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A G E N D A
ATASCADERO CITY COUNCIL
ADJOURNED REGULAR MEETING
Atascadero Administration Building, 4th Floor
6500 Palma Avenue
Tuesday, August 28 , 1990 .
6 :00 p.m.
Call to Order
Roll Call
City Council Comment
1 . RECYCLING COMMITTEE PRESENTATION RE MANDATORY PICK-UP AND
CURBSIDE RECYCLING
2 . _REQUEST FOR EXTENSION OF CONTRACT WIL-MAR DISPOSAL
3 . UPDATE ON DISCARDED APPLIANCES PICK-UP SERVICE PROPOSED BY
DENNIS BRYANT
MEETIy1&/90 AGENDA 1
• RECYCLING COMMITTEE REPORT
TO THE
CITY COUNCIL
I . Introduction
The Recycling Committe was appointed by the City Council as
an Ad Hoc Committee to investigate methodology for reducing the
solid waste stream and promote the recycling of materials that
have traditionally been discarded as trash . The Committee has
met regularly for the past year to discuss and research the
wide range of topics associated with solid waste .
The term recycling is often implied to mean the full array
of alternative methods for reducing the quantity of waste that
is currently disposed of at the landfill . The more strict
meaning of recycling is the extraction and reuse of materials
from the waste stream. The Committee quickly realized that
recycling is only one component of the larger task of reducing
the volume of solid waste .
The enactment of tough solid waste legislative mandates
coupled with emerging alternative waste handling technology and
a growing public concern over the environmental problems caused
• by landfills , is causing a complete re-shaping of our waste
disposal practices . To achieve more environmentally sensitive
techniques of handling solid waste will require considerable
time and effort . The, Recycling Committee is pleased to present
this report to initiate a program to redirect Atascadero' s waste
disposal practices for many decades into the future .
II . Administration
--------------
The administration of an integrated waste management
program will require cooperation and manpower . An on-going
educational and advertising program must be established.
City staff must be available to coordinate th program as
well as administer contracts , liaison with regional planning
efforts and update the City Council .
A group of people trained to assist commercial , industrial ,
and multi-family units should be available to the community as
ombudsmen and waste auditors .
• 1
• III . Recycling_vs ._Precycling
In an emerging technical field, new terminology often
easily conveys important new concepts . The term "Precycling" is
such a term. It refers to the wide variety of methods to keep
solid waste from entering the waste stream. Examples of
precycling include : (1) Encouraging product manufacturers to
minimize bulky, non-recyclable packaging; (2) encouraging
consumers to buy products that are sold in recyclable packaging;
(3) utilizing techniques that do not generate disposable solid
waste, such as bringing carrying containers to stores or using
cloth diapers rather than disposable ones ; and (4) becoming more
aware of everyday activities that produce significant quantities
of solid waste and then looking for methods to change that
activity to reduce waste production .
The concept of recycling is often viewed rather narrowly .
Taking glass , aluminum, and newspaper to a recycling center is
the common concept of "recycling" . However, reusing materials
at home or business is an often overlooked method of recycling.
Composting yard waste , cutting up tree trimmings and old wood
for kindling, swapping excess paint with neighbors , using
newspapers for mulch , taking waste oil , tires , etc . , to area
recyclers and a host of other practical techniques can be
employed to increase recycling and decrease trash volume .
• IV . Recycling_Goals_and_Strategies
State law requires that cities reduce the volume of solid
waste entering landfills by 25% by 1995 and 50% by the year
2000 . The goal of the recycling program described in this
report is to reduce the waste stream 25% . Expansion of this
program and the implementation of additional waste reduction
strategies will be necessary to reach the 50% reduction mandated
by state law .
To effectively intercept and control the flow of waste to
the landfill , plus fairly distribute the cost of waste recycling
and disposal , it is essential that Atascadero implement a
mandatory waste collection system. Monitoring the volume and
composition of the waste stream without total participation
would be impossible . Revenues generated from the sale of
materials collected for recycling can be expected to cover only
a fraction of the total cost of collecting, processing and
marketing these materials . This service is best financed by
incorporating the cost of the program in the monthly garbage
collection rate . Additionally, mandatory garbage collection
reduces the incidences of illegal dumping and burning plus
reduces the amount of traffic at the landfill .
• 2
• The garbage collection rate structure is another factor
that influences the success of waste reduction and recycling
programs , Traditional flat-rate and variable-can rate systems
provide little to no incentive to reduce waste . A volume-based
rate structure charges for the amount of garbage collected,
thereby providing an economic incentive to reduce waste .
Atascadero should base its garbage collection rate on a volume-
based system.
A. Curbside Collection of Recyclable Materials
The purpose of this program is to provide a convenient
means for local residents to remove recyclable materials from
the waste stream and promote the concept of recycling and waste
reduction . The emphasis is on maximizing participation by (a)
making pickup convenient , and (b) structuring the rate schedule
to provide an incentive to recycle and reduce waste . This
program will initially be available to all single-family
residences with eventual expansiion to multi-family and
commercial establishments . The materials targeted for
collection include : glass , aluminum, tin cans , PET (plastic
beverage containers) , HDPE (plastic milk containers) and
newspapers .
• Program Description :
1) All single-family residences will receive three 12
gallon stackable containers . Newsprint will be placed in one
container . Mixed glass will be placed in another container .
All other items will be placed co-mingled in the third
container . This system provides for the convenient separation
and storage of recyclable materials in the home . It segregates
the materials in a manner that minimizes contamination and
facilitates collection , processing and marketing.
2) The containers will be placed at the curbside to be
picked up by the garbage company on the same day as the regular
garbage collection .
3) Recycled materials will be transferred to appropriate
storage/shipping containers and transported directly to
recycling mills or in the case of the co-mingled materials ,
transported to a processing facility where the items will be
separated and sold. It is vital that reliable sources be found
to accept the collected materials and contracts negotiated. The
City must take all precautions to insure that a market for the
recyclable materials be maintained.
• 3
B. Curbside Pickup of Yard Waste •
Yard waste, which is commonly called ''green material''
consists of lawn clippings , leaves , trimmings , and similar
organic waste . Green material represents approximately 30% of
the waste stream. . The material is either tied into bundles or
stuffed into large, clearly marked garbage cans or recyclable
paper bags . The bundles and bags are collected with a separate
garbage truck which is capable of compressing the waste material
along the pick-up route .
The green material is transported to a processing site .
The exact method for processing this material is still under
study . However , the general concept is to chip, mulch and
screen the material into a form that can be spread along
pathways , or used in a variety of landscape applications .
Currently , regulations regarding the composting of
material , particularly when combined with sewage sludge, are
somewhat vague and subject to constant change . In addition,
composting requires additional equipment and considerable manual
labor . It appears prudent to slowly transition into a
composting operation .
Program_Description ;
1 . Establish the framework for a green material collection •
program by advertising the service and distributing appropriate
instructions and materials .
2 . Contract for a garbage truck to collect and compact the
materials . This will require establishing rates and routes and
pick-up schedules .
3 . Designate a processing yard, purchase a grinder and/or
chipper , construct the necessary yard improvement , including
overhead covering, ramps , storage bins , electricity and
plumbing . Alternatively, this processing operation could be
contracted out to a private firm.
4 . Arrange for the material to be transported from the
processing yard and used in the community . City parks and
maintenance operations could use a small portion of this
material , however , it would be necessary to contract with some
private topsoil/mulch distributor to find a permanent market for
a reliable source of disposal .
4 •
•
C . Recycling of Special Wastes
Several types of waste materials are not conducive to
regular curbside collection . White material (ie, large
appliances) can be disassembled at facilities with special
equipment to remove recyclable components . Scrap wood from
construction sites or demolition projects can be chipped and
sold to waste-to-energy plants . Rubble, broken concrete , and
other inert aggregate can be crushed and screened and used for a
variety of construction uses , such as fill and erosion
protection .
Each of these special wastes must be handled with a
separate program. In the case of white materials and other
large household items , it is recommended that the garbage
company provide for the curbside collection of these materials
on a periodic basis perhaps quarterly or semi-annually .
Recycling of other special wastes is probably best handled by
independent contractors . The City may facilitate this recycling
effort by providing a transfer station to simplify the
collection and transportation of this material .
V . Public_Awareness_and Education
• Public awareness and education is essential to the success
of our recycling and waste reduction program . The task of
reshaping society' s attitudes and habits involving waste
disposal is a formidable one . It can only be achieved through a
cooperative and persistant campaign of education . Public
forums , educational programs in the schools , informational
brochures and media advertising should be used collectively to
desseminate information to Atascadero residents on recycling and
waste reduction . Informational campaigns should precede the
implementation of new programs and continue throughout the
duration of the program.
The City , the Recycling Committee and the Garbage Company
should all take an active role in the public education process .
VI Regional-Planning_and_Coordination
------ ------------
Atascadero cannot conduct its recycling program in a
vacuum. State Law AB 939 and several other laws encourage
regional cooperation . Currently, San Luis Obispo County and its
seven cities are actively involved in a regional program to
reduce and recycle the waste stream.
• 5
It is premature to guess the types of programs this •
planning effort will recommend. The magnitude of the regional
program indicates that regional recycling facilities will not be
in operation before 1993 . However, once in place, the regional
facilities will benfit from an economy of scale and a program
size that Atascadero can never expect to reach acting alone .
This presents a challenge . During the next two to three
years the City will need to reshape the attitude of our society
toward trash collection , processing, and disposal . Programs
must be developed to reduce, reuse, and recyle our waste
products . yet , it would be imprudent to invest money in
expensive trash reduction facilities that could be replaced by a
regional facility in five years .
A key to meeting this challenge is to concentrate on low
technology solutions . The programs described above are
representative of these low technology solutions . (1) curbside
collection of recyclables and green material , (2) simple
sorting and grinding to process the material , and (3) the use of
independent contractors to recycle the special waste products .
Finally , a concentrated effort must be made to find markets and
uses for our diverted material .
VII . Summary-andRecommendations •
The programs described in this report are designed to
accomplish several important goals . They will begin to reshape
the public' s attitude about solid waste and the host of problems
it creates . When fully operational , they are expected to divert
approximately 25% of the waste stream from the landfill .
Finally , they are designed to easily adapt to the rapidly
changing technologies and processes of the solid waste and
recycling industries and integrate readily with regional
facilities planned for the near future .
The Recycling Committee recommends that the City adopt
mandatory garbage collection with a volume-based rate
structure . This service should include the periodic collection
of "white goods" and other large household furnishings . The
Committee further recommends the implementation of residential
curbside collection of traditional materials and yard waste .
6
•
iATASCADERO WASTE COLLECTION DATA
Current : Actual
Commercial Tonnage 68 tons/wk 33%
Multi-Family Res . 37 tons/wk 18%
Single Family Res . 98 tons/wk 48%
TOTAL 203 tons/wk
TOTAL RESIDENTIAL TONNAGE = 135 tons/wk 66%
Number of Single Family Residential Accounts = 4155 86%
Number of Commercial Accounts (Inc . Apartments) 652 14%
Wil Mar currently services approximately 70% of the single
family residences in Atascadero .
With_Mandatory-Co-llection :--
Estimated
---- -------- ---
Commercial Tonnage 68 tons/wk 28%
Multi-Family Res . 37 tons/wk 15%
Single Family Res . 140_tons/wk 57%
TOTAL 245 tons/wk
• Number of Single Family Residential Accounts = 5935 90%
Number of Commercial Accounts (Inc . Apartments) 652 10%
TOTAL RESIDENTIAL TONNAGE = 177 tons/wk 72%
NOTE: This table is not referenced in the report . It is for
informational purposes only .
7
REPORT TO CITY COUNCIL Meeting Date: 8/28/90
CITY OF ATASCADERO (6:00 P.M. SESSION)
Through : Ray Windsor , City Manager Agenda Item: 2 //►►
From Mark Joseph , Administrative Services Director 1
4lr
SUBJECT:
Extending Wil-Mar Disposal Contract
RECOMMENDATION:
Staff recommends Council review the attached request from
Wil-Mar Disposal and give direction to staff.
BACKGROUND:
Staff received the attached request from Wil-Mar Disposal to
extend its ' contract an additional two years from December 31 ,
1992 to December 31 , 1994. The request is based on the Capital
planning needs for a move towards mandatory collection and
recycling .
ALTERNATIVES:
1 . Council can approve the extension. Wil-Mar would be
able to plan for the additional acquisition of
equipment for both mandatory collection and recycling
services. Actual service rates would still be subject
to Council approval .
2. Council can decline the extension request and direct
staff to competitively bid for disposal and recycling
services. This is based on the fact that a shift to
both mandatory service and recycling significantly
alters the service level and therefore warrants a re-
examination of service providers.
MJ/ld
Attachment
•
WRIGHT & SANDERS
A LAW CORPORATION TELEPHONE
(B OS) 466-902
WILLIAM D. WRIGHT (RETIRED) 5950 ENTRADA AVENUE
FAX
BETTY R. SANDERS ATASCADERO, CALIFORNIA 93422 (SOS) 466-9098
June 11 , 1990
Ray Windsor R 'F- C �"�
City Manager
City of Atascadero
Post Office Box 747 CITY MGR
Atascadero, CA 93423
Re: Contract Extension/Wil-Mar Disposal
Dear Mr . Windsor :
On May 13 , 1985, Wil-Mar Disposal Company and the City
of Atascadero entered into a Solid Waste Collection Contract .
By its terms (see Paragraph 2) said contract may be
extended for a 2 year period so long as the total contractual
period does not exceed 5 years .
On November 22, 1988 , the City Council approved a 2 year
extension of that contract . A resolution to that effect was
adopted December 13 , 1988, extending the contract to December 31 ,
1992 . This leaves only 2 2 years of the term.
Given the need to implement mandatory collection and a
curbside recycling program, both of which will require capital
asset acquisitions , we respectfully request that you request the
Council to extend the contract for 2 years to December 31 , 1994.
We further request that the contract be amended to
include within the Scope of Work the curbside collection of
recyclable materials within the City.
Pursuant to §6.4 . 13(f) of the Atascadero Municipal Code
"the City Council , by resolution, shall have power to provide for
the inclusion in the contract agreement of such terms as it deems
necessary to protect the interest of the City. " We respectfully
submit that the above stated requests are in the best interest of
the City of Atascadero.
Very truly yours ,
21R. SANDERS
BRS/baw is
C. C. William Gibbs
Wil-Mar Disposal Company
r
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: 3
Through : Ray Wirdsor , City Manager Meeting : 8/28/90
(6:00 p.m. Session)
From: Mark Joseph , Administrative Services Director
SUBJECT: Old Appliance Disposal Service
RECOMMENDATION: Staff proposes Council review this report , and
select one of the options below.
BACKGROUND:
At its July 24 , 1990 meeting Council considered Dennis
Bryant ' s proposal to pick up and dispose of old appliances at no
cost to citizens . The cost , estimated at $13,000 annually, would
COME? from the City ' s General Fund . Mr . Bryant ' s proposal is
attached .
The matter was referred to the Re_ycling Committee , which
considered the matter at its July 26 meeting . The Committee
heard additional information and although sympathetic to Mr .
Bryant ' s plight , was not that supportive of the concept . A
summary of their meeting is also included .
At this point , Council has at least three options :
1 . Take no further action. In this alternative, Council would
find that the problem is not significant enough to warrant City
funds.
2. Defer the matter until _the_issue_ of mar;datordis�osal
service is resolved . This implies that the Service could be
included as part of the Waste Disposal Company ' s responsibility ,
and either charged separately or included in the new disposal
rates.
3. Proceed with a Request for Proposals and_ select_ a_pr9_•__ider
for the service. The costs would initially be absorbed by the
General Fund , although cost recovery could be achieved through a
waste disposal surcharge.
•
M E M O R A N D U M
Dater August 9, 1990
To : Councilmembers
Through : Ray Windsor , City Manager
From: Mark Joseph , Administrative Services Director
Subject : Update on Old Appliance Pick-Up Service
At their July 24, 1990 meeting , Council directed staff to
refer the above service, proposed by Dennis Bryant , to the
Recycling Committee for review.
The Recycling Committee met on July 26 and reviewed the
matter . Based on news coverage of the proposal , Mr . Heilman (of
Heilman ' s Salvage) attended the meeting and provided additional
information. In addition, Wil-Mar Disposal representatives were
also present .
Based on the information supplied , the following
observations were made:
1 . Residents who need their old appliances removed have at
least three alternatives: a . ) Wil-Mar will pick-up and
remove the appliance for a fee; b . ) Heilman ' s will take
appliances for $5.00 per unit ; and c . ) Chicago Landfill
will take appliances for $10.00 ( they transport them to
Heilman ' s and pay the $5.00 fee) . Thus, although the
service is not free, it is relatively inexpensive, and
there is curbside pick-up available.
2. Practical problems could emerge if the service was
established : a. ) Appliances from outside City limits
could be " imported" at Atascadero Taxpayer ' s expense;
b . ) if Mr . Bryant intended to use his existing site to
process the appliances, a serious nuisance problem
would quickly develop , aggravating the existing
situation; and c . ) the service should be limited to
residents only. This restriction would not resolve Mr .
Bryant ' s problem of illegal dumping and could lead to
the appearance of a conflict of interest (e.g . ,
allegations that he-used taxpayer ' s dollars to dispose •
of his surplus appliances) .
3. As an alternative, the service could be integrated into
a mandatory disposal plan and factor the service cost
into the rates.
•
Overall , the Committee was not very supportive of the
proposal . They felt the problem as identified was not as wide
spread as suggested and that the $13,000 could be better
allocated towards other solid waste-related services. The
Committee was sympathetic , however , to Mr . Bryant ' s plight as a
victim of illegal dumping .
In light of the fact that the Recycling Committee will be
making a presentation on Solid Waste on August 28th , I would
recommend this be discussed further at that time. In the
meantime I will proceed with a draft RFP.
c\appliance
•
City of Atascadero c/o Mr. Windsor
6500 Palma Ave.
Atascadero, Ca. 93422
• SUBJECT: Appliance pp nce Removal Problem.
Dear Mr. Windsor,
The city of Atascadero has received numerous complaints regarding
the unscreened storage and dumping of appliances. Our business AKA
SOS Appliance Repair located at 5925 Entrada, has become the focal
point of this problem. People have for years now been dumping
appliances in the creek beds or in alleys, but this problem has
currently magnified Heilman's Salvage now charges for all appliances,
Chicago Landfill won't take them, and now the Thrift Shop put up a
fence and won't accept them at all. People are freely dumping their
trashed appliances behind our building when we're closed, which turns
this into a major problem for us. This puts us in violation of Section
9-6.103 of Title 9 of the Municipal Ordinance.
The City has a definite problem that will only get worse. People
will throw or dump an appliance anywhere,now that it's so hard to dispose
of one properly. The danger of a child getting stuck inside one alone,
should make the City sit up and take notice.
PROPOSAL:
Our proposal to the city is to obtain an annual grant for our
business to have a weekly pick un date where we would pick up people's
• appliances. There would be no fee to the individual and we would
dispose of them properly. We have figured it would take about $13,000
annually to make this work. If the City agrees to this proposal, we
will write up a legal proposal and acceptance to that fact. We
guarantee this will solve the problem this City has and will ensure a
cleaner and safer future for Atascadero.
BREAKDOWN:
The City's annual grant of $13,000 would be broken down as such:
A- Employee expenses
B- Truck expenses
C- Disposal expenses
D- 20% administration fee
Please respond to this notification by July 25th so we can make
arrangements with you indicating our proposed course of action and
time table.
Respectfully,
Dennis Bryant (owner)
AKA- SOS Ap;l11 ce Repair
5925 Entrada Ave.
Atascadero, Ca. 93422
461-1771
•
* NOTICE: The City Council will meet in open session com-
mencing at 6 : 00 p.m. , 4th Floor Club Room, for
purposes of receiving a presentation by the City' s
Recycling Committee .
A G E N D A
ATASC'ADERO CITY COUNCIL
REGULAR MEETING
ATASCADERO ADMINISTRATION BUILDING
6500 PALMA
FOURTH FLOOR, ROTUNDA ROOM
AUGUST 28, 1990
7 : 00 P .M.
This agenda is prepared and posted pursuant to the require-
ments of Government Code Section 54954 . 2 . By listing a topic on
this agenda, the City Council has expressed its intent to discuss
and act on each item . In addition to any action identified in the
brief general description of each item, the action that may be
taken shall include : A referral to staff with specific requests
for information; continuance; specific direction to staff con-
cerning the policy or mission - of the item; discontinuance of
consideration; authorization to enter into negotiations and exe-
cute agreements pertaining to the item; adoption or approval; and,
.disapproval .
Copies of the staff reports or other documentation relating
to each i:em of business referred to on the agenda are on file in
the office of the City Clerk, available for public inspection
during City Hall business hours . The City Cleric will answer any
questions regarding the agenda.
RULES OF PUBLIC PARTICIPATION:
* Members of the audience may speak on any item on the agenda.
* A person may speak for five ( 5 ) minutes .
* No one may speak for a second time until everyone wishing to
speak has had an opportunity to do so.
* No one may speak more than twice on any item
* Council Members may question any speaker; the speaker may
respond but, after the allotted time has expired, may not
initiate further discussion.
* The floor will then be closed to public participation and
open for Council discussion .
Call to order
Pledge of Allegiance
Roll Call
City Council Comment :
- Proclamation: "National Check-Up Week" , September 9-15 , 1990
COMMUNITY FORUM:
The City Council values and encourages exchange of 'ideas and
comments from you, the citizen . The Community Forum periodisprovided to receive comments from the public on matters other than
scheduled agenda items. To increase the effectiveness of Community
Forum, the following rules ,will be enforced:
* A maximum of 30 minutes will be allowed for Community Forum,.
unless Council authorizes an extension.
* All remarks shall be addressed to Council, as a whole, and
not to any individual member thereof .
