ratio of one to sixteen for the night shift needs to be serious) vi
Y reviewed.
ewed.
Shortfalls of LOC staff are generally compensated for by excessive sedation of patients through
overmedication." [c. pg 211
"4. The medical record system needs to be reviewed and overhauled such that it facilitates rather
than interferes with patient care and treatment." [c. pg 21]
ASH Memorandum announcing closure of 8-year investigation, including:
a. Memorandum "To: All Medical Staff Members" re: "U.S. Department of Justice Investigation", A.
W. Mertz, M.D., Chief of Staff. 4-19-90.
b. U.S. AG/DOJ/CRD letter to Calif. Governor "Re: CRIPA Investigation of ASH". J. P. Turner, Acting
Assistant Attorney General. 3-30-90. (CRIPA = Civil Rights of Institutionalized Persons Act).
cc: Calif. Attorney General, DMH Acting Director, ASH E.D., U.S. Attorney - Central Dist. Calif.
c. Enclosure to b.: U. of Mass. Medical Center, Department of Psychiatry letter to Special Litigation
Section, Civil Rights Div., U.S. DOJ, Jeffrey Geller M.D. M.P.H. 3-3-89.
•
019
"'State 'Coliforn'a
Memorandum
All Medical Staff Members
rs Date April 19 , 199
File No.:
Subject : U. S. Department
Of Justice
Investigation
From Atascadero State Hospital
(805) 461-2000
ATSS 690-0111
On July 1, 1982 the U.S. Department of Justice E1L_r_ta4 an investiga-
tion of al ee d unconsti oval conditions of confinement at
Atascadero State pital, pursuant to the ivil Rights of Institu-
tionalized Persons Act (CRIPA) .
Four evaluators came in 1983-84 and six problem areas were identi-
fied. A consent decree was reached in 1986 for improvements in .i .'
patient care. The in`vesf 1 _aL�_ nes now�,r lo-sed despite continuin
criticism of inadequate staffing, overuse. o restraint and sec-Iusion�'�"`
an excessive use and too frequent dosing of medications.
Attached is the report of Jeffrey Giller, M. D. from his (third)
visit to Atascadero State Hospital on February 2-3 , 1989 . Please •
note any comments about your patients and make a response to me.
Also be prepared to discuss these notations at the Medical Staff . fr
Forum on Polypharmacy scheduled for Tuesda �1ay s X99 0.
Audrey W. Mertz, M.D.
Chief of Staff
AWM:vw
Attachme:it
020
Civil Rights Division ?
• Office of Me Atttttant Attorney Genere: kcthtnFton.D.C. 20330
f•OR 3 0
Honorable George Deukmejian
Governor of California
State Capitol Building RE E IV FED
Sac--amen:.o, California 95F .4
I.PR 9 1990
Re : CRIPA Investigation of M#dcal wn 0".C.
Ata scadero State Hospital AluueroslauWw�d
Dear Governor Deukmejian:
I am writing to infor-c: you that the Civil Rights Division
of the United States Department of Justice has losed its
investigation of conditions of confinement at Atascadero State
Hospital (ASH) , Atascadero, California.
As you are aware, we began our invest' ation at ASH in 1982 ,
pursuant to the Civil Rights o Inst' utiona ize Persons
(CRIPA) , 42 U.S . C. § 1997 et seq. Since 1983 , our attorneys and
consultants visited ASH on several occasions to assess conditions
there. As a result, we issue a in Ings letter or
. which advised you of deficiencies at ASH that were un ovee b
our investigation. Our findings letter also outlined minimum y 1
measures needed to correct those deficiencies.
The Department retoured ASH through the years with various
experts to determine whet er the suggested measures were being
undertaken and implemented . Our most recent on-site visit was
conducted in early February 1989 , with the assistance of our
consultant, Jeffrey Gellcz, E.. D. , M. p. H. In his tour report,
which is, attached hereto, Dr. Geller observed that ASH continued
to make commendable improvements . Based on his report and other
available information indicating significant improvements, we
have derided o lose our invest' ation. In our view, although
some
rob :gain —at—ASH,
they are not of the magnitude
Congress intended us to pursuant to CRIPA.
Dr. Geller made several critical observations with respect
to care -it ASH, however, which we believe would be construc-
tive to share with you now. Regarding the issue of staffing ,
Dr. Geller concluded that ASH should increase its efforts to
hire. mcre professioe
nal and direct care
need 'or addltiona psychiatrists to resolve nasho.rtfalltwhich
ASH has , a --- ---- - edged. Whereas Dr. Geller found that direct care
-�_._ .
•
021
1
2 -
personnel strength, during the day and eve:.ing shifts , gave an •
appearance of being reasonLble, he stated that actua-1 staffing
levels did not allow patients to to}-.e full advant::ge of—available
serve ear. Gel-ler suggests that ASH's one-to-sixt—een st L-f- lig
ra-El during the night shift be enhanced--t? permit ASH o deal
more eftectively with emergencies .
Dr. Geller praised ASH for continued gains in its practice
of psychopharmacology. His commendation was tempered, however,
by concerns that ASH still needs to step up monitoring efforts
with respect to a number of drug and other p::actices identified
in his report attached hereto. We would also call your attention
to the need to closely monitor use of restraint and seclusion at
ASH-. Though fewer patients are being placed in restraint and
seclusion, statistics recently provided by ASH otherwise show a
disturbing growth in the total hours of restraint and seclusion
used since 1987 .
Notwithstanding this closure decision, I trust that ASH, �
with full support from the State, will continue to improve
conditions and address those matters identified by Dr. Geller
in his report and summarized in this letter.
In closing, I wish to thank State officials and ASH staff
for their cooperation in this matter.
Sincerely, •
James P. Turner
Acting Assistant Attorney General
Civil Rights Division
Enclosure
cc: Honorable John K. Van de Kamp
Attorney General
State of California
Mr. Douglas Arnold
Acting Director
Department of Mental Health
Mr. Sidney F. Herndon
Executive Director
Atascadero State Hospital
Robert L. Brosio, Esquire
le United States Attorney
Central District of California •
022
University of MI. ssachusetts Medical Center
0f•"A. -
�, Department of Psychiatry
v
Lc�e AL.�enue, No-:ti
° 1 a 63 Worcester, MA 016;
(SOS) 856-6580
March 3 , 1989
\ � Robert Stern , Edward Stutman
Special Litigation Section
Civil Rightf: Division
United States Department of Justice
320 First Avenue N .W.
Washington, DC 20530
Dear Mr. Stern & Mr. Stutman :
On February 2 and February 3 , 1989 , I made a site visit to
Atascadero State Hospital upon the behest of the United States
. Department of Justice , Civil Rights Division. My report follows .
DATA BASE
DOCUMENTS: Prior to touring Atascadero State Hospital (ASH) , I
reviewed the reports that I had written on my two prior visits to
that institution . I had visited Atascadero State Hos itl
p at the
request. of the United States D �-
epar..ment of Justiceon Au_
us
t 26
27 , and 28_,.-1.98.6 and on February 4 and 5 , 1985 . g
During or subsequent to my visit to Atascadero State Hospital , I
reviewed the
follow '
lna materials : ASH Tables of Organization ;
Daily Census - February 2 , 1989 ; Level of Care
(LOC)
Staff -
February 2
1989 • LOC Guide
deforHinimu
Minimum Staffing;. ASH StafPsychiatrist and Physician Surgeon Positions'- February 3 , L1989 ;1989 ;
List of Program Directors and their disciplines ; Monthly
Statistics on Admission and Discharge ; Correspondence H
g ndence b w
et ee
P n e�Ss.
and HCFA - 1988 ; Correspondence between AS:: and JCAHO - 1968 ; DMH
Special Order No . DSH 117 - (Psychotropic Medication) - July 1"
1967 ; DWH Special Order No. DSH - (Psychotropic Medication) -
draft , July 1-- , 1988 ; DFEH Special Order Vo. DSH 113 -
(Psychotropic Medication) - September 1 , 1988 ; ASH Administrative
Directive No . 518 (Restraint and Seclusion ) - January 3 , 1989 ;
DMH Special ` Order No . DSH 127 (Movement Disorder) - March 1 ,
• 1966 ; ASH Administrative Directive No. 516 . 2 (Movement Disorder )
023
2
April 19 , 1988 ; ASH Administrative Directive No. 503 (Infection
Control ) - January 5 , 1988 ; ASH Administrative Directivc: No.
503 . 1 (AIDS) - draft; ASH Quality Assurance Program; Restraint .
and Se%lusion quarterly reports 1988 ; Restraint and Seclusion
annual reports 1987 , 1988 ; Special Incidents Reports 1988 ;
Contracts with California Universities for Extended Medical
Education; Handbook of Rights of Mental Health Patients (DF[H) ;
ASH - Patient Privileging -System; ASH Trial Competency Program;
Psychotropic Medication P.eview Committee 1988; Mortality Review
Committee : Juan Crespin 034367 - Death by suicidal hanging 5/86 ,
Michael Zelonis 33490 - Death 20 pul edema and recent episode of
neuroleptic malignant syndrome - 2/88 ; Ilidia Hedeiros 36879
Death by suicidal hanging - 3/88., Thomas Crecz 35458 - 20
metastatic abdominal cancer - 1/88 ; Medical Staff Bylaws ; Medical
Staff Rules and Regulations ; Medical Staff Committee Assignments
- 1988 .
INTERVIEWS - During my tour of Atascadero State Hospital , I
interviewed and/or had conversations with the following
individuals :
Gordon W. Gritter, M. D. , Medical Director
William J. Summers, Clinical Administrator
Nicolas R. Burgeson, Director of Information Resources
Norman Black, Legal office , DMH
Ben McLain, Standard Compliance Co-ordinator
Harold Carmel , M.D. , Assistant Medical Director
Pat O'Rourke , Unit Supervisor, Program I , Ward 2 •
Duane Moench, Unit Supervisor, Medical Services
Mitchell Brimmage , Shift Lead, Ward 1
Wanda Anderson, Unit Supervisor, Program II , Ward 10
Elyse Beem, Medical Nurse , Ward 10
Jack Pierce , Nursing Supervisor, Program VII
John Beaton , Unit Supervisor, Program VII , Ward 27
Debra Freeman , Unit Supervisor, Program IV, Ward 25
Adelle Borden , Nur.-e , Ward 25
Bill Varges , Shift Lead , Program V, hard 12
Melissa Shemick, ' Psych Tech, Ward 12
Fred Messing , Unit Supervisor, 'Prograr: IX, Ward 17
Sylvia DeMorales, Nursing Co-ordinator, Program III
Faren Sheppard , Psychologist/Project Co-ordinator, Ward 16
Paul Catham, Psych Tech, Ward 16
Peggy Thomas , Training Co-ordinator, Sex Offenders ' Program
Greg-Wright, Shift Lead, Program IV, Ward 15
Stephanie Garner, Psych Tech , Ward 15
TOUR SITES - All programs were visited at least once . For every
program no less than one ward was visited.
•
024
3
RECORDS Rr'.' E n - On each ward visited , the medication record
. for all patients on that ward was reviewed . Individual patient
records were also reviewed on each ward. On no ward were less
than two records reviewed in detail . For a list of patient
records reviewed, see Table 1 .
FZTrDZNGS
HOSPITAL ORGANI ATTON - Thn Atascadero State Hospital should be
complimented for the relationship between its Administrative
Staff and its Clinical Staff . As I had observed one year ago ,
the rapport is excellent and the.morale is good.
Subspecialty areas , such as quality assurance and the pharmacy,
are laudable .
The tables of organization show some inconsistencies and at least
• warrant a review. Noteworthy are the fact that psychiatrists are
shown to be responsible in a line authority fashion to Program
Directors in some of the tables of organization, in other tables
of organization, they are shown to be directly responsible to the
Clinical and Medical Director. Further, the tables of
organization show that all nursing staff are directly answerable
in a line authority fashion to the Clinical and Medical Director,
yet the coordinator of nursing services is directly answerable to
the Executive Director. Finally, in the table of• organi =ation ,individuals of significantly less training have line authority
over individuals with considerably more clinical training .
Basic to the hospital organizational structure is the issue of
whether or not each program ought to be allowed to develop its
own organizational structure or whether the hospital should be
functioning as a single entity with a consistent orcanizational
structure in every program.
PHYZICrL PLkNT: The Atasca :ero State Hospital continues to move
forward with its renovations ; the air conditioning project has
gone a considerable distance from its status one year ago; the
planned additional office space and program space were under
active construction.
taff� no Psvc iatri tG : Psychiatrists directly involved in ward
based patient care number 26 . 6 (see Table 2 ) . Based on a
hospital census of 917 , this number yields a ratio of one
psychiatrist for every thirty-five patients . The ratio of
psychiatrists to patient; rano_es from one to ten on the Acute
Ward to one to sixty-three on ward 11 . The current number of
direct care staff psychiatrists is inadequate for the task of -�-
patiente' �aluat`ion , care and 'treatment at Atascadero State
hospital , a finding which Dr. Carmell aa„eed Eith . He indicated
the current level of utaf inc was inadequate and that the
0215
4
facility was attempting._.to_activel.y__recruit to fill vacancies .
