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HomeMy WebLinkAboutTBID_2015-10-20_Agenda Packet ADVISORY BOARD FOR THE ATASCADERO TOURISM BUSINESS IMPROVEMENT DISTRICT AGENDA Tuesday, October 20, 2015 at 2:00 P.M. Atascadero City Hall - 6500 Palma Avenue, Room 306 Atascadero, California CALL TO ORDER: ROLL CALL: Chairperson Tom O’Malley, Portola Inn Vice-Chairperson Amar Sohi, Holiday Inn Express and Suites Board Member Deana Alexander, The Carlton Hotel Board Member Jiten Patel, Best Western Plus Colony Inn Board Member Michael Wambolt, Springhill Suites APPROVAL OF AGENDA: PUBLIC COMMENT: This portion of the meeting is reserved for persons wanting to address the Board on any matter not on this agenda and over which the Board has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. The Board may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Public Comment, unless changed by the Board. A. CONSENT CALENDAR: 1. Advisory Board Draft Action Minutes – September 15, 2015  Action: Board approve the Draft Action Minutes of September 15, 2015. [City Manager’s Office] B. BUSINESS ITEMS 1. 2015 Garagiste Support – Presentation from Terrie Banish  Recommendation: Support the Atascadero-based event in an amount up to $1,000.  Fiscal Impact: Up to $1,000. 2. Advertising Opportunity: Visit San Luis Obispo County Visitor’s Guide – Presentation from Amanda Diefenderfer  Recommendation: To pursue placement in the Visit San Luis Obispo County Visitor Guide Magazine. Consider potential sharing of placement investment with the City of Atascadero.  Fiscal Impact: $1,260 - $6,900 depending on ad size selection. 3. Advertising Opportunity: Visit San Luis Obispo County Co-Ops – Presentation from Ashlee Akers  Recommendation: To pursue the recommended advertising opportunities.  Fiscal Impact: Varied based on the selected advertising opportunities 4. Advertising Opportunity: Access Visitor’s Guide – Presentation by Terrie Banish  Recommendation: To pursue placement in the Access Visitor’s Guide  Fiscal Impact: ¼ page one time: $599/ issue or ¾ page 4x: $828/ issue 5. Visit Atascadero Website Redesign – Discussion by Verdin Marketing & Amanda Diefenderfer  Recommendation: Set a special meeting to determine sources of content direction and influencing factors of the website design, functionality and content  Fiscal Impact: Estimated at $25,000 6. Revisit TBID Membership Requirement Language for City’s Municipal Code – Presentation by City Manager’s Office  Recommendation: Board to give direction to staff or contractors.  Fiscal Impact: None 7. Protocol for Media & Promotional Accommodations and Use of TBID Funds to Support Hosting Properties – Presentation by Amanda Diefenderfer  Recommendation: To accept proposed protocol as guidelines for future opportunities  Fiscal Impact: None until time of hosting C. UPDATES 1. Mid-Term ATBID Board Opening – Amanda Diefenderfer 2. 2015 Savor the Central Coast Recap – Amanda Diefenderfer & Terrie Banish 3. Visit Atascadero Branding Update – Terrie Banish & Ashlee Akers 4. Deputy City Manager Update – Terrie Banish a. City’s Marketing Plan Update b. Charles Paddock Zoo’s Zoo Boo ~ October 24th 5 - 8:30 pm. New this year – bring your vegetable creation to the Zoo before 7:30 pm to qualify; judging categories include Ages 6 & under, Ages 7-12; Ages 13-19; Family; Adults; Business/ Commercial. c. Historic City Hall Tours beginning November 1: Wed 12 -2 pm; Friday & Saturday 1-4 pm. 5. Budget Report – Amanda Diefenderfer 6. Marketing Update – Ashlee Akers a. Verdin Marketing Monthly Report D. BOARD MEMBER COMMENTS: E. ADJOURNMENT: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a Tourism Business Improvement District Meeting, please contact the City Clerk’s Office at (805) 470- 3400. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting. Atascadero Tourism Business Improvement District (ATBID) WELCOME TO THE ATBID MEETING The ATBID Advisory Board meets in regular session on the third Tuesday of each month at 2:00 p.m. Board meetings will be held at the Atascadero City Hall, 6500 Palma Avenue, Atascadero. Matters are considered by the Advisory Board in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the office of the City Clerk and are available for public inspection during City Hall business hours at the Atascadero City Hall, 6500 Palma Avenue, Atascadero, and on our website, www.atascadero.org. All documents submitted by the public during Advisory Board meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the City Clerk's office. