HomeMy WebLinkAboutTBID_2016-08-31_AgendaPacket
ADVISORY BOARD FOR THE ATASCADERO TOURISM
BUSINESS IMPROVEMENT DISTRICT
SPECIAL MEETING AGENDA
Wednesday, August 31, 2016 at 2:30 P.M.
Atascadero City Hall - 6500 Palma Avenue, Club Room
Atascadero, California
CALL TO ORDER:
ROLL CALL: Chairperson Amar Sohi, Holiday Inn Express and Suites
Vice-Chairperson Deana Alexander, The Carlton Hotel
Board Member Tom O’Malley, Portola Inn
Board Member Jiten Patel, Best Western Plus Colony Inn
APPROVAL OF AGENDA:
PUBLIC COMMENT: This portion of the meeting is reserved for persons wanting to
address the Board on any matter not on this agenda and over which the Board has
jurisdiction. Speakers are limited to three minutes. Please state your name for the
record before making your presentation. The Board may take action to direct the staff
to place a matter of business on a future agenda. A maximum of 30 minutes will be
allowed for Public Comment, unless changed by the Board.
A. CONSENT CALENDAR
1. Advisory Board Draft Action Minutes – July 19, 2016
• Action: Board approve the Draft Action Minutes of July 19, 2016. [City
Manager’s Office]
B. BUSINESS ITEMS
1. Atascadero Wine Festival Recap by Linda Hendy
• Recommendation: Advisory Board receive and file report.
• Fiscal Impact: None
2. Self Help Countywide Investment Plan Presentation by Ron DeCarli
• Recommendation: Advisory Board receive and file report.
• Fiscal Impact: None
3. Board Member Lindsey Ridgeway Resignation
• Recommendation: Approve timeline for new appointment.
• Fiscal Impact: None
4. Visit Atascadero Website: Verdin Website Content and Copy Estimate
• Recommendation: Approve estimate for Verdin to produce content and copy
for the Visit Atascadero website.
• Fiscal Impact (GL 2401): $3,726 - $5,106
5. New Protocol for Advertising Opportunities: Presentation by Angelica
Ottman
• Recommendation: Accept and implement new protocol for reactive
advertising opportunities.
• Fiscal Impact: None
6. Advertising Opportunity: Visit SLO County | 2017 Visitor Guide
• Recommendation: To pursue placement in the Visit San Luis Obispo County
Visitor Guide Magazine. Consider potential sharing of placement investment
with the City of Atascadero.
• Fiscal Impact (GL 2502): $1,260 - $6,900 depending on ad size selection.
7. Event Sponsorship Request: The 6th Annual Garagiste Festival
• Recommendation: Consider awarding event sponsorship funding.
• Fiscal Impact (GL 2802): $3,500 requested
8. Chamber’s Showcase Mixer on September 15th from 5-7pm
• Recommendation: Consider sending ATBID board members to help and work
the Visit Atascadero table.
• Fiscal Impact: $350 for a table
D. UPDATES
1. Visit SLO County TMD – JP Patel
2. Short Term Rental Update – Amanda Diefenderfer
3. Visit Atascadero Website – Angelica Ottman
a. Home page & basic inside layout built out and responsive
4. Deputy City Manager Update – Terrie Banish
5. Marketing Committee Update – Angelica Ottman
6. Marketing Update – Verdin Marketing
a. Verdin Marketing Monthly Report
7. Budget Report – Amanda Diefenderfer
E. BOARD MEMBER COMMENTS
F. ADJOURNMENT
Atascadero Tourism Business Improvement District (ATBID)
WELCOME TO THE ATBID MEETING
The ATBID Advisory Board meets in regular session on the third Wednesday of each month at 2:30 p.m.
Board meetings will be held at the Atascadero City Hall, 6500 Palma Avenue, Atascadero. Matters are
considered by the Advisory Board in the order of the printed Agenda.
Copies of the staff reports or other documentation relating to each item of business referred to on the
Agenda are on file in the office of the City Clerk and are available for public inspection during City Hall
business hours at the Atascadero City Hall, 6500 Palma Avenue, Atascadero, and on our website,
www.atascadero.org. All documents submitted by the public during Advisory Board meetings that are
either read into the record or referred to in their statement will be noted in the minutes and available for
review in the City Clerk's office.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
a City meeting or other services offered by this City, please contact the City Manager’s Office or the
City Clerk’s Office, both at (805) 470-3400. Notification at least 48 hours prior to the meeting or time
when services are needed will assist the City staff in assuring that reasonable arrangements can be
made to provide accessibility to the meeting or service.
TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA
Under the Agenda item, “PUBLIC COMMENT”, the Chairperson will call for anyone from the audience
wishing to speak concerning any item not on the Agenda to approach the lectern and be recognized.
1. Give your name for the record (not required)
2. State the nature of your business.
3. All comments are limited to 3 minutes.
4. All comments should be made to the Chairperson and Advisory Board.
5. No person shall be permitted to make slanderous, profane or negative personal remarks
concerning any other individual, absent or present.