Psvchclogistsi The current number of psychologists directly
involved in ward assignments is 28 . 1 , rendering a ratio of
psychologists to patients of one to thirty-three (see Table 2 ) .
The ratio, however, is substan isy ih g}ier than that on some
wards . Based on current standards of practice , there ought to be •,
a sufficient number of psychologists such that there can be one
psychologist for every twenty to thirty patients dependent upon
how their functions are defined on any given ward.
S(ZGial Work : The number of social workers is 57 . 5 . This leaves
an average ratio of one social worker for every sixteen patients .
If ward 8 , with its ten social workers is excluded, the ratio is
one social worker for every nineteen patients . This ratio of one
to nineteen appears adequate given the fact that placement into
the community is not an isasue for a substantial percentage of the
population at Atascadero State Hospital. (See Table 2 )
LOC Staff : The numbers of LOC staff employed at Atascadero
State Hospital were apparently sufficient for the hospital to
meet staffing ratio of 1-8 , 1-8 , and 1-16 on February 2 , 1989 .
They were in fact, able to do this without having to hire any
overtime and without pulling staff from the registry with the
exception of two staff people who were unnecessary to meet the
minimums , but who were employed because of specific needs of the
pa.tient population at that time.
It is the manner that these minimums are calculated that is
problematic. The LOC staff included in the calculations of the
minimums are not only psych techs and registered nurses , but also -i.
a host of unlicensed staff categories wh_i_ch include student
•i'`Ts ance , gra uate studeh� assis a`nce, hospfta1 workers ,
psychiatric technician apprentices , social service assistants ,
psychiatric technician students , psychiatric technician trainees ,
psychiatric technician candidates , and prelicensed psychiatric
technicians . Moreover, all LOC staff , excluding unit sl!pervisors
are inciudn the calcu a ion ofh_e ratio. Thus , staff doing
clos observations or one-_to-onrstaffing are included , as is a 'r-
medication nurse Finally, the s _a —--does~not actually
represent a 1-.8 , 1-8 , 1-16 minimum, since t o requisite number of
staff people does not_ increase by one stoLf until`-one—i-S-1ialnk ry
t-thou -a_ terval . n-o�her words,- the requiiemen��to neet'
tFie ratio of one to eigt:: for thirty-two patients is obviously
four . However , by Atascadero's calculation , the number of staff
required to meet a ratio of one to eight for thirty-three
patients , third-four patients , and thirty-five patients , is also
one to four.
Calculating the minimums in this fashion does create .problems fo
_line staU_. Generally , the person passing medication to}:!s
an;r»here from three quarters to the entire shif in his or her .
026
5
• task. This is by report of the line staff. On some wards in
fact , it takes 1 . 5 pe: - ins to pass medication. On Program 4 ,
i-'srd 25 , medication is passed by a medication person who taY,er
h--'s or her entire eight hour shift and the medicatioi. assistant
who takes approximately four hours of his o:- her shift. Because
the medication person(s ) counts in the ratio enc: because each
staff member gets one hour for i lunch break, the actual number'
otaff_a_t a given _poi.r�.� av_al.abl.e.to_pati.erit�,_ s�c-Qnslderably
lower than—the stated minir..un. For example : on Program 5 , Ward
- 12 , there were thirty-two patients with one registered nurse and
three psych techs . The one registered nurse took nearly her
entire shift to pass medication .' • Given that each of the three
staff had an hour lunch break, there were in fact, four =taff
available to the thirty-two patients zero hours of the eight hour
shift, three staff available five hours of the eight hour shift,
and two staff available three hours of the eight hour shift.
There was a evening activity on this second shift. There was a
requirement that o:.e staff go with six patients . That evening it
meant that no more than six patients could go to the evening
activity because the staff could not afford to send more than one
staff person off the ward. It is noteworthy that this occurrence
was on an evening when there was nobody on a one-to-one or close
observ..atiorL Had there been such, no one wou d have been a e o
leave the ward.
. It was clear from discussions with LOC staff on several wards
that the current determination of minimums negatively impinged on
the ability of pat e o go to programs off war s . This held
truer for the second shift than for the f s s 1 t, and was
obviously truer in those situations where patients had lessor
privileges than in those situations where patients had greater
privileges . Less programming often leads to more medication
usage and more seclusion and restraint since patien s are eft on
wards without structure . `-
Given all of the above , the ratios of 1-8 , 1-8 are certainly
reasonable . The ratio of 1 �__is ,of questionable_adequay and
allows little room �mergencies . The ratios should be"
�- calculated ercludinq-the_beCication person an exc _u_dina an
sta_f on the ward who are recuired to do ' orie-to-one staffr-- _of � r-
'ariy�3esc ptio .- _ .---•-.__-... ..__ _.._.. __ ...
Medical Office* of the Day: The Atascadero State Hospital has a
psychiatrist and . a primar:: care physician on duty nights and
weekends . This is in accord with good practice .
MEDICAL P.ECORD: The medical record , which uses a Clinical
Records Documentation System (CR.DS ) , continues to be a
burdensome , cumbersome , and time .consuming _for' all disciplines of
'c�`fn_czl 'pe:so:�nel at the facility . The medical records system
• ��
and its reauirements place an i�ased,.burden on_..LOC s�aff . it �"
was not uncor.ncn to see st=aff merbers u-iiting..-i.n.-the_recor_c:
027
G
nursing stations---at_almos_, anytime . For example , on Program 4 ,
`Ward--2.5—at 4: 00 p.a. , there were six IAC staff for a census of
forty-eight. Three of theta were in the nursing station writing
in records . On the Sex Offenders Program, there were five IAC +
staff for thirty-seven patients . At 2 : 00 p.m. , four of them were
in the nursing station charting.
There is so much paper work _generated by these records that the
support staff ca�T"" eep up with tietyping. Records often have ,!
`trifi'et-'"day reatment p anning ccc:iference reports which remain
untyped . In fact, some parts of the permanent medical recc-d for +
these n? nety day treatment conferences are hand written on lined
white paper and/or on lined yellow paper.
Statements on the treatment planning conferences are often of a
boiler plat- nature . See for example , patient €37690. In other
charts , data is missing . For example , on patient 135705 , the
sections for summary of psychiatric medications , psychiatric
progress notes , abnormal movements and summary of physical and
medical status are all blank.
While records are often up to date , this is not always the case.
See for example patient 136810 , who had no team conference report
in his record since the seven day team conference on July 19 ,
1988 . When I asked staff , they were able to locate in someone 's
office , a treatment team conference report from January 12 , 1989 ;
no one could find the one which should have been done in October
On the other hand , this same patient had a discharge summary done
on October 12 , 1968 . This was quite an informative document, . but
as I have indicated in prior reports , it is problematic to have
discharge summaries done so far in advance . It was further
noteworthy that this patient also had discharge summaries done on
January 20 , 1988 , an addendum on March 20 , 1988 , and a further
addendum on May 25 , 1988 .
The psychiatrists are generally writing notes when they should.
One place where this seems to fall down is in the writing of off-
and on-service notes . For example , on patient 37246 , the
departing psychiatrist wrote no off-service note on January 3 ,
1989 . The psychiatrist who took over this patient's care wrote
no subsequent on service note . Psychiatrists are generally
writing notes when they change medication . These notes do not
always show a good rationale for the pharmacologic intervention ,
and the medical records are so complicated that the psychiatrists
apparently lose track of their own notes and so don 't follo::
their own plans . For example , patient 37611 was being treated
with thioridazine and haloperidol . The patient was :hanged to
thioridazine and chlorpromazine on December 12 , 1982 . There is a
note written which do•..s not justify the use of the two
neuroleptics , but does at least indicate a plan . . However , the
psychic .tilt then does not folio::-urs on his own plan . He
indicates that he was going to change the chlorpromazine to prn •
028
7
dosing after one week. The use of two neuroleptics , however, is
• never discussed in the progress note section again by the
Psychiatrist; this patient remains on the two neuroleptics in
February.
The record reguir personnel to simply fillet un with vP--t,; ARP
whi is noncontributory to good patient care since
ht neither
directs t'ratm—en t nor it
outcomes. F r example , patient
record 36376 . For problem 114 , depressed mood, on the specific
o:?jective form the objective is stated as follows ; "To further
s'..i:tilize and enhance his nondepressed mood 'is evidenced by his
self report that his depressed mood as five or less on a scale of
zero to ten. " For this same patient, on problem 163 (substance
abuse) , for which there is no specific objective form completed ,
there is on form Flan two , the following: "The clinical focus for
the patient is to clarify the active role he plays in creating
and maintaining the below problem and to support him in
identifying and acting upon choices which better promote his self
interests and well being. "
One of the most striking places where the medical record is
problematic is in its requirements for the documentation of
seclusion and restraint. The documentation of seclusion and
restraint requires personnel to enter data in six places in the
medical record : 1 . The treatment objectives and plan and
criteria for release ; 2 . The HD order; 3 . The IDit notes every
• two hours; 4 . The HD progress notes ; 5. The fifteen minute
sheet checks ; and 6 . The pink sheet. Tais has to be done in
addition to completing a special incident report. If a reviewer,
a covering physician, or even the treating physician the
following morning wants to understand the whys and wherefores of
the preceding days of seclusion and restraint, he/she virtually
has to conduct a treasure hunt through the medical record.
The Problematic nature of the medical records is perhaps best
exemplified by those treatment teams that seem to be sincerely
trying to produce good to excellent records . To this end , one '
can examine the medical records onward 17 completed by Dr. Hass
and his team . Even a team_ who "follows all.-the . rules__. and
completes the paper w � - - -
r ork as
P P .,t"should ;~encis�
dupl .G. .L_. __paper._work which do nothing useful to assistt tthep team
in the care and t r_e z - �`- - ----------—
tm`e n" o
f i ts` `a-t ..
.. .. - - P lents .
Finally, the usefulness of the medical record in patients with
AIDS is compromised by the current interpretation of
confidentiality requirements . There is a draft section for t:
Operating Manual concerning AIDS . Attention needs to be paid to
how to .treat patients respectfully and sensitively , but not to
negatively impact upon treatment by adherence to standards of
confidentiality that do not make sense . For example : Patient
No. 35705 is being treated far FIDS w; ':h AZT. The diagnosis is
. not listed , however . All treatment
planning ignores this
029
21
Patient No. 3651 •
On January 30 , 1989 , the patient was put i- -x, wrist
restraints ; there was an order for the wrist restraints , but
no physician note in tt.e progress notes , no IDN describing
interventions short of restraints .
SUF-vAP.Y OF ELjOP_FjNp_jj;GS
Once again I- findthat Atascedero State Hospital continues to
make commendable improvements . Those issues which sticAme...,
under ..the purview of requisite.,scrutiny an improvement are as
follows .
1 . While the table of organization is basically sound , there are
a few points that need to be addressed. These are the role and
location in the table of organization of the nursing coordinator ,
the structure of the program organization, and the supervision, of
considerably more highly trained nursing personnel by those of
considerable less training.
2 . Inadequate numbers of professional staff. Recruitment must be
active, particularly for psychiatrists.
3 . LOC staff needs to be in attendance in sufficient numbers such
that ratios are maintained without_counting. intorthe ratios .the
' medicatio_n._,person and those LO_C_staf , .providing one-to-one
coverage . The existeat staffing ratios areacequate- for�'the day
an0-pm shift; the ratio_o.f._one_to sixteen _for the nightshift •;°�"'
needs to be seriously r-eviewed. Shortfalls of LOC staff~are
generally compensated for by excessive sedation of patients
through overmedication .
4 . The medical record system needs to be reviewed and overhauled
such that i i ates rather than interferes with patient care
and treatment .
5 . Psychopharmacologic policies and procedures are excellent . In
practice , physicians are not always following the institution's
own policies and procedures. More resources are needed to
support further psychopharmacologic consultation. More resources
are needed for the pharmacy to be able to accomplish reviews and
audits of practices , and to provide feedback to the prescribing
psychiatrists .
6 . Seclusion and restrain policies are sound. The current
utilization cannot be ascertained because of a change in the
record keeping system. The practice of allowing a physician to
write an initial order for seclusion and reztraint that lasts
twenty-_`cur hours needs to be addressed . The ability to maintain
somebody * in locked room sc :lusion over night without outside •
review needs to b! ad-dressed . These practices allow for
030
22
• unmonitored or undermonitored seclusion and restraint and
therefore , open up the practice to abuse.
7 . The referring of psychiatrists ' responsibilities to IAC staff
through the ubiquitous utilization of prn dosing must be
rectified.
These recommendations.-.do_not ._differ -significantly_ from those that
I made i�z"• ort,ane-year a_go. If I were to prioritize that
1 i s `.
would start with the medical record , if for no other
reason then tha "i' is not'�a resource issue . That is , one does
not have to put additional_ funds into a facility to correct this
medical records systen. s In an ironic way, the medic records
system is a resource issue because it is drainingZ{e existent
resources of the facility. It might be the case that if the
record system facilitated rather than interfered u'ith atient
care l personnel would be freer to addres patients
Thera _._P_,.._. ._ -n their
py needs , in^their ,DL needs , and 1}as persons . The f
right operate more y facility
y
addit.iona Y than it does even without
1 personnel .
