HomeMy WebLinkAboutMinutes 041697 - Special Mtng Item: A - 2
Meeting Date: 6/10/97
Approved as Submitted
ATASCADERO CITY COUNCIL
SPECIAL MEETING
APRIL 16, 1997
6:00 p.m. Special Meeting
The meeting was called to order by Mayor Johnson at 6:02 p.m. Councilman Luna led the
Pledge of Allegiance.
ROLL CALL:
Present: Councilmembers Clay, Lerno, Luna and Mayor Johnson.
Absent: Councilmember Carden.
Others Present: Marcia M. Torgerson, City Clerk
Staff Present: Robert Grogan, Interim City Manager; Roy Hanley, City Attorney;
Brady Cherry, Community Services Director; Geoff English, Recreation
Supervisor-; John Neil, Assistant City Engineer.
RESOLUTIONS:
1. RESOLUTION NO. 27-97 - Awarding a contract (Bid #96-05) to Madonna
Construction Co., Inc. for the construction of the EI Camino Real Bikeway Project
(Fiscal Impact: $445,322) [John Neil]
(Staff recommendation: Adopt)
A. Removal of two (2) native trees in conjunction with the EI Camino Real
Bikeway project [Steve DeCamp]
(Staff recommendation; Make findings per Attach. B & approve)
2. RESOLUTION NO. 28-97 - Awarding a contract (Bid #96-06) to A.J. Diani
Construction Co., Inc., for the construction of the Traffic Way Bikeway Project
(Fiscal Impact: $149,940) [John Neil]
(Staff recommendation: Adopt)
John Neil, Assistant City Engineer, provided staff report and answered Council questions.
PUBLIC COMMENT: None.
Motion: By Councilman Luna, seconded by Councilman Clay to adopt
Resolution No. 27-97.
Motion passed by unanimous roll-call vote, 4:0.
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Motion: By Councilman Luna, seconded by Councilman Clay to adopt
Resolution No. 28-97.
Motion passed by roll-call vote, 3:1, with Councilman Lerno voting
no.
STUDY SESSION:
1. SERVICE AND FUNDING LEVEL OPTIONS FOR THE ATASCADERO LAKE PAVILION
[Brady Cherry]
(Parks & Recreation Commission/Staff recommendation: Provide staff direction)
Brady Cherry, Community Services Director, provided staff report. He explained the 4 concepts
proposed, stressing the necessity of addressing the maintenance needs of the Pavilion.
Lengthy Council discussion ensued with many questions asked of Mr. Cherry. There also was
a lengthy discussion of the COP fund (Certificates of Participation).
Councilman Lerno expressed his desire to keep the Pavilion as a community center for
Atascadero. He went on to state that the need for maintenance could be filled by members of
the construction field volunteering their services. Mr. Cherry responded by explaining that
there is a Pavilion Clean-up Day scheduled on May 3' (see Exhibit A).
Councilman Clay stated that he felt the Pavilion must remain a community center but felt the
fees need to be raised to help maintain the building. He also suggested that the Ranger House
be used for a handyman's quarters.
Councilman Luna said he also favored the community center concept. He also expressed
concern that if the fees are increased too high, many fund-raising groups might be unable to
afford it.
Mayor Johnson asked if staff was aware of where all the development impact fees have gone.
Roy Hanley, City Attorney, responded by stating that he is in the process of reviewing the
development impact fees, as requested by Council, and should be able to answer some of the
Council's questions in a few weeks. Geoff English, Recreation Supervisor, explained that the
deficit account is $250,000.00. This was charged against the Pavilion back in approximately
1993; the Pavilion has paid all but $90,000.00 of that charge. He went on to explain that the
COP is paid $32,000.00 per year from park impact fees and if it able to continue to pay the
$32,000.00 per year, it will be paid off in the year 2008.
Councilman Luna asked if the original $250,000.00 charge went to the Pavilion. Robert
Grogan, Interim City Manager, responded by stating that he is looking into that and other issues
by going back through the last 5 audits. He hopes to have an answer soon.
There was consensus of the Council for the Pavilion to continue to function as a Community
Center/Social Hall and that the local service organizations should be encouraged to participate
in a maintenance program.