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this Ci ty, please contact the City Manager’s Office or the City Clerk’s Office, both at (805) 470-3400. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can b e made to provide accessibility to the meeting or service. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under the Agenda item, “PUBLIC COMMENT”, the Chairperson will call for anyone from the audience wishing to speak concerning any item not on the Agenda to approach the lectern and be recognized. 1. Give your name for the record (not required) 2. State the nature of your business. 3. All comments are limited to 3 minutes. 4. All comments should be made to the Chairperson and Advisory Board. 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present. This is the time items not on the Agenda may be brought to the Advisory Board’s attention. A maximum of 30 minutes will be allowed for PUBLIC COMMENT (unless changed by the Advisory Board). If you wish to use a computer presentation to support your comments, you must notify the City Clerk's office at least 24 hours prior to the meeting. Digital presentations must be brought to the meeti ng on a USB drive or CD. You are required to submit to the City Clerk a printed copy of your presentation for the record. Please check in with the City Clerk before the meeting begins to announce your presence and turn in your printed copy. TO SPEAK ON AGENDA ITEMS (from Title 2, Chapter 1 of the Atascadero Municipal Code) Members of the audience may speak on any item on the agenda. The Chairperson will identify the subject, staff will give their report, and the Advisory Board will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Advisory Board regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way: 1. You must approach the lectern and be recognized by the Chairperson 2. Give your name (not required) 3. Make your statement 4. All comments should be made to the Chairperson and Advisory Board 5. No person shall be permitted to make slanderous, profane or negative personal remarks concerning any other individual, absent or present 6. All comments limited to 3 minutes The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Advisor y Board. ITEM NUMBER: TBID A-1 DATE: 10/20/15 Atascadero TBID September 15, 2015 Page 1 of 5 ADVISORY BOARD FOR THE ATASCADERO TOURISM BUSINESS IMPROVEMENT DISTRICT DRAFT MINUTES Tuesday, September 15, 2015 at 2:00 P.M. Atascadero City Hall - 6500 Palma Avenue, Room 306 Atascadero, California CALL TO ORDER: Chairperson O’Malley called the meeting to order at 2:04 pm ROLL CALL: Present: Chairperson O’Malley, Vice Chairperson Sohi, Board Members Alexander and Patel Absent: Board Member Wambolt Staff Present: Destination Manager Amanda Diefenderfer, Marketing Consultant Ashlee Akers, Deputy City Manager/ City Clerk Marcia Torgerson and Deputy City Manager/ Outreach, Promotions, Events Terrie Banish. APPROVAL OF AGENDA: MOTION: By Board Member Patel and seconded by Board Member Alexander to approve the agenda. Motion passed 4:0 by a roll call vote (Wambolt absent) A. CONSENT CALENDAR: 1. Advisory Board Draft Action Minutes – August 18, 2015  Action: Board approves the Draft Action Minutes of August 18, 2015. [City Manager’s Office] MOTION: By Vice Chairperson Sohi seconded by Board Member Patel to approve the Consent Calendar. Motion passed 4:0 by a roll call vote (Wambolt absent) ITEM NUMBER: TBID A-1 DATE: 10/20/15 Atascadero TBID September 15, 2015 Page 2 of 5 B. BUSINESS ITEMS 1. ATBID Mid-Term Board Opening a. Recommendation: Identify process for selecting recommendation to City Council upon receiving letter of resignation from Michael Wambolt resulting from employment change removing him from his position at Springhill Suites. b. Fiscal Impact: None. Destination Manager Diefenderfer gave the staff report that Board Member Wambolt