This is the time items not on the Agenda may be brought to the Advisory Board’s attention. A maximum
of 30 minutes will be allowed for PUBLIC COMMENT (unless changed by the Advisory Board). If you wish
to use a computer presentation to support your comments, you must notify the City Clerk's office at least
24 hours prior to the meeting. Digital presentations must be brought to the meeting on a USB drive or
CD. You are required to submit to the City Clerk a printed copy of your presentation for the record.
Please check in with the City Clerk before the meeting begins to announce your presence and turn in
your printed copy.
TO SPEAK ON AGENDA ITEMS (from Title 2, Chapter 1 of the Atascadero Municipal Code)
Members of the audience may speak on any item on the agenda. The Chairperson will identify the
subject, staff will give their report, and the Advisory Board will ask questions of staff. The Chairperson will
announce when the public comment period is open and will request anyone interested to address the
Advisory Board regarding the matter being considered to step up to the lectern. If you wish to speak for,
against or comment in any way:
1. You must approach the lectern and be recognized by the Chairperson
2. Give your name (not required)
3. Make your statement
4. All comments should be made to the Chairperson and Advisory Board
5. No person shall be permitted to make slanderous, profane or negative personal remarks
concerning any other individual, absent or present
6. All comments limited to 3 minutes
The Chairperson will announce when the public comment period is closed, and thereafter, no further
public comments will be heard by the Advisory Board.
ADVISORY BOARD FOR THE ATASCADERO TOURISM
BUSINESS IMPROVEMENT DISTRICT
DRAFT ACTION MINUTES
Tuesday, July 19, 2016 at 2:00 P.M.
Atascadero City Hall - 6500 Palma Avenue, Club Room
Atascadero, California
CALL TO ORDER:
Chairperson O’Malley called the meeting to order at 2:00 p.m.
OATHS OF OFFICE:
1. Administration of Oaths of Office – New Board Members Amar Sohi, Jiten
Patel and Deana Alexander, with terms ending June 30, 2018, to be sworn in by
Deputy City Clerk Lori Kudzma.
Deputy City Clerk Kudzma administered the Oaths of Office to new Board Members
Jiten Patel and Deana Alexander.
ROLL CALL:
Present: Board Members Alexander, Patel, and Chairperson O’Malley
Absent: Board Members Ridgeway and Sohi.
Staff Present: Destination Manager Amanda Diefenderfer of Big Red Marketing,
Angelica Ottman of Big Red Marketing, Marketing Consultants
Stephanie Goodwin and Sean Murphy of Verdin Marketing, Deputy
City Manager Terrie Banish and Deputy City Clerk Lori Kudzma
Board Member Sohi arrived at 2:04 p.m.
Deputy City Clerk Kudzma administered the Oath of Office to new Board Member Amar
Sohi.
APPROVAL OF AGENDA:
There was Board Consensus to move item D6 to follow
immediately after the Consent Calendar.
MOTION: By Board Member Patel and seconded by Board Member
Alexander to approve the agenda as amended.
Motion passed 4:0 by a voice vote.
PUBLIC COMMENT: None
A. CONSENT CALENDAR:
1. Advisory Board Draft Action Minutes – June 21, 2016
• Action: Board approve the Draft Action Minutes of June 21, 2016. [City
Manager’s Office]
Board Member Sohi asked for clarification prior to approval regarding the Cider Festival
date. Staff confirmed that the Cider Festival date has been set as May 13th.
MOTION: By Board Member Patel and seconded by Board Member
Alexander to approve the Consent Calendar.
Motion passed 3:0 by a voice vote. [Board Member Sohi
abstained due to his absence at the prior meeting]
Item D6 was moved to follow the Consent Calendar.
D. UPDATES
6. Brown Act Requirements – Amanda Diefenderfer
Chairperson O’Malley and Destination Manager Diefenderfer led a discussion
regarding Brown Act requirements.
B. BUSINESS ITEMS:
1. Election of Chairperson and Vice Chairperson for the Atascadero Tourism
Business Improvement District
• Recommendation: Advisory Board to elect one member to serve as
Chairperson and elect one member to serve as Vice Chairperson for the TBID
Advisory Board for the Atascadero Tourism Business Improvement District.
• Fiscal Impact: None.
Chairperson O’Malley asked for nominations for Chairperson. Board Member Patel
nominated Board Member Sohi.
MOTION: By Chairperson O’Malley and seconded by Board Member
Alexander to elect Amar Sohi as the Chairperson.
Motion passed 4:0 by a voice vote.
Chairperson Sohi asked for nominations for Vice Chairperson. Board Member Patel
nominated Board Member Alexander.
MOTION: By Board Member O’Malley and seconded by Board Member
Patel to elect Deana Alexander as the Vice Chairperson.
Motion passed 4:0 by a voice vote.
Board Members and staff commended outgoing Chairperson O’Malley for his
leadership and example he has set for this Board.
2. TBID Event Support: Development of TBID Event Support Application – Big
Red Marketing
• Recommendation: Review application.
