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HomeMy WebLinkAboutMinutes 011288 ban : i'GENDA .21� g-9 ITEM M �4 11 *MINUTES APPROVED BY COUNCIL, AS WRITTEN, 1/26/88. ATASCADERO CITY COUNCIL MINUTES JANUARY 12, 1988' The regular meeting of the Atascadero City Council was called to order at 7:30 p .m. , followed by the Pledge of Allegiance. I ROLL CALL: -Present Councilmembers -Borgeson, Bourbeau, Ha dshy, Mackey and Mayor Norris Absent : None Staff Present: Mike Shelton, City Mgr . ; David Jorgensen, Admin. Svcs . Dir . ; Bud McHale, Police Chief; Henry Engen, Commun. Devel . Dir . ; Paul Sensibaugh , Pub . Works Dir . ; Mike Hicks, Fire Chief; Jeff Jorgensen, City Atty. ; Boyd Sharitz , City Clerk ; Cindy Wilkins, Dep . City Clerk COUNCIL COMMENTS Mayor Norris announced that a closed session was held prior to the regular meeting for the purpose of discussion of litigation pertaining to : Graham v. Molina; Bench v. City of Atascadero ; Casa Camino Properties v. City of Atascadero ; Julian v. City of Atascadero . Councilwoman Mackey relayed suggestions she has received pertaining to enforcement of the current tree ordinance; one p suggestion is that persons report possible illegal tree removals to the City (call the Commun. Devel . Dept . on weekdays, the APD on weekends) . Councilwoman Mackey requested volunteer labor to assist with the San Diego Offramp beautification project ; interested citizens or service clubs may contact her for additional information. Councilwoman Borgeson requested that discussion of City Council goals and objectives be placed on the next agenda. Two things she would like to work toward in 1988 are: ( 1 ) Formation of an advisory committee made up of citizens of varying backgrounds and residential areas in the City; (2) Creation of an architectural review commission. Mayor Norris requested discussion and action on the issue of an elected Mayor in Atascadero . _ 1 _ L 6 0 Mayor Norris presented Lt . Chuck Hazelton with a Certificate of Recognition for his having recently passed the State Bar Exam. COMMITTEE REPORTS I City/School Committee - to meet tomorrow afternoon and will be discussing the bridge and the joint powers agreement . North Coastal Transit Item on the Consent Calendar ; the name will be changed to the Central Coast Regional Transit Authority and , in addition, Atascadero is admitted into the Authority. SLO Area Coordinating Council - Nothing to report Traffic Committee - There are 3 items on the Consent Calendar which came from this committee. It will be meeting later this month and plans to tour the City as a group . Solid Waste Mgmt. Committee - Mayor Norris noted copies she provided to Council and members of staff from the County SWMC. She urged Council to review the materials and provide input (questions/recommendations) to the Commission prior to March 31 for forwarding to the State. She also noted receipt of a letter from the CHP relaying Gov. Deukmejian' s reply to her recent telegram to him during the rocket fuel transportation issue; he commented on the need for legislation focusing on the broader issue of reducing the hazards of transporting all dangerous. inhalents. Cao I'►s1JJ/P�.. Ettawl Opportunity Commission - To meet Thursday night Police Facility Committee - Items on the agenda Atas. Lake Acquisition Committee - Nothing to report Tree Committee - See Councilwoman Mackey ' s comments above Bicentennial Committee - Mayor Norris noted receipt of letter from Los Angeles Mayor Bradley requesting California mayors to meet in L.A. January 29th for regional workshops by the Bicentennial Leadership Project , co-sponsored by the L.A. Bicentennial Commission. Councilwoman Mackey noted that 38 pages of signatures were collected locally and forwarded, to have been placed with approx . one million total signatures on a float in the Rose Parade. Pavilion Committee - Nothing to report COMMUNITY FORUM Kathleen Daly, resident, ( 1 ) suggested that the office of City Manager be reorganized to that of City Administrator ; (2) requested that Council make space for the Office of City - 2 - I I I Treasurer on the June ballot , and (3) suggested that Council increase the City Clerk and City Treasurer salaries and benefits now and in all future approvals for themselves as Councilmembers. I Connie White, Quail Ridge resident , commented on the Safeway/Williams Brothers plaza deterioration ( i .e. , litter , poor landscaping , rear of stores graffiti , food and produce on the ground near Safeway, abandoned gas station facing ECR) . She stated contacts with Safeway store manager as well as to both City officials & a County Health inspector have produced no solution. Staff was directed to look into the situation and report back to both Council and Mrs. White. A. CONSENT CALENDAR 1 . Approval of City Council Minutes - December S. 1987 2. Acceptance of Finance Dept. Report - November, 1987 3. Acceptance of City Treasurer's Report - November, 1987 4. Acceptance of City of Atascadero 1986/87 Fiscal Year Audit 5. Approval of Tentative Lot Line Adjustment 15-87 - 9300 Carmelita - Adjustment of lot line between two existing lots - Hickman/Holland/Cuesta Engineering' 6. Denial of Tentative Parcel Map 32-87 - 7100 & 7120 Valle- Resubdivision of two lots totaling 1 .98 ac. into four lots of 23,330p 22,250, 200260& 200160 sq. ft. Seaberg/Cuesta Engineering 7. Acceptance of proposed revised Central Coast Regional III Transit Authority Joint Powers Agreement 8. Denial of Claim by Farmers Insurance Co. for David Graham in the amount of $19131 .00 9. Denial of claim by Stuart Bailey in the amount of $150,000 10. Denial of claim by James Spadaro in the amount of $100,000 11 . Approval of Resolution 3-88 Prohibiting parking of vehicles over six feet within 100 feet of intersection of E1 Camino Real, from San Gabriel to Viejo Camino 12. Approval of Resolution 6-88 - Designation of stop intersections on Old Santa Rosa Rd. a Santa Rosa Rd. and West Front Rd. 13. Approval of Resolution 5-88 - Designation of a "No Parking Zone" on westerly side of Navajoa Ave. , from Atascadero Ave. northerly 156 feet LA _ 3 - 14. Approval of Resolution 4-88 - Designation of a stop intersection on Pueblo Ave. a Sombrilla Ave. 15. Acceptance of Final Parcel Map 29-84 - 7120 Valle - Seaberg 16. Acceptance of Final Parcel Map 11-87 - 8255 Coromar- Loving/Stewart 17. Acceptance of Final Parcel Map 7-86 - 6625 Santa Cruz Rd.- Garlick/Stewart d.-Garlick/Stewart 18. Approval of Tentative Lot Line Adjustment 18-87 - 5505/5599 Traffic Way proposed _lot line adjustment_ between_ two lots of record - City of Atascadero Motion: By Councilwoman Mackey to approve Items Al-18, seconded by Councilwoman Borgeson; passed unanimously by roll-call . B. HEARINGS/APPEARANCES/REPORTS 1 . Farmers Market —Proposed Temporary Street Closure A. Public Hearing B. Resolution 9-88 - Authorization for closure of Entrada Ave. between E1 Camino Real and Palma Ave. on Wednesdays between hours of 2:30 p.m. to 7:30 p.m. for a period of six months Mr . Engen, Commun. Deve1 . Dir . , gave staff report and responded to questions from Council . Discussion focused on liability insurance requirement and parking concerns related to the Post Office. Public Comment Pearl Munak , Boardmember of No. Co . Farmers Market Assoc . , spoke in favor of $500,000 liability insurance coverage, noting that is the amount accepted in the City of Paso Robles, by the County for the Templeton Farmers Market , and the Cambria Farmers Market has a similar policy. Saying that the $1 million requirement proposed would be a significant increase to all area farmers markets, she noted there has never been a claim submitted on their insurance to date. Insurance is the biggest budget item for the Association. Erika Banner , Erika' s House of Fashion, submitted a petition bearing 35 signatures of Entrada Ave. and Traffic Way businesspersons expressing their support for this proposal ; they feel Entrada is the best location so that the market is visible from ECR. - 4 - 0 Jack Gibson, Boardmember of No . Co . Farmers Market Assoc . & Asst . Mgr . for the Cambria Farmers Market , seconded the comments of Ms. Munak ; he stated that insurance negotiations are presently under way and are on the basis of $500,000. He