has taken a new position with Visit San Luis Obispo County and is resigning from the Board. Chairperson O’Malley asked that we need a resignation letter of Wambolt’s decision in order to open up to those interested. Vice Chair Sohi recommended opening up to other hotels with a letter and emails. Deputy City Manager Torgerson clarified that all nominations go to Council per the ordinance. Once the City receives the letter of resignation, a letter will be sent to invite all lodging owners to a nomination meeting. At the nomination meeting, the name that receives the most votes from all in attendance, will be forwarded to the Council to be considered for appointment. PUBLIC COMMENT: None There was Board consensus to direct the Destination Manager to bring back to the next meeting information about nomination process to fill vacancy. 2. Advertising Opportunity: Visit San Luis Obispo County Magazine – Presentation from Terrie Banish and Amanda Diefenderfer  Recommendation: To pursue placement in the Visit San Luis Obispo County Visitor Guide Magazine.  Fiscal Impact: $1,260 - $6,900 depending on ad size selection. Deputy City Manager Terrie Banish & Destination Manager Amanda Diefenderfer gave the details of the staff report, answered questions on magazine reach. Verdin to bring back the creative for the next meeting. Deputy City Manager Banish to bring more information back on the digital reach of the magazine. PUBLIC COMMENT: The following citizens spoke during Public Comment: Heather Moreno and Charles Wabo. Chairperson O’Malley closed the PUBLIC COMMENT period. There was Board consensus to direct staff to bring back this issue with more information for consideration at the next meeting. 3. Membership Opportunity: Central Coast Tourism Council Membership – Presentation from Amanda Diefenderfer  Recommendation: Pursue membership with the Central Coast Tourism Council.  Fiscal Impact: $850 ITEM NUMBER: TBID A-1 DATE: 10/20/15 Atascadero TBID September 15, 2015 Page 3 of 5 Destination Manager Diefenderfer gave the staff report and corrected the amount of money to $425 from $850 and explained the value of the membership was more exposure with Tour operators. Vice Chair Sohi wanted to know how the flow of information will be handled, who responds, etc. and Board Member Patel wanted more information on lead generation and who is responsible for overseeing that part of the membership. This would possibly be a Destination Manager role in overseeing the details of the membership and how that information is distributed back to the hotels. Deputy City Manager Torgerson recommended the motion to allow more discussion on the membership details. PUBLIC COMMENT: The following citizens spoke during Public Comment: Heather Moreno. Chairperson O’Malley closed the PUBLIC COMMENT period MOTION: By Board Member Patel seconded by Board Member Alexander to approve the CCTC Membership up to $600 with more discussion to follow on managing the membership details. Motion passed 4:0 by a roll call vote (Wambolt absent) 4. TBID Communications: Weekly Eblast – Presentation from Amanda Diefenderfer Recommendation: Implement a bi-weekly/as-needed regular email communication tool to reach all lodging and tourism stakeholders. Fiscal Impact: None. Destination Manager Diefenderfer gave the staff report and answered questions on using some kind of communication tool with mail chimp or other technology (i.e., Constant Contact) that is standardized, professional (weekly or bi-weekly). Board Member Patel made the recommendation to bring examples. PUBLIC COMMENT: None MOTION: By Board Member Patel seconded by Vice Chairperson Sohi to approve the TBID Weekly Eblast as a tool to use. Motion passed 4:0 by a roll call vote (Wambolt absent) 5. Savor Exposure: Shuttle Stop Sandwich Boards – Presentation from Amanda Diefenderfer Recommendation: Utilize loaned Chamber sandwich boards to communicate Savor stop schedule and invest in printing of updated signage for the sandwich boards. Fiscal Impact: $670. Destination Manager Diefenderfer reviewed the Sandwich board staff report and answered questions from the Board. Chairperson O’Malley refreshed everyone on the signage ordinance to keep