HomeMy WebLinkAboutCC_2016-05-24_Agenda Packet
CITY OF ATASCADERO
CITY COUNCIL
AGENDA
Tuesday, May 24, 2016
City Hall Council Chambers, 4th floor
6500 Palma Avenue, Atascadero, California
(Entrance on Lewis Ave.)
CITY COUNCIL CLOSED SESSION: 5:00 P.M.
1. CLOSED SESSION -- PUBLIC COMMENT
2. COUNCIL LEAVES CHAMBERS TO BEGIN CLOSED SESSION
3. CLOSED SESSION -- CALL TO ORDER
a. Conference with Labor Negotiators (Govt. Code Sec. 54957.6)
Agency designated representatives: Rachelle Rickard, City Manager
Employee Organizations: Atascadero Firefighters Bargaining Unit;
Atascadero Police Association; Service Employees International
Union, Local 620; Mid-Management/Professional Employees; Non-
Represented Professional and Management Workers and Confidential
Employees
4. CLOSED SESSION – ADJOURNMENT
5. COUNCIL RETURNS TO CHAMBERS
6. CLOSED SESSION – REPORT
City Council Closed Session: 5:00 P.M.
City Council Regular Session: 6:00 P.M.
Page 1
REGULAR SESSION – CALL TO ORDER: 6:00 P.M.
PLEDGE OF ALLEGIANCE: Council Member Kelley
ROLL CALL: Mayor O’Malley
Mayor Pro Tem Moreno
Council Member Fonzi
Council Member Kelley
Council Member Sturtevant
APPROVAL OF AGENDA: Roll Call
PRESENTATIONS:
1. Presentation by Dr. Gil Stork, Superintendent/President of Cuesta College –
Update on Projects and Bond Spending
A. CONSENT CALENDAR: (All items on the consent calendar are considered to
be routine and non-controversial by City staff and will be approved by one motion
if no member of the Council or public wishes to comment or ask questions. If
comment or discussion is desired by anyone, the item will be removed from the
consent calendar and will be considered in the listed sequence with an
opportunity for any member of the public to a ddress the Council concerning the
item before action is taken. DRAFT MINUTES: Council meeting draft minutes
are listed on the Consent Calendar for approval of the minutes. Should anyone
wish to request an amendment to draft minutes, the item will be removed from
the Consent Calendar and their suggestion will be considered by the City
Council. If anyone desires to express their opinion concerning issues included in
draft minutes, they should share their opinion during the Community Forum
portion of the meeting.)
1. City Council Draft Action Minutes – April 26, 2016
Recommendation: Council approve the City Council Draft Action Minutes
of the April 26, 2016 City Council meeting. [City Clerk]
2. Annual Review of Investment Policy & Approval of Amendments
Fiscal Impact: None
Recommendation: Council adopt the Draft Resolution amending and
adopting the City of Atascadero Investment Policy. [Administrative
Services]
Page 2
3. March 2016 Investment Report
Fiscal Impact: None
Recommendation: Council receive and file the City Treasurer’s report for
quarter ending March 2016. [Administrative Services]
4. Final Map 2016-0182 / Parcel Map AT 14-0028 (TPM 2014-0101) / 10380 El
Camino Real (Henderson)
Fiscal Impact: None
Recommendations: Council:
1. Accept Final Parcel Map 2016-0182 (Parcel Map AT 14-0028); and
2. Reject, without prejudice to future acceptance on behalf of the
public by the Council of the City of Atascadero, the offer of
dedication for public drainage easement; and
3. Authorize and direct the City Clerk to endorse the Council’s
approval on the Map. [Community Development]
5. Temporary Road Closure - Colony Days Parade Route
Fiscal Impact: This is a non-profit event co-sponsored by the City and is
expected to cost less than $3,000 in budgeted General Funds. The
Colony Days Committee will provide the necessary resources to cover for
the additional costs related to the expanded parade route.
Recommendation: Council adopt the Draft Resolution establishing a
temporary Colony Days Parade Route on Saturday, October 15, 2016,
and establishing associated tow-away and “No Parking” zones and road
closures from October 13 – 16, 2016, on the dates, times and locations as
specified in the Draft Resolution. [Public Works]
6. Temporary Road Closure – Hot El Camino Cruise Nite 2016
Fiscal Impact: No net fiscal impact.
Recommendation: Council adopt the Draft Resolution authorizing
temporary road closures on Friday, August 19, 2016, for Hot El Camino
Cruise Nite 2016. [Public Works]
7. Atascadero Tourism Business Improvement District (ATBID) Annual
Assessment
Fiscal Impact: None
Recommendations: Council:
1. Approve the ATBID Annual Report; and
2. Adopt the Draft Resolution, declaring intent to levy annual Business
Improvement District assessment, and set a public hearing for June
14, 2016. [City Manager]
8. Parking & Business Improvement Area (PBIA) Assessment
Fiscal Impact: None
Recommendation: Council adopt the Draft Resolution, declaring intent to
levy an annual Downtown Parking and Business Improvement Area
assessment, and set a public hearing for June 14, 2016. [City Manager]
Page 3
9. Improvement Agreement – Walmart Stores, Inc / Del Rio Road
Commercial Area Specific Plan
Fiscal Impact: This agreement fulfills one of the conditions of approval of
the WalMart development project and does not result in fiscal impacts
because the elements of the agreement have already been accounted for
in the project approval.
Recommendation: Council authorize the City Manager to enter into an
Improvement Agreement with Walmart Stores Inc., consistent with the Del
Rio Road Commercial Area Specific Plan (City Council Resolution No.
2012-046, Condition #20). [Community Development]
UPDATES FROM THE CITY MANAGER: (The City Manager will give an oral report on
any current issues of concern to the City Council.)
COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to
address the Council on any matter not on this agenda and over which the Council has
jurisdiction. Speakers are limited to three minutes. Please state your name for the
record before making your presentation. Comments made during Community Forum
will not be a subject of discussion. A maximum of 30 minutes will be allowed for
Community Forum, unless changed by the Council. Any members of the public who
have questions or need information ma y contact the City Clerk’s Office, between the
hours of 8:30 a.m. and 5:00 p.m. at 470-3400, or cityclerk@atascadero.org)
B. PUBLIC HEARINGS:
1. Amendments to Fee Schedule
Ex-Parte Communications:
Fiscal Impact: There will be an increase in operating revenue resulting
from the CPI increase, with an offsetting increase in costs to provide the
services.
Recommendation: Council adopt Draft Resolution A establishing a
schedule of Fees and Charges for City Services. [Administrative Services]
2. Amendments to City Facility Rental Fee Schedule
Ex-Parte Communications:
Fiscal Impact: There will be an increase in operating revenue resulting
from the CPI increase, with an offsetting increase in costs to provide the
services.
Recommendation: Council adopt Draft Resolution A amending a
Schedule of Fees and Charges for City Facility Rentals. [Administrative
Services]
Page 4
C. MANAGEMENT REPORTS:
1. Agreement with Friends of Atascadero Lake and The Hansen Revocable
Family Trust to Supply Private Well Water to Atascadero Lake
Fiscal Impact: No significant fiscal impact to the City.
Recommendation: Council authorize the City Manager to execute an
agreement with Friends of Atascadero Lake and The Hansen Revocable
Family Trust to convey private well water to Atascadero Lake for the
purpose of offsetting evaporation water loss. [Public Works]
2. State Route 41 Complete Streets Feasibility Study
Fiscal Impact: None
Recommendation: Council approve the State Route 41 West Complete
Streets Feasibility Study. [Public Works]
COUNCIL ANNOUNCEMENTS AND REPORTS: (On their own initiative, Council
Members may make a brief announcement or a brief report on their own activities.
Council Members may ask a question for clarification, make a referral to staff or take
action to have staff place a matter of business on a future agenda. The Council may
take action on items listed on the Agenda.)
D. COMMITTEE REPORTS: (The following represent standing committees.
Informative status reports will be given, as felt necessary):
Mayor O’Malley
1. City / Schools Committee
2. County Mayors Round Table
3. Integrated Waste Management Authority (IWMA)
4. SLO Council of Governments (SLOCOG)
5. SLO Regional Transit Authority (RTA)
Mayor Pro Tem Moreno
1. California Joint Powers Insurance Authority (CJPIA) Board
2. City of Atascadero Finance Committee (Chair)
3. Economic Vitality Corporation, Board of Directors (EVC)
Council Member Fonzi
1. Air Pollution Control District
2. Oversight Board for Successor Agency to the Community Redevelopment
Agency of Atascadero
3. SLO Local Agency Formation Commission (LAFCo)
4. City of Atascadero Design Review Committee
5. SLO County Water Resources Advisory Committee (WRAC)
6. Water Issues Liaison
Page 5
Council Member Kelley
1. Atascadero State Hospital Advisory Committee
2. City of Atascadero Design Review Committee
3. Homeless Services Oversight Council
4. City of Atascadero Finance Committee
Council Member Sturtevant
1. City / Schools Committee
2. League of California Cities – Council Liaison
E. INDIVIDUAL DETERMINATION AND / OR ACTION:
1. City Council
2. City Clerk
3. City Treasurer
4. City Attorney
5. City Manager
F. ADJOURNMENT
Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that
person may be limited to raising those issues addressed at the public hearing described in this notice, or in written
correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this
public hearing will be distributed to the Council and available for review in the City Clerk's office.
I, Lara K. Christensen, Assistant City Clerk of the City of Atascadero, declare under the penalty of
perjury that the foregoing agenda for the May 24, 2016 Regular Session of the Atascadero City Council
was posted on May 17, 2016, at the Atascadero City Hall, 6500 Palma Avenue, Atascadero, CA 93422
and was available for public review at that location.
Signed this 17th day of May, 2016, at Atascadero, California.
Lara K. Christensen, Assistant City Clerk
City of Atascadero
Page 6
City of Atascadero
WELCOME TO THE ATASCADERO CITY COUNCIL MEETING
The City Council meets in regular session on the second and fourth Tuesday of each month at 6:00 p.m. Council
meetings will be held at the City Hall Council Chambers, 6500 Palma Avenue, Atascadero. Matters are considered by the
Council in the order of the printed Agenda. Regular Council meetings are televised live, audio recorded and videotaped
for future playback. Charter Communication customers may view the meetings on Charter Cable Channel 20 or via the
City’s website at www.atascadero.org. Meetings are also broadcast on radio station KPRL AM 1230. Contact the City
Clerk for more information (470-3400).
Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file
in the office of the City Clerk and are available for public inspection during City Hall business hours at the Front Counter of
City Hall, 6500 Palma Avenue, Atascadero, and on our website, www.atascadero.org. Contracts, Resolutions and
Ordinances will be allocated a number once they are approv ed by the City Council. The minutes of this meeting will
reflect these numbers. All documents submitted by the public during Council meetings that are either read into the record
or referred to in their statement will be noted in the minutes and availabl e for review in the City Clerk's office.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting
or other services offered by this City, please contact the City Manager’s Office or the City C lerk’s Office, both at (805)
470-3400. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in
assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA
Under Agenda item, “COMMUNITY FORUM”, the Mayor will call for anyone from the audience having business with the
Council to approach the lectern and be recognized.
1. Give your name for the record (not required)
2. State the nature of your business.
3. All comments are limited to 3 minutes.
4. All comments should be made to the Mayor and Council.
5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other
individual, absent or present
This is the time items not on the Agenda may be brought to the Council’s attention. A maximum of 30 minutes will be
allowed for Community Forum (unless changed by the Council). If you wish to use a computer presentation to support
your comments, you must notify the City Clerk's office at least 24 hours prior to the meeting. Digital presentations must
be brought to the meeting on a USB drive or CD. You are required to submit to the City Clerk a printed copy of your
presentation for the record. Please check in with the City Clerk before the meeting begins to announce your presence
and turn in the printed copy.
TO SPEAK ON AGENDA ITEMS (from Title 2, Chapter 1 of the Atascadero Municipal Code)
Members of the audience may speak on any item on the agenda. The Mayor will identify the subject, staff will give their
report, and the Council will ask questions of staff. The Mayor will announce when the public comment period is open and
will request anyone interested to address the Council regarding the matter being considered to step up to the lectern. If
you wish to speak for, against or comment in any way:
1. You must approach the lectern and be recognized by the Mayor
2. Give your name (not required)
3. Make your statement
4. All comments should be made to the Mayor and Council
5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other
individual, absent or present
6. All comments limited to 3 minutes
The Mayor will announce when the public com ment period is closed, and thereafter, no further public comments will be
heard by the Council.
Page 7
ITEM NUMBER: A-1
DATE: 5/24/16
Atascadero City Council
April 26, 2016
Page 1 of 9
CITY OF ATASCADERO
CITY COUNCIL
DRAFT MINUTES
Tuesday, April 26, 2016
City Hall Council Chambers, 4th floor
6500 Palma Avenue, Atascadero, California
CITY COUNCIL CLOSED SESSION: 5:30 P.M.
Mayor O’Malley announced at 5:30 p.m. that the Council is going into Closed Session.
1. CLOSED SESSION -- PUBLIC COMMENT - NONE
2. COUNCIL LEAVES CHAMBERS TO BEGIN CLOSED SESSION
3. CLOSED SESSION -- CALL TO ORDER
a. Conference with Labor Negotiators (Govt. Code Sec. 54957.6)
Agency designated representatives: Rachelle Rickard, City Manager
Employee Organization: Atascadero Firefighters Bargaining Unit
4. CLOSED SESSION – ADJOURNMENT
5. COUNCIL RETURNS TO CHAMBERS
6. CLOSED SESSION – REPORT
City Council Closed Session: 5:30 P.M.
City Council Regular Session: 6:00 P.M.
Page 8
ITEM NUMBER: A-1
DATE: 5/24/16
Atascadero City Council
April 26, 2016
Page 2 of 9
The City Attorney reported that there was no reportable action.
REGULAR SESSION – CALL TO ORDER: 6:00 P.M.
Mayor O’Malley called the meeting to order at 6:02 p.m. and Mayor Pro Tem Moreno
led the Pledge of Allegiance.
ROLL CALL:
Present: Council Members Kelley, Fonzi, Sturtevant, Mayor Pro Tem
Moreno, and Mayor O’Malley
Absent: None
Others Present: City Clerk Marcia McClure Torgerson and City Treasurer Gere
Sibbach
Staff Present: City Manager Rachelle Rickard, Administrative Services Director
Jeri Rangel, Community Development Director Phil Dunsmore,
Public Works Director Nick DeBar, Police Chief Jerel Haley, Fire
Chief Kurt Stone, City Attorney Brian Pierik, and Deputy Ci ty
Manager Lara Christensen.
APPROVAL OF AGENDA:
MOTION: By Council Member Sturtevant and seconded by Council
Member Fonzi to approve the agenda.
Motion passed 5:0 by a roll-call vote.
PRESENTATIONS:
1. Proclamation Recognizing 20 Years of Service by the Assistance League of
San Luis Obispo County
The City Council presented the Proclamation to Barbie Butz. Ms. Butz introduced
Charlene Abels who spoke about the children the Assistance League has clothed.
2. Bike Month Presentation by Peter Williamson of SLOCOG
Peter Williamson of SLOCOG gave the presentation regarding all of the activities
planned for Bike Month.
Page 9
ITEM NUMBER: A-1
DATE: 5/24/16
Atascadero City Council
April 26, 2016
Page 3 of 9
A. CONSENT CALENDAR:
1. City Council Draft Action Minutes – April 12, 2016
Recommendation: Council approve the City Council Draft Action Minutes
of the April 12, 2016 City Council meeting. [City Clerk]
2. City Attorney Budget
Fiscal Impact: The fiscal impact is the expenditure of an additional
$150,000 in General Fund reserves.
Recommendation: Authorize the Director of Administrative Services to
appropriate $150,000 in general fund reserves for additional legal
services. [City Attorney]
3. Professional Engineering and Environmental Services for Phase 1 of the
Via Avenue and Santa Lucia Road Bridge Replacement Projects
Fiscal Impact: The fiscal impact of the award of the Phase I Engineering
and Environmental Services contract for the Santa Lucia Bridge Project is
the expenditure of $303,906 in budgeted HBRRP grant funds. The fiscal
impact of the award of the Phase I Engineering and En vironmental
Services contract for the Via Avenue Bridge Project is the expenditure of
$263,337 in budgeted HBRRP grant funds and $34,118 in budgeted Local
Transportation Funds.
Recommendations:
Council:
1. Authorize the City Manager to execute a contract with Quincy
Engineering to provide professional engineering and environmental
services for Phase 1 of the Via Avenue Bridge Replacement Project for a
fee not to exceed $297,455; and
2. Authorize the City Manager to execute a contract with Quincy
Engineering to provide professional engineering and environmental
services for Phase 1 of the Santa Lucia Road Bridge Replacement Project
for a fee not to exceed $303,906. [Public Works]
4. Radio Simulcast Project
Fiscal Impact: Approval of the receiver system replacement and
installation of the simulcast system will result in the expenditure of
$110,078.
Recommendations:
Council:
1. Authorize the City Manager to execute a contract with Spur
Solutions in the amount of $110,078 for the purchase and installation of
equipment to replace microwave radio equipment and to create a
simulcast radio system; and
2. Authorize the Director of Administrative Services to appropriate
$61,890 in Police Realignment Funds and Supplemental Law
Enforcement Services Funds, $35,760 in Fire Bertha Schultz Grant Funds,
and $12,440 in General Fund Reserves for the purchase and installation
of radio equipment. [Police]
Page 10
ITEM NUMBER: A-1
DATE: 5/24/16
Atascadero City Council
April 26, 2016
Page 4 of 9
5. Community Facilities District 2005-1 / Annexations No. 14, 15 and 16
Fiscal Impact: The establishment of Annexations No. 14, 15, and 16 into
the CFD is intended to mitigate the fiscal impact of residential
development on the City.
Recommendations:
Council:
1. Adopt on second reading, by title only, Draft Ordinance A,
authorizing the levy of special taxes in Community Facilities District 2005-
1 for certain annexation territory; and
2. Adopt on second reading, by title only, Draft Ordinance B,
authorizing the levy of special taxes in Community Facilities District 2005 -
1 for certain annexation territory; and
3. Adopt on second reading, by title only, Draft Ordinance C,
authorizing the levy of special taxes in Community Facilities District 2005 -
1 for certain annexation territory. [Community Development]
Council Member Kelley pulled Item #A-2. Citizen Charles Bourbeau also asked that
Item #A-2 be pulled for discussion.
MOTION: By Council Member Fonzi and seconded by Council Member
Sturtevant to approve items #A-1, 3, 4, & 5 of the Consent
Calendar.
Motion passed 5:0 by a roll-call vote. (#A-3.1: Contract No.
2016-006, #A-3.2: Contract No. 2016-007, #A-4.1: Contract No.
2016-008, #A-5.1: Ordinance No. 598, #A-5.2: Ordinance No.
599, #A-5.3: Ordinance No. 600)
Item #A-2:
PUBLIC COMMENT:
The following citizens spoke on this item: Charles Bourbeau
Mayor O’Malley closed the Public Comment period.
Council Member Kelley stated that he had received a few phone calls about this item
and wanted to have staff address the issue.
MOTION: By Council Member Sturtevant and seconded by Council
Member Kelley to approve Item #A-2 of the Consent Calendar.
Motion passed 5:0 by a roll-call vote.
UPDATES FROM THE CITY MANAGER:
City Manager Rachelle Rickard gave an update on projects and issues within the City.
Page 11
ITEM NUMBER: A-1
DATE: 5/24/16
Atascadero City Council
April 26, 2016
Page 5 of 9
COMMUNITY FORUM:
The following citizens spoke during Community Forum: Ted Morton, Gail Bruce (Exhibit
A), Jeremy Main, and Gary Kirkland.
Mayor O’Malley closed the COMMUNITY FORUM period.
B. PUBLIC HEARINGS: None
C. MANAGEMENT REPORTS:
1. SLOCOG’s Self-Help County Efforts
Fiscal Impact: There is no significant direct fiscal impact for the
recommendations.
Recommendations:
Council:
1. Review and Comment on Draft Transportation Investment Plan
categories and distributions including 9-year duration, formula distribution
for Local Road Repairs and Transportation Improvements, and
Safeguards; and,
2. Identify the key projects for local transportation funding as: roadway
maintenance, repair, and rehabilitation; congestion management at key
intersections; and bike /pedestrian improvements and connectivity; and,
3. Direct staff to work with SLOCOG to develop a Final Transportation
Investment Plan, Ordinance, and Safeguards for City and County
evaluation to place on the November 2016 ballot for voter consideration.
[Public Works]
Public Works Director Nick DeBar introduced SLOCOG consultant, Kendall Flint.
Kendall Flint, with Regional Government Services, gave a presentation and answered
questions from Council.
Public Works Director Nick DeBar gave the City’s staff report and answered questions
from the Council.
PUBLIC COMMENT:
The following citizens spoke on this item: Sandy Chandler (Exhibit B), Dan McGuire,
Brett Sullivan, Gary Kirkland, Clint Pierce, Steve Flurry, Charles Bourbeau, and Gere
Sibbach.
Mayor O’Malley closed the Public Comment period.
Page 12
ITEM NUMBER: A-1
DATE: 5/24/16
Atascadero City Council
April 26, 2016
Page 6 of 9
Mayor O’Malley recessed the meeting at 8:34 p.m.
Mayor O’Malley reconvened the meeting at 8:46 p.m.
There was lengthy Council discussion on the Draft Transportation Investment Plan
categories and distributions, and each Council Member identified their preferences.
MOTION: By Council Member Sturtevant and seconded by Mayor
O’Malley to:
1. Identify the key projects for local transportation funding as:
roadway maintenance, repair, and rehabilitation;
congestion management at key intersections; and bike
/pedestrian improvements and connectivity; and,
2. Support the following Regional Project Funding Requests:
a. Match funding for local interchange improvements
(TBD)
b. Atascadero to Templeton bike and pedestrian connector
c. Highway 41 West Complete Streets; and,
3. Request SLOCOG to host a Community Forum in
Atascadero before the next City Council meeting of May 10,
2016.
Motion passed 5:0 by a roll-call vote.
2. Property Assessed Clean Energy (PACE) Programs
Fiscal Impact: There is no fiscal impact associated with the recommended
actions.
Recommendations:
Council:
1. Adopt Draft Resolution A approving an amendment to the Western
Riverside Council of Governments (WRCOG) Joint Powers Agreement to
add the City as an Associate Member in order to authorize the City's
participation in the California HERO Program; and
2. Adopt Draft Resolution B to join the California Home Finance
Authority (CHFA) JPA as an Associate Member in order to authorize the
City's participation in the CHFA SB 555 Community Facilities District
(YGrene program); and
3. Adopt Draft Resolution C to join the California Home Finance
Authority (CHFA) JPA as an Associate Member in order to authorize the
City's participation in the CHFA AB 811 Authority PACE Program (YGrene
program); and
4. Authorize the City Manager to execute agreements with PACE
program providers WRCOG and YGrene. [City Manager]
Mayor O’Malley stated that he received an email from Tim McCutchen requesting the
Council table this issue (Exhibit C).
Page 13
ITEM NUMBER: A-1
DATE: 5/24/16
Atascadero City Council
April 26, 2016
Page 7 of 9
Deputy City Manager Lara Christensen gave the staff report and answered questions
from the Council.
Mayor O’Malley asked the Council Members to disclose any information they have
received on this topic.
Ex Parte Communications
Mayor O’Malley stated that he heard from the owner of Solarponics who is very
impressed with the Ygrene program.
Council Member Sturtevant stated he spoke to the head of lending at Rabobank today
who said these programs are bad for banking but they like the idea of people having the
option to be able to fix their homes.
Council Member Fonzi stated she spoke to a title officer with First American Title in San
Luis Obispo who discussed clouds to title and problems with clear titles when properties
are sold and there are liens. She also spoke to Tim McCutchen, the President of the
Board of Realtors, who spoke of some instances where people had trouble sell ing
homes with these types of programs. Council Member Fonzi disclosed that she is a
member of the Board of Realtors
Mayor Pro Tem Moreno stated she spoke with a local realtor and an escrow agent who
stated they had heard nothing locally, but were aware of problems in other parts of the
state.
Council Member Kelley stated he received a call from Mr. McCutchen asking that the
Council table this item.
Mayor O’Malley asked the two representatives in the audience to comment before the
City Council began their discussion on this issue.
Dustin Reilich, representing the Hero Program, explained their program and addressed
the Council’s concerns.
Emily Goodwin of the Ygrene Program explained the Ygrene program and addressed
the Council’s concerns. She also stated the importance for realtors to be educated on
this process. They have provided seminars and another one will be on May 10 th.
PUBLIC COMMENT:
The following citizens spoke on this item: Gary Kirkland and Gere Sibbach.
Mayor O’Malley closed the Public Comment period.
Mayor O’Malley asked for a motion to go past 11:00 p.m.
Page 14
ITEM NUMBER: A-1
DATE: 5/24/16
Atascadero City Council
April 26, 2016
Page 8 of 9
MOTION: By Council Member Sturtevant and seconded by Council
Member Fonzi to go past 11:00 p.m.
Motion passed 5:0 by a roll-call vote.
The City Council continued to discuss this issue.
MOTION: By Council Member Kelley and seconded by Mayor O’Malley to
take no action and recommend the representatives from Hero
and Ygrene conduct community outreach with lenders and
realtors in particular, and return to the Council at a future date.
Motion passed 5:0 by a roll-call vote.
3. Consideration of Ballot Measure for Appointive City Clerk and City
Treasurer
Fiscal Impact: The addition of a ballot measure to the November 2016
ballot will be approximately $3,000. If the ballot measure is successful,
savings from the elimination of the stipends and health benefit costs for
these elected positions will be over $14,800 per position annually.
Recommendation: Council direct the City Clerk to bring back to the
Council in June 2016, the Resolution required for placing a ballot measure
on the ballot for the General Municipal Election to be held on Tuesday,
November 8, 2016, asking voters “Shall the City Clerk and City Treasurer
be appointive?” [City Clerk]
City Clerk Marcia McClure Torgerson gave the staff report and answered questions
from the Council.
PUBLIC COMMENT: None
Mayor Pro Tem Moreno made a motion and Council Member Fonzi seconded the
motion.
City Treasurer Sibbach spoke in favor of these ballot measures before the Council
voted on this motion.
MOTION: By Mayor Pro Tem Moreno and seconded by Council Member
Fonzi to direct the City Clerk to bring back to the Council in
June 2016, the Resolution required for placing two ballot
measures on the ballot for the General Municipal Election to
be held on Tuesday, November 8, 2016, asking voters “Shall
the City Clerk be appointive? And “Shall City Treasurer be
appointive?”
Motion passed 5:0 by a roll-call vote.
COUNCIL ANNOUNCEMENTS AND REPORTS: None
Page 15
ITEM NUMBER: A-1
DATE: 5/24/16
Atascadero City Council
April 26, 2016
Page 9 of 9
D. COMMITTEE REPORTS: None
E. INDIVIDUAL DETERMINATION AND / OR ACTION: None
F. ADJOURNMENT
Mayor O’Malley adjourned the meeting at 11:21 p.m.
MINUTES PREPARED BY:
______________________________________
Marcia McClure Torgerson, C.M.C.
City Clerk
The following exhibit is available for review in the City Clerk’s office:
Exhibit A – Gail Bruce handout from Harvard Health Publications
Exhibit B – A prepared statement from the Central Coast Taxpayers Association read by Sandy Chandler
Exhibit C – Email from Tim McCutchen shared by Mayor O’Malley
Page 16
ITEM NUMBER: A-2
DATE: 05/24/16
Atascadero City Council
Staff Report – Administrative Services Department
Annual Review of Investment Policy
& Approval of Amendments
RECOMMENDATION:
Council adopt the Draft Resolution amending and adopting the City of Atascadero
Investment Policy.
DISCUSSION:
In accordance with the Government Code and the City’s current investment policy, the
City Investment Policy should be reviewed periodically by the City Council “to ensure its
consistency with the overall objectives of the City and its relevance to current law and
financial and economic trends.” As part of the review process, only minor changes are
being proposed and minor grammatical and spelling errors are being corrected.
The Investment Policy provides guidelines for the prudent investment of funds, outlines
policies for maximizing the efficiency of City’s cash management system, protects
pooled cash and ultimately enhances the economic status of the City. California
Government Code defines the parameters within which City funds may be invested. The
priorities of the Policy continue to be safety, liquidity, and yield.
FISCAL IMPACT:
None.
ATTACHMENTS:
1. Draft Resolution – Approving the City of Atascadero Investment Policy.
2. Draft City of Atascadero Investment Policy dated May 24, 2016.
Page 17
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 1
DRAFT RESOLUTION
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ATASCADERO, CALIFORNIA,
AMENDING AND ADOPTING THE CITY OF ATASCADERO
INVESTMENT POLICY
WHEREAS, the City Council of the City of Atascadero desires to prudently invest idle
funds of the City to maximize use of taxpayer funds; and
WHEREAS, the California Government Code Section 53600.3 states that “all governing
bodies of local agencies or persons authorized to make investments decisions on behalf of those
local agencies investing public funds pursuant to this chapter are trustees and therefore
fiduciaries subject to the prudent investor standard”; and
WHEREAS, the California Government Code Section 53646 requires all local agency
governing boards to adopt an investment policy and requires the Treasurer or Chief Financial
Officer to provide an investment report to the legislative body at least quarterly; and
WHEREAS, the California Government Code Section 53607 authorizes the legislative
body to delegate investment authority and responsibility for a period not to exceed one year but
renewable annually, upon review; and
WHEREAS, the City of Atascadero Investment Policy requires its periodic submittal to
the City Council for adoption, and the policy was last revised and adopted in 2011.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Atascadero that the City of Atascadero Investment Policy, attached hereto, is adopted.
SECTION 1. Recitals. The foregoing recitals are true and correct and the City Council
so finds and determines.
SECTION 2. Investment Policy. The Investment Policy hereby attached as Exhibit A
shall become part of this resolution.
SECTION 3. Effective Date. This resolution shall take effect immediately after the
effective date of this Resolution, and shall remain in effect, until revised by the City Council.
Page 18
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 1
On motion by Council Member _______________________ and seconded by Council Member
________________________, the foregoing Resolution is hereby adopted in its entirety on the
following roll call vote:
AYES:
NOES:
ABSENT:
ADOPTED:
CITY OF ATASCADERO
By: _______________________________
Tom O’Malley, Mayor
ATTEST:
______________________________
Marcia McClure Torgerson, C.M.C.,
City Clerk
APPROVED AS TO FORM:
______________________________
Brian A. Pierik, City Attorney
Page 19
City of Atascadero
Investment Policy
Dated February 22, 2011 May 24, 2016
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 20
TABLE OF CONTENTS
Page
I. OVERVIEW…………...……………………………………………………………….. 1
Introduction
Scope
General Objectives
Standards of Care
II. INVESTMENT AUTHORITY AND RESPONSIBILITIES.….……………..………. 4
Authorized Investment Officers
Investment Procedures
Internal Control
State Oversight
Conflicts of Interest
III. ELIGIBLE FINANCIAL INSTITUTIONS………………………………………..…... 6
Selection of Eligible Financial Institutions
Safekeeping and Custody
IV. AUTHORIZED INVESTMENTS…………………………………………………….. 8
Investment Types
Due Diligence Requirement
Prohibited Investments
Legislative Changes
V. INVESTMENT PARAMETERS……………………………………………….…….. 12
Diversification
Maximum Maturities
VI. CASH MANAGEMENT………………………………………………………..…….. 13
VII. EVALUATION OF INVESTMENT PERFORMANCE…………………….………. 14
Benchmark Comparison
VIII. INVESTMENT REPORTING……………………………………….………………. 15
IX. INVESTMENT POLICY REVIEW AND ADOPTION…………………………….. 16
X. APPENDIX
Glossary…..………………………………………………………………… Glossary-1
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 21
I. OVERVIEW
1
INTRODUCTION
The purpose of this document is to provide guidelines for the prudent investment of
funds not required for the immediate needs of the City, and outline policies for
maximizing the efficiency of the City’s cash management system. The ultimate goal is to
enhance the economic status of the City while protecting its pooled cash.
SCOPE
Included in the scope of the City’s investment policy are the following major guidelines
and practices, which are to be used in achieving the City’s primary investment
objectives:
Investment Authority and Responsibilities
Eligible Financial Institutions
Authorized Investments
Investment Parameters
Cash Management
Evaluation of Investment Performance
Investment Reporting
Investment Policy Review and Adoption
It is intended that this policy cover all funds and investment activities under the direct
authority of the City. These funds are accounted for in the Annual Financial Report and
include the general fund, special revenue funds, debt service funds, capital project
funds, enterprise funds, internal service funds and agency funds, including any
Redevelopment Successor Agency funds in the City’s pooled cash funds.
Subject to the prior written consent and approval of the City Treasurer and City
Manager, financial assets held and invested by trustees or fiscal agents are excluded
from this policy. However, such assets are nevertheless subject to the regulations
established by the State of California pertaining to investments by local agencies as well
as the related bond indentures.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 22
I. OVERVIEW (continued)
2
GENERAL OBJECTIVES
The primary objectives of investment activities, in priority order, shall be safety, liquidity,
and yield:
1. Safety
Safety of principal is the foremost objective of the in vestment program.
Investments shall be undertaken in a manner that seeks to ensure the
preservation of capital in the overall portfolio. The objective will be to mitigate
credit risk and interest rate risk.
a. Credit Risk
The City will minimize credit risk, the risk of loss due to the failure of the
security issuer or backer, by:
Limiting investments to the safest types of securities.
Pre-qualifying the financial institutions, broker/dealers,
intermediaries, and advisers with which the City will do
business.