No person shall be permitted to make slanderous , profane or
personal remarks against any _Council Member, commissions &
staff .
A. CONSENT CALENDAR :
All matters listed under Item A, Consent Calendar, are con-
sidered to be routine, and will be enacted by one motion in the
form listed below. There will be no separate discussion on these
items'. A member of the Council or public may, by request, have any
item removed from the Consent Calendar, which shall then be re-
viewed and acted upon separately lafter the adcption of the Consent
Calendar. where ordinance adoption is involved, action by Council
on the Consent Calendar will presuppose waiving of the reading in
full of the ordinance in question
1 AUGUST 14 , 1990 CITY COUNCIL- MINUTES
2 . MINUTES OF BUDGET HEARINGS HELD JUNE 25 , 27 , 2a & JULY 5, 1990
(Cont' d from 8/14/90)
3 . CITY TREASURER' S_ REPORT JULY 1990
4 . FINANCE DIRECTOR' S REPORT - JULY 1990 `
5 ACCEPTANCEOFFINAL PARCEL MAP 9-87, 9000 ATASCADERO AVENUE
TO DIVIDE ONE PARCEL OF 1 .0 AC. INTO TWO LOTS ( Kuhlman/Baum
Berger)
6 . ACCEPTANCE OF FINAL PARCEL MAP 26-87 11300 VIEJO CAMINO TO
DIVIDE ONE PARCEL OF 27 . 01 AC. INTO FOUR LOTS CONTAINING -8 . 52 ,
4 . 23 , 6 . 59 AND 7. 67 ACRES (Bordeaux House/VandenBerghe )
7 . AUTHORIZE POLICE DEPARTMENT AUCTION OF UNCLAIMED PROPERTY AND
SURPLUS CITY PROPERTY
8 . RESOLUTION NO. 109-90 - CREATING EX-OFFICIO YOUTH REPRESENTA-
TION ON CERTAIN CITY_ COMMISSIONS AND COMMITTEES
9 . ANNUAL RATIFICATION OF AREA COUNCIL JOINT POWERS AGREEMENT
10. EMPLOYEE COMPENSATION:
A. RESOLUTION NO. 106-90 -ADOPTING A SALARY/CLASSIFICATION
SCHEDULE & BENEFITS FOR CONFIDENTIAL EMPLOYEES
B. RESOLUTION NO. 105-90 - ADOPTING A SALARY/CLASSIFICATION
SCHEDULE & BENEFITS FOR MID-MANAGEMENT/PROFESSIONAL
EMPLOYEES
C. RESOLUTION NO. 107-90 - ADOPTING A SALARY/CLASSIFICATION
SCHEDULE & BENEFITS FOR MANAGEMENT EMPLOYEES
D. RESOLUTION NO. 108-90 - AMENDING EMPLOYMENT AGREEMENT FOR
RAY WINDSOR, CITY MANAGER
B. HEARINGS/APPEARANCES :
1 . RESOLUTION NO. 103-90 - ADOPTING ROAD STANDARDS AND POLICIES
(Cont' d from 8/14/90)
2 , TENTATIVE PARCEL MAP 19-89 - APPEAL BY CITY STAFF OF THE ROAD
IMPROVEMENT CONDITIONS RECOMMENDED BY THE PLANNING COMMISSION,
7675 BELLA VISTA (Gearhart/Sierra Vista) ( Cont ' d from 8/14/90)
3 . PRECISE PLAN 28-90 - APPEAL BY JOHN FALKENSTIEN OF ROAD IM-
PROVEMENT CONDITION OF PRECISE PLAN, 8705 SANTA CRUZ ROAD
4 . PRECISE PLAN 70-90 APPEAL SY ROBERT GARDNER OF ROAD IMPROVE-
MENT CONDITION OF PRECISE PLAN, 14405 SANTA ANA ROAD
5 . TENTATIVE TRACT MAP 2-90 - APPEAL BY RICHARD MONTANARO OF
PLANNING COMMISSION DENIAL OF PROPOSED TRACT MAP (CONDOMINIUM
CONVERSION) , 11145 EL CAMINO REAL (Continue to September 11 ,
1990, at request of applicant)
C. REGULAR BUSINESS
1 . REQUEST FOR WAIVER OF HOOK-UP FEES ALONG A SEWER EXTENSION ON
MOUNTAIN VIEW ROAD (Jacobs ) - Recommend Denial
3
2 . CITY ADMINISTRATION .BUILDING OFFICE REORGANIZATION AND IM-
PROVEMENTS - REQUEST AUTHORIZATION TO PROCEED'
D. INDIVIDUAL DETERMINATION AND/OR ACTION :
1 . City Council :
A. -Committee Reports (The following represents ad hoc or
standing committees . Informative status reports will be
given, as felt necessary. ) ;
1 City/School Committee
2 . North Coastal Transit
3 . S .L .O. Area Coordinating Council
4 Traffic Committee
5 . Solid/Hazardous Waste Mgmt. Committee
6 . Recycling Committee
7 . Economic Opportunity Commission
2 . City Attorney
3 . City Clerk
4 . City Treasurer
5 City Manager
NOTICE : THE COUNCIL WILL ADJOURN TO 5 : 00 P .M. ON THURSDAY,
AUGUST 30TH, 4TH FLOOR CLUB ROOM, FOR PURPOSES OF
INTERVIEWING APPLICANTS TO THE CITY'S PARKS & REC-
REATION COMMISSION. SAID INTERVIEWS ARE OPEN TO THE
PUBLIC.
4
44
P R O C L A M A T I O N
"National Check-Up Week"
September 9-15 , 1990
WHEREAS, more than 34 , 000,000 Americans are hospitalized each
year; and
WHEREAS, nearly 66 , 000 , 000 Americans are afflicted with some
form of heart or blood vessel disease; and
WHEREAS, approximately 34 , 000 , 000 Americans between the ages
of 24 and 74 suffer from obesity;. and
WHEREAS, more than 60, 000, 000 Americans suffer from high blood
pressure; and
WHEREAS, an estimated 25 percent of adult Americans have ele-
vated blood cholesterol levels; and
WHEREAS, annual medical check-ups can decrease the number of
hospitalizations, reduce the likelihood of a serious illness or
premature death and curb escalating health care costs; and
WHEREAS, annual medical screening may reveal previously un-
detected high blood pressure, high blood cholesterol, cancer and
obesity-related ailments; and
WHEREAS, the ?resident of the United states has called upon
the American Public to observe National Check-Up Week, September
9-15 , 1990, with appropriate programs, ceremonies and activities;
NOW, THEREFORE, I Robert B . Lilley, Mayor of the City of
Atascadero, do hereby proclaim the week of September 9-15 as
"Atascadero Check-Up Week"
and urge all scientific, medical, educational , voluntary, govern-
mental and health care organizations and professions to recognize
the importance of annual medical check-ups with appropriate educa-
tional and informational programs and activities for the City of
Atascadero.
ROE'ER B . L1uLL Y , Mayor
Ciz7 of Atascadero, CA
Dared: August 23 , 1990
MEET8/90 AGENDA&-2
DATE ITEM
# NOTE: THE MINUTES OF THE DGET H INGS HELD JUNE 25, 27, 28 & JULY 5,
1990 WILL BE DISTRIBUTED T A LATER TIME.
i
i
•
� f
ATASCADERO CITY COUNCIL
MINUTES SUMMARY
1994-91 BUDGET SESSIONS I — IV
SESSION I — Monday, June 25, 1990:
Mayor Dexter called the meeting to order at 3:00 p .m.
Present : Councilmembers Shiers, Borgeson, Lilley,
Mackey and Mayor Dexter
Also Present : Councilman-Elect Nimmo ; City Treasurer-Elect ,
Muriel Korba; and City Clerk , Lee Dayka
Staff Present : Ray Windsor , City Manager ; Art Montandon,
City Attorney; Henry Engen, Community
Development Director ; Andy Takata and Alan
Metzler , Parks, Recreation and Zoo ; Mark
Joseph , Administrative Services Director ;
Mike Hicks, Fire Chief; Chief Bud McHale and
Lt. John Barlow, Police Department ; Greg
Luke, Public Works Director .
PURPOSE OF MEETING:
To allow staff to give an overview of the proposed operating
budget , highlight departmental requests and respond to questions
from Council .
SUBJECT HIGHLIGHTS:
Parks, Recreation & Zoo Department:
Andy Takata noted that his department was requesting the
upgrading of two part-time positions to full-time and the
addition of two new positions; one in Parks and the other in
Streets.
Police Department :
Chief McHale reported that he was asking for one additional
civilian position to offset some of the work currently done by
BUDGET 6/25/90 - 7/5/90
Page 1
sworn officers.
Muriel Korba spoke in support of funding another officer .
Council consensus was to put the matter over until the mid-
year budget review.
Fire Department :
Chief Hicks gave credit to Kurt Stone for the department ' s Budget
Summary. He noted that he was requesting an additional fire-
fighter and a permanent , half-time clerical assistant . Chief
Hicks also reported that there currently are no fees being
charged for plan checks and suggested that consideration be given
to collecting a fee for this service.
Additionally, the City Manager noted that the Fire Master Plan
would come before Council at their mid-year budget review.
Public Works Department :
Greg Luke reported that the most significant addition to staff
was the Natural Resource Specialist and clarified the
requirements of this position.
Community Development Department:
Henry Engen presented an overview of his department and explained
that he was seeking the approval of one new position, Planning
Technician.
Administrative Services Department :
Mark Joseph outlined staffing needs, minor capital and goals for
the year .
General Government :
Mark Joseph reported that staff was recommending that the Deputy
City Clerk ' s half-time position be upgraded to full-time.
The City Attorney clarified that nuisance abatement had been
transferred from Community Development to his departmental
budget.
THE SESSION WAS ADJOURNED AT 5:45 P.M. TO THE REGULAR MEETING OF
JUNE 269 1990 AT 7:00 P.M. IN THE CLUB ROOM.
BUDGET 6/25/90 —7/5/90
Page 2
ATASCADERO CITY COUNCIL
MINUTES SUMMARY
SESSION II - Wednesday, June 27, 1990:
Mayor Lilley called the meeting to order at 3: 18 p .m.
Present : Councilmembers Shiers, Dexter , Nimmo, and
Mayor Lilley
Absent : Councilwoman Borgeson
Also Present : City Treasurer , Muriel Korba and City Clerk ,
Lee Dayka
Councilwoman Borgeson arrived at 3:22 p .m.
Staff Present: Ray Windsor , City Manager; Art Montandon,
City Attorney; Henry Engen, Community
Development Director ; Alan Metzler , Assistant
Director of Parks, Recreation and Zoo ; Mark
Joseph, Administrative Services Director ;
Mike Hicks, Fire Chief; Greg Luke, Public
Works Director .
PURPOSE OF MEETING:
For discussions relating to the Capital Budget and Unfunded
Budget Requests.
SUBJECT HIGHLIGHTS:
Fire Department:
Chief Hicks summarized for Council the Fire Station 1 Expansion
and the Public Safety Radio Repeater Station requests.
Discussion relating to unfunded requests for personnel and aerial
equipment followed.
In addition, discussion ensued regarding emergency support by
utilizing volunteer assistance during disaster .
By common consensus, Council directed staff to come back at
the mid-year budget review with a an estimate of cost to
provide adequate emergency equipment for this kind of
BUDGET 6/25/90 - 7/5/90
Page 3
backup.
P
Public Works Department :
Lengthy discussion ensued regarding the Lewis Avenue Footbridge.
By Council consensus, staff was directed to come back with
conceptual designs for a dry-weather bridge.
Mark Joseph clarified that the figure of $9, 150 was the current
allocation of LTF/Non-Transit funds earmarked for bike paths.
Non-Departmental :
The City Manager reminded Council that the Mumford Lot Purchase
was the second of four lots the City intends to purchase near the
Lake Park and requested a closed session prior to the final
budget session scheduled for July 5, 1990.
By consensus, Council agreed to meet in a closed session for
the purpose of discussion relating to employee salary
negotiations and status of acquisition of real property on
July 5, 1990.
Also discussed was seismic repairs at City Hall .
Tub Grinder :
Mark Joseph submitted a memorandum to Council regarding the
acquisition of a vegetation tub grinder services (see Exhibit A) .
Chief Hicks gave a report indicating that although the concept
was good , the equipment would be expensive to maintain and that
there was little public interest . He suggested that there be a
cooperative effort within the cities of the County and suggested
that the City Manager confer with other city managers in the
County. Mr . Windsor stated that he would pursue the matter .
Discussion followed relating to policy of approval and procedure
in which Council would hear community agency requests during the
third budget session.
THE SESSION WAS ADJOURNED AT 5:40 P.M. TO THE THIRD BUDGET
SESSION ON JUNE 28, 1990 IN THE ROTUNDA.
BUDGET 6/25/90 - 7/5/90
Page 4
ATA ERO CITY COUNCIL
SCA D
MINUTES SUMMARY
SESSION III - Thursday, June 28, 1990 :
Mayor Lilley called the meeting to order at 3: 12 p .m.
Present : Councilmembers Borgeson, Shiers, Dexter ,
Nimmo , and Mayor Lilley
Also Present : City Treasurer , Muriel Korba and City Clerk ,
Lee Dayka
Staff Present : Ray Windsor , City Manager ; Art Montandon,
City Attorney; Henry Engen, Community
Development Director ; Alan Metzler , Assistant
Director of Parks, Recreation and Zoo ; Mark
Joseph , Administrative Services Director ;
Mike Hicks, Fire Chief; Greg Luke, Public
Works Director .
PURPOSE OF MEETING:
• To discuss and approve Community Agency Funding Requests.
SUBJECT HIGHLIGHTS:
Last Minute Receipts of Requests:
Last minute requests were received from the Atascadero Girls '
Softball Association and the Friends of the Library.
MOTION: By Councilman Dexter and seconded by Councilwoman
Borgeson to remove the request of the Girls ' Softball
Association and transfer it to Unfunded Requests for
further discussion at the next budget session; motion
unanimously carried .
There was consensus of Council to hear the request of the
Friends of the Library following individual agency requests.
Action for Animal Rights:
Robert Dolomite and Daphne Fahsing represented the agency.
BUDGET 6/25/90 - 7/5/90
Page 5
MOTION: By Councilwoman Borgeson and seconded by Councilman
Shiers to approve the request of $1 ,500; motion
unanimously passed by roll call vote.
There was Council consensus to remove from the Community
Agency Funding Requests segment of the annual budget the
following: Atascadero Chamber of Commerce, B. I .A. and the
San Luis Obispo County Visitors Bureau and allocate from
other sources for contract services.
Atascadero Chamber of Commerce :
MOTION: By Councilman Dexter and seconded by Councilman Nimmo
to approve the request of $22,000; passed 5:0 by roll
call vote.
B. I .A.
MOTION: By Councilwoman Borgeson and seconded by Councilman
Shiers to approve the request in the amount of $15,748;
motion unanimously carried by roll call vote.
MOTION: By Councilman Nimmo and seconded by Councilman Dexter
to delegate the Tree Replacement Fund to be used as a
priority for the replacement of trees in the downtown
up to the amount of $8,248; motion passed 5:0 by roll
call vote.
San Luis Obispo County Visitors Bureau:
MOTION: By Councilman Shiers and seconded by Councilwoman
Borgeson to approve the request of $3,800; unanimously
passed by roll call vote.
There was Council consensus to listen to each of the
individual requests before rendering any decisions. Each of
the remaining 27 agency requests were then presented . Many
of the organizations had a representative present to respond
to questions from Council .
Friends of the Library Request :
After lengthy discussion, Council concurred that this
request was not to be considered part of the Community
Agency Funding portion of the budget and by common consensus
put the matter over until the final budget session scheduled
BUDGET 6/25/90 - 7/5/90
Page 6
MOTIONS:
The City Manager clarified that voice vote was sufficient , as the
final budget would be approved by formal resolution.
Upon put to the vote, the following motions of funds requested
were approved , seconded and carried by voice vote:
Agency Amount Approved
Ad-Care Association 500
American Red Cross 250
Artpark 750
Atascadero Babe Ruth 5,000
Atascadero Community Band 5,000
Atascadero Little League 5,000
Atascadero Youth Football 5,000
Bronze Tiger Project 1 ,000
Cal Poly Arts 250
Caring Callers 175
Chumash Council of Campfire 500
Crime Stoppers 500
Easter Seal Society 250
Economic Opportunity Commission 1 ,628
Family Services Center 500
Food Bank Coalition 1 ,000
Hospice of SLO County 500
Hotline of SLO County 500
Mozart Festival Association 250
North County Cycling Club 1 ,000
North County Women ' s Shelter 10,000
Ombudsman Service of SLO 300
R.S.V.P. 500
San Luis County Youth Symphony -O-
SLO Gold Coast Chorus -0-
Senior Citizens United 2,400
Senior Nutrition Program 500
Resolution 76-90:
MOTION: By Councilman Dexter and seconded by Councilwoman
Borgeson to adopt Resolution No . 76-90 approving an
interim budget for the Fiscal Year 1990-91 ; motion
unanimously carried by roll call vote.
THE SESSION WAS ADJOURNED AT APPROXIMATELY 6:45 P.M. TO A CLOSED
SESSION FOR THE PURPOSE OF DISCUSSIONS REGARDING EMPLOYEE SALARY
BUDGET 6/25/90 - 7/5/90
. Page 7
NEGOTIATIONS AND REGARDING THE STATUS OF ACQUISITION OF REAL
PROPERTY (Lots Adjacent to Lake Park) AT 5:00 P.M. ON THURSDAY,
JUNE 5, 1990
ATASCADERO CITY COUNCIL
MINUTES SUMMARY
SESSION IV - July 5. 1990 :
Mayor Lilley called the meeting to order at 5: 10 p .m.
Present : Councilmembers Borgeson, Shiers,
Dexter , Nimmo , and Mayor Lilley
Also Present : City Treasurer , Muriel Korba and
City Clerk, Lee Dayka
Staff Present : Ray Windsor , City Manager ; Henry
Engen, Community Development
Director; Alan Metzler , Assistant
Director of Parks, Recreation and
Zoo ; Mark Joseph, Administrative
Services Director ; Mike Hicks, Fire
Chief; Greg Luke, Public Works
Director .
PURPOSE OF MEETING:
To meet in closed session for the purpose of discussion relating
to employee salary negotiations and the status of acquisition of
real property, to finalize discussions of the 1990-91 Budget and
to award bid for construction of the Sycamore Bridge.
The City Manager indicated that the City Attorney, Art Montandon,
had experienced car trouble and would be arriving late. Council
BUDGET 6/25/90 - 7/5/90 .
Page 8
proceeded with the public hearing on the budget review.
SUBJECT HIGHLIGHTS:
Council Comments:
Mark Joseph responded to general questions from Council relating
to the Operating Budget , Capital Improvements and Unfunded
Requests. In addition, Mr . Joseph clarified the proposed City
Attorney ' s budget and brief discussion followed relating to
nuisance abatement costs.
Councilwoman Borgeson asked for an expenditure memo
detailing Mr. Hanley's costs to the City for attorney
services.
Councilman Nimmo voiced his concerns regarding the proposed
upgrading of the City Arborist position to a Natural Resource
Specialist and asked that the matter be delayed until after the
revised Tree Ordinance has been adopted . Lengthy discussion
ensued and Mr . Luke responded to Council questions regarding the
proposed position, job duties and the recruitment process.
Note: Mr . Montandon arrived at approximately 5:45 p .m.
Capital Improvements:
Brief discussion followed relating to land acquisition. Mr .
Joseph reported that the budget includes only the purchase of the
second Mumford lot and clarified that funds received from the
sale of a lot on San Benito would be directed towards that
purchase.
Discussion followed regarding the progress of the B. I .A. downtown
parking lot on Traffic Way. The City Manager noted that Council
has already authorized the execution of the various agreements
and asked Council to reaffirm that they indeed wanted the project
completed .
Council unanimously confirmed their commitment to the
parking lot and directed the City Manager to proceed.
Unfunded Requests:
Girls ' Softball - The City Manager noted that the Council had
received a request from the Girl ' s Softball Association and asked
that the matter be postponed until after the Director or Parks,
Recreation & Zoo had returned to the country and had the
BUDGET 6/25/90 - 7/5/90
Page 9
opportunity to review the request .
Cit Hall - There n h din
City was brief Council discussion on the building
9
renovation and the City Manager indicated that he did not yet
have any plans or estimate of cost for seismic repairs to address
the new Un-reinforced Masonry Building Standards.
Additionally, it was noted that once the Police Department moved
out of City Hall , staff would be requesting a re-organization of
deparmental offices.
Radio Repeater Station - The City Manager indicated that the Fire
Chief and the Police Chief had reviewed this matter and would be
coming back to Council with an additional report on this request .
Aerial Equipment - 55 ' Snorkel - The Fire Chief urged Council to
give serious consideration to this unfunded request .
Community Agency Requests :
Appeal - Peter Gaw, representing the San Luis Obispo County Youth
Symphony, appealed to the Council to grant the group ' s request
for funding in the amount of $500. Council previously had not
approved any donation.
MOTION: By Councilwoman Borgeson and seconded by Councilman
Dexter to reconsider the request ; motion carried
unanimously.
MOTION: By Councilman Nimmo and seconded by Councilman Shiers
to approve the request for funds in the amount of
$250.00; motion passed 5:0.
Friends of the Library - Discussion ensued regarding the Friends
of the Library request for funds in the amount of $35,000 to be
placed into a building fund for construction of an addition to
the present library. Sarah Gronstrand, representing the Friends
of the Library, was present and responded to questions from
Council .
MOTION: By Councilwoman Borgeson and seconded by Councilman
Shiers to reconsider the request of the Friends of the
Library; motion carried .
Discussion followed .