• Fiscal Impact (GL 2802): Up to $25,000
Angelica Ottman and Amanda Diefenderfer from Bid Red Marketing gave the
presentation and answered questions from the Board.
Speaking from the Public: Annie Weyrich
MOTION: By Board Member O’Malley and seconded by Vice Chairperson
Alexander to approve staff’s recommendation to move forward
with the Event Support Application.
Motion passed 4:0 by a voice vote.
3. Cow Parade: Cow Location
• Recommendation: Position cow downtown to maximize exposure.
• Fiscal Impact: None
Deputy City Manager Banish introduced Zoo Director Alan Baker to talk about the turtle
program at the Zoo.
There was Board discussion regarding placement of the cow, with primary locations of
downtown/Sunken Gardens or Lake Park/Zoo being discussed.
Speaking from the Public: Annie Weyrich and Jessica Sohi.
MOTION: By Board Member O’Malley and seconded by Chairperson
Sohi to place the cow downtown with input from City Staff and
Destination Manager as to location with possible signage
referring visitors to the turtle exhibit at the Zoo.
Motion passed 4:0 by a voice vote.
4. Discussion: ATBID Board Meeting Date
• Recommendation: Consider moving regularly scheduled ATBID meeting.
• Fiscal Impact: None
Deputy City Manager Banish led the discussion regarding possibly moving the ATBID
meeting date to a Wednesday or Thursday. There were only two responses to the
survey that was sent out.
Public Comment: None.
There was Board Consensus to move ATBID meetings
to the 3rd Wednesday at 2:30 p.m.,
beginning with the next meeting in August.
C. PRESENTATION:
1. Digital Marketing 101: Social Media – Verdin
Stephanie Goodwin of Verdin Marketing introduced Sean Murphy from Verdin
Marketing. Mr. Murphy gave the presentation (Exhibit A) and answered questions from
the Board.
D. UPDATES:
1. Visit SLO County TMD – JP Patel
Board Member Patel reported that there is no update.
2. Big Red Marketing Update – Amanda Diefenderfer
Destination Manager Diefenderfer announced that Angelica Ottman is the
dedicated account manager for the ATBID account and that Ms. Ottman will be
seen more often.
3. Visit Atascadero Website – Angelica Ottman
Angelica Ottman gave the update and reported they are ready to start building
content. Chairperson Sohi asked for a projected launch date.
4. Short-Term Rentals – Amanda Diefenderfer
Destination Manager Diefenderfer stated that a list has been compiled and
submitted to the City. There was discussion regarding the process and next
steps.
5. Deputy City Manager Update – Terrie Banish
Deputy City Manager Banish gave updates and shared results on the Visitor’s
Guide and Brew at the Zoo (Exhibit B).
6. This item was moved to follow after the Consent Calendar.
7. Budget Report – Amanda Diefenderfer
Destination Manager Diefenderfer gave the update and answered questions from
the Board.
8. Marketing Update – Verdin Marketing
Stephanie Goodwin and Sean Murphy from Verdin Marketing gave the
presentation (Exhibit C) and answered questions from the Board. There was a
discussion regarding current lodging trends with weekdays being busier than
weekends. There was discussion regarding target groups for upcoming
marketing campaign seasons.
E. BOARD MEMBER COMMENTS: None.
F. ADJOURNMENT
Chairperson Sohi adjourned the meeting at 4:11 p.m.
MINUTES PREPARED BY:
______________________________________
Lori M. Kudzma, Deputy City Clerk
The following exhibits are available for review in the City Clerk’s office:
Exhibit A – Social Media Presentation by Verdin Marketing
Exhibit B – Visitor’s Guide & Brew at the Zoo Results
Exhibit C – Marketing Update Presentation by Verdin Marketing
t (805) 541-9005 f (805) 541-9007
3580 Sacramento Drive #110, San Luis Obispo, CA 93401
VERDINMARKETING.COM
WEBSITE CONTENT ESTIMATE
ATASCADERO TBID
July 26, 2016
Below is an estimate for website content creation, copy, photography and event listings.
Estimate includes:
• Assess all photography needs and supply options from existing assets available
for ATBID use.
• Headline and subhead copy for each page, header image, photo text and call to
action copy for two main images.
• Content and copywriting based on seven to 10 pages from site map including
business listings.
• Creation of initial event listing for the year.
• Uploading all recent press clips and releases.
• Two rounds of revisions (additional rounds of revisions may incur additional
charges; client will be apprised at each round).
• All project coordination.
TOTAL $3,726 - $5,106
Estimate provided on July 26, 2016, and is good for 30 days. Range of services dependent on the extent of
business listings, write-ups and photography coordination.
Sales tax is not included. Ongoing blogging and blog posts not included.
Atascadero Tourism Business Improvement District (ATBID)
Protocol for Advertising Opportunities
BACKGROUND:
The ATBID Board receives numerous advertising opportunities throughout the year. In
order to fairly consider all opportunities and remain cognizant of the board’s and
marketing committee’s time the following protocol shall be immediately implemented.
