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HomeMy WebLinkAboutCC_2017_08_08_Agenda CITY OF ATASCADERO CITY COUNCIL AGENDA Tuesday, August 8, 2017 City Hall Council Chambers, 4th floor 6500 Palma Avenue, Atascadero, California (Entrance on Lewis Ave.) CITY COUNCIL CLOSED SESSION: 1. CITY COUNCIL CLOSED SESSION -- PUBLIC COMMENT 2. COUNCIL LEAVES CHAMBERS TO BEGIN CITY COUNCIL CLOSED SESSION 3. CLOSED SESSION -- CALL TO ORDER a. Conference with Labor Negotiators (Govt. Code Sec. 54957.6) Agency designated representatives: Rachelle Rickard, City Manager Employee Organizations: Atascadero Police Association 4. CLOSED SESSION – ADJOURNMENT 5. COUNCIL RETURNS TO CHAMBERS 6. CITY COUNCIL CLOSED SESSION – REPORT City Council Closed Session: 5:30 P.M. Successor Agency to the Community Immediately following Redevelopment Agency of Atascadero conclusion of the City Closed Session: Council Closed Session City Council Regular Session: 6:00 P.M. REGULAR SESSION – CALL TO ORDER: 6:00 P.M. PLEDGE OF ALLEGIANCE: Mayor Pro Tem Fonzi ROLL CALL: Mayor O’Malley Mayor Pro Tem Fonzi Council Member Bourbeau Council Member Moreno Council Member Sturtevant APPROVAL OF AGENDA: Roll Call Recommendation: Council: 1. Approve this agenda; and 2. Waive the reading in full of all ordinances appearing on this agenda, and the titles of the ordinances will be read aloud by the City Clerk at the first reading, after the motion and before the City Council votes. PRESENTATIONS: None. A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non-controversial by City staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.) 1. City Council Draft Action Minutes – July 11, 2017  Recommendation: Council approve the City Council Draft Action Minutes of the July 11, 2017 City Council Meeting. [City Clerk] 2. June 2017 Accounts Payable and Payroll  Fiscal Impact: $2,661,891.14  Recommendation: Council approve certified City accounts payable, payroll and payroll vendor checks for June 2017. [Administrative Services ] 3. June 2017 Investment Report  Fiscal Impact: None.  Recommendation: Council receive and file the City Treasurer’s report for quarter ending June 2017. [Administrative Services] 4. Designation of Voting Delegate – League of California Cities’ Annual Conference  Fiscal Impact: None.  Recommendation: Council designate Council Member Sturtevant as voting delegate for the Annual Business Meeting of the League of California Cities’ Annual Conference in September 2017, and direct the City Clerk to inform the League of the designation. [City Clerk] 5. Atascadero Tourism Business Improvement District (ATBID) Board Member Term Amendment  Fiscal Impact: None.  Recommendation: Council approve amendment to Atascadero Tourism Business Improvement District Board Member terms for Board Members Tom O’Malley and Jacklyn Dawson to a term ending June 30, 2019. [City Manager] 6. Memorandums of Understanding for Service Employees International Union Local 620, Atascadero Professional Firefighters Local 3600, Mid- Management/Professional Employees Association, and Resolution for Non-Represented Professional and Management Workers and Confidential Employees  Fiscal Impact: Changes to the MOUs and Resolution for Non-Represented Employees will result in a one-time budgeted cost of approximately $265,000.  Recommendations: Council: 1. Approve the Memorandum of Understanding for Service Employees International Union Local 620. 2. Approve the Memorandum of Understanding for Atascadero Professional Firefighters Local 3600. 3. Approve the Memorandum of Understanding for, Mid- Management/Professional Employees Association. 4. Adopt the Draft Resolution for Non-Represented Professional and Management Workers and Confidential Employees.[City Manager] 7. El Camino Real and San Anselmo East Pavement Rehabilitation Project Professional Engineering Services Contract Award  Fiscal Impact: The fiscal impact of the award of the ECR North and San Anselmo Rehabilitation East projects Engineering Services contract is the expenditure of $120,280 in budgeted LTF, USHA grant and 2017 Gas Tax funds.  Recommendation: Council authorize the City Manager to execute a contract with North Coast Engineering, Inc., to provide professional engineering services for the El Camino Real Rehabilitation – North Project and the San Anselmo Road Rehabilitation - East Project for a total amount not to exceed $120,280. [Public Works] 8. Street and Building Maintenance Pickup Truck Purchases  Fiscal Impact: The total fiscal impact is the appropriation of $53,418.31 in Vehicle Replacement Funds.  Recommendations: Council: 1. Authorize the purchase of two 2018 Dodge Ram 2500 pick -up trucks, from the State Contract Bid Vendor (Leehan of Davis, Inc. dba Hanless Chrysler Dodge Ram Jeep Kia), for a total amount of $44,718.31 (State Contract No. 1-16-23-20H). 