A frames out of sidewalks and on hotel property. PUBLIC COMMENT: None ITEM NUMBER: TBID A-1 DATE: 10/20/15 Atascadero TBID September 15, 2015 Page 4 of 5 MOTION: By Board Member Alexander seconded by Board Member Patel to approve the Shuttle Stop Sandwich boards. Motion passed 4:0 by a roll call vote (Wambolt absent) 6. Savor Main Event Booth: Vendor Schedule and Work Schedule – Presentation from Terrie Banish Recommendation: Review and accept vendor and work schedule for Main Event booth. Fiscal Impact: None. Deputy City Manager Terrie Banish reviewed the Vendor and work schedules to expect at Savor and answered questions from the Board. PUBLIC COMMENT: None There was Board consensus to accept the vendor and work schedule for the Savor Main Event Booth. 7. Savor Main Event Booth: Décor and SWAG – Verdin Marketing Recommendation: Review “Savor Checklist” document outlining all booth décor, giveaways and anticipated costs. Fiscal Impact: $9,943 (note: $670 of total is included in agenda item B5). Verdin Marketing Ashlee Akers gave the Main Event Booth review of Décor and Swag and answered questions from the Board. Discussion with Board Member Patel and Vice Chairperson Sohi on the giveaway for the “Weekend for Two” on who the hotel would be to do the giveaway and they decided it would rotate through different contests. Destination Manager Diefenderfer suggests we have a protocol and timeframe where we need to respond in email to the hotel giveaway. PUBLIC COMMENT: The following citizens spoke during Public Comment: Heather Moreno Chairperson O’Malley closed the PUBLIC COMMENT period The Board reviewed the Savor Checklist. Main Event Booth has already been accepted under the Savor booth concept discussed at a former ATBID meeting. 8. Visit Atascadero Branding and Website: Next Steps – Presentation by Verdin Marketing & Terrie Banish  Recommendation: Review and accept presentation and provide considerations and feedback for Coraggio Group meeting.  Fiscal Impact: None. Verdin Marketing Ashlee Akers and Deputy City Manager Terrie Banish recapped the branding process and presentation of logos as well as inviting the ATBID to attend the upcoming Special meeting on September 25th. Chairperson O’Malley stressed the importance of being at this ITEM NUMBER: TBID A-1 DATE: 10/20/15 Atascadero TBID September 15, 2015 Page 5 of 5 meeting as we need consensus in making a decision. Board Member Patel asked about who owns the website and who has access to the website. Deputy City Manager Banish clearly specified ownership resides with the City but access is primarily ATBID’s and Verdin Mark eting. Deputy City Manager Torgerson shared the history of the website and tourism board. PUBLIC COMMENT: The following citizens spoke during Public Comment: Heather Moreno, Annie Weyrich. Chairperson O’Malley closed the PUBLIC COMMENT period The Board reviewed Verdin’s presentation and directed the Destination Manager to plan another meeting to review websites, layout, etc. C. UPDATES 1. Deputy City Manager Update – Terrie Banish Deputy City Manager Banish gave the updates as follows: a. Chamber Showcase Mixer – September 17, 4 – 7 p.m., b. Coraggio Group Special Meeting – September 25, times changed to 9-2 pm; c. Colony Days – October 17 d. Zoo Boo – October 24; e. City Hall Tours – New schedule & new hours Wednesday, 12 – 2 p.m., Friday & Saturday 1 – 4 p.m., all other tours by appointment 2. Budget Report – Amanda Diefenderfer Destination Manager Diefenderfer gave the budget report update 3. Marketing Update – Ashlee Akers Verdin Marketing gave the report on Savor. D. BOARD MEMBER COMMENTS: The Board made brief comments. E. ADJOURNMENT: Chairperson O’Malley adjourned the meeting at 4:25.p.m. MINUTES PREPARED BY: Terrie Banish, Deputy City Manager – Promotions, Outreach, Events         Sponsor Invoice # PR1409 -1 September 29, 2014   Bill to: Mark Elterman/Mental Marketing VisitAtascadero Sponsor Invoice - $1000 - Press release mention of VisitAtascadero - E-blast - Website presence - Goodie bag piece of some sort to be concepted - Some social media coverage - 4 tickets to Friday Opening Round Tasting Goodie bags items (150 – for winemakers) to be delivered no later than October 31 to : Garagiste Festival c/o Matt Browne 510 Red River Drive Paso Robles 93446 Payment due upon receipt. Please make checks payable to: Garagiste Events, Inc. 4161-C Colfax Ave. Studio City, CA 91604 If you have any questions regarding payment please contact Doug at dkminnick@mac.com or 818-929-3684. Thanks for your support!   