MOTION: By Councilman Dexter and seconded by Councilman Nimmo
to pledge to reserve $35,000 for the future building
BUDGET 6/25/90 - 7/5/90
Page 10
fund for the library and that the reservation of that
amount and additional amounts in the future be
contingent upon reaching an agreement with the County
f r n funds for the project ;
o San Luis Obispo for matching p J ,
motion carried 5:0 by roll call vote.
Council directed the City Manager to contact the County to
begin those discussions.
After a short break , the City Manager pointed out that Council
would be asked to adopt a resolution approving the new budget at
their regular meeting scheduled for July 10, 1990.
Sycamore Bridge Construction Award :
The City Manager explained that staff had not met the necessary
noticing requirements and asked that the matter of awarding the
bid for construction of the Sycamore Bridge be deleted from their
agenda.
MOTION: By Councilman Dexter and seconded by Councilman Nimmo
to adjourn to closed session for the purpose of
discussions relating to employee salary negotiations
and status of acquisition of real property ( lots
• adjacent to Lake Park) ; motion unanimously passed .
THE OPEN SESSION WAS ADJOURNED AT APPROXIMATELY 7: 10 P.M.
MOTION: By Councilman Dexter and seconded by Councilwoman
Borgeson to go back into open session; motion carried .
No action was taken.
MOTION: By Councilman Nimmo and seconded by Councilman Shiers
to adjourn; motion unanimously passed.
MEETING ADJOURNED AT 7:20 P.M.
MINUTES`'RECORDED D PREPARED BY:
LEE DA KA,
CITY CLERK
Attachment : Exhibit A (Staff Report - Mark Joseph )
BUDGET 6/25/90 - 7/5/90
. Page 11
X��b� -
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item:
Through : Ray Windsor , City Manager Meeting Date: 6/27/90
From: Mark Joseph , Administrative Services Director
SUBJECT: Tub Grinder
RECOMMENDATION: Staff seeks direction from Council regarding how
to address the acquisition of •vegetation tub grinder services.
BACKGROUND•
As a result of the snow storm of December , 1988, a tub
grinder was loaned to the City for a brief period of time. The
equipment was used to grind small tree limbs and other brush .
The grinder proved very successful and was considered a viable
alternative to backyard burning . Staff was directed to
investigate the matter and report back .
Based on research conducted by the Fire Chief and using very
rough cost estimates, the following analysis is provided:
ONE-TIME COSTS
Tub Grinder $125,000
( 1 ) Large Wheel Tractor with Bucket* 50,000
$175,000
- One required ; two recommended (for a total of $100,000) .
ON-GOING COSTS
(4) Maintenance Workers to Operate $ 90,000
Equipment Maintenance Costs 50,000
Misc . Costs (e.g . Insurance) 10,000
$150,000
As can be seen, participating in this program could cost at
least $175,000 in Capital Costs (possibly as high as $225,000)
and perhaps $150,000 annually. Annual Costs could be reduced if
a market can be found for the wood chips. If not , operating
costs would actually increase, since disposal costs were not
included in this analysis.
In concluding the cost section, other intangible costs
should be discussed . The equipment involved is potentially very
hazardous to the operators, in terms of physical harm and noise
irritation. Site selection for the grinding operation must be
carefully considered , due to the nature of the operation and high
noise level . Ironically, to the extent the site is remote
enough , it becomes less convenient for citizens to haul their
trimmings (and thereby more likely for citizens to prefer
burning ) .
ALTERNATIVES
As a result of the high costs involved, it is difficult for
staff to recommend the City ' s sole involvement in the program.
There are at least three alternatives for Council to consider .
Alternative One: Encourage Private Enterprise to provide the
service. The by-product -- wood chips -- could be sold to co-
generation plants as fuel . To a lesser extent , the chips can
also be used for composting and as a mulch material . The two
ingredients necessary to make this a feasible project is one,
identifying a market or markets to sell to ; and two , assuring
adequate volume. The latter could be a problem: although
Atascadero is a thickly wooded area, private entrepreneurs
usually need a large commercial operation that produces a high
output of scrap lumber (an excellent example is a private site in
Riverside County, located near a furniture manufacturing plant ) .
In addition, vegatative material often has a moisture content too
high to be used effectively.
_
Alternative Two : Encourage a joint project with other Cities.
This would share expenses and require some type of rotating
schedule. The downside is that Atascadero seems to be the only
City in the County with a high level of vegetation -- or at least
wildland vegetation. This might make it difficult to persuade
other cities to participate.
Alternative Three: On a periodic basis rent the necessary
equipment and operate a program for brief periods of time. This
would eliminate all Capital costs and significantly reduce
operating expenses. However , when the program is in effect ,
existing staff and some equipment would have to be reassigned
away from their regular duties. This would create backlogs in
those other areas. Site selection would still be a problem.
MEETING AGENDA
DATE 8/28!90 ITEM# AA
s
CITY OF ATASCADERO
SCHEDULE OF CASH RECEIPTS AND TRANSFERS
TREASURER'S REPORT
FOR THE MONTH OF JULY, 1990
CASH RECEIPTS:
Property Taxes 58,772.47
Sales Tax 113,100. 00
Bed Tax 25,910.87
Sanitation Fees 3 ,559.00
License/Permit/Fees 78,919.79
Franchise Fees 5,021. 09
Fines/Penalties/Overages 673.20
Investment Earnings 136,898.73
Rents/Concessions 7,797.55
Sales-Maps/Publications/Reports 361. 10
Police Services 132. 70
Parks and Recreation Fees 51,069. 44
P.O.S.T. Reimbursement 7,275.40
Developer Fees 71, 113.00
Zoo Receipts 7,867.15
Dial-A-Ride 2,580.96
B.I.A. Dues 1,220. 00
A.D. #3-Atascadero Lake-Marchant 429. 00
A.D. #4-Separado/Cayucos 1,233.98
A.D. #5-Chandler Ranch 742. 62
Street Maintenance Districts 21. 00
Article 8 Streets & Roacls 98,600. 75
Subtotal 673,299. 80
Other Cash Receipts
Reimbursement to Expense 14,016.87
Total Other Receipts 14,016. 87
Total Cash Receipts 687,316. 67
CITY OF ATASCADERO
CASH ACTIVITY SUMMARY
TREASURER'S REPORT
FOR THE MONTH OF JULY, 1990
BEGINNING CASH RESOURCES $7,962, 755.32
ADD:RECEIPTS 687,316.67
LESS DISBURSEMENTS (940,232. 77)
OTHER TRANSFERS/MISC. ADJUSTMENTS 14,516.73
ENDING CASH RESOURCES 7, 724, 355.95
SCHEDULE OF CASH RESOURCES
As of July 31, 1990
Checking Account: Int. Due
Mid-State Bank $165,160.95 Rate Date
Other Investments:
Local Agency Inv. Fund 5, 731,000.00 8.538% N/A
Fed Home Loan Bank-FICO 1,827,445.00 8. 35 12/90
Other Cash Resources:
Petty Cash 750.00
TOTAL CASH RESOURCES $7,724 ,355.95
MURIEL C. KORBA,
City 'Treasurer
•
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TI
D � 28/90 AGEND,A_4
DATE—______ ITEM
CITY OF ATASCADERO
SCHEDULE OF DISBURSEMENTS
FINANCE DIRECTOR'S REPORT
FOR THE MONTH ENDING JULY 31, 1990
DISBURSEMENTS
Hand Warrant Register for July, 1990 5,911.49
7/6/90 Accounts Payable Warrants 92,538.59
7/13/90 Accounts Payable Warrants 200,940. 70
7/20/90 Accounts Payable Warrants 94,138. 70
7/27/90 Accounts Payable Warrants 413 , 869.90
Service Charge-Mastercard/Visa 5. 00
7/18/90 Payroll Checxs 101106-101274 131,504. 40
7/20/90 Payroll Checks 101276-101277 2,163.49
Total $941,072.27
LESS:
Voided Check #52443 35.00
Voided Check #52600 65. 76
• Voided Check #100938 738. 74
Sub-Total Voided Checks 839 .50
Total Disbursements $940,232. 77
I, MARK A. JOSEPH, do hereby certify and declare
that demands enumerated and referred to in the foregoing
resister are accurate and just claims against the City
and that there are funds available for payment thereof
in the City Treasury. The breakdown detail on all
accounts is available for your viewing in .the -Einance
Office.
d
MARK JO—S—E—PIT
Administrative Services Director
•
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: A-5
Through: Ray Windsor, City Manager Meeting Date : 8/28/90
File No: TPM 9-87
From: Henry Engen, Community Development Director '
SUBJECT:
Acceptance of final Parcel Map 9-87 at 9000 Atascadero Avenue
(Julie Kuhlman/Thomas Baumberger) to divide one parcel of 1 .0 acre
into two lots .
RECOMMENDATION:
Acceptance of final Parcel Map 9-87 as all conditions of approval
have been met by the applicant.
• BACKGROUND :
On July 14 , 1987 , the City Council concurred with the Planning
Commission' s recommendation to approve Tentative Parcel Map 9-87
based on the findings and revised conditions of approval .
HE :ps
uc : Julie Kuhlman
Thomas Baumberger
•
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REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: A-6
Through: Ray Windsor, City Manager Meeting Date: 8/28/90
File No: TPM 26-87
From: Henry Engen, Community Development Director
SUBJECT:
Acceptance of final Parcel Map 26-87 at 11300 Viejo Camino
(Bordeaux House/VandenBerghe) to divide one parcel of 27 . 01 acres
into four lots containing 8 . 52 , 4 .23, 6 . 59 , and 7 . 67 acres each.
RECOMMENDATION:
Acceptance of final Parcel Map 26-87 as all conditions of approval
have been met by the applicant .
• BACKGROUND :
On September 8, 1987 , the City Council concurred with the Planning
Commissions recommendation to approve Tentative Parcel Map 26-87
based on the findings and revised conditions of approval .
HE :ps
cc : Bordeaux House
VandenBerghe Construction
•
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• REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: A_7
-----------------------------------------------------------------
Through: Ray Windsor, City Manager Meeting Date: 8/28/90
From: ichard H. McHale, Chief of Police
-----------------------------------------------------------------
SUBJECT: Auction of unclaimed property and surplus City property.
RECOMMENDATION: By motion, authorize the police department to
offer for public auction at 9: 30 am. , Saturday, September 29,
1990, found and unclaimed property and designated surplus City
equipment in keeping with all applicable Civil and Government
Code procedures.
BACKGROUND: At the present time, the police department has a
large accumulation of property which may now be disposed of
within the guidelines of the law. In addition to the overflow of
police (found) property, as a result of the transition from our
old quarters to the new, we have some excess equipment and old
furnishings which may now be sold.
The police department will coordinate the auction as has been the
case in previous years (to be conducted near the northeast corner
of City Hall on Lewis Ave. ) , and we will request clerical
assistance from our finance division.
FISCAL IMPACT: This auction will be conducted within existing
budgetary guidelines, and the City will realize revenue from the
proceeds which will be deposited in the General Fund.
RHM:sb
cc: Mark Joseph, Admin. Svs. Fir.
Lt's Watton and Barlow
SST Harthoorn
Briefing Info.
Communications/Records
R.S.V.P. Room
•
REPORT TO CITY COUNCIL AGENDA ITEM: A-8
CITY OF ATASCADERO
FROM: Arther R. Montandon MEETING DATE:
City Attorney August 28, 1990
VIA: Ray Windsor
City Manager
SUBJECT:
Council Committees, Commissions and Boards - Youth Representatives
RECQUENDATTON:
Adopt the proposed resolution creating youth representative
positions on the Parks, Recreation and Zoo Commission, Traffic
Committee, and Recycling Committee. (Resolution No. 109-90)
DISCUSSION•
At a previous City Council meeting, the Council directed staff to
• draft a resolution for Council consideration creating ex-officio
youth representative positions. This resolution sets forth the
direction given by the City Council.
Youth representatives will be created for the Parks, Recreation
and Zoo Commission, Traffic Committee, and Recycling Committee.
Each appointee must be a high school student residing in
Atascadero.
The appointments will be made by the City Council after
applicants are screened to three finalists by a Council
subcommittee.
Each appointee serves one year, but may be reappointed, if the
minimum qualifications are met.
Respectfully submitted,
ARTHER R. MONTANDON
City Attorney
ARM: f r
Attachment
RESOLUTION NO.
A RESOLUTION OF THE CITY OF THE CITY OF
ATASCADERO, CALIFORNIA, CREATING EX-OFFICIO
YOUTH MEMBERS ON CERTAIN CITY COMMISSIONS AND
COMMITTEES
The City Council of the City of Atascadero, California,
resolves as follows:
1. There shall be ex-officio youth members of the following:
a. Parks, Recreation and Zoo Commission
b. Traffic Committee
c. Recycling Committee
2. These youth members shall have the following
qualifications:
a. Be a current high school student
b. Be a resident of the City of Atascadero
3. The terms of office of these ex-officio youth members
shall be one year. Members may be reappointed if they still meet •
the qualifications set forth in No. 2 above.
4. vacant positions will be advertised by the City Clerk .
Applications must be submitted by interested youth. A
subcommittee of the City Council will review the applications and
interview applicants if the subcommittee deems it necessary.
Three finalists shall be submitted to the City Council for
selection.
5. The appointments must be made by a majority of the City
Council. The appointees serve at the pleasure of the City
Council and serve until replaced or removed. Appointees may be
removed with or without cause by a majority of the City Council.
On motion by .Councilmember , and seconded
by Councilmember , the foregoing resolution
is adopted in its entirety by the following roll call vote:
Ayes:
Noes:
Absent:
Date Adopted:
iRESOLUTION NO. 109-90
Page 2
By
ROBERT LILLEY, Mayor
City of Atascadero, California
ATTEST:
LEE DAYKA, City Clerk
Approved as to form:
ARTHER R. MONTANDON, City Attorney
ARM:fr
RES: 007
•
MEETING Autram
GATE-U2A440. Him# L.6.�
San Luis Obispo Area Coordinating Council Arroyo ode o
AtaGrover City
Morro Bay
and Regional Transportation Planning Agency Paso Robles
Pismo Beach
R EC�' F ! V Er7) San Luis Obispo
- San Luis Obispo County
DATE: July 19, 1990 CITY MGR.
TO: ALL COUNTY AND CITY AE1=STRATORS
FRUI: RONALD DE CARLI, PROGRAM HUaaR rD-�
SUBJECT: ANNUAL RATIFICATION OF AREA COUNCIL JOINT POWERS AGREMVENT
The Area Council is governed by a Joint Powers Agreement (JPA) with its
member entities which specifies the purpose, powers, membership, staffing
and financing of the Council. The JPA also includes a provision which
requires its annual ratification by all member agencies. In accordance
with this provision please schedule the attached agreement before your
governing board for ratification by resolution or minute order and forward
a copy of your action to our office.
Several minor amendments and clarifications to this JPA were also
considered and recoarnnended by the Area Council for your ratification.
First, the Area Council concurred with a recommendation from the City of
Atascadero to modify Section IV, subsection 3 and 4 (page 4, attached) to
provide cities the authority to appoint more than one alternate member to
the Area Council. This provision was recommended to enhance city
representation given many city elected officials work during the day.
Second, the Area Council updated several obsolete and conflicting
j provisions pertaining to committees (Section IX, subsection 2, page 11,
attached) which provided the authority to the President to appoint
membership to Area Council Ccunittees. Present Committee bylaws specifies
committee membership consisting of the technical staff or appointees of
each jurisdiction. The proposed amendments clarifies the President's
authority to appoint "adhoc policy committees" and recognizes each
jurisdiction's authority to "appoint", rather than nominate, their citizen
and technical staff to appropriate Area Council committees.
Two other proposed modifications were considered but not approved. The
first proposed eliminating the "supervote" provision. This provision
(Section V, Subsection 5) requires that ". . . eight (8) affirmative votes
shall be required for taking any action in the event any agency demands
such a vote." This rarely used provision was felt to be an appropriate
lever to help assure consensus and agreement on controversial items. The
second request would eliminate the need to annually ratify the JPA. The
Area Council strongly felt this provision should be retained as it affords
the opportunity for new elected officials and staff be become familiar
with provisions of the Agreement and the Council.
Subject to the above amendments, the Area Council adopted the JPA and
authorized its transmittal to each jurisdiction for their ratification.
If you have any questions please give me a call at 549-5714. Thank you.
County Government Center, San Luis Obispo, CA 93408 (805) 549-5710
AN\ENbLb ?ALAL
JOINT POWERS AGREEMENT
PAGE 4
2. Representatives of the COUNTY and CITIES shall be appointed to
serve on the Area Council in accordance with procedures established by
each of the governing bodies of the member agencies. Representatives to
the Area Council shall consist of the five members of the Board of
Supervisors of the County of San Luis Obispo from time to time in office
and of one additional member from the governing body of each incorporated
city within the boundaries of the County of San Luis Obispo which is a
party to this Agreement, with each incorporated area being limited to one
representative. Representatives shall serve so long as they hold office
with their member agency or until they shall resign or be removed by a
majority vote of their respective governing bodies. Vacancies among
representatives shall be filled in the same manner as the first
appointment. APPR
s Amen
3. Member agencies may elect to have --ate, alternate membeA in
addition to any official member, but 'said alternate shall be able to vote
only in the absence of the official representative.
4. Designation of the official representative or alternate, or
changes thereto, shall be transmitted in writing to the Executive
Director of the Area Council by the appointing city or the county.
5. In addition to the incorporated cities presently a party to this
Agreement, any other city which may hereafter be incorporated within the
boundaries of the County of San Luis Obispo and which may desire to
participate in the activities of the Area Council may do so by executing
this Agreement without prior approval or ratification of the named
•
•
B-1-7
JOINT POWERS AGREEMENT
PAGE 11
11. The Area Council shall hold public hearings for the adoption of
Regional Plans.
12. Minutes of all Area Council meetings shall be kept by the
Executive Director to the Area Council and shall be submitted to member
agencies.
IX. COMMITTEES
1. Committees and subcommittees may be established as the Area
Council may deem appropriate. APPROVED
ad,-Hoc, FBC.-f as Amended
2. Membership on committees shall be at the discretion of the
President. Nothing herein shall be construed to limit membership on
these aforesaid committees to officials of the member agencies. The
President aay appoint any individual deemed qualified to serve on a
committee. Standing committees shall include the Administration
3.
Committee, comprised of all managers and administrators of member
jurisdictions; the Legal Committee, comprised of all city and designated
county attorneys; the Planning Committee, comprised of all agenc, e_i
A?PotN7ED as Amend
planning officials - by their respective agencies; the Public
AMimTED
Works Committee, comprised of all agency engineering officials
by their respective agencies; the Technical Transportation Advisory
Committee (TTAC) and the Citizen's . Transportation Advisory Committee
(CTAC) as per the Memorandum of Understanding between the California
Department of Transportation and the Area Council; and the Transit
Productivity Committee as required by Section 99224 and Section 99238 of
the Public Utilities Code. The Area Council may organize such other
technical advisory committees as it deems necessary to carry out Area
Council functions.
B-1-lit
FY 90-91
• JOINT POWERS AGREEMENT
SAN LUIS OBISPO AREA COORDINATING COUNCIL
THIS JOINT POWERS AGREEMENT is made and entered into this 17th day of
January, 1976, and amended on November 4, 1982, and September 19, 1984, by
and among such of the incorporated cities of Arroyo Grande, Atascadero, El
Paso de Robles, Grover City, Morro Bay, Pismo Beach, and San Luis Obispo,
all being municipal corporations of the State of California and located
within the boundaries of the County of San Luis Obispo, California, as may
execute this Agreement, hereinafter called "CITIES," and the County of San
Luis Obispo, a body politic and corporate and a subdivision of the State
of California, hereinafter called "COUNTY," as follows:
WHEREAS, Section 6500, et seq. , of the California Government Code
• (Title 1, Division 7, Chapter 5, Article 1) provides for agreements
between two or more public agencies to jointly exercise any power common
to the contracting parties, subject to certain mandatory provisions con-
tained therein; and
WHEREAS, the City of San Luis Obispo by virtue of its charter, and the
other incorporated cities in the County, parties hereto, by virtue of Sec-
tions 65600 through 65604, inclusive, of the California Government Code
have the joint and mutual power to create an area planning commission,
herein designated "San Luis Obispo Area Coordinating Council."
WHEREAS, COUNTY AND CITIES did, in 1968, jointly execute an agreement
establishing such a planning council and now wish to amend and supersede
the same; and
1990-1991 JOINT POWERS AGREEMENT PAGE 2
0663-1/111 07-17-90
WHEREAS, Section 29532, California Government Code, provides that such
a Planning and Coordinating Council shall be designated the Regional
Transportation Planning Agency to act in matters of transit and transpor-
tation planning; and
WHEREAS, it is desirable that a single agency be created by and with
the consent of CITIES and COUNTY to advise, plan for, and suggest solu-
tions to common problems; assist in the preparation of plans and programs
by utilizing planning talents and general plans of the various govern-
mental jurisdictions in the County and of experts in various other fields
and to coordinate their efforts; and
WHEREAS, creation of such an agency and action by it upon certain
• plans and programs is necessary to comply with requirements of federal
and state legislation in order to participate in the allocation and
disbursement of state and federal funds which may be desired by COUNTY
and CITIES in the implementation of plans and programs which have been
approved by their respective governing bodies.
NOW, THEREFORE, it is agreed as follows:
I. PURPOSE
The San Luis Obispo Area Coordinating Council is organized for the
permanent establishment of a forum for planning, discussion and study of
area-wide problems of mutual interest and concern to COUNTY and to CITIES;
for the development of studies and adoption of regional plans; to serve as
a regional agency for certain federal and state programs; and for other
actions commensurate with the desires of the member governments.
1990-1991 JOINT POWERS AGREEMENT PAGE 3
0663-1/111 07-17-90 •
I I. NAME
The official name of the organization hereby created snail be the "San
Luis Obispo Area Coordinating Council."