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Public Comment
Lon Allan, 6815 Santa Lucia Road, Co-Chairman of Friends of the Lake Pavilion and Train
Show fund-raiser, stated if the City increases charges to non-profit organizations, they will no
longer be able to afford it. He went on to state that he saw nothing wrong with the City's
General Fund supporting the Pavilion. Mr. Allan offered, as a representative of the Friends of
the Lake Pavilion, to donate paint for clean up day.
Georgia Lowder, wedding and event coordinator, stated that she has handled 70 weddings at
the Pavilion. She went on to say that part-time, minimum wage employees are not adequate to
service the needs of the public.
Pastor Carl Billings, 8775 Junipero Ave., the pastor of Hope Lutheran Church, which is currently
meeting at the Pavilion, expressed his support for the Community Center Concept and stated
that if it wasn't for non-profit groups, Atascadero would not be the community that it is today.
Dave May, 13700 Morro Road, Board President of the Atascadero Education Foundation,
stated that he supports the Community Center concept. He said that the Council shouldn't
raise the rates; $10,000.00 deficit is not much for the Pavilion. He went on to say that a
maintenance budget needs to be in place.
Jim Williamson, 10615 Realito Ave., wanted to express his support for maintaining the non-
profit fee structure at the Pavilion and also the Community Center concept. He is a member of
RAMS who meets at the Pavilion once a month. He stated that RAMS will have to move their
meetings if the rates go up at the Pavilion.
Marge Mackey, 5504 Tunitas, commented that the Pavilion is an important asset to Atascadero.
She went on to say that if we must pay for the Pavilion out of the general fund, so be it.
Bill Zimmerman, 6225 Lomitas, thanked Councilman Clay for coming to the Planning
Commission meeting and for his comments at that meeting. He expressed his agreement with
all four Councilmembers as to the future of the Pavilion.
Howard Gaylord , 8940 Curbaril, said that the Pavilion was built for the city; and we shouldn't
expect it to pay for itself. He recommended that the Council should look to volunteer help for
maintenance of the Pavilion.
George Beattie, 10025 EI Camino Real, Space#8, former president of the Zoological Society,
stated that the Zoological Society invested between $12,000.00 - $13,000.00 in revamping the
Ranger House. He explained that the rooms are being used as offices and meeting spaces for
various groups; every room is being used regularly. He also suggested that the City should
make sure that fees are fixed; don't let public negotiate special rates. Councilman Clay asked
about the use of the Ranger House. Geoff English responded that all the rooms are rented
regularly and if it were rented as an apartment, it would eliminate bathroom accessibility for the
Zoological Society.
Rush Kolemaine, P.O. Box 1990, asked if the Zoological Society pays rent for the use of the
Ranger House. Brady Cherry responded that they do not pay any rent, however, they donated
$35,000.00 to the zoo this past year and in the past have donated as much as $50,000.00. He
went on to say that they have also raised untold amounts of money for other capital
improvements in addition to their donations and have put in thousands of hours in volunteer
service. Mr. Kolemaine also expressed his support for the Pavilion as a conference facility and
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local social event facility.
Georgie Arnold, 4935 Vida Ave., urged the Council to keep an open mind about the best use of
the Ranger House. She recommended that the Council should consider the educational
program at the Zoo and its potential to generate income; it will need a facility.
--end of public testimony--
Mayor Johnson asked the Council for direction to staff. Councilman Luna expressed pleasure
that the Council and public unanimously agree that the Pavilion remain as a Community
Center/Social Hall. The balance of the Council agreed.
Brady wanted confirmation that the budget recommendation of$30,000 instead of$10,000 was
also agreed upon by the Council. The Council agreed that it would be reviewed at the
upcoming budget hearing.
Mayor Johnson asked staff to draft a letter that will reflect the costs of the needed repairs and
maintenance of the Pavilion. He stated that this letter will be signed by him and sent to every
non-profit group and every organization in the community that uses the Pavilion. The letter is to
say that these items are needs that the City has to keep the Pavilion in good condition; and if
these needs can be met through these organizations, we will be able to keep the fees down.
The entire Council agreed with the Mayor's suggestion.
Mayor Johnson adjourned the meeting at 8:17 p.m.
to the next scheduled meeting on Tuesday, April 22, 1997, at 7:00 p.m.
MINUTES RECORDED AND PREPARED BY:
41"
Marcia M. Torgerson, City CIer
ATTACHMENTS: Exhibit A- Pavilion Clean-up Day flyer
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