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HomeMy WebLinkAboutOB_2017_01_31_Amended Agenda PacketOVERSIGHT BOARD FOR SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO FOR REDEVELOPMENT AND HOUSING PURPOSES1 AMENDED SPECIAL MEETING AGENDA Tuesday, January 31, 2017 2:00 P.M. Atascadero City Hall, Conference Room 306 6500 Palma Avenue Atascadero, California CALL TO ORDER: ROLL CALL: Chairperson Fonzi Board Member Rickard Board Member Arnold Board Member Weathers Board Member Clemens Board Member Smith APPROVAL OF AGENDA: Roll Call OATH OF OFFICE: 1. Administration of Oath of Office – New Board Member Chris Green to be sworn in by Deputy City Manager / Asst. City Clerk, Lara Christensen. BOARD REORGANIZATION: 1. Election of Chairperson and Vice Chairperson  Recommendation: Oversight Board elect one member to serve as Chairperson and one member to serve as Vice Chairperson for the Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero. 1 On January 10, 2012, the Atascadero City Council adopted Resolution No. 2012-002, electing to serve as the successor to the Community Redevelopment Agency of Atascadero for redevelopment purposes, and also elected to retain the housing assets and functions previously performed by the Community Redevelopment Agency of Atascadero. PUBLIC COMMENT: (This portion of the meeting is reserved for persons wanting to address the Board on any matter not on this agenda and over which the Board has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. The Board may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Public Comment, unless changed by the Board.) A. CONSENT AGENDA: 1. Oversight Board Meeting Draft Action Minutes of June 16, 2016  Recommendation: Board approve the Oversight Board Meeting Draft Action Minutes of June 16, 2016. B. BUSINESS ITEMS: None. C. MANAGEMENT REPORTS: 1. Approval of Recognized Obligation Payment Schedule 17-18 July 1, 2017 through June 30, 2018  Fiscal Impact: None for this action.  Recommendation: Oversight Board adopt Draft Resolution A approving Recognized Obligation Payment Schedule (ROPS) for the period of July 1, 2017 through June 30, 2018 (ROPS 17-18), including the Administrative Budget, pursuant to Health and Safety Code. [Administrative Services] D. BOARD COMMENTS: E. STAFF COMMENTS: F. ADJOURNMENT: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in an Oversight Board meeting, please contact the City Clerk’s Office at (805) 470-3400. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting. ITEM NUMBER: OB A-1 DATE: 01/31/17 Atascadero Oversight Board Minutes of June 16, 2016 Page 1 of 3 OVERSIGHT BOARD FOR SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO FOR REDEVELOPMENT AND HOUSING PURPOSES1 DRAFT ACTION MINUTES Thursday, June 16, 2016 3:00 P.M. Atascadero City Hall, Conference Room 106 6500 Palma Avenue Atascadero, California CALL TO ORDER: Chairperson Fonzi called the meeting to order at 3:07 p.m. ROLL CALL: Present: Board Members Arnold, Escobedo, Rickard and Chairperson Fonzi Absent: Board Members Clemens and Weathers Staff Present: Administrative Services Director Jeri Rangel and Deputy City Clerk Lori Kudzma PUBLIC COMMENT: None 1 On January 10, 2012, the Atascadero City Council adopted Resolution No. 2012-002, electing to serve as the successor to the Community Redevelopment Agency of Atascadero for redevelopment purposes, and also elected to retain the housing assets and functions previously performed by the Community Redevelopment Agency of Atascadero. Page 3 of 10 ITEM NUMBER: OB A-1 DATE: 01/31/17 Atascadero Oversight Board Minutes of June 16, 2016 Page 2 of 3 A. CONSENT AGENDA: 1. Oversight Board Special Meeting Draft Action Minutes of January 28, 2016  Recommendation: Board approve the Oversight Board Special Meeting Draft Action Minutes of January 28, 2016. MOTION: By Board Member Arnold and seconded by Board Member Escobedo to approve the Consent Calendar. Motion passed 4:0 by voice vote. B. BUSINESS ITEMS: None C. MANAGEMENT REPORTS: 1. Suspension of Creekside Building RFQ Process  Fiscal Impact: If the Successor Agency is eventually successful in selling the Creekside Building to the developer, there would be an overall expected savings for the Successor Agency.  