Diversifying the investment portfolio so that potential losses on
individual securities will be minimized.
b. Interest Rate Risk
The City will minimize the risk that the market value of securities in the
portfolio will fall due to changes in general interest rates, by:
Structuring the investment portfolio so that securities mature to
meet cash requirements for ongoing operations, thereby
avoiding the need to sell securities on the open market prior to
maturity.
Investing operating funds primarily in shorter-term securities,
money market mutual funds, or similar investment pools.
2. Liquidity
The investment portfolio shall remain sufficiently liquid to meet all operating
requirements that may be reasonably anticipated. This is accomplishe d by
structuring the portfolio so that securities mature concurrent with cash needs to
meet anticipated demands (static liquidity). Furthermore, since all possible cash
demands cannot be anticipated, the portfolio should consist largely of securities
with active secondary or resale markets (dynamic liquidity). A portion of the
portfolio will also be placed in money market mutual funds or local government
investment pools, which offer same-day liquidity for short-term funds.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 23
I. OVERVIEW (continued)
3
GENERAL OBJECTIVES (continued)
3. Yield
The investment portfolio shall be designed with the objective of attaining a
market rate of return throughout budgetary and economic cycles, taking into
account the investment risk constraints and liquidity needs. Return on
investment is of secondary importance compared to the safety and liquidity
objectives described above. The core of investments is limited to relatively low
risk securities in anticipation of earning a fair return relative to the risk being
assumed. For purposes of comparing alternative investments all yields should
be converted to a "money market" equivalent yield. Securities shall not be sold
prior to maturity with the following exceptions:
a. A security with declining credit may be sold early to minimize loss of
principal.
b. A security swap would improve the quality, yield, or target duration in the
portfolio.
c. Liquidity needs of the portfolio require that the security be sold.
d. A capital gain would be realized that better positions the overall portfolio
in achieving investment policy goals.
STANDARDS OF CARE
The City operates its pooled idle cash investments under the “Prudent Person Rule”
which obligates a fiduciary to ensure that investments shall be made:
“…using the judgment and care, under circumstances then prevailing,
which persons of prudence, discretion, and intelligence exercise in the
management of their own affairs, not in regard to speculation but in regard
to the permanent disposition of their funds, considering the probable
income as well as the probable safety of their capital”. (Uniform Prudent
Investor Act)
Investment officers acting in accordance with written procedures and this investment
policy and exercising due diligence shall be relieved of personal responsibility for an
individual security’s credit risk or market price changes, provided deviations from
expectations are reported in a timely fashion and the liquidity and the sale of securities
are carried out in accordance with the terms of this policy.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 24
II. INVESTMENT AUTHORITY AND RESPONSIBILITIES
4
AUTHORIZED INVESTMENT OFFICERS
The ultimate responsibility for investment activity shall reside with the City Council. Idle
cash management and investment transactions are the responsibility of the City
Treasurer or designee. The City Council has authorized the following officials to
undertake investment transactions on behalf of the City:
City Treasurer
City Manager
Director of Administrative Services
Deputy Director of Administrative Services
It is the policy of the City for the Director of Administrative Services to manage the
investment activity of the funds of the City. The City Manager and the City Treasurer
shall supervise the activities of the Director of Administrative Services.
The Finance Review Committee shall may meet to discuss the status of current
investments, strategies for future investment, and other investment matters deemed
relevant, and shall report to the City Council as necessary. The City Attorney shall, as
required by Government Code section 36518, review the bonding requirement for the
City Treasurer on an annual basisupon entering the duties of the Treasurer’s office.
INVESTMENT PROCEDURES
The authorized investment officers as stated above, in accordance with the City of
Atascadero Investment Policy, are responsible for administering an investment program
which:
• Adheres to the Statement of Investment Policy
• Prioritizes safety and liquidity
• Determines risk and optimizes return
• Provides for a system of due diligence in making investment decisions.
INTERNAL CONTROL
The Director of Administrative Services is responsible for establishing and maintaining
an internal control structure designed to ensure that the assets of the City are protected
from loss, theft or misuse. The internal control structure shall be designed to provide
reasonable assurance that these objectives are met. The concept of reasonable
assurance recognizes that (1) the cost of a control should not exceed the benefits likely
to be derived and (2) the valua tion of costs and benefits requires estimates and
judgments by management.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 25
II. INVESTMENT AUTHORITY AND RESPONSIBILITIES (continued)
5
INTERNAL CONTROL (continued)
Accordingly, the Director of Administrative Services shall establish a process for an
annual independent review by an external auditor to assure compliance with policies
and procedures. The internal controls shall address the following points:
Control of collusion
Separation of transaction authority from accounting and record keeping
Custodial safekeeping
Avoidance of physical delivery securities
Clear delegation of authority to subordinate staff members
Written confirmation of transactions for investments and wire transfers
Development of a wire transfer agreement with the lead bank and third party
custodian
STATE OVERSIGHT
The City shall comply with the regulations established by the State of California
pertaining to investments.
CONFLICTS OF INTEREST
The City adopts the following policy concerning conflicts of interest:
1. Officers and employees involved in the investment process shall refrain from
personal business activity that could conflict with proper execution of the
investment program or which could impair their ability to make impartial
investment decisions.
2. Officers and employees involved in the investment process shall disclose to
the City Clerk any material financial interest in financial institutions that
conduct business with the City of Atascadero and they shall further disclose
any large personal financial/investment positions that could be related to the
performance of the City’s portfolio.
3. Officers shall refrain from undertaking personal investment transactions with
the same individual with which business is conducted on behalf of the City.
4. In making investment decisions, the Investment Officers shall be guided by
the recommendations of the Finance Review Committee and avoid the undue
influence of individual City officers and officials.
5. Investments are prohibited in certificates of deposit of state or f ederal credit
unions if any city officer, city manager or city fiscal officer serves on the credit
union board or in any key committee positions.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 26
III. ELIGIBLE FINANCIAL INSTITUTIONS
6
SELECTION OF ELIGIBLE FINANCIAL INSTITUTIONS
All financial institutions and brokerBroker/dealers and safekeeping/custodial agents who
desire to become qualified for investment transactions must provide the following
documents (as appropriate) for annual review by the City TreasurerDirector of
Administrative Services:
Audited financial statements
Proof of National Association of Securities Dealers (NASD) certification
Proof of state registration
Completed broker/dealer questionnaire
Certification of having read and understood and agreein g to comply with the
City’s investment policy.
In selecting financial institutions for deposit or investment of funds, the authorized
Investment Officers shall consider the credit-worthiness of the institution.
Deposits The City will only deposit funds with an institution that has a rating of at
least “A” as assigned by an established rating service based on quarterly financial
information provided by the Federal Reserve Board and the Federal Home Loan
Bank Board (i.e., The Financial Directory). Ratings will be monitored on a quarterly
basis and any downgrade in rating below “A” will be reported to the Finance Review
Committee together with a recommendation for possible action.
Brokers/Dealer Investments must be purchased directly from the issuer, from an
institution licensed by the state as a broker-dealer, from a member of a federally
regulated securities exchange, or from a brokerage firm designated as a primary
government dealer by the Federal Reserve Bank. Broker/dealers shall be selected
by creditworthiness (e.g., a minimum capital requirement of $10,000,000 and at least
five years of operation).
Safekeeping and Custodial Institutions Safekeeping and custodial institutions shall
be selected on the basis of credit worthiness with a minimum of capitalization of
$100,000,000 and at least 5 years of operation. Safekeeping and custodial
institutions must be fiduciaries of the City and independent of any broker/dealers. All
safekeeping and custodial arrangements shall require written agreements. All
safekeeping and custodial agreements shall be reviewed by the City Treasurer and
Director of Administrative Services and approved by the City Attorney prior to
conducting any investment activities.
From time to time, the investment officer may choose to invest in instruments offered by
minority and community financial institutions. In such situations, a waiver to the above
criteria may be granted. Deposits covered by insurance can be exempted from the
Safekeeping and Custodial Institutions clause related to credit worthiness. All terms
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 27
III. ELIGIBLE FINANCIAL INSTITUTIONS (continued)
7
SELECTION OF ELIGIBLE FINANCIAL INSTITUTIONS (continued)
and relationships will be fully disclosed prior to purchase and will be reported to the
appropriate entity on a consistent basis and should be consistent with state or local law.
These types of investment purchases should be appro ved by City Council in advance.
The authorized Investment Officers will maintain a file of the broker/dealers and
authorized safekeeping/custodial institutions with which it is currently doing business
which will include the firm name, contact person, tele phone number, and current audited
financial statements.
SAFEKEEPING AND CUSTODY
All trades where applicable will be executed by delivery vs. payment (DVP) to ensure
that securities are deposited in an eligible financial institution prior to the release of
funds. A third-party custodian as evidenced by safekeeping receipts will hold securities.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 28
IV. AUTHORIZED INVESTMENTS
8
INVESTMENT TYPES
The California Government Code Sections 16429.1 and 53601 govern investment of
City funds. Investments may not have a term or maturity at the time of investment of
longer than that authorized by Section 53601 or five years unless the City Council has
granted prior express authority.
As previously stated, the City operates its investments under the prudent man rule (Civil
Code Section 2261, et. seq.), except where more specifically restricted. This affords the
City a broad spectrum of investments, so long as the investment is deemed prudent and
is allowable under current legislation of the State of California (Government Code
Section 53600, et. seq.) and applicable City trust agreements, if any.
It should be noted that while the Government Code specifies the maximum percentage
of the portfolio that may be held in each type of investment at any one time, fluctuations
in the portfolio balance will prevent strict adherence to such restrictions. Therefore,
percentage limitations shall apply to investments at the time of purchase.
Consistent with the GFOA Policy Statement on State and Local Laws Concerning
Investment Practices, the following investments will be permitted by this policy and are
those defined by state and local law where applicable:
1. State Treasurer’s Local Agency Investment Fund (LAIF)
Government Code Section 16429.1: The City may invest in the Local Agency
Investment Fund. LAIF is a diversified investment pool administered by the
California State Treasurer. Monies invested with LAIF are pooled with State
monies in order to earn the maximum rate of return consiste nt with safe and
prudent treasury management.
The LAIF handbookinformation including LAIF policies and restrictions shall be
available in the City’s Administrative Services Department. A thorough
investigation of the pool is required on a continual basis. (See Due Diligence
Requirement on page 10.)
2. U.S. Government Issues
Government Code Sections 53601 (b) and (f): A maximum forty percent (40%)
of the City’s portfolio may be invested in U.S. government obligations, U.S.
government agency obligations, and U.S. government instrumentality obligations,
which have a liquid market with a readily determinable market value.
3. Bankers Acceptances
Government Code Section 53601 (g): Up to forty percent (40%) of the City’s
portfolio may be invested in Bankers Acceptances which are defined as bills of
exchange or time drafts, drawn on and accepted by a commercial bank, which
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 29
IV. AUTHORIZED INVESTMENTS (continued)
9
INVESTMENT TYPES (continued)
3. Bankers Acceptances (continued)
are eligible for purchase by the Federal Reserve System, although no more than
thirty percent (30%) of the portfolio may be invested in Bankers Acceptances with
any one commercial bank. Additionally, the maturity periods cannot exceed 180
days.
4. Commercial Paper
Government Code Section 53601 (h): A maximum of twenty five percent (25%) of
the City’s portfolio may be invested in highest tier (e.g. A -1, P-1, F-1 or D-1 or
higher) commercial paper as rated by Moody’s or Standard and Poor’s rating
service. Issuing corporations must be organized and operating in the United
States, have in excess of $500 million total assets, and have at least an “A”
rating (by Moody’s or Standard and Poor’s) on debt other than commercial paper.
The maturity period cannot exceed 270 days. Purchases of eligible commercial
paper may not exceed ten percent (10%) of the outstanding paper of an issuing
corporation.
5. Certificates of Deposit and Passbook Savings Accounts
Government Code Section 53601 (i): A maximum of thirty percent (30%) of the
City’s portfolio may be invested in There is no limit to the amount of the
investment portfolio that may be deposited in certificates of deposit or passbook
savings account. The minimum requirements for Certificate of Deposit
investments shall be:
Investments and accrued interest shall never exceed the FDIC insurance
limit in any one institution.
Qualified institutions must have a minimum equity ratio of 6% and a
minimum capitalization of $10,000,000.
Purchases of negotiable certificates of deposit, issued by a nationally or state-
chartered bank or a state or federal association, or by a state licensed
branch of a foreign bank, may not exceed 30 percent of the agency's
surplus money, which may be invested pursuant to this section , per
Government Code Section 53601. Negotiable certificates of deposit may
be purchased in the secondary market at a discount but never at a
premium, since the premium would not be FDIC insured.
California law requires that public funds be collateralized by maintai ning with the
agent of the depository government securities having a market value of at
least one hundred ten percent (110%) of the value of the public fund
accounts. The collateralization requirement may be waived to the extent
that funds are federally insured. For deposits equivalent to the maximum
insured amount, security may also be waived for interest accrued on the
deposit provided the interest is computed by the depository on the
average daily balance of the deposits, paid monthly and computed on a
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 30
IV. AUTHORIZED INVESTMENTS (continued)
10
360-day basis.
6. Money Market Mutual Funds
Government Code Section 53601 (l): Shares of beneficial interest issued by
diversified management companies that are money market funds
registered with the Securities and Exchange Commission under the
Investment Company Act of 1940 (15 U.S.C. Sec 80a -l et seq.) shall not
exceed twenty percent (20%) of the agency's surplus money that may be
invested pursuant to this section. The fund shall be managed by a
registered or exempt investment advisor with not less than 5 years
experience managing money market mutual funds with assets under
management in excess of five hundred million dollars ($5 00,000,000).
The fund shall have attained the highest ranking or the highest letter and
numerical rating provided by not less than two nationally recognized
statistical rating organizations. No more than ten percent (10%) of the
agency's surplus funds may be invested in shares of beneficial interest of
any one money market mutual fund
DUE DILIGENCE REQUIREMENT
As stated, a thorough investigation of an investment pool or mutual fund is required
prior to investing and on a continual basis. At a minimum, the following information shall
be reviewed annually periodically for each pool and/or mutual fund:
1. A description of eligible investment securities, and a written statement of
investment policy and objectives.
2. A description of interest calculations, how interest is distributed, and how
gains and losses are treated.
3. A description of how these securities are safeguarded (including the
settlement process), and how often these securities are priced and the
program audited.
4. A description of who may invest in the program, how often, and the size of
deposits and withdrawals.
5. A schedule for receiving statements and portfolio listings.
6. Whether reserves, retained earnings, etc. are utilized by the pool/fund.
7. A fee schedule and when and how fees are assessed.
8. Whether the pool/fund is eligible for bond proceeds and/or will it accept such
proceeds.
PROHIBITED INVESTMENTS
The City of Atascadero shall not invest in any investment instrument/pool/fund unless
specifically allowed under the “Investment Types” section of this policy.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 31
IV. AUTHORIZED INVESTMENTS (continued)
11
PROHIBITED INVESTMENTS (continued)
The City of Atascadero shall comply with Government Code Section 53601.6 that states
in pertinent part, “(a) A local agency shall not invest any funds pursuant to this article in
inverse floaters, range notes, or mortgage-derived interest-only strips. (b) A local
agency shall not invest any funds pursuant to this article in any security that could result
in zero interest accrual if held to maturity.”
LEGISLATIVE CHANGES
Any State of California legislative action that further restricts allowable maturities,
investment types or percentage allocations will be incorporated into the City of
Atascadero Investment Policy and supersede any and all previous applicab le language.
If the City is holding an investment that is subsequently prohibited by a legislative
change, the City may hold that investment, if it is deemed prudent by the Finance
Review Committee, until the maturity date to avoid an unnecessary loss.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 32
V. INVESTMENT PARAMETERS
12
DIVERSIFICATION
The investments shall be diversified by:
Limiting investments to avoid over concentration in securities from a specific
issuer or business sector (excluding Local Agency Investment Fund and U.S.
Treasury securities),
Limiting investment in securities that have higher credit risks,
Investing in securities with varying maturities, and
Continuously investing a portion of the portfolio in readily available funds such
as local government investment pools (LAIF), or money market funds to
ensure that appropriate liquidity is maintained in order to meet ongoing
obligations.
MAXIMUM MATURITIES
In order to minimize the impact of market risk, it is intended that all investments will be
held to maturity.
To the extent possible, the City shall attempt to match its investments with anticipated
cash flow requirements. Unless matched to a specific cash flow, the City will not
directly invest in securities maturing more than five (5) years from the date of purchase
or in accordance with state and local statutes and ordinances. The Finance Review
Committee shall may meet to review weighted average maturity limitations (which often
range from 90 days to 2 years), consistent with investment objectives and economic
conditions.
Investments may be sold prior to maturity for cash flow, appreciation purposes or in
order to limit losses; however, no investment shall be made based solely on earnings
anticipated from capital gains.
Because of inherent difficulties in accurately forecasting cash flow requirements, a
portion of the portfolio should be continuously invested in readily available funds.
ITEM NUMBER: A-2
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ATTACHMENT: 2
Page 33
VI. CASH MANAGEMENT
13
In order to obtain a reasonable return on public funds, the followin g cash management
practice will be followed:
1. Maintain maximum investment of all City funds not required to meet
immediate cash flow needs.
2. Except for cash in certain restricted and special funds, the City will
consolidate cash balances from all funds to maximize investment earnings.
Investment income will be allocated to the various funds based on their
respective participation and in accordance with generally accepted
accounting principles.
3. Maximize the City’s cash flow through immediate deposit of all receipts, use
of direct deposit when available, and appropriate timing of payment to
vendors.
4. Maximize cash flow information available through the use of only one
operating bank account.
5.4.Daily cash flow management shall be the responsibility of the Director of
Administrative Services in conjunction with the City Treasurer.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 34
VII. EVALUATION OF INVESTMENT PERFORMANCE
14
The investment portfolio will be designed to obtain a market average rate of return
during budgetary and economic cycles, taking into account the City’s investment risk
constraints and cash flow needs.
BENCHMARK COMPARISON
The investment portfolio shall be structured to optimize the return given the risk
constraints and cash flow needs.
Investment performance shall be continually monitored and evaluated by the Finance
Review Committee. Investment performance statistics and activity reports shall be
generated on a monthly basis for presentation to the City Council.
In evaluating the performance of the City’s portfolio in complying with this policy, it is
expected that yields on City investments will regularly meet or exceed the average
return on a two-year U.S. Treasury Note. However, the Finance Review Committee for
evaluation purposes considers a variance of .5% positive or negative from the
benchmark reasonable.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 35
VIII. INVESTMENT REPORTING
15
REPORTS TO CITY COUNCIL
The City Treasurer shall prepare and submit a quarterly investment report to the City
Council. This report will include the following elements relative to the investments held
at quarter-end.
1. Face value.
2. Security description.
3. Coupon rate.
4. Maturity date.
5. Investment rating.
6. Investment type.
7. Purchase date.
8. Cost of security.
9. Yield-to-Maturity
10. Estimated market value.
11. Amortized premium/discount.
12. Unrealized Gain <Loss>.
13. Listing of investment by maturity.
14. Gains or Losses on the sale of securities not held to maturity.
15. Bank failures.
16. Investment ratings downgraded by Moody’s or Standard and Poor’s.
17. Statement relating the report to the Statement of Investment Policy.
18. Statement that there are sufficient funds to meet the next six months’
obligations.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
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IX. INVESTMENT POLICY REVIEW AND ADOPTION
16
The Statement of Investment Policy shall be submitted annually as needed to the City
Council for adoption. The policy shall be reviewed at least annuallyperiodically to ensure
its consistency with the overall objectives of the City and its relevance to current law
and financial and economic trends. Any modifications made thereto must be approved
by the City Council.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
Page 37
APPENDIX: Glossary
Glossary-1
The following is a glossary* of key investing terms, many of which appear in GFOA’S
Sample Investment Policy.
Accrued Interest - The accumulated interest due on a bond as of the last interest
payment made by the issuer.
Agency - A debt security issued by a federal or federally sponsored ag ency. Federal
agencies are backed by the full faith and credit of the U.S. Government. Federally
sponsored agencies (FSAs) are backed by each particular agency with a market
perception that there is an implicit government guarantee. An example of federa l
agency is the Government National Mortgage Association (GNMA). An example of a
FSA is the Federal National Mortgage Association (FNMA).
Amortization - The systematic reduction of the amount owed on a debt issue through
periodic payments of principal.
Average Life - The average length of time that an issue of serial bonds and/or term
bonds with a mandatory sinking fund feature is expected to be outstanding.
Basis Point - A unit of measurement used in the valuation of fixed -income securities
equal to 1/100 of 1 percent of yield, e.g., “1/4” of 1 percent is equal to 25 basis points.
Bid - The indicated price at which a buyer is willing to purchase a security or
commodity.
Book Value - The value at which a security is carried on the inventory lists or oth er
financial records of an investor. The book value may differ significantly from the
security’s current value in the market.
Callable Bond - A bond issue in which all or part of its outstanding principal amount
may be redeemed before maturity by the issuer under specified conditions.
Call Price - The price at which an issuer may redeem a bond prior to maturity. The
price is usually at a slight premium to the bond’s original issue price to compensate the
holder for loss of income and ownership.
Call Risk - The risk to a bondholder that a bond may be redeemed prior to maturity.
Cash Sale/Purchase - A transaction that calls for delivery and payment of securities on
the same day that the transaction is initiated.
*This glossary has been adapted from an article, entitled “Investment terms for everyday use,” that appeared in the April 5, 1996,
issue of Public Investor, GFOA’s subscription investment newsletter.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
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Glossary-2
Collateralization - Process by which a borrower pledges securities, property, or other
deposits for the purpose of securing the repayment of a loan and/or security.
Commercial Paper - An unsecured short-term promissory note issued by corporations,
with maturities ranging from 2 to 365 days.
Convexity - A measure of a bond’s price sensitivity to changing interest rates. A high
convexity indicates greater sensitivity of a bond’s price to interest rate changes.
Coupon Rate - The annual rate of interest received by an inves tor from the issuer of
certain types of fixed-income securities. Also known as the “interest rate”.
Credit Quality - The measurement of the financial strength of a bond issuer. This
measurement helps an investor to understand an issuer’s ability to make timely interest
payments and repay the loan principal upon maturity. Generally, the higher the credit
quality of a bond issuer, the lower the interest rate paid by the issuer because the risk of
default is lower. Credit quality ratings are provided by nationally recognized rating
agencies.
Credit Risk - The risk to an investor that an issuer will default in the payment of interest
and/or principal on a security.
Current Yield (Current Return) - A yield calculation determined by dividing the annual
interest received on a security by the current market price of that security.
Delivery Versus Payment (DVP) - A type of securities transaction in which the
purchaser pays for the securities when they are delivered either to the purchaser or
his/her custodian.
Derivative Security - Financial instrument created from, or whose value depends upon,
one or more underlying assets or indexes of asset values.
Discount - The amount by which the par value of a security exceeds the price paid for
the security.
Diversification - A process of investing assets among a range of security types by
sector, maturity, and quality rating.
Duration - A measure of the timing of the cash flows, such as the interest payments
and the principal repayment, to be received from a given f ixed-income security. This
calculation is based on three variables: term to maturity, coupon rate, and yield to
maturity. The duration of a security is a useful indicator of its price volatility for given
changes in interest rates.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
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Glossary-3
Fair Value - The amount at which an investment could be exchanged in a current
transaction between willing parties, other than in a forced or liquidation sale.
Federal Funds (Fed Funds) - Funds placed in Federal Reserve banks by depository
institutions in excess of current reserve requirements. These depository institutions
may lend fed funds to each other overnight or on a longer basis. They may also
transfer funds among each other on a same -day basis through the Federal Reserve
banking system. Fed funds are considered to be immediately available funds.
Federal Funds Rate - Interest rate charged by one institution lending federal funds to
the other.
Government Securities - An obligation of the U.S. government, backed by the full faith
and credit of the government. These securities are regarded as the highest quality of
investment securities available in the U.S. securities market. See “Treasury Bills,
Notes, and Bonds.”
Interest Rate - See “Coupon Rate”.
Interest Rate Risk - The risk associated with declines or rises in interest rates that
cause an investment in a fixed-income security to increase or decrease in value.
Internal Controls - An internal control structure designed to ensure that the assets of
the entity are protected from loss, theft, or misuse. The internal control structure is
designed to provide reasonable assurance that these objectives are met. The concept
of reasonable assurance recognizes that 1) the cost of a control should not exceed the
benefits likely to be derived and 2) the valuation of costs and benefits requires
estimates and judgments by management. Internal controls should address the
following points:
1. Control of collusion - Collusion is a situation where two or more employees are
working in conjunction to defraud their employers.
2. Separation of transaction authority from accounting and record keeping - By
separating the person who authorizes or performs the transaction from the people
who record or otherwise account for the transaction, a separation of duties is
achieved.
3. Custodial safekeeping - Securities purchased from any bank or dealer including
appropriate collateral (as defined by state law) shall be p laced with an independent
third party for custodial safekeeping.
4. Avoidance of physical delivery securities - Book-entry securities are much easier to
transfer and account for since actual delivery of a document never takes place.
Delivered securities must be properly safeguarded against loss or destruction. The
potential for fraud and loss increases with physically delivered securities.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
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Glossary-4
Internal Controls (continued)
5. Clear delegation of authority to subordinate staff members - Subordinate staff
members must have a clear understanding of their authority and responsibilities to
avoid improper actions. Clear delegation of authority also preserves the internal
control structure that is contingent on the various staff positions and their respective
responsibilities.
6. Written confirmation of transactions for investments and wire transfers - Due to the
potential for error and improprieties arising from telephone and electronic
transactions, all transactions should be supported by written communications and
approved by the appropriate person. Written communications may be via fax if on
letterhead and if the safekeeping institution has a list of authorized signatures.
7. Development of a wire transfer agreement with the lead bank and third -party
custodian - The designated official should ensure that an agreement will be entered
into and will address the following points: controls, security provisions, and
responsibilities of each party making and receiving wire transfers.
Inverted Yield Curve - A chart formation that illustrates long-term securities having
lower yields than short-term securities. This configuration usually occurs during periods
of high inflation coupled with low levels of confidence in the economy and a restrictive
monetary policy.
Investment Company Act of 1940 - Federal legislation which sets the standards by
which investment companies, such as mutual funds, are regulated in the areas of
advertising, promotion, performance reporting requirements, and securities valuations.
Investment Policy - A concise and clear statement of the objectives and parameters
formulated by an investor or investment manager for a portfolio of investment securities.
Investment-grade Obligations - An investment instrument suitable for purchase by
institutional investors under the prudent person rule. Investment -grade is restricted to
those obligations rated BBB or higher by a rating agency.
Liquidity - An asset that can be converted easily and quickly into cash.
Local Government Agency Investment Pool Fund (LGIPLAIF) - The Local Agency
Investment Fund (LAIF), is a voluntary program created by statute; began in 1977 as an
investment alternative for California's local governments and special districts and it
continues today. The enabling legislation for the LAIF is Section 16429.1 et seq. of the
California Government Code.
This program offers local agencies the opportunity to participate in a major portfolio,
which invests hundreds of millions of dollars, using the investment expertise of the State
Treasurer's Office investment staff at no additional cost to the taxpayer. This in -house
management team is comprised of civil servants who have each worked for the State
Treasurer's Office for an average of 20 years.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
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Glossary-5
An investment by local governments in which their money is pooled as a method for
managing local funds.
Mark-to-market - The process whereby the book value or collateral value of a security
is adjusted to reflect its current market value.
Market Risk - The risk that the value of a security will rise or decline as a result of
changes in market conditions.
Market Value - Current market price of a security.
Maturity - The date on which payment of a financial obligation is due. The final st ated
maturity is the date on which the issuer must retire a bond and pay the face value to the
bondholder. See “Weighted Average Maturity.”
Money Market Mutual Fund - Mutual funds that invest solely in money market
instruments (short-term debt instruments, such as Treasury bills, commercial paper,
bankers’ acceptances, repos and federal funds).
Mutual Fund - An investment company that pools money and can invest in a variety of
securities, including fixed-income securities and money market instruments. Mutual
funds are regulated by the Investment Company Act of 1940 and must abide by the
following Securities and Exchange Commission (SEC) disclosure guidelines:
1. Report standardized performance calculations.
2. Disseminate timely and accurate information regarding the fund’s holdings,
performance, management and general investment policy.
3. Have the fund’s investment policies and activities supervised by a board of trustees,
which are independent of the adviser, administrator or other vendor of the fund.
4. Maintain the daily liquidity of the fund’s shares.
5. Value their portfolios on a daily basis.
6. Have all individuals who sell SEC-registered products licensed with a self-regulating
organization (SRO) such as National Association of Securities Dealers (NASD).
7. Have an investment policy governed by a prospectus that is updated and filed by the
SEC annually.
Mutual Fund Statistical Services - Companies that track and rate mutual funds, e.g.,
IBC/Donoghue, Lipper Analytical Services, and Morningstar.
National Association of Securities Dealers (NASD) - A self-regulatory organization
(SRO) of brokers and dealers in the over-the-counter securities business. Its regulatory
mandate includes authority over firms that distribute mutual fund shares as well as other
securities.
Net Asset Value - The market value of one share of an investment company, such as a
mutual fund. This figure is calculated by totaling a fund’s assets which includes
securities, cash, and any accrued earnings, subtracting this from the fund’s liabili ties
and dividing this total by the number of shares outstanding. This is calculated once a
ITEM NUMBER: A-2
DATE: 05/24/16
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Glossary-6
day based on the closing price for each security in the fund’s portfolio. (See below.)
[(Total assets) - (Liabilities)]/(Number of shares outstanding)
No Load Fund - A mutual fund that does not levy a sales charge on the purchase of its
shares.
Nominal Yield - The stated rate of interest that a bond pays its current owner, based on
par value of the security. It is also known as the “coupon,” “coupon rate,” or “interest
rate.”
Offer - An indicated price at which market participants are willing to sell a security or
commodity. Also referred to as the “Ask price.”
Par - Face value or principal value of a bond, typically $1,000 per bond.
Positive Yield Curve - A chart formation that illustrates short-term securities having
lower yields than long-term securities.
Premium - The amount by which the price paid for a security exceeds the security’s par
value.
Prime Rate - A preferred interest rate charged by commercial banks to their most
creditworthy customers. Many interest rates are keyed to this rate.
Principal - The face value or par value of a debt instrument. Also may refer to the
amount of capital invested in a given security.
Prospectus - A legal document that must be provided to any prospective purchaser of
a new securities offering registered with the SEC. This can include information on the
issuer, the issuer’s business, the proposed use of proceeds, the experience of the
issuer’s management, and certain certified financial statements.
Prudent Person Rule - An investment standard outlining the fiduciary responsibilities of
public funds investors relating to investment practices.
Regular Way Delivery - Securities settlement that calls for delivery and payment on the
third business day following the trade date (T+3); payment on a T+1 basis is currently
under consideration. Mutual funds are settled on a same day basis; government
securities are settled on the next business day.
Reinvestment Risk - The risk that a fixed-income investor will be unable to reinvest
income proceeds from a security holding at the same rate of return currently generated
by that holding.
Repurchase Agreement (Repo or RP) - An agreement of one party to sell securities at
a specified price to a second party and a simultaneous agreement of the first party to
repurchase the securities at a specified price or at a specified later date.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
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Glossary-7
Reverse Repurchase Agreement (Reverse Repo) - An agreement of one party to
purchase securities at a specified price from a second party and a simultaneous
agreement by the first party to resell the securities at a specified price to the second
party on demand or at a specified date.
Rule 2a-7 of the Investment Company Act - Applies to all money market mutual funds
and mandates such funds to maintain certain standards, including a 13 -month maturity
limit and a 90-day average maturity on investments, to help maintain a constant net
asset value of one dollar ($1.00).
Safekeeping - Holding of assets (e.g., securities) by a financial institution.
Serial Bond - A bond issue, usually of a municipality, with various maturity dates
scheduled at regular intervals until the entire issue is retired.
Sinking Fund - Money accumulated on a regular basis in a separate custodial account
that is used to redeem debt securities or preferred stock issues.
Swap - Trading one asset for another.
Term Bond - Bonds comprising a large part or all of a particular issue that come d ue in
a single maturity. The issuer usually agrees to make periodic payments into a sinking
fund for mandatory redemption of term bonds before maturity.
Total Return - The sum of all investment income plus changes in the capital value of
the portfolio. For mutual funds, return on an investment is composed of share price
appreciation plus any realized dividends or capital gains. This is calculated by taking
the following components during a certain period.
(Price appreciation) + (Dividends paid) + (Capital gains) = Total Return
Treasury Bills - Short-term U.S. government non-interest bearing debt securities with
maturities of no longer than one year and issued in minimum denominations of $10,000.
Auctions of three- and six-month bills are weekly, while auctions of one-year bills are
monthly. The yields on these bills are monitored closely in the money markets for signs
of interest rate trends.
Treasury Notes - Intermediate U.S. government debt securities with maturities of one
to ten years and issued in denominations ranging from $1,000 to $1,000,000 or more.
Treasury Bonds - Long-term U.S. government debt securities with maturities of ten
years or longer and issued in minimum denominations of $1,000. Currently, the longest
outstanding maturity for such securities is 30 years.
Uniform Net Capital Rule - SEC Rule 15C3-1 outlining capital requirements for
broker/dealers.
Volatility - A degree of fluctuation in the price and valuation of securities.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
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Glossary-8
“Volatility Risk” Rating - A rating system to clearly indicate the level of volatility and
other non-credit risks associated with securities and certain bond funds. The rating for
bond funds range from those that have extremely low sensitivity to changing market
conditions and offer the greatest stability of the returns (“aaa” by S&P; “V-1” by Fitch) to
those that are highly sensitive with currently identifiable market volatility risk (“ccc -“ by
S&P, “V-10” by Fitch).