ADDENDUM
I would like to compliment Dr. Harold Carmel for his gracious ,
sensitive , and informative hosting of our visit to AtascaderQ'
State Hospital . It is a• pit} that Atasccdero State
Hospital clone him.
_
Sincerely rs
J e f )_A—
M. D. ,
M. D. , H. P.H .
JG: vab
•
® i
Atascadero State Hospital OPERATING MANUAL
•
SECTION PERSONNEL
ADMINISTRATIVE DIRECTIVE NO. 902
Effective Date: July 8, 1999
SUBJECT: NURSING STAFF ALLOCATION: MINIMUM ON-DUTY COVERAGE
Cancellation: This directive cancels Administrative Directive No. 902 dated September 18, 1997,
same subject.
I. POLICY
The Department of Mental Health has established that each unit will provide an on-duty nursing
staff to patient ratio of at least 1:8 for AM shift, and 1.8 for PM shift, and 1:16 for NOC shift.
Because the needs of the patients may vary from unit to unit or change with time, each hospital
shall develop a system that will identify those differences and, within existing resources, establish
and provide for the staffing necessary to meet those needs. It is the intent of this directive to
provide procedures for implementation of this policy.
II. ALLOCATION OF NURSING STAFF
A. Each Program will be allocated sufficient nursing positions to provide on-duty coverage
seven(7) days per week at a ratio of 1:8 AM shift, 1:8 PM shift, and 1:16 NOC shift. .
Registered nurse coverage will be balanced evenly based on the concept of one per AM
and PM shift delivered on acute units and scheduled on all others. NOC shift minimum
will be one R.N. delivered per program and one R.N. delivered on Unit 1. Additionally,
Program VII requires a minimum of two (2)R.N.s on the NOC shift.
Programs will strive to maximize registered nurse coverage:within available resources, in
that when it is necessary to adjust staff, the nursing and clinical needs of the patients will
be the most important factor in the decision making process.
An evaluation of the level of functioning and acuity needs of the patients in the Program
will be done by the off-going shifts, through use of the established procedures, to
determine the level of nursing care required by the on-coming shifts. Based on this
evaluation, RN coverage will be provided as necessary.
Anytime a patient's level of illness significantly changes, a nurse will complete an
assessment and the coverage of that unit will be adjusted to provide necessary care.
B. The Clinical Administrator,with input from the Program Directors, Coordinator of
Nursing Services, and approval from the Executive Director, will allocate nursing positions-
on each program. The allocation will be based on the needs of the patient, safety
considerations, and total program patient population and the resources available. Program
Directors will document any changes in the needs of the patients and forward that •
information and recommendations to the Clinical Admiivstrator.
A.D. No. 902
032
N%W NNW,
11I. ON-DUTY STAFF
• lr d
A. The Program Director is responsible for ensuring that each unit provides on-duty nursing
staff equal to the staff ratio established for each unit, including required registered nurse `y
coverage. The Program Director or designee will review unit staffing monthly and adjust
coverage as needed.
B. The minimum number of licensed nursing staff(RN,PT) to be on duty on all units, each
shift, is two(2). The balance of staff required to make up the on-duty requirements may
be comprised of unlicensed staff who are under the supervision of the Unit Supervisor or
designee. NOTE: Units 3, 8, 9, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28 (all
dormitory units and units with a second nursing station) require a minimum of three (3)
nursing staff on the NOC shift.
C. Each program will post on each unit in a place visible to level-of-care staff the minimum
staffing requirements for each shift.
D. Each program will prepare a Daily Staffing Report that will show actual staffing by unit
and shift for the previous twenty-four hours. This report will document the number of
staff required, the number of staff assigned and number of staff delivered. Staff delivered
will be reported by licensed or unlicensed status. This report will be forwarded to the
office of Coordinator of Nursing Services daily. The Coordinator of Nursing Services will
aggregate the results of these reports monthly and forward the report to the Clinical
Administrator.
• E. The Program Director or designee will prepare a Nursing Staff Position Report on the first
(1 st) of each month. This report will include the total allocation, the number of positions
filled by each category of licensed staff and the number of positions filled by unlicensed
staff. The report will also include the number of vacancies and the number of staff off-
duty for extended lengths of time (i.e. - compensation, NDl, and LOA). This report will
be forwarded to the Coordinator of Nursing Services.
F. Contingencies: The following situations may impinge on the ability of the program to
provide the necessary coverage. The Program Director is authorized to take the following
actions:
1. Unanticipated Staff Absences:
Temporary reassignment of employees to other units within the program.
➢ When available staff is insufficient to meet the minimum needs of the patients,
lt
request available excess staff from the "sister program."
the program wi
➢ Request staff from the Registry.
All of the above options must be exhausted prior to the use of overtime.
2. Unfilled Vacancies:
• Vacant positions(i.e., no funds encumbered) may be utilized when necessary to fund
coverage.
- 2 - A.D. No. 902 033
3; Worker's Comsensation and Non-Industrial Disability Leave:
The Program Director will attempt to establish parallel positions with the approval of •
the Clinical Administrator when necessary to meet minimum coverage requirements.
4. If the use of overtime,Registry staff, scheduling changes, or parallel positions are not
sufficient to provide minimum coverage, the Program Director may request the
Executive Director to temporarily transfer an employee from another program.
JON DeMORALES
Executive Director
updated—no changes
CrossRerermce(s):
Human Resources PMT
Nursing Procedure Manual
='
- 3 -
A.D. No. 902 034
Attachment : B
Atascadero City Council Mtg
2/26/02
• ' BIG BROTHERS BIG SISTERS OF SAN LUIS OBISPO COUNTY
a non-profit corporation
Making a BIG Difference, One Child at a Time, in San Luis Obispo County
Board of Directors P.O. Box 12644 San Luis Obispo, CA 93406(805)466-3570 or 781-3226
Chair FAX. 781-3029 E-Mail:bbbsoffice@fix.net Web Page: www.slobigs.org
"Captain"John Koepf January 23, 2002
Harbor Commissioner
of Port San Luis
Vice Chair Valerie Humphries
Jed Nicholson,Attorney
Adamski Moroski City of Atascadero
Secretary Staff & City Council
Bryan Gingg
investor/Community Advocate 6500 Palma Ave.
Treasurer Atascadero, CA. 93422
Brett Holman,CPA
Barbich.Longcrier.
Hooper&King
Rafael Alvarez Dear Atascadero City Council Members and Staff,
Rafa Ties 8 DocuTeam
Katherine Ranch
Realtors
tors
ne
Home 8 RaThank you for offering Big Brothers Big Sisters the opportunity of reconsideration for CE)BG
Lucian Dos Santos funds. This is a request to allocate $3,500 towards the support of the Freshman Mentor
Former Little Sister
MaryAnn Douglas Project at Atascadero High School as an asset builder for at-risk adolescents.
Big Sister
Rob Garcia
First Union Securities We realize that you have a limited number of dollars to share among the "Public Services"
Pete Gannon
Computer Stuff applications. Our original request was for funding of our traditional community based one-to-
Jeanne Henninger
Sales Assistant one mentor relationships in Atascadero. The cost to support a community-based match is
Bill Henry $1500 a year, school based mentoring costs only $500 per match for a school year.
The Morro Group
isCarol McCulley
The Sign Outlet This "substitute" proposal is to provide funding for school based matches at Atascadero High
Marilyn Stein
Dept. Of Social Services School, the Freshman Mentor Project. This valuable program is funded only through June
Child Protective Services
Hal Sweasey 2002. At-risk freshman entering Atascadero High School are identified prior to graduating
Patterson Realty from Middle School, and are given the opportunity to have a high school leadership student as
Jerry Tanimoto
Atascadero High School a Big Brother or a Big Sister mentor. These mentors serve as primary"asset builders" and
Julie 7izza Schumann
SLOCO Data
give the at-risk adolescents the role modeling they need to make productive and healthy
Claire Vollmer choices at their new school and in the community.
South County Realty
Staff
Gail Gresham Funds to sustain the Freshman Mentor Project for the 2002-2003 school year are needed.
President/CEO
Michelle Shoresman,M.P.A. Atascadero High School has labeled the program a success, but does not have the funding in
Administrative Director their budget to continue their part of the financial partnership. Big Brothers Big Sisters of
Joanne Smith,MA
Clinical Program Director San Luis Obispo County has secured partial funding for the next school year,and students at
Jennifer JohruitmeyResouS. Atascadero High School are participating in this spring's Bowl For Kids' Sake Campaign to
Volunteer Recruitment/Resource
Development Specialist raise funds for this program. The cost of the program to provide professional case
A.Sylvan Levin,B.A.
Sr.Case Manager management, training and support is $25,000 a year for 100 adolescents to be paired in 50
Case Managers matches at Atascadero High School.
Matt Saraceno,B.S.
Susie Arnold,B.A.
Assistant Case Managers I have attached a copy of the original contract with Atascadero High School,as well as
Nicole Hughes
Amy Babb interim outcome studies of the Atascadero High School students benefiting from this
Administrative Assistants program.
Susan Coronado
Interns
Rebecca Miller Res ctful bmitte b
Julie Ash P by,
Ben Martinez
Volunteer Trainer 8
Cadet Activities
Gail Gresham, President/CEO and resident of Atascadero
Youth Orientation and Empower Workshops
• 16 youth and their parent/guardian were oriented in June. .
• We are currently scheduling into October.
Outcomes-School Based Mentoring—Spring 2001
Of the 14 freshman matched 3 or more months in the Freshman Mentor Program at Atascadero High
School during the spring of 2001, improvements as measured by the mentor,-school counselor/
teacher and parent were reported in the following areas:
Mentor Counselor Parent
Self-confidence 83% 64% 810/0
N=13 N=11 N=14
Ability to express feelings 76% 45% 1000/0
N= 13 N=11 N=14
Sense of future 41% 41% 85%
N=8 N=9 N=13
Academic performance 73% 38% 500/0
N=11 N=13 N=14
Attitude towards school 43% 92% 64%
N=14 N=12 N=14
Shows trust towards you 1000/0 27% 880/0
N=13 N= 11 N=9
Relationship towards peers 77% 880/0 ---
N=9 N=9
Repo7submi edby:
Joan Smitb,M.A. Date
Clinfeal Program Director
036
Atascadero High School/Big Brothers Big Sisters
• Freshman Mentor Project
Memorandum of Understanding
Between Big Brothers Big Sisters of San Luis Obispo County
and Atascadero High School,
a partnership for the purpose of providing a
School-Based Mentor Program
at Atascadero High School for Freshmen Students
This agreement between Big Brothers Big Sisters of San Luis Obispo County and Atascadero
High School specifies the expectations of the partnership. This partnership is a pilot program.
The partnership is in effect from February 2001 to June 2002 and is called the Atascadero HiQh
School Big Brothers Big Sisters Freshman Mentor Project. Both parties agree to maintain
confidentiality of student and family records, as well as circumstances.
Partnership Goals:
1. Identify up to 50 freshmen students in need of a positive role model and to provide
mentors to assist them in successful assimilation at Atascadero High School.
2. Provide both student mentors and mentees a positive and rewarding experience.
3. Assist Freshmen students at-risk of dropping out, academic and/or social failure:
• a. To improve academically
b. To improve socially
c. To improve attendance and avoid truancy
d. To avoid the use of illegal substances
e. To avoid contacts with the juvenile justice system
f. To make healthy life choices and set positive goals
g. To make plans for the future
Roles and Responsibilities:
Big Brothers Big Sisters of San Luis Obispo County agrees:
To provide the services of a Professional Case Manager.and administrative services for
this program at Atascadero High School
To train, "match", organize and supervise the Atascadero High SchooUBig Brothers BiQ
Sisters Freshman Mentor Project
To train,"match"and supervise up to 50 qualified Sophomore,Junior and Senior
Atascadero High-School students as mentors for freshmen students in need of a positive
role model.
To use mentors, as a tool, to provide freshmen students assistance in successful
assimilation at Atascadero High School.
037
Alascadero High School agrees: •
To identify, recruit and select qualified Sophomore, Junior and Senior Atascadero High
School students as Big Brother Big Sister mentors for freshmen students
To identify, recruit and select freshmen students in need of a positive role model mentor
at Atascadero High School.
To provide a place on campus, and use of a telephone, for the purpose of screening,
training and matching mentors and mentees
To provide a scheduled time and place on campus for mentor/mentee activities
Finances: Big Brothers Big Sisters of San Luis Obispo County and Atascadero High
School agree to each provide $15,000 to support this project. Atascadero High School
agrees to pay Big Brothers Big Sister of San Luis Obispo County$10,000 in March 2001
and $ 5,000 in October 2001. Big Brothers Big Sisters agrees to match these funds.
Communitv Service: Atascadero High School students who mentor freshmen will receive
community service credits. Atascadero High School students will also be encouraged to
participate in Bowl For Kids' Sake 2001 and 2002 to raise additional funding for this project.
Students who participate in Bowl for Kids' Sake can receive community service credits.
Evaluation:
Big Brothers Big Sisters of San Luis Obispo County agrees to:Use an evaluation tool to
measure the success of the students and the program at the mid point and end of the school year.
Atascadero High School agrees to: Provide Big Brothers Big Sisters with access to necessary
school records in order to evaluate the success of each student, and the success of the program.