Recommendation: Oversight Board approve the suspension of the Request for Qualifications (RFQ) process for a real estate broker to facilitate the disposition of the Creekside Building. [City Manager] Administrative Services Director Jeri Rangel gave the staff report and answered questions from the Board. MOTION: By Chairperson Fonzi and seconded by Board Member Arnold to approve the suspension of the Request for Qualifications (RFQ) process for a real estate broker to facilitate the disposition of the Creekside Building, with the additional note that timing is of the essence. Motion passed 4:0 by roll call vote. D. BOARD COMMENTS: Chairperson Fonzi asked when the next meeting is scheduled. Staff shared that the next regular meeting is scheduled for August 18th. E. STAFF COMMENTS: None. Page 4 of 10 ITEM NUMBER: OB A-1 DATE: 01/31/17 Atascadero Oversight Board Minutes of June 16, 2016 Page 3 of 3 F. ADJOURNMENT: Chairperson Fonzi adjourned the meeting at 3:24 p.m. MINUTES PREPARED BY: ______________________________________ Lori M. Kudzma, Deputy City Clerk Page 5 of 10 ITEM NUMBER: OB C-1 DATE: 01/31/17 Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero Staff Report – Administrative Services Approval of Recognized Obligation Payment Schedule 17-18 July 1, 2017 through June 30, 2018 RECOMMENDATION: Oversight Board adopt Draft Resolution A approving Recognized Obligation Payment Schedule (ROPS) for the period of July 1, 2017 through June 30, 2018 (ROPS 17-18), including the Administrative Budget, pursuant to Health and Safety Code. DISCUSSION: On December 29, 2011, the California Supreme Court delivered its decision in the California Redevelopment Association v. Matosantos case. The decision upheld AB1x 26, the Dissolution Act, and found AB1x 27, the Alternative Redevelopment Program Act, unconstitutional. AB1x 26 dissolved the Redevelopment Agency as of February 1, 2012, the new dissolution date established by the Supreme Court. On January 10, 2012 the City of Atascadero elected to become the Successor Agency to the Community Redevelopment Agency of Atascadero. AB 1484 was signed by the Governor on June 27, 2012 and further changed the process for dissolving redevelopment agencies. Pursuant to Health and Safety Code (HSC) section 34177(o)(1), commencing with the ROPS covering the period July 1, 2016 to June 30, 2017 and thereafter, agencies shall submit an oversight board approved annual ROPS to the Department of Finance (DOF) and the County Auditor-Controller by February 1, 2016 and each February 1 thereafter. The Successor Agency must report all expected obligations for the period starting the following July. The attached ROPS covers the period of July 1, 2017 through June 30, 2018, and is referred to as ROPS 17-18. HSC section 34171 provides an administrative cost allowance for the successor agencies to carry out wind-down activities of the former redevelopment agencies and to administer the Oversight Board. The annual amount shall be not less than $250,000, unless certain conditions apply. Page 6 of 10 ITEM NUMBER: OB C-1 DATE: 01/31/17 HSC 34171 (in part) states: “(b) (3) Commencing July 1, 2016, and for each fiscal year thereafter, the administrative cost allowance shall be up to 3 percent of the actual property tax distributed to the successor agency by the county auditor-controller in the preceding fiscal year for payment of approved enforceable obligations, reduced by the successor agency's administrative cost allowance and loan repayments made to the city, county, or city and county that created the redevelopment agency that it succeeded pursuant to subdivision (b) of Section 34191.4 during the preceding fiscal year. However, the administrative cost allowance shall not be less than two hundred fifty thousand dollars ($250,000) in any fiscal year, unless this amount is reduced by the oversight board or by agreement between the successor agency and the department.” Given the expected level of maintenance and close-out activities, the Agency is requesting only $130,330 in Administrative Allowance for fiscal year 2017-2018. The Draft ROPS 17-18 estimates that $1,826,284 in Redevelopment Property Tax Trust Fund (RPTTF) funding will be needed for the July 1, 2017 through June 30, 2018 period. Once the Oversight Board reviews and approves the Draft ROPS, it will then be submitted to the DOF for review and approval. The DOF will have until April 15th to review the ROPS and to object to items that do not meet the definition of an Enforceable Obligation. FISCAL IMPACT: None for this action. The purpose of approving the Draft Recognized Obligation Schedules is to ensure that the City acting as Successor Agency will be able to make certain payments for obligations of the former RDA. ATTACHMENTS: 1. Draft Resolution A approving Recognized Obligation Payment Schedule (ROPS) for the period of July 1, 2017 through June 30, 2018, with the Draft Recognized Obligation Payment Schedule (ROPS 17-18) for the period of July 1, 2017 through June 30, 2018, attached as Exhibit A 2. Successor Agency Proposed Administrative Allowance Budget- July 1, 2017 through June 30, 