Weighted Average Maturity (WAM) - The average maturity of all the securities that
comprise a portfolio. According to SEC rule 2a -7, the WAM for SEC registered money
market mutual funds may not exceed 90 days and no one security may have a maturity
that exceeds 397 days.
When Issued (WI) - A conditional transaction in which an authorized new security has
not been issued. All “when issued” transactions are settled when the actual security is
issued.
Yield - The current rate of return on an investment security generally expressed as a
percentage of the security’s current price.
Yield-to-call (YTC) - The rate of return an investor earns from a bond assuming the
bond is redeemed (called) prior to its nominal maturity date.
Yield-to-maturity - The rate of return yielded by a debt security held to maturity when
both interest payments and the investor’s potential capital gain or loss are included in
the calculation of return.
Zero-coupon Securities - Security that is issued at a discount and makes no periodic
interest payments. The rate of return consists of a gradual accretion of the princip al of
the security and is payable at par upon maturity.
ITEM NUMBER: A-2
DATE: 05/24/16
ATTACHMENT: 2
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March 2016
March 2016 Investment Report
RECOMMENDATION:
REPORT IN BRIEF:
Cash and Investments
Checking 533,890$
Zoo Credit Card Deposit Account 15,720
Money Market Accounts 39,194
Certificates of Deposit 11,017,466
Government Securities 15,322,595
LAIF 10,727,028
Cash with Fiscal Agents 2,669,182
Cash in Banks at March 31, 2016 40,325,075$
Outstanding Checks (55,403)
Cash and Investments at March 31, 2016 40,269,672$
Investment Activity
Securities Purchased:
Purchase Date Description Type Cost Maturity Date
02/26/16 FFCB
CUSIP #31331SJR5
Government
Security
$ 188,260 12/16/19
02/26/16 FHLMC
CUSIP #3134G44G0
Government
Security
354,361 05/22/20
02/26/16 FNMA
CUSIP #3136G16D6
Government
Security
502,355 06/26/20
02/26/16 FAMC
CUSIP #3132X0EQ0
Government
Security
459,432 01/25/21
02/26/16 FHLB
CUSIP #3133827D9
Government
Security
488,698 02/08/21
Atascadero City Council
Council receive and file the City Treasurer's report for quarter ending March 2016.
Staff Report - City Treasurer
Page 1 of 13
ITEM NUMBER: A-3
DATE: 05/24/16
Page 46
Securities Matured:
Maturity Date Description Type Original Cost Amount Matured
01/07/16 World Financial Capital
Bank
Certificate of
Deposit
$ 190,000 $ 190,000
Securities Sold/Called Prior to Maturity:
Transaction /
Tran Date Description / Type
Original Cost /
Maturity Sale Price
Gain / (Loss)
on Sale
01/07/16 Safra National Bank Certificate of
Deposit
$ 245,000 $ 245,000
Other Reportable Activities:
None
Investment Activity (continued)
Page 2 of 13
ITEM NUMBER: A-3
DATE: 05/24/16
Page 47
CITY OF ATASCADERO
TREASURER'S REPORT
CASH & INVESTMENTS ACTIVITY SUMMARY
for the quarter ending March 31, 2016
CHECKING FISCAL
ACCOUNTS INVESTMENTS AGENT TOTALS
Balance per Banks at
January 1, 2016 $1,498,394 $34,316,784 $2,291,783 38,106,961
Receipts 7,380,257 98,606 626,110 8,104,973
Recognition of Premiums &
Discounts (6,173) - (6,173)
Disbursements (5,631,975) (248,711) (5,880,686)
Transfers In 3,596,139 6,293,205 - 9,889,344
Transfers Out (6,293,205) (3,596,139) - (9,889,344)
Balance per Banks at
March 31, 2016 $549,610 $37,106,283 $2,669,182 40,325,075
Deposits in Transit -
Outstanding Checks (55,403)
Adjusted Treasurer's Balance $40,269,672
Page 3 of 13
ITEM NUMBER: A-3
DATE: 05/24/16
Page 48
MATURITY DESCRIPTION PURCHASE INVESTMENT INVESTMENT STATED FACE PREMIUM/COST OF MARKET UNREALIZED
DATE (ISSUER)DATE TYPE RATING % RATE YIELD VALUE (DISCOUNT)INVESTMENT VALUE GAIN / (LOSS)
Funds Managed by City
n/a Local Agency Invest.n/a State Investment Fund n/a n/a 0.51%10,727,028$ n/a 10,727,028$ 10,729,399$ 2,371$
Fund (LAIF)
n/a Broker Money Market n/a Money Fund n/a n/a Vary 39,194 n/a 39,194 39,194 -
06/07/16 Scotiabank 06/07/13 Certificate of Deposit n/a 0.70%0.70%245,000 n/a 245,000 245,100 100
San Juan, PR
08/25/16 Federal Home Loan Mtge Corp 12/21/11 Government Security Aaa 2.00%1.01%500,000 1,984 501,984 502,965 981
CUSIP #3137EACW7
09/09/16 Federal Home Loan Bank 10/14/11 Government Security Aaa 2.00%1.10%275,000 1,094 276,094 276,884 790
CUSIP #313370TW8
09/28/16 Federal National Mortgage Assn 10/25/11 Government Security Aaa 1.25%1.07%500,000 451 500,451 501,780 1,329
CUSIP #3135G0CM3
10/15/16 First Sentry Bank, Inc.10/05/11 Certificate of Deposit n/a 1.30%1.30%245,000 n/a 245,000 245,884 884
Huntington, WV
11/15/16 Federal National Mortgage Assn 11/30/11 Government Security Aaa 1.38%1.10%500,000 859 500,859 502,640 1,781
CUSIP #3135G0ES8
11/21/16 Banco Popular de Puerto Rico 11/21/12 Certificate of Deposit n/a 0.90%0.90%245,000 n/a 245,000 245,426 426
Hato Rey, PR
12/28/16 Barclays Bank 12/28/11 Certificate of Deposit n/a 2.00%2.00%245,000 n/a 245,000 247,536 2,536
Wilmington, DE
01/30/17 Federal National Mortgage Assn 01/30/12 Government Security Aaa 1.25%1.00%500,000 1,024 501,024 502,345 1,321
CUSIP #3135G0GY3
02/10/17 Cardinal Bank 02/10/12 Certificate of Deposit n/a 1.20%1.20%245,000 n/a 245,000 246,009 1,009
McLean, VA
02/16/17 Thomasville National Bank 02/16/12 Certificate of Deposit n/a 1.00%1.00%245,000 n/a 245,000 245,595 595
Thomasville, GA
04/10/17 Federal Home Loan Bank 05/02/12 Government Security Aaa 1.32%0.91%500,000 2,071 502,071 503,475 1,404
CUSIP #313378SM4
04/27/17 Federal National Mortgage Assn 06/11/12 Government Security Aaa 1.13%0.76%500,000 1,936 501,936 502,345 409
CUSIP #3135GOJA2
INVESTMENT REPORT
CITY OF ATASCADERO
March 31, 2016
Page 4 of 13 ITEM NUMBER: A-3DATE: 05/24/16Page 49
MATURITY DESCRIPTION PURCHASE INVESTMENT INVESTMENT STATED FACE PREMIUM/COST OF MARKET UNREALIZED
DATE (ISSUER)DATE TYPE RATING % RATE YIELD VALUE (DISCOUNT)INVESTMENT VALUE GAIN / (LOSS)
INVESTMENT REPORT
CITY OF ATASCADERO
March 31, 2016
05/12/17 Federal Home Loan Mtge Corp 06/11/12 Government Security Aaa 1.25%0.78%500,000$ 2,594$ 502,594$ 503,075$ 481$
CUSIP #3137EADF3
05/12/17 Federal Home Loan Mtge Corp 06/29/12 Government Security Aaa 1.25%0.78%500,000 2,608 502,608 503,075 467
CUSIP #3137EADF3
06/09/17 Federal Home Loan Bank 07/24/12 Government Security Aaa 1.00%0.70%500,000 1,781 501,781 501,875 94
CUSIP #313379FW4
06/19/17 Federal Home Loan Bank 07/24/12 Government Security Aaa 1.01%0.70%500,000 1,878 501,878 501,890 12
CUSIP #313379VE6
07/28/17 Federal Home Loan Mtge Corp 08/29/12 Government Security Aaa 1.00%0.74%500,000 1,714 501,714 501,805 91
CUSIP #3137EADJ5
09/08/17 Federal Home Loan Bank 09/27/12 Government Security Aaa 0.75%0.74%500,000 74 500,074 499,740 (334)
CUSIP #313380EC7
09/21/17 Federal Farm Credit Bank 09/27/12 Government Security Aaa 0.83%0.73%500,000 733 500,733 500,165 (568)
CUSIP #3133EAY28
11/21/17 Goldman Sachs Bank USA 11/21/12 Certificate of Deposit n/a 1.35%1.35%245,000 n/a 245,000 246,210 1,210
New York, NY
03/26/18 Ally Bank 09/24/15 Certificate of Deposit n/a 1.45%1.45%245,000 n/a 245,000 246,453 1,453
Midvale, UT
05/02/18 American Express Centurion 05/02/13 Certificate of Deposit n/a 1.10%1.10%245,000 n/a 245,000 246,169 1,169
Salt Lake City, UT
05/03/18 First Bank 05/03/13 Certificate of Deposit n/a 1.00%1.00%245,000 n/a 245,000 246,171 1,171
Santurce, PR
05/29/18 Discover Bank 05/29/13 Certificate of Deposit n/a 1.20%1.20%245,000 n/a 245,000 245,093 93
Greenwood, DE
05/30/18 Beal Bank 05/29/13 Certificate of Deposit n/a 1.00%1.00%245,000 n/a 245,000 244,052 (948)
Las Vegas, NV
06/27/18 Beal Bank 06/26/13 Certificate of Deposit n/a 1.00%1.00%245,000 n/a 245,000 245,818 818
Plano, TX
07/24/18 Compass Bank 07/24/13 Certificate of Deposit n/a 1.70%1.70%245,000 n/a 245,000 249,550 4,550
Birmingham, AL
Page 5 of 13 ITEM NUMBER: A-3DATE: 05/24/16Page 50
MATURITY DESCRIPTION PURCHASE INVESTMENT INVESTMENT STATED FACE PREMIUM/COST OF MARKET UNREALIZED
DATE (ISSUER)DATE TYPE RATING % RATE YIELD VALUE (DISCOUNT)INVESTMENT VALUE GAIN / (LOSS)
INVESTMENT REPORT
CITY OF ATASCADERO
March 31, 2016
07/24/18 Mercantil Bank 07/24/13 Certificate of Deposit n/a 1.75%1.75%245,000$ n/a 245,000$ 249,043$ 4,043$
Coral Gables, FL
08/21/18 Institution for Savings 08/21/13 Certificate of Deposit n/a 1.60%1.60%245,000 n/a 245,000 249,043 4,043
Newburyport, MA
08/23/18 Merchants National Bank 08/23/13 Certificate of Deposit n/a 1.60%1.60%245,000 n/a 245,000 249,047 4,047
Hillsboro, OH
09/18/18 York Traditions Bank 09/18/13 Certificate of Deposit n/a 1.80%1.80%245,000 n/a 245,000 248,285 3,285
York, PA
09/25/18 Third Federal Savings & Loan 09/25/13 Certificate of Deposit n/a 1.90%1.90%245,000 n/a 245,000 249,486 4,486
Cleveland, OH
10/15/18 Delta National Bank & Trust 10/23/13 Certificate of Deposit n/a 1.75%1.90%245,000 (896) 244,104 245,083 979
New York, NY
10/23/18 Sallie Mae Bank 10/23/13 Certificate of Deposit n/a 2.05%1.90%245,000 n/a 245,000 249,476 4,476
Salt Lake City, UT
11/28/18 Morton Community Bank 09/28/15 Certificate of Deposit n/a 1.30%1.30%245,000 n/a 245,000 247,960 2,960
Salt Lake City, UT
12/26/18 Marlin Business Bank 09/25/15 Certificate of Deposit n/a 1.40%1.40%245,000 n/a 245,000 248,085 3,085
Hillsboro, OH
01/28/19 Gold Coast Bank 10/09/14 Certificate of Deposit n/a 1.75%1.75%240,000 n/a 240,000 242,126 2,126
Chicago, IL
02/21/19 Federal Home Loan Mtge Corp 09/18/15 Government Security Aaa 1.70%1.25%1,000,000 12,553 1,012,553 1,021,810 9,257
CUSIP #3134G3PA2
05/14/19 Cit Bank 05/14/14 Certificate of Deposit n/a 1.95%1.95%245,000 n/a 245,000 249,116 4,116
Salt Lake City, UT
05/21/19 Minnwest Bank 05/21/14 Certificate of Deposit n/a 1.90%1.90%245,000 n/a 245,000 249,209 4,209
Sioux Falls, SD
05/30/19 Bar Harbor 09/30/14 Certificate of Deposit n/a 1.85%1.85%245,000 n/a 245,000 247,952 2,952
Bar Harbor, ME
06/18/19 Community One Bank 06/18/14 Certificate of Deposit n/a 1.70%1.70%245,000 n/a 245,000 249,035 4,035
New York, NY
Page 6 of 13 ITEM NUMBER: A-3DATE: 05/24/16Page 51
MATURITY DESCRIPTION PURCHASE INVESTMENT INVESTMENT STATED FACE PREMIUM/COST OF MARKET UNREALIZED
DATE (ISSUER)DATE TYPE RATING % RATE YIELD VALUE (DISCOUNT)INVESTMENT VALUE GAIN / (LOSS)
INVESTMENT REPORT
CITY OF ATASCADERO
March 31, 2016
06/27/19 Synchrony Bank 06/27/14 Certificate of Deposit n/a 2.05%2.05%245,000$ n/a 245,000$ 248,905$ 3,905$
Salt Lake City, UT
07/24/19 American Express 07/24/14 Certificate of Deposit n/a 2.00%2.00%245,000 n/a 245,000 248,984 3,984
Salt Lake City, UT
07/25/19 NCB FSB 07/25/14 Certificate of Deposit n/a 1.80%1.80%245,000 n/a 245,000 249,391 4,391
Hillsboro, OH
08/13/19 NBT Bank 08/13/14 Certificate of Deposit n/a 2.00%2.00%245,000 n/a 245,000 248,910 3,910
Norwich, NY
08/20/19 Webster Bank 08/20/14 Certificate of Deposit n/a 1.90%1.90%245,000 n/a 245,000 248,812 3,812
Waterbury, CT
09/24/19 Capital One Bank 09/24/14 Certificate of Deposit n/a 2.05%2.05%245,000 n/a 245,000 248,668 3,668
Glen Allen, VA
11/20/19 Frontier Bank 11/20/15 Certificate of Deposit n/a 1.50%1.50%245,000 n/a 245,000 248,467 3,467
Omaha, NE
12/16/19 Federal Farm Credit Bank 02/26/16 Government Security Aaa 4.95%1.12%165,000 22,757 187,757 188,362 605
CUSIP #31331SJR5
01/21/20 Washington Trust 11/20/15 Certificate of Deposit n/a 1.50%1.50%245,000 n/a 245,000 248,241 3,241
Westerly, RI
03/13/20 Federal Home Loan Mtge Corp 09/18/15 Government Security Aaa 1.65%1.65%1,000,000 134 1,000,134 1,017,330 17,196
CUSIP #3134G35V8
04/30/20 Federal National Mortgage Assn 11/20/15 Government Security Aaa 1.50%1.66%695,000 (4,372) 690,628 700,449 9,821
CUSIP #3136G0W23
05/15/20 Bridgewater Bank 11/17/15 Certificate of Deposit n/a 1.45%1.45%245,000 n/a 245,000 248,496 3,496
Bloomington, MN
05/22/20 Federal Home Loan Mtge Corp 02/26/16 Government Security Aaa 4.95%1.12%350,000 4,273 354,273 351,285 (2,988)
CUSIP #3134G44G0
06/22/20 Federal National Mortgage Assn 11/05/15 Government Security Aaa 1.50%1.61%1,000,000 (4,416) 995,584 1,011,040 15,456
CUSIP #3135G0D75
06/26/20 Federal National Mortgage Assn 02/26/16 Government Security Aaa 1.35%1.24%500,000 2,313 502,313 499,325 (2,988)
CUSIP #3136G16D6
Page 7 of 13 ITEM NUMBER: A-3DATE: 05/24/16Page 52
MATURITY DESCRIPTION PURCHASE INVESTMENT INVESTMENT STATED FACE PREMIUM/COST OF MARKET UNREALIZED
DATE (ISSUER)DATE TYPE RATING % RATE YIELD VALUE (DISCOUNT)INVESTMENT VALUE GAIN / (LOSS)
INVESTMENT REPORT
CITY OF ATASCADERO
March 31, 2016
07/30/20 Federal Home Loan Mtge Corp 11/20/15 Government Security Aaa 1.55%1.74%555,000$ (4,295)$ 550,705$ 564,962$ 14,257$
CUSIP #3134G33Z1
09/23/20 Capital One Bank 09/23/15 Certificate of Deposit n/a 2.30%2.30%245,000 n/a 245,000 249,851 4,851
McLean, VA
09/30/20 BMW Bank of North America 09/30/15 Certificate of Deposit n/a 2.20%2.20%245,000 n/a 245,000 249,736 4,736
Salt Lake City, UT
11/12/20 Enerbank USA 11/12/15 Certificate of Deposit n/a 1.80%1.80%245,000 n/a 245,000 249,104 4,104
Salt Lake City, UT
11/20/20 First Business Bank 11/20/15 Certificate of Deposit n/a 1.80%1.80%245,000 n/a 245,000 249,060 4,060
Madison, WI
11/30/20 Federal National Mortgage Assn 11/05/15 Government Security Aaa 1.50%1.70%1,000,000 (9,033) 990,967 1,015,060 24,093
CUSIP #3135G0F73
11/30/20 Federal National Mortgage Assn 11/20/15 Government Security Aaa 1.50%1.81%500,000 (6,906) 493,094 499,955 6,861
CUSIP #3135G0F73
12/10/20 Two Rivers Community Bank 12/10/15 Certificate of Deposit n/a 1.75%1.75%245,000 n/a 245,000 249,116 4,116
Middletown, NJ
12/24/20 Celtic Bank 12/24/15 Certificate of Deposit n/a 1.85%1.85%245,000 n/a 245,000 245,037 37
Salt Lake City, UT
12/28/20 Federal National Mortgage Assn 11/20/15 Government Security Aaa 1.50%1.81%800,000 (890) 799,110 820,776 21,666
CUSIP #3135G0H55
12/28/20 Citizens State Bank 12/28/15 Certificate of Deposit n/a 1.85%1.85%245,000 n/a 245,000 248,925 3,925
Lacrosse, WI
12/29/20 First International Bank 12/29/15 Certificate of Deposit n/a 1.85%1.85%245,000 n/a 245,000 250,618 5,618
Watford City, ND
01/25/21 Federal Agriculture Mtge Corp 02/26/16 Government Security Aaa 1.55%1.34%455,000 4,462 459,462 457,289 (2,173)
CUSIP #3132X0EQ0
02/08/21 Federal Home Loan Mtge Corp 02/26/16 Government Security Aaa 1.75%1.37%480,000 8,576 488,576 487,814 (762)
CUSIP #3133827D9
Total Funds Managed by the City 37,061,222 45,061 37,106,283 37,356,442 250,159
Page 8 of 13 ITEM NUMBER: A-3DATE: 05/24/16Page 53
ITEM NUMBER: A-3DATE: 05/24/16
Page 54
City of Atascadero
Investments by Type
March 2016
Investment March 2016
LAIF 10,727,028$
Certificates of Deposit 11,017,466
Government Securities 15,322,595
Cash with Fiscal Agent 2,669,182
Other 39,194
39,775,465$
LAIF
27%
Certificates of Deposit
28%
Government Securities
38%
Cash with Fiscal Agent
7%
Page 10 of 13
ITEM NUMBER: A-3
DATE: 05/24/16
Page 55
City of Atascadero
Investments by Maturity *
March 2016
Investment March 2016
On Demand 10,766,222$
Within One Month -
One Month to One Year 3,750,412
One to Five Years 22,589,649
37,106,283$
* Cash with fiscal agent is not included in the totals for this graph because the amounts are restricted based on
bond covenants, and therefore, the City doesn't retain the option to liquefy these funds at will.
On Demand
29% One Month to One Year
10%
One to Five Years
61%
Page 11 of 13
ITEM NUMBER: A-3
DATE: 05/24/16
Page 56
City of Atascadero
Investments by Custodial Agent
March 2016
Custodial Agent March 2016
State of California 10,727,028$
Union Bank 26,379,255
Bank of New York 2,669,182
39,775,465$
State of California
27%
Union Bank
66%
Bank of New York
7%
Page 12 of 13
ITEM NUMBER: A-3
DATE: 05/24/16
Page 57
City of Atascadero
Investment Yield vs. 2-Year Treasury Yield
For the Quarter Ended March 31, 2016
City Yield
2-Yr
Treasury
Weighted
Portfolio
Yield
March 2014 0.95%0.37%
June 2014 0.92%0.40%
September 2014 1.11%0.43%
December 2014 1.04%0.36%
March 2015 1.01%0.47%
June 2015 0.81%0.53%
September 2015 1.01%0.53%
December 2015 1.18%0.66%
March 2016 1.18%0.65%
0.00%
0.20%
0.40%
0.60%
0.80%
1.00%
1.20%
1.40%
City Yield 2-Yr Treasury Weighted Portfolio Yield
Page 13 of 13
ITEM NUMBER: A-3
DATE: 05/24/16
Page 58
ITEM NUMBER: A-4
DATE: 05/24/16
Atascadero City Council
Staff Report - Community Development Department
Final Map 2016-0182
Parcel Map AT 14-0028 (TPM 2014-0101)
10380 El Camino Real
(Henderson)
RECOMMENDATIONS:
Council:
1. Accept Final Parcel Map 2016-0182 (Parcel Map AT 14-0028); and
2. Reject, without prejudice to future acceptance on behalf of the public
by the Council of the City of Atascadero, the offer of dedication for
public drainage easement; and
3. Authorize and direct the City Clerk to endorse the Council’s approval
on the Map.
DISCUSSION:
Tentative Parcel Map 2014-0101 was approved by the City Council on
September 9, 2014. The Tentative Parcel Map approved the division of one
existing 0.37-acre parcel into four (4) parcels of approximately 4,000 square feet
each. The subject site is in the Residential Multifamily-10 (RMF-10) zoning
district. The Tentative Parcel Map was approved concurrently with a Conditional
Use Permit (Master Plan of Development) and a Planned Development #7
overlay zone change.
Staff has determined that the Parcel Map is in substantial conformance with the
approved Tentative Parcel Map. Pursuant to California Government Code
Section 66474.1 the approving legislative body (City Council) cannot deny a
Parcel Map that is in substantial conformance with the previously approved
Tentative Map.
An offer of dedication is included with the Final Parcel Map, as required by the
Tentative Parcel Map Conditions of Approval. A ten foot (10’) wide drainage
Page 59
ITEM NUMBER: A-4
DATE: 05/24/16
swale along the westerly property line is being offered for dedication as an
easement for public purposes. This existing drainage area conveys water
collected from the surrounding neighborhood. The legislative body reviewing the
map is required to accept, accept subject to improvement, or reject on beh alf of
the public, any real property offered for dedication for public use in conformity
with the terms of the offer of dedication. Staff recommends that the Council
reject the offer of dedication, but reserve the right to accept in the future.
FISCAL IMPACT:
None
ATTACHMENTS:
1. Final Map 2016-0182 (Parcel Map AT 14-0028)
Page 60
ITEM NUMBER: A-4
DATE: 05/24/16
EXHIBIT 1: Final Map 2016-0182
Parcel Map AT 14-0028 (TPM 2014-0101)
10380 El Camino Real, Henderson
Page 61
ITEM NUMBER: A-5
DATE: 05/24/16
Atascadero City Council
Staff Report – Public Works Department
Temporary Road Closure
Colony Days Parade Route
RECOMMENDATION:
Council adopt the Draft Resolution establishing a temporary Colony Days Parade Route
on Saturday, October 15, 2016, and establishing associated tow-away and “No Parking”
zones and road closures from October 13 – 16, 2016, on the dates, times and locations
as specified in the Draft Resolution.
DISCUSSION:
On Saturday, October 15, 2016, staff is proposing to close El Camino Real, from
Curbaril to Traffic Way, from 8:00 a.m. until 1:00 p.m., to conduct the annual Colony
Days Parade. The proposed route for this year’s Colony Days Parade begins on El
Camino Real at the intersection with Pueblo Avenue, proceeds northbound on E l
Camino Real to Traffic Way, then turns right (eastbound) onto Traffic Way and
terminates at the intersection of Traffic Way and Lewis Avenue. The route is similar to
the Hot El Camino Cruise Nite route, except that it is only one way. Additional road
closures will be required for parade staging near the southern starting area. These
closures include Pueblo Avenue between Santa Ysabel Avenue and San Luis Avenue,
and San Luis Avenue between Pueblo Avenue and Curbaril Avenue. The closures are
listed on the Draft Resolution (Attachment 1) and on the map.
The proposed route requires a Caltrans Encroachment Permit for the closure of
Highway 41 at El Camino Real and the closure of the northbound Highway 41 exit. As
part of the Encroachment Permit, the City must provide a detour for Highway 41, which
is proposed via Curbaril Avenue and Santa Ysabel Avenue . Cal Trans will need a
resolution from the Atascadero City Council authorizing the closure of El Camino Real
and the other streets affected along the propo sed Colony Days Parade route.
The Annual Colony Days Parade is coordinated by the Colony Days Committee. “Tent
City” and festivities following the parade will continue to be centered in and around the
Sunken Gardens. Palma Avenue and East and West Mall are proposed to be closed in
order to serve as a staging area for several of the events and vendor booths.
Page 62
ITEM NUMBER: A-5
DATE: 05/24/16
FISCAL IMPACT:
This is a non-profit event co-sponsored by the City and is expected to cost less than
$3,000 in budgeted General Funds. The Colony Days Committee will provide the
necessary resources to cover for the additional costs related to the expanded parade
route.
ALTERNATIVES: None proposed.
ATTACHMENTS:
1. Draft Resolution
2. Proposed Parade Route and Hwy 41 Detour Route
Page 63
ITEM NUMBER: A-5
DATE: 05/24/16
ATTACHMENT: 1
DRAFT RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ATASCADERO, CALIFORNIA
CREATING A TEMPORARY COLONY DAYS PARADE ROUTE
BE IT RESOLVED by the City Council of the City of Atascadero that Colony Days
parade route is hereby established as El Camino Real from Curbaril Avenue to Traffic Way to
Lewis Avenue to West Mall and ending at Lewis Avenue with the Colony Day Festivities
centered around the Sunken Gardens. Additionally, Curbaril Avenue from El Camino Real to
Luis Avenue, Luis Avenue from Curbaril Avenue to Pueblo Avenue and Pueblo Avenue from
Luis Avenue to El Camino Real will be closed for Colony Days parade staging area.
BE IT FURTHER RESOLVED that in order to provide a reserved route for the parade,
staging and associated activities, the following actions are required:
Thursday, October 13, 2016 through Sunday, October 16, 2016 – 24 hours
Establish No Parking and tow-away zone
East Mall – South-side only, from 5901B to the entrance to the City Parking Lot.
Saturday, October 15, 2016 – 6:00 a.m. until 5:00 p.m.
Establish road closure and tow-away zone
East Mall, from El Camino Real to Lewis Avenue
West Mall, from El Camino Real to Lewis Ave.
Palma Avenue, from East Mall to West Mall
Saturday, October 15, 2016 – 8:00 a.m. until 1:00 p.m. (Hard closure at 9:00 a.m.)
Establish road closure and tow-away zone
El Camino Real, from Curbaril Ave. to Traffic Way
Traffic Way, from El Camino Real to Lewis Ave.
Lewis Avenue, from Traffic Way to West Mall
Palma, from West Mall to Traffic Way
All of West Mall, from El Camino Real to the Capistrano Bridge
Entrada, from El Camino Real to Lewis Avenue
Page 64
ITEM NUMBER: A-5
DATE: 05/24/16
ATTACHMENT: 1
On motion by Council Member ____________________ and seconded by Council
Member ____________________, the foregoing Resolution is hereby adopted in its entirety on
the following roll call vote:
AYES:
NOES:
ABSENT:
ADOPTED:
CITY OF ATASCADERO
By: ______________________________________
Tom O’Malley, Mayor
ATTEST:
______________________________________
Marcia McClure Torgerson, C.M.C., City Clerk
APPROVED AS TO FORM:
______________________________________
Brian A. Pierik, City Attorney
Page 65
ITEM NUMBER: A-5
DATE: 05/24/16
ATTACHMENT: 2
Page 66
ITEM NUMBER: A-6
DATE: 05/24/16
Atascadero City Council
Staff Report – Public Works Department
Temporary Road Closure
Hot El Camino Cruise Nite 2016
RECOMMENDATION:
Council adopt the Draft Resolution authorizing temporary road closures on Friday,
August 19, 2016, for Hot El Camino Cruise Nite 2016.
DISCUSSION:
On Friday, August 19, 2016, City staff is proposing to close the following for the annual
Hot El Camino Cruise Nite, which begins at 6:30 p.m.:
To be closed from 5:00 p.m. – 8:30 p.m.:
El Camino Real from Curbaril Ave. to Traffic Way
San Luis Ave from Curbaril to Pueblo
Pueblo from San Luis Ave. to El Camino Real
East Mall from El Camino Real to Lewis Ave.
West Mall from El Camino to Lewis Ave.
Entrada from El Camino Real to Lewis Ave.
Traffic Way from El Camino Real to Lewis Ave.
The Hot El Camino Cruise Nite event, coordinated by the Atascadero Police
Department, Recreation Division and the Public Works Department, attracts thousands
of tourists and spectators who line El Camino Real to view the vehicles that participate
in this growing event. Last year there were over 400 vehicles registered.
The route for this year’s “Cruise” is proposed to begin at Curbaril Ave. and end at Traffic
Way. The route requires that Cal Trans or a contractor close the northbound Highway
41 exit and provide a detour for Highway 41 east. Cal Trans has requested a resolution
from the Atascadero City Council authorizing the closure of El Camino Real and the
other streets affected along the proposed “Cruise” route.
Page 67
ITEM NUMBER: A-6
DATE: 05/24/16
The following evening “Dancing in the Streets,” a new event for the Cruise Weekend,
will have street closures that will only impact the downtown area from Sunken Gardens
over to Traffic Way. “Dancing in the Streets” is planned for Saturday, August 20 th from
5-9 pm. A resolution is not required for the roads that will be closed during the Dancing
in the Streets event.
FISCAL IMPACT:
No net fiscal impact. The cost of putting on the event is approximately $15,000 in
budgeted funds, and it is anticipated that these costs will be fully recovered through
budgeted sponsorships and entry fees.
ALTERNATIVES: None proposed.
ATTACHMENTS:
1. Draft Resolution
2. Map of the proposed Hot El Camino Nite Cruise route
3. Map of the proposed Detour route
4. Street Closure Request Form
Page 68
ITEM NUMBER: A-6
DATE: 05/24/16
ATTACHMENT: 1
DRAFT RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ATASCADERO, CALIFORNIA
CREATING A TEMPORARY CRUISE ROUTE
BE IT RESOLVED by the City Council of the City of Atascadero that the Hot El Camino
Cruise Nite route is hereby established as: El Camino Real from Curbaril Avenue to Entrada
Avenue to Palma Avenue to Traffic Way and returning to El Camino Real. Additionally,
Curbaril Avenue from El Camino Real to San Luis Avenue, San Luis Avenue from Curbaril
Avenue to Pueblo Avenue and Pueblo Avenue from San Luis Avenue to El Camino Real will be
closed for “cruise” traffic only.
BE IT FURTHER RESOLVED that in order to provide a closed route for the cruise, the
area described above is designated as a tow-away zone from 5:00 p.m. until 8:30 p.m., on August
19, 2016.
On motion by Council Member ____________________ and seconded by Council
Member ____________________, the foregoing Resolution is hereby adopted in its entirety on
the following roll call vote:
AYES:
NOES:
ABSENT:
ADOPTED:
CITY OF ATASCADERO
______________________________
Tom O’Malley, Mayor
ATTEST:
______________________________________
Marcia McClure Torgerson, C.M.C., City Clerk
APPROVED AS TO FORM:
________________________________
Brian A. Pierik, City Attorney
Page 69
ITEM NUMBER: A-6
DATE: 05/24/16
ATTACHMENT: 2
Page 70
ITEM NUMBER: A-6
DATE: 05/24/16
ATTACHMENT: 3
Page 71
ITEM NUMBER: A-6
DATE: 05/24/16
ATTACHMENT: 4
CITY OF ATASCADERO
STREET CLOSURE REQUEST FORM
FULL NAME OF ORGANIZATION:
City of Atascadero, Recreation Division
NAME OF PERSON MAKING APPLICATION:
Jennifer Fanning, Recreation Supervisor
ADDRESS: 6500 Palma Ave CITY: Atascadero ZIP: 93422
PHONE: DAY 470-3426
DATE (S) OF REQUESTED ROAD CLOSURE: Friday August 19, 2016
NAME OF STREET: 1. El Camino Real
2. San Luis Ave
3. Pueblo
4. East Mall
5. West Mall
6. Palma
7. Entrada
8. Traffic Way
FROM (ADDRESS OR STREET): 1. Curbaril TO San Luis Ave
2. San Luis Ave TO Pueblo
3. Pueblo TO El Camino Real
4. ECR FROM Curbaril TO Traffic Way
5. East Mall FROM ECR TO Lewis Ave
6. West Mall FROM ECR TO Lewis Ave
5. Entrada FROM ECR TO Lewis Ave
6. Palma FROM Entrada TO Traffic Way
8. Traffic Way FROM El Camino Real to Lewis Ave.
TIME OF CLOSURE:
FROM: 5:00 pm TO: 8:30 pm Cruise Route – map attached
PURPOSE FOR CLOSURE:
Hot El Camino Cruise Nite a City of Atascadero Special Event (Closed cruise on El Camino Real
from Curbaril to Entrada to Lewis Ave to Traffic Way)
PROPOSED ALTERNATE ROUTE: See attached detour map
PROPOSED EMERGENCY ACCESS PLAN: Emergency vehicles will be allowed to pass
through the cruise route; City staff & Assisting Agencies will be at all barricades and will be
notified to let the transit emergency vehicles pass through; AFD will have on -duty fire engines
located on the cruise route available, if not on a call.