Counselors and/or teachers agree to complete their portions of the evaluation tool.
Communication:
Big Brothers Big Sisters of San Luis Obispo County and Atascadero High School commit to open
and regular communications:
Joanne Smith, Clinical Program Director and Deborah Bridenstine, Professional Case
Manager will be primarily responsible for the ongoing communications on behalf of
BBBBS/SLO.
Art Bugg, Director of Guidance and Counseling and Amik Metzger, Counselor Manager
will be primarily responsible for the ongoing communications on behalf of Atascadero
High School.
Gail Gresham, President/CEO Date Kim Spinks, Principal Date
Big Brothers Big Sisters Atascadero High School
of San Luis Obispo County .
038
BIG BROTHERS BIG SISTERS OF SAN LUIS OBISPO COUNTY
• a non-profit corporation
Making a BIG Difference, One Child at a Time, in San Luis Obispo County
Board or Directors P.O. Box 12644 San Luis Obispo, CA 93406(805)466-3570 or 781-3226
JED Nicholson,Attorney FAX: 781-3029 E-Mail: bbbsofriceWix.net Web Page: www.slobigs.org
Adamski Moroski LLP
i hal FACT SHEET
Bill Henry
Morro Group
Secretary
Bryan Gingg
"Our mission is to invest in Children,
Investor/Community Advocate
Treasurer by providing positive mentors who are:
Brett Holman,CPA
Baroop r&ring making a BIG'difference, one`child at a time;
Hooper 8 King
RM Allvarez in San:Luis Obispo County:"
Rafa Ties
Cath'C°ra°
Mission Community Bank .Where Does the Money Go
Lucian
DO3Santos Fortner Little Sister L3It stays at home to provide mentors for children in San Luis Obispo County
MaryAnSister as
Big Sister L3Ongoing, professional case management of all "matches"
Rob Garcia
First Union Securities ❑ Free monthly educational and recreational special activities for "matched
C
omputerSt�fr children and those still waiting to be matched
Ke""yGazm
Jeanne Henninger ❑ "One-to-One" recruitment of qualified volunteers
Sales Assistant
"Captain'John Koepf ❑ Extensive background screening of all staff and mentor volunteers to protect
Harbor ofFort San Luis children in the program
of Pon San Luis
Carol Ootiguti ❑ Home assessments of Big Brothers, Big Sisters and "Littles"
.
Buddy MS ❑ Training of volunteers
Marilyn Steintein
Dept.of Social Services
Child Protective Services ❑ Personal safety training of all "Littles" with their guardians
Patterson Re Sweasqty ❑ Development of new programs to serve an increased number of youth
Jerry Tanimoto
Atascadero High School
Steve Thayer California Mentor Foundation Statistics
First Union Securities
JulieTi=ano-Schumann Demonstrate that Mentoring Works!
SLOCO Data
Claire Vollmer
South County Realty Big Brothers Big Sisters of San Luis Obispo County is a sound long-term
staff investment as reflected in studies such as the one conducted by the California
Gail GreshamIMentor Foundation. That study showed that of 57,000 young people in mentor
Joanne Smith,M.A. programs in 1999:
Program Director
A.Sylvan Levin,B.A. ❑ .98.4% stayed iW schooi7
Senior Case Manager
SusieArnold,BA
ager
Ma
Case Manager w,U, 25% did not use drugs
Jennifer Johnson-Lynch,B.S.
Volunteer Recruitment& L3 97.9% did,not become`a-teenparent
Case Management
Matt Saran°•B.S. ❑
Community Case Manager 98.2% did not join.a gang '
Nicole Hughes
`�syb
Manager
Big Brothers Big Sisters of San Luis Obispo County made their first "match" in
Office Manager& April 1995. Since opening, over 540 children have been "matched" and
Assist."Case Manager
Administrative Assistants received the valuable benefits of quality one-to-one mentoring from a carefully
Julie Ash'intern ed and guided Big Brother or Big Sister.
�susancoronado selected, trained, supervised
era Holguin,
Intern
Rebecca Miller,Intern gIg BrotherSBrg Sisters of San LuislOfspo County�l Y t
Angela Vitug,Intern
Ben Martinez needs 0"
Sustarn8ntl,t0 gro1M.
Trainer&Cadet Activities
The famrllesweserve hank`you:for.yourcon I'd pro retl'generosftya,.
03�
BIG BROTHERS BIG SISTERS OF SAN LUIS OBISPO COUNTY
)0 a non-profit corporation
Making a BIG Difference, One Child at a Time in San Luis Obispo County
P.O.Box 12644 San Luis Obispo,CA 93406 (805)781-3226--466-3570 Fax: (805)781-3029 Email bbbsofrice@fix.net •
2002 BOWL FOR KIDS' SAKE
Sponsorship Levels:
❑ PRESENTING MAJOR SPONSOR: $10,000 minimum
Event spokesperson and presenter of event in media campaign, i.e.,
broadcast and print media in addition to all of the benefits listed for a Corporate Sponsor,
❑ MAJOR SPONSOR: $5,000 minimum
Business.name included in N advertising
in addition to all of the benefits listed for a Corporate Sponsor
❑ CORPORATE SPONSOR (UNDERWRITER): $1,500 minimum
Business size advertisement for 1 year in newsletter
Logo on T-shirt
Logo/name used in all promotional material
Media Coverage in Public Service Announcements
Company banner at the event
Receive an event sweatshirt
❑ EVENT SPONSOR: $500 minimum
Name on T-shirt
Name listed in promotional material
Media coverage at event
Company banner at the event
Receive an event T-shirt
❑ DONOR (MERCHANDISE, PRIZE OR SERVICES DONATION)Winimum retail value $500) •
Name listed in our newsletter
Name in promotional materials
Exposure at the event
❑ TEAM SPONSOR: $375 minimum
Team of 5 bowlers.
Event T-shirt for each bowler
Your signage at the event
Name in promotional materials
Thank you award
❑ LANE SPONSOR: $100 minimum
Your signage at the event
Names listed in event program .
{Allows a Big/Little match to bowl at the event
Please check appropriate box, complete sponsor information below and return form to Big Brothers Big Sisters
of San Luis Obispo County. With your help, our event will be a success. A BIGTHANKS TO YOUI I
Best Time to Call: Business Name:
Print Name: Business Address:
Signature: Business Fax:
Business Phone#: Email: Website:
•
04U
ITEM NUMBER: A-3
1918 19 s
DATE: 03/12/2002
Atascadero City Council
Staff Report-Administrative Services Department
JANUARY 2002 ACCOUNTS PAYABLE & PAYROLL
RECOMMENDATION
Approve certified City accounts payable,payroll and payroll vendor checks for January 2002.
DISCUSSION
Attached for City Council review and approval are the following:
Payroll
Dated 01/03/02 Checks # 12450 - 12590 $ 160,518.82
• Dated 01/17/02 Checks # 12591 - 12756 198,843.27
Dated 01/31/02 Checks# 12757 - 12902 165,281.03
Accounts Payable
Dated January 1-31, 2002 Checks # 82555 - 82933 & EFTs 572,705.74
TOTAL AMOUNT $ 1,097,348.86
FISCAL IMPACT
Total expenditures for all funds is $ 1,097,348.86
CERTIFICATION
The undersigned certifies that the attached demands have been released for payment and
that funds are available for these demands.
G?0'-j'-Q1L
Rachelle Rickard,Administrative Services Director
Approved by the City Council at a meeting held March 12, 2002.
• Marcia M. Tor erson Ci Clerk
g City
ATTACHMENT: January 2002 Eden Warrant Register in the amount of $ 572,705.74
041
City of Atascadero
Disbursement Listing
For the Month of January 2002
Check Check
Number Date Vendor Description Amountddbk
128 1/2/2002 MID-STATE BANK Accounts Payable Check 127.30
82555 1/4/2002 ATASCADERO FED.CREDIT UNION Payroll Vendor Payment 5,260.00
82556 1/4/2002 ATASCADERO FIRE DEPT EMP.ASSN Payroll Vendor Payment 225.00
82557 1/4/2002 ATASCADERO MID MGRS ORG UNION Payroll Vendor Payment 30.00
82558 1/4/2002 ATASCADERO POLICE OFFICERS ASN Payroll Vendor Payment 365.50
82559 1/4/2002 COUNTY-CITY EMPLOYEES CU Payroll Vendor Payment 895.00
82560 1/4/2002 EMPLOYMENT DEV DEPARTMENT Payroll Vendor Payment 6,711.55
82561 1/4/2002 EMPLOYMENT DEV.DEPARTMENT Payroll Vendor Payment 671.76
82562 1/4/2002 FAMILY SUPPORT DIVISION Payroll Vendor Payment 261.69
82563 1/4/2002 HARTFORD LIFE INSURANCE Payroll Vendor Payment 8,422.54
82564 1/4/2002 ICMA RETIREMENT TRUST-457 Payroll Vendor Payment 500.00
82565 1/4/2002 KENNEDY CLUB FITNESS Payroll Vendor Payment 58.50
82566 1/4/2002 PERS LONG TERM CARE PROGRAM Payroll Vendor Payment 59.07
82567 1/4/2002 SEW LOCAL 620 AFL-CIO Payroll Vendor Payment 497.32
82568 1/4/2002 FAMILY SUPPORT DIVISION Payroll Vendor Payment 498.00
82569 1/4/2002 UNITED WAY OF SLO COUNTY Payroll Vendor Payment 38.00
82570 1/4/2002 WASHINGTON MUTUAL BANK Payroll Vendor Payment 5
82571 1/4/2002 WASHINGTON MUTUAL BANK Payroll Vendor Payment 30
82572 1/7/2002 PUBLIC EMPL RETIREMENT SYSTEM Payroll Vendor Payment 17,970.64
122 1/8/2002 MID-STATE BANK Payroll Vendor Payment 31,418.64
82573 1/10/2002 CANADA LIFE ASSURANCE CO Payroll Vendor Payment 740.46
82574 1/10/2002 COLONIAL LIFE&ACCIDENT INS. Payroll Vendor Payment 2,062.19
82575 1/10/2002 CPIC LIFE Payroll Vendor Payment 1,435.30
82576 1/10/2002 DELTA DENTAL,ATTN:ACCOUNTING Payroll Vendor Payment 7,814.73
82577 1/10/2002 EQUITABLE LIFE Payroll Vendor Payment 348.88
82578 1/10/2002 LIFEGUARD INC. Payroll Vendor Payment 39,789.49
82579 1/11/2002 AAZK,INC. Accounts Payable Check 35.00
82580 1/11/2002 ACTION FAX&PRINTER Accounts Payable Check 57.00
82581 1/11/2002 AGGSON'S CONSTRUCTION Accounts Payable Check 486.96
82582 1/11/2002 ALBERTSONS Accounts Payable Check 131.77
82583 1/11/2002 AMERICAN WEST TIRE&AUTO INC Accounts Payable Check 1,199.21
82584 1/11/2002 APPLIED TECHNOLOGY GROUP,INC. Accounts Payable Check 682. 2
82585 1/11/2002 ARAMARK UNIFORM SERVICES Accounts Payable Check 2
042
City of Ataseadero
Disbursement Listing
For the Month of January 2002
Check Check
umber Date Vendor Description Amount
82586 1/11/2002 ATASCADERO CHAMBER OF COMMERCE Accounts Payable Check 350.00
82587 1/11/2002 ATASCADERO FORD Accounts Payable Check 494.98
82588 1/11/2002 ATASCADERO GLASS,INC. Accounts Payable Check 47.71
82589 1/11/2002 ATASCADERO MUTUAL WATER CO. Accounts Payable Check 1,852.85
82590 1/11/2002 ATASCADERO NEWS Accounts Payable Check 25.00
82591 1/11/2002 ATASCADERO YOUTH TASK FORCE Accounts Payable Check 140.00
82592 1/11/2002 DAVID BENTZ Accounts Payable Check 100.00
82593 1/11/2002 BEST BEST&KRIEGER LLP Accounts Payable Check 320.00
82594 1/11/2002 BOOK PUBLISHING COMPANY Accounts Payable Check 1,663.34
82595 1/11/2002 BUILDING PERMITS LAW BULLETIN Accounts Payable Check 89.00
82596 1/11/2002 CALIFORNIA CHAMBER OF COMMERCE Accounts Payable Check 258.52
82597 1/11/2002 CALIFORNIA PARKS&RECREATION Accounts Payable Check 125.00
82598 1/11/2002- CALIFORNIA PEACE OFFICERS ASSN Accounts Payable Check 136.00
82599 1/11/2002 CAMBRIA FIRE DEPARTMENT Accounts Payable Check 120.00
82600 1/11/2002 CCO INTERNET SERVICES Accounts Payable Check 349.99
82601 1/11/2002 CDW GOVERNMENT,INC. Accounts Payable Check 1,312.70
82602 1/11/2002 CENTRAL COAST PROPANE,INC. Accounts Payable Check 1.00