PROTOCOL:
1. Advertising opportunity, details and deadline should be emailed to destination
manger, Big Red Marketing.
2. Big Red Marketing will forward email which includes the advertising opportunity
and details to the ATBID marketing committee and Cc: Verdin, Big Red
Marketing, Terrie Banish.
3. The ATBID marketing committee will be asked whether the advertising
opportunity should be considered further and if they have any experience with
the particular outlet. It will be requested that the committee respond by set due
date.
4. If there is a positive response from the ATBID marketing committee, the
advertising opportunity will be added to the following month’s ATBID board
meeting agenda.
5. The ATBID board members will discuss advertising opportunity at the ATBID
monthly board meeting in order to reach final decision.
6. A brief report on marketing committee discussions will be provided at every
board meeting in the updates.
2017 MEDIA KIT
Greensboro, NC • Phone: 310.266.1292 • www.paceco.com
SAN LUIS OBISPO COUNTY
The Official Visitors Magazine for
San Luis Obispo County 2017 Media Kit
ADVERTISE THROUGH CUSTOM CONTENT IN THE 2017 OFFICIAL VISITORS MAGAZINE.
Visit San Luis Obispo County (VSLOC) generates thousands of leads through print and online marketing,
and promotes the county at trade shows and special events. Through marketing, advertising, public rela-
tions, group sales, promotions, events and sponsorships, Visit San Luis Obispo County brands the region
as a choice destination for regional, national and international travelers alike.
Visit San Luis Obispo County is working with Pace to offer partners the opportunity to secure customized
editorial content in the 2017 Official Visitors Magazine. We feel strongly that a customized editorial format will
better showcase all that your business and our county have to offer. You will have the opportunity to work with
the esteemed group of writers and designers at Pace on your messaging, and on the development of your editori-
al space. Descriptive content and engaging imagery will work together to entice readers to get to know you more
intimately and to find out for themselves what makes San Luis Obispo County unique.
MORE THAN 225,000 READERS!
Industry research shows that visitors guides
and other specialty magazines receive an average
of five or more pass-along readers per copy.
Travelers are hungry for information that will guide
their choices for destinations, accommodations,
meals and activities.
45,000 copies will be distributed in 2017,
reaching a qualified audience while they are
making travel decisions:
• Fulfillment - those requesting copies have
responded to engaging advertising and publicity
campaigns from San Luis Obispo County
• California Welcome Center - San Francisco
• California Welcome Center - Merced
• California Welcome Center - Pismo Beach
• California Welcome Center - Oxnard
• Norman Y. Mineta San Jose International Airport
• Santa Barbara Airport
• Burbank/Bob Hope Airport
• Local hotels
• Trade and travel shows
• Meeting planners, tour operators and travel
agents
• Film industry professionals
• Inquiring media
FREE ONLINE GUIDE!
As a free added value, the annual guide is online.
To view, go to www.visitsanluisobispocounty.com.
Each year the online guide reaches additional readers
with this unique, interactive publication.
12 MONTH CUSTOM CONTENT RATES
(non-members add 25%, which covers the cost of
Visit San Luis Obispo County membership)
CUSTOM CONTENT RATES:
Full page (100 words + image) $3,650
Spread (200 words + image) $6,900
Half page (50 words + image) $2,100
Back cover $4,575
Inside covers $4,050
Quarter page (35 words + image) $1,260
Great Tastes,
Times Two
Explore two distinct wine regions
in San Luis Obispo County
Set in one of California’s most bucolic
and visually stunning regions, San
Luis Obispo County is home to two award-winning wine areas, and
they’re definitely worth exploring. Paso Robles Wine Country, in the
North County, and San Luis Obispo
Wine Country, along the county
coast, each offer unique varietals
thanks in part to climate and soil
differences. Paso Robles is prolific with more
than 200 wineries, and it excels in Rhône-style blends, Zinfandel, Cab-
ernet Sauvignon, and red blends. San
Luis Obispo Wine Country produces
44 2016/17 San Luis Obispo County Visitors Magazine
Wine
SPECIAL EVENTS IN PASO ROBLES WINE COUNTRY
pasowine.com " PasoWine
February 19-21BlendFest on the Coast
Sample distinct blends from 30 Paso
Robles wineries and enjoy winemaker
dinner and blending seminar.
March 18-20
Vintage Paso: Zinfandel
Enjoy more than 1Ɠ0 winery events, a ,inposium seminar, SOMM movie
screening, and ,-Nightcap After Party.
May 19-22
Wine FestThe 3Ɠth Annual event offers tasting
events in Paso Robles’ Downtown Park,
plus tours, food, and music at 1Ɠ0Ƴ
wineries.
October 14-16
Harvest Wine Weekend
1Ɠ0Ƴ wineries hold events to celebrate the beginning of the new vintage.
EVENTS IN SAN LUIS OBISPO WINE COUNTRYslowine.com
" SLOWineCountry
June 23-26
Roll Out the Barrels
This celebration, now in its 26th year, is
all about wine tastings, food pairings from area restaurants, and more.
