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HomeMy WebLinkAboutMinutes 052687 ATASCADERO CITY COUNCIL MINUTES May 26 , 1987 Atascadero Administration Building The regular meeting of the Atascadero City Councilwascalled to order at 7:30 p.m. by Mayor Mackey, followed by the Pledge of Allegiance. ROLL-CALL Present: Council Members Borgeson, Bourbeau, Norris and Mayor Mackey Absent: Councilman Handshy (Vacation) STAFF Mike Shelton, City Manager; Paul Sensibaugh, Public Works Director; Steve DeCamp, Senior Planner; Mike Hicks, Fire Chief; Bud McHale, Police Chief; Lt. Chuck Hazelton, Police Department; Bob Best, Rec- reation Director; Jeffrey Jorgensen, City Attorney; Gere Sibbach, City Treasurer ; Boyd Sharitz, City Clerk; Cindy Wilkins, Deputy City Clerk COMMUNITY FORUM Sarah Gronstrand, resident, suggested that copies of the City Mana- ger ' s monthly newsletter to Council be made available in the public library. She also relayed that (9) bids for the new library were opened last week; the highest comprehensive bid (which includes all the desired structural features -- i.e. , sliding doors, complete land- scaping and roof as designed by the architect) was $996,000, and the lowest comprehensive bid was $692,247 -- the lowest over-all bid was for $650,000. Today, Friends of the Library members withdrew $41,000, which they' re mailing as their share of the construction costs for the new library. A. CONSENT CALENDAR 1. Approval of Minutes of the Regular Council Meeting of May 12, 1987 2. Approval of Finance Director ' s Monthly Report - April, 1987 3. Approval of Treasurer ' s Monthly Report - April, 1987 4. Authorization for Mayor to Enter into Agreement with "ARE" Preparation of Atascadero Creek Bridge Traffic Study (Council approved ARE proposal on 5/12/87) 1 5. Approval of Tentative Lot Line Adjustment 8-87 - 9351-9385 Mus- selman Road - Norton/Cuesta Engineering 6. Authorization to Establish Traffic/Pedestrian Control Devices at San Anselmo and El Camino Real, (K-Mart) A. Resolution 44-87 - Establishment of two Pedestrian Cross- walks B. Resolution 45-87 - Installation of a Traffic Signal 7. Authorization to Solicit Bids- Grounds Maintenance Services - Park Areas 8. Authorization to Solicit Bids - Irrigation and Fencing - Paloma Creek Park (Phase II) 9. Deny Claim by D.N. Baxter - Personal Damages of $100 ,000 10. Acceptance of Final Lot Line Adjustment 13-85 - 4595 Traffic Way - Bentley MOTION: By Councilwoman Norris to approve the Consent Calendar , sec- onded by Councilwoman Borgeson; passed by 4:0 roll-call, with Councilman Handshy absent. B. HEARINGS/APPEARANCES/REPORTS 1. Urgency Ordinance 152 (Revised) - Clarifying the Minimum Lot Size in the LSF-X and RSF-X Zones - Requiring a Net Minimum Land Area of 20, 000 Sq. Ft. with Sewer (excluding land area needed for street rights-of-way whether public or private) (FIRST AND FINAL READING) (Cont'd from 5/12/87) Mr. DeCamp, Sr . Planner, gave staff report, recommending adoption; he noted that, as Council directed at their 5/12/87 meeting, the proposed ordinance was redrafted to exempt applications that were pending be- fore the City on 5/12/87 (See Sec. 3 of Urg. Ord. 152) . MOTION: By Councilwoman Norris to read Urg. Ord. 152 by title only, seconded by Councilman Bourbeau; passed unanimously. Mayor Mackey read Urg. Ord. 152 by title. MOTION: By Councilwoman Norris to adopt Urg. Ord. 152, seconded by Councilwoman Borgeson; passed by 4:0 roll-call, with Council- man Handshy absent. 2. Public Hearing - Weed Abatement Noticing Mike Hicks, Fire Chief, gave staff report. He read one letter re- ceived from a John Martins, 1490 Atascadero Rd. , related to his receipt of a weed abatement notice. 2 i 0 Public Comment A Mr. Kopp, new resident, expressed he does not understand the weed abatement ordinance as written; Chief Hicks clarified the abatement requirements, suggesting Mr. Kopp meet with Capt. Snow to discuss the program, if necessary. Councilwoman Borgeson announced she will refrain from voting on this item due to possible conflict of interest. MOTION: By Councilman Bourbeau that the Fire Chief or his authorized representatives are ordered to abate the nuisance of noxious or dangerous weeds on the lots identified in Res. No. 31-87, seconded by Councilwoman Norris; passed 3:0 , with Council- woman Borgeson abstaining and Councilman Handshy absent. 