noted the market could not start sooner than two weeks after Council approval , and it is hoped that the insurance policy would not be a "catch" that would postpone it indefinitely. Sarah Gronstrand, resident , spoke in support of this proposal . Eric Hagen, BIA member , commented on off-street parking concerns expressed by Councilwoman Mackey. He explained that efforts are under way to see that employees of businesses on Entrada move their cars at noon on Wednesdays to open up the lot next to the P.O. Kirk Pearson, BIA, spoke in support of this proposal , noting the BIA functions to promote, beautify and develop parking in the downtown area; it hopes to coordinate various special events with the Farmers Market . He asks that Council and staff consider the positive, long--range goals of this effort , feeling the BIA thinks these activities will improve the area. Mary Walsh of the Shoe Corral indicated that a survey revealed the agreement of 12 local businesses to have their employees move their vehicles to accommodate the Farmers Market . Doug Leeds, Atas. Postmaster , expressed that the only concern of the Postal Service is the directional flow of traffic in the alley -- the mail trucks must come in on Palma and exit onto ECR. He expressed support for the Farmers Market concept . Motion: By Councilwoman Borgeson to approve Res. 9-88 including amendment to Sec . 2-10 to read , " . . .with a minimum liability coverage of $500,000" , seconded by Councilman Handshy; passed by 4: 1 roll-call , with Councilman Bourbeau opposed . 2. Zone Change 13-87 - 5505 Traffic Way - City of Atascadero A. Public Hearing B. Ordinance 162 - Amendment to zoning from Public to Industrial Park (FIRST READING) Mr . Engen, Commun. Devel . Dir . , gave staff report . There was no public comment ; Councilwoman Mackey did relay one citizen ' s opposition to this proposal Motion: By Councilman Bourbeau to read Ord . 162 by title only, seconded by Councilwoman Mackey; passed unanimously. Mayor Norris read Ord. 162 by title. _ 5 _ Motion: By Councilwoman Mackey that this constitutes the first reading of Ord . 162, seconded by Councilman Bourbeau; passed unanimously by roll-call . 3. Granny Housing Status Report (Requested by Council ) Mr . Engen gave staff report . It was Council ' s consensus to concur with staff recommendations. There was no formal action taken. COUNCIL RECESSED FOR A BREAK AT 8:50 P.M. MAYOR NORRIS CALLED THE MEETING BACK TO ORDER AT 9:08 P.M. jMayor Norris noted a correction to the Minutes of 12/8/87: Motion: By Councilwoman Borgeson to delete the last line of Mrs. Gronstrand ' s comment on Pg . 6 under Item D-1/2 due to a misinterpretation in transcription, seconded by Councilwoman Mackey; passed by 4: 1 roll-call , with Councilman Handshy abstaining . C. UNFINISHED BUSINESS 1 . Tentative Parcel Map 21-87 8665 Portola Proposal to resubdivide 2 existing developed residential lots, totaling 2.03 acres into 4 lots, varying in size from 20,401 sq. ft. to 23,346 sq. ft. - Gouff/Daniel Stewart (Cont 'd from 11/24/87 & 12/8/87) Mr . Engen, Commun. Devel . Dir . , gave staff report . Public Comment Tom Gouff, owner of subject property, responded to questions from Council ; he noted the corral fencing will have to be moved to conform to the interior property lines, and he spoke to the proposed driveway location. Motion: By Councilman Handshy to concur with the Planning Commission ' s recommendation for approval of TPM 21-87 with revised conditions of approval , seconded by Councilwoman Mackey; passed by 4: 1 roll-call , with Councilman Bourbeau opposed. *2. Acceptance of Planning Commission's findings of General Plan conformity in utilization of the 5505 El Camino Real site (Beno 's) as a Police Facility Mr . Engen, Commun. Devel . Dir . , gave staff report . - 6 - Councilman Handshy requested discussion proceed to Item C-3 before a decision by Council on this item; after discussion and clarification from Mr . Jorgensen, City Atty. , Council concurred . 