November 4-6
Harvest on the Coast
The weekend kicks off with the Crafted on the Coast collaborative winemaker dinner,
and culminates with Saturday’s Grand
Tasting and Wine Auction.
cool-climate grapes that yield Chardonnay,
Pinot Noir, and aromatic whites, among
other varieties.
No matter your palate, you’ll find
something worth raising your glass to in San Luis Obispo County. CheersĴ
visitsanluisobispocounty.com 45
The influence of Visitors Magazine content is supported by independent research!
• 50% of advertising leads result in trips to the county
• Visitors Magazine readers are extensively engaged and look to content to help form decisions
• Visitors Magazines are kept as a travel resource and enjoy a shelf life up to one year or more
WHAT IS CUSTOM CONTENT?
Custom content is editorial coverage that is customized
to a client’s specific promotional needs. We are now
giving you the chance to BE THE STORY. You will have
the opportunity to work with the magazine’s editorial
staff to develop an editorial piece (complete with photos
supplied by you) that captures and promotes your com-
pany and your message. You reserve the opportunity
to review, edit and approve your content prior to print.
Custom content will be seamlessly integrated into the
magazine, and will blend organically with the magazine’s
main editorial features celebrating all that San Luis
Obispo County has to offer.
WHY CUSTOM CONTENT?
We are increasing the value of your investment in the
magazine by maximizing the impact of your real estate
on our impressionable readers. Simply put, custom
content resonates more deeply with the reader. Unlike
a traditional display ad, custom content allows you to
forge a stronger, more meaningful relationship with the
reader, and to better establish an emotional connection
between the San Luis Obispo County visitor and your
brand or product. It’s this emotional connection that
makes the reader more likely to react to and act on
your message, which translates to more money in your
pocket.
CONFIRMING PARTICIPATION IS SIMPLE
1. You decide how much editorial space you would like
to reserve. Fees to participate includes writing,
editing, design and production costs.
2. An editor assigned to your organization will contact
you to discuss the direction of your editorial feature.
You will supply the editor with talking points for
content.
3. You supply high-resolution (300 dpi) images for
inclusion (photo credits will be given where
applicable).
4. You will receive drafts of the professionally prepared
copy and design and will have three opportunities to
make edits. You will have the right of final approval
on your feature.
DEADLINES
Space & Materials deadline: October 6, 2016
Content Approval deadline: October 20, 2016
CONTACT
Nicole Bordges
310.266.1292
nicole.bordges@paceco.com
22 2016/17 San Luis Obispo County Visitors Magazine
Lay of the Land
22 2016/17 San Luis Obispo County Visitors Magazine
101 miles of ‘Did
You See That?’
California Highway 1 Discovery Route
offers plenty to see and do
You’d be hard pressed to fi nd a more scenic
and magical road trip than the California
Highway 1 Discovery Route. Flanked by the Pacifi c Ocean on one side and the rolling hills,
vineyards, wineries, and restaurants on the
other, the Discovery Route stretches for 101
miles along the coastline of San Luis Obispo
County. There are hundreds of vacati on rentals, motels, hotels, and B&Bs near the
route, so a trip can be enjoyed leisurely Ō
explore the coastal communiti es, see stunning natural areas, and sip your way
through the Pacifi c Coast Wine Trail and two AVAs (American Viti cultural Areas),
Edna Valley and Arroyo Grande Valley. TOP PHOTO: JOSEPH DOMIGUEZvisitsanluisobispocounty.com 23visitsanluisobispocounty.com 23
But it’s more than just a scenic drive.
Choose a customized iti nerary based
on your interests, and you’ll fi nd dozens of experiences that provide a deeper
connecti on to the people, land, wildlife,
and cultural heritage of this remarkable
stretch of Coastal San Luis Obispo
County. Stewardship travel acti viti es include collecti ng marine debris from
beaches, vineyard walks, educati onal
bluff and beach hikes, and much more. highway1discoveryroute.com
WineCoastCountry
"Highway1DiscoveryRoute HIGHWAY1D IS COVERYROUTE.CO
M
10 DESTINATIONS 1 FANTASTIC VACATION
Ragged Point
San Simeon
Cambria
Cayucos
Los Osos/Baywood Park
Avila Beach
Oceano
Nipomo
Arroyo Grande Valley
Edna Valley
COUNTYSan Luis Obispo
2016/17 Official Visitors Magazine
EXPLORING
Your Guide to
California’s Central Coast
visitsanluisobispocounty.com
2017 Event Support Application Form
Requesting Organization: Garagiste Events, Inc. - a 501c3 Non-Profit Organization
Contact: Doug Minnick Phone Number: 818-929-3684
Email: dkminnick@mac.com Mailing Address: 5225 Santa Rita Rd.
City, State, Zip: Templeton, CA 93465
Name of Event: The 6th Annual Garagiste Festival
Event Description: The Garagiste Festival was first to define and showcase the
exploding micro-winery movement in the Central Coast – particulary in the Paso Robles
area. We gather high-quality, small production wineries that are other wose hard-to-find.
