Loading...
HomeMy WebLinkAboutPRC_2016-01-21_ Agenda Packet CITY OF ATASCADERO PARKS AND RECREATION COMMISSION AGENDA Thursday, January 21st, 2016 7:00 P.M. Regular Meeting Atascadero City Hall Council Chambers 6500 Palma Ave. Atascadero, California REGULAR SESSION: 7:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: Chairperson: Susan DeCarli Vice-Chairperson: David May Commissioner: Susan Greenaway Commissioner: Tom Zirk Commissioner: Jeremiah Loughry Commissioner: Dayn Mansfield Commissioner: Kevin Campion SPECIAL PRESENTATION: None COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. Comments made during Community Forum will not be a subject of discussion. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission. Any m embers of the public who have questions or need information, may contact the Board Secretary Bonnie Williams who is available during normal business hours at 470 -3478, or bwilliams@atascadero.org APPROVAL OF AGENDA: Roll Call COMMISSION ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non-controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyo ne, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Minutes – October 15th, 2015  Staff Recommendation: Commission approve the Parks and Recreation Commission Meeting minutes of the October 15th, 2015 meeting. [Community Services] B. MANAGEMENT REPORTS: 1. Charles Paddock Zoo – Lot Line Adjustment 2015-0121 (ATAL 15-0094) City Lake Park and Atascadero Kiwanis Parcels 7848 Pismo Ave. Recommendation: The Parks and Recreation Commission recommend the City Council authorize a lot line adjustment between the City owned Lake Park/Pavilion parking lot and the Kiwanis Hall at 7848 Pismo Avenue in order to correct a historic lot line location inconsistency. C. COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.) D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Mark your Calendar:  Tamale Festival Saturday, January 23rd at Sunken Gardens  Father Daughter Dance, February 5th and 6th at the Pavilion  Youth Basketball Games, January 9th – March 5th at CPCC  Children’s Day in the Park Saturday May 21st at ALP  Summer Concert Series, June 18th – August 13th at ALP  Movies in the Gardens, August 6th – 27th at Sunken Gardens  Cruise Nite Saturday, August 19th  Dancing in the Streets, Sunday August 20th E. ADJOURNMENT: THE NEXT REGULAR PARKS AND RECREATION COMMISSION MEETING WILL BE SCHEDULED AS NEEDED. I, Bonnie Williams, Clerical Assistant III of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the January 21st, 2016 Regular Session of the Atascadero Parks and Recreation Commission was posted on Friday, January 15 th 2016 at Atascadero City Hall, 6500 Palma Ave. Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 14th day of January, 2016 at Atascadero, California. _______________________________________ Bonnie Williams, Clerical Assistant III City of Atascadero City of Atascadero WELCOME TO THE ATASCADERO PARKS AND RECREATION COMMISSION MEETING The Parks and Recreation Commission meet when scheduled, in the Atascadero City Hall, located at 6500 Palma Avenue, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on t he Agenda are on file in the Recreation Division and are available for public inspection during City Hall Annex, 6500 Palma Avenue, during business hours at the Central Receptionist counter and on our website; www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Recreation Division. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Recreation Division at (805) 461-5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way:  You must approach the lectern and be recognized by the Chairperson  Give your name and address (not required)  Make your statement  All comments should be made to the Chairperson and Commission  All comments limited to 3 minutes (unless changed by the Commission)  No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, “COMMUNITY FORUM”, the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to:  Please approach the lectern and be recognized  Give your name and address (not required)  State the nature of your business This is the time items not on the Agenda may be brought to the Commission’s attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Recreation Division 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Recreation Division at City Hall prior to the deadline. ITEM NUMBER: A - 1 DATE: 01-21-16 CITY OF ATASCADERO PARKS AND RECREATION COMMISSION DRAFT ACTION MINUTES Thursday, October 15, 2015 7:00 P.M. City Hall Council Chambers 6500 Palma, Atascadero, California CALL TO ORDER - 7:01 PM Chairperson DeCarli called the meeting to order at 7:01 p.m. and Commissioner Campion led the Pledge of Allegiance. ROLL CALL Present: Commissioners Mansfield, Greenaway, Loughry, Zirk, Campion, Vice Chariperson May, Chairperson DeCarli Absent: Others Present: Recording Secretary Bonnie Williams Staff Present: City Manager Rachelle Rickard, Recreation Division Director Jerel Haley, Deputy City Manager Terrie Banish, Colony Park Community Center Supervisor Jennifer Fanning, Teen Center Supervisor Larisse Lopez, Assistant Planner Alfredo Castillo SPECIAL PRESENTATION -  Chief Haley introduced Terrie Banish to the Commission and announced Paula Anton’s retirement.  Jennifer Fanning and Larisse Lopez gave an appreciation presentation to Health West for his volunteer hours and dedication for youth basketball.  Jon Furness gave a presentation of his Eagle Scout project which is the kiosk board at the Atascadero Lake Park. COMMUNITY FORUM –  Mayor O’Maley announced Colony Days, Tent City and the Dog Show event October 17th.  