3. Consideration of General Plan Amendment Proposals for Cycle 2, 1987 Mr. DeCamp, Sr. Planner, gave staff report, reviewing the study areas recommended for establishment (as outlined in staff report dated 5/5/87) . Lengthy related discussion between Council and staff ensued. Council consented to direct staff to report back (at the next regular meeting) on current language contained in the Zoning Ordinance relat- ing to PUD' s and how it is being applied, so issues of concern can be discussed. Public Comment Dr. Anthony Avina, AUSD Supt. , responded to Council concerns expressed regarding proposed GP: 2D-87, 10785 E1 Camino Real, which is a request that subject site be designated as a school site in the Gen. Plan. When asked if the AUSD Board has approved said site, Dr. Avina noted it has been discussed, and the Board has authorized the administration to seek appraisals for further consideration; the Board is aware that the property owners in subject area do not wish to sell. Lenthy dis- cussion ensued between Dr. Avina, Council and staff, with Dr. Avina noting that at least four other sites have been reviewed; the south- west quadrant (as subject site is being referenced) appears to be the most likely in terms of size, terrain and location to be designated for a potential school site as it relates to the location of future student population. Dr. Avina summarized the school district' s site selection process. MOTION: By Councilman Bourbeau to direct staff to prepare analysis and bring to public hearing the GP amendment areas recommend- ed by the Planning Commission, including discussion of flag lots as part of GP: 2F-87 and discussion of road widths/road classifications as part of GPs 2H-87, seconded by Councilwom- an Norris; passed by 4 :0 roll-call, with Councilman Handshy absent. 3 46 • 4. Ordinance No. 153 - Authorizing an Enabling Ordinance for Under- ground Utilities (FIRST READING) Mr. Sensibaugh, Pub. Works Director, gave staff report and responded to questions from Council. There was no public comment. MOTION: By Councilwoman Borgeson to read Ord. 153 by title only, sec- onded by Councilman Bourbeau; passed unanimously. Mayor Mackey read Ord. 153 by title, and first reading was approved by 4:0 roll-call, with Councilman Handshy absent. 5. Zone Change 23-86 (Revised) - 7421 Santa Ysabel - California Manor (Young) A. Ordinance 150 (Revised) - Revising Existing Zoning to Lot 6, Block 1-A, from Residential Multiple Family, 16 Units Per Acre to Residential Multiple Family, 16 Units Per Acre with a Planned Development Overlay (allowing reduced lot size devel- opment (FIRST READING) (Cont'd from 4/14/87) Mr. DeCamp, Sr. Planner, gave staff report, recommending approval of Ord. 150, and responded to questions from Council. There was no pub- lic comment. MOTION: By Councilwoman Norris to read Ord. 150 by title only, sec- onded by Councilwoman Borgeson; passed unanimously. Mayor Mackey read Ord. 150 by title. MOTION: By Councilwoman Norris that this constitutes the first read- ing of Ord. 150 , seconded by Councilwoman Borgeson; passed by 4:0 roll-call, with Councilman Handshy absent. C. NEW BUSINESS 1. Resolution 38-87 - Authorizing Expenditure of total 1986 Commun- ity Parkland Funds of $54 ,000 to Rehabilitate Youth Sports Fields on Traffic Way Mr. Best, Rec. Director, gave staff report. He noted there is no specific plan available at this time, since staff has not yet been authorized to spend money on the project. There was no public com- ment. MOTION: By Councilman Bourbeau to approve Res. No. 38-87 , approving the application for grant funds under the Parklands Act of 1986 , seconded by Councilwoman Norris; passed by 4:0 roll- call, with Councilman Handshy absent. 