III. POWERS
The San Luis Obispo Area Coordinating Council 'hereinafter called "Area
Council," is hereby created as a voluntary agency pursuant to applicable
provisions of the California Government Code with the power to carry out
the purposes hereinabove stated and to implement the annual work program
approved by COUNTY and CITIES, including the power to contract for goods
and services; to provide for employment of necessary personnel, experts and
consultants; to accept gifts, loans, grants; and to administer the affairs
of the Area Council hereby created in accordance with this Agreement.
Pursuant to Section 6508.1 California Government Code it is hereb •
> > Y
declared by COUNTY and CITIES that the debts, liabilities and obligations
of the Area Council shall not be the debts, liabilities and obligations of
any of the parties to this Agreement, except as otherwise provided herein.
IV. MEMBERSHIP
1. Membership in the Area Council shall be voluntary, but only the
County of San Luis Obispo and all cities incorporated in the County of San
Luis Obispo presently or in the future, are declared eligible for member-
ship in the Area Council.
2. Representatives of the COUNTY and CITIES shall be appointed to
serve on the Area Council in accordance with procedures established by
each of the governing bodies of the member agencies. Representatives to
•
1990-1991 JOINT POWERS AGREEMENT PAGE 4
• 0663-1/111 07-17-90
the Area Council shall consist of the five members of the Board of Super-
visors of the County of San Luis Obispo from time to time in office and of
one additional member from the governing body of each incorporated city
within the boundaries of the County of San Luis Obispo which is a party to
this Agreement, with each incorporated area being limited to one represen-
tative. Representatives shall serve so long as they hold office with their
member agency or until they shall resign or be removed by a majority vote
of their respective governing bodies. Vacancies among representatives
shall be filled in the same manner as the first appointment.
3. Member agencies may elect to have an alternate member(s) in addi-
tion to any official member, but said alternate shall be able to vote only
• in the absence of the official representative.
4. Designation of the official representative or alternate(s) , or
changes thereto, shall be transmitted in writing to the Executive Director
of the Area Council by the appointing city or the county.
S. In addition to the incorporated cities presently a party to this
Agreement, any other city which may hereafter be incorporated within the
boundaries of the County of San Luis Obispo and which may desire to par-
ticipate in the activities of the Area Council may do so by executing this
Agreement without prior approval or ratification of the named parties to
this Agreement and shall thereafter be governed by all the terms and provi-
sions of this Agreement as of the date of execution.
6. Membership shall be contingent upon the execution of this Joint
Powers Agreement and subsequent annual ratification.
•
1990-1991 JOINT POWERS AGREEMENT PAGE 5
0663-1/111 07-17-90 •
V. OPERATION
1. The powers of the Area Council are advisory to the member agencies
which execute this Agreement except for those actions mandated by state or
federal law for the processing of applications submitted by any of the mem-
ber agencies for federal and state grants or funds which require action by
the Area Council. Nothing herein shall be construed to limit in any manner
the power of any of the parties to initiate and complete a local project
within their respective jurisdictions with their own funds. It is under-
stood, however, that the recommendations of the Area Council may have the
effect of precluding any favorable action by an agency of the state or fed-
eral government in support of such a project if other than local financing
is sought, as determined by the respective state or federal agency under
law, regulations and •
g policies applicable to them.
2. Except as otherwise provided herein, there shall be no costs
incurred by Area Council pursuant hereto, other than expenses of its
members, which are to be borne by their respective entities, and the cost
of services by the officers and personnel of the respective entities to
said Area Council, upon approval of such services by the governing bodies
hereof, shall likewise be borne by the respective entities.
All costs incurred by Area Council performing functions as the regional
transportation agency for San Luis Obispo County as designated by the State
shall be paid out of the transportation fund established pursuant to
Section 29530, et seq., Government Code as provided for therein.
•
1990-1991 JOINT POWERS AGREEMENT PAGE 6
• 0663-1/111 07-17-90
3. Costs of Area Council for each fiscal year which are necessary for
the ordinary operation of the Area Council, including but not limited to
office space, furniture, supplies and postage; and excepting those func-
tions performed as the regional transportation agency, shall be borne by
COUNTY in an amount approved by the Board of Supervisors in the annual
county budget. Extraordinary costs as recommended by the Area Council
shall be borne by contributions from the member entities as approved by
their governing bodies.
Costs of all activities undertaken by Area Council as the regional
Transportation Planning Agency shall be set forth in the budget as part of
the annual work program of Area Council and shall be funded from the trans-
portation fund pursuant to applicable state statutes.
• 4. The annual work program and budget, when adopted shall be the
basis for operation of Area Council for the fiscal year. Any deviation
from the work program affecting the budget shall be returned to the member
agencies for approval.
5. For purposes of conducting business, there shall be present a
quorum consisting of a majority of representatives, including two COUNTY
representatives. No action shall be effective without the affirmative
votes of a majority of those present. However, eight (8) affirmative votes
shall be required for taking any action in the event any agency demands
such a vote. The representatives to the Area Council shall adopt such pro-
cedures as are consistent with this Agreement and necessary to conduct the
business of Area Council in an orderly manner.
•
1990-1991 JOINT POWERS AGREEMENT PAGE 7
0663-1/111 07-17-90 •
VI. OFFICERS
1. The officers of the Area Council shall consist of a President and
Vice-President elected for a term of one year by a majority vote of member
agency representatives to the Area Council.
2. Both the President and Vice-President of Area Council shall be
elected at the May meeting (annual meeting).
3. The officers shall serve until their successors are elected.
4. The duties of the officers shall be as follows:
a. President
1) Shall preside over all meetings of the Area Council as
Chairman.
2) Shall appoint all standing committees. •
3) Shall exercise general supervision over all activities
of said Area Council.
4) Shall be an ex-officio member of all committees.
5) Shall execute all contracts and legal documents on
behalf of the Area Council.
b. Vice-President
1) Shall serve as Chairman pro-tempor in the absence of
the President.
2) Shall give whatever aid necessary to the President in
administering of the Area Council.
3) Shall be an ex-officio member of all committees.
•
1990-1991 JOINT POWERS AGREEMENT PAGE 8
• 0663-1/111 07-17-90
5. In the event of a vacancy occurring in the office of either the
President or Vice-President upon said officer's death, resignation, removal
or his ceasing to be an official representative of a member city of the
County of San Luis Obispo, such vacancy will be filled by majority vote of
the Area Council, the officer elected to serve for the balance of the
unexpired term.
VII. STAFF
1. The Area Council shall appoint an Executive Director to serve at
its pleasure, who will perform the following duties and such others as may
be assigned by Area Council.
a. Prepare and submit the annual work program and budget to the
• Area Council for its approval and to the parties hereto for
ratification.
b. Shall keep an accurate account and file of all meetings.
c. Shall disburse all funds in accordance with the policies of
the County-Treasurer and the County Auditor/Controller and
the budget and work program adopted by the Area Council.
d. Shall have charge of all correspondence.
e. Shall keep and maintain the reports of the Area Council on
all committees.
f. Shall insure that Area Council renders a written year end
report reflecting activities of the preceding fiscal year,
said year end report to be distributed to each of the
participating member bodies.
•
1990-1991 JOINT POWERS AGREEMENT PAGE 9
0663-1/111 07-17-90 •
g. Shall be responsible for directing those employees authorized
by the Area Council in the budget. Employees are to be
appointed by the Area Council on the recommendation of the
Executive Director and to serve at the pleasure of the Area
Council.
2. The Executive Director of the Area Council shall have charge of,
handle and have access to, any property of the Area Council.
3. The Executive Director, Treasurer, and Auditor-Controller shall
be bonded or self-insured through the county in-lieu of bonds (in
accordance with Government Code Section 24156) in the sum of $1000.
VIII. MEETINGS
1. meetings Regular m
of the Area Council shall be held at least six
g g •
(6) times a year or at more frequent intervals as approved by the Area
Council.
2. Special meetings may be called by the President or upon written
request of at least three (3) representatives of the Area Council.
Actual notice of special meetings must be given at least three (3)
business days in advance.
3. Meetings shall be open to the public as required by state law.
4. Regular meetings shall be generally held in the first week of
January, March, May, July, September and November, or as specified in the
annual meeting calendar adopted in May. The May meeting shall be
designated the "annual meeting."
•
1990-1991 JOINT POWERS AGREEMENT PAGE 10
• 0663-1/111 07-17-90
5. The Executive Director of the Area Council will direct the
publication of notices of all meetings pursuant to state law.
6. Only official representatives or alternates shall represent a
member of the Area Council or vote on any motion before the Area Council.
7. The meeting agenda shall be prepared by the Executive Director to
the Area Council. Agenda material shall be submitted to the Executive
Director at least twenty-one (21) calendar days prior to the next regular
meeting and distributed to members at least fourteen (14) calendar days
prior to the next regular meeting to allow member agencies to advise their
representatives on tentative vote subject to independent judgement of dele-
gate based on public testimony. Unless authorized by majority vote of the
• representatives at a regular meeting, only agenda items shall be considered
by the Area Council.
8. The Area Council, at the discretion of the President, may
memorialize any of its actions by resolution.
9. Robert's Rules of Order or such other rules as the Area Council
may adopt will govern all proceedings not specifically provided for herein.
10. Executive sessions shall be held in accordance with applicable
law.
11. The Area Council shall hold public hearings for the adoption of
Regional Plans.
12. Minutes of all Area Council meetings shall be kept by the Execu-
tive Director to the Area Council and shall be submitted to member
agencies.
•
1990-1991 JOINT POWERS AGREEMENT PAGE 11
0663-1/111 07-17-90 •
IX. COMMITTEES
1. Committees and subcommittees may be established as the Area
Council may deem appropriate.
2. Membership on "ad-Hoc" policy committees shall be at the discre-
tion of the President. Nothing herein shall be construed to limit member-
ship on these aforesaid committees to officials of the member agencies.
The President may appoint any individual deemed qualified to serve on a
committee.
3. Standing committees shall include the Administration Committee,
comprised of all managers and administrators of member jurisdictions; the
Legal Committee, comprised of all city and designated county attorneys;
the Planning Committee, comprised of all agency planning officials
appointed by their respective agencies; the Public Works Committee,
com-
prised •M%:
of all agency engineering officials appointed by their respective
agencies; the Technical Transportation Advisory Committee (TTAC) and the
Citizen's Transportation Advisory Committee (CTAC) as per the Memorandum
of Understanding between the California Department of Transportation and
the Area Council; and the Transit Productivity Committee as required by
Section 99224 and Section 99238 of the Public Utilities Code. The Area
Council may organize such other technical advisory committees as it deems
necessary to carry out Area Council functions.
4. No committee shall commit the Area Council on any matter or ques-
tions of policy. Such matters or questions can only be decided by the Area
Council.
•
1990-1991 JOINT POWERS AGREEMENT PAGE 12
0663-1/111 07-17-90
5. All committees shall receive clerical assistance from the Area
Council staff for the purpose of maintaining minutes of meetings and other
such duties as the Executive Director may direct. The chairman of each
committee shall sign the original copy of the minutes indicating his verif-
ication of contents. Copies of minutes of all meetings shall be sent to
members of the Area Council and the Executive Director.
X. FINANCE
1. The Area Council shall have no power to expend funds on any proj-
ect for which funds have not been budgeted, nor on any item in excess of
the budgeted amount without specific approval of two-thirds of the
governing bodies of the member agencies including COUNTY.
2. The Treasurer of the County of San Luis Obispo is designated the
• depositary, and he shall have custody of all money of the Area Council
from whatever source received. It is further understood that the Auditor/
Controller of the County of San Luis Obispo is, as such, auditor of the
Area Council.
XI. WITHDRAWAL AND DISSOLUTION
1. The parties to this Agreement pledge full cooperation and agree to
assign representatives to serve as official members of the Area Council or
any committee or subcommittee thereof who shall act for and on behalf of
their city or county in any or all matters which shall come before the Area
Council, subject to any necessary approval of their acts by the governing
bodies of CITIES and COUNTY.
•
1990-1991 JOINT POWERS AGREEMENT PAGE 13
0663-1/111 07-17-90 •
2. Any party to this Agreement may withdraw from the San Luis Obispo
Area Coordinating Council and terminate its participation in this agreement
by resolution of its governing body. The withdrawal of the member shall
have no effect on the continuance of this Agreement among the remaining
members and the Agreement shall remain in full force and effect as respects
the remaining members.
3. A member withdrawing shall not be liable for the payment of
further contributions falling due beyond the date of withdrawal and shall
have no right to reimbursement of any monies previously paid to Area
Council, provided, however, that Area Council may authorize a reimbursement
if in its judgment such reimbursement is fair and equitable and can be done
without jeopardy to the operation of the Area Council. If any party hereto •
fails to pay its contribution, as determined by Area Council, said entity
shall be deemed to have voluntarily withdrawn from the Area Council.
4. Area Council may be dissolved at any time and this Agreement
rescinded by a joint agreement executed by COUNTY and CITIES which are
parties hereto. Said rescision Agreement shall provide for the orderly
payment of all outstanding debts and obligations and for the return of any
surplus funds of Area Council in proportion to the contributions made.
XII. EFFECTIVITY
This Agreement shall take effect upon its execution by the chairman or
mayor and clerks of the governing bodies of the County of San Luis Obispo
and at least four (4) cities, pursuant to resolutions of such governing
bodies authorizing such execution and shall remain in full force and effect
•
1990-1991 JOINT POWERS AGREEMENT PAGE 14
• 0663-1/111 07-17-90
until dissolved pursuant to the provisions herein. This Agreement may be
executed in eight (8) counterparts which together shall constitute a single
agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
as of the day and year first hereinabove written.
•
RD/msl/hg/cl/0663-1/111
7-17-90
•
1990-1991 JOINT POWERS AGREEMENT PAGE 15
0663-1/111 07-17-90 •
CITY OF ARROYO GRANDE
By: Date:
Mayor
Resolution No.
Clerk
CITY OF ATASCADERO
By: Date:
Mayor
Minute Order
Clerk
CITY OF GROVER CITY
By: Date:
Mayor
Resolution No.
Clerk
CITY OF MORRO BAY •
By: Date:
Mayor
Resolution No.
Clerk
CITY OF PASO ROBLES
By: Date:
Mayor
Minute Order
Clerk
CITY OF PISMO BEACH
By: Date
Mayor
Minute Order
Clerk
CITY OF SAN LUIS OBISPO
By: Date: •
Mayor
Resolution'No.
Clerk
JOINT POWERS AGREEMENT
• PAGE 16
COUNTY OF SAN LUIS OBISPO
By: Date:
Chairman
Minute Order
Clerk
APPROVED AS TO FORM AND LEGAL EFFECT:
JAMES B. LINDHOLM, JR.
County Counsel
By:
De uty Couritysel
Dated:
•
• RD/ms/hf/cl/0663-1/111
7-20-89
R-1-19
•
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: A-10 (A-D)
Through : Ray Windsor , Citv Manager Meetinq Date: 8/28/90
From: Mark Joseph , Administrative Cervices Director
SUBJECT: Adopting Agreements with the City Manager , Management ,
Mid-Management/Professional and Confidential Employees for FY 90-
91 .
RECOMMENDATION: Staff recommends Council approve Resolutions 90-
105, 90-106, 90-107 , and adopting pay and benefits for the
above mentioned employees , for fiscal year 1990-91 , resulting
from employee negotiations and Council deliberations .
BACKGROUND:
Before summarizing the employee benefits recommended for
approval , a brief explanation is in order regarding the
• philo=sophy used in developing salaries and benefits . Comparisons
to other cities in the County were used whenever special
adjustments were considered . In addition, a tiered system of
salary adjustments was used , reflecting the nature and
responsibilities of the employees. Thus , qeneral employees
received a basic cost-of-living adjustment ; mid-management
received a slightly higher rate; and management a slightly higher
rate as well . This reflects the increasinq responsibilities and
accountability of the positions.
With: this in mind , below is a summary of the chanoes in salaries
and benefits by employee group , starting with Confidential .
1 . -onfidential - This group is proposed to receive a 5.5°:
general increase as well as a 5% equity adjustment , similar to
the Clerical Unit ( SEIU) . No other changes are recommended .
2. Mid-Management/Professional - These emRlc'_rees :are recommended
increase. In addition , the same Sick Lea•;e Pay-
a 5.5% general
off incentive as currently received by Management is proposed .
For Public Safety employees the City will pa "he additicn.al
cost fo the enhanced public safety retirement program previously
adopted . The Cafeteria Plan benef i t annua 1 i y ) is being
deleted , with the amount converted to base salary . There is an
additional eight hours of administrative leave. And finall •� , the
tuition reimbursement will increase from ' 100 to $400 annually .
•
3. Management - There will be a general increase of 6% . As with
Mid-Management , the Cafeteria Pian would be converted to base
salary ($500 annually ) . Likewise , the 2 additional retirement
cost would be absorbed for the two Chiefs.
4 . City Manager - A general increase of 7 .54 . As with the
other groups , the Cafeteria Plan will be converted .
These compensation adjustments are retroactive to July 1 , 1990.
•
t
•
RESOLUTION NO. 106-90
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ATASCADERO
AMENDING RESOLUTION 11-90, ADOPTING A
SALARY/CLASSIFICATION SCHEDULE
AND BENEFITS FOR CONFIDENTIAL EMPLOYEES
BE IT RESOLVED:
Section 1 . Resolution 11-90 is hereby amended as follow=_.:
1 . Section 1 . 1 is amended to read :
"Base salaries in effect on 30 June 1990 shall be
increased by 5 .5% effective I July 1990.
2 . Section 1 .2 is amended to read : "As an equity
adjustment , base salaries in effect on 1 July 1990
shall be increased 5% effective 1 July 1990 . "
• Section 2. This resolution shall be effective July 1 , 1990 .
On motion by Councilperson and seconded by
Councilperson the foregoing resolution is hereby
adopted in its entirety on the following vote:
AYES:
NOES:
ABSENT :
DATE :
ATTEST :
LEE DA,YKA, City Clergy: ROBERT S . L I LLE` , Mayo--
APPROVED AS TO FORM: APPROVED AS TO CDHTEN7 :
ARTHER MONTANDON, City Attorney RAY WINDSOR, City Manager
•
RESOLUTION NO. 105-90
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ATASCADERO
AMENDING RESOLUTION 10-90, ADOPTING A SALARY/
CLASSIFICATION SCHEDULE AND BENEFITS FOR
MID—MANAGEMENT/PROFESSIONAL EMPLOYEES
BE IT RESOLVED :
Section 1 . Resolution 10-90 is hereby amended as follows :
1 . Section 1 . 1 is amended to read as follows : "Base
salaries in effect on 30 June 1990 shall be increased
by 5 .5': effective 1 July 1990" .
2. Section 1 .2 is deleted in its entirety and replaced as
follows : "An additional $25.00 per month will be added
to the base salaries in effect on 1 July 1990, in lieu
of the Cafeteria Plan" .
3. Section 3. 1 is amended to read in part as follows :
"Each employee will receive forty-eight (48 ) hours of
Administrative Leave which will vest as of July 1
annually . "
4. Section 4.2 is added , to read as follows :
"The City shall pay the employee monthly contribution
(`% of base salary ) for those sworn, employees receiving
the enhanced public safety retirement (2Y, at 50 ) ,
effective 1 July 1990.
5. Section e is deleted in its entirety and is replaced as
follows:
"Section 8 . Sick Leave Pay-Back.
8. 1 When an employee terminates employment in good
standing , and after five (5) nears of continuous
service , he shall be paid one-half of his accumulated
Sick Leave . "
6 . A new Section 11 shall be added to read as folloNfs :
"Section 11 . Tuition Reimbursement .
11 . 1 The City shall reimburse an employee !gip to
$400.00 per fiscal year for books . tuition and related
educational expenses for attending college or other
professional training . provided the coursework is job 40
-
related , and the employee received passing grades . "
Section 2 . These amendments shall be effective July 1 . 1990 .
On motion by [ouncilperson and seconded by
Counci ]person the foregoing reso1ution is
hereby adopted in its entirety on the following vote :
AYES:
NOES :
ABSENT :
DATE:
ATTEST :
LEE DAYKA, City Clerk ROBERT B. LILLEY , Mayor
APPROVED AS TO FORMr APPROVED AS TO CONTENT :
AR / HER num / *muum RAY WINDSOR, City Manager
City Attorney
-
-��
•
RESOLUTION NO. 107-90
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ATASCADERO
AMENDING RESOLUTION 9-90 ADOPTING A SALARY/
CLASSIFICATION SCHEDULE AND BENEFITS FOR
MANAGEMENT EMPLOYEES
BE 1T RESOLVED:
Section 1 . Resolution 9-90 is hereby amended as follows :
1 . Section 1 . 1 is amended to read as follows:
"Base Salaries in effect on 30 June 1990 shall be
increased by 6% effective i July 1990" .
2. Section 1 .2 is added to read as follows:
,.An additional $42.00 per month will be added to the
base salaries in effect on 1 July 1990, in lieu of the
Cafeteria Plan . "
3. Section 4 .2 is added to read : "The City shall pay the •
employee monthly contribution ( 9" of base salary ) for
those sworn employees receiving the enhanced public
safety retirement i2 . at 50 > , effective i July 11?90 .
4. Delete Section 9 , in its entirety .
Section 2. That this resolution shall be effective July 1 , 1990 .
On motion by Councilperson and
seconded by Councilperson the foregoing
resolution is hereby adopted in its entirety or the fci '.o,,;ing
vote.
AYES:
NOES :
ABSENT:
•
ATTEST :
LEE DAYKA . City Clerk ROBERT B. LILLEY , Manor
APPROVED AS TO FORM: APPROVED AS TO CONTENT :
ARTHER MONTANDON. City Attorney RAY WINDSOR , City Manager
•
•
RESOLUTION NO. 108-90
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ATASCADERO
AMENDING RESOLUTION 76-88
EMPLOYMENT AGREEMENT
FOR RAY WINDSOR, CITY MANAGER
Section 1 . Resolution 76-98 is further amended as follows :
1 . Item 4, COMPENSATION OF EMPLOYEE, is amended to add :
"The base salary in effect June 30, 1990 _.hall be
increased 7 . 5% effective July 1 , 1990 . An additional.