Most do not have tasting rooms and can’t be found on wine country maps, so the
Garagiste Festival has created a previously non-existent market niche which brings new
wine tourists to the region – not only for the Festival itself but all year long
Event Dates/Times: November 10, 11, 12, 13 Event Website: garagistefestival.com
Total Anticipated Attendees: 700 % From Outside SLO County: 70%
Support Requested (desired monetary amount or in-kind marketing support): $3500
Additional Details: This year’s Friday event will be held in Atascadero at the Carlton
Hotel. This year will feature a large Rare and Reserve tasting event featuring 20+
wineries on Friday, November 11
Please feel free to attach additional information for consideration
t (805) 541-9005 f (805) 541-9007
3580 Sacramento Drive #110, San Luis Obispo, CA 93401
VERDINMARKETING.COM
JULY STAT SUMMARY
ATASCADERO TBID
August 5, 2016
WEB ANALYTICS (2015 V.2016)
WEBSITE TRAFFIC
Website Visits: 3,556 v. 9,359
Mobile Visits: 1,091 v. 5,916
Desktop Visits: 2,113 v. 2,816
Total Unique Visitors:
3,165 v. 7,108
PPV (Page Per Visit): 2.38 v. 1.62
TOS (Time on Site): 1:32 v. 0:59
ACQUISITION
Total Traffic to Site:
9,359
Organic: 1,634 v. 2,548
Referral: 1,595 v. 2,487
Social: 5 v. 2,378
Direct: 322 v. 1,827
Other: 0 v. 119
PAGE VIEWS
Home Page: 2,614 v.
4,394
Lodging: 226 v. 1,305
GEOGRAPHIC REFERRALS
Los Angeles: 287 v. 1,356
Bakersfield: 38 v. 1,018
Atascadero: 373 v. 703
San Francisco: 295 v. 680
Paso Robles: 105 v. 320
SOCIAL MEDIA ANALYTICS (JUNE V. JULY)
TOP REFERRING URLS
lm.facebook.com: 1,973
adspreview.simpli.fi: 1,070
atascadero.org: 437
m.facebook.com: 282
site-auditor.online: 148
SOCIAL MEDIA
Facebook Fans: 4,676 v. 4,743
Facebook Referrals: 1,620 v. 2,377
Total Impressions: 220,296 v. 187,158
Engagement Rate: 0.5% v. 1.0%
New Instagram Followers: +32
Instagram Followers YTD: 362
Instagram Referrals: 1 v. 0
New Twitter Followers: 6 v. 4
Twitter Mentions: 3 v. 1
Twitter Referrals: 0 v. 0
Retweets: 2 v. 0
t (805) 541-9005 f (805) 541-9007
3580 Sacramento Drive #110, San Luis Obispo, CA 93401
VERDINMARKETING.COM 2
ADVERTISING ANALYTICS
FACEBOOK
Two new carousel ads were launched on July 1. Both had several different images and headlines, both
targeted towards family and encouraging family summer travel. Results for both ads surpassed June and
both ads performed equally well.
Carousel Ad 1 “Ingredients for a Perfect Summer”
The first ad targeted younger families (adults 25-35) in the Central Valley area. Three images were served,
all featuring small children, each with a different headline. Parents who travel with their children were
targeted. The results are below.
General clicking without clicking on specific link: 2,101 clicks
“Take warm nights…” photo of child eating popcorn in a park: 248 clicks
“Add something sweet…” photo of mom and child enjoying a milkshake: 190 clicks
“Finish with something refreshing.” girls swimming: 27 clicks
Total Impressions: 68,753 Clicks: 2,597 CTR: 3.78% (+48%)
Carousel Ad 2 “Invest In Family Memories”
The second ad targeted parents with older children (adults 30-45) living in the Central Valley. Three images
were utilized as well, all with different headlines. The results are below.
General clicking without clicking on specific link: 1,895 clicks
“Invest in family.” photo of young teen on zip line: 310 clicks
“Invest in memories.” photo of parrots at the zoo: 230 clicks
“Invest in summer.” photo of boy and girl underwater swimming: 40 clicks
Total Impressions: 63,873 Clicks: 2,549 CTR: 3.99% (+31%)
Total Facebook results for July (including posts, shares, actions and ads):
Total Impressions: 160,403 Clicks: 7,145 (+17%) CTR: 4.45% (+12%)
DIGITAL BANNER ADS
Three digital ads rotated targeting family travelers in the Central Valley. Two ads featured kids having fun
and one ad featured a mom and daughter enjoying a milk shake. All used the same “Invest In Family”
headline.
Total Impressions: 275,415
Total engagements (including clicks, hovers, view throughs and video playing): 2,645
Interaction Rate: .92%
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METRICS GLOSSARY
DEFINITIONS OF KEY DIGITAL & SOCIAL MEDIA METRICS
Last updated February 2016
WEBSITES
Sessions/Website Visits: A session is a group of interactions that take place on your website within a given
time frame. For example, a single session can contain multiple screen or page views, events, social interactions,
and e-commerce transactions. A single user can be responsible for multiple sessions, which may span days,
weeks or months. A session ends based on two methods: time-based expiration (either thirty minutes of
inactivity or the arrival of midnight local time), or a campaign change (if a user arrives via one campaign,
leaves, then comes back via a separate campaign.