3. Police Facility Acquisition - 5505 El Camino Real (Beno 's) A. Resolution 7-88 Authorization to prepare purchase agreement for acquisition of Beno 's Store, Atascadero B. Resolution 8-88 - Authorization to prepare a service agreement with Ross, Levin, MacIntyre and Varner Architects for Police Facility Renovation Project Mr . Jorgensen, City Atty. , reviewed proposed revised Res. 7-88 and his memo dated 1/11/88. He emphasized that , should Council adopt the revised resolution, staff would be authorized to negotiate a contract ; until such time as a written, complete agreement , acceptable to the parties is reached and formally approved by Council , there is no agreement to purchase the Beno ' s site. Chief McHale gave staff report. He noted that he inquired , again, as to the relative value of Beno ' s as a police facility, saying the estimator felt the land alone appears to be worth very close to the amount for which the City would be getting both the improvements and the property (empty structure worth approx . $200,000) . Mr . Levine, R.L.M.V. , reiterated the difficulty in providing an estimate to assist the City with a budget amount when there is no specific plan. He reviewed a proposed design program, which is based upon the space needs of the size of the APD. At the Mayor ' s request , Mr . Jorgensen, Admin. Svcs. Dir. , commented on the concept of utilizing a construction manager for the project . Mr . Sensibaugh , Pub . Works Dir . , pointed out that although the const . mgr . concept is a viable avenue on large projects, there are potential conflicts. Public Comment Rollin Dexter , noting the numerous postponements on this, project , urged Council approval of this proposal , saying that the City is running out of options and costs continue to skyrocket . Joe Knyal , resident , urged approval of this proposal , seconding the comments of the previous speaker. Sarah Gronstrand noted the preliminary costs involved in bidding the new Atas. Branch Library out , urging Council not to be afraid of large figures now, saying they won ' t know what the figures will be until the bids come in. Chief McHale noted a Pacific Bell representative guesstimates installation of new 911 equipment by August , with installation - 7 beginning around April . Pacific Bell will install said equipment once free; a second installation would cost the City $12,500. Mr . Levine commented on the condition of the roof of Beno ' s, and also said it isn ' t anticipated that asbestos will be found in the structure, and he responded to inquiries from Council . Further lengthy discussion with Council relating to renovation cost estimates and financing alternatives ensued . Motion: By Councilman Bourbeau to adopt Res. 7-88 as revised , including authorizing staff to proceed with ordering of a preliminary title report , seconded by Councilwoman Mackey; _ passed by 4: 1 roll-call , with Councilman Handshy opposed . Motion: By Councilman Bourbeau to adopt Res. 8-88 and direct staff to prepare a service agreement with Ross, Levin, MacIntyre and Varner for full architectural services required for the police facility renovation project , with a first phase not to exceed $500,000, and that said services not exceed the -stipulated fee of $72,825.00. Motion seconded by Councilwoman Mackey; passed by 4: 1 roll-call , with Councilman Handshy opposed . Mr . Jorgensen clarified with Council that the former motion is contingent upon a binding commitment for the purchase of the Beno ' s property, and that staff will not bring back an actual service agreement for Council approval until that time. COUNCILMAN HANDSITY EXCUSED HIMSELF FROM THE MEETING. 2. (See Above For Title of This Item) : Motion: By Councilman Bourbeau to receive and file the Planning Commission ' s finding of conformity for the police facility site, seconded by Councilwoman Borgeson; passed 4:0, with Councilman Handshy absent . 