PROPOSED TRAFFIC CONTROLS (SIGNS, POLICE, ETC.): Barricades, traffic signs,
staff, and assisting agencies will be at all intersections along the cruise route; Traffic signals
adjusted for traffic flow; detour route signs to follow attached map; Cal –Trans/a contracted
safety service TBD/CHP notified to direct freeway traffic with Special Event signs on Hwy 101
Page 72
ITEM NUMBER: A-6
DATE: 05/24/16
ATTACHMENT: 4
directing NB traffic to exit at Curbaril and SB traffic to exit at Curbaril; APD at Curbaril, Morro
Rd., and Traffic Way; Amtrak, RTA and Atascadero Transit, will be notified of the Cruise.
SIGNATURE OF APPLICANT: _________________ DATE: _5/11/16_______
(Request must be made a minimum of 20 working days prior to event)
FOR OFFICE USE ONLY
Date Received:
Approved by (all departments must approve):
Fire Department Police Department Public Works
__ Approved __ Approved __ Approved
__ Denied __ Denied __ Denied
__ Refer to Council __ Refer to Council __ Refer to Council
Signature: Signature: Signature:
_______________________ _______________________ ________________________
Date: __________________ Date: __________________ Date: ___________________
Reason for denial or comments:
(Use additional page if necessary)
City Manager’s action: _____________________________________________________
Signature: ___________________________________ Date: ______________________
City Council action (If applicable): ___________________________________________
________________________________________________________________________
Page 73
ITEM NUMBER: A-7
DATE: 05/24/16
Atascadero City Council
Staff Report – City Manager’s Office
Atascadero Tourism Business Improvement District (ATBID)
Annual Assessment
RECOMMENDATIONS:
Council:
1. Approve the ATBID Annual Report; and
2. Adopt the Draft Resolution, declaring intent to levy annual Business Improvement
District assessment, and set a public hearing for June 14, 2016.
DISCUSSION:
The City of Atascadero established the Atascadero Tourism Business Improvement
District (ATBID) to levy annual assessments under the Parking and Business
Improvement Area Law of 1989, by adopting Title 3, Chapter 16 of the Atascadero
Municipal Code in April 2013. The activities to be funded by the assessments on
lodging businesses within the ATBID are tourism promotions and marketing programs to
promote the City as a tourism destination. The formation and operation of a Tourism
Business Improvement District is governed by the California Streets & Highways Code
(Section 36500 et. Seq.) The budget for the ATBID is submitted in conjunction with the
City’s annual budget.
The City Council appointed ATBID Advisory Board Members to serve at the pleasure of
the Council. The Advisory Board is made up of lodging business owners or employees,
or other representatives holding the written consent of a lodging business owner within
the ATBID area.
The Streets & Highways Code requires that the Advisory Board provide a report to the
City Council annually for the expenditure of funds derived from the assessment paid by
lodging businesses within the City. The annual report must identify: (1) proposed
activities, programs and projects for the fiscal year; (2) the appro ximate cost of such
Page 74
ITEM NUMBER: A-7
DATE: 05/24/16
activities, programs and projects for the fiscal year; (3) the amount of surplus or deficit
revenues carried over from a previous fiscal year; and (4) contributions received other
than assessments. The annual report must meet the requi rements of the California
Streets and Highway Code §36533. The City Council may approve the report as filed or
may modify any particular contained in the report and approve it as modified.
After the approval of the report, the City Council is required to adopt a Resolution of
Intention, and set a date and time for a public hearing. The purpose of the public
hearing is to receive public comment prior to the assessment being collected. Staff is
proposing that the hearing be conducted at the next regular m eeting scheduled for June
14, 2016.
FISCAL IMPACT: None
ALTERNATIVES:
1. The City Council may modify the Annual Report before approval.
ATTACHMENTS:
1. ATBID Annual Report
2. Draft Resolution
Page 75
ITEM NUMBER: A-7
DATE: 05/24/16
ATTACHMENT: 1
ATBID Annual Report
Fiscal Year 2016-2017
(Pursuant to Streets & Highways Code Section 36533)
1. Proposed activities, programs and projects for the fiscal year:
Contract services
o Marketing Firm
o Administration Services
o Website Support and Development
Marketing Plan
Maintenance of Visual Assets
o Photography
o Creative Services
Digital Marketing
o Website Content & Redesign
o Social Media
Advertising
o Print
o Digital
o Reactive Opportunities
Public Relations
o Group FAM (familiarization tours)
o Individual Hosted Itineraries
o Press Releases
Tour & Travel
o Collaboration with Tour Operators
Consumer Outreach
o Event Marketing
o Sponsorships
o Email Marketing
Administration of TBID fund
2. Approximate cost of such activities, programs and projects for the fiscal year:
$249,070
3. Amount of fund balance as of June 30, 2016 is projected to be $231,233
4. Estimated fund balance for June 30, 2017 is projected to be $170,953
5. Contributions received other than assessments:
Estimated interest income of $2,690 for fiscal year 2015/16.
Estimated interest income for fiscal year 2016/17 is budgeted at $2,110
Page 76
ITEM NUMBER: A-7
DATE: 05/24/16
ATTACHMENT: 2
DRAFT RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ATASCADERO DECLARING ITS INTENTION TO LEVY AN ANNUAL
ASSESSMENT ON LODGING BUSINESSES WITHIN THE
ATASCADERO TOURISM BUSINESS IMPROVEMENT DISTRICT,
PURSUANT TO STREETS & HIGHWAYS CODE SECTION 36500
ET.SEQ.
WHEREAS, the City Atascadero (“City”) has formed the Atascadero Tourism Business
Improvement District, pursuant to Section 26500 of the Streets & Highways Code of the State of
California; and
WHEREAS, the City Council has received an annual report pursuant to Section 36533 of
said Code; and
WHEREAS, the City Council has approved said report and is required to adopt a
resolution of intention pursuant to Section 36534.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Atascadero:
SECTION 1. The City Council hereby declares its intent to levy and collect assessments
within the Atascadero Tourism Business Improvement District for fiscal year 2016-17.
SECTION 2. The ATBID includes all of the lodging businesses, including hotels,
motels, bed and breakfasts, and each business defined as a “hotel” in Section 3-3.02 of Chapter 3
(Transient Occupancy Tax) of the Atascadero Municipal Code (“Lodging Businesses”) within
the corporate boundaries of the City.
SECTION 3. The activities to be funded by the levy of assessments against Lodging
Businesses within the ATBID are tourism promotions and marketing programs to promote the
City as a tourism destination and projects, programs, and activities that benefit Lodging
Businesses located and operating within the boundaries of the ATBID. The proposed activities
will primarily be targeted at increasing transient stays at Lodging Businesses.
SECTION 4. The City Council sets June 14, 2016 as the date of the public hearing on the
levy of assessments. The public hearing will be held at 6:00 p.m. or as soon thereafter as
practicable, in the City of Atascadero Council Chambers, 6500 Palma Ave., Atascadero,
California 93422.
SECTION 5. A protest may be made orally or in writing by any owner of a Lodging
Business that is within the ATBID boundaries and subject to the ATBID assessment. Written
protests must be received by the City Clerk, City of Atascadero, before the close of the public
Page 77
ITEM NUMBER: A-7
DATE: 05/24/16
ATTACHMENT: 2
hearing and may be delivered or mailed to the City Clark, Atascadero, 6500 Palma Ave.,
Atascadero, California 93422. A written protest may be withdrawn in writing at any time before
the conclusion of the public hearing.
SECTION 6. Further information regarding the proposed ATBID may be obtained from
the City Manager’s Office, City of Atascadero, 6500 Palma Ave., Atascadero, CA 93422.
SECTION 7. The City Clerk is directed to provide notice of the public hearing on the
proposed ATBID by causing this resolution to be published once in a newspaper of general
circulation in the City not less than seven days before said hearing.
On motion by Council Member _______________ and seconded by Council Member
______________, the foregoing Resolution is hereby adopted in its entirety on the following roll
call vote:
AYES:
NOES:
ABSENT:
ADOPTED:
CITY OF ATASCADERO
By: ________________________________
Tom O’Malley, Mayor
ATTEST:
___________________________________
Marcia McClure Torgerson, C.M.C., City Clerk
APPROVED AS TO FORM:
___________________________________
Brian A. Pierik, City Attorney
Page 78
ITEM NUMBER: A-8
DATE: 05/24/16
Atascadero City Council
Staff Report – City Manager’s Office
Parking & Business Improvement Area (PBIA) Assessment
(The annual PBIA assessment has been set at $0.00)
RECOMMENDATION:
Council adopt the Draft Resolution, declaring intent to levy an annual Downtown
Parking and Business Improvement Area assessment, and set a public hearing for June
14, 2016.
DISCUSSION:
Background: The City of Atascadero established a Downtown Parking and Business
Improvement Area in 1986 (Chapter 11 of the Atas cadero Municipal Code) for the
purpose of acquisition, construction or maintenance of parking facilities, decoration of
public places, promotion of public events, and general promotion of business activities
in the downtown area. The formation and operation of a Business Improvement Area is
governed by the California Streets & Highways Code (Section 36500 et. Seq.). The
assessment was reduced to $0.00 in 2010 as a stimulus program to encourage
downtown businesses. An annual draft Resolution of Inten tion, declaring the City’s
intent to levy an annual Downtown Parking and Business Improvement Area
assessment, and holding a public hearing is still required by the California Streets &
Highways Code to keep the City’s option open to levy and collect the assessments in
the future.
Staff is proposing that the hearing be conducted at the next regular meeting scheduled
for June 14, 2016.
FISCAL IMPACT:
None
Page 79
ITEM NUMBER: A-8
DATE: 05/24/16
ALTERNATIVES:
The City Council may eliminate the stimulus program and assess a fee to businesses in
the District.
ATTACHMENTS:
1. Downtown Parking and Business Improvement Area Report and Proposed
Expenditures for 2016-2017
2. Draft Resolution of Intention
Page 80
ITEM NUMBER: A-8
DATE: 05/24/16
ATTACHMENT: 1
Atascadero Main Street
Downtown Parking and Business Improvement Area
Annual Report for Fiscal Year 2016-2017
The California Streets and Highways Code Section 36533 requires the preparation of a
report for each fiscal year for which assessments are to be levied and collected to pay
the costs of improvements and activities of the Improvement Area. The report may
propose changes, including, but not limited to the boundaries of the parking and
business improvement area or any benefit zones within the area, the basis and method
of levying the assessments, and any changes in the classification of businesses. There
are no boundary changes proposed. The boundaries are more specifically described as
follows:
From the South corner of Morro Road at the Highway 101 over -crossing
then in the generally northwest direction immediately adjacent to
Highway 101, to a point, at the intersection of El Camino Real and
Rosario Avenue, then easterly along Rosario Avenue, to a point at the
intersection of Rosario and Palma Avenue, then easterly along Palma
Avenue to the rear lot line of parcels on the east side of Traffic Way,
then north along said rear lot lines to include Lot 24 of Block LA, of
Atascadero, then northerly along the center line of Traffic Way, to a
point, then easterly to include the presently existing National Guard
Armory Property. Then to a point easterly to the intersection of West Mall
and Santa Ysabel Avenue at the West Mall bridge, then southerly along
Santa Ysabel Avenue to a point at the intersection of the southerly leg of
Hospital Drive and Santa Ysabel Avenue, then easterly from that point to
the extension of proposed Highway 41, then southwesterly to the Morro
Road/Highway 101 over-crossing, point of beginning.
Since 2000, the City, Community Redevelopment Agency, Main Street and the
community have worked to strengthen the downtown business community, and
implement the downtown revitalization strategy. The State of California dissolved all
redevelopment agencies in 2011, and the City has worked to continue the efforts of the
Community Redevelopment Agency in the downtown. Each licensed business in the
Improvement Area shall contribute to the assessment. Activities and improvements in
the Downtown Parking and Business Improvement Area are funded by the assessment.
The assessment is set at $0.00.
This report shall be filed with the City Clerk on behalf of the Downtown Parking and
Business Improvement area for Fiscal Year 2016-2017.
Page 81
ITEM NUMBER: A-8
DATE: 05/24/16
ATTACHMENT: 2
DRAFT RESOLUTION
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ATASCADERO, CALIFORNIA, DECLARING THE CITY’S INTENT TO
LEVY AN ANNUAL ASSESSMENT PURSUANT TO STREETS &
HIGHWAYS CODE SECTION 36500 ET. SEQ.
WHEREAS, the City of Atascadero has formed a Parking and Business Improvement
Area, pursuant to Section 36500 of the Streets and Highways Code of the State of California; and
WHEREAS, the City Council has received a report pursuant to Section 36533 of said
Code; and
WHEREAS, the City Council has approved such report and is required to adopt a
resolution of intention pursuant to Section 36534; and
WHEREAS, the report proposes no changes to the boundaries or assessment amounts
that currently applies in said area; and
WHEREAS, the report identifies the proposed improvements and activities for the area
based upon the National Main Street Program four point approach. Such report is on file and
available for inspection at the Office of the City Clerk.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Atascadero:
SECTION 1. The City Council herby declares its intent to levy and collect assessments
within the Parking and Business Improvement Area for Fiscal Year 2016-2017.
SECTION 2. The area is known as the Downtown Parking and Business Improvement
Area. The area is generally located in the downtown core including the area between Highway
41 on the south, Rosario Avenue on the north, Highway 101 on the west, and an irregular
boundary generally along Santa Ysabel Avenue on the east.
SECTION 3. The City Ordinance, consistent with Section 36527 of the Streets and
Highways Code proposes the following uses of Downtown Parking and Business Improvement
Area revenue:
a. The acquisition, construction, or maintenance of parking facilities for the
benefit of the area.
b. Decoration of public place in the area.
c. Promotion of public events that are to take place on or in public places in the
area.
d. The general promotion of business activities in the area.
Page 82
ITEM NUMBER: A-8
DATE: 05/24/16
ATTACHMENT: 2
SECTION 4. A report is on file in the office of the City Clerk, which includes a full and
detailed description of the improvements and activities to be provided in the 2016-2017 fiscal
year, the boundaries of the area, and the proposed assessments to be levied upon the businesses
within the area for Fiscal Year 2016-2017.
SECTION 5. The City Council will hold a public hearing on the levy of the proposed
assessment for Fiscal Year 2016-2017 on June 14, 2016 at 6:00 p.m., or sometime shortly
thereafter, in the City Council Chambers, 6500 Palma Avenue, Atascadero.
SECTION 6. Written or oral protests may be made at the hearing. The form of the
protests shall comply with Sections 36524 and 36524 of the Streets and Highways Code.
SECTION 7. The City Clerk is hereby directed to give notice of the public hearing by
causing this resolution to be published once in a newspaper of general circulation in the City not
less than seven days before said hearing.
On motion by Council Member _______________________, and seconded by Council
Member _______________________, the foregoing Resolution is hereby adopted in its entirety
on the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
ADOPTED:
CITY OF ATASCADERO
By: ______
Tom O’Malley, Mayor
ATTEST:
________
Marcia McClure Torgerson, C.M.C., City Clerk
APPROVED AS TO FORM:
________
Brian A. Pierik, City Attorney
Page 83
ITEM NUMBER: A-9
DATE: 05/24/16
Atascadero City Council
Staff Report - Community Development Department
Improvement Agreement – Walmart Stores, Inc
Del Rio Road Commercial Area Specific Plan
RECOMMENDATION:
Council authorize the City Manager to enter into an Improvement Agreement with
Walmart Stores Inc., consistent with the Del Rio Road Commercial Area Specific Plan
(City Council Resolution No. 2012-046, Condition #20).
DISCUSSION:
Background
The Del Rio Road Commercial Area Specific Plan was approved by the City Council on
July 12, 2012. The applicant team is now moving forward with the development project
and has applied for construction permits for on-site grading and required off-site
improvements, including construction of a roundabout at the intersection of Del Rio
Road and El Camino Real and signalization of the intersection of San Anselmo Road
(North) and El Camino Real. Additionally, the applicant has submitted for Final Map
Acceptance, in accordance with the California Subdivision Map Act , to merge lots
consistent with the Del Rio Road Commercial Area Specific Plan approval and its
corresponding approved Vesting Tentative Parcel Map (VTPM). Recordation of the final
map includes completion of specific project conditions.
City Council Resolution No. 2012-046, approval of the Specific Plan, contained a
condition that the applicant (Walmart Stores Inc .) enter into an Improvement Agreement
that identifies timing and funding of improvement s, prior to the City Council acceptance
of the Final Map (Attachment 1). City Staff is requesting that the City Council authorize
the City Manager to enter into an improvement agreement with the applicant to solidify
improvement timing and funding, consistent with the project condition. This agreement
will satisfy the condition.
Analysis
The Improvement Agreement outlines adopted conditions of approval, including
conditions required to be completed as a part of the Del Rio Commercial Area Specific
Plan (DRCASP), Final Environmental Impact Report and Mitigation Monitoring Program.
Page 84
ITEM NUMBER: A-9
DATE: 05/24/16
The Improvement Agreement covers items required to be constructed or completed as
a part of improvements associated with a proposed Walmart Commercial Retail Center.
The Agreement includes timing, improvements, and payments for the following items,
consistent with City Council Resolution 2012-046, City Council Resolution 2012-049,
and the DRCASP Mitigation Monitoring Program:
Payment of $11.14 per square foot in Traffic Impact Fees (TIF fees).
Payment of a special interchange improvement fee toward the Del Rio Interchange
Improvement Project as indicated in the proportional share methodology, including
an initial payment of $250,000 at the time of Improvement Agreement execution
(City Council Resolution 2012-046 Conditions #20 and #39, MM Trans-1a).
Payment of an additional $200,000 due to the increased estimated cost of the Del
Rio Road / Highway 101 interchange (City Council Resolution 2012-046 Condition
#20, MM Trans-1d/1e).
Installation of a traffic signal at the intersection of El Camino Real and San Anselmo
Road (North) (MM Trans-1b).
Installation of a roundabout at the intersection of El Camino Real and Del Rio Road
(City Council Resolution 2012-046 Condition #43, City Council Resolution 2012-
049 Condition #35, MM Trans-1c).
Improvements to Del Rio Road to the intersection of Obispo Road (City Council
Resolution 2012-049 Condition #37).
Installation of a traffic signal at the intersection of El Camino Real and Gran
Mercado Blvd (New Street) (City Council Resolution 2012-046 Condition #46, City
Council Resolution 2012-049 Condition #40).
Installation of Class II bicycle lanes along El Camino Real (MM Trans6-d)
Improvement of the intersection of Del Rio Road and Rio Rita Road that meets City
Standards (City Council Resolution 2012-046 Condition #47, City Council
Resolution 2012-049 Condition #41).
Installation of a transit stop at El Camino Real / Del Rio Road (City Council
Resolution 2012-046 Conditions #35 through #38, MM Trans-6a).
Identification of Haul routes for the removal of fill from the proposed WalMart site
associated with grading prior to the issuance of grading permits (City Council
Resolution 2012-049 Condition #56, and City Council Resolution 2012-046
Condition #54).
Formation of a Community Facilities District for the maintenance of landscape
areas (City Council Resolution 2012-046 Condition #17 and City Council Resolution
2012-049 Condition #7).
Demolition or removal of an existing house prior to or concurrently with on-site
grading permit issuances (City Council Resolution 2012-046 Condition #27).
Page 85
ITEM NUMBER: A-9
DATE: 05/24/16
FISCAL IMPACT:
This agreement fulfills one of the conditions of approval of the WalMart development
project and does not result in fiscal impacts because the elements of the agreement
have already been accounted for in the project approval.
ALTERNATIVES:
The Improvement Agreement outlines previously adopted conditions of approval of the
Del Rio Commercial Area Specific Plan and is required to be authorized prior to the
acceptance of the Final Map for the WalMart development site.
ATTACHMENTS:
1. Condition 20, Resolution 2012-046
2. Draft Improvement Agreement
Page 86
ITEM NUMBER: A-9
DATE: 05/24/16
ATTACHMENT: 1
Attachment 1: Condition 20 from Resolution 2012-046 requiring improvement agreement
20. Prior to the issuance of any permits or recordation of any final maps, for the
Walmart portion of the project the applicant shall enter into an Improvement
Agreement with the City of Atascadero. At a minimum, the Improvement
Agreement shall include the following:
a. Timing and amount of City traffic impact fee for the Del Rio Interchange
roundabouts to be paid in progress payments in the following amounts: (1)
Payment of $250,000 when the Walmart entitlements are final; (2) Payment of
$600,000 due at the time of grading permit and (3) Payment for the balance due
at time of building permit. Timing and amount of other City traffic impact fees to
be paid in amounts and times as set forth in the Improvement Agreement.
b. Provisions for Walmart relating to its proportional share for the roundabouts at
the Del Rio 101 Interchange. In the event of a cost overrun above the $4.5
million estimated costs for these roundabouts, then Walmart will pay to the City
its proportional share of the overrun up to a maximum of $200,000. In the event
of a cost underrun below the $4.5 million estimated cost for these roundabouts,
then Walmart will receive a credit or refund for its proportional share of the
underrun up to a maximum of $200,000.
c. Requirements and timing of all off-site circulation improvements.
d. The provisions in the Improvement Agreement shall be consistent with the
applicable mitigation required in the certified Final Environmental Impact Report.
Page 87
ITEM NUMBER: A-9
DATE: 05/24/16
ATTACHMENT: 2
Attachment 2: Draft Improvement Agreement
DRAFT
IMPROVEMENT AGREEMENT
THIS AGREEMENT (“Agreement”) is dated this _____ day of __________201___
by and between W AL-MART STORES, INC., a Delaware corporation, herein referred to
as "Guarantor," and the CITY OF ATASCADERO, a municipal corporation, herein
referred to as the "City."
RECITALS
REFERENCE IS HEREBY MADE to that real property approved to be subdivided
in the City of Atascadero, County of San Luis Obispo, State of California, a description of
which is shown in Vesting Tentative Parcel Map (VTPM) AT 09-0073, City of Atascadero,
California, as approved by the City Council on the 26th day of June, 2012,
The Guarantor desires that said property identified in Vesting Tentative Parcel
Map AT 09-0073 obtain required permits for construction and subdivision of property
identified in Parcel Map AT 09-0073 to the Subdivision Regulations of the City of
Atascadero (Title 11 of the Atascadero Municipal Code), Building Code Regulations of
the City of Atascadero (Title 8 of the Atascadero Municipal Code) and Planning and
Zoning approvals of the City of Atascadero (Title 8 of the Atascadero Municipal Code),
and
It is a condition of City Council Resolution No. 2012-046, Condition #20, that the
Guarantor enters into an Improvement Agreement that identifies timing of improvements
and funding of improvement, at minimum.
TERMS AND CONDITIONS:
In consideration of the foregoing, the GUARANTOR does hereby agree to
construct and/or pay in fee the following improvements in accordance with the CITY OF
ATASCADERO conditions of approval for the Del Rio Road Commercial Area Specific
Plan including certification of the FINAL ENVIRONMENTAL IMPACT REPORT and
adoption of the Mitigation Monitoring Program.
1. DEL RIO ROAD / US HIGHWAY 101 SPECIAL INTERCHANGE FEE. Per
attachment 6A: RCS- Proportional Share Study the special interchange fee for Del
Rio Rd / US Highway 101 is calculated as follows:
Page 88
ITEM NUMBER: A-9
DATE: 05/24/16
ATTACHMENT: 2
Walmart Commercial Contribution 1,159,923.00$
Walmart Attached Dwelling Contribution 43,355.00$
Walmart Outlier Commercial Building 89,520.00$
Total 1,292,798.00$
In accordance with City Council Resolution 2012-046 Condition #20, #21, #39, and
#40, Guarantor agrees to the pay the following:
a. A $250,000 payment that is required at the time of acceptance of this
Agreement [City Council Resolution 2012-046 Condition #20];
b. A $600,000 payment that is required at the time of grading permit [City
Council Resolution 2012-046 Condition #20];
c. A payment for the remainder balance of $442,798 calculated special
interchange fee is due at the time of building permit issuance subject to
increase as defined in subsection (d) below [City Council Resolution 2012-
046 Condition #20]; and
d. Guarantor acknowledges that the current estimated cost of the Del Rio
Road / US 101 interchange is more than the $4.5 million cost estimate
projected by the Final EIR for the Del Rio Road Specific Plan, based on
Project Study Report (PSR) for interchange improvements. Therefore in
accordance with Condition #20.b. of City Council Resolution 2012-046, the
GUARANTOR must pay its proportional share of the cost of the Del Rio
Road / US 101 interchange (currently calculated as 28.7%) which exceeds
the $4.5 million estimate, up to a maximum of $200,000 at the time of
building permit issuance, in addition to the reminder special interchange fee
balance. [City Council Resolution 2012-046 Condition #20, MM Trans-
1d/1e].
2. OFF-SITE IMPROVEMENTS REQUIREMENTS: In accordance with the City
Council Resolution 2012-046 and 2012-049, the following improvements must be
completed and accepted by the City Engineer:
a. Installation of a traffic signal at the intersection of El Camino Real and San
Anselmo Road (North). A cost estimate must be submitted by the Guarantor
and reviewed and approved by the City Engineer. A Fee credit of up to
$213,045 may be granted by the City if improvements are in-excess of the
GUARANTOR’s proportional fair-share to be completed prior to issuance of
final certificate of occupancy for the W almart Store Building [MM Trans-1b];
b. Installation of a four-legged roundabout at the intersection of El Camino
Real and Del Rio Road, together with frontage improvements immediately
contiguous to Guarantor’s property along El Camino Real. A cost estimate
must be submitted by the Guarantor and reviewed and approved by the City
Page 89
ITEM NUMBER: A-9
DATE: 05/24/16
ATTACHMENT: 2
Engineer. A Fee credit of up to $71,015 for the roundabout and up to $49,852
for the El Camino Real frontage improvements may be granted by the City if
improvements are in-excess of the GUARANTOR’s proportional fair-share
to be completed prior to the issuance of final certificate of occupancy for the
W almart Store Building [City Council Resolution 2012-046 Condition #43,
City Council Resolution 2012-049 Condition #35, MM Trans-1c];
c. Del Rio road shall be improved with a minimum width of 60-feet, per City
Standard Drawing No. 406 and designed to include a center turn lane into
the GUARANTOR site, Annex project site, as well as Obispo Road to be
completed prior to the issuance of final certificate of occupancy for the
W almart Store Building [City Council Resolution 2012-049 Condition #37];
d. Installation of a left turn lane within the northbound portion of El Camino
Real at the intersection of Street “A” and the Mission Oaks Shopping Center
to be completed prior to the issuance of final certificate of occupancy for the
W almart Store Building [City Council Resolution 2012-046 Condition #45,
City Council Resolution 2012-049 Condition #39, MM Trans-4];
e. Guarantor shall remove the existing El Camino Real median left-turn pocket
for southbound vehicles at the Mission Oaks Shopping Center main
driveway and replace it with a northbound refuge lane for vehicles exiting
the Mission Oaks Shopping Center, subject to approval by City Engineer
[City Council Resolution 2012-049 Condition #102];
f. Installation of a traffic signal at the intersection of El Camino Real and Street
“A”, including the installation of bicycle loop detectors within the right-of-
ways prior to the issuance of final certificate of occupancy for the W almart
Store Building [City Council Resolution 2012-046 Condition #46, City
Council Resolution 2012-049 Condition #40];
g. Installation of Class II bicycle facilities along El Camino Real to be
completed prior to acceptance of improvements to El Camino Real and Del
Rio Road by the City Engineer / City of Atascadero Public W orks
Department [MM Trans-6d];
h. Installation of a shoulder, minimum 4-foot wide, as right-of-way allows, along
the Del Rio Road right-of-way from the intersection of El Camino Real east
to the centerline of San Benito Road prior to the issuance of final certificate
of occupancy for the W almart Store Building [City Council Resolution 2012-
046 Condition #58];
i. Improvement of the intersection of Del Rio Road and Rio Rita Road that
meets site distance, horizontal, and vertical alignment standards of the City
prior to the issuance of final certificate of occupancy for the W almart Store
Building [City Council Resolution 2012-046 Condition #47, City Council
Resolution 2012-049 Condition #41];
Page 90
ITEM NUMBER: A-9
DATE: 05/24/16
ATTACHMENT: 2
j. Installation of a transit stop a minimum of 100-feet measured intersection
centerline of the El Camino Real / Del Rio Road intersection as approved by
the City Engineer’s satisfaction including an 8-foot by 14-foot permanent
structure that compliments the architecture of the development it fronts and
include a bench, trash receptacle, solar lighting, bicycle racks and rain
gutters to be installed prior to the issuance of the final certificate of
occupancy for the W almart store building [City Council Resolution 2012-046
Conditions #35 through #38, MM Trans-6a].
3. ON-SITE IMPROVEMENTS: GUARANTOR must complete all on-site
improvements in accordance with the City Council Resolution 2012-046 and 2012-
049 prior to the issuance of a Certificate of Occupancy (CO).
4. PLAN LINE (PRELIMINARY DRAW ING) DEL RIO ROAD: GUARANTOR must
submit a plan line for the Del Rio Road from the centerline of intersection of El
Camino Real to the easterly end of the pavement transition to existing road
facilities prior to off-site subdivision improvement submittal. The plan line should be
submitted with any Conformance Review as outlined by the Del Rio Road Specific
Plan. The City Engineer shall approve the plan [City Council Resolution 2012-046
Condition #44].
5. HAUL ROUTES: Prior to the issuance of a grading permit for either on or off-site
improvement plans, GUARANTOR shall sign a Haul Route Repair agreement and
provide a pavement repair security deposit of $100,000, which may be increased or
decreased based on the estimated cost to complete repairs of streets damaged
during the removal of earthwork from GUARANTOR property. The limits and scope
of repairs shall be determined by the City Engineer. Terms of refund and repairs
shall be included in repair agreement consistent with City Council Resolution 2012-
049 Condition #56, and City Council Resolution 2012-046 Condition #54.
6. COMMUNITY FACILITIES DISTRICT (CFD) FORMATION: GUARANTOR must
complete formation of a new Community Facilities District for the maintenance of
activities consistent with City Council Resolution 2012-046 condition #17 and City
Council Resolution 2012-049 #7. The GUARANTOR must pay the city a sum of
$23,540 to the City of Atascadero for consultant services. Community Facilities
District formation must be complete prior to the issuance of a grading permit for
either the on-site or off-site improvements [City Council Resolution 2012-046,
Condition #17 and City Council Resolution 2012-049 Condition #7].
7. DEMOLITION OF ON-SITE EXISTING STRUCTURE: GUARANTOR must apply
for a building permit to demolish or remove the existing structure prior to or
concurrently with on-site grading permit issuances [City Council Resolution 2012-
049 Condition #27].
8. TRAFFIC IMPACT FEES (“TIF”) - A TIF fee based on $11.14 per square foot shall
be paid prior to the issuance of building permits. Guarantor’s project shall be
eligible for street improvement credits for offsite circulation facilities constructed
Page 91
ITEM NUMBER: A-9
DATE: 05/24/16
ATTACHMENT: 2
by Guarantor that are in excess of the development’s responsibilities [City Council
Resolution 2012-046 Conditions #20 and #39, MM Trans-1a].
9. ANY & ALL OTHER IMPROVEMENTS shown on plans or required by project
approvals: GUARANTOR to complete any and all other improvements in
accordance with the City Council Resolution 2012-046 and 2012-049 prior to the
issuance of Certificate of Occupancy (CO).
All of the above shall be completed in the locations designated on the plans and
specifications as approved by the City or fees paid as indicated.
The GUARANTOR agrees that the work of installing the above improvements shall
begin within thirty (30) days from the date of issuance of a building permit for on/off-site
subdivision improvement, and that the work shall be completed within twelve (12) months
of issuance, unless an extension has been granted by the City, provided that if
completion of said work is delayed by acts of God or labor disputes resulting in strike
action, the Subdivider shall have an additional period of time equivalent to such period of
delay in which to complete such work.
No building permits will be issued nor occupancy granted after the expiration date
of the agreement until completion and acceptance of all improvements unless specifically
approved by the City.
The GUARANTOR does also agree to comply with the conditions established by
the City Council and has paid the all necessary fees to obtain a building permit.
It is understood and agreed by and between the GUARANTOR and the City hereto
that this agreement shall bind the heirs, executors, administrators, successors and
assigns of the respective Parties to this agreement.