• 82603 1/11/2002 CHEM CLEAN Accounts Payable Check 265.20
82604 1/11/2002 BRADY CHERRY Accounts Payable Check 340.00
82605 1/11/2002 CHEVRON Accounts Payable Check 287.54
82606 1/11/2002 CHIEF SUPPLY,INC. Accounts Payable Check 357.75
82607 1/11/2002 CJP PRODUCTIONS Accounts Payable Check 3,000.00
82608 1/11/2002 CLANTON CONSTRUCTION Accounts Payable Check 50.00
82609 1/11/2002 JERRY L.CLAY,SR. Accounts Payable Check 100.00
82610 1/11/2002 COLONY CARPETS Accounts Payable Check 499.00
82611 1/11/2002 CPRS DISTRICT VIII Accounts Payable Check 60.00
82612 1/11/2002 CRYSTAL SPRINGS WATER Accounts Payable Check 18.00
82613 1/11/2002 CTE COMPUTER TRAINING CENTERS Accounts Payable Check 265.00
82614 1/11/2002 D.A.R.E.AMERICA MERCHANDISE Accounts Payable Check 29.70
82615 1/11/2002 DAVID M FLEISHMAN Accounts Payable Check 800.00
82616 1/11/2002 DAY-TIMERS,INC. Accounts Payable Check 121.94
82617 1/11/2002 DECOU LUMBER COMPANY Accounts Payable Check 668.49
82618 1/11/2002 DFM ASSOCIATES Accounts Payable Check 42.80
82619 1/11/2002 FARM SUPPLY COMPANY Accounts Payable Check 94.38
• 82620 1/11/2002 FENCE FACTORY SANTA MARIA Accounts Payable Check 1,930.00
82621 1/11/2002 FENDER'S AUTO SERVICE Accounts Payable Check 102.94
043
City of Ataseadero
Disbursement Listing
For the Month of January 2002
Check Check
Number Date Vendor Descriptionpyo
82622 1/11/2002 CALVIN FERNANDES Accounts Payable Check 600. 0
82623 1/11/2002 FERRELL'S AUTO REPAIR Accounts Payable Check 529.09
82624 1/11/2002 FGL ENVIRONMENTAL Accounts Payable Check 129.60
82625 1/11/2002 ROBERTA FONZI Accounts Payable Check 100.00
82626 1/11/2002 FOOD FOR LESS Accounts Payable Check 175.43
82627 1/11/2002 WARREN FRACE Accounts Payable Check 400.00
82628 1/11/2002 GAS COMPANY Accounts Payable Check 167.43
82629 1/11/2002 GATEWAY COMPANIES,INC. Accounts Payable Check 5,404.57
82630 1/11/2002 GEM AUTO PARTS Accounts Payable Check 65.42
82631 1/11/2002 GENERAL HOSPITAL Accounts Payable Check 248.00
82632 1/11/2002 GIBBS INTERNATIONAL TRUCKS Accounts Payable Check 134.10
82633 1/11/2002 CECILIA GOTTFRIED Accounts Payable Check 200.00
82634 1/11/2002 GRISANTI HARDWARE Accounts Payable Check 6.92
82635 1/11/2002 H.D.PETERSON Accounts Payable Check 564.96
82636 1/11/2002 HANSON AGGREGATES MID-PACIFIC Accounts Payable Check 385.20
82637 1/11/2002 HART IMPRESSIONS PRINT© Accounts Payable Check 114.78
82638 1/11/2002 HOME DEPOT Accounts Payable Check 562
82639 1/11/2002 VALERIE HUMPHREY Accounts Payable Check
82640 1/11/2002 INFORMATION SERVICES DIVISION Accounts Payable Check 234.75
82641 1/11/2002 INTERNATIONAL ASSC OF FIRE CHF Accounts Payable Check 190.00
82642 1/11/2002 J.GANN ENTERPRISES,INC. Accounts Payable Check 7,900.00
82643 1/11/2002 JESPERSEN'S TIRE SERVICE,INC. Accounts Payable Check 66.45
82644 1/11/2002 JIFFY LUBE#1932 PCJL,INC. Accounts Payable Check 112.29
82645 1/11/2002 K-MART Accounts Payable Check 24.27
82646 1/11/2002 STEVEN KAHN Accounts Payable Check 432.79
82647 1/11/2002 BOB KELLEY Accounts Payable Check 100.00
82648 1/11/2002 KEN'S MOBIL SERVICE Accounts Payable Check 853.81
82649 1/11/2002 KIQO 104.5 FM Accounts Payable Check 399.00
82650 1/11/2002 LEE WILSON ELECTRIC CO.INC Accounts Payable Check 1,264.45
82651 1/11/2002 LIFE ASSIST,INC. Accounts Payable Check 69.38
82652 1/11/2002 ED LIMON Accounts Payable Check 120.00
82653 1/11/2002 LOEWS CORONADO BAY RESORT HOTE Accounts Payable Check 1,244.16
82654 1/11/2002 LONGS DRUG STORES Accounts Payable Check 32.92
82655 1/11/2002 LYNDON'S AUTOMOTIVE Accounts Payable Check 306.00
82656 1/11/2002 MANAGED HEALTH NETWORK,INC. Accounts Payable Check 32�
044
City of Ataseadero
Disbursement Listing
For the Month of January 2002
Check Check
umber Date Vendor Description Amount
82657 1/11/2002 ROBERT MAXWELL Accounts Payable Check 1,844.06
82658 1/11/2002 WADE MCKINNEY Accounts Payable Check 691.82
82659 1/11/2002 KIRK MCROBERTS Accounts Payable Check 50.00
82660 1/11/2002 MICRO WAREHOUSE Accounts Payable Check 2,019.59
82661 1/11/2002 ETHEL B.MIDDLETON Accounts Payable Check 242.00
82662 1/11/2002 MISSION UNIFORM SERVICE Accounts Payable Check 85.60
82663 1/11/2002 MPH INDUSTRIES,INC. Accounts Payable Check 60.76
82664 1/11/2002 MULLAHEY FORD Accounts Payable Check 19,342.39
82665 1/11/2002 MUNIFINANCIAL Accounts Payable Check 1,674.49
82666 1/11/2002 MYERS-STEVENS AND CO.,INC. Accounts Payable Check 74.75
82667 1/11/2002 NATIONAL FIRE&RESCUE Accounts Payable Check 20.00
82668 1/11/2002 NATIONAL TACTICAL OFFICERS ASC Accounts Payable Check 125.00
82669 1/11/2002- NORTH COUNTY SEPTIC SERVICE Accounts Payable Check 150.00
82670 1/11/2002 JONELLE NORTON Accounts Payable Check 100.00
82671 1/11/2002 TOM O'MALLEY Accounts Payable Check 100.00
82672 1/11/2002 OUTLET TOOL SUPPLY Accounts Payable Check 129.41
82673 1/11/2002 PEST MANAGEMENT P.A.P.A. Accounts Payable Check 60.00
82674 1/11/2002 PACIFIC BELL Accounts Payable Check 328.25
82675 1/11/2002 PACIFIC HOME DO IT CENTER Accounts Payable Check 386.07
82676 1/11/2002 PANASONIC COMMUNICATIONS Accounts Payable Check 944.55
82677 1/11/2002 PASO ROBLES ELECTRIC,INC. Accounts Payable Check 248.24
82678 1/11/2002 PASO ROBLES HEATING&AIR COND Accounts Payable Check 39.90
82679 1/11/2002 PASO ROBLES SUPERIOR COURT Accounts Payable Check 200.00
82680 1/11/2002 PASO ROBLES TRUCK CENTER Accounts Payable Check 187.50
82681 1/11/2002 DAVE PAYTON Accounts Payable Check 211.54
82682 1/11/2002 PC CONNECTION,INC. Accounts Payable Check 696.00
82683 1/11/2002 JOSEPH A PERRY Accounts Payable Check 950.00
82684 1/11/2002 FIRE DEPARTMENT PETTY CASH Accounts Payable Check 80.69
82685 1/11/2002 PIERCE MANUFACTURING,INC. Accounts Payable Check 288.20
82686 1/11/2002 PMX MEDICAL SPECIALTY PRODUCT Accounts Payable Check 84.11
82687 1/11/2002 POOR RICHARD'S PRESS Accounts Payable Check 40.32
82688 1/11/2002 BAS PRINS Accounts Payable Check 50.00
82689 1/11/2002 GRACE L.PUCCI Accounts Payable Check 75.00
82690 1/11/2002 QUILL CORPORATION Accounts Payable Check 721.87
• 82691 1/11/2002 RADIO SHACK Accounts Payable Check 75.03
82692 1/11/2002 RADIOLOGY ASSOCIATES OF SLO Accounts Payable Check 41.00
045
City of Atascadero
Disbursement Listing
For the Month of January 2002
Check Check
Number Date Vendor Description pyo
82693 1/11/2002 RACHELLE RICKARD Accounts Payable Check 30 .
82694 1/11/2002 CAROLE ROBINSON Accounts Payable Check 18.00
82695 1/11/2002 JOHN RODGERS Accounts Payable Check 1,289.53
82696 1/11/2002 SAN LUIS OBISPO COUNTY SHERIFF Accounts Payable Check 150.00
82697 1/11/2002 SAN LUIS SURGICAL SUPPLY Accounts Payable Check 25.68
82698 1/11/2002 SANTA MARIA TIRE,INC. Accounts Payable Check 88.74
82699 1/11/2002 STEVE SCHNARS Accounts Payable Check 90.00
82700 1/11/2002 LISETTE SCHOLL Accounts Payable Check 63.00
82701 1/11/2002 SIERRA VISTA REGIONAL MEDICAL Accounts Payable Check 432.00
82702 1/11/2002 SIGN OUTLET Accounts Payable Check 48.15
82703 1/11/2002 SLO COUNTY FIRE DEPARTMENT Accounts Payable Check 1,200.00
82704 1/11/2002 SOLUTIONS 4 SURE.COM,INC. Accounts Payable Check 1,271.65
82705 1/11/2002" SOUTHWEST SERVICES Accounts Payable Check 293.12
82706 1/11/2002 STERLING COMMUNICATIONS Accounts Payable Check 281.79
82707 1/11/2002 KURT W.STONE Accounts Payable Check 60.00
82708 1/11/2002 ROBERT STORCHHEIM Accounts Payable Check 38.00
82709 1/11/2002 SUNLIGHT JANITORIAL Accounts Payable Check 1,240.00
82710 1/11/2002 SUPERIOR QUALITY COPIERS,INC. Accounts Payable Check 60
82711 1/11/2002 WILLIAM SWIFT Accounts Payable Check 100.00
82712 1/11/2002 T.A.P.S.TRUCK ACCESSORY OUTLT Accounts Payable Check 200.00
82713 1/11/2002 TEE'S PLUS Accounts Payable Check 477.00
82714 1/11/2002 TEMPLETON FEED&GRAIN Accounts Payable Check 118.56
82715 1/11/2002 MARCIA TORGERSON Accounts Payable Check 120.00
82716 1/11/2002 TREADWAY GRAPHICS Accounts Payable Check 148.45
82717 1/11/2002 TRIBUNE Accounts Payable Check 156.00
82718 1/11/2002 TRIBUNE Accounts Payable Check 270.00
82719 1/11/2002 U.S.BANK TRUST NATL ASSOC Accounts Payable Check 862.50
82720 1/11/2002 UNITED GREEN MARK,INC. Accounts Payable Check 2,216.70
82721 1/11/2002 UNITED PARCEL SERVICE Accounts Payable Check 9.62
82722 1/11/2002 UNOCAL Accounts Payable Check 6,639.24
82723 1/11/2002 VERIZON WIRELESS Accounts Payable Check 66.13
82724 1/11/2002 W.W.GRAINGER,INC. Accounts Payable Check 138.97
82725 1/11/2002 WAYCO-NORTH COUNTY FIRE PROT Accounts Payable Check 325.24
82726 1/11/2002 NANCY E.WEBBER,PH.D. Accounts Payable Check 240.00
82727 1/11/2002 WESTERN FENCE Accounts Payable Check 3,019
046
City of Ataseadero
Disbursement Listing
For the Month of January 2002
Check Check
umber Date Vendor Description Amount
82728 1/11/2002 WESTERN HIGHWAY PRODUCTS Accounts Payable Check 1,151.06
82729 1/11/2002 WESTERN JANITOR SUPPLY Accounts Payable Check 45.64
82730 1/11/2002 WILSON LAND SURVEYS Accounts Payable Check 1,945.00
82731 1/11/2002 VOID Accounts Payable Check 0.00
82732 1/11/2002 WULFING'S POLYGRAPH SERVICE Accounts Payable Check 150.00
82733 1/11/2002 WYNDHAM EMERALD PLAZA Accounts Payable Check 4,009.92
82734 1/11/2002 ZUMAR INDUSTRIES,INC. Accounts Payable Check 176.55
82735 1/16/2002 WONDRIES FLEET GROUP Accounts Payable Check 23 958.02
82736 1/18/2002 ATASCADERO FED.CREDIT UNION Payroll Vendor Payment 4,840.00
82737 1/18/2002 ATASCADERO FIRE DEPT EMP.ASSN Payroll Vendor Payment 225.00
82738 1/18/2002 ATASCADERO FIRE RESERVES ASSN Payroll Vendor Payment 60.00
82739 1/18/2002- ATASCADERO MID MGRS ORG UNION Payroll Vendor Payment 30.00
82740 1/18/2002 ATASCADERO POLICE OFFICERS ASN Payroll Vendor Payment 354.75
82741 1/18/2002 COUNTY-CITY EMPLOYEES CU Payroll Vendor Payment 895.00
82742 1/18/2002 EMPLOYMENT DEV DEPARTMENT Payroll Vendor Payment 10 185.23
82743 1/18/2002 EMPLOYMENT DEV.DEPARTMENT Payroll Vendor Payment 771.51
82744 1/18/2002 FAMILY SUPPORT DIVISION Payroll Vendor Payment 261.69
82745 1/18/2002 HARTFORD LIFE INSURANCE Payroll Vendor Payment 7,944.54
82746 1/18/2002 ICMA RETIREMENT TRUST-457 Payroll Vendor Payment 500.00
82747 1/18/2002 KENNEDY CLUB FITNESS Payroll Vendor Payment 58.50
82748 1/18/2002 PERS LONG TERM CARE PROGRAM Payroll Vendor Payment 59.07
82749 1/18/2002 PUBLIC EMPL RETIREMENT SYSTEM Payroll Vendor Payment 17 982.64
82750 1/18/2002 SEIU LOCAL 620 AFL-CIO Payroll Vendor Payment 492.60
82751 1/18/2002 FAMILY SUPPORT DIVISION Payroll Vendor Payment 498.00
82752 1/18/2002 UNITED WAY OF SLO COUNTY Payroll Vendor Payment 38.00