ITEM NUMBER: TBID B-1 DATE: 10/20/15 THE OFFICIAL VISITORS MAGAZINE FOR SAN LUIS OBISPO COUNTY 2016 MEDIA KIT Greensboro, NC • Phone: 336.378.6065 • www.paceco.com Photo credit: Highway 1 Discovery RouteITEM NUMBER: TBID B-2 DATE: 10/20/15 ADVERTISE THROUGH CUSTOM CONTENT IN THE 2016 VISITORS MAGAZINE. Visit San Luis Obispo County generates thousands of leads through print and online marketing and promotes the county at trade shows and special events. Through marketing, advertising, public re- lations, group sales, promotions, events, and sponsorships, Visit SLO County brands the region as a choice destination for regional, national, and international travelers alike. Visit SLO County is working with Pace to offer partners the opportunity to secure customized editorial content in the 2016 Official Visitors Guide Magazine. We feel strongly that a more customized edito- rial format will better showcase all that your business and our county have to offer. You will have the opportunity to work with the esteemed group of writers and designers at Pace on your messaging and on the development of your editorial space. Descriptive content and engaging imagery will work to- gether to entice readers to get to know you a bit more intimately, and to find out for themselves what makes SLO County unique. SAN LUIS OBISPO COUNTY 2016 MEDIA KIT MORE THAN 225,000 READERS! Industry research shows that visitors guides and other specialty magazines receive an average of five or more pass-along readers per copy. Travelers are hungry for information that will guide their choices for destinations, accommodations, meals, and activities. 55,000 copies will be distributed in 2016, reaching a qualified audience while they are making travel decisions: • Fulfillment - those requesting copies have responded to aggressive advertising and publicity campaigns from SLO County • California Welcome Center - San Francisco • California Welcome Center - Pismo Beach • California Welcome Center - Oxnard • Santa Barbara Airport • Burbank/Bob Hope Airport • Norman Y. Mineta San Jose International Airport • Local hotels • Trade and travel shows • Meeting planners, tour operators, and travel agents • Film industry professionals • Inquiring media FREE ONLINE GUIDE! As a free added value, the annual guide is online. To view, go to www.visitsanluisobispocounty.com. Each year the online guide reaches thousands of additional readers with this unique, interactive publication. VSLOC MEMBER NET RATES (non-members add 25%, which covers the cost of VSLOC membership) CUSTOM CONTENT RATES: Full page (100 words + image) $3,650 Spread (200 words + image) $6,900 Half page (50 words + image) $2,100 Back cover $4,575 Inside covers $4,050 Quarter page (35 words + image) $1,260 The influence of Visitors Magazine content is supported by independent research! • 50% of advertising leads result in trips to the county. • Visitors Magazine readers are extensively engaged and look to content to help form decisions. • Visitors Magazines are kept as a travel resource and enjoy a shelf life up to one year or more. What Is Custom Content? Custom content is editorial coverage that is customized to a client’s specific promotional needs. We are now giving you the chance to BE THE STORY. You will have the opportunity to work with the magazine’s editorial staff to develop an editorial piece (complete with photos supplied by you) that captures and promotes your company and your message. You reserve the opportunity to review, edit and approve your content prior to print. Custom content will be seamlessly integrated into the magazine, and will blend organically with the magazine’s main editorial features celebrating all that SLO County has to offer. Why Custom Content? We are increasing the value of your investment in the magazine by maximizing the impact of your real estate on our