$42 . 00 per month shall be included in basic salary in
lieu of Cafeteria Plan" .
2. Item 13, CAFETERIA PLAN , shall be deleted in its
entirety .
Section 2. This resolution shall be effective July 1 , 1990.
On motion of Coun` iperson and seconded •
by Councilperson the foregoing resolution is
hereby adopted in its entirety on the following vote:
AYES :
NOES :
ABSENT:
DATE :
ATTEST :
LEE DAYKA, City Clerk ROBERT B . LILLEY , Mayor
ARTHER MONTANDON , City Attorney RAY WINDSOR? , City ManagEr
•
REPORT TO CITY COUNCIL
• CITY OF ATASCADERO Agenda Item: B-1
From: Ray Windsor, City Manager Meeting Date: 8/28/90
Henry Engen, Community Development Director
SUBJECT: Draft road standards/appeals : August 28 , 1990 agenda
BACKGROUND:
Draft Resolution No . 103-90 recommends a comprehensive policy
that establishes standards and responsibilities for the development
and maintenance of varying types of roads within the City. It
should be noted that the subsequent road condition appeal hearing
items require decisions by the City Council which are symptomatic
:;f the problems that have occurred in the past due to the lack of
formally adopted policies .
PRECISE PLAN ISSUES:
Two appeals relative to road improvement conditions on Precise
Plan 28-90 ( Falkenstien) and 70-90 (Gardner) derive from the adop-
tion of Resolution 7-90 earlier this year, which established
minimum road standards for the construction of private and public
roads . These two precise plans are within the so-called "Gordon
Davis" road area and, therefore , subject tc the terms and condi-
tions of the Agreement: which have been approved in principle by
Council . However, two points need to be made clear for the record
regarding staff ' s position on the precise plans under appeal pend-
ing Council resolution :
1 . Until Council has acted to authorize the acceptance of
the so-called "Gordon Davis" roads into the City-main-
tained system, applicants for precise plans affected by
such agreements are assumed to be develcping on City-ncn-
maintained rights of way, thus triggering conditions for
road improvements by said applicants .
2 . Without firm policy direction to the contrary, staff has
taken an additional position with respect to the precise
plans under appeal , to wit :
A. Even if the so-called "Gordon Davis" roads Were now
accepted into :he City' s system , Engineering staff-
would still mare its review utilizing the existing
adopted minimum road standards . Why? Because,
" . . .The precise plan review process is conducted
• separately from the City' s review of previous road
agreements . In the precise plan review process ,
each project is reviewed for conditioning utilizing
the City' s adopted minimum road standards and City
1
ordinances , with the overlying consideration of
practicality. Currently, the City is negotiating •
with the Partnership to bring the road into sub-
stantial compliance with the City' s previous
agreements . "
With respect to Item 41 , the issue is who, in fact, will
undertake the necessary improvements to meet the standards of the
1983 and 1986 Agreements , where applicable?
With respect to Item #2 , staff needs further clarification and
direction regarding the extent to which the standards of the 1983
and 1986 Agreements are to be acknowledged as acceptable within the
City' s maintained system, separate from the adopted minimum stan-
dards City-wide, as indicated earlier. In other words , does
Council desire to create a "Grandfather Clause" for road improve-
ments in areas where agreements were reached ( i . e . , Chandler Ranch)
or where agreements have been reached in principle but where final
acceptance is yet to take place ( i . e. , the remaining so-called
"Gordon Davis" roads ) , and to direct staff not to apply a review
process separate and apart from said agreement conditions?
This will go a long way toward clearing up the present confu-
sion about conditioning precise plans in areas covered by prior
agreements .
With respect to Tentative Parcel Map 19-89 (Gearhart) , this •
item was continued from the August 14th City Council meeting
pending Council consideration of a key policy proposed in Reso-
lution 103-90-, "Road Policy" . Specifically, Bella Vista would be
a Class III road, and proposed Policy 3 reads as follows :
"3 . The Director of Public Works will recommend to the City
Council and the City Planning Commission that the crea-
tion of additional lots or increasing zoning density,
relying on Class III roads for access, be denied. "
Staff appealed the recommendation of the Planning Commission
in order to obtain clarification and/or direction with respect to
the above policy issue, particularly since Engineering staff has
been on record all along in opposition. However, staff has offered
an alternate recommendation (Alternate II) which conditions approv-
al on "construction of a cul-de-sac near the entrance to project ' s
driveway. " ( See staff report dated August 14 , 1990 . )
RECOMMENDATION:
1 . In recognition of the unique circumstances involved with
road improvements covered by the Chandler Ranch Assess-
ment District and the 1983 and 1986 Agreements between
the Public Works Department and Gordon T. Davis , staff •
suggests the following:
A. That any precise plan review of roads covered by the
afore-mentioned Agreements be based upon the terms
2
and conditions of said Agreements without any sep-
arate review :cased upon existing minimum road
standards . Staff would further suggest that, in the
event that the City Council deems it in the commu-
nity' S best interests to upgrade any right of way
covered by said Agreements , such improvement be
based upon recommendations of City staff and reflec-
te-d as a priority project as part of the city' s
capital improvements .
2 . As indicated in Mr . Gearhart ' s letter on this subject,
A- concurs in staff ' s Alternate II recommendation modi-
fied by the 20-foot driveway access from his property to
is-feet into the adjacent private driveway. Precedent
for this exists , and in the event Council sees fit not
to deny the map outright, staff would concur with the
request cf Mr . Gearhart and have Alternate II reflect
such.
RW: --w
•
3
Kelly Gearhart
P 0 Box 1844
Atascadero , CA 93423
( 805 ) 466-2776 .
August 22 , 1990
City of Atascadero
Attn : City Manager
RE : Lot split on Bella Vista
This letter is to inform you that I am in agreement to comply
with alternative number two on staff report should the lot
split be granted .
I request that the requirement of the driveway access be reduced
from 20 feet to 16 feet and would agree to comply should this be
granted .
Your consideration in this matter is greatly appreciated.
Sin erely ,
Kelly earhart
•
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item:
Through: Ray Windsor, City Manager Meeting Date: 8/14/90
From: Gregory Luke, Director of Public Works
SUBJECT: Road Review Policy
RECOMMENDATION:
1. Adopt resolution 103-90 establishing a comprehensive
policy for the review of roads in the City of
Atascadero for the conditioning of development projects
and the clarification of responsibility for
maintenance.
BACKGROUND:
Since incorporation the City of Atascadero has been struggling
with the unique character of the roads associated with the
Atascadero Colony and the Eaglet Tract. There has been
widespread uncertainty concerning road ownership, road access
• rights, maintenance obligations, the assignment of liability and
the assignment of road improvement responsibilities to private
development. Also, the previously subdivided condition of most
of the City denies the City the tools to remedy the situation
that are commonly available elsewhere.
DISCUSSION:
In January of 1990 the City adopted its first set of road
standards unique to the City of Atascadero. These standards have
had a significant impact on the process of identifying reasonable
road improvements and establishing minimum design and
construction standards. Despite the adopted standards
uncertainty remains concerning how the standards are to be
implemented. One of the purposes of the attached resolution is
to establish a policy of when and how to apply the City' s adopted
standards.
•
Also, uncertainty is prevalent concerning which roads have been
accepted into the City maintained road system, despite relatively
clear State law delineating the appropriate steps necessary to
adopt a road into the system. The guidance provided by State law
has been clouded by uncertainty regarding the transfer of road
maintenance responsibility from the County to the City and the
significance of past City maintenance activity. Underlying the
question of the appropriate allocation of maintenance costs and
responsibility is the assumption of liability associated with the
allocation of responsibility. The attached resolution provides a
means of clearly establishing which streets are to be included in
the City maintained system and identifies the steps necessary to
upgrade a road for consideration of acceptance.
FISCAL IMPACT:
By adopting precise standards for roadway construction the City' s
long term maintenance costs should decrease because shoulder and
drainage improvements and the quality of the road construction
will have been improved prior to transfer to the City maintained
system. Ultimately the citizens of Atascadero will benefit
because their roads will be under the authority of the City.
Enclosures: 1. City Council Resolution 103-90
2. Road Policy •
•
RESOLUTION NO. 103-90
RESOLUTION OF THE ATASCADERO CITY COUNCIL
ADOPTING A ROAD POLICY
WHEREAS , a road pol-.cy is necessary for the efficient and con-
sistent administration of roads and read construction within the
City of Atascadero; and
WHEREAS , a road policy is necessary so that private property
may be improved with a clear understanding of City standards , both
for construction and acceptance; and
WHEREAS ; a road policy is necessary to guide the City' s staff
in conditioning of development projects for road improvements; and
WHEREAS , a road policy is necessary to eliminate the uncer-
tainty ccncer Lng wzic h roads are within the City-maintained road
system and to clearly allocate .maintenance responsibility; and
WHEREAS , a road policy is necessary for public safety and to
• minimize future road maintenance expense; and
WHEREAS , a road policy is a necessary adjunct of sound fiscal
management of the City.
NOW, THEREFCRE , BE IT RESOLVED that the attached document ,
entitled "Road Policy" , shall be the policy of the City of
Atascadtro .
On motion by Councilmember seconded by Council-
'T.eT,10e , tree foregoing reS:�ltitiCn 1 iter r'r1' adopted on
tae following roil-call vete :
AYES :
NOES :
ABSENT:
ADCPTED : ATTEST :
LEE DAYKA, City Clerk ROBERT B . LILLEY, Mayor
APPROVED yS TO FORM: APPROVED AS TO CONTENT:
ARTIER R. MOL4TANDON GREGORY LUKE , Dir. of Public Works
City Attorney
ROAD POLICY •
TABLE OF CONTENTS
GLOSSARY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
GOALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
SPECIFIC POLICY ACTIONS . . . . 5
ROADREVIEW POLICY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
CLASS I ROADS (City Maintained Roads) . . . . . 7
CLASS II ROADS (Privately Maintained
Improved Roads) . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
CLASS III ROADS (Privately Maintained
Improved Roads With Significant
Deficiencies) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
CLASS IV ROADS (Privately Maintained,
Partially Improved or Unimproved Roads) . . . 13
CLASS V ROADS (Roads With Unique Problems) . 15 •
CLASS VI ROADS (Paper Streets) . . . . . . . . . . . . 16
CLASS VII ROADS (Internal Roads) . . . . . . . . . . 18
SUMMARY OF ROAD CLASSIFICATIONS . . . . . . . . . . . . . . . . 19
SUMMARY OF ROAD REVIEW POLICY . . . . . . . . . . . . . . . . . . Attached
0
GLOSSARY
• Access Road - Uniform Fire Code
A publically traveled access road is a 20 foot wide "all weather
road. " "All weather" implies that the road will be constructed
following standard compaction procedures and that it will be
topped with a minimum of six inches of class 2 or class 3
aggregate base. When constructed in a public right-of-way an
encroachment permit or a road construction permit issued by the
Department of Public Works is required prior to construction.
These roads are considered temporary and will eventually be
improved to comply with the City' s Circulation Element and road
standards. Thus, these temporary roads will be designed and
constructed so that the road geometry and quality is consistant
with the final road configuration.
City Maintained Road
A City Maintained Road is a road that has been specifically
designated by City Council Resolution as being included within
the City maintained road system according to Streets and
Highways Code Section 1806.
Conditioning
Conditioning is the process of imposing conditions on development
during development review by the City Council, the City Planning
Commission and the City staff. In this report conditioning is
not intended to address, include or exclude conditions related to
subjects besides roadway related activities.
Drainage Improvements
Drainage improvements include, but are not necessarily limited
to, asphalt dikes, curbs, gutters, drop inlets, downdrains,
swales, ditches, headwalls, culverts, storm drains, acquiring
drainage easements, riprap, energy dissipators, resurfacing to
provide appropriate cross slope, stream clearing, cleaning of
existing drainage improvements, daylighting, erosion control,
landscaping and surfacing. Drainage improvements generally
include improvements required to prevent erosion and maintain
control of drainage within the roadway environment as well as for
downstream properties.
Driveway
A Driveway is a road providing access to a site or land use from
a street. A driveway serves no more than four separately owned
parcels. In the case of condominiums or other dense development
schemes a driveway may serve more than four lots. Standards for
driveways are derived from City ordinances and the Uniform Fire
• 1
d
Code. The construction of driveways is monitored through the •
issuance of grading permits by the Building Division of the
Community Development Department.
Encroachment Permit
An Encroachment Permit is a permit issued by the Department of
Public Works that authorizes work within a public or privately
owned public right-of-way.
Internal Road
An Internal Road (class VII) is a privately maintained road that
serves a development or developments governed by a homeowners
association, private management or other similar entity.
Internal roads are frequently characterized by; lack of
importance to traffic circulation outside of the development; the
desire of frontage residents to maintain controlled access to the
development or the desire of the property management to control
access. These road are usually internal roads related to mobile
home parks, condominiums, large apartment complexes and planned
unit developments.
Minimum Road Standards
The Minimum Road Standards are the minimum requirements •
pertaining to road geometry, cross section and construction
quality that have been specifically adopted by City Council
resolution for the construction of roads in Atascadero.
Privately Maintained Road
A Privately Maintained Road is a road that has not been
specifically designated by City Council resolution as being
included within the City maintained road system. Although a
road is privately maintained, public access to the road may not
be limited unless specifically designated an internal road (class
VII) . A private road generally serves four or more lots of
record although in the case of condominiums or other dense
development schemes a driveway may serve in place of a private
road.
Public Richt-Of-Way
A Public Right-Of-Way is any right-of-way that the general public
has a right of access. Public rights-of-way may include, but are
not necessarily limited to, the following.
1. Developed or undeveloped Atascadero Colony and Eaglet
Tract road rights-of-way.
•
2
a-
• 2. Prescriptive roadway routes commonly traveled by the
general public.
3. Privately owned and maintained streets other than
internal streets (class VII) .
4. City owned and/or City maintained streets.
5. A road, alley, pedestrian or other access right-of-way
with width described in recorded documents.
These public rights-of-way or easements do not necessarily
include the underlying fee title. Because the road rights-of-way
may be owned in fee by the frontage property owner, a bank, or
the City, it may not be feasible to establish fee title to the
public right-of-way for each lot.
Road Geometry Characteristics
Road geometry refers to the horizontal and vertical curve
characteristics, superelevation, crowning or cross slope and the
cross section dimensions. The road geometry is generally
dictated by published design standards relating speed, sight
distance, and driving comfort. The road geometry characteristics
are directly related to driving comfort and safety.
• Road Quality Characteristics
Road quality -refers to considerations such as compaction,
finishing, thickness of the aggregate base and pavement layers
and quality of materials. Road quality characteristics are
directly related to the durability and longevity of the completed
road and the subsequent frequency of maintenance.
3
dd
GOALS •
The following is a list of goals to be considered in the
application road policies. Within the existing framework of
ordinances, policies, and concepts of fairness these goals may
not be fully achievable. Despite this, they are listed here
because of their intrinsic value with regards to improving the
quality of the transportation environment for the general public.
1. Minimize the patchwork construction of roads.
2. Provide for long term road maintenance.
3. Clearly delegate liability by specifically defining the
limits of City maintained and City owned streets.
4. Build streets to common, adopted standards to provide a
safe environment for travel. Apply these standards equally
to public and private road construction.
5. Build roads to a common level of quality to minimize future
maintenance expense. Apply the same road construction
standards to public as well as to private road construction
projects.
6. Provide a maintenance system incorporating a fair
allocation of tax funds. Accept roads into the City •
maintained system when they comply with the minimum
standards defined by the City or conditions established by
previous agreements. It is not intended that internal
roads maintained and administered under a home owners
association or other similar organization be transferred to
the "City maintained" system.
7. Require private development to pay for the initial
construction of roads rather than create an additional tax
burden on the general public.
8. Complete the construction of access roads to City standards
before occupancy of the frontage structures.
9. Preserve existing road rights-of-way for public circulation.
Prevent encroachment into these rights-of-way that preclude
future road construction, decrease safety of the traveling
public or deny the traveling public access.
10. Utilize appropriate financing mechanisms to encourage the
improvement of private roads to City standards.
11. Modify the Circulation Element of the General Plan so that
it clearly delineates specific standards and road cross
sections to be implemented as City policy. •
4
• SPECIFIC POLICY ACTIONS
1. Rewrite the Circulation Element of the General Plan.
Clearly define the planning goals, including the width of
the proposed improvements, bikeway routes, traffic indexes,
sidewalk and walkway routes, truck routes and landscaping.
2. Develop financing alternatives for City Council
consideration to fund road maintenance and improvement of
roads that are not maintained by the City.
3. In order to preserve public rights-of-way for public
circulation, the City Attorney will pursue the necessary
steps to remove from the road rights-of-way unauthorized
improvements where requested by the Director of Public
Works.
4. Adopted City road standards shall be applied equally in the
evaluation of public and private road construction for new
and existing roads unless previous agreements allow
exceptions.
5. The Director of Public Works shall present to the City
Council a resolution formally adopting the Class I roads
into the City maintained system.
• 6. The Director of Public Works shall present to the City
Council an encroachment permit ordinance for review.
7. The Director of Public Works shall present to the City
Council a road construction permit ordinance for review. A
road construction permit will be issued :ir-- conformance with
adopted engineering design specifications and CEQA
requirements. The permit ordinance shall establish a
procedure for obtaining a modification from established road
standards.
•
5
• Class I Roads
(City Maintained Road)
CHARACTERISTICS
1. The City Council has adopted a resolution accepting the
road into the City maintained system, or, a specific
Council resolution of acceptance has not been adopted
but the City has previously and routinely completed
substantial maintenance on the road using gas tax money
to fund the maintenance, or, the road has intrinsic
value, character or unique public importance to the
City as specifically designated by the City Council.
Roads improved under previous agreements may be
included as class I roads at the direction of the City
Council.
2. The road may require nominal maintenance activity such
as reconstructing the shoulders, signing, striping,
relocating utilities, installing minor drainage
improvements and resurfacing to fully comply with City
standards. If the road has intrinsic value, character
or unique public importance, as designated by the City
Council, significant improvements dictated by City
• standards may be waived.
3. The road geometry is generally adequate. The street
could be classified as a one-way or two-way street.
The road has no obvious hazards to public safety. The
deficiencies can be remedied with a reasonable
allocation of public and/or private funds through the
conditioning of private development or public
maintenance activity.
4. The road generally does not have characteristics that
would result in excessive, long term, maintenance
expense to the City. However, the deficiencies can be
remedied with a reasonable allocation of private and/or
public funds through the conditioning of private
development or through public maintenance activity.
•
7
POLICY
1. Identify the Class I roads that have not been adopted •
by City Council resolution. The Director of Public
Works shall clearly define the acceptable limits of
these roads and recommend that these sections of road
be adopted into the City maintained system. The
recommendation shall include a cost estimate of the
initial expense necessary to bring the road into
compliance with the City' s road standards and to
address any unique problems that may be associated
with the road. Roads that have intrinsic value,
character or unique public importance to the City as
defined by the City Council but that will not
necessarily be improved to City standards shall be
identified.
2. If the roads are accepted by Council resolution into
the City maintained system, include the adopted roads
in the City's road maintenance schedule.
3. Building permit, precise plan and conditional use
permit conditioning will generally be limited to
completing frontage improvements according to the
Circulation Element and City standards. If there are
significant offsite drainage impacts associated with
the roads, offsite improvements will be required. •
Subdivision conditioning will be completed according to
the Subdivision Map Act, the California Environmental
Quality Act and existing City ordinances.
8 •
• Class II Roads
(Privately Maintained Improved Road)
CHARACTERISTICS
1. The road typically can be improved to conform with City
standards through moderate construction activity.
Conformance could be achieved by widening, constructing
the shoulders, relocating utilities, signing, striping,
installing minor drainage improvements, reconstructing
areas demonstrating pavement or subgrade failure,
straightening and resloping substandard curves, grading
to improve sight distance and by resurfacing.
2. The road geometry is either generally adequate or can
be brought into conformance. The street could be
classified as a one-way or two-way street. The road
has no obvious hazards toublic safety that can't be
P Y
remedied. The minor hazards can be remedied with a
moderate allocation of private funds or other funding
sources if available.
3. The road has not been designated an internal,
privately managed street.
• POLICY
1. The Director of Public Works generally will not
recommend that the road be included into the City
maintained system without first requiring that the road
be improved to comply with City standards. However, it
is the City' s policy to bring these roads into the City
maintained system once the required improvements are
completed.
2. The conditioning of new building permits, precise
plans and conditional use permits will generally be
limited to the completion of frontage improvements
according to the Circulation Element and City
standards. If there are significant offsite drainage
impacts associated with the road, offsite improvements
will be required. Subdivision conditioning will be
completed according to the Subdivision Map Act, the
California Environmental Quality Act and existing City
ordinances. This implies that fundamental
improvements, such as road realignment and road
reconstruction, may be required to enhance safety and
to minimize maintenance.
•
9
J J
3. The City shall encourage the formation of assessment •
districts or other similar, privately funded programs
to assist property owners to improve the roads to
comply with City standards.
4. Public access to the road shall be maintained unless
the City Council has specifically designated that
public access may be limited.
5. The conversion of class II roads to class I roads shall
be on a scale necessary to avoid patchwork
construction. The minimum project size shall be
determined by the Director of Public Works for each
project. Class I roads upgraded from class II roads
for the purpose of being accepted into the City
maintained road system shall be contiguous to existing
City maintained roads unless directed otherwise by the
City Council.
6. A determination of applicable standards and a review of
project plans shall be completed by the Department of
Public Works prior to the issuance of an encroachment
permit for upgrading a class II road.