Chuck Ward announced the Wold War II and Korean War Veterans tribute luncheon at Madonna’s Expo Center on October 29th. APPROVAL OF AGENDA MOTION: By Vice Chairperson May and seconded by Commissioner Loughry to approve the Agenda. Motion passed 7:0 by a roll-call vote. COMMISSION ANNOUNCEMENTS AND REPORTS  Commissioner Campion announced the Parents for Joy had an incredible fundraising event at Sunken Gardens. He also announced Taco Day on Traffic Way event on November 14th.  Commissioner May announced the the Co mmunity Church of Atascadero is celebrating their 100th year as a congregation.  Chairperson DeCarli announced that the first ever joint County wide Cycle De Mayo event in May was successful. Also that the SLO Council of Government is coordinating with the City of Atascadero on preparing a study for improvements on Morro Road. CONSENT CALENDAR 1. Parks and Recreation Commission Minutes – February 5th, 2014  Recommendation: Commission approves the Parks and Recreation Commission Meeting minutes of the February 5th, 2015 meeting. MOTION: By Commissioner Greenaway and seconded by Commissioner Campion to approve Consent Calendar Motion passed 7:0 by a roll-call vote. B. MANAGEMENT REPORTS: 1. Approval of the Charles Paddock Zoo - Monument Signage Fiscal Impact: Small fiscal impact Recommendation: The Parks and Recreation Commission recommends to the City Council approval of the proposed monument entry sign at the Charles Paddock Zoo. Assistant Planner Alfredo Castillo – Alfredo provided a presentation on the project and answered questions of the Commission. PUBLIC COMMENT – The following people spoke during public comment: Chuck Ward and Mark Greenaway. MOTION: By Commissioner Campion and seconded by Commissioner Loughry to approve the recommendations for the approval of the Charles Paddock Zoo – Monument Signage. Motion passed 7:0 by a roll-call vote. COMMITTEE & LIASON REPORTS – None STAFF COMMENTS/ ANNOUNCEMENTS –  Jennifer Fanning presented a power point update of the Recreation Division programs. . 1. Mark Your Calendar:  Saturday, October 17th Colony Days Parade and Tent City  Saturday, October 24th Zoo Boo  Saturday, November 14th Armed Forces Day at the Zoo  Saturday, November 21st Holiday Boutique at the Pavilion  Friday, December 4th Holiday Lighting Ceremony at Sunken Gardens  Saturday, December 5th Musical Walk Around the Lake  Saturday, December 11th Winter Wonderland  Saturday, December 19th Holiday Magic at the Zoo ADJOURNMENT Chairperson DeCarli adjourned the meeting at 8:11 pm. MINUTES PREPARED BY: _____________________________ Bonnie Williams, Clerical Assistant III City of Atascadero ITEM NUMBER: B-1 DATE: 1/21/16 Atascadero Parks and Recreation Commission Staff Report – Community Development Department Callie Taylor, Senior Planner, (805) 470-3448, ctaylor@atascadero.org Lot Line Adjustment 2015-0121 (ATAL 15-0094) City Lake Park and Atascadero Kiwanis Parcels 7848 Pismo Ave. RECOMMENDATION: The Parks and Recreation Commission recommend the City Council authorize a lot line adjustment between the City owned Lake Park/Pavilion parking lot and the Kiwanis Hall at 7848 Pismo Avenue in order to correct a historic lot line location inconsistency. DISCUSSION: Background: The Atascadero Kiwanis have recently acquired the former AARP building located at 7848 Pismo Avenue. The building is used as a rental hall for private events. Kiwanis and AARP also continue to use the building for their organizations’ activities. The parcel at 7848 Pismo was created by grant deed in 1963. It appears that the parcel was portioned off by the previous owner prior to City incorporation so that AARP would be provided ownership of the building which they occupied. Through this process, the lot at APN 031-372-008 was created; however, the deed’s lot lines did not match the as - built location of the AARP structure on the property. The AARP/Kiwanis building has straddled the property line for the past 50 years, and is partially located on City owned property. The Kiwanis organization became aware of this issue last year when they began discussions to acquire ownership of the property. Kiwanis has submitted a lot line adjustment application to rectify the situation. The proposal is to shift the existing lot lines so that the existing building is located solely on Kiwanis owned property, with the required property line setbacks provided. Upon adjustment, the City parking spaces which are currently located on the Kiwanis parcel would be located solely on City owned property. City Council authorization is required in order to modify the boundaries of a City owned parcel. Aerial Photo with Existing Parcel Boundary Analysis: The lot line adjustment proposes modifications to adjust the property lines between the Kiwanis parcel and two (2) adjacent City owned parcels. Parks and Recreation Commission and City Council review is required for the proposed adjustment because City owned park property is being modified. The lot line adjustment application itself does not require Council approval, and will require only administrative action with Community Development Director approval through the normal City application procedures per Municipal Code section 11-5.02. Parks and Recreation Commission is being asked to make a recommendation to the City Council regarding whether or not the City should be a party to the application. No physical improvements to the Lake Existing property line of 7848 Pismo Ave (Kiwanis parcel) Kiwanis building crosses