82753 1/18/2002 WASHINGTON MUTUAL BANK Payroll Vendor Payment 889.63
82754 1/18/2002 WASHINGTON MUTUAL BANK Payroll Vendor Payment 307.00
123 1/22/2002 MID-STATE BANK Payroll Vendor Payment 43,162.33
82755 1/23/2002 ARCH Accounts Payable Check 1,426.02
82756 1/23/2002 CELLULARONE Accounts Payable Check 890.46
82757 1/23/2002 MASTERCARD DEPARTMENT 1850 Accounts Payable Check 1,373.19
82758 1/23/2002 MASTERCARD DEPARTMENT 4093 Accounts Payable Check 446.06
82759 1/23/2002 MASTERCARD DEPARTMENT 4101 Accounts Payable Check 462.00
82760 1/23/2002 MASTERCARD DEPARTMENT 4119 Accounts Payable Check 462.00
047
City of Ataseadero
Disbursement Listing
For the Month of January 2002
Check Check
Number Date Vendor Description Ammi2
82761 1/23/2002 MASTERCARD DEPARTMENT 4135 Accounts Payable Check 9
82762 1/23/2002 MASTERCARD DEPARTMENT 4150 Accounts Payable Check 283.57
82763 1/23/2002 MASTERCARD DEPARTMENT 4168 Accounts Payable Check 101.67
82764 1/23/2002 MASTERCARD DEPARTMENT 6082 Accounts Payable Check 574.03
82765 1/23/2002 MASTERCARD DEPARTMENT 6108 Accounts Payable Check 17.05
82766 1/23/2002 MASTERCARD DEPARTMENT 9902 Accounts Payable Check 98.30
82768 1/23/2002 PACIFIC GAS AND ELECTRIC Accounts Payable Check 25,731.33
82769 1/23/2002 CHEVRON Accounts Payable Check 583.25
82770 1/25/2002 ALBERTSONS Accounts Payable Check 173.22
82771 1/25/2002 ALLSTAR FIRE EQUIPMENT,INC. Accounts Payable Check 27.29
82772 1/25/2002 MIKE ALOI Accounts Payable Check 100.00
82773 1/25/2002 AMERICAN WEST TIRE&AUTO INC Accounts Payable Check 12.50
82774 1/25/2002 ANTECH DIAGNOSTICS Accounts Payable Check 152.10
82775 1/25/2002 ARAMARK Accounts Payable Check 54.09
82776 1/25/2002 ARAMARK UNIFORM SERVICES Accounts Payable Check 317.02
82777 1/25/2002 ARTHURS CONTRACTING,INC. Accounts Payable Check 65,150.06
82778 1/25/2002 AT&T Accounts Payable Check 4
82779 1/25/2002 ATASCADERO BATTERY EXCHANGE Accounts Payable Check 130
82780 1/25/2002 ATASCADERO FORD Accounts Payable Check 2,616.90
82781 1/25/2002 ATASCADERO MUTUAL WATER CO. Accounts Payable Check 15.00
82782 1/25/2002 ATASCADERO NEWS Accounts Payable Check 513.10
82783 1/25/2002 CATHERINE BEACH Accounts Payable Check 60.00
82784 1/25/2002 BIOMEDICAL CLINICAL ENGINEER Accounts Payable Check 150.00
82785 1/25/2002 BOLLINGER Accounts Payable Check 200.00
82786 1/25/2002 GREG BRAZZI Accounts Payable Check 40.00
82787 1/25/2002 BROWN AND CALDWELL Accounts Payable Check 19,751.60
82788 1/25/2002 BUDDY'S ALL STARS,INC. Accounts Payable Check 97.74
82789 1/25/2002 C&D TOWING&TRUCK SERVICE Accounts Payable Check 424.27
82790 1/25/2002 CAL-COAST REFRIGERATION,INC Accounts Payable Check 229.27
82791 1/25/2002 CALIFORNIA ASSC OF ZOOS AND Accounts Payable Check 500.00
82792 1/25/2002 CDW GOVERNMENT,INC. Accounts Payable Check 292.96
82793 1/25/2002 CONSOLIDATED ELECTRICAL CED Accounts Payable Check 16.63
82794 1/25/2002 CENTRAL COAST PLUMBING SUPPLY Accounts Payable Check 32.69
82795 1/25/2002 CENTRAL COAST SANITATION Accounts Payable Check 56.58
82796 1/25/2002 CENTRAL COAST TRAILERS Accounts Payable Check 4318
048
City of Ataseadero
Disbursement Listing
For the Month of January 2002
Check Check
Oumber Date Vendor Description Amount
82797 1/25/2002 CHEM CLEAN Accounts Payable Check 27.03
82798 1/25/2002 CHEVRON Accounts Payable Check 1,353.35
82799 1/25/2002 CHICAGO GRADE LANDFILL,INC. Accounts Payable Check 20.00
82800 1/25/2002 JERRY L.CLAY,SR. Accounts Payable Check 191.82
82801 1/25/2002 CLEAN WATER SYSTEMS,INC. Accounts Payable Check 35.00
82802 1/25/2002 COASTAL IMAGING SUPPLIES Accounts Payable Check 134.82
82803 1/25/2002 ASHLEY COCKE Accounts Payable Check 40.00
82804 1/25/2002 COMCO COMPUTERS Accounts Payable Check 2,769.16
82805 1/25/2002 COMPUTER STUFF Accounts Payable Check 170.02
82806 1/25/2002 VINCE CONDE Accounts Payable Check 150.00
82807 1/25/2002 CONWAY DISTRIBUTORS Accounts Payable Check 180.54
82808 1/25/2002 COUNTRY COPY Accounts Payable Check 85.80
82809 1/25/2002- COUNTY OF SAN LUIS OBISPO Accounts Payable Check 274.50
82810 1/25/2002 CRYSTAL SPRINGS WATER Accounts Payable Check 91.00
82811 1/25/2002 CUESTA COLLEGE Accounts Payable Check 56.91
82812 1/25/2002 BRIAN DANA Accounts Payable Check 20.00
82813 1/25/2002 DARRYL'S LOCK AND SAFE Accounts Payable Check 66.44
• 82814 1/25/2002 DATAPRINT CORPORATION Accounts Payable Check 51.43
82815 1/25/2002 DCG SUPPLY,INC. Accounts Payable Check 1,837.04
82817 1/25/2002 DECOU LUMBER COMPANY Accounts Payable Check 1,525.87
82818 1/25/2002 DEPARTMENT OF TRANSPORTATION Accounts Payable Check 890.28
82819 1/25/2002 DOGGIE WALK BAGS COMPANY Accounts Payable Check 278.38
82820 1/25/2002 DOOLEY ENTERPRISES INC Accounts Payable Check 2,284.38
82821 1/25/2002 STEVEN DYE Accounts Payable Check 3.00
82822 1/25/2002 EL CAMINO BUILDING SUPPLY Accounts Payable Check 18.14
82823 1/25/2002 EL CAMINO CAR WASH LLC Accounts Payable Check 54.00
82824 1/25/2002 FAILSAFE TESTING Accounts Payable Check 411.50
82825 1/25/2002 FARM SUPPLY COMPANY Accounts Payable Check 71.21
82826 1/25/2002 FARWEST LINE SPECIALTIES Accounts Payable Check 245.00
82827 1/25/2002 FERRELL'S AUTO REPAIR Accounts Payable Check 605.64
82828 1/25/2002 FGL ENVIRONMENTAL Accounts Payable Check 64.80
82829 1/25/2002 FIRSTLINE,LLC Accounts Payable Check 235.95
82830 1/25/2002 FOOD FOR LESS Accounts Payable Check 183.86
82831 1/25/2002 ANDREW FRUIN Accounts Payable Check 439.14
• 82832 1/25/2002 GAS COMPANY Accounts Payable Check 1,428.46
82833 1/25/2002 GATEWAY COMPANIES,INC. Accounts Payable Check 3,589.66
41-11
City of Atascadero
Disbursement Listing
For the Month of January 2002
Check Check
Number Date Vendor Description AmontAft
82834 1/25/2002 GEM AUTO PARTS Accounts Payable Check 682,
82835 1/25/2002 MATTHEW A.GIANAS Accounts Payable Check 40.00
82836 1/25/2002 GOLDEN STATE SYSTEMS Accounts Payable Check 4,069.21
82837 1/25/2002 GOLDING CONCRETE SAWING Accounts Payable Check 250.00
82838 1/25/2002 CECILIA GOTTFRIED Accounts Payable Check 100.00
82839 1/25/2002 H.D.PETERSON Accounts Payable Check 14.77
82840 1/25/2002 HANSON AGGREGATES MID-PACIFIC Accounts Payable Check 356.22
82841 1/25/2002 HART IMPRESSIONS PRINT© Accounts Payable Check 603.54
82842 1/25/2002 REGIONALD HICKS Accounts Payable Check 100.00
82843 1/25/2002 HOME DEPOT Accounts Payable Check 360.00
82844 1/25/2002 INTERNATIONAL FIRE CODE INSTI Accounts Payable Check 60.00
82845 1/25/2002 J.G.TUCKER&SON,INC. Accounts Payable Check 352.19
82846 1/25/2002- TOM JAMASON Accounts Payable Check 40.00
82847 1/25/2002 JIFFY LUBE#1932 PCJL,INC. Accounts Payable Check 83.63
82848 1/25/2002 K-MART Accounts Payable Check 27.49
82849 1/25/2002 STEVEN KAHN Accounts Payable Check 35.47
82850 1/25/2002 BRIAN KENNEDY Accounts Payable Check 150. 0
82851 1/25/2002 KEY CONSTRUCTION SERVICES Accounts Payable Check 1
82852 1/25/2002 LORI KRIVACSY Accounts Payable Check 370.00
82853 1/25/2002 LAIDLAW TRANSIT SERVICES,INC. Accounts Payable Check 13,029.58
82854 1/25/2002 LEE WILSON ELECTRIC CO.INC Accounts Payable Check 1,120.00
82855 1/25/2002 GEORGE LUNA Accounts Payable Check 191.82
82856 1/25/2002 LYNDON'S AUTOMOTIVE Accounts Payable Check 232.49
82857 1/25/2002 LYNN CARD COMPANY Accounts Payable Check 178.50
82858 1/25/2002 JENNIFER MALONE Accounts Payable Check 242.50
82859 1/25/2002 WADE MCKINNEY Accounts Payable Check 167.57
82860 1/25/2002 SAM MCMILLAN Accounts Payable Check 40.00
82861 1/25/2002 MCNAMARA ELECTRIC Accounts Payable Check 87.09
82862 1/25/2002 CORY MEYER Accounts Payable Check 40.00
82863 1/25/2002 MID-COAST MOWER&SAW Accounts Payable Check 194.46
82864 1/25/2002 MISSION UNIFORM SERVICE Accounts Payable Check 208.00
82865 1/25/2002 MOBIL OIL CREDIT CORP Accounts Payable Check 381.29
82866 1/25/2002 MYERS-STEVENS AND CO.,INC. Accounts Payable Check 316.25
82867 1/25/2002 NATIONAL ORG.OF BLACK LAW Accounts Payable Check 100.00
82868 1/25/2002 NORTH COUNTY BACKFLOW SERVICE Accounts Payable Check
050
City of Ataseadero
Disbursement Listing
For the Month of January 2002
Check Check
Iftumber Date Vendor Description Amount
MW 82869 1/25/2002 NORTH COUNTY GLASS Accounts Payable Check 7.38
82870 1/25/2002 O.C.TANNER Accounts Payable Check 136.46
82871 1/25/2002 OUTLET TOOL SUPPLY Accounts Payable Check 929.36
82872 1/25/2002 PACIFIC BELL Accounts Payable Check 746.04
82873 1/25/2002 PACIFIC GAS AND ELECTRIC Accounts Payable Check 644.72
82874 1/25/2002 PACIFIC HOME DO IT CENTER Accounts Payable Check 124.14
82875 1/25/2002 PASO ROBLES FORD LINCOLN MERC Accounts Payable Check 175.00
82876 1/25/2002 PASO ROBLES WELDING Accounts Payable Check 592.47
82877 1/25/2002 PC MALL Accounts Payable Check 573.01
82878 1/25/2002 PENNY MEN Accounts Payable Check 73.15
82879 1/25/2002 PERRY'S PARCEL SERVICE Accounts Payable Check 62.10
82880 1/25/2002 FINANCE DEPARTMENT PETTY CASH Accounts Payable Check 313.78
82881 1/25/2002- PITNEY BOWES,INC. Accounts Payable Check 218.42
82882 1/25/2002 BAS PRINS Accounts Payable Check 50.00
82883 1/25/2002 PRO MOTION Accounts Payable Check 98.28
82884 1/25/2002 QUILL CORPORATION Accounts Payable Check 257.11
82885 1/25/2002 QUINN RENTAL SERVICES Accounts Payable Check 171.03
82886 1/25/2002 RADIOLOGY ASSOCIATES OF SLO Accounts Payable Check 41.00
82887 1/25/2002 RADISSON HOTEL Accounts Payable Check 92.40
82888 1/25/2002 RAINBOW MEALWORMS,INC. Accounts Payable Check 46.69
82889 1/25/2002 RDJ SPECIALTIES,INC. Accounts Payable Check 267.96
82890 1/25/2002 RECOGNITION WORKS Accounts Payable Check 12.66
82891 1/25/2002 VOID Accounts Payable Check 0.00
82892 1/25/2002 REMARKABLE PRODUCTS Accounts Payable Check 18.45
82893 1/25/2002 STEVE ROMO Accounts Payable Check 90.00
82894 1/25/2002 SAFE&SURE PEST CONTROL Accounts Payable Check 5.00
82895 1/25/2002 SAFETY-KLEEN INC. Accounts Payable Check 358.05
82896 1/25/2002 SAFEWAY,INC Accounts Payable Check 15.22
82897 1/25/2002 SAN LUIS POWERHOUSE Accounts Payable Check 82.50
82898 1/25/2002 STEVE SANDEFFER Accounts Payable Check 40.00
82899 1/25/2002 SANTA MARIA TIRE,INC. Accounts Payable Check 160.64
82900 1/25/2002 WENDY SCALISE Accounts Payable Check 191.82
82901 ' 1/25/2002 SCBA SAFETY CHECK,INC. Accounts Payable Check 808.07
82902 1/25/2002 SLONET Accounts Payable Check 65.00
• 82903 1/25/2002 SOFTWARE SPECTRUM Accounts Payable Check 20,080.20
82904 1/25/2002 SOLUTIONS 4 SURE.COM,INC. Accounts Payable Check 27.30
City of Atascadero
Disbursement Listing
For the Month of January 2002
Check Check
Number Date Vendor Description Amouniddha