10 •
Class III Roads
(Privately Maintained Improved Road
With Significant Deficiencies)
CHARACTERISTICS
1. The road can't be improved to comply with City
standards without incurring significant environmental
impacts. Compliance with standards could be achieved
only with significant expenditures and extensive
construction activity.
2. The road geometry is generally or specifically
inadequate. The road may present significant hazards
to public safety in one or more locations. The
significant hazards can't be remedied without
substantial expense and construction activity.
POLICY
1. The Director of Public Works will not recommend that
the road be included into the City maintained system.
2. Building permit, precise plan, and conditional use
permit conditioning will require the completion of
frontage improvements if feasible and reasonable. if
there are significant offsite drainage impacts
• associated with the road, offsite improvements will be
required whenever practical. Project conditioning will
also include measures to mitigate offsite hazards to
the traveling public.
3. The Director of Public Works will recommend to the
City Council and the City Planning Commission that the
creation of additional lots or increasing zoning
density, relying on Class III roads for access, be
denied.
4. If road deficiencies are identified by the Director of
Public Works as presenting a threat to public health
and safety, or impede the access of emergency vehicles,
and the deficiencies can be eliminated through the
reasonable expenditure of public funds, then the
Director of Public Works shall recommend to the City
Council that the elimination of such deficiencies be
included in the City' s inventory of capital improvement
projects (i.e. guardrails, signs, road patching, etc. ) .
The use of City funds shall require authorization by
the City Council prior to expenditure.
• 11
e
•
5. Public access to the road shall be maintained unless
the City Council has specifically designated that
public access may be limited.
6. The City will encourage the formation of privately
funded programs to address long term maintenance.
7. Class III roads will be marked with signs indicating
"private" roads in addition to other appropriate
warnings signs.
•
•
12
s
• Class IV Roads
(Privately Maintained, Partially Improved
Or Unimproved Road)
CHARACTERISTICS
1. The road remains unimproved or partially improved,
although the road is currently used for access and
public circulation. It is feasible to construct a
class I road within the road alignment and the
relatively unimproved condition is not the result of
physical or environmental constraints or excessively
steep terrain.
2. No paving or only partial paving has been completed.
Inadequate aggregate base is present beneath the
asphalt. The drainage improvements are inadequate or
nonexistent. The road right-of-way has not been
preserved. There are fences, structures, surface
utilities, trees or landscaping extending into the road
cross section. There is the potential for potholes,
washboarding, dust and erosion.
POLICY
• 1. Once the road is brought into compliance with City
standards, the Director of Public Works shall recommend
to the City Council that the road be included in the
City maintained road system. The Director of Public
Works will not recommend that the road be included into
the City maintained system without first requiring
that the road be improved to comply with minimum City
standards.
2. The City shall encourage the formation of assessment
districts or other similar, privately funded programs
to assist property owners to improve the roads to
comply with City standards.
3. Building permit, precise plan and conditional use
permit conditioning will include the completion of
frontage improvements, to the full width of the road,
according to the Circulation Element and City
standards, if feasible and reasonable, and the
construction of access from the nearest class I or
class II road to comply with the uniform fire code.
The access will be designed and constructed according
to the alignment, grade and structure necessary for the
future completion of the road. Occupancy for
permitted projects shall be denied until the road
• improvements are constructed. If there are significant
offsite drainage impacts associated with the road,
13
offsite improvements 1 ed •
p will be required. Subdivision
conditioning will be completed according to the
Subdivision Map Act, the California Environmental
Quality Act and existing City ordinances. This implies
that fundamental improvements, such as road realignment
and road construction, may be required to provide a
completed road, enhance safety and minimize
maintenance.
4. The Director of Public Works will recommend to the
City Council and to the Planning Commission that the
creation of additional lots or increasing zoning
density, relying on Class IV roads for access, be
denied unless constructing the road to City standards
is made a condition of the project.
5. If road deficiencies are identified by the Director of
Public Works as presenting a threat to public health
and safety, or impede the access of emergency vehicles,
and the deficiencies can be eliminated through the
reasonable expenditure of public funds, then the
Director of Public Works shall recommend to the City
Council that the elimination of such deficiencies be
included in the City' s inventory of capital improvement
projects (i.e. guardrails, signs, road patching, etc. ) . •
The use of City funds shall require authorization by
the City Council prior to expenditure.
6. Public access to the road shall be maintained unless
the City Council has clearly designated that public
access may be limited.
•
14
d
• Class V Roads
(Roads With Unique Problems)
CHARACTERISTICS
1. Dangerous driving conditions result from the unique
characteristics of the road. Elimination of these
deficiencies cannot, practically, be completed.
2. The road may have a slope greater than 20%.
3. Due to topographical features there may be inadequate
road width and conversion to a one-way street is not
feasible.
4. There may be insufficient level area at the end of the
road to install a fire department turn-around.
5. The road may be isolated by another road with unique
problems.
POLICY
1. A policy will be created for each road with an
emphasis on discouraging the use of these roads by the
• general public through the use of warning signs.
2. Building permit, precise plan and conditional use
permit conditioning will include the completion of
frontage improvements if feasible and reasonable. If
there are significant offsite drainage impacts
associated with the road, offsite improvements will be
required. Offsite signing may be required.
3. The Director of Public Works shall recommend to the
City Council that the creation of additional lots or
increasing zoning density, relying on Class V roads for
access, be denied.
4. Public access shall be limited where possible unless
the road is necessary for circulation. Signs shall be
installed that clearly delineate the specific hazard.
5. The City will encourage the formation of privately
funded programs to address long term maintenance.
•
15
a
Class VI Roads
(Paper Streets)
CHARACTERISTICS •
1. A road right-of-way exists as the result of previous
subdivision, deed or similar action.
2. The road may or may not have been graded but is not
commonly used by the public.
3. Improvements may have been previously constructed
across these rights-of-way in disregard of the public ' s
right of access and circulation.
POLICY
1. The rights-of-way associated with paper streets shall
be preserved for public use unless formal abandonment
has been completed. Public access shall be maintained
unless the City Council has clearly designated that
public access may be limited.
2. Construction activity or the installation of
improvements within these rights-of-way shall be
governed by encroachment permit ordinance or road
construction permit ordinance.
3. Access rights to existing lots through these existing •
rights-of-way shall be preserved or an alternate access
shall be provided.
16 •
d
• 4. Building permit, precise plan and conditional use
permit conditioning will include the completion of
frontage improvements, to the full width of the road,
according to the Circulation Element and City
standards, if feasible and reasonable, and the
construction of access from the nearest class I or
class II road to comply with the uniform fire code.
The access will be designed and constructed according
to the alignment, grade and structure necessary for the
future completion of the road. Occupancy for
permitted projects shall be denied until the road
improvements are constructed. If there are significant
offsite drainage impacts associated with the road,
offsite improvements will be required. Subdivision
conditioning will be completed according to the
Subdivision Map Act, the California Environmental
Quality Act and existing City ordinances. This implies
that fundamental improvements, such as road realignment
and road construction, may be required to provide a
completed road, enhance safety and minimize
maintenance.
5. A road construction permit shall be required prior to
the construction of a class VI road. Appropriate CEQA
review and compliance with the City's Tree Protection
• ordinance shall be required prior to the issuance of a
road construction permit. The realignment of existing
routes in order to decrease environmental impacts and
to protect trees shall be encouraged although such
considerations shall not supersede the requirement of
providing a safe driving environment.
• 17
Class VII Roads
(Internal Roads) •
CHARACTERISTICS
1. An internal road is a privately maintained road that
serves a development or developments governed by a
homeowners association, private management or other
similar entity.
2. Internal roads are frequently characterized by; lack of
importance to traffic circulation outside of the
development, the desire of frontage residents to
maintain controlled access to the development or the
desire of the property management to control access.
High development density may require more oversight of
the streets than is commonly necessary.
3. These road are usually internal roads related to mobile
home parks, condominiums, large apartment buildings and
planned unit developments.
POLICY
1. The Director of Public Works will not recommend that
the road be included in the City maintained system
because of the unique characteristics of the road with •
regards to management and oversight.
2. Building permit, precise plan, and conditional use
permit conditioning will be based on the overall design
and character of the development, Uniform Fire Code
requirements and the construction quality provisions of
the City road standards. If there are significant
offsite drainage impacts associated with the road,
offsite improvements will be required.
3. During review of the project by the Planning Commission
and/or the City Council the road shall be specifically
designated an internal road and responsibility for
maintenance and oversight shall be clearly delineated.
4. Internal roads will not be constructed in Colony or
other public rights-of-way unless preceded by formal
abandonment.
18 •
d
•
SUMMARY OF ROAD CLASSIFICATIONS
CLASS I ROADS . . . . . . . . . . . . . . . City Maintained Roads
CLASS II ROADS Privately Maintained Improved Roads
CLASS III ROADS . . . . . . . . . . . . . Privately Maintained Improved Roads
With Significant Deficiencies
CLASS IV ROADS . . . . . . . . . . . . . . Privately Maintained, Partially
Improved or Unimproved Roads
CLASS V ROADS . . . . . . . . . . . . . . . Roads With Unique Problems
CLASS VI ROADS . . . . . . . . . . . . . . Paper Streets
CLASS VII ROADS . . . . . . . . . . . . . Internal Roads
•
•
19
CLASSIFICATION OF ROAD ;
I ROAD IMPROVEMENT
i CONDITIONS i I ; II I III i IV i V 1 VI ; VII 1
1 MAINTENANCE RESPONSIBILITY 1 { i { I ; •
I Road Maintained by City i X I ! i ; I 1
1 Road Maintained by
1 Property Owners or
I Maintenance District ! i X I X i X i X i X i 1
1 Road Maintained by
IHOR, CC&R's, Private
I Management 1 1 i 1 i i I X I
i
i PUBLIC ACCESS
1 1 ;
Maintain Public Access I X i X I X I X I X I X { I
I Limited Public Access
1 Access Limited By Safety
1 Warning Signs 1 i X i t
1 PRECISE PLAN, CONDITIONAL { 1
I USE PERMIT, BUILDING PERMIT 1
1 CONDITIONS I 1 I t I ! I I
I Construct 1/2 Width of
1 Road Frontage I X I X I X i I X I I NA ;
i 1 I 1 i i I I ;
I Construct Full Width of I I I I I I I NA f
IRoad Frontage ; 1 1 ; X i I X I 1
1 Construct 20 Foot Wide
I Aggregate Base Road Beyond I
I Property Frontage 1 i I I X I I X 1 NA 1
1 1 1 i I i i i 1 •
1 Address Offsite Road
1 Drainage Impacts And
1 Construct Improvements I X i X I X I X I X I X 1 NA I
; SUBDIVISION CONDITIONS
1 Subdivision or Lot Split
1i3.commended With Respect to i 1 1 i 1 1 I ;
I Existing Access Road I X I X I I I i I NA 1
1 I i i 1 I I
1 Subdivision or Lot Split
I Rdipcommended With Road 1 1 I t 1 1 I I
1 Frontage Improvement. to I
I Class I, Remainder Of Access 1 I I i ;
1Rciad Class II or Better t ! I 1 X 1 I X I NA I
1 Subdivision or Lot Split i
I Not Recommended Because of I
I Inferior Access Road I I i X i I X I { NA I
t ! { 1 1 I I I I
NOTES
1. Review according to the California Environmental Quality Act and
for project compliance with City ordinances and policies must be
completed prior to the issuance of a road construction permit.
2. Prior to the issuance of a road construction permit. or- an
encroachment permit the execution of a checking and inspection
agreement is required.
B. Prior to the issuance of permits for the construction of roads or
improvements within a public right-of-way, guarantees shall be provided
the City as directed by the Director of Public Works. Such guarantees
shall generally_ include 100% for performance, 100% for materials and •
labor and 10% f'or maintenance, unless waived or modified by the
Director of Public Works.
A. The detailed nature of required road improvements shall be as
delineated in City ordinances, standard-: and the Circulation Element.
Additionally, measures to improved public: safety, driving comfort and
ease of maintenance may be required such as, relocated utilities,
removing objects from the road shoulders, relocating or- constructing
drainage facilities. signing or striping or improving the geometric and
quality characteristicz of the road.
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: -B3- B-2
Through: Ray Windsor, City Manager Meeting Date:
From: Greg Luke, Director of Public Works 8/28/90
SUBJECT: Tentative Parcel Map 19-89, (Kelly Gearhart)
7675 Bella Vista
RECOMMENDATION:
1 . Refer to proposed alternatives to either:
(1) deny the tentative parcel map or,
(2) modify the conditions related to the improvement of
Bella Vista road.
BACKGROUND:
On March 6, and April 3, 1990, the Planning Commission held
public hearings on the above referenced tentative parcel map.
At the conclusion of the April 3rd hearing, findings for denial
were adopted and the Commissions decision was appealed to the
City Council . The tentative parcel map was addressed at the May
• 5th Council meeting and the City Attorney was directed to provide
a memorandum concerning the appropriateness of considering the
characteristics of the public access road to the site . Also, the
pro,ject",, was returned to the Planning Commission for
reconsideration upon receipt of the Attorney 's memorandum . At
the July 17th Planning Commission meeting the Commission voted to
approve the tentative parcel map and modified the project 's road
conditions to include only the improvement of the road along the
lot frontage . Staff has appealed this condition due to conflicts
with proposed road policies and the lack of consideration of the
impacts of the proposed construction.
DISCUSSION•
Throughout the review of this project the Department of Public
Works staff has expressed concern over the implications of
approving a subdivision utilizing a public access road that is
clearly too narrow, that is bordered by very steep terrain and
that does not have a cul-de-sac or fire department turn-around at
the and . The upper section of Bella Vista is clearly a class III
road . The road can 't be improved to comply with City standards
without incurring significant environmental impacts . Compliance
with standards can be achieved only with significant expenditures
and extensive construction activity . The road geometry is
generally inadequate . The road is too narrow. It features a 90
• degree turn with a steep drop off beyond the extension of one of
the 90 degree legs . The width of the existing public access road
is less than the width of the much discussed onsite driveway .
Despite these concerns the Planning Commission determined that
the benefits provided by the subdivision were more significant
than the safety concerns relative to the road .
It is staff 's primary recommendation that no subdivisions be
allowed on class III roads and that the application be denied .
However, if the Council chooses to uphold the Planning
Commission's decision to approve the subdivision then staff
recommends that the Council modify the conditions of approval as
discussed below.
If the Planning Commission's decision is upheld our appeal
concerns the road conditioning for the project, particularly
condition 6a.
6. Road improvement plans prepared by a Registered Civil
Engineer shall be submitted to the Community
Development Department for review and approval by the
Public Works Department prior to the construction of
the improvements. Plans shall include, but are not
limited to:
a. Bella Vista Road: Road shall be improved to
comply with the City Minimum Road Standard A-1
along the entire frontage of the subject property .
It is the staff 's contention that improvement to an A-1 standard t
beyond the applicant 's driveway is neither environmentally
attractive or particularly useful . The reasons for these
conclusions are as follows .
1 . The existing Bella Vista road to the west of the applicant 's
driveway features 12 feet of pavement width with a narrow
shoulder along the south edge. The south edge of road is
bordered by a steep slope and the north edge of road is
bordered by a high, steep, cut bank . In order to install an
A-1 road section the existing cut width in the hillside
would have to be at least twice the existing width.
Assuming that retaining walls are not used, the resulting
scar in the hillside, particularly the resulting cut bank,
would significantly alter the visual characteristics of the
hill from the west . The issue is, if the intent is to
continue 'to widen the road to the west, have the visual
impacts of such a policy been addressed? If the intent is
not to continue a full width road to the west, why have the
applicant extend a full width road beyond the project
driveway?
2 . The staff has continually expressed concern that this single
lane road does not terminate in a cul-de-sac or standard
fire department turn-around . The reasons for a fire
department turn-around are obvious . The Department of •
Public Works is also interested in promoting the
installation of standard circular turn-arounds for the
• convenience of the traveling public. Currently, the single
lane road extends approximately 1 , 150 feet beyond the
applicant 's driveway to a single family residence driveway .
At that point the road is closed by a gate . Three hundred
feet beyond the gate the road terminates in a rocky,
relatively flat area that could be graded into a standard
cul-de-sac . It appears that extending the road to this flat
area was the intent of the original Colony designers. The
issue here is whether or not the City wants to direct
traffic along approximately 1 , gS0 feet of single lane road
to a turn-around? If it is not the intent to construct a
standard width road beyond the applicant 's parcel it seems
pointless to direct the general public up this single lane
road or have the applicant widen a road that will lead into
a single lane road that can 't be widened .
3 . It is likely that access for the existing parcels located
downhill from this stretch of road will be developed from
San Gabriel . This is because the terrain adjacent to Bella
Vista road falls away too steeply to construct a driveway
transition from the road . It is likely that access to
approximately seven large parcels, located above or near the
end of Bella Vista, will eventually be developed . One of
the lots at the end of Bella Vista could be divided into
three lots . Is it worth incurring the environmental
degradation of widening the road in this steep terrain for
nine lots?
The following alternatives are suggested for review by the City
Council . Alternative I or II is recommended by the Department
of Public Works.
Alternative I
Deny the project because of inadequate access .
Alternative II
If the project is to be approved, recognize the upper section of
Bella Vista road as a class III road and that substantial
widening is not environmentally acceptable . The application of
City standards to a class III road is usually not feasible and
improvements must be modified to fit the specific situation
during the design process . In this case we recommend the
deletion of existing condition 6 .a . and replacement with the
following conditions.
6. a. Construct a cul-de-sac near the entrance to the
project 's driveway , utilizing as much of the
existing right-of-way as is feasible and as much
• of the applicant 's property as is necessary , as
determined by the Director of Public Works . The
outside boundary of the cul-de-sac shall include,
at a minimum, the dimensions of a City standard
fire department turn-around as delineated in •
Figure 5 of City standard 0-3, "Fire Access
Standards. "
b. Install timber guardrailing around the turn-around
area, leaving an opening for the existing Bella
Vista road to the west, as directed by the
Director of Public Works.
We recommend that condition 9 be changed as follows.
9 . Offers of dedication to the City of Atascadero for
the following right-of-way- are required:
Street Name: Bella Vista Road
Limits: 20 feet from centerline to edge of right-
of-way along entire frontage, and, portions of the
applicant 's frontage shall be offered to the City
for dedication as necessary to accommodate the
Cul-de-sac required in condition 6 .
Through the use of signing as required in existing condition 5
it would be the Department 's intent to require "single lane road
ahead" and "narrow road ahead" signs . Bella Vista road to the
west of the project would be treated as a driveway and in the
future general widening to the west would not be required. •
This alternative will require excavation within the right-of-way
opposite the applicant 's frontage and some fill on the
applicant 's frontage. Because of the location of the excavation
it is staff 's opinion that the visual impact of this alternative
will be substantially less than if the existing conditions are
complied with.
Alternative III
If it is the intent of Council to extend a full width road beyond
the applicant 's parcel in the future then we request that in
addition to existing condition 6.a . the applicant be required to
construct a cul-de-sac at the end of Bella Vista . The Department
of Public Works does not recommend this alternative . The
proposed condition would be as follows.
6. b. Cul-de-sac: A City standard Cul-de-sac shall be
constructed at the and of Bella Vista road . The
Director of Public Works may reduce this
requirement to a City standard fire department
turn-around if the Director of Public Works
determines that the construction of a cul-de-sac
is not feasible.
•
Alternative IU
If this appeal is denied, the tentative map and conditions of
approval would remain as determined by the Planning Commission at
their meeting of July 17.
FISCAL IMPACT:
There will be no fiscal impact on the City .
Enclosures: 1 . July 31 , 1990 letter of appeal .
2 . Exhibit 0 - Findings for Approval , Exhibit E
-Conditions of Approval
3. Fire Access Standards, D-2, 0-3
`t . Staff report to Planning Commission - July
17, 1990
S. Planning commission minutes exerpt - July 17,
1990
CC: Kelly Gearhart
Sierra Pacific Engineering
•
•
I'�
ADMINISTRATION BUILDING
taseadee®
6500 PALMA AVENUE
ATASCADERO.CALIFORNIA 93422 POLICE DEPARTMENT
PHONE: (805) 466-8000 INCORPORATED JULY 2, 1979
6500 PALMA AVENUE
CITY COUNCIL
ATASCADERO,CALIFORNIA 93422
CITY CLERK PHONE: (805) 466-8600
CITY TREASURER ^�
CITY MANAGER RECEIVED
ADMINISTRATIVE SERVICES DEPARTMENT FIRE DEPARTMENT
COMMUNITY DEVELOPMENT DEPARTMENT 6005 LEWIS AVENUE
PUBLIC WORKS DEPARTMENT J U L 3 1 ���� ATASCADERO CALIFORNIA 93422
PARKS AND RECREATION DEPARTMENT PHONE: (805) 466-2141
ATASCADERO
CITY CLERK "~�
City Council July 31 , 1990
City of Atascadero,
6500 Palma Avenue,
Atascadero, CA 93422
Subject : Tentative Parcel Map 19-89, Gearhart/Sierra Vista
Engineering
On July 17th, the Atascadero Planning Commission conducted a
Public hearing concerning a reconsideration of the above—
referenced parcel map . After lengthy review and discussion, the
Planning Commission voted to approve the map with revised
findings and conditions for approval .
The Department of Public Works hereby appeals the Planning
Commission' s decision concerning this project . The road access •
characteristics concerning safety and required improvements for
Projects of this type are scheduled to be addressed during the
Council meeting of August 14.