CITY OF ATASCADERO
CITY MANAGER Rachelle Rickard
GUARANTOR
Wal-Mart Stores Inc., a Delaware corporation
By:
Name: ______
Its:
Date:
APPROVED AS TO FORM:
CITY ATTORNEY Brian A. Pierik
Page 92
ITEM NUMBER: B-1
DATE: 05/24/16
Atascadero City Council
Staff Report – Administrative Services Department
Amendments to Fee Schedule
RECOMMENDATION:
Council adopt Draft Resolution A establishing a schedule of Fees and Charges for City
Services.
DISCUSSION:
The City’s Fee Schedule contains the fee amounts for certain City-provided services.
The Fee Schedule is adjusted annually to ensure the fees continue to reflect the actual
costs the City incurs for providing services and are adjusted accordingly by the
Consumer Price Index. The attached Draft Resolution addresses Service Fees,
however, the City also collects a variety of other revenues for very specific purposes.
These fees include:
Community Facilities District Fees
Assessment District Fees
Development Impact Fees
Mitigation Measures
Service Fees
The differing purposes and uses of each of these types of fees are reviewed below.
Community Facilities District Fees
What is the Community Facilities District fee?
Similar to what we are seeing now, residential development was strong about a decade
ago. In just four subdivisions, there were over 650 residential units in the planning
stages. Each of these developments required authorization from Council to move
forward. The Council was both sensitive to the need for housing, yet concerned about
the effect on the existing community of adding these units. Council knew that as
Page 93
ITEM NUMBER: B-1
DATE: 05/24/16
additional units were added, the level of service to the community would be diluted.
There were effectively three options. Council could 1) deny the development the
necessary approvals to build; 2) allow the development to occur and allow the services
of the existing residents to be eroded; or 3) allow the development to occur but put a
Community Facilities District in place to prevent the erosion of services.
In May 2005, the Council elected to adopt the Community Facilities District (CFD) to
address the need to recover the costs associated with these and other new residential
developments. California law, under the Mello -Roos Community Facilities Act of 1982,
as amended, allows the formation of such districts for the purpose of recovering the
incremental increases in costs resulting from these greater service demands. The CFD
fee provides funding for the expansion of police, fire and park services to keep up with
the expansion of population as a result of the new residential units . The money
collected can be used to hire new police officers, new fire personnel, and new parks
service workers. It may also be used for any supplies or equipment needed for these
new employees to do their jobs or may go toward the maintenance for new or expanded
parks. The money cannot be used to fund pay raises or benefit increases for current
employees or to purchase equipment or supplies for existing personnel.
How is the CFD Fee Calculated?
The process to adopt the CFD began almost 15 years ago. In 2002, the Council
adopted the City’s General Plan and this included a number of goals, some of which
were regarding land use and public safety. In particular, in Section II, Land Use, Open
Space & Conservation Element, Goal 15 is listed in the category of Public Service
Policies. Goal 15, “Provide adequate public services for high-quality, orderly and
sensible growth” is supported by 10 Policies, one in particular influenced the City to
research CFD fees. Policy 15.3 of the General Plan states, “Ensure that adequate
service capacity and facilities exist prior to approving new development.”
Consistent with this policy, the City hired a consultant, David Taussig and Associates, to
perform an extensive financial model to determine the effect that each additional
residential unit had on the existing service capacity and facilities within the City. The
model results demonstrated that from new residential development, revenues including
property tax revenues, sales tax revenues, franchise fees, recreation fees, and other
revenues are insufficient to cover the City’s costs to provide public safety and parks
services to the expanded population . The CFD fee calculation was based on
conservative estimates of what services actually cost. The Study determined in 2005
that each additional residential unit added had a net negative fiscal impact to the City of
about $440.
The use of CFDs to provide funding for the increased service needs due to the
expansion of population is not unique to Atascadero and is a common mechanism used
throughout the state. The purpose of the CFD is not to raise more money than the City
really needs; its purpose is only to recover costs so the service levels of the existing
residents are not diluted as new residential units are added.
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ITEM NUMBER: B-1
DATE: 05/24/16
The City’s CFD funds ongoing services, not one-time capital projects. Therefore, the
CFD fee will exist continuously unless Council revokes it. Because the fee remains with
the property in perpetuity, an inflation clause was added. If the fee were to be left flat
without an escalation clause, services would erode over time due to the increasing
costs of providing police, fire and park services. Without an inflato r, the CFD would not
have the same spending capacity in 2016 as it had in 2005. The escalator that is built
onto the CFD has the capacity to increase the Maximum Special Tax rate amount
annually by no more than 5% or the Consumer Price Index (CPI). The Maximum
Special Tax is the maximum tax that can be levied in any fiscal year. The 5% or CPI
escalator keeps the fee relevant to current increasing costs. The actual levy amount is
indexed to the City’s costs for police personnel. The current Maximum Special Tax rate
amount is $717; the current CFD fee is $648.
The inflator component for the CFD works similar to the inflation component of Property
Taxes. However, while Proposition 13 keeps the maximum escalator at 2% annually, it
also allows properties to be reassessed to current market value upon transfer of
ownership. This often has the effect of increasing the base value well over 2% in a
single year. The CFD does have the annual escalator calculation, but is not subject to
any other reassessment or increases.
Who Pays for the CFD Fee?
Property owners within the CFD pay the fee , except for qualified, exempt low income
properties. The Council memorialized their commitment to cost recovery by
conditioning each residential development that comes before them (regardless of size)
to annex into the CFD. Other provisions of the CFD include the ability for other types of
property to eventually annex into the District at some future time.
The Rate and Method of Apportionment (RMA) sets forth the basis for which the fee is
levied and the various classes of property that may be affected by the fee. Based on
this information, the levies are prepared and submitted to the San Luis Obispo County
Auditor/Controller for inclusion on the property tax r oll for each parcel. Without such a
CFD fee in place, each new residential unit would have an adverse impact on the
General Fund and would dilute the public safety and parks services to the existing
residents.
Assessment District Fees
What is the Assessment District Fee?
Assessment Districts are funding vehicles to ensure that improvements in a defined
district are maintained. It is the City’s policy to require neighborhoods to maintain their
own improvements and not subsidize those costs with Genera l Fund dollars. California
Streets and Highways Code allows certain financing mechanisms to enable cities to
establish specific areas as Assessments Districts in order to collect special fees to
maintain improvements that directly benefit the parcels within the boundary of the
district.
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ITEM NUMBER: B-1
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The ongoing maintenance and servicing of a particular development is an integral part
of the appearance, use and preservation of the properties within the District and such
services confer a particular and distinct special benefit to those parcels. Although the
improvements may include public streets and improvements that connect to similar
facilities outside the District boundaries, it is clear that the construction and installation
of these improvements were only necessary for the development of properties within the
District. As such, these improvements were not required nor necessarily desired by any
properties or developments outside the District boundary and any public access or use
of the improvements by others is incidental, unless otherwise determined. Therefore, it
has been determined that the ongoing maintenance, servicing and operation of most
District improvements provide no measurable general benefit to properties outside the
District or to the public at large. There are some exceptions including some park and
trail areas that provide some level of general public benefit, and for which the City
contributes.
It has been Council’s policy that new developments must fund service and maintenance
costs through a special assessment district or other mechanisms, such as a
Homeowner’s Association. For those developments electing to establish assessment
districts as the maintenance funding vehicle, current assessment laws require the
formation of two separate districts for maintaining the different types of improvements.
One is a Landscape and Lighting District which provide s funding and maintenance of
items such as street trees, open space, park area, medians, walkways, paths and other
landscape and lighting improvements within the subdivision. The second is a Street
and Storm Drain Benefit Assessment District which provides funding and future routine
maintenance of the streets, storm drains, landscaping, lighting, sidewalks and park
facilities in these subdivisions. Current law does not allow assessments for the long-
term replacement of the streets and storm drains, therefore amounts are not being
collected for this purpose. At the time a major street replacement/rehabilitation becomes
necessary, the burden of this cost will be borne by the residents of the District. Funds
collected in each district are restricted and may only be used within that district. Each
District has its own fund, which is reviewed annually by independent auditors.
How is the Assessment District Fee Calculated?
A Consultant is hired to prepare and file an annual Engineer’s Report. This consultant
works with City staff to develop the estimated annual budget and the assessment is
thereafter calculated based on the approved Rate and Method of Apportionment. The
proposed levy and the Maximum Assessment Rate are included in the annual
Engineer’s report that is presented to Council at a Public Hearing each year for
adoption. The Maximum Assessment Rate is the maximum amount that can be
charged to the district in a year. This is not necessarily equal to the annual levy
amount, and in fact, levy amounts in all six assessment districts are less than the
Maximum Assessment Rate. The Maximum Assessment Rate is equal to the initial
maximum assessment rate that was established in 2005, and then adjusted annually by
the greater of 3% or the annual percentage change in the Consumer Price Index (CPI).
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ITEM NUMBER: B-1
DATE: 05/24/16
Who Pays for the Assessment District Fee?
The fee is paid by the property owners within the District in proportion to the special
benefit received. Assessment District law does not allow any exemptions of the levy
amounts for income-qualified properties. The fee is submitted to the San Luis Obispo
County Auditor/Controller for inclusion on the property tax roll for each parcel. The
property owners pay San Luis Obispo County directly, and the County pays the District
(administered by the City). Because the City is on the Teeter Plan with the County, the
District is able to collect annual levies from all parcels, regardless of delinquencies.
This has been a benefit to most districts during the recent economic downturn.
Development Impact Fees
What are Development Impact Fees?
Development Impact Fees (Impact Fees) are a charge on new development in order to
pay for the construction or expansion of off -site capital improvements that are
necessitated by and benefit the new development. These are one -time fees that pay for
capital expenses. The City is responsible for providing services to a continually
expanding residential and business community; Development Impact Fees are
necessary to preserve existing levels of service and fund new capital projects to
mitigate growth. Development Impact Fees are restricted funds and may only be used
on the projects identified in the Master Facilities Plan.
How are Development Impact Fees calculated?
The Impact fees are calculated and based upon a complete list of public infrastructure
projects to be financed by the fees, and are identified in the City’s Master Facilities Plan.
The Master Facilities Plan is a comprehensive assessment of the capital projects and
capital acquisitions necessary to maintain a continued level of public services to
accommodate future growth as set forth in the General Plan. The Master Fa cilities Plan
also includes the Nexus Update Report, which details the relationship between the use
of the proposed fees to be levied within the City and the types of development on which
the fees are imposed, the relationship between the need for the publ ic facilities and type
of development on which the fees are imposed, and the relationship between the
amount of the fees and the cost of the public facilities. There are ten categories of
Impact Fees in the City’s existing Impact Fee Schedule:
1. Law Enforcement Facilities
2. Fire Protections Facilities
3. Fire Aerial Response Vehicle
4. Circulation System
5. Storm Drainage Facilities
6. General Government Facilities
7. Library Expansion Facilities
8. Public Meeting Facilities
9. Parkland
10. Open Space Acquisition
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ITEM NUMBER: B-1
DATE: 05/24/16
The City is currently undergoing a Development Impact Fee Study, which analyzes and
updates the projects and analysis contained in the Master Facilities Plan. The Study
determines which improvements and what percent of those improvements are
attributable to new development.
The revised Plan and Impact Fees is expected to be ready in early 2017 for Council
review.
Who pays the Development Impact Fees?
Impact Fees apply to new development or any existing development that would add
additional residential or commercial units to the existing property. The applicant must
pay the fee at final occupancy approval.
Mitigation Measures
What are Mitigation Measures?
Mitigation measures are conditions that are placed onto a specific development with the
intent of reducing a project’s environmental impact. Mitigation can require a
development to put in place certain changes to a project or to pay fees towards
improving City infrastructure or other items. Typically, mitigation measures are the result
of development project’s Environmental Impact Report (EIR). The EIR outlines project
impacts and proposes mitigation measures that are designed to reduce the impact. The
mitigation measures are adopted along by the City along with other development
approval conditions. For example, the development of a new shopping center might
create excess traffic or create a new road hazard. A mitigation measure might be
created to require the road to be re-designed or require that the development pay a fair
share towards the road improvement.
How are Mitigation Measures calculated?
Mitigation measures are calculated based on the specific level of impact created by a
particular development. For example, a new 100-unit housing development may trigger
the need for substantial road improvements to a nearby intersection. A traffic analysis
would be prepared to evaluate the situation as part of an environmental review process.
The traffic analysis would calculate the project’s share of additional traffic while also
looking at cumulative development in the area. From this analysis, a project’s “fair
share” of mitigation would be derived to contribute to the upgrade of the intersection.
Who pays the Mitigation Measures?
Mitigation measures are paid by a project proponent or the project developer. They are
typically due prior to the occupancy of a subject development.
Why are they different then development impact fees?
Mitigation measures are only associated with development that triggers impacts to
infrastructure or other resources that are above and beyond what is typically assumed
Page 98
ITEM NUMBER: B-1
DATE: 05/24/16
by the City’s General Plan and the City’s Master Facilities plan. Whereas development
impact fees are based on a development’s standard contribution towards City facilities
and infrastructure.
Service Fees
What are Service Fees?
Service Fees are charges that represent cost recovery of providing certain City
services. The City provides a variety of services to the community including those such
as planning and building development services, park and recreational services, rental of
city property, police and fire services, and other miscellaneous city services of a
voluntary or limited nature. These services are funded in part by fees paid by the users
and in part by a tax subsidy. The degree to which the General Fund (taxes) is needed
to subsidize the costs of these services is ultimately determined by Council policy and
the Community priorities.
How are Service Fees calculated?
California law allows the City to recover “costs reasonably borne” by the City in
providing services. However, the fee may not exceed those “costs reasonably borne” or
it is by definition a special tax that must be approved by two -thirds of the voters. In
order to determine the actual costs of providing services and en sure the fees charged
do not exceed the costs, the City hired a consultant, Revenue & Cost Specialists, LLC
(RCS), to perform a complete Cost Allocation and User Fee Study in 2014.
RCS met on-site with each department a number of times to gather data, u pdated the
amount of time each employee spends providing each service, add ed new services,
deleted obsolete services, and reviewed the related results. RCS used a time-tested,
thorough approach and was able to capture the effect of recent changes. RCS
compiled this information and provided a report to the City indicating the cost to the City
for each service performed. City staff reviewed each fee and made recommendations
to Council based on Council policy and community priorities. The Council adopted the
resulting Fee Schedule in 2014, and later updated it 2015 to reflect adjustments indexed
for CPI. The Draft Resolution and associated Fee Schedule for consideration tonight
have again been updated to reflect the CPI adjustment of 2.41%.
Some services are 100% tax supported, some services are partially tax subsidized and
partially user supported, and some services are fully user supported. For example, if a
crime is committed against a resident, there is no fee for public safety response
services; this service is fully tax supported. Youth sports programs have historically
been subsidized by the City, meaning the participants are charged a small fee and the
remainder of the cost is absorbed by the City’s General Fund . Youth sports are
partially tax supported and partially user supported. Yet other services, such as building
permits, are 100% paid by the applicant; these are fully user supported fees.
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ITEM NUMBER: B-1
DATE: 05/24/16
Similarly, Council has historically indicated their intention to have development pay for
itself. The majority of the development service fees reflect full cost recovery. If the
people that benefit from the development service pay the full cost of that service, then
general tax dollars don’t need to be used to support that service. Instead, those tax
dollars can be used for the benefit of the broader community, and are therefore more
equitable. Recovering the full cost of the service also allows the City to deliver the
development services more efficiently as it helps to provide the funding for the staffing
needs of the department.
Some service fees are limited by State law, and are therefore only changed if allowed
by State law, necessitated by the City, and approved by Council.
Who pays the Service Fees?
Service fees are charged to the individual user or participant that receives the benefits
of the service. Those users benefitting from the services include people electing to
participate in optional services such as recreational sports or activities. Service fees are
also charged to individuals or firms requiring regulatory services such as planning
review and building permits, and fees to act as fines or penalties such as repeated
police response to false burglar alarm calls.
Service Fee Update
After the comprehensive Fee Study in 2014, Council Fees increases were last
considered and adopted by Council on June 23, 2015. Council has directed staff to
adjust fees annually using the CPI. The CPI adjustment for year ending 2015 is 2.41%.
Attached is a summary fee comparison detailing the proposed increases. There were a
few changes to particular fees in addition to the CPI adjustment. These changes
include:
Change of Occupancy - reduced from $324 per application to $187 per
application due to a streamlined processing method;
Utility Encroachment Permit - Added $415 Annual Blanket Permit, which
recovers the service costs of annual registration services;
Civil Subpoena of Records - changed per government code from $150 per day
deposit + travel costs to $275 per day deposit + travel costs ;
Water Polo camp - changed to reflect cost recovery guidelines and local trends;
Park Rentals - removed the Colony Park single BBQ area rental;
Zoo Stroller Rental – increased $2 per stroller to reflect higher quality of new
strollers;
Cost recovery added for actual cost of postage or other mailing fee.
If approved by Council tonight, the fees go into effect 60 days after adoption.
Page 100
ITEM NUMBER: B-1
DATE: 05/24/16
FISCAL IMPACT:
There will be an increase in operating revenue resulting from the CPI increase, with an
offsetting increase in costs to provide the services.
ALTERNATIVES:
1. Council may change any of the proposed fees.
2. Council may keep the current fees. This option is not recommended as the
amount of tax dollars necessary to provide these services would increase,
reducing the amount of money available for key Council priorities.
ATTACHMENTS:
1. Draft Resolution A
2. Exhibit A – Service Fees - Current vs. Proposed Fee Schedule
Page 101
ITEM NUMBER: B-1
DATE: 05/24/16
ATTACHMENT: 1
DRAFT RESOLUTION
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ATASCADERO, CALIFORNIA, ADOPTING AMENDED FEES AND
DEPOSITS TO OFFSET COSTS INCURRED IN PLANNING SERVICES
AND A SCHEDULE OF FEES AND CHARGES FOR CITY SERVICES
WHEREAS, the City wishes to comply with both the letter and the spirit of Article
XIIIB of the California Constitution and limit the growth of taxes; and
WHEREAS, the City of Atascadero provides various planning and building development
services to the public including, but not limited to, processing applications, reviewing plans and
maps, issuing permits and reviewing development agreements (the “Planning Services”); and
WHEREAS, the City of Atascadero desires to establish a policy of recovering some
portion of the costs reasonably borne of providing special services, including but not limited to
park and recreation services, rental of city property, police and fire services, and other
miscellaneous city services, of a voluntary or limited nature, such that general taxes are not
diverted from general services of a broad nature and thereby utilized unfairly and inequitably
such special services (“City Services”); and
WHEREAS, City Council intends to collect various fees (the “Fees”) and, in certain
cases, require advance deposit of the Fees, to offset the costs associated with providing the
Planning Services and City Services; and
WHEREAS, because some of the Fees are described in Government Code section
66014, (i) notice of the time and place of this meeting as well as a general description of the
matter to be considered are to be mailed at least 14 days prior to the date of this meeting to those
parties (if any) who have filed requests for such notification, and (ii) data indicating the amount
of the estimated cost required to provide the Services and the resources anticipated to fund the
Planning Services were made available to the public at least 10 days prior to the date of this
meeting, all in accordance with Government Code section 66016; and
WHEREAS, Government Code Section 66016 applies to fees authorized in Government
Code sections 51287, 56383, 57004, 65104, 65456, 65863.7, 65909.5, 66013, 66014 and
66451.2, Health & Safety Code sections 17951, 19132.3 and 19852, Public Resources Code
section 41901 and Public Utilities Code section 21671.5 consisting of primarily fees for zoning
variances, zoning changes, use permits, building inspections, building permits, filing and
processing applications and petitions filed with LAFCO, the processing of subdivision maps,
tentative, final and parcel maps and planning services to be charged for development projects;
and
WHEREAS, Government Code Section 66018 applies to the adopting or increasing fees
to which a specific statutory notice requirement does not apply; and
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ITEM NUMBER: B-1
DATE: 05/24/16
ATTACHMENT: 1
WHEREAS, pursuant to Government Code sections 66016 and 66018 the enactment or
increase in any fees to be charged for services must be adopted by the City Council by ordinance
or resolution, after providing notice and holding a public hearing; and
WHEREAS, the City Council finds that the fee schedule detailed in Exhibit A attached
hereto is consistent with the City of Atascadero General Plan; and
WHEREAS, pursuant to Government Code sections 66016 and 66018, the data required
to be made available to the public prior to increasing the amount of the fees by this resolution
was made available for public review at least 10 days prior to the date of this meeting; and
WHEREAS, pursuant to Government Code sections 66014, 66106, 66018 and 6062a,
notice of a public hearing on the increase to the amount of fees was published in the Atascadero
News twice, with at least five days intervening the two publications, commencing at least ten
days prior to the date of this meeting; and
WHEREAS, a duly noticed public hearing before the City Council was held on May 24,
2016, at which public testimony was received and duly considered on the proposed Planning
Services and City Services Fees; and
WHEREAS, the City Council has previously adopted Resolution 2015-072, setting forth
such fees, and desires to amend and restate that resolution in this resolution, in combination with
Resolution No. _____________, to have all service fees contained within two resolutions,
without rescinding said adoption; and
WHEREAS, the amount of the Fees do not exceed the true cost of providing the
Planning Services and City Services; and
WHEREAS, the increase to the amount of the fees is not a “project” subject to the
California Environmental Quality Act because it is a funding mechanism having no physical
effect on the environment.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Atascadero:
SECTION 1. Recitals. The foregoing recitals are true and correct and the City Council
so finds and determines.
SECTION 2. Establishment of the Fees. The Fees are hereby established in the amounts
detailed on Exhibit A for the purpose of funding the cost of providing the Services.
SECTION 3. Collection of the Fees. The Fees levied pursuant to this Resolution shall be
paid to the City either at the time the Planning Service or City Service is requested or required or
shall, in certain cases, be advanced to the City in the form of an advance deposit as further
detailed on Exhibit A.
SECTION 4. Constitutionality. If any portion of this Resolution is declared invalid or
unconstitutional then it is the intention of the City Council to have passed the entire Resolution
Page 103
ITEM NUMBER: B-1
DATE: 05/24/16
ATTACHMENT: 1
and all its component parts, and all other sections of this Resolution shall remain in full force and
effect.
SECTION 5. Repealer. All resolutions and other actions of the City Council in conflict
with the contents of this Resolution are hereby repealed.
SECTION 6. Effective Date. This resolution shall take effect 60 days after the effective
date of this Resolution, and shall remain in effect, until revised by the City Council.
On motion by Council Member __________________ and seconded by Council Member
_____________________, the foregoing Resolution is hereby adopted in its entirety on the
following roll call vote:
AYES:
NOES:
ABSENT:
ADOPTED:
CITY OF ATASCADERO
By: ________________________________
Tom O’Malley, Mayor
ATTEST:
Marcia McClure Torgerson, C.M.C., City Clerk
APPROVED AS TO FORM:
Brian A. Pierik, City Attorney
Page 104
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
16-001 ADMINISTRATIVE USE PERMIT
REVIEW
$674 per application
No charge - Non-commercial wall mural
$690 per application
No charge - Non-commercial wall mural
16-001-
Sign
SIGNAGE ADMINISTRATIVE USE
PERMIT REVIEW
$100 per application for period
March 1, 2015 - August 31, 2016, inclusive of noticing
and label generation fees.
Cost will revert to $674 per application on September
1, 2016
$100 per application for period
March 1, 2015 - August 31, 2016, inclusive of noticing
and label generation fees.
Cost will revert to $690 per application on September
1, 2016
16-002 MINOR CONDITIONAL USE
PERMIT REVIEW $1,105 per application $1,131 per application
16-003 MAJOR CONDITIONAL USE
PERMIT REVIEW $3,963 per application $4,057 per application
16-004 VARIANCE APPLICATION $1,748 per application $1,790 per application
16-006 DEVELOPMENT AGREEMENT $12,163 deposit with staff charges at the fully
allocated hourly rate + all outside or legal expenses
$12,452 deposit with staff charges at the fully
allocated hourly rate + all outside or legal expenses
16-007 SPECIFIC PLAN $9,122 deposit with staff charges at the fully allocated
hourly rate + all outside or legal expenses
$9,339 deposit with staff charges at the fully allocated
hourly rate + all outside or legal expenses
16-008 GENERAL PLAN AMENDMENT $6,989 per application $7,155 per application
16-009 PLANNED DEVELOPMENT ZONE
CHANGE
$6,903 per application $7,067 per application
DRAFT FEE SCHEDULE
PLANNING
Page 1 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 105
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-010 REZONING (MAP OR TEXT)$3,836 per application
$7,333- Rezoning with a General Plan Amendment
$3,928 per application
$7,508- Rezoning with a General Plan Amendment
16-011 TENTATIVE PARCEL MAP $4,135 per application $4,234 per application
16-012 TENTATIVE TRACT MAP $5,691 per map + $41 per lot over 15 lots $5,827 per map + $42 per lot over 15 lots
16-013 CONDOMINIUM CONVERSION
TENTATIVE MAP
$3,005 per map + $65 per unit over 15 units
$4,987 per map + $65 per unit over 15 units for
Condominium Conversion with a Major Conditional
Use Permit
$3,077 per map + $66 per unit over 15 units
$5,105 per map + $66 per unit over 15 units for
Condominium Conversion with a Major Conditional
Use Permit
16-014 PRECISE PLAN $2,073 per application $2,122 per application
16-015 RECONSIDERATION/AMEND
REVIEW (MAP/CUP)
$1,287 per application - Minor
$3,730 per application - Major
$1,318 per application - Minor
$3,819 per application - Major
16-016 ENVIRONMENTAL IMPACT
REPORT REVIEW
10% of contract consultant amount for
City staff review
10% of contract consultant amount for
City staff review
16-016A ENVIRONMENTAL NEGATIVE
DECLARATION
$1,475 per application in addition to other application
fees where applicable
$1,510 per application in addition to other application
fees where applicable
16-017 ANNEXATION $15,204 deposit with staff charges at the fully
allocated hourly rate + all outside or legal expenses
$15,566 deposit with staff charges at the fully
allocated hourly rate + all outside or legal expenses
PLANNING (continued)
Page 2 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 106
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-018 LOT LINE ADJUSTMENT REVIEW
$1,313 per application - Historic Conflict Lot Line
Adjustment
$2,200 per application - Other
$1,344 per application - Historic Conflict Lot Line
Adjustment
$2,252 per application - Other
16-019 LOT MERGER $1,333 per application $1,365 per application
16-020 REVERSION TO ACREAGE $2,042 per application $2,091 per application
16-021 AGRICULTURE PRESERVE
CANCELLATION $1,728 per application $1,769 per application
16-022 SUBSTANTIAL CONFORMANCE
FINDING $497 per application $508 per application
16-145 ALCOHOL BEVERAGE LICENSE $446 per application $457 per application
16-024 TEMPORARY OCCUPANCY
REVIEW
Commercial - $563 per application
Residential - $405 per application
Commercial - $576 per application
Residential - $415 per application
16-025 ADMINISTRATIVE TIME
EXTENSION REVIEW $400 per application $410 per application
16-026 PLANNING COMMISSION TIME
EXTENSION REVIEW $735 per application $752 per application
16-027 CONTINUANCE $253 per application $259 per application
PLANNING (continued)
Page 3 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 107
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-028 APPEAL TO PLANNING
COMMISSION $704 per application (70% cost recovery)$721 per application (70% cost recovery)
16-029 APPEAL TO CITY COUNCIL $948 per application (70% cost recovery)$970 per application (70% cost recovery)
16-030 NATIVE TREE REMOVAL PERMIT
No charge- Dead/Diseased Tree
$360 per permit- 2" - 23" DBH
$846 per permit- 24" DBH or greater
No charge- Dead/Diseased Tree
$368 per permit- 2" - 23" DBH
$866 per permit- 24" DBH or greater
16-031
TREE PROTECTION PLAN /
INSPECTION FOR BUILDING
PERMIT
Minor (No Arborist Required) - No charge if done in
conjunction with Planning Plan Check fee or $61 per
review if done independently
Major - $238 per application +:
6-25 trees - $30 per tree over 5 trees
26-100 trees - $10 per each tree over 25 trees
100+ trees - $4 per each tree over 100 trees
Fee includes one inspection and one re-inspection
Minor (No Arborist Required) - No charge if done in
conjunction with Planning Plan Check fee or $62 per
review if done independently
Major - $244 per application +:
6-25 trees - $31 per tree over 5 trees
26-100 trees - $10 per each tree over 25 trees
100+ trees - $4 per each tree over 100 trees
Fee includes one inspection and one re-inspection
16-032 RE-INSPECT TREE PROTECTION $122 per inspection (Fee imposed on the third and
any subsequent inspections)
$125 per inspection (Fee imposed on the third and
any subsequent inspections)
16-033 ANNUAL UTILITY TREE PERMIT $1,201 per application $1,230 per application
16-035 STREET NAME/RENAME
PROCESS WITHOUT MAP $634 per application $649 per application
PLANNING (continued)
Page 4 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 108
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-037 BUILDING RE-ADDRESS
PROCESSING $466 per application $477 per application
16-038 REAL ESTATE LETTER $122 per letter $125 per letter
16-039 CONSTRUCTION OPERATION
AFTER-HOURS $421 per application $431 per application
16-040A PLANNING REVIEW / APPROVAL
OF BUILDING PERMIT
Minor - $91 per application
Major - $319 per application
CUP/PD Compliance $421 per application DRC
Review $360 per application
Minor - $93 per application
Major - $327 per application
CUP/PD Compliance $431 per application
DRC Review $368 per application
16-040B PLANNING INSPECTION $122 per inspection $125 per inspection
16-040C PLANNING- EXTRA PLAN
CHECK/INSPECTION
$122 per hour
OR 1.3 times the actual cost of contract consultant
$125 per hour
OR 1.3 times the actual cost of contract consultant
16-068 GENERAL PLAN MAINTENANCE 5% of all building permit fees, which includes new
buildings and additions.
5% of all building permit fees, which includes new
buildings and additions.
16-069A DISTRICT FORMATION
PROCESSING
$4,004 per district + any outside consultant or legal
costs
$4,099 per district + any outside consultant or legal
costs
16-069B COMMUNITY FACILITY DISTRICT
ANNEXATION
$973 per district + any outside consultant or legal
costs
$996 per district + any outside consultant or legal
costs
PLANNING (continued)
Page 5 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 109
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-041 BUILDING PLAN
CHECK/INSPECTION FEE
Building Permit - 2013 International Code Council
(ICC) Building Valuation Tables including inflation
indexing
Plumbing Permits-10% of Building Permit Fee ($76
minimum)
Mechanical Permits-10% of Building Permit Fee ($76
minimum)
Electrical Permits-10% of Building Permit Fee ($76
minimum)
Plan Check - 65% of Building Permit Fee
Disabled Access - Additional 10% of Building Permit
Fee
Energy Efficiency - Additional 10% of Building Permit
Fee
Outside plan check - 1.3 times the cost of an outside
consultant
Document Imaging-2.85% of Permit/Plan Check Fees
Building Permit - 2013 International Code Council
(ICC) Building Valuation Tables including inflation
indexing
Plumbing Permits-10% of Building Permit Fee ($78
minimum)
Mechanical Permits-10% of Building Permit Fee ($78
minimum)
Electrical Permits-10% of Building Permit Fee ($78
minimum)
Plan Check - 65% of Building Permit Fee
Disabled Access - Additional 10% of Building Permit
Fee
Energy Efficiency - Additional 10% of Building Permit
Fee
Outside plan check - 1.3 times the cost of an outside
consultant
Document Imaging-2.85% of Permit/Plan Check Fees
BUILDING
Page 6 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 110
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-041C
OVER THE COUNTER
MISCELLANEOUS BUILDING
PERMIT
Water Heater - $76 + 2.85% for document imaging
Minor (1 inspection) - $182 per permit + 2.85% for
document imaging
Major (2 inspections) - $269 per permit + 2.85% for
document imaging
Water Heater - $78 + 2.85% for document imaging
Minor (1 inspection) - $187 per permit + 2.85% for
document imaging
Major (2 inspections) - $275 per permit + 2.85% for
document imaging
16-041D EXPRESS BUILDING PERMIT
$456 per permit + 2.85% for document imaging
except:
Solar Systems - $329 per permit + 2.85% for
document imaging
$467 per permit + 2.85% for document imaging
except:
Solar Systems - $337 per permit + 2.85% for
document imaging
16-041D-
Sign EXPRESS SIGN PERMIT
$50 per permit for period
March 1, 2015 - August 31, 2016, inclusive of noticing
and label generation fees.
Cost will revert to $456 per permit + 2.85% for
document imaging on September 1, 2016.
$50 per permit for period
March 1, 2015 - August 31, 2016, inclusive of noticing
and label generation fees.
Cost will revert to $467 per permit + 2.85% for
document imaging on September 1, 2016.
16-048 PLAN REVISION CHECKING
$122 + actual cost of City staff at the full allocated
hourly rates or actual cost of consultant
+ 2.85% for document imaging
$125 + actual cost of City staff at the full allocated
hourly rates or actual cost of consultant
+ 2.85% for document imaging
16-049 BUILDING - EXTRA PLAN
CHECK/INSPECTION
Plan Check - $20 + $114 per hour, 1 hour minimum or
the actual cost of contract consultant
Inspection - $137 per extra inspection
Plan Check - $21 + $116 per hour, 1 hour minimum or
the actual cost of contract consultant
Inspection - $140 per extra inspection
16-050 RESTAMPING OF APPROVED
PLANS
Residential - $182 per plan
Commercial - $345 per plan
Residential - $187 per plan
Commercial - $353 per plan
BUILDING (continued)
Page 7 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 111
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-051 LOST INSPECTION CARD $81 per card $83 per card
16-051A CHANGE OF CONTRACTOR $127 per application $130 per application
16-052 APPEAL TO BOARD OF APPEALS $689 per appeal for 70% cost recovery $706 per appeal for 70% cost recovery
16-999 MISCELLANEOUS COMMUNITY
DEVELOPMENT SERVICES
All legal, consultant and other direct costs + fully
allocated hourly rate of all staff time involved.