property line. Currently located partially on City property City parking currently located on Kiwanis property Kiwanis Hall Lake Park & Pavilion parking lot Park are being proposed with the subject application. The application is only to rectify the existing property boundary inconsistencies. Proposed Lot Line Adjustment Map (ATAL 15-0094) Kiwanis Hall / AARP Building City property City property The City Attorney has reviewed the proposed request for adjustment and has determined that it is to the benefit of the City, and the City’s regulation of buildings and land within its boundaries, to participate in the application and relocate the parcel boundaries. The adjustment is an equal area exchange, which means that the Kiwanis parcel size will remain the same after adju stment. The proposal meets the requirements of Government Code section 37351, which states that the Council has the power to “exchange” real property “as is necessary or proper for municipal purposes.” In this case, the proposal is to exchange City land for a like amount of private land in order to (a) get the Kiwanis building all on one parcel, which is consistent with the City’s building and planning codes, and (b) get the building off of the City’s parcel, so that there is no question that the City bears no liability for it. Only building and zoning standards must be met for approval of a lot line adjustment. City staff has reviewed the proposed map, and has found the proposed boundary locations consistent with City standards for property line se tbacks from adjacent buildings. The Atascadero Municipal Code specifies no minimum lot size for property in the Recreation (L) zoning district. Easements shall be recorded in locations of any utilities which cross property lines. As proposed, the lots will conform to the Subdivision Map Act and the City’s subdivision, zoning and building ordinances. Conclusion: A lot line adjustment is proposed by the Atascadero Kiwanis to rectify an inconsistency between the existing property boundary and existing building location. City Council authorization is required to adjust the boundary of the City owned parcels. Staff and the City Attorney recommend that it is in the City’s best interest to do an equal area exchange to get the Kiwanis building all on one parcel under their sole ownership, and off of the City park property. The lot line adjustment is consistent with the General Plan and applicable building, subdivision and zoning code requirements. ALTERNATIVES: 1. The Commission may recommend modifications to the proposed project to City Council. 2. The Commission may determine that more information is needed on some aspect of the project and may refer the item back to staff to devel op the additional information. The Commission should clearly state the type of information that is required and move to continue the item to a future date. 3. The Commission may recommend that the City not participate in the proposed lot line adjustment. The recommendation will be forwarded to the City Council. ATTACHMENTS: 1. Location Map / Aerial Photo 2. Draft Resolution A Attachment 1: Location Map / Aerial Photo Subject site: 7848 Pismo Ave. Kiwanis Hall (formerly AARP building) Attachment 2: Draft Resolution A DRAFT RESOLUTION NO. PR 2016-A A RESOLUTION OF THE PARKS AND REREATION COMMISSION OF THE CITY OF ATASCADERO, CALIFORNIA RECOMMENDING THE CITY COUNCIL AUTHORIZE A LOT LINE ADJUSTMENT (ATAL 15-0094) TO MODIFY THE PROPERTY LINE LOCATIONS BETWEEN THE LAKE PARK AND THE KIWANIS PROPERTY LOCATED AT 7848 PISMO AVENUE (KIWANIS/CITY OF ATASCADERO) WHEREAS, the Atascadero Kiwanis (7848 Pismo Avenue, Atascadero, CA 93422), are proposing a lot line adjustment between their parcel and the adjacent City owned Lake Park parking lot; and, WHERAS, the City of Atascadero has recognized the need rectify the historic inconsistency and adjust the parcel boundaries so that the Kiwanis building is solely located on property under their ownership; and, WHEREAS, the Kiwanis parcel being proposed for adjustment would retain its existing size of 6,536 sq. ft. and would not become any larger or be granted any additional acreage as a result of the lot line adjustment with the City properties; and, WHEREAS, no physical changes to the improvements at the Lake Park are proposed at this time, and therefore no changes would be made which may affect the master plan of development for the Lake Park or Pavilion on the Lake; and, WHEREAS, the Parks and Recreation held a public meeting to consider the proposed lot line adjustment on January 21, 2016 at 7:00 p.m. and considered testimony and reports from staff and the public. NOW THEREFORE, the Parks and Recreation Commission of the City of Atascadero takes the following actions: SECTION 1. Recommendation of Approval. The Parks and Recreation Commission of the City of Atascadero, in a regular session assembled on January 21, 2016 resolved to recommend the City Council authorize a lot line adjustment involving City owned parcels, subject to the following: EXHIBIT A: Preliminary Lot Line Adjustment Map ATAL 15-0094 On motion by Commissioner ______________ and seconded by Commissioner _____________, the foregoing Resolution is hereby adopted in its entirety on the following roll call vote: AYES: NOES: ABSENT: ADOPTED: CITY OF ATASCADERO By:______________________________ Susan DeCarli Parks and Recreation Chairperson ATTEST: _______________________________________ Jerel Haley Parks and Recreation Commission Secretary EXHIBIT 1: Proposed Lot Line Adjustment Map ATAL 15-0094