ASin, rely,
ep%regor L3ke
Director of Public Works N
(
cc Ray Windsor, City Manager
Henry Engen, Director of Community Development
Item: B. 1
is
MEMORANDUM
TO: Planning Commission
FROM:00Steven L. DeCamp, City Planner
DATE: July 17, 1990
RE: TPM 19-89 (Gearhart)
7675 Belle Vista
BACKGROUND:
On March 6, and April 3, 1990, this Commission held public
hearings on the above referenced Tentative Parcel Map. At the
conclusion of your April 3rd. hearing, the adopted Findings for
Denial and voted to disapprove the map. The Commission' s
decision was subsequently appealed to the City Council . The
appeal was heard by the Council on May 5, 1990 . As indicated in
the attached minutes of the Council meeting, the matter was
referred to the City Attorney and back to this Commission for
further review.
• RECOMMENDATION•
Based on the Commission' s previous action, the Public Works
Director' s report to the City Council, and the City Attorney' s
memorandum of June 6, 1990, Staff recommends that the Commission
adopt Findings for Denial (Attachment A) and deny TPM 19-89 .
DISCUSSION:
The materials attached to this memorandum constitute the body of
information generated relative to this proposed subdivision. Of
particular importance to the Commission are the staff report from
the Public Works Director to the City Council and the memorandum
from the City Attorney to the City Manager. Both of these
documents speak to the road issue and the Commission' s ability to
condition maps to ensure adequate off-site improvements to serve
anticipated levels of development . The requirement that the
Commission deny a proposed subdivision if even one of the
Subdivision Map Act' s required Findings can not be made in the
affirmative is also reiterated.
Although the principal concern relative to this project is the
provision of adequate access, staff is also concerned relative to
the on-site impacts of the proposed division. The concerns
• relative to grading, tree removal (see attached arborist' s
report) , and lot configuration noted in the March 6, 1990 staff
report remain. Although exemptions could be granted and some
limited redesign is possible, the end result would be a •
subdivision that does not meet all of the design standards of the
Subdivision Ordinance or General Plan.
In summary, the proposed subdivision does not appear to be
appropriate or desirable based on the inadequate access (or the
environmental damage that would occur to remedy this problem)
coupled with the design flaws previously noted.
Exhibits : Attachment A - Revised Findings for Denial
Attachment B - City Council Minutes Excerpt (5/8/90)
Attachment C - City Attorney Memorandum
Attachment D - Staff Report to Council (5/8/90)
Attachment E - Arborist' s Report
•
ATTACHMENT A - Revised Findings for Approval
• Tentative Parcel Map 19-89
7675 Belle Vista
July 17, 1990
MAP FINDINGS:
1 . The proposed map is not consistent with the applicable
General Plan.
2 . The design and improvement of the proposed subdivision is
not consistent with the applicable General Plan.
3 . The site is not physically suitable for the proposed density
of development .
4 . The design of the subdivision, and the proposed
improvements, may cause substantial environmental damage.
5 The design of the subdivision and the type of proposed
improvements may cause serious public health problems .
•
AT-(4--AAWO�Y
MEMORANDUM
City of Atascadero
June 6, 1990
To: Ray Windsor, City Manager
From: Arther R. Montandon, City ttorney
Subject: Bella Vista Parcel Map
RECOMMENDATION:
That the City Council and Planning Commission review this
memorandum to assist them in making their decisions regarding the
above-referenced parcel map.
BACKGROUND:
The Planning Commission and City Council have previously
considered the above-referenced parcel map. On May 8, 1990, the
City Council directed the Planning Commission to reconsider this
map. Additionally, they asked that I prepare a memorandum •
regarding the issue of conditioning this map. The Council was
concerned about the condition which would require the developer
to install significant road improvements over a long length of
Bella Vista Road.
DISCUSSION:
The City when it attaches a condition upon a subdivision map is
relying on its exercise of police power. The restriction
withstands constitutional attack if it is fairly debatable that
the restriction bears a reasonable relation to the general
welfare (e.g. , the public health, safety, and welfare of its
residents) . (AsgQgiated Home Builders Etc. , Inc v City of
Livermore (1976) 18 Cal.3d 582, 601. )
It should be noted that California courts have consistently
stated that "development is a privilege not a right" . (Trent
Meredith, Inc , y. City of Qxnard (1981) 114 Cal.App.3d 317, 328. )
In the facts before the City, the applicant seeks a division of
real property from one to two lots. The existing single lot is a
buildable site. The condition of safe access to building sites
is a reasonable restriction. Subdivision maps traditionally
impose conditions that roads be installed and/or upgraded.
• MEMO: Ray Windsor, City Manager
SUBJ: Bella Vista Parcel Map
June 6, 1990 - Page 2
The imposition of the condition is also not a taking. In order
to not be a taking, the condition must pass a two-part test .
First, the regulation must substantially advance a legitimate
government interest. In this case, the interest advanced is
safety of the citizens who travel the roads. Second, the owner
may not be denied economically viable use of his or her land.
Here, with the existence of a single buildable lot, the owner is
left with a viable use of his or her land.
A third analysis must be made based on the recent U.S. Supreme
Court case of Flan v. -California Coa tal Commission (1987) 107
S.Ct. 3141. This case affirmed the California Nexus Rule, which
provides that the condition furthers the same governmental
purpose advanced for regulating it. I believe in this case that
the condition does further the same governmental purpose
advanced. In this map, the condition to improve the roadways
advances the governmental purpose of road safety.
In sum, my opinion is that the condition can properly be imposed
on the Bella Vista subdivision. This does not mean that it has
• to be imposed by the decision making bodies. It is up to these
bodies to decide whether the street condition is an appropriate
design and improvement for the subdivision.
Additionally, the map may be denied pursuant to Government Code
Section 66474 . This section states that the city shall deny
approval of a map if it makes any of the following findings:
(a) That the proposed map is not consistent with
applicable general and specific plans.
(b) That the design or improvement of the proposed
subdivision is not consistent with applicable
general and specific plans.
(c) That the site is not physically suitable for the
type of. development.
(d) That the site is not physically suitable for the
proposed density of development.
(e) That the design of the subdivision or the proposed
improvements are likely to cause substantial
environmental damage or substantially and avoidably
injury fish or wildlife or their habitat.
•
MEMO: Ray Windsor, City Manager •
SUBJ: Bella Vista Parcel Map
June 6, 1990 - Page 3
(f) That the design of the subdivision or type of
improvements are likely to cause serious public
health problems.
(g) That the design of the subdivision or type of
improvements will conflict with easements, acquired
by the public at large, for access through or use
of, property within the proposed subdivision.
The map may be denied upon the findings set forth in (d) , (e) and
(f) . Additionally, findings may be able to be made pursuant to
(a) and (b) if there are such inconsistencies with the City's
General Plan.
If any further questions remain, please feel free to contact me.
Respectfully submitted,
ARTHER R. MONTANDON •
City Attorney
ARM: fr
•
A%TAcAmo\4T D
•
REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: B-3
Through: Ray Windsor, City Manager Meeting Date: 5/8/90
File No: TPM 19-89
From: Henry Engen, Community Development Director 41X
SUBJECT:
Appeal of Planning Commission' s denial of Tentative Parcel Map 19-
89 at 7675 Bella Vista Road (Kelly Gearhart - Sierra Pacific
Engineering, agent) .
RECOMMENDATION:
Denial of the appeal and denial of Tentative Parcel Map 19-89 as
recommended by the Planning Commission (Exhibit D, Findings for
Denial) .
BACKGROUND:
• On March 6, 1990 and April 3, 1990, the Planning Commission
conducted public hearings on TPM 19-89 . At the March 6th meeting,
the Commission directed staff to bring back Findings for Denial for
consideration. On April 3, 1990, the Commission, on a 4 : 2 vote,
denied the request as outlined in the attached Findings for Denial .
There was discussion and public testimony as reflected in the
attached minutes excerpts . Subsequently on April 6, 1990, Planning
Commissioner George Highland appealed the denial for reasons
outlined in his memorandum of appeal (see attached) .
ANALYSIS:
As indicated in the attached minutes excerpt, the primary focus of
discussion by the Planning Commission was the substandard condition
of Bella Vista Road and discussion of the proposed requirement for
the applicant to bring the road up to the most recently adopted
City standards which calls for a 20 foot pavement with 4 foot
shoulders . This, in turn, creates a "catch-22" situation where the
environmental effects are negative to say nothing of the cost to
the applicant. The Planning Commission in their proposed findings
for denial, came up with three map findings for denial together
with an additional finding that Bella Vista Road is not in
conformance with minimum road standards . Appellant George Highland
has cited the lack of knowledge at the initial meeting that Bella
Vista was a City-maintained street as one of his basis for appeal .
It should be noted that the Public Works ' original recommendation
for road improvement would have been made regardless of whether the
road was publicly maintained or not. (Subsequent records search
to confirm that Bella Vista was, in fact, conveyed to the City has
been inconclusive. )
•
The Director of Public Works has prepared the attached memorandum
supporting the Planning Commission' s recommendation to deny the
parcel map, primarily based on the inadequacy of Bella Vista Road.
PUBLIC POLICY IMPLICATIONS:
Should City Council concur with the recommendation of the Planning
Commission and deny the map. The public policy implication is
clearly one that lot splits proposed on substandard roads are
candidates for denial . Engineering staff has been developing an
analytical materials for a future study session dealing with a wide
variety of road issues facing the City ranging from minimum road
requirements for building permits to off-site road improvement
requirements for parcel maps, subdivisions and other types of
development projects . This should be ' available for scheduling in
the near future and will allow comprehensive discussion of the
issues raised in this particular case. .
HE:ps
Attachments : Appeal Memorandum Dated April 15, 1990 •
Public Works Director' s Recommendation
Staff Report Dated April 3 , 1990
Staff Report Dated March 6 , 1990
Minutes Excerpt - April 3 , 1990
Minutes Excerpt - March 6, 1990
cc : Kelly Gearhart
Sierra Pacific Engineering
George Highland
•
• REPORT TO CIIY COUNCIL
CITY OF ATASCADERO Agenda Item: B-3
Through: Ray Windsor, City Manager Meeting Date; 8/28/90
From: Gary R . Sims, Senior Engineer
SUBJECT: 8705 Santa Cruz Road: Appeal of precise plan 28-90;
._........._._...................................._................__
appeal filed by John Falkenstien of road improvement
condition of precise plan.
RECOMMENDATION:
Uphold the existing conditions requiring road frontage
improvements to be constructed and deny the appeal .
BACKGROUND:
Condition 2, Exhibit D, of the Conditions of Approval is as
follows.
Improve Santa Cruz Road along entire property frontage
to conform to City Standard A-2. Improvements shall
include, but not be limited to installing a.c. dike and
hydroseeding the cut bank. Rip rap shall be installed
as directed by the City Engineer to prevent downstream
erosion. All improvements shall be to the satisfaction
of the City Engineer and shall be completed prior to
the final building inspection.
All of the lot 's road frontage is included in the Las Encinas II ,
Limited Partnership, road system that is currently under review
by the City Council . The intent of condition 2 is to generally
require compliance with the City 's minimum road standards .
Specifically , the improvements include the items from the final
punch list recommended by the Director of Public Works to address
these roads constructed under previous agreement . These
improvements include only the applicant 's side of the road
unless offsite drainage improvements are related to the
applicant 's site.
•
DISCUSSI •
ON•
Alternatives
Alternatives for consideration include, but are not necessarily
limited to, the following.
Alternative 1 - APPE_gy the existing_ condition
This alternative would maintain a consistant policy of requiring
that road frontage improvements be constructed with the
development of the individual lot . In the staff 's opinion this
section of road could be improved so that it would be suitable
for transfer to the City maintained system . The necessary
improvements would not require extraordinary effort or incur
excessive environmental degradation . The specific improvements
assigned to the applicant would include the following.
1 . Install approximately SSO feet of 2 foot wide paved
shoulder with asphalt concrete dike.
2. Install a paved downdrain to an existing culvert .
3 . Install rip rap where necessary .
There are other improvements necessary before it would be
recommended that this section of road be included in the City
maintained system . These improvements are not part of the
applicant 's frontage.
Alternative 2a - Require no__improvements, _Santa Cruz remains a
privately maintained road
This alternative would be unfair to the remaining frontage
property owners who may desire to have a City maintained road .
Santa Cruz road is important to general circulation and it would
not be desirable for it to be privately maintained.
Alternative 2b - Re uire no__improvements from the applicant .
Allow the Las .Encinas I I,___.—Limited
Partnership, to construct the improvements .
The precise plan review process is conducted separately from the
City 's review of previous road agreements . In the precise plan
review process each project is reviewed for conditioning
utilizing the City 's adopted minimum road standards and City
ordinances, with the overlying consideration of practicality .
Currently , the City is negotiating with the Partnership to bring
the road into substantial compliance with the City 's previous •
agreements.
•
Alternative 3 - Require no ._im.provements_. _Transfer Santa Cruz
into__the City .maintained road sustem .
This alternative is not recommended because the City would then
have to pay the cost of improvements or carry the burden of
frequent maintenance costs .
FISCAL IMPACT:
The exact cost of improvements remains to be determined . A
rough estimate of the cost of improvements is $5, 300.
enclosures: letter of appeal - May 11 , 1990
City notice of approval - April 23, 1990
CC. Glen Lewis
Don Messer
John Falkenstien
•
•
CUESTA ENGINEERING
6717 Morro Road •
Atascadero,CA 93422
(805)466-6827
RFMIMI
MAY 11 19991
May 11 , 1990
Karl Schoettler
City of Atascadero
6500 Palma
Atascadero, CA 93422
Subject: Precise Plan 28-90
8705 Santa Cruz Road
Lewis
Karl ,
As representative of Mr. Glen Lewis, I hereby appeal this Precise Plan Approval .
Attached is a check for $100.
We are filing this appeal due to Condition #2 which requires road improvements
on Santa Cruz Road. We prefer not to take this issue to Planning Commission.
We simply need more time to discuss the specifics of the requirements with the
Engineering Department.
Thank you for your consideration.
Sincerely,
Y 'I
C #in Fal kensti en
JF:ch
89-182
cc: Don Messer
o a S /i 9 0 •
'Vey �z398a
ADMINISTRATION BUILDING
8300 PALMA AVENUE
A$**Sam
ascade�®ATASCADERO,CALIFORNIA 93422
PHONE: (80S) 488.8000 POLICE DEPARTMENT
NCORPORATED JULY 2. 19798300 PALMA AVENUE
CITY COUNCILATASCADERO, CALIFORNIA 93422
CITY CLERK PHONE: (405) 486.8600
CITY TREASURER
CITY MANAGER
ADMINISTRATIVE SERVICES DEPARTMENT
COMMUNITY DEVELOPMENT DEPARTMENT FIRE DEPARTMENT
PUBLIC WORKS DEPARTMENT 6005 LEWIS AVENUE
PARKS AND RECREATION DEPARTMENT ATASCADERO, CALIFORNIA 93422
PHONE: (805) 466-2141
4
April 23, 1990
Glen R. Lewis
PO Box 1980
Atascadero, CA 93422
RE: PRECISE PLAN 28-90 `
8705 Santa Cruz Road
Dear Applicants:
• The City of Atascadero has received and reviewed your application
for a Precise Plan and Environmental Determination for grading on
Slopes in excess of 10% for a single family residence.
The proposed site and surrounding properties are zoned RS
(Residential Suburban) and the proposed use is allowed as
defined as a single family dwelling (Section 9-3. 142 (d) .
A review by the Community Development Director of the
environmental description form and application, along with other
background information, shows that the project will have no
detrimental effect upon the environment;
Declaration has been prepared. The Director rhas ralso foundlve the
project, as conditioned, to be in compliance with the provisions
of the Zoning Ordinance. J.
The proposed Precise Plan is approved as shown on attached
Exhibit-B (grading and drainage plan) and subject to the
conditions of approval in Exhibit D. Final approval becomes
effective
CONSTITUTEoA GRADING OR14, gBUILDING PERless MIT. )
(NOTE: THIS DOES NOT
In the event you intend to appeal any of the conditions, your
appeal should be in writing and should state the reasons for the
appeal. Any appeal would be scheduled for Planning Commission
consideration as a public hearing. You should, however, discuss
• any objections to the conditions with planning staff as it may be
possible to alter conditions after such discussion.
If you should have any questions concerning this project, you are i
welcome to contact the Community Development Department for
assistance.
Sincerely,
Karl C. Schoettler
Assistant Planner
KCS/kcs
cc: Kim Blake,
Cuesta Engineering
Attachments: Exhibit A - Location Map
Exhibit B - Grading and Drainage
Exhibit C - Findings for Approval
Exhibit D - Conditions of Approval
•
►� „� EXHIBIT A
.. �.y CITY ATASCADERO
COM.LiClNITY DEVELOPMENT PRECISE PLAN 28'90
DEPARTMENT LOCATION MAP
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EXHIBIT B
.� CITY C(.-' ATASCADERO
COMMUNITY DEVELOPMENT PRECISE PLAN 28-90
DEPARTMENT GRADING & DRAINAGE .
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Exhibit C - Findings for Approval
• Precise Plan 28-90
8705 Santa Cruz Rd.
(Glen R. Lewis/Cuesta Engineering)
1. The proposed project or use is consistent with the General
Plan.
2. The proposed project or use satisfies all applicable
provisions of the Zoning Ordinance.
3. The establishment, and subsequent operation or conduct of the
use will not, because of the circumstances and conditions
applied in the particular case, be detrimental to the health,
safety, or welfare of the general public or persons residing
or working in the neighborhood of the use, or be detrimental
or injurious to property or improvements in the vicinity of
the use.
4. The proposed project or use will not be inconsistent with the
character of the immediate neighborhood or contrary to its =
orderly development.
5. The proposed use or project will not generate a volume of
traffic beyond the safe capacity of all roads providing
• access to the project, either existing or to be improved
in conjunction with the project, or beyond the normal traffic
volume of the surrounding neighborhood that would result from
full development in accordance with the Land Use Element.
6. The proposed grading is in compliance with the City' s
Appearance Review Guidelines.
•
EXHIBIT D
Conditions of Approval •
Precise Plan 28-90
8705 Santa Cruz Rd.
(Glen R. Lewis)
1. All construction shall be in conformance with Exhibit B
(grading/drainage plan) , Exhibit D (conditions of
approval) , and all other codes and ordinances of the City of
Atascadero. Any modification to this approval shall be
approved by the Community Development Department prior to
implementing any changes.
2. Improve Santa Cruz Road along entire property frontage to
conform to City Standard A-2. Improvements shall include,
but not be limited to installing a.c. dike and hydroseeding
the cut bank. Rip rap shall be installed as directed by the
City Engineer to prevent downstream erosion. All
improvements shall be to the satisfaction of the City
Engineer and shall be completed prior to the final building
inspection.
3. Arborist shall submit a letter stating that tree protection
fencing is in place prior to issuance of building permit.
This letter should accompany materials submitted for
building permit.
4. This precise plan is approved for one year from the date of •
final approval (May 14, 1990) .
•
• REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: B-4
Through: Ray Windsor, City Manager fleeting Date : B/28/90
From: Gary R . Sims, Senior Engineer
.................._......................................................................................................................._...................................._...........................---._................................................._....................._.....................................................__.._...__.......
__.._.....
SUBJECT: 1`t.g05 Santa Ana P.oad: Appeal of precise plan 70-90•
appeal filed by Robert Gardner of road improvement
condition of precise plan .
RECOMMENDATION:
Uphold the existing conditions requiring road frontage
improvements to be constructed and deny the appeal .
BACKGROUND:
The existing condition 5, Exhibit D, Public Wgrks
Department Conditions, is as follows. -
S . Complete Santa Ana Road to minimum City Road standards along
the entire property frontage, or as directed by the Director
of Public Works, prior to the final building inspection.
All of the lot 's road frontage is included in the Las Encinas II ,
Limited Partnership , road system that is currently under review
by the City Council . The intent of condition S is to generally
require compliance with the City 's minimum road standards .
Specifically , the improvements reflect those improvements
recommended bg the Director of Public Works to be included in the
final punch list addressing these roads constructed under
previous agreements . These improvements would apply only to the
applicant 's side of the road unless offsite drainage improvements
are related to the applicant 's site.
•
DISCUSSION: •
Alternatives
Alternatives for consideration include, but are not necessarily
limited to, the following .
Alternative 1 - Approve the existing condition
This alternative would maintain a consistant policy of requiring
that road frontage improvements be constructed with the
development of the individual lot . In the staff 's opinion this
section of road could be improved so that it would be suitable
for transfer to the City maintained system . The necessary
Improvements would not require extraordinary effort or incur
excessive environmental degradation . The specific improvements
assigned to the applicant would include the following:
1 . Install approximately 300 feet of two foot wide paved
shoulder with asphalt dike.
2 . Extend one 2Lf inch culvert and install riprap at-the
outlet.
3. Install riprap at the end of a 36 inch culvert .
'1 . Reconstruct approximately liO feet of shoulder and •
bank . The purpose of this is to widen the shoulder .
S . Install a 45 degree downspout at the end of a 2Lt inch
culvert .
There are other improvements necessary before it would be
recommended that this section of road be included in the City
maintained system . These improvements are not located within the
applicant 's frontage.
Alternative 2a - Require no improvements, Santa Ana remains a
....._....._........._.. ..................................._...............................
..._........_.__...__
pri_vat_ely maintained road
The applicant has suggested that the extension of Santa Ana
beyond Santa Cruz remain a private road in its existing
condition . This would be unfair to the remaining frontage
property owners who may desire to have a City maintained road .
The remainder of the Santa Ana frontage is important to general
circulation and it would not be desirable for it to be privately
maintained .
•
Alternative 2b - Require _ no _ _mprovements from .the applicant .
Allow the Las Encinas II, Limited
Partnership, to construct _the improvements .
The precise plan review process is conducted separately from the
City 's review of previous road agreements. In the precise plan
review process each project is reviewed for conditioning
utilizing the City 's adopted minimum road standards and City
ordinances, with the overlying consideration of practicality .
Currently , the City is negotiating with the Partnership to bring
the road into substantial compliance with previous agreements .