2. Authorize the Administrative Services Director to transfer up to $2,860 of budgeted Building Maintenance contingency funds to the Vehicle and Equipment Replacement Fund for needed equipment including safety lights, radio equipment, lift gates, tool boxes, and City logo decals. 3. Authorize the Administrative Services Director to transfer up to $2,860 of budgeted Gas Tax Funds to the Vehicle and Equipment Replacement Fund for needed equipment including safety lights, radio equipment, lift gates, tool boxes, and City logo decals. [Public Works] UPDATES FROM THE CITY MANAGER: (The City Manager will give an oral report on any current issues of concern to the City Council.) COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. Comments made during Community Forum will not be a subject of discussion. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council. Any members of the public who have questions or need information may contact the City Clerk’s Office, between the hours of 8:30 a.m. and 5:00 p.m. at 470-3400, or cityclerk@atascadero.org.) B. PUBLIC HEARINGS: 1. Hartberg Planned Development, 10850 El Camino Real, Seaberg/Heartberg Properties, LLC (PLN 2015-1556)  Ex-Parte Communications:  Fiscal Impact: The proposed project will be fiscally neutral with annexation into the City’s Community Facilities District and establishment of a Homeowners Association or other similar mechanism to off-set maintenance costs.  Recommendations: Council: 1. Adopt Draft Resolution A, certifying Mitigated Negative Declaration, Environmental Document No. 2017-0009 based on findings and facts (10850 El Camino Real - Seaberg / Heartberg Properties, LLC). 2. Introduce Draft Ordinance, on first reading by title only, amending Title 9, of the Atascadero Municipal Code, by establishing Planned Development Overlay Zone No. 34 and zone map amendment for APN 045-351-008 based on findings and facts (10850 El Camino Real - Seaberg / Heartberg Properties, LLC). 3. Adopt Draft Resolution B, approving a Conditional Use Permit (Master Plan of Development) and Tree Removal Permit based on findings and facts and subject to Conditions of Approval and Mitigation Monitoring on APN 045-351-008 (10850 El Camino Real - Seaberg / Heartberg Properties, LLC). 4. Adopt Draft Resolution C, approving a Vesting Tentative Subdivision Map based on findings and subject to Conditions of Approval and Mitigation Monitoring on APN 045-351-008 (10850 El Camino Real - Seaberg / Heartberg Properties, LLC). [Community Development] 2. Cost Confirmation of Vegetative Growth and/or Refuse Abatement  Ex-Parte Communications:  Fiscal Impact: The City will receive $46,803.66 from the 2017/2018 Property Tax rolls in weed abatement / refuse abatement assessments.  Recommendation: Council adopt Draft Resolution, confirming the cost of vegetative growth (weeds) and/or refuse (rubbish) abatement. [Fire Department] C. MANAGEMENT REPORTS: 1. State Route 41 Pavement Delineation for Bicycle Facilities  Fiscal Impact: City’s share should not exceed $35,000. Staff recommends using Local Transportation Funds to cover these costs.  Recommendations: Council: 1. Direct staff to coordinate with Caltrans for the inclusion of bicycle facilities as part of the Caltrans State Route 41 Resurfacing Project. 2. Authorize the Administrative Services Director to appropriate $35,000 in Local Transportation Funds for the preparation of pavement delineation plans for bicycle lanes to be incorporated in Caltrans State Route 41 Resurfacing Project. [Public Works] 2. California Department of Transportation Sustainable Transportation Planning Grant El Camino Corridor Study (El Camino on the Go!)Execution of Grant Award Agreement  Fiscal Impact: The grant is supported by in-kind staff work. The in-kind match of staff time is approximately $79,944 for the duration of the proposed corridor plan identified in the grant.  Recommendation: Council adopt Draft Resolution authorizing the City Manager to execute an agreement with the California Department of Transportation for the Sustainable Transportation Planning Grant, El Camino Corridor Study (El Camino on the Go!). [Community Development] COUNCIL ANNOUNCEMENTS AND REPORTS: (On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Council may take action on items listed on the Agenda.) D. COMMITTEE REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary): Mayor O’Malley 1. City / Schools Committee 2. County Mayors Round Table 3. SLO Council of Governments (SLOCOG) 4. SLO Regional Transit Authority (RTA) 5. Integrated Waste Management Authority (IWMA) Mayor Pro Tem Fonzi 1. Air Pollution Control District 2. Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero 3. SLO Local Agency Formation Commission (LAFCo) 4. City of Atascadero Design Review Committee 5. Atascadero Basin Ground Water Sustainability Agency (GSA ) Council Member Bourbeau 1. City of Atascadero Design Review Committee 2. Homeless Services Oversight Council 3. City of Atascadero Finance Committee 4. SLO County Water Resources Advisory Committee (WRAC) Council Member Moreno 1. California Joint Powers Insurance Authority (CJPIA) Board 2. City of Atascadero Finance Committee (Chair) 3. Economic Vitality Corporation, Board of Directors (EVC) Council Member Sturtevant 1. City / Schools Committee 2. League of California Cities – Council Liaison E. INDIVIDUAL DETERMINATION AND / OR ACTION: 1. City Council 2. City Clerk 3. City Treasurer 4. City Attorney 5. City Manager F. ADJOURN Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this public hearing will be distributed to the Council and available for review in the City Clerk's office. I, Amanda Muther, Deputy City Clerk of the City of Atascadero, declare under penalty of perjury that the foregoing agenda for the August 8, 2017 Regular Session of the Atascadero City Council was posted on August 2, 2017, at the Atascadero City Hall, 6500 Palma Avenue, Atascadero, CA 93422 and was available for public review at that location. Signed this 2nd day of August 2017, at Atascadero, California. Amanda Muther, Deputy City Clerk City of Atascadero City of Atascadero WELCOME TO THE ATASCADERO CITY COUNCIL MEETING The City Council meets in regular session on the second and fourth Tuesday of each month at 6:00 p.m. Council meetings will be held at the City Hall Council Chambers, 6500 Palma Avenue, Atascadero. Matters are considered by the Council in the order of the printed Agenda. Regular Council meetings are televised live, audio recorded and videotaped for future playback. Charter Communication customers may view the meetings on Charter Cable Channel 20 or via the City’s website at www.atascadero.org. Meetings are also broadcast on radio station KPRL AM 1230. Contact the City Clerk for more information (470-3400). Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the office of the City Clerk and are available for public inspection during City Hall business hours at the Front Counter of City Hall, 6500 Palma Avenue, Atascadero, and on our website, www.atascadero.org. Contracts, Resolutions and Ordinances will be allocated a number once they are approved by the City Council. The minutes of this meeting will reflect these numbers. All documents submitted by the public during Council meetings that are either read into the record or referred to in their statement will be noted in the minutes and availabl e for review in the City Clerk's office. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Manager’s Office or the City C lerk’s Office, both at (805) 470-3400. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, “COMMUNITY FORUM”, the Mayor will call for anyone from the audience having business with the Council to approach the lectern and be recognized. 1. Give your name for the record (not required) 2. State the nature of your business. 3. All comments are limited to 3 minutes. 4. All comments should be made to the Mayor and Council. 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present This is the time items not on the Agenda may be brought to the Council’s attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Council). If you wish to use a computer presentation to support your comments, you must notify the City Clerk's office at least 24 hours prior to the meeting. Digital presentations must be brought to the meeting on a USB drive or CD. You are required to submit to the City Clerk a printed copy of your presentation for the record. Please check in with the City Clerk before the meeting begins to announce your presence and turn in the printed copy. TO SPEAK ON AGENDA ITEMS (from Title 2, Chapter 1 of the Atascadero Municipal Code) Members of the audience may speak on any item on the agenda. The Mayor will identify the subject, staff will give their report, and the Council will ask questions of staff. The Mayor will announce when the public comment period is open and will request anyone interested to address the Council regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way: 1. You must approach the lectern and be recognized by the Mayor 2. Give your name (not required) 3. Make your statement 4. All comments should be made to the Mayor and Council 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present 6. All comments limited to 3 minutes The Mayor will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Council.