All legal, consultant and other direct costs + fully
allocated hourly rate of all staff time involved.
16-117 CHANGE OF OCCUPANCY $324 per application $187 per application
16-128 DOCUMENT IMAGING FEE 2.85% of permit fee 2.85% of permit fee
16-147 NOTICE OF NON-COMPLIANCE $218 each + county fees $223 each + county fees
BUILDING (continued)
Page 8 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 112
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-042 FIRE BUILDING PLAN
CHECK/INSPECTION $86 per permit $88 per permit
16-042A FIRE SPRINKLER PLAN CHECK
New Residential - $208 +actual cost of consultant
Tenant Improvement Residential Plan Check - $147 +
actual cost of consultant
Commercial Plan Check - $112 + actual cost of City
staff at the fully allocated hourly rates or actual cost of
consultant
+2.85% for document imaging
New Residential - $213 +actual cost of consultant
Tenant Improvement Residential Plan Check - $150 +
actual cost of consultant
Commercial Plan Check - $114 + actual cost of City
staff at the fully allocated hourly rates or actual cost of
consultant
+2.85% for document imaging
16-042B FIRE SPRINKLER INSPECTION
Residential - $157
Commercial - Charges at the fully allocated hourly
rates for all personnel involved + all outside expenses
Residential - $161
Commercial - Charges at the fully allocated hourly
rates for all personnel involved + all outside expenses
16-042C EXTRA FIRE PLAN
CHECK/INSPECTION
$127 per hour extra plan check or inspection
OR 1.3 times the actual cost of contract consultant
(Fee to be assessed after initial plan check/inspection
and one re-check/inspection)
$130 per hour extra plan check or inspection
OR 1.3 times the actual cost of contract consultant
(Fee to be assessed after initial plan check/inspection
and one re-check/inspection)
16-042D SPRINKLER EXPRESS PLAN
CHECK/INSPECTION
$137 per permit
+2.85% for document imaging
$140 per permit
+2.85% for document imaging
FIRE DEVELOPMENT
Page 9 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 113
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-043A FIRE ALARM PLAN CHECK
$137 + actual cost of contract consultant
+ 2.85% for document imaging
$140 + actual cost of contract consultant
+ 2.85% for document imaging
16-043B FIRE ALARM INSPECTION
Single Family Residential - $56
Other - Charges at the fully allocated hourly rates of
all personnel involved + all outside expenses
Single Family Residential - $57
Other - Charges at the fully allocated hourly rates of
all personnel involved + all outside expenses
16-044A NEW FIRE HOOD/DUCT PLAN
CHECK
$137 + actual cost of consultant
+ 2.85% for document imaging
$140 + actual cost of consultant
+ 2.85% for document imaging
16-044B NEW FIRE HOOD/DUCT
INSPECTION $96 per project $99 per project
16-045 PRIVATE HYDRANT SYSTEM
PC/INSPECTION
$274 per system
+ 2.85% for document imaging
$280 per system
+ 2.85% for document imaging
16-130 OTHER FIRE SERVICES Fully allocated hourly rate of all staff time involved.Fully allocated hourly rate of all staff time involved.
FIRE DEVELOPMENT (continued)
Page 10 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 114
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-053 ON-SITE GRADING PLAN CHECK
Less than 50 Cubic Yard Permit: $367
Single Family Residence/Accessory:
$644
Commercial: $694 + $157 per each
5,000 sq ft after the first 5,000 sq ft
Multi Family: $1,500 + $56 per unit
Tract:
5-50 lots-$1,232 + $38 per lot for each lot over 5 lots
50+ lots-$2,919 + $26 per lot for each lot over 50 lots
+ 2.85% for document imaging
Less than 50 Cubic Yard Permit: $379
Single Family Residence/Accessory:
$659
Commercial: $711 + $161 per each
5,000 sq ft after the first 5,000 sq ft
Multi Family: $1,536 + $57 per unit
Tract:
5-50 lots-$1,261 + $38 per lot for each lot over 5 lots
50+ lots-$2,989 + $27 per lot for each lot over 50 lots
+ 2.85% for document imaging
16-053A ON-SITE DRAINAGE PLAN CHECK
Single Family Residence: $117
Commercial: $243 + $188 per each 5,000 sq. ft. after
the first 5,000 sq. ft.
Multi Family: $446 + $81 per unit
Tract:
5-50 lots-$405 + $18 per lot for each lot over 5 lots
50+ lots-$1,226 + $10 per lot for each lot over 50 lots
+ 2.85% for document imaging
Single Family Residence: $119
Commercial: $249 + $192 per each 5,000 sq. ft. after
the first 5,000 sq. ft.
Multi Family: $457 + $83 per unit
Tract:
5-50 lots-$415 + $19 per lot for each lot over 5 lots
50+ lots-$1,256 + $10 per lot for each lot over 50 lots
+ 2.85% for document imaging
PUBLIC WORKS
Page 11 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 115
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-053C
ENGINEERING-EXTRA PLAN
CHCK/INSPECTION
$43 per plan/inspection + $157 per hour per extra
plan check or inspection
OR 1.3 times the actual cost of contract consultant
(Fee to be assessed after initial plan check/inspection
and one re-check/inspection)
$44 per plan/inspection + $161 per hour per extra
plan check or inspection
OR 1.3 times the actual cost of contract consultant
(Fee to be assessed after initial plan check/inspection
and one re-check/inspection)
16-054 ON-SITE GRADING INSPECTION
Single Family Residence/Accessory: $248
Commercial: $552 + $274 per each 5,000 sq. ft. after
the first 5,000 sq. ft.
Multi Family: $355 + $51 per unit
Tract:
5-50 lots-$552 + $48 per lot for each lot over 5 lots
50+ lots-$2,696 + $27 per lot for each lot over 50 lots
Single Family Residence/Accessory: $254
Commercial: $566 + $280 per each 5,000 sq. ft. after
the first 5,000 sq. ft.
Multi Family: $363 + $52 per unit
Tract:
5-50 lots-$566 + $49 per lot for each lot over 5 lots
50+ lots-$2,760 + $28 per lot for each lot over 50 lots
16-054A ON-SITE DRAINAGE INSPECTION
Single Family Residence/Accessory: $127
Commercial: $405 + $177 per each 5,000 sq. ft. after
the first 5,000 sq. ft.
Multi Family: $405 + $51 per unit
Tract:
5-50 lots-$710 + $31 per lot for each lot over 5 lots
50+ lots-$2,123 + $18 per lot for each lot over 50 lots
Single Family Residence/Accessory: $130
Commercial: $415 + $182 per each 5,000 sq. ft. after
the first 5,000 sq. ft.
Multi Family: $415 + $52 per unit
Tract:
5-50 lots-$726 + $32 per lot for each lot over 5 lots
50+ lots-$2,174 + $19 per lot for each lot over 50 lots
PUBLIC WORKS (continued)
Page 12 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 116
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-053W SEPTIC SYSTEM PLAN CHECK
$279 per plan
+ 2.85% for document imaging
$285 per plan
+ 2.85% for document imaging
16-054W SEPTIC SYSTEM INSPECTION $96 per permit $99 per permit
16-055 PUBLIC IMPROVEMENT PLAN
CHECK
$0 - $50,000 - 4.25% of the Engineer's Estimate
($507 minimum)
$50,001 - $100,000 - $2,154
+ 0.65% of the Engineer's Estimate over
$50,000
$100,001 - $250,000 - $2,483 + 0.2%
of the Engineer's Estimate over $100,000
$250,001 - $500,000 - $2,787 + 0.65% of the
Engineer's Estimate over $250,000
$500,001+ - $4,435 + 0.2% of the Engineer's Estimate
over $500,000
+ 2.85% for document imaging
$0 - $50,000 - 4.25% of the Engineer's Estimate
($519 minimum)
$50,001 - $100,000 - $2,205
+ 0.65% of the Engineer's Estimate over
$50,000
$100,001 - $250,000 - $2,542 + 0.2%
of the Engineer's Estimate over $100,000
$250,001 - $500,000 - $2,854 + 0.65% of the
Engineer's Estimate over $250,000
$500,001+ - $4,540 + 0.2% of the Engineer's Estimate
over $500,000
+ 2.85% for document imaging
PUBLIC WORKS (continued)
Page 13 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 117
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-055A PUBLIC IMPROVEMENT
INSPECTION
$0 - $50,000 - 3% of the Engineer's Estimate
($507 minimum)
$50,001 - $100,000 - $1,520 + 1.3% of the Engineer's
Estimate over $50,000
$100,001+ - $2,179 - + 0.4% of the Engineer's
Estimate over $100,000
$0 - $50,000 - 3% of the Engineer's Estimate
($519 minimum)
$50,001 - $100,000 - $1,557 + 1.3% of the Engineer's
Estimate over $50,000
$100,001+ - $2,231 - + 0.4% of the Engineer's
Estimate over $100,000
16-056 TEMPORARY ENCROACHMENT
PERMIT $117 per permit $119 per permit
16-057 MINOR ENCROACHMENT PERMIT
Driveway Approach - $208
Sidewalk - $304 for first 50 linear feet + $96 for each
additional 50 linear feet
Curb/Gutter - $304 for first 50 linear feet + $96 for
each additional 50 linear feet
Sidewalk/Curb/Gutter - $405 for first 50 linear feet +
$147 for each additional 50 linear feet
Driveway Approach - $213
Sidewalk - $311 for first 50 linear feet + $99 for each
additional 50 linear feet
Curb/Gutter - $311 for first 50 linear feet + $99 for
each additional 50 linear feet
Sidewalk/Curb/Gutter - $415 for first 50 linear feet +
$150 for each additional 50 linear feet
16-057A PERMANENT ENCROACHMENT
PERMIT $334 per permit $342 per permit
PUBLIC WORKS (continued)
Page 14 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 118
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-058 UTILITY ENCROACHMENT PERMIT
$258 - Water patch
$481 - 0-10' trench
$679 - 10'-50' trench
$958 - 50'-100' trench
$1,211 - 100'-300' Trench (plus $2 per additional
foot over 300 feet)
$265 - Water patch
$493 - 0-10' trench
$695 - 10'-50' trench
$981 - 50'-100' trench
$1,240 - 100'-300' Trench (plus $2 per additional
foot over 300 feet)
$415 - Annual Blanket Encroachment Permit
(Registration Only)
16-058A TRAFFIC CONTROL PLAN
CHECK/INSPECTION $532 per project $545 per project
16-059 FINAL PARCEL MAP CHECK $1,779 per map + $91 + $5 per lot GIS fee + any
recording fees
$1,821 per map + $93 + $5 per lot GIS fee + any
recording fees
16-060 FINAL TRACT MAP CHECK
$2,661 per map + $27 per lot over 5 lots + $91 + $5
per lot GIS fee + any recording fees
Affordable Housing - $360 per application + $122 per
unit + any outside or legal costs
$2,724 per map + $28 per lot over 5 lots + $93 + $5
per lot GIS fee + any recording fees
Affordable Housing - $368 per application + $125 per
unit + any outside or legal costs
16-061 CONDOMINIUM CONVERSION
FINAL MAP $2,661 per map + $27 per unit after the first 5 units $2,724 per map + $28 per unit after the first 5 units
16-062 FINAL MAP AMENDMENT $2,727 per application
Certificate of Correction-$720 per application
$2,791 per application
Certificate of Correction-$737 per application
16-063 STREET/RIGHT OF WAY
ABANDONMENT PROCESS $4,308 per application $4,410 per application
16-064 CERTIFICATE OF COMPLIANCE $1,039 per application $1,064 per application
16-065 FLOOD PLAIN LETTER $456 per letter $467 per letter
PUBLIC WORKS (continued)
Page 15 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 119
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-066 WIDE/OVERWEIGHT/OVERLONG
LOAD REVIEW
$16 - Daily Permit
$90 - Annual Permit
Fees are set by the State
$16 - Daily Permit
$90 - Annual Permit
Fees are set by the State
16-109A SEWER TAP $471 per lateral $483 per lateral
16-109 SEWER PROCESSING $41 per sewer connection permit $42 per sewer connection permit
16-110 EMERGENCY SEWAGE SPILL
RESPONSE
Charge the fully allocated hourly rates for all
personnel involved + any outside or material costs.
Charge the fully allocated hourly rates for all
personnel involved + any outside or material costs.
16-066A STREET CLOSURES
All Street Closures are subject to the fully allocated
hourly rates for all personnel involved, with a minimum
of two (2) hours.
All Street Closures are subject to the fully allocated
hourly rates for all personnel involved, with a minimum
of two (2) hours.
PUBLIC WORKS (continued)
Page 16 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 120
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-070 NOISE DISTURBANCE RESPONSE
CALL-BACK
Charge the fully allocated hourly rates for all
personnel involved
Charge the fully allocated hourly rates for all
personnel involved
16-071 POLICE FALSE ALARM RESPONSE
First three responses within a calendar
year - No Charge
Forth and subsequent false alarm within a
calendar year - $152 per response
First three responses within a calendar
year - No Charge
Forth and subsequent false alarm within a
calendar year - $156 per response
16-072 DUI ACCIDENT RESPONSE
INVESTIGATION
Charge the fully allocated hourly rate for all
emergency personnel involved, not to
exceed $12,000 per incident by State Law.
Charge the fully allocated hourly rate for all
emergency personnel involved, not to
exceed $12,000 per incident by State Law.
16-073 VEHICLE EQUIPMENT
CORRECTION INSPECTION $35 per inspection $36 per inspection
16-074 VIN VERIFICATION $30 per request $31 per request
16-075 STORED/IMPOUNDED VEHICLE
RELEASE $106 per vehicle $109 per vehicle
16-076 REPOSSESSED VEHICLE
RELEASE
$15 per vehicle
This fee is set by State Law
$15 per vehicle
This fee is set by State Law
16-078 RECORDS CHECK/CLEARANCE
LETTER $28 per letter + notary fee if applicable $29 per letter + notary fee if applicable
POLICE
16-079 LIVE SCAN FINGERPRINT
PROCESSING
No Charge - Volunteers for Seniors/Youth
$15 per person - community group coaches or leaders
$30 per person - all others
No Charge - Volunteers for Seniors/Youth
$16 per person - community group coaches or leaders
$31 per person - all others
Page 17 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 121
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-080 POLICE REPORT COPY
As this service is covered by the Public Records Act,
the fee should match the City's copy charge fee:
1st page - $0.50
each additional page - $0.10
As this service is covered by the Public Records Act,
the fee should match the City's copy charge fee:
1st page - $0.50
each additional page - $0.10
16-081 POLICE DIGITAL FILE
REPRODUCTION $3 per device $3 per device
16-083 CIVIL SUBPOENA OF RECORDS
$15 + reproduction costs
$150 per day deposit + travel costs
Fees are set by the Court
$15 + reproduction costs
$275 per day deposit + travel costs
Fees are set by the Court
16-084 DUCES TECUM SUBPOENA $15 per request + reproduction costs
Fees are set by State Law.
$15 per request + reproduction costs
Fees are set by State Law.
16-085 POLICE SPECIAL SERVICES
Fully allocated costs of all personnel involved, + any
actual material or equipment expenses required for
the event.
Fully allocated costs of all personnel involved, + any
actual material or equipment expenses required for
the event.
16-082 CONCEALED CARRY WEAPONS
LICENSE
$100 New license application
$25 Renewal license application
$10 Amendments to existing license application
+All required State and Federal agency fees
$102 New license application
$26 Renewal license application
$10 Amendments to existing license application
+All required State and Federal agency fees
POLICE (continued)
Page 18 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 122
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-069 CODE ENFORCEMENT
Recover the full costs related to the enforcement of
the City's codes at a particular parcel if the parcel is
not brought into compliance, up to and including court
action.
Recover the full costs related to the enforcement of
the City's codes at a particular parcel if the parcel is
not brought into compliance, up to and including court
action.
16-045A FIRE SPRINKLER SERVICE
LETTER $30 per letter $31 per letter
16-045B FIRE CODE POSITION LETTER $157 per letter $161 per letter
16-046 FIRE FLOW TEST $157 per test $161 per test
16-086 TEMPORARY TENT/CIRCUS
PERMIT $96 per permit + $41 per day after the first day $99 per permit + $42 per day after the first day
16-086A PERMANENT TENT PERMIT Charge the fully allocated hourly rate for all staff
involved + any outside costs.
Charge the fully allocated hourly rate for all staff
involved + any outside costs.
16-087 SPECIAL EVENT PERMIT $218 per day $223 per day
FIRE
Page 19 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 123
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-042C RESIDENTIAL CARE FACILITY
CONSULTATION Maximum allowed under State law (currently $50)Maximum allowed under State law (currently $50)
16-088 CONFINED SPACE PERMIT
Hazard Permit - $101
Extended Hazard Permit - $608
Annual Hazard Permit - $1,520
Hazard Permit - $104
Extended Hazard Permit - $623
Annual Hazard Permit - $1,557
16-089 UNDERGROUND TANK REMOVAL $117 per tank - 1st inspection
$61 per tank - each subsequent inspection
$119 per tank - 1st inspection
$62 per tank - each subsequent inspection
16-090 FIRE CODE PERMITS $56 per permit $57 per permit
16-091 ENGINE COMPANY INSPECTION
First 2 inspections - no charge
3rd and subsequent inspections - $137 per
inspection
First 2 inspections - no charge
3rd and subsequent inspections - $140 per
inspection
16-092 FIRE FALSE ALARM RESPONSE
First 3 responses in a calendar year - No Charge
4th and subsequent response in a calendar year -
$233 per response
First 3 responses in a calendar year - No Charge
4th and subsequent response in a calendar year -
$239 per response
16-093 WEED ABATEMENT PROGRAM
Actual costs + 150% if lot must be cleared by the City
This program is designed to only recover the cost of
the properties that do not comply.
Actual costs + 150% if lot must be cleared by the City
This program is designed to only recover the cost of
the properties that do not comply.
16-094 HAZARDOUS MATERIALS
RESPONSE
Charge the fully allocated hourly rate for all personnel
involved.
Charge the fully allocated hourly rate for all personnel
involved.
FIRE (continued)
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Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-095 NEGLIGENT INCIDENT RESPONSE Charge double the fully allocated hourly rates for all
personnel involved.
Charge double the fully allocated hourly rates for all
personnel involved.
16-096 FIRE/ARSON INVESTIGATION Charge the fully allocated hourly rates for all
personnel involved.
Charge the fully allocated hourly rates for all
personnel involved.
16-098 FIRE INCIDENT REPORT COPY
As this service is covered by the Public Records Act,
the fee should match the City's copy charge fee:
1st page - $0.50
each additional page - $0.10
As this service is covered by the Public Records Act,
the fee should match the City's copy charge fee:
1st page - $0.50
each additional page - $0.10
16-098A FIRE CODE OCCUPANCY LETTER $61 per letter $62 per letter
FIRE (continued)
Page 21 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 125
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-101 AQUATICS PROGRAMS
The City Manager or Designee may set and change
Aquatics Fees according to cost recovery guidelines
and local trends. This authorization is intended to
allow the Community Services Department to offer
new and revised programs between fee updates.
Current Fees are as follows:
Wading Pool $1
Rec Swim: $5
Lap Swim: $4
Water Polo Camp
$41 for residents
$45 for nonresidents
Swim Lessons (2 week sessions):
$64 for residents
$70 for non-residents
Swim Pass:
$31 for 10 uses
The City Manager or Designee may set and change
Aquatics Fees according to cost recovery guidelines
and local trends. This authorization is intended to
allow the Community Services Department to offer
new and revised programs between fee updates.
Current Fees are as follows:
Wading Pool $1
Rec Swim: $5
Lap Swim: $4
Water Polo Camp
$85 for residents
$94 for nonresidents
Swim Lessons (2 week sessions):
$66 for residents
$72 for non-residents
Swim Pass:
$31 for 10 uses
RECREATION
Page 22 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 126
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-099 ADULT SPORTS
The City Manager or Designee may set and change
Adult Sports Fees according to cost recovery guidelines
and local trends. This authorization is intended to allow
the Community Services Department to offer new and
revised programs between fee updates. Current Fees
are as follows:
Adult Softball: $608 per team + $5 per nonresident
player or additional 10% if 8 or more nonresident players
Adult Basketball: $400 per team + $5 per nonresident
player or additional 10% if 8 or more nonresident players
Adult Volleyball: $300 per team + $5 per nonresident
player or additional 10% if 8 or more nonresident players
Adult Pickleball: $75 per person yearly pass (January to
December) or $2 per person drop in
Adult Drop-in Programs: $2 per person
Light Fee: $20 per hour
Late Fee: After registration $51 per team
Forfeit Fee: $25 per team
Protest Fee: $20 per team
Add/Drop Fee: $20 per transaction
The City Manager or Designee may set and change
Adult Sports Fees according to cost recovery guidelines
and local trends. This authorization is intended to allow
the Community Services Department to offer new and
revised programs between fee updates. Current Fees
are as follows:
Adult Softball: $623 per team + $5 per nonresident
player or additional 10% if 8 or more nonresident players
Adult Basketball: $410 per team + $5 per nonresident
player or additional 10% if 8 or more nonresident players
Adult Volleyball: $307 per team + $5 per nonresident
player or additional 10% if 8 or more nonresident players
Adult Pickleball: $77 per person yearly pass (January to
December or $2 per person drop in
Adult Drop-in Programs: $2 per person
Light Fee: $21 per hour
Late Fee: After registration $52 per team
Forfeit Fee: $26 per team
Protest Fee: $21 per team
Add/Drop Fee: $21 per transaction
RECREATION (continued)
Page 23 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 127
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-100 YOUTH SPORTS
The City Manager or Designee may set and change
Youth Sports Fees according to cost recovery
guidelines and local trends. This authorization is
intended to allow the Community Services
Department to offer new and revised programs
between fee updates. Current Fees are as follows:
Jr. Volleyball - $49 per resident participant
or $54 for nonresident participants ($5 discount for
each additional family member)
Youth Basketball - $90 per participant or $99 per
nonresident participant ($5 discount for each
additional family member)
T-Ball - $82 per resident participant or $90 for
nonresident participant ($5 discount for each
additional family member)
$10 late fee per participant or family
The City Manager or Designee may set and change
Youth Sports Fees according to cost recovery
guidelines and local trends. This authorization is
intended to allow the Community Services
Department to offer new and revised programs
between fee updates. Current Fees are as follows:
Jr. Volleyball - $49 per resident participant
or $55 for nonresident participants ($5 discount for
each additional family member)
Youth Basketball - $92 per participant or $101 per
nonresident participant ($5 discount for each
additional family member)
T-Ball - $83 per resident participant or $92 for
nonresident participant ($5 discount for each
additional family member)
$10 late fee per participant or family
16-103 CONTRACT RECREATION
CLASSES
The instructor receives 70% of the class fee and the
City receives the remaining 30% for off-site classes
and existing instructors.
The instructor receives 60% of the class fee and the
City receives the remaining 40% for on-site classes.
The instructor receives 70% of the class fee and the
City receives the remaining 30% for off-site classes
and existing instructors.
The instructor receives 60% of the class fee and the
City receives the remaining 40% for on-site classes.
RECREATION (continued)
Page 24 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 128
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
The City Manager or Designee may set and change
Special Events according to cost recovery guidelines
and local trends. This authorization is intended to
allow the Community Services Department to offer
new and revised programs between fee updates.
Current Fees are as follows:
A temporary banner removal fee of $25 will be
charged if banner is left up more than one day after
the event. The banner will not be released to the
owner until the fee is paid.
The City Manager or Designee may set and change
Special Events according to cost recovery guidelines
and local trends. This authorization is intended to
allow the Community Services Department to offer
new and revised programs between fee updates.
Current Fees are as follows:
A temporary banner removal fee of $26 will be
charged if banner is left up more than one day after
the event. The banner will not be released to the
owner until the fee is paid.
Flea Market:
$30 per space for residents
$41 per space for nonresidents
Cruise Night:
$26 per car during pre-registration
$36 per car the night of the event
Craft Faire
$66 per inside space for residents
$81 per inside space for nonresidents
$56 per outside space for residents
$71 per outside space for nonresidents
Flea Market:
$31 per space for residents
$42 per space for nonresidents
Cruise Night:
$27 per car during pre-registration
$37 per car the night of the event
Craft Faire
$67 per inside space for residents
$83 per inside space for nonresidents
$57 per outside space for residents
$73 per outside space for nonresidents
RECREATION (continued)
16-104 CITY SPECIAL EVENTS
Page 25 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 129
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-104 CITY SPECIAL EVENTS (continued)
Father/Daughter Dance:
$30 per couple for residents
$35 per couple for nonresidents
+ $5 for each additional daughter
Booth Fee (Booths allowed in accordance with City
policy at other City-run events)
$0 Nonprofit vendors
$51 + 10% of gross profits for-profit vendors
in accordance with policies.
Other Special Events:
Fully allocated cost of required personnel
Father/Daughter Dance:
$31 per couple for residents
$36 per couple for nonresidents
+ $5 for each additional daughter
Booth Fee (Booths allowed in accordance with City
policy at other City-run events)
$0 Nonprofit vendors
$52 + 10% of gross profits for-profit vendors
in accordance with policies.
Other Special Events:
Fully allocated cost of required personnel
16-105 TRIPS AND TOURS Charge the direct cost of the trip Charge the direct cost of the trip
16-150 YOUTH & TEEN SERVICES
Teen Center membership - $10 per year
Teen Center membership card replacement - $2 per
card
Teen Center membership - $10 per year
Teen Center membership card replacement - $2 per
card
RECREATION (continued)
Page 26 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 130
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-148 ADVERTISING
The City Manager or designee may set and change
Advertising Fees according to cost recovery
guidelines and local market trends. This authorization
is intended to allow the Community Services
Department to offer new and revised programs
between fee updates. Current Fees are as follows:
$100 1/8 Page Ad
$150 1/4 Page Ad
$250 1/2 Page Ad
$250 Banner Ad
$400 Full Page Ad
$600 Inside Back Cover
$800 Inside Front Cover
$1,200 Back Cover
The City Manager or designee may set and change
Advertising Fees according to cost recovery
guidelines and local market trends. This authorization
is intended to allow the Community Services
Department to offer new and revised programs
between fee updates. Current Fees are as follows:
$102 1/8 Page Ad
$154 1/4 Page Ad
$256 1/2 Page Ad
$256 Banner Ad
$410 Full Page Ad
$614 Inside Back Cover
$819 Inside Front Cover
$1,229 Back Cover
RECREATION (continued)
Page 27 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 131
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-107A PARK RENTALS
In case of inclement weather, the applicant may
request a refund of usage fees subject to an
administrative fee or reschedule the reservation date
subject to a reservation modification fee.
In addition to the base rental rate listed below, all park
facility charges are also subject to the following
charges as applicable:
$15 Reservation change or modification fee
$12 Use of utilities fee
Security Guards: At discretion of City Manager or
Designee, events where alcohol is served require one
guard per 100 people -
$20 + actual cost of security service
(minimum of 4 hours)
Fully allocated hourly rate of all City personnel
required for the event will be charged
In case of inclement weather, the applicant may
request a refund of usage fees subject to an
administrative fee or reschedule the reservation date
subject to a reservation modification fee.
In addition to the base rental rate listed below, all park
facility charges are also subject to the following
charges as applicable:
$16 Reservation change or modification fee
$12 Use of utilities fee
Security Guards: At discretion of City Manager or
Designee, events where alcohol is served require one
guard per 100 people -
$21 + actual cost of security service
(minimum of 4 hours)
Fully allocated hourly rate of all City personnel
required for the event will be charged
PARKS & FACILITIES RENTALS
Page 28 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 132
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
Barbeque Areas:
$46 per day for Paloma BBQ Areas
$56 per day for Lake Park BBQ Areas
$30 per day for Colony Park BBQ Areas
$76 per day for all 3 Colony Park BBQ areas
Lake Park Bandstand:
$51 for nonprofits
$81 for all others
Outdoor Movie Screen Rental:
$1,014 for 5 hours for nonprofits
$1,267 for 5 hours all others
Barbeque Areas:
$47 per day for Paloma BBQ Areas
$57 per day for Lake Park BBQ Areas
$78 per day for all 3 Colony Park BBQ areas
Lake Park Bandstand:
$52 for nonprofits
$83 for all others
Outdoor Movie Screen Rental:
$1,038 for 5 hours for nonprofits
$1,297 for 5 hours all others
Faces of Freedom Veterans Memorial:
$76 per day
No fee for veteran's organizations, individual veterans,
or families of veterans for services and events. No
security deposit will be required for these events.
Faces of Freedom Veterans Memorial:
$78 per day
No fee for veteran's organizations, individual veterans,
or families of veterans for services and events. No
security deposit will be required for these events.
Sunken Gardens:
$101 per day for non-profit
$203 per day for all others
Sunken Gardens:
$104 per day for non-profit
$208 per day for all others
Equestrian Arena:
$101 per day private use
$200 security deposit
Equestrian Arena:
$104 per day private use
$205 security deposit
Lake Park Special Event:
$507 per day for non-profits
$760 per day for others
Lake Park Special Event:
$519 per day for non-profits
$778 per day for others
PARKS & FACILITIES RENTALS (continued)
16-107A PARK RENTALS (continued)
Page 29 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 133
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
Stadium Park:
$ 760 per day for non-profits for a > 150
person event
$1,520 per day for all others for a >150
person event
Stadium Park:
$ 778 per day for non-profits for a > 150
person event
$1,557 per day for all others for a >150
person event
$ 203 per day for non-profits for a <= 150
person event
$ 507 per day for all others for a <= 150
person event
$ 208 per day for non-profits for a <= 150
person event
$ 519 per day for all others for a <= 150
person event
16-107 BALLFIELD/PARK FACILITY
RENTAL
Ballfield and Open Fields fees: in addition to in-kind
contributions
$20 per hour for field
$20 per hour for lights
$25 base rental per field (+ $200 deposit)
$51 for field lining (one time per day)
Ballfield and Open Fields fees: in addition to in-kind
contributions
$21 per hour for field
$21 per hour for lights
$26 base rental per field (+ $205 deposit)
$52 for field lining (one time per day)
PARKS & FACILITIES RENTALS (continued)
16-107A PARK RENTALS (continued)
Page 30 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 134
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-107B BALLFIELD FACILITY
TOURNAMENT RENTAL
A Non-refundable deposit of 50% required on all
bookings (unless a higher deposit is noted). There
are no refunds due to bad weather
In addition to the rental rate listed below, all
tournaments are also subject to the following charges
as applicable:
Fully allocated hourly rate of all City personnel
required for the event will be charged
$20 per hour for lights
$25 per field per day base rental fee (+$200
deposit)
$51 facility key replacement fee
$51 field lining fee (one time per day)
In addition to in-kind contributions rental fees will be
as follows:
$25 per hour per field or
$405 per day (12 hours max) for two fields
$710 for two days (24 hours max) for two
fields
A Non-refundable deposit of 50% required on all
bookings (unless a higher deposit is noted). There
are no refunds due to bad weather.
In addition to the rental rate listed below, all
tournaments are also subject to the following charges
as applicable:
Fully allocated hourly rate of all City personnel
required for the event will be charged
$21 per hour for lights
$26 per field per day base rental fee (+$205
deposit)
$52 facility key replacement fee
$52 field lining fee (one time per day)
In addition to in-kind contributions rental fees will be
as follows:
$26 per hour per field or
$415 per day (12 hours max) for two fields
$726 for two days (24 hours max) for two
fields
PARKS & FACILITIES RENTALS (continued)
Page 31 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 135
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
Admissions:
$7 General (13 and up)
$6 Senior (65 and up)
$5 Child (3-12)
Admissions:
$7 General (13 and up)
$6 Senior (65 and up)
$5 Child (3-12)
Stroller Rental:
$3 per day - basic
$4 per day - theme
Educational Programs:
Tours: $1 per person, + admission
Other Education Programs: fees set by Zoo Director
based on market conditions and cost of items being
resold
School Presentations, Camps, Special Programs:
fees set by the Zoo Director based on market
conditions and estimated variable costs of the
program.
Birthday parties: $10-$15 per child, based on market
conditions and costs of items included
Stroller Rental:
$5 per day - basic
$6 per day - theme
Educational Programs: fees set by Zoo Director
based on market conditions and cost of items being
resold
School Presentations, Camps, Special Programs:
fees set by the Zoo Director based on market
conditions and estimated variable costs of the
program.
Birthday parties: $10-$15 per child, based on market
conditions and costs of items included
Zoo Asset Sales: fees set by the Zoo Director, based
on market conditions.
Zoo Concessions, Vending & Gifts: fees set by the
Zoo Director, based on market conditions and cost of
items being resold.
Zoo Asset Sales: fees set by the Zoo Director, based
on market conditions.
Zoo Concessions, Vending & Gifts: fees set by the
Zoo Director, based on market conditions and cost of
items being resold.
16-108 ZOO SERVICES
ZOO
Page 32 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 136
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-116
NEW BUSINESS LICENSE
APPLICATION
REV/ENFORCEMENT
$208 - A Occupancy, H Occupancy, Sprinkler
$91 - All Other Occupancies
$66 - Out of Town Business or Contractor
$66 - Home Occupation
$213 - A Occupancy, H Occupancy, Sprinkler
$93 - All Other Occupancies
$67 - Out of Town Business or Contractor
$67 - Home Occupation
16-118 BUSINESS LICENSE RENEWAL $20 per renewal $21 per renewal
16-118A BUSINESS LICENSE REPRINT $13 per reprint $13 per reprint
16-119 SOLICITOR PERMIT $25 per permit + $5 per card $26 per permit + $5 per card
16-077 SPECIAL BUSINESS DOJ CHECK $152 per application + any DOJ fees $156 per application + any DOJ fees
16-115 DAMAGE TO CITY PROPERTY
REPAIR
Charge the fully allocated hourly rate for all required
personnel + any material costs.