impressionable readers. Simply put, custom content resonates more deeply with the reader. Unlike a traditional display ad, custom content allows you to forge a stronger, more meaningful relationship with the reader, and to better establish an emotional connection between the SLO County visitor and your brand or product. It’s this emotional connection that makes the reader more likely to react to and act on your message, which translates to more money in your pocket. Confirming Participation Is Simple 1. You decide how much editorial space you would like to reserve. Fees to participate includes writing, editing, design and production costs. 2. An editor assigned to your organization will contact you to discuss the direction of your editorial feature. You will supply the editor with talking points for content. 3. You supply high-resolution (300 dpi) images for inclusion (photo credits will be given where applicable). 4. You will receive drafts of the professionally prepared copy and design and will have 3 opportunities to make edits. You will have the right of final approval on your feature. DEADLINES Space & Materials deadline: November 20, 2015 Content Approval deadline: December 4, 2015 CONTACT Heather Buchman 336.255.0195 heather.buchman@paceco.com SAN LUIS OBISPOCOUNTY 2015/16 Official Visitors Guide THE LAY OF THE LAND Get Out and Explore Insider Tips on Favorite Activities ASK A LOCAL Wine, Arts, and Outdoors WAYS TO PLAY Pure PlayYour Guide to in California visitsanluisobispocounty.com 68• visitsanluisobispocounty.com Established in 1923 as the Cabrillo Country Club, Morro Bay Golf Course is a storied “must play” for avid golfers. Called the “poor man’s Pebble Beach,” the course’s terrain is hilly and the putting is challenging, but the pay- off is quite grand, with ocean and bay views on all 18 holes. Overlooking the Morro Bay Estuary, a wildlife sanctuary and recreational boat harbor, the course is labeled an Audubon Cooperative Sanctuary and offers both beautiful birds and sea- sonal Monarch butterflies that winter in the euca- lyptus grove. A driving range, club rentals, lessons, pro shop, and bar and grill round out the course’s amenities, making a day at Morro Bay Golf Course the perfect hit. golfmorrobay.com MORRO BAY is cradled along Highway 1 and is a quaint seaside village famous for its majestic Morro Rock. But it’s the town’s bal- ance of recreation and relaxation that makes it an ideal home base for a Central Coast getaway. THE GREAT OUTDOORS Water enthusiasts relish Morro Bay’s kayaking, stand-up pad- dleboarding, sailing, surfing, whale-watching, and deep-sea BLISSBayside Easy to reach and hard to leave, Morro Bay is an all-inclusive escape. Right on Course Take a swing at these historic hillside holes. fishing. On-land adventures include horseback riding on the beach, hiking and biking the area’s many scenic trails, or playing a round at the bayside Morro Bay Golf Course. SHOP HOP In Old Town and North Morro Bay, discover thrift and antiques shops, vintage boutiques, art galleries, and more. Sample homemade saltwater taffy along the Embar- cadero, and save room to splurge on fresh, ocean-to-table delicacies (complemented by local wine, of course!) from one of Morro Bay’s renowned harbor-view restau- rants. WELCOME MAT Morro Bay rolls out the welcome mat for families, pets, individuals, and couples in this all-inclusive destination. Couples delight in the city’s sunset cruises, shimmering shoreline, and cozy accommoda- tions. People young and young- at-heart can enjoy kite and surrey rentals, the estuary center, and a skateboard museum, while four-legged friends feel right at home in many dog-friendly shops, restaurants, and events. For even more year-round fun, plan your visit around the area’s events, such as the Morro Bay Kite Festival (April), Avocado & Margar- ita Festival (September), Harbor Festival (October), or the Lighted Boat Parade (December).