2018 Page 7 of 10 ITEM NUMBER: OB C-1 DATE: 01/31/17 ATTACHMENT: 1 DRAFT RESOLUTION A RESOLUTION OF THE OVERSIGHT BOARD FOR SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO, APPROVING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR JULY 1, 2017 THROUGH JUNE 30, 2018 (ROPS 17-18) PURSUANT TO SECTION 34177 OF THE CALIFORNIA HEALTH AND SAFETY CODE WHEREAS, pursuant to Section 34177(l), (m), and (o) of the California Health and Safety Code, the City Council of the City of Atascadero, as Successor Agency to the Community Redevelopment Agency of Atascadero (“Successor Agency”), has prepared a proposed Recognized Obligation Payment Schedule for the period of July 1, 2017 through June 30, 2018 (ROPS 17-18), for purposes of submission to the Oversight Board of the Successor Agency for approval, the State Department of Finance (“DOF”), the San Luis Obispo County Administrative Officer (“County Administrative Officer”), and the San Luis Obispo County Auditor-Controller (“County Auditor”); and WHEREAS, the Oversight Board of the Successor Agency to the Community Redevelopment Agency of Atascadero has reviewed the proposed Recognized Obligation Payment Schedule for the period of July 1, 2017 through June 30, 2018 (ROPS 17-18), for purposes of submission the DOF, the County Administrative Officer, and the County Auditor; and WHEREAS, the Successor Agency to the Community Redevelopment Agency has requested and approved an Administrative Allowance Budget as presented on the ROPS 17-18; NOW, THEREFORE, BE IT RESOLVED by the Oversight Board of the Successor Agency to the Community Redevelopment Agency of Atascadero as follows: Section 1. The Oversight Board hereby approves the proposed Recognized Obligation Payment Schedule for July 1, 2017 through June 30, 2018, attached hereto as Exhibit A (“ROPS 17-18”). Section 2. The City Manager is hereby directed to submit the approved ROPS 17-18 to DOF, the County Administrative Officer, and the County Auditor, and to take any other actions that may be required in order to obtain DOF approval of the ROPS 17-18, including, without limitation, making amendments to the ROPS 17-18 required by the DOF. Page 8 of 10 ITEM NUMBER: OB C-1 DATE: 01/31/17 ATTACHMENT: 1 PASSED AND ADOPTED by the Oversight Board of the Successor Agency to the Community Redevelopment Agency of Atascadero on the 31st day of January 2017, by the following vote: AYES: NOES: ABSENT: ADOPTED: OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO By: ________________________________ Roberta Fonzi, Chairperson ATTEST: ___________________________________ Amanda Muther, Board Secretary Page 9 of 10 PROGRAM BUDGETS Successor Agency Administrative Allowance FUND CODE 880 620.0000 EXPENSE July 2017 - June 2018 CLASSIFICATION DESCRIPTION BASIS AMOUNT Office Expense Postage, printing, copying, business cards, and office supplies Estimated 500$ Advertising Public hearing notices for successor agency and oversight board items Estimated 500 Insurance- Successor Agency activities Allocated portion of liability insurance costs. Covers successor agency activities, but does not include coverage of the Oversight Board Allocated 11,340 Operating Supplies Items needed for general successor agency and oversight board activities Estimated 160 Attorney services Attorney services for successor agency activities Estimated 20,000 Administrative Charges Allocation of support services including accounts payable, receipts, general accounting, investment, personnel, managerial and legislative services, space rental and other general overhead items Allocated 21,520 Staff Time: administrative agency and board support Agendas, minutes, record retention, correspondence and coordination of meetings Allocated 8,470 Staff Time: general management support for successor agency and board Overall successor agency and oversight board management, attendance at meetings, general staff reports and research Allocated 2,500 Staff Time: Project closeout /asset management & disposal support Project closeout, oversight of sales and marketing of creekside building, creekside building management Allocated 31,900 Staff Time: financial management support Preparation and documentation of ROPS, administrative budgets, & financial reports. Support and response to State Controller's office, Department of Finance, and county auditor controller's reports. Financial review of tax distributions. General financial management and reports. Allocated 24,320 Staff Time: low/moderate income housing administration Annual compliance monitoring in accordance with low/moderate income housing loan documents and other general housing loan program support Allocated 9,120 Page 10 of 10