Charge the fully allocated hourly rate for all required
personnel + any material costs.
16-120 RETURNED CHECK PROCESSING $25 per NSF check $26 per NSF check
16-121 ELECTRONIC FILE COPY SERVICE $3 per device $3 per device
BUSINESS LICENSES
GENERAL
Page 33 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 137
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-122 DOCUMENT CERTIFICATION $27 per document $28 per document
16-123 CANDIDATE/INITIATIVE FILING
Candidate - $25 per candidate
Initiative - $200 per initiative
Fee is refundable to the filer, if within one year of
filing the notice of intent, the elections official
certifies the sufficiency of the petition.
Fees are set by Sate Law
Candidate - $25 per candidate
Initiative - $200 per initiative
Fee is refundable to the filer, if within one year of
filing the notice of intent, the elections official
certifies the sufficiency of the petition.
Fees are set by Sate Law
16-124 RECORDS COMPILATION
SERVICE
Charge the fully allocated hourly rate for all required
personnel and any outside costs in accordance with
Government Code section 6253.9.
Charge the fully allocated hourly rate for all required
personnel and any outside costs in accordance with
Government Code section 6253.9.
GENERAL (continued)
Page 34 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 138
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-125 DOCUMENT REPRODUCTION
Copying/Scanning/Faxing:
Black & White:
$0.50 - 1st page
$0.10 - each additional page
Color Copies:
$1 per page
Fair Political Practices Commission copies - $.10
per page
Contract reproduction of documents:
Actual cost of reproduction
Additional $5 per requests for statements or
documents five or more years old.
Copying/Scanning/Faxing:
Black & White:
$0.50 - 1st page
$0.10 - each additional page
Color Copies:
$1 per page
Fair Political Practices Commission copies - $.10
per page
Contract reproduction of documents:
Actual cost of reproduction + actual postage
and/or mailing expense
Additional $5 per requests for statements or
documents five or more years old.
16-142 GENERATION OF MAILING
LABELS
0-50 Labels: $101
51-100 Labels: $152
101-150 Labels: $203
151+ Labels: $253
0-50 Labels: $104
51-100 Labels: $156
101-150 Labels: $208
151+ Labels: $259
16-143 MAILING OF NOTICES/LETTERS
0-50 Notices: $76
51-100 Notices: $127
101-150 Notices: $177
151+ Notices: $177 + $1 per item over 150
0-50 Notices: $78
51-100 Notices: $130
101-150 Notices: $182
151+ Notices: $182 + $1 per item over 150
+ Actual cost of postage or other mailing fee
16-144 MAP FOLDING FEE $32 each $33 each
GENERAL (continued)
Page 35 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 139
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-067 BLUEPRINT/MAP REPRODUCTION
Actual cost of reproduction
GIS printout fee - fully allocated rate of staff time
spent on project
Large building plan copy: $4 per sheet
Actual cost of reproduction and associated
postage and/or mailing costs
GIS printout fee - fully allocated rate of staff time
spent on project
Large building plan copy: $4 per sheet
16-163 FILMING PERMIT APPLICATION $253 per permit $259 per permit
16-990 ACTIVE NET REGISTRATION
Administrative fee associated with registering for an
activity online through Active Net:
Activity cost between $0-$10.99 - $0.50
Activity cost between $11.00-$39.99 - $1.00
Activity cost between $40.00-$199.99 - $2.00
Activity cost $200+ - $10.00
Administrative fee associated with registering for an
activity online through Active Net:
Activity cost between $0-$10.99 - $0.50
Activity cost between $11.00-$39.99 - $1.00
Activity cost between $40.00-$199.99 - $2.00
Activity cost $200+ - $10.00
16-991 DIRECTOR APPROVED FEE
WAIVER
With the approval of the Administrative Services
Director, staff would have the ability to waive certain
fees that were incurred due to staff error.
With the approval of the Administrative Services
Director, staff would have the ability to waive certain
fees that were incurred due to staff error.
GENERAL (continued)
Page 36 of 36 ITEM NUMBER: B-1DATE: 05/24/16ATTACHMENT: 2Page 140
ITEM NUMBER: B-2
DATE: 05/24/16
Atascadero City Council
Staff Report – Administrative Services Department
Amendments to City Facility Rental Fee Schedule
RECOMMENDATION:
Council adopt Draft Resolution A amending a Schedule of Fees and Charges for City
Facility Rentals.
DISCUSSION:
The City has developed a Schedule of Fees and Charges for City Facility Rentals
(Schedule). The existing Schedule was last updated June 23, 2015, and was based on
a comprehensive fee study performed by a consultant in 2014. Council has directed
staff to adjust the Schedule annually using the Consumer Price Index (CPI). The CPI
adjustment for year ending 2015 is 2.41%.
Other than adjustments for CPI, the Schedule was also adjusted to add a cleaning fee
for certain events in City Hall when additional cleaning is required and a clerical
adjustment to the rental fee for the Lakeside Room at the Pavilion.
Attached is the draft resolution and summary fee comparison with the proposed
increases.
The Facility Rental Fees will go into effect sixty days (60) after the resolution is adopted.
FISCAL IMPACT:
There will be an increase in operating revenue resulting from the CPI increase, with an
offsetting increase in costs to provide the services.
Page 141
ITEM NUMBER: B-2
DATE: 05/24/16
ALTERNATIVES:
Council may change any of the proposed fees.
Council may keep the current fees. This option is not recommended as the
amount of tax dollars necessary to provide these services would increase,
reducing the amount of money available for key Council priorities.
ATTACHMENTS:
1. Draft Resolution A
2. Exhibit A – Schedule of Fees and charges for City Facility Rentals- Current vs.
Proposed Fee Schedule
Page 142
ITEM NUMBER: B-2
DATE: 05/24/16
ATTACHMENT: 1
DRAFT RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ATASCADERO ADOPTING AMENDED SCHEDULE OF
FEES AND CHARGES FOR CITY FACILITY RENTALS
WHEREAS, the City wishes to comply with both the letter and the spirit of Article
XIIIB of the California Constitution and limit the growth of taxes; and
WHEREAS, the City of Atascadero desires to establish a policy of recovering some
portion of the costs reasonably borne of providing special services, including but not limited to
rental of city property; and
WHEREAS, City Council intends to collect various fees (the “Fees”) and, in certain
cases, require advance deposit of the Fees, to offset the costs associated with providing the rental
of city property; and
WHEREAS, pursuant to Government Code sections 66016 and 66018 the enactment or
increase in any fees to be charged for services must be adopted by the City Council by ordinance
or resolution, after providing notice and holding a public hearing; and
WHEREAS, the City Council finds that the fee schedule detailed in Exhibit A attached
hereto is consistent with the City of Atascadero General Plan; and
WHEREAS, pursuant to Government Code sections 66016 and 66018, the data required
to be made available to the public prior to increasing the amount of the fees by this resolution
was made available for public review at least 10 days prior to the date of this meeting; and
WHEREAS, pursuant to Government Code sections 66014, 66106, 66018 and 6062a,
notice of a public hearing on the increase to the amount of fees was published in the Atascadero
News twice, with at least five days intervening the two publications, commencing at least ten
days prior to the date of this meeting; and
WHEREAS, a duly noticed public hearing before the City Council was held on May 24,
2016, at which public testimony was received and duly considered on the proposed Schedule of
Fees and Charges for City Facility Rentals; and
WHEREAS, the City Council has previously adopted Resolution 2015-073, setting forth
such fees, and desires to amend and restate that resolution in this resolution, in combination with
Resolution No. _____________, to have all service fees contained within two resolutions,
without rescinding said adoption; and
WHEREAS, the amount of the Fees do not exceed the true cost of providing the rental of
City property; and
WHEREAS, the increase to the amount of the fees is not a “project” subject to the
California Environmental Quality Act because it is a funding mechanism having no physical
Page 143
ITEM NUMBER: B-2
DATE: 05/24/16
ATTACHMENT: 1
effect on the environment.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Atascadero:
SECTION 1. Recitals. The foregoing recitals are true and correct and the City Council
so finds and determines.
SECTION 2. Establishment of the Fees. The Fees are hereby established in the amounts
detailed on Exhibit A for the purpose of funding the cost of providing the Services.
SECTION 3. Collection of the Fees. The Fees levied pursuant to this Resolution shall be
paid to the City either at the time the Planning Service or City Service is requested or required or
shall, in certain cases, be advanced to the City in the form of an advance deposit as further
detailed on Exhibit A.
SECTION 4. Constitutionality. If any portion of this Resolution is declared invalid or
unconstitutional then it is the intention of the City Council to have passed the entire Resolution
and all its component parts, and all other sections of this Resolution shall remain in full force and
effect.
SECTION 5. Repealer. All resolutions and other actions of the City Council in conflict
with the contents of this Resolution are hereby repealed.
SECTION 6. Effective Date. This resolution shall take effect 60 days after the effective
date of this Resolution, and shall remain in effect, until revised by the City Council.
On motion by Council Member __________________ and seconded by Council Member
_____________________, the foregoing Resolution is hereby adopted in its entirety on the
following roll call vote:
AYES:
NOES:
ABSENT:
ADOPTED:
CITY OF ATASCADERO
By: ________________________________
Tom O’Malley, Mayor
Page 144
ITEM NUMBER: B-2
DATE: 05/24/16
ATTACHMENT: 1
ATTEST:
Marcia McClure Torgerson, C.M.C., City Clerk
APPROVED AS TO FORM:
Brian A. Pierik, City Attorney
Page 145
ITEM NUMBER: B-2
DATE: 05/24/16
ATTACHMENT: 1
EXHIBIT “A” ON FILE IN THE OFFICE OF THE CITY CLERK
Page 146
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
Security Deposit: All special events require a $355
security deposit.
Security Guards: All events where alcohol is served
require one guard per 100 people.
$20 + actual cost of security service
(minimum of 4 hours)
Security Deposit: All special events require a $363
security deposit.
Security Guards: All events where alcohol is served
require one guard per 100 people.
$21+ actual cost of security service
(minimum of 4 hours)
Application Fee: $5 each Application Fee: $5 each
Cleaning Fee:
$20 + contract cleaning charge + any repair costs
for damage to the facility + fully allocated hourly
rate of City personnel
Cleaning Fee:
$21 + contract cleaning charge + any repair costs
for damage to the facility + fully allocated hourly
rate of City personnel
Cleaning Fee will be applied at the discretion of the
City Manager or Designee. (In general it will be
required for all rentals where food and/or beverages
are served, for all day Saturday rentals and other
large events where a cleaning crew is required.)
Cleaning Fee will be applied at the discretion of the
City Manager or Designee. (In general it will be
required for all rentals where food and/or beverages
are served, for all day Saturday rentals and other
large events where a cleaning crew is required.)
DRAFT FEE SCHEDULE
PAVILION
16-138 PAVILION CLEANING FEE
Page 1 of 11 ITEM NUMBER: B-2DATE: 05/24/16ATTACHMENT: 2Page 147
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
Rotary Room:
Weekdays:
$41 per hour for residents
$46 per hour for
nonresidents/commercial
$35 per hour for non-profits
Rotary Room:
Weekdays:
$42 per hour for residents
$47 per hour for
nonresidents/commercial
$36 per hour for non-profits
Evenings and Sundays:
$56 per hour for residents
$66 per hour for
nonresidents/commercial
$35 per hour for non-profits
Evenings and Sundays:
$57 per hour for residents
$67 per hour for
nonresidents/commercial
$36 per hour for non-profits
Gronstrand Room:
Weekdays:
$35 per hour for residents
$41 per hour for
nonresidents/commercial
$30 per hour for non-profits
Gronstrand Room:
Weekdays:
$36 per hour for residents
$42 per hour for
nonresidents/commercial
$31 per hour for non-profits
Evenings and Sundays:
$46 per hour for residents
$51 per hour for
nonresidents/commercial
$30 per hour for non-profits
Evenings and Sundays:
$47 per hour for residents
$52 per hour for
nonresidents/commercial
$31 per hour for non-profits
PAVILION (continued)
16-106 PAVILION RENTAL
Page 2 of 11 ITEM NUMBER: B-2DATE: 05/24/16ATTACHMENT: 2Page 148
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
Community Room:
Weekdays:
$30 per hour for residents
$30 per hour for
nonresidents/commercial
$25 per hour for non-profits
Community Room:
Weekdays:
$31 per hour for residents
$31 per hour for
nonresidents/commercial
$26 per hour for non-profits
Evenings and Sundays:
$35 per hour for residents
$35 per hour for
nonresidents/commercial
$30 per hour for non-profits
Evenings and Sundays:
$36 per hour for residents
$36 per hour for
nonresidents/commercial
$31 per hour for non-profits
Kitchen:
Weekdays:
$46 per hour for residents
$51 per hour for
nonresidents/commercial
$25 per hour for non-profits
Kitchen:
Weekdays:
$47 per hour for residents
$52 per hour for
nonresidents/commercial
$26 per hour for non-profits
Evenings and Sundays:
$56 per hour for residents
$61 per hour for
nonresidents/commercial
$25 per hour for non-profits
Evenings and Sundays:
$57 per hour for residents
$62 per hour for
nonresidents/commercial
$26 per hour for non-profits
Great Room:
Weekdays:
$71 per hour for residents
$81 per hour for
nonresidents/commercial
$61 per hour for non-profits
Great Room:
Weekdays:
$73 per hour for residents
$83 per hour for
nonresidents/commercial
$62 per hour for non-profits
PAVILION (continued)
16-106 PAVILION RENTAL (continued)
Page 3 of 11 ITEM NUMBER: B-2DATE: 05/24/16ATTACHMENT: 2Page 149
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
Evenings and Sundays:
$ 96 per hour for residents
$112 per hour for
nonresidents/commercial
$ 61 per hour for non-profits
Evenings and Sundays:
$ 99 per hour for residents
$114 per hour for
nonresidents/commercial
$ 62 per hour for non-profits
Combined: (Includes Great Room, Community Room,
Kitchen and Lobby, Saturday Only)
$1,956 per day + $172 cleaning fee
for residents
$2,463 per day + $172 cleaning fee
for nonresidents/commercial
Combined: (Includes Great Room, Community Room,
Kitchen and Lobby, Saturday Only)
$2,003 per day + $176 cleaning fee
for residents
$2,522 per day + $176 cleaning fee
for nonresidents/commercial
$61 per hour, 12 hour min for non-profits (Great
Room only), additional fees apply for use of
any other rooms
$62 per hour, 12 hour min for non-profits (Great
Room only), additional fees apply for use of
any other rooms
Lakeside Room:
$35 per hour for residents
$66 per hour for nonresidents/commercial
$25 per hour for non-profits
Lakeside Room:
$36 per hour for residents
$36 per hour for nonresidents/commercial
$26 per hour for non-profits
PAVILION (continued)
16-106 PAVILION RENTAL (continued)
Page 4 of 11 ITEM NUMBER: B-2DATE: 05/24/16ATTACHMENT: 2Page 150
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
Non-profit organizations my receive a 50% discount
on equipment rental fees. Upon approval of the City
Manager or Designee, non-profit organizations that
have ongoing rental agreements with the Pavilion on
the Lake and have made significant donations to the
City facilities are eligible to receive a full waiver of
rental items.
Gazebo Chairs: $1.50 per chair + $35 set-up fee
Stage: $10 per 4' x 8' piece
Linens (optional): Fees set by the Pavilion Coordinator
based on market conditions.
Podium: $20 per day
TV/VCR: $30 per day
TV/VCR/DVD: $35 per day
Sound System: $101 per day
Non-profit organizations may receive a 50% discount
on equipment rental fees. Upon approval of the City
Manager or Designee, non-profit organizations that
have ongoing rental agreements with the Pavilion on
the Lake and have made significant donations to the
City facilities are eligible to receive a full waiver of
rental items.
Gazebo Chairs: $1.60 per chair + $36 set-up fee
Stage: $10 per 4' x 8' piece
Linens (optional): Fees set by the Pavilion Coordinator
based on market conditions.
Podium: $21 per day
TV/VCR: $31 per day
TV/VCR/DVD: $36 per day
Sound System: $104 per day
Overhead Projector: $25 per day
Portable Projector Screens: $15 per day
Electric Projector Screens: $25 per day
LCD Projector: $101 per day
Topiary Trees: $20 each
Lattice Screen:
$25 each without lights
$51 each with lights
Microphone: $20 each per day
Mirrors: $2 each
Candleholders: $1 each
Wireless Internet: $25 per day
Overhead Projector: $26 per day
Portable Projector Screens: $16 per day
Electric Projector Screens: $26 per day
LCD Projector: $104 per day
Topiary Trees: $21 each
Lattice Screen:
$26 each without lights
$52 each with lights
Microphone: $21 each per day
Mirrors: $2 each
Candleholders: $1 each
Wireless Internet: $26 per day
16-140 GAZEBO RENTALS $157 per day $161 per day
PAVILION (continued)
16-139 PAVILION EQUIPMENT RENTALS
Page 5 of 11 ITEM NUMBER: B-2DATE: 05/24/16ATTACHMENT: 2Page 151
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-141 RANGER HOUSE RENTALS
$30 per hour for residents
$30 per hour for nonresidents/commercial
$25 per hour for non-profit
$31 per hour for residents
$31 per hour for nonresidents/commercial
$26 per hour for non-profit
Non-refundable Deposit: All bookings require a 50%
non-refundable deposit. Cancellations will forfeit the
deposit
Non-refundable Deposit: All bookings require a 50%
non-refundable deposit. Cancellations will forfeit the
deposit
Security Deposit: May be required at the discretion of
the Director (refundable after event if no
damages/extra charges apply).
Security Guards: At the discretion of the Director,
events require one guard per 100 people
$20 + actual cost of security service
(minimum of four hours)
Security Deposit: May be required at the discretion of
the Director (refundable after event if no
damages/extra charges apply).
Security Guards: At the discretion of the Director,
events require one guard per 100 people
$21 + actual cost of security service
(minimum of four hours)
Additional Staff Time: An additional hourly rental
charge of $20 per hour will apply if the City is required
schedule additional personnel in order to
accommodate the event
Additional Staff Time: An additional hourly rental
charge of $21 per hour will apply if the City is required
schedule additional personnel in order to
accommodate the event
16-152 COLONY PARK COMMUNITY
CENTER RENTAL
PAVILION (continued)
COLONY PARK COMMUNITY CENTER
Page 6 of 11 ITEM NUMBER: B-2DATE: 05/24/16ATTACHMENT: 2Page 152
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
Fitness (Dance & Exercise Rooms Combined):
Weekdays:
$46 per hour for residents
$51 per hour for nonresidents
$41 per hour for non-profits
Fitness (Dance & Exercise Rooms Combined):
Weekdays:
$47 per hour for residents
$52 per hour for nonresidents
$42 per hour for non-profits
Fitness (Dance & Exercise Rooms Combined):
Evenings, Saturdays and Sundays:
$61 per hour for residents
$66 per hour for nonresidents
$56 per hour for non-profits
Fitness (Dance & Exercise Rooms Combined):
Evenings, Saturdays and Sundays:
$62 per hour for residents
$67 per hour for nonresidents
$57 per hour for non-profits
16-152
Conference Room:
Weekdays:
$30 per hour for residents
$35 per hour for nonresidents
$25 per hour for non-profits
Conference Room:
Weekdays:
$31 per hour for residents
$36 per hour for nonresidents
$26 per hour for non-profits
Evenings, Saturdays and Sundays:
$46 per hour for residents
$51 per hour for nonresidents
$41 per hour for non-profits
Evenings, Saturdays and Sundays:
$47 per hour for residents
$52 per hour for nonresidents
$42 per hour for non-profits
Gymnasium:
Weekdays:
$61 per hour for residents
$76 per hour for nonresidents
$56 per hour for non-profits
Gymnasium:
Weekdays:
$62 per hour for residents
$78 per hour for nonresidents
$57 per hour for non-profits
COLONY PARK COMMUNITY CENTER (continued)
COLONY PARK COMMUNITY
CENTER RENTAL (continued)
Page 7 of 11 ITEM NUMBER: B-2DATE: 05/24/16ATTACHMENT: 2Page 153
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
Evenings, Saturdays and Sundays:
$76 per hour for residents
$91 per hour for nonresidents
$71 per hour for non-profits
Evenings, Saturdays and Sundays:
$78 per hour for residents
$93 per hour for nonresidents
$73 per hour for non-profits
Arts and Crafts Room:
Weekdays:
$35 per hour for residents
$41 per hour for nonresidents
$30 per hour for non-profits
Arts and Crafts Room:
Weekdays:
$36 per hour for residents
$42 per hour for nonresidents
$31 per hour for non-profits
Evenings, Saturdays and Sundays:
$51 per hour for residents
$56 per hour for nonresidents
$46 per hour for non-profits
Evenings, Saturdays and Sundays:
$52 per hour for residents
$57 per hour for nonresidents
$47 per hour for non-profits
Cleaning Fee:
Up to $200 (applied at the discretion of the
Director)
Cleaning Fee:
Up to $205 (applied at the discretion of the
Director)
16-153 COMMUNITY CENTER CLEANING
FEE Cleaning Fee will be applied at the discretion of the
City Manager or Designee. (In general it will be
required for all rentals where food and/or beverages
are served, for all day Saturday rentals and other
large events where a cleaning crew is required.)
Cleaning Fee will be applied at the discretion of the
City Manager or Designee. (In general it will be
required for all rentals where food and/or beverages
are served, for all day Saturday rentals and other
large events where a cleaning crew is required.)
COLONY PARK COMMUNITY CENTER (continued)
16-152 COLONY PARK COMMUNITY
CENTER RENTAL (continued)
Page 8 of 11 ITEM NUMBER: B-2DATE: 05/24/16ATTACHMENT: 2Page 154
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
Table and chair set up (groups of 50+): $41
Scoreboard: $25 per day
Podium: $25 per day
TV/DVD: $25 per day
Table and chair set up (groups of 50+): $42
Scoreboard: $26 per day
Podium: $26 per day
TV/DVD: $26 per day
Sound system: $101 per day
Stage: $10 per 4' x 8' piece
Portable projector screen: $20 per day
Coffee service: $3 per person (10 person min.)
Sound system: $104 per day
Stage: $10 per 4' x 8' piece
Portable projector screen: $21 per day
Coffee service: $3 per person (10 person min.)
16-154 COLONY PARK COMMUNITY
CENTER EQUIPMENT RENTALS
COLONY PARK COMMUNITY CENTER (continued)
Page 9 of 11 ITEM NUMBER: B-2DATE: 05/24/16ATTACHMENT: 2Page 155
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-160 CITY HALL RENTALS
Public Meeting Room (M-F 8:00-5:00):
$25 per hour for non-profit
$41 per hour for private resident
$46 per hour for private nonresident
If outside of business hours:
+ Fully allocated hourly rate of all City
personnel required
City Council Chambers (M-F 8:00-5:00)
2 hour minimum rental
$91 per hour for non-profit
$112 per hour for private resident
$122 per hour for private nonresident
$500 security deposit and a separate cleaning
fee are required for events that
serve food or are longer than 3 hours
City Council Chambers (Saturday & Sunday)
$3,548 per day for non-profit
$5,068 per day for private resident
$5,575 per day for private non-resident
$507 per hour in excess of 10 hours
$1,000 reservation deposit required
$1,000 security deposit required
Public Meeting Room (M-F 8:00-5:00):
$26 per hour for non-profit
$42 per hour for private resident
$47 per hour for private nonresident
If outside of business hours:
+ Fully allocated hourly rate of all City
personnel required
$45 per event cleaning fee for events that
serve food
City Council Chambers (M-F 8:00-5:00)
2 hour minimum rental
$93 per hour for non-profit
$114 per hour for private resident
$125 per hour for private nonresident
$512 security deposit and a separate cleaning
fee are required for events that
serve food or are longer than 3 hours
City Council Chambers (Saturday & Sunday)
$3,632 per day for non-profit
$5,189 per day for private resident
$5,707 per day for private non-resident
$519 per hour in excess of 10 hours
$1,024 reservation deposit required
$1,024 security deposit required
$80 per event cleaning fee for events that
serve food
PARKS & FACILITIES RENTALS
Page 10 of 11 ITEM NUMBER: B-2DATE: 05/24/16ATTACHMENT: 2Page 156
Ref #Fee Name
2015 Fees
(Effective 08/24/2015)Proposed Fees
DRAFT FEE SCHEDULE
16-160 CITY HALL RENTALS (continued)
Event Photography (Saturday & Sunday)
2 hour minimum
$152 per hour for private resident
$203 per hour for private nonresident
Outdoor event Ceremony (Saturday & Sunday)
$355 per ceremony
Event Photography (Saturday & Sunday)
2 hour minimum
$156 per hour for private resident
$208 per hour for private nonresident
Outdoor event Ceremony (Saturday & Sunday)
$363 per ceremony
PARKS & FACILITIES RENTALS (continued)
Page 11 of 11 ITEM NUMBER: B-2DATE: 05/24/16ATTACHMENT: 2Page 157
ITEM NUMBER: C-1
DATE: 05/24/16
Atascadero City Council
Staff Report - Public Works Department
Agreement with Friends of Atascadero Lake and
The Hansen Revocable Family Trust to
Supply Private Well Water to Atascadero Lake
RECOMMENDATION:
Council authorize the City Manager to execute an agreement with Friends of
Atascadero Lake and The Hansen Revocable Family Trust to convey private well water
to Atascadero Lake for the purpose of offsetting evaporation water loss.
DISCUSSION:
Background/Analysis:
Friends of Atascadero Lake (FoAL) was incorporated in August 2013 as a non -profit
charity dedicated to the ongoing improvement, enhancement, universal appreciation
and enjoyment of Atascadero Lake. The organization performs fundraising activities
and public education to further its goals.
Atascadero Lake has historically struggled to maintain a consistent lake level and water
volume, and the extreme drought of the past few years has made this situation more
noticeable. The lake is a natural local depression in the landscape that collects
stormwater runoff from surrounding properties. Around 1950, the lake was enlarged
and a pipeline constructed to divert a portion of water from Atascadero Creek to the
lake. The lake was dredged again in the 1960’s and material removed was used to
construct the island near the south end. Several shallow wells have been constructed
in the past to assist in offsetting the water loss. More recently, in 2014, the City took
advantage of drought conditions and a dry lake to remove the accumulated sediment
from the lake bottom in an effort to improve water quality.
In October 2013, several residents suggested that Atascadero Mutual Water Company
(AWMC) provide water to stabilize or increase lake water levels. As part of its analysis,
AMWC staff estimated lake water loss from evaporation for each month of the year.
The evaporation estimate for summer months, if the lake was at capacity, would be
approximately 250,000 gallons per day or 174 gallons per minute.
Page 158
ITEM NUMBER: C-1
DATE: 05/24/16
FoAL consulted with AMWC and obtained a private well agreement for construction and
use at 8350 Portola Road (Portola Well). AMWC staff determined that the Portola Well
will have an insignificant and negligible impact on AMWC groundwater supplies since
the Portola Well draws water from fractured rock (shale) layers where groundwater flow
is much slower than the alluvial (sand/silt) layers where AMWC wells draw from. It is
likely that the Portola Well could only draw water for a limited amount of time before
pausing to allow groundwater to recharge the fractured rock layers.
Following the determination by AMWC, FoAL commissioned the drilling of the Portola
Well for future conveyance of the well water to the lake to assist with offsetting water
loss from evaporation. Construction of the Portola Well was permitted by San Luis
Obispo County Public Health. The well is 260 feet deep and contains a 5-inch casing.
At the time of drilling, the static water level was 63 feet and the well driller estimated a
yield up to 100 gallons per minute.
FoAL has submitted plans to the City and is ready to construct the pipeline to supply the
Portola W ell water to Atascadero Lake. The pipeline alignment is proposed in the public
right-of-way along Portola Road and discharges into a City storm drain which then
outfalls into Atascadero Lake near the intersection of Portola Road and Lake View
Drive.
FoAL performed water quality testing for well water and was notifie d by the Regional
Water Quality Control Board that they do not need a NPDES permit for the proposed
well supply system. They have submitted plans to Fish and Wildlife and are awaiting a
response. In addition, the US Army Corps of Engineers Section 404 pe rmit is not
needed since there will be no disturbance of the lake bed with the connection to the
storm drain.
City staff was contacted by several property owners in the well vicinity concerned about
the effect that the Portola well pumping would have on t heir oak trees. The well log has
a static water level measured at 63 feet below ground elevation. Tree experts indicate
that most of the California Oaks roots responsible for the uptake of water and minerals
are predominately within the upper three feet of soil with few roots growing deeper than
about five feet. Although some roots can be found much d eeper in the soil spectrum, it
is very unlikely that these roots would extend to 63 feet where the static water level was
measured.
Conclusion:
City staff has concluded that the proposed well supply project is unlikely to have a
negative effect on Atascadero Lake or nearby oak trees. While it is unlikely that the
Portola W ell will be able to completely offset the anticipated evaporation rates for the
lake, it is expected that there will be some overall benefit to the water quality and
volume sustainability of the lake.
The attached agreement details the responsibilities of each party to the agreement.
FoAL will be primarily responsible to operate, maintain, monitor, repair, and carry
Page 159
ITEM NUMBER: C-1
DATE: 05/24/16
liability for the well supply project, including costs associated with these responsibilities.
FoAL is also required to obtain an easement over the well property in the event that the
property changes ownership. T he City is not responsible for any costs and maintains
the right to determine pumping schedules and quality assurance. A 30 -day written
termination notice is required to be given by the City or FoAL, with or without cause, and
the City may terminate the agreement immediately for certain occurrences.
FISCAL IMPACT:
No significant fiscal impact to the City. Costs related to constructing and maintaining the
well supply system will be the responsibility of Friends of Atascadero Lake.
ALTERNATIVES:
Council could decide not to approve the agreement and reject the Portola Well Supply
Pipeline Project.
ATTACHMENTS:
1. Draft Agreement
Page 160
ITEM NUMBER: C-1
DATE: 05/24/16
ATTACHMENT: 1
AGREEMENT BETWEEN THE CITY OF ATASCADERO 1
AND FRIENDS OF ATASCADERO LAKE
RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:
City of Atascadero
Public Works Dept.
6500 Palma Ave.
Atascadero CA 93422
AGREEMENT BETWEEN
FRIENDS OF ATASCADERO LAKE, INC.,
HANSEN REVOCABLE FAMILY TRUST,
& THE CITY OF ATASCADERO
This agreement (“Agreement”) is made and entered into this ___th day of __________________,
2016 by and between the City of Atascadero, a general law city and municipal corporation (“City”),
the Friends of Atascadero Lake Inc., a California nonprofit public benefit corporation
(Organization), and the Hansen Revocable Family Trust (Jens E. Hansen and Linda M. Hansen,
trustees) (Owner) for the purpose of allowing Organization to utilize water from a well on that
property known as APN 056-291-001 and located at 8350 Portola Road in the City of Atascadero
(“Owner’s Property”) for the purpose of offsetting water in Atascadero Lake (“Lake”), a part of the
City-owned Atascadero Lake Park (“Park”). The general area in which the Owner’s Property and
Park are located is shown in EXHIBIT A attached hereto.
Pursuant to this Agreement, Owner will grant Organization the perpetual right to utilize the well on
Owner’s Property (“Well”) for the purpose of drawing water to supply the Lake in accordance with
the terms and conditions of this Agreement. The City will grant Organization the right to develop
a system by which to supply Well water into the Lake in accordance with the attached Exhibits
and responsibilities for operations and maintenance as outlined below. The City and
Organization will negotiate a schedule for the pumping of Well water into the Lake, but the City
will retain full discretion to suspend or delay pumping as it deems necessary or beneficial for the
public health and welfare.
1. PARTIES
1.1 City
The City of Atascadero, Atascadero, California, whose mailing address for
notice under the terms of this Agreement is as follows:
City of Atascadero
Attn: Director of Public Works
6500 Palma Ave.
Atascadero, California 93422
Page 161
ITEM NUMBER: C-1
DATE: 05/24/16
ATTACHMENT: 1
AGREEMENT BETWEEN THE CITY OF ATASCADERO 2
AND FRIENDS OF ATASCADERO LAKE
1.2 Friends of Atascadero Lake, Inc.
Friends of Atascadero Lake, Inc., whose mailing address for notice under
the terms of this Agreement is as follows:
Friends of Atascadero Lake, Inc.
P.O. Box 1151
Atascadero, CA 93423
1.3 Owner
Jens E. Hansen and Linda M. Hansen, Trustees
Hansen Revocable Family Trust
8350 Portola Road
Atascadero, CA 93422
2. TERM
The term of this Agreement shall begin on ________________________ and continue in
perpetuity unless and until terminated pursuant to the termination provisions of this
Agreement.
3. ORGANIZATION RESPONSIBILITIES
3.1 Construct a water delivery pipeline from the Well, across and/or under public-
rights-of-way, through the Park, and to the Lake (“Project”). At the discretion of
the City, the Project may instead connect to the City stormwater system at a point
outside the Park, provided that the downstream stormwater pipes are those that
supply water into the Lake. The final alignment of the Project shall be as close as
is feasible to the drawing attached as EXHIBIT B. Organization will provide City
a key to the Well.
3.2 Obtain, including bearing all costs to obtain, all necessary permits for the
extraction, transport, and delivery of water from the Well, including but not
limited to permits from the Regional Water Quality Control Board. Provide
copies of all permits to the City.