82905 1/25/2002 STAPLES INC. Accounts Payable Check 4
82906 1/25/2002 SUPERIOR QUALITY COPIERS,INC. Accounts Payable Check 45.00
82907 1/25/2002 SYLVESTER'S SECURITY ALARMS Accounts Payable Check 317.50
82908 1/25/2002 T.A.P.S.TRUCK ACCESSORY OUTLT Accounts Payable Check 300.00
82909 1/25/2002 TARGET SPECIALTY PRODUCTS Accounts Payable Check 327.00
82910 1/25/2002 TESSCO TECHNOLOGIES Accounts Payable Check 385.89
82911 1/25/2002 THYSSENKRUPP ELEVATOR Accounts Payable Check 210.06
82912 1/25/2002 TOM FLYNN&SONS Accounts Payable Check 900.00
82913 1/25/2002 TRIBUNE Accounts Payable Check 144.00
82914 1/25/2002 UNION ASPHALT,INC. Accounts Payable Check 556.98
82915 1/25/2002 UNISOURCE MAINT SUPPLY SYSTEMS Accounts Payable Check 243.50
82916 1/25/2002 UNITED GREEN MARK,INC. Accounts Payable Check 43.47
82917 1/25/2002- UNITED PARCEL SERVICE Accounts Payable Check 3.92
82918 1/25/2002 UNITED STATES POSTAL SERVICE Accounts Payable Check 500.00
82919 1/25/2002 JEFF VAN DEN EIKHOF Accounts Payable Check 93.70
82920 1/25/2002 TOM VELASQUEZ Accounts Payable Check 90.00
82921 1/25/2002 VERIZON WIRELESS Accounts Payable Check 21.13
82922 1/25/2002 VIKING OFFICE PRODUCTS Accounts Payable Check 18,E
82923 1/25/2002 TOM W.WALSH Accounts Payable Check 24.00
82924 1/25/2002 WAYCO-NORTH COUNTY FIRE PROT Accounts Payable Check 128.00
82925 1/25/2002 VOID Accounts Payable Check 0.00
82926 1/25/2002 WESTERN JANITOR SUPPLY Accounts Payable Check 417.42
82927 1/25/2002 WULFING'S POLYGRAPH SERVICE Accounts Payable Check 300.00
129 1/31/2002 MID-STATE BANK Payroll Vendor Payment 69.56
82928 1/31/2002 ATASCADERO CHAMBER OF COMMERCE Accounts Payable Check 21,032.00
82929 1/31/2002 BOARD OF EQUALIZATION Accounts Payable Check 248.00
82930 1/31/2002 COMCO COMPUTERS Accounts Payable Check 1,061.44
82931 1/31/2002 PACIFIC GAS AND ELECTRIC Accounts Payable Check 201.45
82932 1/31/2002 PRO MOTION Accounts Payable Check 2,859.01
82933 1/31/2002 EMPLOYMENT DEV DEPARTMENT Accounts Payable Check 47.65
$ 572,705.74
ITEM NUMBER: A-4
DATE: 03/12/2002
wi r:aP e,ai
raia' - 1;e
Atascadero City Council
Consent Item —Public Works Department
Final Parcel Map 2002-0023 (ATAL 01-373)
[LLA 2001-0031]
13600 Santa Lucia Road
(Landis/Wilson)
RECOMMENDATION:
Council accept Final Parcel Map 2002-0023 (ATAL 01-373)
DISCUSSION:
Lot Line Adjustment 2001-0031 was approved by the Community Development Department on
February 4, 2002. The Final Parcel Map adjusts the lot line configuration between Parcel 1 and
Parcel 2. The lot lines have been adjusted, but the gross area of the parcels has not changed.
Pursuant to California Government Code Section 66440 the approving legislative body (City
Council) can not deny a final map that is consistent with an approved tentative map. The
legislative body is also required to accept, accept subject to improvement or reject, on behalf of
the public, any real property offered for dedication for public use in conformity with the terms of
the offer of dedication. No offers of dedication are made on this map. Staff has determined that
the Final Parcel Map is consistent with approved Lot Line Adjustment.
FISCAL IMPACT: None
ATTACHMENTS: Exhibit A: Final Parcel Map 2002-0023 (ATAL 01-373)
•
053
ITEM NUMBER: A-4
DATE: 03/12/2002
•
Exhibit A
Final Parcel Map 2002-0023(ATAL 01-373)
13600 Santa Lucia Road
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054
ITEM NUMBER: B- 1
_ DATE: 03/12/2002
iris i
1979
Atascadero City Council
Staff Report - Public Works Department
Atascadero Road Program:
Trench Repair and Assessment District Programs
RECOMMENDATIONS:
City Council:
1) Introduce for first reading by title only, the draft Ordinance amending Chapter 15,
encroachment on public property of the Atascadero Municipal Code, relating to trench cuts;
and,
2) Receive an update on the Assessment District Program.
•
REPORT-IN-BRIEF:
Atascadero has 141 miles of City Maintained Roads and 29 miles of Non-City Maintained
Roads. Our last report estimated the total backlogged maintenance to be more than
$25,500,000.00.
Road Type Miles of Road Cost
Circulation Plan Road 65 $8,789,621
City Maintained Local Roads 76 $9,500,000
Non-City Maintained Local Roads 29 $7,250,000
The Atascadero Road Program is a program to maintain and protect the roads of Atascadero in an
organized, efficient and cost-effective manner.
The city will be spending over $2.5 million over the next two year on road rehabilitation. The
Program is starting to make a dent in the backlog of road maintenance on Circulation Plan
Roads. Local Roads are still in need of major repair. This is the reason for moving forward on the
Assessment District Program.
•
055
ITEM NUMBER: B- 1
DATE: 03/12/2002
This is the fifth City Council meeting on the Atascadero Road Program. The first meeting was a
workshop on road maintenance and potential strategies for road repair. The second provided a •
detailed background on the roads of Atascadero, a breakdown of the road maintenance backlog
and alternatives for the repair, maintenance and rehabilitation. The third meeting the Council
accepted for maintenance roads that the County had accepted and portions of San Gabriel Road
and San Marcos Road. The Council also gave staff direction on trench cuts, development
standards and assessment districts. The fourth meeting Council approved the Assessment District
Program
Tonight staff will present for approval programs on trench cuts and provide an update on
assessment districts.
DISCUSSION:
I. Trench Repair Program
A paved road is constructed by placing an asphalt layer and a base layer over compact native soil.
A trench cut occurs when a utility (water, gas, electric, telephone, cable TV, sewer, storm drain
or other) is placed in the road after it is paved. The asphalt is cut and removed, a trench is dug,
the utility is placed and the trench is back filled and paved over.
Poor construction, settling backfill, poor paving and lack of maintenance have all lead to failure
of trench repairs. When the trench repair fails and settles it produces a dip in the road and cracks
around the edges of the repair. The dip is uncomfortable to drive over and the cracks allow water
to get under the surface of the road. Poor trench repair can lead to a bumpy and uncomfortable
ride.
Staff proposes the following new Trench Repair Program to insure proper construction and
inspection of trenches. The basic requirements of the Ordinance are:
• Encroachment Permits. The Engineering Division of the Public Works Department will now
issue encroachment permits. In the past the Community Development Department issued
encroachment permits. Any persons working in the right-of-way without an encroachment
permit will be stopped and required to obtain an encroachment permit. The fee for the
encroachment permit will be the actual cost to administer and inspect the trench repair,
including a 1-year bond release inspection.
• Inspection. A City inspector will inspect the trench cut. This will include asphalt removal,
digging of the trench, bedding of utility, backfill and compaction of trench, placement of base
material and paving.
• Trench Specifications. The specifications for asphalt removal, digging of the trench, bedding
of utility, backfill and compaction of trench, placement of base material and paving will be
followed per the revised Trench Repair Specification. (See Attachment A). •
056
ITEM NUMBER: B- 1
DATE: 03/12/2002
• • Cash bond and one year inspection.-A cash bond will be taken when the encroachment permit
is issued. The City will inspect the trench 1-year after the trench is completed. The party that
requested the encroachment permit and put up the bond will repair all trench deficiencies
discovered at the inspection. Utility Companies and Atascadero Mutual Water Company is
exempt from the bonding requirement, if they guarantee their repairs in writing. The repairs
could include crack seal, skin patch, remove and replace trench paving and in extreme cases
where the backfill has failed, remove all backfill, replace and repave.
• Trench Cut Moratorium. There will be a moratorium on trench cuts in a road for 2 years after
it has been paved. The City will publish a two-year paving schedule every year to keep the
community and utility companies posted on the planned projects. If a utility needs an
emergency repair or new development occurs and the recently paved road needs to be cut the
road shall be repaired to the condition prior to the cut, which may include overlaying the
entire road.
If these provisions are approved the Public Works Department will meet with local developers,
contractors and engineers to explain the new requirements.
II. Assessment Districts
The first Public Information Meeting on Assessment Districts is scheduled for March 25 in the
• Rotunda Room. The meeting will inform the public on the newly started City Program. In the
meeting staff will explain the Assessment District process, the assistance staff will offer and the
up front funding available for the design of the improvements, Engineers Report and Bond
Council.
Staff will meet with individuals in the meeting to discuss specific road improvement and
maintenance needs. Site visits will be scheduled for those parties that want to begin the process.
Advertisement about the meeting and program will be with newspaper ads, mailed notice and
posted sign on roads that are in extreme need of repair.
Listed below is a outline of the program the City is offering:
Atascadero Road Program, Assessment Districts
• An interested property owner meets with the Public Works Department to discuss the
program and the requirements. Staff will estimate the construction and maintenance costs for
the specific roads.
• A package is given to the property owners and a petition circulated to be signed by 60% or
more of the affected property owners and presents it to the City Engineer.
•
ITEM NUMBER: B- 1
DATE: 03/12/2002
• If petitions are received for districts representing $1 million or more in improvement costs,
the City Engineer will present the informal petition(s) to the City Council. Staff will request •
direction to:
➢ Draw up the tentative boundaries of an Assessment District
➢ Assess the condition of the existing street
➢ Prepare a preliminary cost estimate for construction of the improvements
necessary to repair existing deficiencies and bring the street into substantial
conformance with City standards.
➢ Prepare a preliminary cost estimate for continued maintenance of the road.