4. Subdivision Ordinance Revisions Transmittal - Request to set Public Hearing date for 1/26/88 Mr . Engen gave staff report . Council consented to the proposed hearing date. Motion: By Councilman Bourbeau to proceed past 11 :00 p .m. , seconded by Councilwoman Mackey; passed unanimously. - 8 - D. NEW BUSINESS 1 . Council consideration regarding City Manager recruitment Mr . Shelton, City Mgr . , gave staff report . Mr . Jorgensen, City Atty. , expressed support for use of an executive search firm. Council discussion touch on the concept of a City Administrator . Council consented to postpone discussion to their next regular meeting . Public Comment Kathleen Daly resident, expressedsupport for consideration of_a City Administrator as opposed to a City Manager . 2. Traffic flow and access to alley north of Carlton Hotel : A. Resolution 1-88 - Designation of one-way traffic on a portion of the alley north of the Carlton Hotel property B. Resolution 2-88 Designation of a fire lane and loading Zone in the alley to the north of the Carlton Hotel Mr . Sensibaugh , Pub . Works Dir . , gave staff report and responded. to questions from Council . There was no public comment. Motion: By Councilman Bourbeau to adopt Res . 1-88, seconded by Councilwoman Mackey; passed by 4:0 roll-call , with Councilman Handshy absent . Motion: By Councilman Bourbeau to adopt Res. 2-88, seconded by Councilwoman Mackey; passed by 4:0 roll-call , with Councilman Handshy absent . 3. Proposed Education Reimbursement Policy and appropriation of funds for F/Y 1988/89 Mr . Jorgensen, Admin. Svcs. Dir . , gave staff report and related discussion with Council ensued . Public Comment Sarah Gronstrand , as a former school teacher , expressed support for furthering employees ' education, however , feeling that a grade of "B" or better should be required before City reimbursement for a course. Council consented to continue discussion on this item to the budget session on 1/20/88 in order to allow for further study by them. - 9 - Motion: By Councilman Bourbeau to adjourn as the City Council and convene as the ACSD Board , seconded by Councilwoman Mackey; passed unanimously. E. ATASCADERO COUNTY SANITATION DISTRICT (ACSD) 1 . Acceptance of ACSD 1986/87 Fiscal Year Audit Mr . Jorgensen, Admin. Svcs. Dir . , gave staff report . There was no public comment . Motion: By Director Borgeson that the Board officially accept the 1986/87 Sanitation Fund Audit , seconded by Director Mackey; passed by 4:0 roll-call, with Director Handshy absent . 2. Authorization to solicit proposals for a sanitary sewer system master plan Mr . Sensibaugh , Pub . Works Dir . , gave staff report . There was no public comment . Motion: By Director Borgeson that the Board authorize staff to request proposals for the work included in the scope of services attached ( to staff report ) , seconded by Director Bourbeau; passed by 4:0 roll-call, with Director Handshy absent . 3. Resolution 10-88 - Extension of sewer service to Lot 6, Block 13 (Banta Rosa Rd. ) and incorporation of the area into Sewer Improvement Dist. ##1 Mr . Sensibaugh , Pub . Works Dir . , gave staff report . There was no public comment . Motion: By Director Borgeson that the Board approve Res. 16-88 annexing Lot b, Block 13 into Improvement Dist . #1 , seconded by Director Mackey; passed by 4:0 roll-call , with Director Handshy absent . 4. Award of Septic Tank Dump design proposal to John Wallace and Associates Mr . Sensibaugh , Pub . Works Dir . , gave staff report. There was no public comment . Motion: By Director Bourbeau that the Board adopt staff recommendation to enter into an agreement with John Wallace and Assoc . for the design of the Septic Tank Dump Facility based upon the proposal 10 - i i i i i (E-4 motion, continued) s in staff report , total cost not to exceed $7,250. Motion seconded by Director Borgeson; passed by 3: 1 roll-call , with Chairman Norris opposed and Director HandshY absent. F. INDIVIDUAL DETERMINATION CITY MANAGER - Mr . Shelton, relating to the previous item, suggested that review of the possibility of utilizing another in-house engineering firm might be cost-effective. Related discussion with Council ensued . MEETING ADJOURNED AT 11 :50 P.M. TO A SPECIAL OPEN MEETING ON JANUARY 20, 1988 AT 7:00 P.M. IN THE ADMINISTRATION BLDG. , ROOM 304 FOR MID-YEAR BUDGET REVIEW AND 1988-89 BUDGET PRIORITY SETTING. MINUTES RECORDED BY: BOYD C. SHARITZ, City Clerk PREPARED BY: CINDY WILKINS, Dep . City Clerk - 11 -