Alternative 3 - Require no ____imp... rovements, Santa Ana is
__._........_..__. .. _... ......___._....__ _
transfered to the _City..__.._ma_intained_ road
s stem
This alternative is not recommended because the City would then
have to pay the cost of improvements . It should be noted that
the drainage improvements associated with he extension_. of
culverts and installation of riprap are to prevent excessive
erosion on the applicant 's land . The potential exists that if
these improvements are not completed then the applicant or a
future owner of the parcel will attempt to require the City to
• install the improvements to prevent damage to the applicant 's
property .
FISCAL IMPACT:
The exact cost remains to be determined . A rough estimate
of the cost of improvements is $10, 000 to $1Lf, 000.
enclosures: letter of appeal - August 9, 1990
City notice of approval - July 30, 1990
Improvement location map
CC: Robert 0 . Gardner
•
8/9/90
•
To Community Development Department ,
Att : Henry Engen
Regarding Precise Plan #70-90
14405 Santa Ana Road
I would like to appeal the provision of approvel from Public
Works to bring Santa Ana up to new City standards along the road-
way that fronts the property.
Being that my lot is fronted by the roadway on three sides
and that the road dosen ' t go anywhere except to a dead end, and
some unbuildable properties . Also that being the lot with roads
that where recently put in we have no allowance for.This kind of
additional expence , would put a extreem hardship on our project:
I would be happy to meet you at the project and go over your
and my thoughts . Our home sight is at the furthest left corner,
so none of the improvements would ever be used by our house.
A possibility discussed with staff members was that the City
not except that road.
Please fill free to call and get together on this .
Yours Truly,
l n „
Robert D. Gardner
G.W. Land Company
F
AUG 1999 •
Gv �n,�vi1� 1L: �1r`11jt1f�.
ADMSNISTRATION BUILDING
POST OFFICE BOX 747
ATASCADERO.CALIFORNIA 93423
PHONE: (805) 466.8000 POLICE DEPARTMENT
POST OFFICE BOX 747
tascade�® ATASPHONE:. 93423
CITY COUNCIL PHONE: (CALIFORNIACA FORMA
CITY CLERK466-6600
• CITY TREASURER �•
CITY MANAGER INCORPORATED JULY 2. 1979
ADMINISTRATIVE SERVICES DEPARTMENT
COMMUNITY DEVELOPMENT DEPARTMENT FIRE DEPARTMENT
PUBLIC WORKS DEPARTMENT 6005 LEWIS AVENUE
PARKS AND RECREATION DEPARTMENT ATASCADERO,CALIFORNIA 93422
PHONE: (803) 466.2141
July 30, 1990
G.W. Land Company
7635 E1 Camino Real
Atascadero, California 93422
RE: PRECISE PLAN 70-90
14405 Santa Ana Road
Dear sir/ma'am:
This is to inform you that the City of Atascadero has reviewed
• your Precise Plan application for the construction of a single-
family residence located at 14405 Santa Ana Road (Exhibit A) . As
you may recall, an approved Precise Plan is necessary for any
grading on slopes in excess of ten (10) percent.
The project site and surrounding properties are currently zoned
RS (Residential Suburban) , which allows for single-family
residential use, as defined by Section 9-3. 142 (d) of the Zoning
Ordinance.
An Initial Study was conducted for this project, and a Negative
Declaration was prepared, in accordance with City of Atascadero
Resolution No. 1-86 and the California Environmental Quality Act
(CEQA) . That is, upon review of the application and the
particular characteristics of the project site, a determination
was made by the Community Development Director that the project
as proposed would not have a significant adverse effect on the
environment.
EXHIBIT A
�7...
CITY _' L'ilt`�SDERO f LOCATION MAP
PRECISE PLAN #70-90
("'�''' �we - • Tis
COMMUNITY DEVELOPMENT
DEPARTMENT
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Exhibit C - Findings for Approval
• Precise Plan 70-90
14405 Santa Ana Road
(G.W. Land Co. /Gardner)
1. The proposed project, with the conditions contained herein,
is consistent with the General Plan.
2. The proposed project and use satisfies all applicable
provisions of the Zoning Ordinance.
3. The establishment, and subsequent operation or conduct of
the use will not, because of the circumstances and
conditions applied in the particular case, be detrimental to
the health, safety, or welfare of the general public or
persons residing or working in the neighborhood of the use,
or be detrimental or injurious to property or improvements
in the vicinity of the use.
4. The proposed project or use will not be inconsistent with
the character of the immediate neighborhood or contrary to
its orderly development.
5. The proposed use or project will not generate a volume of
traffic beyond the safe capacity of all roads providing
access to the project, either existing or to be improved
in conjunction with the project, or beyond the normal
• traffic volume of the surrounding neighborhood that would
result from full development in accordance with the Land Use
Element.
6. The proposed grading is in compliance with the City' s
Appearance Review Guidelines.
PP-70-90. fin
•
1
24 . '
CONST, A.C. 8F2M
i rN5TALL LONG 450 DOWN 5Pl0UT
10
/N5TALL EX TD N 51 VE ?ANK
RIP RAP .
J
sANr
EXTEND CULVERT 1M5TALL
RIP RAP
8 .95ac .
MiEETIN� AGE Tt
DATE fTEM# -S,...�
•
M E M O R A N D U M
TO: City Council August 28 , 1990
VIA: Ray Windsor, City Manager
FROM: Henry Engen, Community Development Director AS
SUBJECT: Appeal by Richard Montanaro of Planning Commission Denial
of Proposed Tract Map (Condominium Conversion) - 11145
E1 Camino Real
BACKGROUND:
On July 17 , 1990 , the Planning Commission denied this proposed
tract map to convert 64 recital units to condominiums . Michael S .
Krout, Attorney for the applicant, Richard Montanaro, subsequently
appealed this denial to the Planning Commission . The matter was
inadvertently scheduled for the August 28th meeting of the City
• Council : however, we are in agreement with the appellant to
schedule the matter on September 11 , 1990 .
REQUEST:
Continue consideration of this matter to the September 117 1990
Council meeting.
HE :ph
CC : Michael S . Krout
Richard Montanaro
•
• REPORT TO CITY COUNCIL
CITY OF ATASCADERO Agenda Item: C-1
Through: Ray Windsor, City Manager Meeting Date: 8/28/90
From: Gary R . Sims, Senior Engineer
SUBJECT: SEWER FEES: Appeal by Harold S . Jacobs to waive sewer
._._.........
_...._.__.
fees for residents along a sewer extension on Mountain
Uiew Road.
RECOMMENDATION:
Deny the request and require that the fees be paid
according to Ordinance 161 .
BACKGROUND:
In June of 1990 the appellant completed a sewer extension Brom
9260 to 9355 Mountain Uiew Drive . This project involved- the
installation of 385 feet of 8 inch diameter sewer, one manhole,
one cleanout and 6 services . The sewer was extended to the south
to a point where the descending terrain precludes further gravity
• flow.
Bedrock was encountered for much of the length of the
construction, causing the final cost of the project to be
significantly higher than originally estimated . The original
construction cost, not including the laterals, was bid at
$2`t, 7qO . By the end of construction, because of the rock
encountered, the construction cost was $33, 277 . The appellant
has been reimbursed by four out of the six frontage residents for
the mainline construction . Each frontage resident except one
has paid for the installation of a sewer service . The appellant
intends to present a reimbursement agreement, for recovery of the
remaining two shares for mainline extension, for adoption by the
City Council according to Ordinance 181 , Chapter 8, "Mainline
Extension, " section 7-8.001 , paragraph e .
"The City may approve a refund agreement with persons who
have paid more than their proportional cost of the sewer
service extension. . The agreement shall provide for
reimbursement of the excess cost borne by said persons at
such time within fifteen (15) years as money is paid to the
City for service from said sewer extension. The City shall
require the applicant to file and have approved by the City
Engineer a reimbursement map showing the method and amount
of cost spread to each future connector to the sewer
extension. "
•
According to Chapter 3, "Sewer Connection Required: Septic Tank
Abandonment, " section 7-3.003, the frontage residences have 24
months to begin using the public sewer and to abandon their
septic tanks . According to section 7-3 .005, the City Council may
grant variances to this schedule.
Three of the residences, located on the lake side of Mountain
View Drive, are within cease and desist area boundaries.
The sewer fees for each of the three residences located uphill
from Mountain View Drive are as follows:
Sewer Connection Fee C7-q .00q) . . . . . . . . . . . . . $ 573 .00
Sewer Tap Charge C7-'1 .006) . . . . . . . . . . . . . . . . . 0 .00
Annexation Fee C7-4 .009) . . . . . . . . . . . . . . . . . . . 1 , 210 .00
Total . . . . . . . . . . . . . . . . . . . . $ 1,783.00
The sewer fees for each of the three residences located downhill
from Mountain View Drive, within the cease and desist area,%are
as follows:
Sewer Connection Fee C7-4 .00q) . . . . . . . . . . . . . $ 573 .00
Sewer Tap Charge C7-4 .006) . . . . . . . . . . . . . . . . . 0.00
Annexation Fee C7-q .010 c) . . . . . . . . . . . . . . . . . 850 .00
Total . . . . . . . . . . . . . . . . . . $ 1 423.00 •
The total construction project cost, including engineering and
construction is as follows:
Engineering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 3, 3Lt6 .00
Construction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33, 277 .00
Total . . . . . . . . . . . . . . . . . . . . . . $ 36,623.00
Total Construction Cost Per Residence . . . $ 6, 103.83
Section 7-q .011 allows the City Council to alter connection fees .
"It is the intent of the City to equalize the cost of sewer
service throughout the area of the City by the application
of these regulations, and, notwithstanding any provisions of
the foregoing sections, the City may in any instance
increase or decrease the connection fee to be charged for
any extraordinary service to achieve such objective. "
Also, section 7-13 .003 provides a process of appeal to the City
Council for relief from "unjust or inequitable" consequences
resulting from the application of this ordinance .
DISCUSSION:
Alternatives
Alternative 1 - Deny_the re_guest .
The fees charged under the sewer ordinance are intended to offset
the cost of the treatment plant and collection system . The
system of fees allows the equitable distribution of past capital
costs and provides for future capital costs for expansion of the
Facilities.
Alternative 2 - Provide a reduction or relief from all or any
combination of the fees .
FISCAL IMPACT- _
See "background" section above .
enclosures: letter of appeal - Harold Jacobs (August 3, 1990)
• cc: Harold S . Jacobs
AUGUST 3, 1990
RAY WINDSOR
CITY MANAGER
CITY OF ATASCADERO
6500 PALMA : I
ATASCADERO, CA . 93422
DEAR MR . WINDSOR :
WE HAVE A MATTER WHICH WE WOULD LIKE PLACED ON THE _
FIRST AVAILABLE CITY COUNCIL AGENDA. -
WE WISH TO REQUEST THAT THE CITY COUNCIL WAIVE SEWER
HOOK-UP FEES ON THE SEWER EXTENSION ON MOUNTAIN VIEW
ROAD WHICH WE JUST COMPLETED AT OUR EXPENSE.
PLEASE NOTIFY US OF THE DATE THAT THIS MATTER MAY BE •
HEARD .
SI NCE LLyj
HAROLD S . JACOBS FOR : GERALD TAYLOR
671 MENTONE "B" IVAN WEISS
GROVER CITY, CA . 93433 JOHN KUDEN
(805) 481-3521
AMK
•
f-
• REPORT TO CITY COUNCIL -
AGENDA ITEK: C-2
CITY OF ATASCADERO
THROUGH: Ray Windsor, City Manager MEETING DATE: 8/28/90
FROM: Andrew Takata, Director L
Department of Parks Recreation and Zoo
SUBJECT:
CITY ADMINISTRATION BUILDING - OFFICE RE-ARRANGM4ENTS AND
SPACE REDISTRIBUTION
BACKGROUND:
With the relocation of the Police Department to El Camino Real,
additional space has become available for redistribution of
space.
RECOMIIKENDATION•
• The following is a list of recommended office re-arrangements
and improvements for the City Administration Building. As you
are aware, staff is working on improvements to the building.
There has been several recent improvements to Room 106 (Dispatch
Room) which will be utilized by the Parks, Recreation and Zoo
Department for class registration as well as a reception area
for the Lewis Avenue side of the building. Included in the
renovations were carpeting, public counter and painting.
Staff will be providing carpeting and painting in various
offices in the Administration Building this fiscal year, as well
as the painting of the hallways and stairwells.
Other improvements proposed include Community Development, with
the removal of a wall and the construction of a public counter in
order to make the office more efficient and to accommodate the
expansion.
If Public Works and Administrative Services Departments are
relocated, various improvements will be anticipated.
In Room 104, partitions will need to be constructed or purchased
to separate Historical Society and Genealogical Society.
Placing Public Works Department on the same floor (third floor)
• as the Community Development Department will allow the public to
have easier access to departments involved with development.
In many departments, demountable partitions will be necessary to 18
create privacy for individual staff members.
The Council Chambers (4th Floor Rotunda) will receive permanent
staff tables, and renovation of the public podium and amendments
to the existing sound system. The Club Room will receive a
donated conference table.
In order to understand the various improvements, it is important
to understand the exact moves that are being recommended for the
various departments. The attached is a listing of current and
proposed usages:
Existing Room/Usage Proposed Room/Usage
FIRST FLOOR:
Room 101 - Parks, Rec & Zoo Parks, Recreation & Zoo
Room 102 - Empty Conference Room -City Usage
Room 103 - City Clerk Pubic Counter, manned by
R.S.V.P.
Room 104 - Empty Historical Society/
Genealogical Society
Room 105 - Empty Dial-A-Ride
Room 106 - Parks, Rec and Zoo Parks, Recreation & Zoo
Registration
SECOND FLOOR -
Room 201-A - Engineering Council Office
Room 201-B -Council Office Council Office
Room 202 - Engineering Personnel
Room 203 - Public Works - Supt. Administrative Services-Dir.
Room 204 - Public Works - Dir. Storage- Small Conference Rm.
Room 205 - Personnel R.S.V.P. Office
Room 206 - Copy Room Copy Room
Room 207 - City Manager City Manager
Room 208-A, - Admin. Services City Clerk
Room 208-B - Admin. Services City Attorney
Room 209 - Finance Finance
Room 210 - Finance Finance
Existing Room/Usage Proposed Room/Usage
THIRD FLOOR -
Room 301 - Community Dvmt - Community Development -
Director Director
Room 302 - Community Dvmt - Community Development -
Planners Planners
Room 303 - Community Dvmt - Community Development -
Enforcement/Storage Enforcement/Storage
Room 304 - Conference Room Public Works - Engineering
Room 305 - Employee Lounge - Pubic Works - Engineering
Kitchen
Room 306 - Employee Lounge Public Works - Engineering'_
Room 307 - Dial A Ride Public Works - Administration
Room 308 - Genealogical Society Public Works - Administration
• Room 309-A- Arborist Office Arborist Office
Room 309-B- Community Dvmt - Community Development -
Plan Checking Plan Checking
Room 310 - Community Dvmt - Community Development -
Building Division Building Division
Room 311 - Community Dvmt - Community Development -
Information Counter Information Counter
Room 312 - Community Dvmt - Community Development -
Planners Planners
FOURTH FLOOR:
Kitchen Employee Lounge
Club Room - Club Room -
Conference Room Conference Room
Apartment No proposal at this time
•
ALTERNATIVES:
Staff has reviewed with City Council members the proposed moves,
in which several options were discussed. The following options
are other than staff's recommendations:
Option 1:
Placement of the Community Development Department offices on the
first floor with the Parks, Recreation and Zoo Department.
Advantages:
1. Easier access to the department by the public. Community
Development Department has the second highest traffic flow, with
the Parks, Recreation and Zoo Department having the highest.
Disadvantages:
1. Approximately 400 square feet smaller than the Department's
existing area.
2 . Cost that has been incurred by fixing the present Community
Development Offices.
tion 2: •
Placement of the Public Works Department on the first floor with
the Community Development and Parks, Recreation and Zoo
Department.
Advantages:
1. Community Development and Public Works Department interact
on the design review process.
2. Easier access by the public.
Disadvantages:
1. The space allocation with both Parks, Recreation and Zoo and
the Community Development Departments occupying the first floor,
makes it approximately 2, 000 square feet less than the Community
Development and Public Works Departments presently occupy.
• Option 3•
The City Clerk to remain on the first floor.
Advantages:
1. Easy public access to the City Clerk.
DISADVANTAGES:
1. City Clerk and Secretary to the City Manager will not be
able to cover for one another.
2 . Easier access by the City Manager.
3. Possible other office utilization.
Option 4:
1. Placement of the City Council offices on the first floor.
Advantages:
1. Ease access by the public.
Disadvantages:
1. No real disadvantage except possible use of the office by
other departments or organizations.
OPTION 5•
Modernizing the present elevator:
Advantages:
1. It will make the second, third, and fourth floors more
accessible to the public.
Disadvantages:
1. Cost would be between $70, 000 to $85, 000 to retrofit.
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July 19, 1990
• City Council of 2;
� Atascadero Historical Society
Post Office Box 1041,
Atascadero, California 93423
Phone (805)466-8341
i A Non-Profit Corporation
n« I SEC W �
ADMINISTRATION BUILDING
CALIFORNIA STATE HISTORICAL LANDMARK NUMBER 958
LISTED IN NATIONAL REGISTRY OF HISTORICAL PLACES CITY MGR.
July 10, 1990
Ray Windsor, City Manager
City of Atascadero
6500 Palma Avenue =.
Atascadero, CA 93422
Dear Mr. Windsor:
The Atascadero Historical Society is writing to you for your help
on an urgent matter. Now that the Police Department has moved
out of the City Administration Building, we respectfully request
use of one or more of the first floor rooms. When the Library
moved to its present location we were informed that we could have
the room that the Parks, Recreation & Zoo Department now occupies
(Children's Library). It is unclear to us why we didn't get the
room, but we want to make sure we don't lose out, again, in our
quest for more space.
Currently, the main space the Atascadero Historical Society
occupies is the Museum, which is a public place. It cannot be in
disorder while exhibits are being changed [except during filming
of movies] . The only other space is in the caverns of the
basement, which is mostly for storage of artifacts. It is very
inconvenient to continually be hiking up and down stairs to put
together an exhibit. We feel that the additional separate room
on the first floor will really help our cramped situation, and
make the Museum more efficient at the same time. We appreciate
your assistance in this matter.
Sincerely,
Norman Ruskovich, 2nd V.P. Irene T. Bishop
Acting President Secretary
Historical Society Museum
LOWER ROTUNDA, ADMINISTRATION BUILDING
6'5500 PALMA AVENUE, ATASCADERO
_ 11MLi.IrNlw hll�l.r
ATASCADERO HISTORICAL SOCIETY
COpYNME Post Office Box 1047
Atascadero, California 93423
_ A Non-Pno6it Conpoha•tion
41if.r.1.Note Ust.rlyd
.f li.l..i..l �1.... April 30, 1988
Aayor and City i4anager R t C E IV EC)
City Council and City Staff MAY
City of Atascadero
P.O. Box 747 C;T"' MGR.
Atascadero, Ca. 93423
The Historical Society would like to ask for consideration
of additional room for the Museum when the Library moves out.
The i•iuseum has been located in the Lower Rotunda for twenty
one years, costing the City only for utilities all that time.
We believe the room itself is a Museum and should be preserved
for itself so we. are not suggesting giving it up but are ask-
ing for additional space.
The Museum is one of the assets listed in travel guides:_
Many people come off the highway to see the building and the
Museum. During the year the Museum hosts thousands of visitors
both locally and tourists. It could be done more efficiently
with more room. With the bad acoustics it is difficult to do
slide shows or lectures in the Museum but in the Library all
these in aadition to a research room and a neater iiuseum
would be possible.
We realize the City is currently cramped for space but
with the removal of the Libraries and the Police there should
be enough room for the Museum to use one Library, whichever
would be the least desirable to the City.
Thank you for your consideration.
Sincerely,
Russell (Clay) G drich, •_resident
Atascadero Historical Society
?.u. Box 1047
Atascadero, Ca. 93423
Historical society Museum.
- - 'Lower Rotunda, Administration Building
6500 Palma Avenue, Atascadero
ADMINISTRATION BUILDING
POST OFFICE BOX 747
ATASCAOERO.CALIFORNIA 93423 POLICE DEPARTtAENT
PHONE: (605) 466.6060 POST OFFICE BOD( 747
ATASCADERO.CALIFORNIA 93423
CITY COUNCIL
aseadees PHONE: (605)466.6600
CITY CLERK r.
CITY TREASURER INCORPORATED JULY 2. 1979
CITY MANAGER � �� "
ADMINISTRATIVE SERVICES DEPARTMENT FIRE DEPARTMENT
COMMUNITY DEVELOPMENT DEPARTMENT 6005 LEWIS AVENUE
PUBLIC WORKS DEPARTMENT 'ATASCADERO•CALIFORNIA 93422
PARKS AND RECREATIONDEPARTMENT
PHONE: 16051 466.2141
May 6, 1988
Atascadero Historical Society
Post office Box 1047
Atascadero California 93423
Attn: Mr. Russell Goodrich, President
Re: Additional Space Consideration for—the Museum
Dear Mr. Goodrich: _
Thank you for your letter of April 30, 1988, requesting
consideration of additional space for the, Historlical Society' s
Museum', when the Atascadero Library , ,vacates the City
Administratiori' Building.
We .are aware of the Society' s interest in;; gom, additional space,
and we` believe ' that those needs canbe accommodated in
coordination with the requirements of the, "Parks,, and Recreation
Department. City staff will be following through with that
objective„ as the shifts in departmental relocation occur.
As to the timing of availability of space, I am sure you are
aware that will also depend, to some extent, on the relocation of
the Police Department as well as the Library.
In any event, we are conscious of the Historical Society' s
interest, and will maintain liaison with you as these relocations
unfold.
Sin erely,
,lZ
William C. Ha ley
Interim City Man r
WCH:kv
cc: City Council Members
Department Heads