➢ Estimate the costs of establishing the assessment districts (hiring an Assessment
Engineer, hiring Bond Counsel, bond issuance costs, etc.) above and beyond the
actual construction costs.
➢ Estimate the yearly cost to each property owner based on an assumed interest rate
and amortization period.
➢ Schedule a community meeting with the property owners and present the
information and approximate costs.
The following steps would occur if, after the community meeting with the property owners, the
City Engineer determines there is sufficient commitment from the property owners to continue:
• A formal petition in conformance with the Municipal Bond Act is circulated. The petition is
signed by the requisite number of landowners and filed with the City Clerk. An engineer •
then certifies that the petition meets legal requirements and files a certificate with the City
Clerk.
• Civil engineer is hired or staff is directed to design the plans and specifications for the project
and the project is sent out to bid.
• City Council adopts a Resolution determining to proceed, appointing a engineer and bond
counsel to handle the proceedings and a Resolution of Intention to Acquire and Construct
Improvements.
• Engineer's Report is prepared.
• The Engineer's Report is then filed with the City Clerk and presented to the City Council for
approval. City Council adopts a Resolution of Preliminary Approval of the Engineer's Report
and appointing a time and place of two public hearings on Engineers Report.
• The first public hearing is conducted for information purposes only.
• Ballots are sent to all parties effected by the Assessment District.
•
058
ITEM NUMBER: B- 1
DATE: 03/12/2002
• • The second public hearing is held. The mayor opens the hearing for oral protests or
endorsements, and after everyone is heard the public hearing is closed and the matter is
subject to City Council deliberation. After deliberation, the following actions are considered:
a. If majority protest is filed:
1. The Assessment District fails and this agenda item is closed.
2. Resolution Overruling Protests is adopted. Resolution Approving the
Engineer's Report, Ordering the Acquisitions, and Confirming the Assessment
is adopted. Resolution Awarding Construction Contract for the improvements
is adopted
b. If a majority protest is not filed:
1. Resolution approving the Engineer's Report, ordering the acquisitions, and
confirming the assessment is adopted. Resolution awarding construction
contract for the improvements is adopted
• The improvements are completed.
Currently the City Capital Projects Budget has $50,000.00 allocated for Engineer Assessment
. District Report. These funds will be used for the costs discussed in this outline. If the assessment
District passes the City will be reimbursed for its costs for the District.
FISCAL IMPACT:
Trench Repair Program, There will be some administration costs in setting up the program.
Once the program is set up the parties requesting the Trench Cut would pay for all costs.
Assessment Districts, $50,000.00 of budgeted funds and staff time to administer the program.
ALTERNATIVES:
Trench Repair Program, Most of the requirements recommended in the Ordinance are already
required in the Atascadero Municipal Code but have not been enforced. The new requirement is
the 1-year inspection and bond. An alternative would be not to require the 1-year inspection and
bond.
ATTACHMENTS:
Attachment"A" - Draft Ordinance
• Attachment "B" - Trench Repair Requirements
059
DRAFT ORDINANCE
•
AN ORDINANCE OF THE COUNCIL OF THE CITY OF ATASCADERO
AMENDING CHAPTER 15, ENCROACHMENT ON PUBLIC PROPERTY
OF THE ATASCADERO MUNICIPAL CODE, RELATING TO TRENCH
CUTS
The City Council hereby finds and declares as follows:
Whereas, studies undertaken by the American Public Works Association and many cities
have concluded that excavations in paved streets degrade and shorten the life of the surface of the
streets, and this degradation increases the frequency and cost to the public of necessary resurfacing,
maintenance and repair;
Whereas,the cutting of the pavement and trenching in the streets permits water seepage into
the street as well as weakening pavement support around the patch,thereby allowing deterioration at
an accelerated rate;
Whereas, millions of dollars in public funds have been invested to build, maintain, and
repair the streets within the City's geographical boundaries, and the City holds these streets as an
asset for its citizens. It is desirable to adopt regulations that will help protect the structural integrity •
of City streets and thereby safeguard the value of the public investments in City streets for the benefit
of all City residents, by requiring proper repair with quality materials, inspection, and follow up
inspection and further repair if the trench repair fails,to help offset the shortened life of the streets
that are cut.
Whereas,entities making and benefiting from an excavation in a City street also will comply
with standards and requirements for compaction,backfill and pavement restoration and resurfacing
that ensure the best possible restoration of the paved surface over and adjacent to the trench or cut;
Whereas, regulation of excavation in City streets to help reduce disruption of and
interference with public use of the streets, and to help prevent damage and maintain the safe
condition of the streets protects the public health, safety and welfare, is a valid and appropriate
exercise of the City's police power, and is a municipal affair;
Whereas,With respect to the installation of telecommunications facilities,Section 253(c)of
the Federal Telecommunications Act of 1996 expressly recognizes the authority of local
governments to impose reasonable nondiscriminatory requirements upon telecommunications
providers using the public right-of-way, and California Government Code 50030 specifically
authorizes the imposition of permit fees that do not exceed the reasonable costs of providing the
service for which the fee is charged. A Encroachment Permit Fee imposed by this ordinance and any
associated Resolution is such a reasonable fee;
•
060
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ATASCADERO
• HEREBY ORDAINS AS FOLLOWS:
SECTION 1 ORDINANCE
New Article of Title 7, Public Works, Chapter 15, Encroachments on Public Property, of the
Atascadero Municipal Code is hereby added, such new Article to provide as follows:
Article 15. Trench Cuts
5.111 Definition
7-15.111 Definitions
(a) "Trench Cut" means the cutting of an existing asphalt road for the installation, repair,
location of utilities, conduit, storm drain, or any other underground facility.
7-15.112 Encroachment Permits.
The Engineering Division of the Public Works Department, or delegated division, will issue
encroachment permits. Any persons working in the right-of-way with out an encroachment permit
will be stopped and required to obtain an encroachment permit.The fee for the encroachment permit
will reimburse the City for the cost to administer the program and construction inspection and the
follow up inspection.The encroachment permit is not valid until Underground Service Alert(USA)
• notification and field marking has been completed.
7-15.113 Inspection
A City inspector will inspect the trench cut.This may include asphalt removal,digging of the trench,
bedding of utility,backfill and compaction of trench,placement of base material,saw cut and paving.
7-15.114 Trench Specifications
The Trench Repair Specification for asphalt removal, digging of the trench, bedding of utility,
backfill and compaction of trench,placement of base material and paving will be followed.The City
Engineer may revise this Specification.
7-15.115 Cash bond and one year inspection.
A cash bond will be taken when the encroachment permit is issued. The City will inspect the trench
1-year after the trench is completed per Trench Repair Requirements. The party that requested the
encroachment permit and put up the bond will repair all trench deficiencies discovered at the
inspection. The repairs could include crack seals, skin patch,remove and replace trench paving and
in extreme cases where the backfill has failed, remove all backfill, replace and repave. Utility
Companies and Atascadero Mutual Water Company are exempt from the bonding requirement, if
they guarantee their repairs with a Warranty
7-15.116 Trench Cut Moratorium
There will be a moratorium on trench cuts in a road for 2 years after it has been paved.The City will
• publish a two-year paving schedule every year to keep the community and utility companies posted
061
on the planned projects. The moratorium may be lifted for utilities for emergency repair, State of •
California mandated work or expansion of service area or new development. The recently paved
road shall be repaired to the condition prior to the cut,which may include overlaying the entire road.
7-15.117 Provisions of Chapter 15
This Article does not change or alleviate anyone from following the provisions of the entire Chapter
15 Encroachments On Public Property.
On motion by Council Member and seconded by Council Member
the foregoing Resolution is hereby adopted following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ADOPTED:
By: •
J. Michael Arrambide, Mayor
Attest:
Marcia McClure Torgerson, City Clerk
Approved as to form:
Roy A. Hanley, City Attorney
062
REVISIONS APPROVALS
DESCRIPTIONS BY I DATE IAPPROVED COUNCIL RESOLUTION NO. 26-92 3/10/92
BACKFILL AND DETAILS SBK 9/01
INSPECTION CRITERIA SBK 2/02
CUT EXISTING ROADWAY TO PROVIDE VERTICAL
SURFACES AND SQUARE CORNERS, AFTER TRENCH
HAS BEEN BACKFILLED. CUT EDGE WILL BE
STRAIGHT AND NEAT IN APPEARANCE.
PROVIDE MIN 12" BENCH
FINAL INTO UNDISTURBED
GRADE MATCH EXISTING ASPHALT DEPTH ROAD BED (BOTH SIDES)
i 12' i MINCOL DEPTH. — 4" ARTERIAL,
3" COLLECTOR, 2" RESIDENTIAL
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►
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� 957. RELATI COMPACTION
MIN. 6" CLASS 2
24" AGGREGATE BASE
SEE NOTE BELOW COMPACTED SAND, APPROVED
CONCERNING TRENCH INSTALL— GRANULAR MATERIAL OR
IN EASEMENTS. MAGNETIC SAND SLURRY
TRACER
TAPE
90% RELATIVE COMPACTION COMPACTED SAND
OR APPROVED
GRANULAR MATERIAL.
i
6" MIN - 6" MIN
8' MAX 8 MAX
,� '... 6" BELOW FL
i
/ A CITY ENCROACHMENT PERMIT AND
I INSPECTION ARE REQUIRED FOR
TRENCHING IN PUBLIC OR COLONY
GREATEST O.D. DIMENSION RIGHT—OF—WAYS.
AT PIPE JOINTS
ONE YEAR INSPECTION CRITERIA FOR TRENCH:
1) SURFACE SHALL BE A MAXIMUM OF 1/4" ABOVE OR BELOW STRAIGHT LINE FROM EDGE OF TRENCH.
2) MAXIMUM 1/8" ABRUPT HIGH OR LOW POINT.
3) MAXIMUM 1/16" CRACK AT EDGES.
4) NO EXCESS RAVELING IN TRENCH ASPHALT.
5) NO ALLIGATOR CRACKING OUTSIDE TRENCH CAUSED BY TRENCH CONSTRUCTION.
• DRAWN BY: CITY OF ATASCADERO
JAV ENGINEERING DEPARTMENT DRAWING NO.
DESIGNED BY:
SBK
2s' 02 TRENCH REPAIR REQUIREMENTS 702063
FILE NAME:
AT702a.DWG
REVISIONS APPROVALS
DESCRIPTIONS BY I DATE IAPPROVED COUNCIL RESOLUTION NO. 26-92 3/10/92 '
BACKFILL AND DETAILS SBK 9 01
INSPECTION CRITERIA SBK 2/02
•
CUT EXISTING ROADWAY TO PROVIDE VERTICAL
SURFACES AND SQUARE CORNERS, AFTER TRENCH
HAS BEEN BACKFILLED. CUT EDGE WILL BE
STRAIGHT AND NEAT IN APPEARANCE.
PROVIDE MIN 12" BENCH
FINAL INTO UNDISTURBED
GRADE MATCH EXISTING ASPHALT DEPTH ROAD- BED (BOTH SIDES)
12' MININUM DEPTH. – 4 ARTERIAL,
3" COLLECTOR, 2" RESIDENTIAL
0►.\ c- O .\ o- O .\ c- O o C- O .\ O- O O o- O \ c- O \ T/O
O .\
O O o O o O o O o O � o O o OoO
O 4 O Q >OwQO O OOQ OQO
O
195% RELATI COMPACTION \—
MIN. 6" CLASS 2
24" AGGREGATE BASE
SEE NOTE BELOW �— COMPACTED SAND, APPROVED
CONCERNING TRENCH INSTALL--' GRANULAR MATERIAL OR
IN EASEMENTS. MAGNETIC SAND SLURRY
TRACER
TAPE
90% RELATIVE COMPACTION COMPACTED SAND
OR APPROVED
GRANULAR MATE •
RIAL.
1
6. s•.•li.e •.•IiP•.•li P•�P=/• • /•
/• •\ /�♦ . �.♦ .\/•• .\/.♦ a ;liy`.•1�•`•a•;11i
1 6" MIN 6" MIN
8 MAX 8 MAX
.:•.1:... ;�:. •:•�:. :•1: :••1:. ;•1:. .,•%.:.1:. 6" B
ELOW FL
/ A CITY ENCROACHMENT PERMIT AND
INSPECTION ARE REQUIRED FOR
TRENCHING IN PUBLIC OR COLONY
GREATEST O.D. DIMENSION RIGHT–OF–WAYS.
AT PIPE JOINTS
ONE YEAR INSPECTION CRITERIA FOR TRENCH:
1) SURFACE SHALL BE A MAXIMUM OF 1/4" ABOVE OR BELOW STRAIGHT LINE FROM EDGE OF TRENCH.
2) MAXIMUM 1/8" ABRUPT HIGH OR LOW POINT.
3) MAXIMUM 1/16" CRACK AT EDGES.
4) NO EXCESS RAVELING IN TRENCH ASPHALT.
5) NO ALLIGATOR CRACKING OUTSIDE TRENCH CAUSED BY TRENCH CONSTRUCTION.
DARVWN BY: CITY OF ATASCADERO •
ENGINEERING DEPARTMENT DRAWING NO.
DESIGNED BY:
SBK
D2 26 02 TRENCH REPAIR REQUIREMENTS 702 064
FILE NAME:
AT702a.D WG