2. Approval of Tentative Tract Map 21-86 - Lots 1,2 & 4-8 of PM 28-30 (Santa Lucia and Lomitas Rds.) Subdivision of 6 Existing Lots Totaling 119.6 Acres into 22 Lots Varying from 26.3 Acres to 3.1 Acres (Cont'd from 4/28/87) 4 Mr. DeCamp, Sr. Planner, gave staff report. Public Comment Mr. Hughes, applicant' s engineer , expressed a major concern of the neighborhood residents was the negative declaration on the project, which may be interpreted differently. Mr . Hughes asked, if the devel- oper were to request some minimum number of CC&R' s that could be built into the structures on the properties, could this be done after the City's approval of the project, expressing the desire to not hinder progress. Mr. DeCamp responded the City would not be in a position to enforce CC&R' s, and a map of this type is not typically conditioned to them. Mr. Jorgensen, City Atty. , further noted that CC&R' s are gener- ally negotiated between adjacent property owners and the developer. Paul Rose, Llano Rd. resident, thanked staff for working with the res- idents and developer regarding the project. Bob Tartaglia, applicant' s engineer , reported that discussion with adjacent property owners has resolved many of their questions. He noted that Mr. Millhollin has indicated he' ll take their concerns into consideration in the interest of building a quality subdivision. Don Messer, resident, noted his long-time association with Mr . Mill- hollin and spoke in support of this proposal. Mr. Sensibaugh summarized the Traffic Committee' s review of issues of concern in subject area. MOTION: By Councilman Bourbeau to approve TTM 21-86 , subject to the Planning Commission' s revised findings and conditions of ap- proval, seconded by Councilwoman Norris; passed 4:0 , with Councilman Handshy absent. MAYOR MACKEY CALLED A RECESS AT 9 :22 P.M. AND THE MEETING BACK TO ORDER AT 9: 33 P.M. * MAYOR MACKEY ANNOUNCED ORDER OF AGENDA CHANGED - ITEM D-1 (UNDER UNFINISHED BUSINESS) TO BE CONSIDERED PRIOR TO C-3: 1. Authorization for Mayor to Enter into Agreement with Bruce Walker Consultants Administration Building Fourth Floor Rotunda Room Acoustics and Sound Reinforcement System Improvements (Cont'd from 4/28/87) Mr. Bruce Walker, Bruce Walker Consultants, noted the biggest problem with the acoustics is the excessive reverberation, which he stated can be remedied with acoustic treatments on the walls of the Rotunda Rm. , as well as some modernization of the sound equipment. MOTION: By ,Councilwoman Norris to accept the proposal from Bruce Walker , including the final testing and adjustment of the sound system and authorize the City Manager to enter into a contract not to exceed $2500, seconded by Councilwoman Bor- 5 0 geson; passed by 4:0 roll-call, with Councilman Handshy absent. * REGULAR AGENDA ORDER RESUMED (NEW BUSINESS, CONT'D) : 3. Authorization for Mayor to Accept Proposal and Enter into Agree- ment - Design San Andreas and Garcia Roads Bridges Mr. Sensibaugh, Pub. Works Director , gave staff report, recommending that Council select Wallace & Assoc. for the San Andreas Bridge Pro- ject, and that staff be directed to return with a contract in the amount of $65,900 -- not to exceed that figure. As for the Garcia Bridge, Mr. Sensibaugh summarized the alternatives available for this project, noting that Wallace' s proposal is for $55,620 ; staff' s recom- mendation is that Wallace & Assoc. be selected on a tentative basis, pending a negotiation on the contract figure with both Wallace & Cal- Trans. There was no public comment. MOTION: By Councilwoman Borgeson that (1) Council authorize staff to negotiate with Wallace & Assoc. on the Garcia Rd. Bridge and return with a recommendation for Council consideration, and (2) approve a contract for $65,900 to Wallace & Assoc. for the San Andreas Bridge project, motion seconded by Coun- cilwoman Norris; passed by 4:0 roll-call, with Councilman Handshy absent. 4. Authorization for Mayor to Enter into a Joint Powers Agreement with the North Coastal Transit Authority Mr. Shelton, City Mgr. , gave staff report. MOTION: By Councilman Bourbeau to direct staff to prepare a letter (1) requesting that the N. Coastal Transit JPA Agreement be amended to include Atascadero as a member , and (2) requesting that the title be changed to something more appropriate (see staff report recommendation in agenda packet) ; further , that the City' s representative and alternate representative (Coun- cilmembers Borgeson & Mackey, respectively) to SLOACC be appointed as delegate (s) on the Transit Authority. Motion seconded by Councilwoman Norris; passed unanimously, with Councilman Handshy absent. 