3.3 Negotiate and obtain from Owner an easement granting Organization (a) the right
to draw water from the Well in perpetuity and (b) to maintain, including
performing all inspections and tests necessary to ensure maintenance of, the water
delivery pipes across and/or under Owner’s Property in perpetuity. Record,
including bearing all costs of recording, and provide a copy of such easement to
the City.
3.4 Negotiate and obtain from any other owner of private property across and/or
under which the Project will be constructed (as per EXHIBIT B) such easements
as are necessary to allow the Project to remain on and/or under that property in
perpetuity. Record, including bearing all costs of recording, and provide a copy
of any such easement to the City.
Page 162
ITEM NUMBER: C-1
DATE: 05/24/16
ATTACHMENT: 1
AGREEMENT BETWEEN THE CITY OF ATASCADERO 3
AND FRIENDS OF ATASCADERO LAKE
3.5 Obtain all necessary permits for the construction of the Project, including but not
limited to encroachment permits required by the City for placement of the water
supply pipes across and/or under public rights-of-way and through the Park. This
Agreement shall not be construed as pre-approval of said permits.
3.6 Perform continuous monitoring of and all necessary repairs to, including bearing
all costs to monitor and repair, the Project’s pipes, from and including the Well to
the point the pipeline joins the City stormwater pipes feeding into the Lake. Grant
to the City the right to use any of Organization’s easement rights for the purpose
of the City performing inspections pursuant to Section 4.4.
3.7 Communicate with the City regarding the schedule for pumping water from the
Well, through the Project pipes, to the Lake, which pumping shall be subject to
suspension at the sole discretion of the City as set forth herein. Organization may
be required by City to keep records of pumping activities and provide the City a
pumping summary each month that includes dates of pumping and volume
pumped.
3.8 Provide to the City periodically, but no less than annually, water quality testing
results including copies of all reports required by the Regional Water Quality
Control Board or any other regulatory authority to which Organization must
report regarding the quality of the water drawn from the Well and sent to the
Lake.
3.9 Immediately cease pumping from the Well and notify the City if any testing of the
water in the Well finds unacceptable levels of pollution, particulates, or any other
substance that would cause the Regional Water Quality Control Board or any
other regulatory agency to question the suitability of the water.
3.10 Remediate any conditions or incidents in which well water supplied to the Lake
causes unsuitable water quality in the Lake. In the event that the Organization
fails to act promptly to restore the water quality conditions or resolve the incident,
the City or its’ agents may, at their option, make the necessary restorations to
remediate the incident and the Organization shall reimburse the City the actual
costs associated thereof.
3.11 Register with Undergound Service Alert of Northern/Central California and
Nevada (USA North 811) and be responsible for locating and marking the
completed Project work within the public right-of-way.
3.12 If the completed Project interferes with future public improvements or a future
use by the public within the public right-of-way or street, then the Organization
will at their own expense remove or relocate the Project infrastructure to a
location satisfactory to the Cit y, including bearing all costs to obtain, necessary
permits and easements as outlined in Sections 3.4 and 3.5 above.
3.13 Within ninety (90) days of the termination of this Agreement, perform any
removal of Project pipes required by any party (private or governmental, and
including the City) across or under whose real property or public rights-of-way
the Project pipes are installed, and restore said property and public rights-of-way
to usable condition.
3.14 Within ninety (90) days of the termination of this Agreement, record a release or
vacation of the easement required by Section 3.3 and any right or easement
obtained under Section 3.4 of this Agreement, including bearing all costs of
recording.
Page 163
ITEM NUMBER: C-1
DATE: 05/24/16
ATTACHMENT: 1
AGREEMENT BETWEEN THE CITY OF ATASCADERO 4
AND FRIENDS OF ATASCADERO LAKE
4. CITY RIGHTS AND RESPONSIBILITIES
4.1 Allow the connection of the Project pipes to City pipes that supply water into the
Lake, either within the Park or outside the Park, as shown on EXHIBIT B or as
subsequently agreed to by the City and Organization.
4.2 Communicate with Organization regarding the schedule for pumping water from
the Well, through the Project pipes, to the Lake.
4.3 Determine if and when the schedule for pumping water from the Well, through
the Project pipes, to the Lake should be delayed or suspended due to an excess of
water in the Lake, to pollution or particulate matter in the water, or to any other
reason that could negatively affect the health and welfare of the City or persons in
or around the Lake.
4.4 In its sole discretion, inspect the Well and the Project pipes to satisfy concerns
about maintenance, water quality, or continued water delivery. City agrees to
notify Organization of observed concerns noted during inspections. City further
reserves the right to require a suspension of water pumping pursuant to Section
4.3 or a disconnection of the Project pipes pursuant to Section 13 in the event that
the City’s inspections do not satisfy those concerns.
4.5 Receive copies of and review all permits, easements, licenses, and other approvals
necessary for the construction of the Project and the delivery of the Well water to
the Lake, prior to authorizing connection of the Project pipes to the City pipes that
supply water into the Lake.
4.6 Upon termination of this Agreement, coordinate with Organization and Owner for
post-termination obligations of Organization and Owner, including inspection of
removal work in public rights-of-way.
4.7 Upon termination of this Agreement, detach Project pipes from the City pipes that
supply the Lake, including bearing all costs of such detachment.
5. OWNER RESPONSIBILITIES
5.1 Negotiate in good faith and execute an easement granting Organization (a) the
right to draw water from the Well in perpetuity and (b) to maintain the water
delivery pipes across and/or under Owner’s Property in perpetuity. Include in this
easement the City’s right to inspect the Well and Project pipes as set forth in
Section 4.4
5.2 Maintain the Well. This requirement may be met by Owner entering into a
separate agreement with Organization for ongoing Well maintenance.
5.3 Upon termination of this Agreement and receipt of a recorded copy of
Organization’s release or vacation of the easement required by Section 3.3,
reclaim full control over the use and pumping of water from the Well and bear all
costs related to the Well and the water therein.
Page 164
ITEM NUMBER: C-1
DATE: 05/24/16
ATTACHMENT: 1
AGREEMENT BETWEEN THE CITY OF ATASCADERO 5
AND FRIENDS OF ATASCADERO LAKE
6. INDEMNIFICATION
A. Claims Arising From Project
Organization hereby agrees to, and shall, hold City, its elective and appointive boards,
officers, agents and employees, harmless and shall defend the same from any liability for
damage or claims for damage, or suits or actions at law or in equity which may allegedly
arise from Organization or any of Organization members’, contractors', or agents'
negligent operations or failure to perform under this Agreement, whether such operations
be by Organization , by one or more of its individual members, or by any one or more
persons directly or indirectly employed by, or acting as agent for, Organization.
B. The existence or non-existence of any insurance required of Organization by
Section 7 hereof shall not be deemed to limit in any way Organization’ obligations under
this Section 6.
7. INSURANCE
Organization shall not commence construction of the Project until Organization has
obtained all insurance as provided in EXHIBIT C. At all times until the termination of
this Agreement pursuant to Section 8, such insurance shall be maintained in full force and
effect.
8. TERMINATION OF AGREEMENT
Both the City and Organization shall have the right to terminate this Agreement, with or
without cause, upon the provision of thirty (30) days’ notice to the other party and to
Owner. Owner agrees that Owner has no termination rights. Upon termination of this
Agreement, the post-termination obligations of City, Organization, and Owner shall be as
set forth herein. Owner understands and acknowledges that, upon recordation of the
easement as set forth in Section 3.3, Owner shall have no right to terminate this
Agreement.
9. NON-EMPLOYMENT STATUS.
It is understood and agreed by the parties hereto that Organization, while engaged in the
Project and in the supply of water to the Lake, is and shall act as an independent
contractor and is not an officer, agent or employee of the City, and that the officers,
employees and agents of Organization are not entitled to any of the benefits of City
employees.
Page 165
ITEM NUMBER: C-1
DATE: 05/24/16
ATTACHMENT: 1
AGREEMENT BETWEEN THE CITY OF ATASCADERO 6
AND FRIENDS OF ATASCADERO LAKE
10. BINDING ON SUCCESSORS AND ASSIGNMENT
This Agreement shall be binding upon the successors, transferees, heirs and assignees of
the parties. Owner may assign rights to the Owner’s Property at any time, subject to the
continued effectiveness of the easement required by Section 3.3. Organization shall not
assign this Agreement or any right or obligation hereunder without the prior written
consent of the City Manager.
11. ALTERATIONS
Any alterations, additions, improvements or changes that Organization may desire to make
to the completed Project shall be made at Organization’ sole cost and expense and in
compliance with all applicable governmental requirements, including but not limited to the
permits specifically required by this Agreement. Any such alterations and/or improvements,
other than repairs and maintenance to the completed Project shall be made only after first
submitting the plans and specifications thereof to the City and obtaining an encroachment
permit.
13. RESERVATION OF CITY RIGHTS
At any and all times the City reserves the right but not the obligation to disconnect the
Project pipes from the City pipes feeding the Lake and to institute proceedings to terminate
this Agreement upon the occurrence of any of the following:
Organization’s failure to maintain any permits necessary for the continued pumping of
the Well water.
Organization’s failure to maintain insurance as specified in this agreement.
Organization’s failure or refusal to cease pumping water into the Lake after a request
by the City in the event of a storm, or after a finding by any regulatory agency that the
Well water is polluted, or after the City has determined that the public health or welfare
necessitate a temporary suspension of pumping.
Organization’s failure to maintain the Project pipe system in an operable state.
Organization’s failure to abate or remediate any conditions or incidents in which well
water supplied to the Lake causes unsuitable water quality in the Lake, or to
reimburse City for its costs in abatement or remediation if Organization is unable to
perform the work.
City’s determination, after inspection pursuant to Section 4.4, that maintenance of the
Project pipe system or the Well water quality gives rise to concerns sufficient to require
disconnection rather than temporary suspension of pumping as set forth in Section 4.3.
The City will give the Organization notice of its temporary disconnection of the Project
pipes and its intent to terminate this Agreement, and will include Organization in
discussions for resolution of the issues giving rise to the termination notice. If the parties
can resolve the issues giving rise to termination, Organization agrees that it will pay to City
the costs of disconnecting and reconnecting the Project pipes to the City pipes. Such
Page 166
ITEM NUMBER: C-1
DATE: 05/24/16
ATTACHMENT: 1
AGREEMENT BETWEEN THE CITY OF ATASCADERO 7
AND FRIENDS OF ATASCADERO LAKE
payment will be made within fifteen (15) days of presentation of proof of the costs incurred
by City in undertaking the work.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date set
forth opposite their respective names.
CITY OF ATASCADERO
_____________________________________________ Date: _______________________
RACHELLE RICKARD, City Manager
FRIENDS OF ATASCADERO LAKE, Inc. (Organization)
_____________________________________________ Date: ________________________
PAUL MURPHY, President
HANSEN REVOCABLE FAMILY TRUST
_____________________________________________ Date: ________________________
JENS E. HANSEN, Trustee
_____________________________________________ Date: ________________________
LINDA M. HANSEN, Trustee
ATTEST:
_____________________________________________ Date: _______________________
MARCIA MCCLURE TORGERSON, CMC, City Clerk
APPROVED AS TO CONTENT:
_____________________________________________ Date: _______________________
NICHOLAS DEBAR, Director of Public Works
APPROVED AS TO FORM:
_____________________________________________ Date: _______________________
BRIAN A. PIERIK, City Attorney
Page 167
ITEM NUMBER: C-1
DATE: 05/24/16
ATTACHMENT: 1
AGREEMENT BETWEEN THE CITY OF ATASCADERO 8
AND FRIENDS OF ATASCADERO LAKE
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189
A notary public or other officer completing this certificate verifies only the identity of the
individual who signed the document to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document.
State of California
County of San Luis Obispo
On _____________________ before me, ____________________________________, Date (Here Insert Name and Title of the Officer
personally appeared ____________________________________________________, (Name(s) of Signer(s)
Who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and
acknowledged to me that he/she/they executed
the same in his/her/their capacity(ies), and that by
his/her/their signature(s) on the instrument
the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
_______________________________________
Signature of Notary Public
Page 168
ITEM NUMBER: C-1
DATE: 05/24/16
ATTACHMENT: 1
AGREEMENT BETWEEN THE CITY OF ATASCADERO 9
AND FRIENDS OF ATASCADERO LAKE
EXHIBIT A
Location Map
Page 169
ITEM NUMBER: C-1
DATE: 05/24/16
ATTACHMENT: 1
AGREEMENT BETWEEN THE CITY OF ATASCADERO 10
AND FRIENDS OF ATASCADERO LAKE
EXHIBIT B
Project Plans
Page 170
ITEM NUMBER: C-1
DATE: 05/24/16
ATTACHMENT: 1
AGREEMENT BETWEEN THE CITY OF ATASCADERO 11
AND FRIENDS OF ATASCADERO LAKE
EXHIBIT C
INSURANCE REQUIREMENTS FOR ORGANIZATION
Organization shall procure and maintain for the duration of the contract insurance against claims
for injuries to persons or damages to property which may arise from or in connection with the
Organization’s operation and use of the Property. The cost of such insurance shall be borne by
Organization.
Minimum Scope of Insurance for Organization
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form
CG 0001).
2. Workers’ Compensation insurance as required by the State of California and
Employer’s Liability insurance (for Organizations with employees).
3. Property insurance against all risks of loss to any tenant improvements or betterments.
Minimum Limits of Insurance
Organization shall maintain limits no less than:
1. General Liability: $1,000,000 per occurrence for bodily injury, personal
injury and property damage. If Commercial General
Liability Insurance or other form with a general aggregate
limit is used, either the general aggregate limit shall apply
separately to this project/location or the general aggregate
limit shall be twice the required occurrence limit.
2. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.
3. Property Insurance: Full replacement cost with no coinsurance penalty
provision.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the Entity. At
the option of the Entity, either: the insurer shall reduce or eliminate such deductibles or self -
insured retentions as respects the Entity, its officers, officials, employees and volunteers; or the
Lessee shall provide a financial guarantee satisfactory to the Entity guaranteeing payment of
losses and related investigations, claim administration and defense expenses.
Other Insurance Provisions
The general liability policy is to contain, or be endorsed to contain, the following provisions:
Page 171
ITEM NUMBER: C-1
DATE: 05/24/16
ATTACHMENT: 1
AGREEMENT BETWEEN THE CITY OF ATASCADERO 12
AND FRIENDS OF ATASCADERO LAKE
1. The Entity, its officers, officials, employees and volunteers are to be covered as
insureds with respect to liability arising out of ownership, maintenance or use of that
part of the Property by Organization.
2. The Organization’s insurance coverage shall be primary insurance as respects the
Entity, its officers, officials, employees and volunteers. Any insurance or self -
insurance maintained by the Entity, its officers, officials, employees or volunteers shall
be excess of the Organization’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall be endorsed to state that coverage
shall not be canceled, except after thirty (30) days ’ prior written notice by certified
mail, return receipt requested, has been given to the Entity.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII.
Verification of Coverage
Organization shall furnish the Entity with original certificates and amendatory endorsements
effecting coverage required by this clause. The endorsements should be on forms provided by
the Entity or on other than the Entity’s forms, provided those endorsements or policies conform
to the requirements. All certificates and endorsements are to be received and approved by the
Entity before work commences. The Entity reserves the right to require complete, certified
copies of all required insurance policies, including endorsements effecting the coverage required
by these specification.
Page 172
ITEM NUMBER: C-2
DATE: 05/24/16
Atascadero City Council
Staff Report - Public Works Department
State Route 41 Complete Streets Feasibility Study
RECOMMENDATION:
Council approve the State Route 41 West Complete Streets Feasibility Study.
DISCUSSION:
W-Trans was authorized to perform a corridor study of State Route (SR) 41 between
San Gabriel Road to US 101 in April 2015. San Luis Obispo Council of Governments
(SLOCOG) is providing funding for this $200,000 study. This section is the heaviest
traveled portion of SR 41 in San Luis Obispo County and has deficiencies with vehicular
turning movement conflicts, bike and pedestrian issues, and congestion problems.
There is also diverse and intermittent land uses along this route that creates issues with
access and parking.
The purpose of the State Route 41 Complete Street Feasibility Study is to examine
transportation alternatives that would enhance mobility, connectivity, safety, and
accessibility for roadway users of all ages and abilities, including automobiles, trucks
and other large vehicles, bicyclists, and pedestrians on SR 41 from San Gabriel Road to
El Camino Real.
The process has included a thorough outreach and involvement of the community ,
including a dedicated website (http://hwy41atascadero.com/). The consultant team met
with stakeholders of the corridor last spring when the project was initiated. The first
public workshop was held on June 3, 2015, where existing conditions were summarized
and the public was given the opportunity to indicate desired features to be incorporated
into upgrades of the corridor. Alternatives for the corridor were presented at a second
public workshop on September 2, 201 5. A Business and Property Owner Forum was
then held in the Council Chambers on December 3, 2015 , where the proposed
alternatives received positive feedback. On January 27, 2016, the project team along
with City and SLOCOG staff met with Caltrans to discuss the plan recommendations.
Updates to the plan were then completed based on input received from Caltrans at the
meeting.
Page 173
ITEM NUMBER: C-2
DATE: 05/24/16
On March 8, 2016, a draft plan for the corridor was presented to the City Council. The
feedback and input by Council and the public from that meeting has been incor porated
into the final report – which will be presented by W -Trans. Incorporations include the
following:
1. Addition of “Segment 4” for Atascadero Avenue/Mall corridor providing
connectivity between SR41 and Sunken Gardens.
2. Alternative for Segment 2 that provides one-way separated Class IV bike
facilities (both directions) as an option to the preferred two-way Class IC
separated bike facility (northbound only).
3. Addition of protected intersections for bike movements at Atascadero Avenue
and Portola Road.
4. Refinement of design guidelines for the corridor.
The City’s consultant, W -Trans, will make a presentation of the study including the
above incorporations. An executive summary of the study is attached for reference.
Following approval by the Council, the final report will be forwarded to Caltrans. The
City will begin seeking funding for the improvements through available grant programs
promoting bicycle and pedestrian access such as the Active Transportation Program
(ATP).
FISCAL IMPACT:
None.
ATTACHMENTS:
1. Executive Summary
Page 174
1
SR 41 Complete Street Feasibility Study for the City of Atascadero
May 12, 2016
Executive Summary
Project Purpose and Goals
The purpose of the SR 41 Complete Street Feasibility Study was to examine transportation alternatives that would
enhance mobility, connectivity, safety, and accessibility for roadway users of all ages and abilities, including
automobiles, trucks and other large vehicles, bicyclists, and pedestrians, on SR 41 from San Gabriel Road to El
Camino Real in the City of Atascadero. The City’s primary goal is to incorporate “Complete Street” features and
provide safe connectivity for all users between the downtown and destinations along the corridor.
SR 41 near US 101 SR 41 Approaching Portola Road
Study Area
The study area consists of SR 41 from El Camino Real through the US 101 interchange to just west of San Gabriel
Road. SR 41 is under the jurisdiction of California Department of Transportation (Caltrans). Some frontage
improvements, such as sidewalks, exist where there are developed parcels along the corridor. Because of the
checkerboard nature of land use development as well as drainage improvements along the corridor, the existing
pavement width varies substantially and generally changes every 100 feet or so along the corridor.
Segment 1B Cross Section – Developed Frontages
(Existing Conditions)
Segment 1B Cross Section – Undeveloped Frontages
(Existing Conditions)
ITEM NUMBER: C-2
DATE: 05/24/16
ATTACHMENT: 1
Page 175
2
State Route 41 Complete Street Feasibility Plan for the City of Atascadero
May 12, 2016
Outreach
The process has included outreach to corridor stakeholders, the public, business owners, City Council and Caltrans.
Key Objectives
The three key objectives of the study were identified as follows:
Connectivity – There is a need to connect the Lake Park/Zoo area with downtown Atascadero.
Complete Street –Multi‐model improvements need to be provided on SR 41.
Consistency of Cross Section –Modifications should be made which will unify the checkerboard roadway cross
sections of SR 41.
Traffic Analysis
A comprehensive traffic operational evaluation was completed for the SR41 corridor and key intersections
including:
Daily and peak hour traffic volumes
Intersection turning movements
Intersection levels of service
Vehicle travel speeds
Vehicle travel time
Intersection queuing conditions
Collision history
Drainage Conditions
The majority of the Highway 41 Study Corridor is located within a 500‐year floodway associated with Atascadero
Creek, which runs from southwest to northeast towards the Salinas River. The highway was constructed on the
banks above the creek. As a result, the highway improvements and adjacent parcels drain toward the creek. The
highway avoids the mapped, FEMA 100‐year floodway zone. As parcels have been developed over time, the
frontage improvements have been completed. Original open drainage channels have been filled and closed
drainage conduits constructed between unimproved parcels. The frontage of undeveloped parcels has remained
unimproved, with open channels located partially or entirely within the right of way. Existing open channels are
connected by culvert segments of various sizes and material types.
Public
Workshop
#1 June 3,
2015
Public
Workshop
#2 Sept 2,
2015
Business
Owner
Forum
Dec 3,
2015
Council
Workshop
#3 March
8, 2016
ITEM NUMBER: C-2
DATE: 05/24/16
ATTACHMENT: 1
Page 176
3
SR 41 Complete Street Feasibility Study for the City of Atascadero
May 12, 2016
State of the Practice - Bikeways
The outreach process included consideration of a variety of bike facilities including Class II (bike lanes and Class IV
(separated bike facilities). Because Class IV is a new concept, more time was dedicated to provide examples. A
Class IV Bikeway, also known as a separated bikeway, is a bikeway for the exclusive use of bicycles and includes a
separation between the bikeway and motor vehicle traffic lane. The separation (or, “buffer”) may include, but is
not limited to, grade separation, flexible posts, inflexible physical barriers, or on‐street parking. Caltrans has
recently established guidelines for Class IV facilities.
Design Considerations
Right–of‐Way ‐ The plan alternatives assume that the existing 100 feet of right‐of‐way would remain under
Caltrans control.
Travel Lanes ‐ The corridor right‐of‐way will accommodate five lanes, but traffic projections show that only three
lanes are needed to accommodate future traffic demand.
Lane Alignment ‐ Since both sides of SR 41 are equally populated with commercial driveways and there is a crown
in the center of the road, the alternatives were set up to maintain the existing travel lane alignments within the
corridor rather than shifting the three travel lanes to one side or the other.
Sidewalk Alignment ‐ Approximately 45 percent of the curb, gutter and sidewalk has been constructed in the
corridor. In order to keep the costs of the alternatives as reasonable as possible, all sidewalk alignments for
undeveloped parcels were assumed to maintain the existing sidewalk placement as currently exists.
Parking ‐ The alternatives propose to maintain on‐street parking where it currently exists at a standard width of 7
to 8 feet. Other undeveloped parcels would be developed without on‐street parking with the space utilized for
landscaping and/or bike facilities.
Bicycle Facilities ‐ After allocating road width for the required three travel lanes, on‐street parking and sidewalks,
approximately 32 to 33 feet of pavement would be available for the addition of bike facilities on both sides of SR 41.
Developed versus Undeveloped Frontages ‐ The corridor includes a mix of property frontages which are either
developed or undeveloped. The alternatives include a change in treatments between the developed and
undeveloped parcels.
Landscaping ‐ The proposed landscaping treatments along the corridor are focused on addressing storm water
infiltration. Street trees are only included at the back of existing sidewalks or in planter strips next to the sidewalk.
ITEM NUMBER: C-2
DATE: 05/24/16
ATTACHMENT: 1
Page 177
4
State Route 41 Complete Street Feasibility Plan for the City of Atascadero
May 12, 2016
Any new landscape strips between the travel lane and bike facilities would be drought tolerant, low maintenance
with storm water drainage.
Short‐Term versus Long‐Term Improvements ‐ Given that implementation of the corridor plan may occur over a
five to ten‐year period based on funding availability, the modifications are presented for both short‐ and long‐term
implementation.
Connection to Downtown ‐ Because the section of the study area between Atascadero Avenue and El Camino Real
would not allow for separated bike lanes and facilities, an alternative bike route to downtown utilized Atascadero
Avenue between SR 41 and the US 101 tunnel near the intersection with Ardilla Avenue.
Pedestrian Crossing Access ‐ The alternatives were assumed to also provide enhanced pedestrian/bike crossings
of SR 41, especially at Atascadero Avenue connecting to the “local bicycle route” and at Portola Avenue connecting
to the Lake Park/Zoo trails.
Safety Considerations – The ultimate plan will incorporate traffic calming elements and safe pedestrian and bicycle
design treatments.
Alternatives
As a result of the public input during the workshops and design considerations discussed above, Alternatives were
developed for each of the SR 41 segments. These alternatives included either standard Class II bike lanes, buffered
Class II bike lanes, Class IV separated 1‐way bike routes or Class IV separated 2‐way bike facilities. The alternatives
also included different orientation and placements of landscape and drainage facilities.
Description of Recommendations
A map summarizing the overall recommendations is shown in Figure 4.
General Elements
– Short‐term implementation plan which consists primarily of roadway striping to create bike lanes and
added asphalt paths to serve pedestrian and bicycles along currently undeveloped parcel frontages.
– The long‐term plan includes more landscaping and storm water runoff space replacing existing unused
pavement areas and some of the short‐term striped buffer areas.
– Continuous sidewalks to be provided between El Camino Real and Portola Road on both sides of SR 41.
– Street lighting enhancements and pedestrian scale urban design improvements.
– Enhanced pedestrian and bicycle crossings at the intersections with Atascadero Avenue, Curbaril Avenue,
Portola Road and San Gabriel Road.
– Existing on‐street parking in front of businesses to remain.
– Reconfigure and/or formalize existing diagonal/perpendicular on‐street parking on frontages of developed
parcels.
– Existing access to business driveways to remain.
– Development standards and guidelines for future frontage development of properties suggesting
adequate parking on‐site and access easements through adjacent properties, if possible, with exceptions
for parcels where these goals cannot be achieved.
– Gateway elements (to be determined) including wayfinding signage at either end of the corridor
– Plan for future transit services along the corridor
– Removal of existing unused pavement surfaces for new green space landscaped areas.
– Drainage improvements on all undeveloped parcel frontages based on Low Impact Design Principles
ITEM NUMBER: C-2
DATE: 05/24/16
ATTACHMENT: 1
Page 178
Santa Rosa
Elementary
School
Lake Park
Charles
Paddock Zoo
Atascadero
Lake
San Gabriel
Elementary
School
Atascadero
High School
North
County
Christian
School
Library
City
Hall
SunkenGardensAtascadero
Junior High
School
NN
Shorter Pedestrian Crossing
Add Bike Connection Facilities
Class IIBike LanesClass III
Bike Connection
Class IV Bike FacilitiesClass IV Bike FacilitiesEnhance Bike Connection
Consider Gateway Monument
Intersection Realignment
Bike Crossing Improvement
Shorten Pedestrian Crossings
Add “Missing” Crosswalk
Provide Bike Connection to Park
Shorter Pedestrian Crossings
ModificationsConnect Paths to Intersection
Shorten Pedestrian Crossings
Enhance Bike Crossings1ASegment1BSegment Segment 2Segment 2Segment 3Segment
4
El
C
a
mi
n
o R
ea
l
Morro RoadA
t
a
s
c
a
d
e
r
o
A
v
e
n
u
e
San Gabriel Road
Portola Road
C u r b a r il A v e n u e
S a n t a R o sa Road
101
41 Santa Ynez AvenueS a n A n dres
A v e nue
San Andres Avenue
Pizmo Avenue
Mar
c
h
a
nt Way
Figure 5 – Recommendations
SR 41 Complete Street Feasibility Study
017ata.ai 4/16
LEGEND
Segment 3
Segment 4
Segment 1A
Segment 2
Segment 1B
Protected Intersection for Bikes
Enhanced Ped/Bike Crossing
Roundabout
North
Not to Scale
ITEM NUMBER: C-2
DATE: 05/24/16
ATTACHMENT: 1
Page 179
6
State Route 41 Complete Street Feasibility Plan for the City of Atascadero
May 12, 2016
Segment 1A (El Camino Real to west of US 101 SB Ramps)
One‐way bike lanes with “striped buffers” (where achievable) between El Camino Real and Atascadero
Avenue
Eliminate one of the two eastbound to southbound right‐turn lanes at the intersection with El Camino Real
to benefit pedestrian access.
Provide more pedestrian and bicycle markings and direction at the island on the southwest corner at the
El Camino Real/SR 41 intersection.
Decorative pavement treatments in the striped median area just west of the US 101 ramps.
Segment 1A Short‐ and Long‐Term Cross‐Section
Segment 1B (West of US 101 SB Ramps to Atascadero Avenue)
Striped buffered bike lane between parking and travel way along currently developed frontages.
Landscaped buffered bike lane between the sidewalk and travel way along currently undeveloped
frontages.
Wider landscaping with no on‐street parking for undeveloped parcel frontages
Segment 1B Short‐Term – Developed Frontages Segment 1B Short‐Term – Undeveloped Frontages
ITEM NUMBER: C-2
DATE: 05/24/16
ATTACHMENT: 1
Page 180
7
SR 41 Complete Street Feasibility Study for the City of Atascadero
May 12, 2016
Segment 1B Long‐Term – Developed Frontages Segment 1B Long‐Term – Undeveloped Frontages
SR 41/Atascadero Avenue
Intersection realignment to shorten crossing distances.
Incorporation of protected intersection design treatments for bicycle crossings.
Creation of a two‐way bike crossing adjacent to a pedestrian crossing on the west leg.
Segment 2 (Atascadero Avenue to Portola Road)
The preferred option includes a two‐way separated bike facility (Class IV) on the south side (zoo side) of
the corridor and a one‐way (outbound) bike lane on the north side of the corridor.
The alternative for this segment includes one‐way separated (Class IV) bike facilities on both sides of the
corridor.
Wider landscaping with no on‐street parking for undeveloped parcel frontages
Segment 2 Short‐Term – Developed Frontages
(Preferred Option)
Segment 2 Short‐Term – Undeveloped Frontages
(Preferred Option)
ITEM NUMBER: C-2
DATE: 05/24/16
ATTACHMENT: 1
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Segment 2 Long Term – Developed Frontages
(Preferred Option)
Segment 2 Long‐Term – Undeveloped Frontages
(Preferred Option)
Segment 2 Long Term – Undeveloped Frontages (Alternative)
SR 41/Portola Road
New crosswalk on the west leg
Incorporation of protected intersection design treatments for bicycle crossings.
Connections to park facility.
Segment 3 (Portola Road to San Gabriel Road)
One‐way bike lanes with “striped buffers” between Portola Road and San Gabriel Road.
If feasible, place pedestrian path separated from the travel way on the south side (existing segment from
Portola Road to Lago Avenue along Atascadero Lake Park and Charles Paddock Zoo frontage)
No on‐street parking
ITEM NUMBER: C-2
DATE: 05/24/16
ATTACHMENT: 1
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May 12, 2016
Segment 3 Long‐Term Cross Section
Segment 4 – Atascadero Avenue
An enhanced bike route with bike lanes on Atascadero Avenue between SR 41 and the US 101 tunnel
connecting to downtown.
Roundabout at Atascadero Avenue/High School Hill Road.
A Class IV bicycle facility between the pedestrian tunnel and the proposed roundabout
Traffic Operation Evaluation of the Preferred Plan
The vehicle traffic conditions in the corridor were evaluated with the preferred plan.
As part of the proposed alternative, the right‐turn lanes on SR 41 at Portola Road, Curbaril Avenue, and
Atascadero Avenue would be removed. In addition, one of the right‐turn lanes on eastbound SR 41 at El
Camino Real would be removed in order to improve pedestrian facilities by reducing the crossing distance
and time spent by pedestrians in the roadway.
Based on the analysis, the removal of all right‐turn lanes on SR 41 in the study area west of US 101 and one
eastbound right‐turn lane at the El Camino Real intersection would result in a minimal increase in average
delay of less than one second at each of the study intersections. Under the projected future volumes with
the preferred alternative the study intersections would operate at the same levels of service projected for
the current roadway configurations. All study intersections, with the exception of the El Camino Real/SR
41 intersection (LOS D) would operate at LOS C or better.
Corridor Travel Time – With the preferred plan, the expected future travel time in the eastbound direction
would be expected to increase 16 seconds during the morning peak period and 24 seconds during the
evening peak period, with a change in travel speed of one and two miles per hour, respectively. During the
morning peak hour, no change in average speed would be anticipated in the westbound direction, but
there would be a five‐second decrease in average travel time. During the evening peak hour, the analysis
indicates an increase of 17 seconds and a speed decrease of one mile per hour.
Queues would be expected to be contained between intersections.
Phasing, Implementation and Costs
– The plan include the development of a phasing and implementation plan to create continuous pedestrian
and bicycle facilities in the short term with striping and asphalt paths.
– Long term plan to expand landscaping and drainage improvements
– Development of a plan to keep facilities free of debris and litter and landscaping maintained.
ITEM NUMBER: C-2
DATE: 05/24/16
ATTACHMENT: 1
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May 12, 2016
– Agreement with Caltrans on funding for maintenance.
– The construction costs for the project is estimated at $8,600,000 (2016 $).
– The State of California’s Active Transportation Program (ATP) is a likely grant funding source for the
project improvements. The City and SLOCOG intend to submit a grant application due June 15, 2016.
– Should the project receive funding, the City should conduct additional community outreach and
coordination with Caltrans in developing the improvement plans. All proposed improvements in the State
Highway remain subject to Caltrans approval and would require an operational/system capacity traffic
analysis.
– Should the project move forward, the City should develop design standards for undeveloped parcels on
the corridor so that the resulting access and parking supply meet the goals of the corridor plan.
ITEM NUMBER: C-2
DATE: 05/24/16
ATTACHMENT: 1
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