Users/Unique Visitors: The number of unique visitors to your site determined by individual IP address,
including new and returning users.
PPS/PPV (Pages Per Session/Visit): The average number of pages viewed during a session on your
website. Repeated views of a single page are counted.
TOS (Time On Site): The average length of visitors’ sessions on your website.
Bounce Rate: The percentage of single-page sessions (i.e. sessions in which the person left your site from the
entrance page without interacting with the page, regardless of time spent on that page). There are a number of
factors that contribute to a high bounce rate. For example, users might leave your site from the entrance page
if there are site design or usability issues. Alternatively, users might also leave the site after viewing a single
page if they've found the information they need on that one page, and had no need or interest in going to other
pages.
Geographic Referrals: The top five locations from which the data originated.
Acquisition – Social Media: The traffic to your site that came from a social media network.
Acquisition – Direct: Direct traffic is counted as any time Google Analytics cannot determine another
referrer. (Clicking a link from an email or PDF, access from a shortened URL, clicking from a mobile social media
app, etc.) Whether or not a session is counted as direct depends on the application/program they are using.
E -NEWSLETTER ANALYTICS
The July e-newsletter went out on July 12 and is performing moderately well. Our old and outdated
email list is affecting our open rate and CTR, but with more contests that result in a larger email
distribution database this should change. We highlighted zip lining, City Hall and upcoming
summer events.
2,168 Recipients
15.7% Open Rate (Industry Average is 16.2%)
1.1% Click Through Rate (Industry Average is 1.8%)
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Acquisition – Organic: The traffic that comes to your website from unpaid search results (i.e. searching
“Atascadero” in Google.)
Acquisition – Referral: The traffic that comes to your site from sources outside of Google. When someone
clicks on a hyperlink to go to a new page on a different website, it is a referral visit.
SOCIAL MEDIA
Likes: The total number of individual Facebook users who have “liked” your page. This number does not factor
in users who have deleted or suspended their accounts after “liking” your page, nor does it include users that
have become deceased after “liking” your page.
Reach: The number of individual users to whom content associated with your page is displayed.
Engagement Rate: The percentage of users who were served your content that liked, shared, clicked or
commented on it.
Referrals: Visits to your website that originate from a source outside of a search engine or direct URL input
(i.e. Facebook, Twitter, TripAdvisor, email blast, etc.).
DIGITAL ADVERTISING
Total clicks: Numeric value assigned to the number of times an advertisement was clicked. While tracking
users who follow ads to a landing page is important, engagement for some businesses is more important.
Please note, some types of ads, like video or cinemagraphs, have the goal of engaging or entertaining a user
while building brand awareness rather than to have them click on the ad. In this case, lower clicks and a lower
click through rate is expected and not an indication of poor performance.
Impressions: The number of times an advertisement is served. For most digital advertising, the number of
impressions is the element that is paid for or guaranteed based on budget.
Click Through Rate: Percentage of users who were served your advertisement that clicked through to the
advertiser’s website. Whereas total clicks is just the numeric value of the number of times an ad is clicked, the
click through rate (CTR) is the percentage calculated in relationship to the number of impressions [CTR=
(click/impressions) x 100]. CTRs do not always reflect the whole story, because if a user was influenced to learn
more about the advertising message because they saw the ad but didn’t click on the ad itself, the campaign
does not get credit for generating that lead.
View Through Totals or Percentages: How many users (or what percentage of users, depending on
vendor preferences) were served an ad and went to visit the website within a few days or weeks. These
numbers can only be captured when a tracking pixel or UTM code is embedded into a website with
correspondingly embedded ads.
Engagement rates: Usually reflect any activity surrounding a digital ad, such as hovering, replaying a video,
sharing, liking, or commenting. While not available from all vendors, engagement rates are helpful when
tracking digital ad performance.
A NOTE ON MOBILE ADS WITHIN APPS:
The vast majority of smart phone users see ads within their favorite apps. Those app vendors (Pandora,
Facebook, Trip Advisor) provide certified performance reports, but they often are not reflected in website stats,
particularly when using Google Analytics. Google Analytics (GA) is an excellent tool for website optimization,
such as tracking site page visits, link activity, and some traffic sources, but it is not accurate when it comes to
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advertising tracking. Business owners who use GA to track ad campaigns need to know it’s not uncommon for
GA to under report web advertising by 20%-30%,, and by 50%-90% for mobile in-app advertising. This
miscalculation can be confusing when compared to the vendor-reported success of an ad campaign. This is an
industry-wide issue and the following are recommended to ensure accurate reporting:
• Don’t rely on Google Analytics to determine your digital advertising campaign’s success.
• Use UTM codes and Tracking pixels whenever possible and have a website expert install
them.