5. Authorization for Mayor to Enter into Agreement with Property Pro- tection Company - City-wide Weed Abatement Contract (Bid 87-3) Chief Hicks, AFD, gave staff report. MOTION: By Councilwoman Borgeson to award Bid #87-3 to Property Pro- tection for the City weed abatement contract, seconded by Councilwoman Norris; passed by 4:0 roll-call, with Councilman Handshy absent. 6 0 • D. UNFINISHED BUSINESS (* Item D-1 considered prior to C-3. ) 2. Conceptual Approval of Proposed Rules and Fee Schedule for Use of Fourth Floor Rotunda Room Rental for Private Individuals or Groups Mr. Sensibaugh, Pub. Works Director, gave staff report. Mr. Sharitz, City Clerk, spoke in support of allowing consumption of alcohol on the premises; Mr. Jorgensen, City Atty. , noted the City' s significant exposure to liability in this regard. Further , Mr. Shel- ton, City Mgr. , pointed out the inability of obtaining liability insurance when the sale of liquor is involved. MOTION: By Councilman Bourbeau to adopt staff' s recommendation as stated (see staff report, dated 5/15/87, in agenda packet) , amending the kitchen use fee from $25 to $10 (no cooking allowed) , seconded by Councilwoman Norris; passed by 4:0 roll-call, with Councilman Handshy absent. 3. Committee Status Report - Economic Development Analysis Study Pro- posals Mr. Shelton, City Mgr. , gave staff report. Council concurred to hold a special meeting to review and discuss the above-referred proposals on Thurs. , June 11, 1987 in the Club Rm. or Rm. 304, commencing at 7:00 p.m. MOTION: By Councilwoman Norris to recess as Council and convene as the Atas. County Sanitation District Board of Directors, sec- onded by Councilman Bourbeau; passed unanimously. E. ATASCADERO COUNTY SANITATION DISTRICT (ACSD) 1. Appeal of Sewer Annexation Fee Revised Requirement - 10705 E1 Cam- ino Real (Casa Camino Apartments) - Messer (Cont'd from 4/28/87 & 5/12/87) Mr. Sensibaugh, Pub. Works Director, noted receipt of a verbal request this afternoon from Mr. Messer for a continuance of this item. Public Comment Glen Lewis, representing Mr . Messer , noted the discovery of some in- formation which sheds a great deal of light on this issue and supports Mr. Messer ' s position. A continuance is requested to enable further research so that complete information may be presented. 7 MOTION: By Councilwoman Norris to continue this item to the Council' s next regular meeting (6/9/87) for definite final considera- tion, seconded by Councilman Bourbeau; passed unanimously, with Councilman Handshy absent. F. INDIVIDUAL DETERMINATION AND/OR ACTION 1. City Council: A. Traffic Committee Representative - Appointment of Planning Commission Member Mr. Sensibaugh, Pub. Works Director , made brief staff comments. After discussion, Council concurred that there is adequate repre- sentation on the Traffic Committee, noting the regular attendance of Mr. Engen, Commun. Devel. Director. B. Atascadero Lake Park Ad Hoc Committee Report Mr. Shelton, City Mgr. , gave report (included in agenda packet) . Further Council comments: - Councilman Bourbeau suggested Council Comments be moved to the beginning of the agenda. - Mayor Mackey noted the need to stimulate community interest in the interest of celebrating the U.S. Constitution Bicentennial. - Mayor Mackey announced the San Luis Obispo Criterium this Sun. , 5/31/87, and urged public attendance at this novel event. - Councilwoman Norris announced the Head Start Graduation cere- mony at 3:00 p.m. this Fri. , 5/29/87, at Heilman Regional Park, urging Council member attendance. City Attorney - Mr. Jorgensen noted that he will attempt to arrive at the Council' s closed session, tomorrow night, by 9 :30 p.m. to be present for labor discussion (which closed session immediately fol- lows budget review) . MEETING ADJOURNED AT 10:55 P.M. TO A SPECIAL OPEN COUNCIL SESSION ON MAY 27, 1987 AT 7: 30 P.M. IN THE ADMINISTRATION BUILDING FOURTH FLOOR CLUB ROOM FOR 1987/88 PROPOSED BUDGET REVIEW. MINUTES RECORDED BY: MINUTES PREPARED BY: BOYD C. SHARITZ, City Clerk CINDY WILKINS, Dep. City Clerk 8