• Partner with reputable vendors whose tracking has been accredited by the Interactive
Advertising Bureau (IAB) and trust their reports.
DIGITAL MEDIA BENCHMARKS
• Generally, the overall banner display ad click through rate average is .06% to .08%.
• Rich media (meaning animated, video or other more engaging ads) average CTR is .15% to .22%.
• Pandora tends to have a higher CTR than traditional banner ads when the correct targeting is in place.
Pandora will normally have between .30% and 1% CTRs, but variations are standard in the industry.
• Within Facebook, paid advertising has the highest CTR normally, assuming quality content, of 1.2% to
1.5%. Promoted or Boosted posts traditionally show lower numbers, with an average CTR of .5% to
.8%.
• Facebook drives 23% of all website traffic and continues to be one of the best platforms for a strong
ROI. It accounts for 18% of all digital advertising across all platforms in all countries.
• Open rates of email blasts and newsletters vary dramatically based on industry, with the highest (29%
and over) going to personal hobbies and entertainment-based industries and as low as 15% to 17% for
some medical- or insurance-based industries. Most experts report 10% to 15% as the average CTOR
(click to open rate). Average click through rates from content to website are 4.8% to 1.5%.
GL #Notes
INCOME PROJECTIONS
1100 2% BID Revenue July 2016 - June 2017 186,690.00$ Based on a 7% yoy growth
1200 Estimated Cash Rollover TBD Figure not final until fiscal year is closed by City Finance
1300 Investment Earnings -$
Total 186,690.00$
Expenses 2015/16 Budget
Reference
2016/2017
Proposed budget
% total
budget
2100 Admin 3,830.30$ 2,820.00$ 1.51%
2101 City Admin Fees 1,830.30$ 2,000.00$
2102 Office Expense 2,000.00$ 820.00$
2200 Contracting Firm Fees 40,000.00$ 42,000.00$ 22.50%
2201 Big Red Marketing - Destination Manager 30,000.00$ 30,000.00$
2202 Verdin Marketing - Marketing Firm 10,000.00$ 12,000.00$
Per approved scope of work at
January 2016 board meeting
2300 Visual Assets 15,000.00$ 27,500.00$ 14.73%
2301 Photography & Video 7,500.00$ 7,500.00$
2302 Creative Services - Verdin Scope 7,500.00$ 20,000.00$
Per approved scope of work at
January 2016 board meeting and
includes reactive creative
2400 Digital Marketing 45,000.00$ 63,800.00$ 34.17%
2401 Website Updates 30,000.00$ 38,000.00$
Includes budget for Clever
Concepts Website Build and
Verdin's updates throughout the
year
2402 Social Media contest hard costs -$ 3,000.00$
2403 Social Media/E-Newsletter/Constest Management 15,000.00$ 22,800.00$
Per approved scope of work at
January 2016 board meeting
2500 Advertising 60,500.00$ 72,700.00$ 38.94%
2501 Planned Media Buys 26,500.00$ 44,700.00$
Per approved scope of work at
January 2016 board meeting
2502 Reactive Advdertising & Co-Ops 34,000.00$ 25,000.00$
Could be with Visit SLO County or
the Chamber of Commerce
2503 Verdin Media Retainer -$ 3,000.00$
Per approved scope of work at
January 2016 board meeting
2600 Public Relations 10,000.00$ 9,500.00$ 5.09%
2601 Group FAM 5,000.00$ 3,000.00$
2602 Individual Itineraries 5,000.00$ 1,500.00$
2603 PR Retainer -$ 5,000.00$
Per approved scope of work at
January 2016 board meeting. $3500
planned and $1500 reactive
2700 Tour & Travel 4,000.00$ 3,000.00$ 1.61%
2701 CCTC Co Op Fams 2,000.00$ 1,500.00$
2702 Visit CA Co Op Fams 2,000.00$ 1,500.00$
2800 Consumer Outreach 45,000.00$ 27,750.00$ 14.86%
2801 Consumer Show Presence 5,000.00$ 2,750.00$
2802 Event Support Program 40,000.00$ 25,000.00$
TOTAL EXPENSES 223,330.30$ 249,070.00$
3001 Cash Reserves 24,900.00$ 10% of total budget
Contingency
4001 Contingency Fund (unallocated)-$87,280.00
TOTAL Budget $243,830.00 $186,690.00
ATBID 2016/17 Proposed BUDGETED P&L
City of Atascadero
Tourism Report
Transient Occupancy Tax Revenues
Jul-Sep Oct-Dec Jan-Mar Apr-Jun
1ST QTR 2ND QTR 3RD QTR 4TH QTR TOTAL
Fiscal Year 2014 254,557.46$ 158,389.32$ 134,033.44$ 232,385.37$ 779,365.59$
Fiscal Year 2015 262,246.00$ 171,527.07$ 204,920.33$ 261,362.41$ 900,055.81$
Fiscal Year 2016 387,196.75$ 260,522.61$ 234,591.13$ 359,952.40$ 1,242,262.89$