➨THE SITE For more information, go to morrobay.org.COURTESY OF MORRO BAY GOLF COURSE, AND BY KAORI FUNAHASHICOURTESY OF MORRO BAY; TOP BY BRENT HAYWOOD2 3• visitsanluisobispocounty.com visitsanluisobispocounty.com •PHOTO CREDITto et ready for Pure Play. Located midway between Los Angeles and San Francisco, San Luis Obispo County boasts 80 miles of coastline, 4,000 acres of pristine dunes, rolling, oak-studded hills, and a reputation as one of the country’s premier wine destinations. With an average of 315 days of sunshine each year, this is your ultimate destination for outdoor fun and family adventure. Enjoy farm-to- table bounty. Sip award-winning wine. Horseback ride on the beach at sunset. Brimming with Culinary, Cultural, and Coastal experiences, San Luis Obispo County is California dreaming at its finest. Ready to plan that trip? G ➨ ➨THE VIEW Looking north up the Pacific coast from Ragged Point WelcomeSan Luis Obispo County PHOTO BY JOSEPH DOMINGUEZ; INSET COURTESY TRAVELPASO.COM8 9• visitsanluisobispocounty.com visitsanluisobispocounty.com • The Lay of the Land: NORTH Atascadero is known for family- oriented events, classic car cruise nights, and community pride. Known as the Heart of the Central Coast for its proximity to beaches, wine country, and other popular attractions, Atascadero is all heart when it comes to hospitality, too. SITES TO SEE The historic downtown is centered around a magnificent double-domed Italian Renaissance City Hall, which was built from 1913 to 1918. Today, the iconic structure features a museum where visitors can take docent- led tours of the building and learn Atascadero’s storied history. Located near beaches, Hearst Castle, zipline tours, and wine-tasting rooms galore, Atascadero’s other popular attractions include the Charles Paddock Zoo and Faces of Freedom Veterans Memorial. The only accredited zoo from Santa Barbara to San Jose, Charles Paddock is home to more than 200 animals — from Caribbean Flamingos to a Malayan Tiger — on 5 acres within Atascadero Lake Park. Next to the zoo, the Faces of Freedom is a tribute to the city’s Americana focus, and hosts Memorial Day and Veterans Day events each year. HIT EVENTS Atascadero’s idyllic climate offers year-round fun, but the city shines especially bright for the annual Atascadero Lakeside Wine Festival in June (now in its 20th year) and the Hot El Camino Cruise Nite in August. Craft breweries, downtown art galleries, boutique shops, and affordable lodging are other perks of this family-oriented community, making it a vacation destination sure to stay in your heart. ➨THE SITE For more information, go to visitatascadero.com. Historic Atascadero City Hall and (below, from left) tiger at Charles Paddock Zoo; shopping in downtown Atascadero; Faces of Freedom Veterans Memorial; lion water fountain at the zoo All Heart COURTESY OF CITY OF ATASCADERO; CITY HALL BY IPP PHOTOGRAPHY, TIGER BY IMAGE PARADIGMITEM NUMBER: TBID B-2 DATE: 10/20/15   1           Visit  San  Luis  Obispo  County  Co-­‐op  Opportunities    Date:        10/12/15    Contents:  Overview  of  print  opportunities  and  costs        Overview  of  online  opportunities  and  costs       How  to  Participate   All  partner  ad  placements  will  be  placed  through  Catalyst  Marketing  Company   • To  reserve  your  placements,  please  contact:   Whitney  Bechert   wbechert@teamcatalyst.com      (714)  549-­‐1757  ext.  220     • Lot  prices  shown  include  all  media  costs  associated  with  your  formatted  ad   • Positions  are  limited  and  will  be  reserved  on  a  first-­‐come/first-­‐served  basis   • Submission  materials  required  will  vary  by  placement.  Details  will  be  provided  by   Catalyst  Marketing  Company     Display  and  Advertorial  Ad  Format  –  Parameters   • Partner  formatted  ad  size:    1  5/8”  x  4  1/4”  (approximate  size/varies  by  publication)   • Body  Copy:    Approximately  200  characters,  depending  on  final  ad  size   • Image  size:    1  5/8”  x  1  x  5/8”.    Images  should  be  sized,  provided  in  CMYK  at  300  dpi  and   include  1/8”  bleed  on  all  sides   • Logo:    1”  x  1/2”  (approximate  size)  and  should  be  supplied  at  this  size  in  CMYK  in  300  dpi   • Catalyst  will  not  resize  images  or  logos  or  edit  provided  copy             ITEM NUMBER: TBID B-3 DATE: 10/20/15   2     Creative  Samples   Display  Ad  with  Cells  Example:                          Advertorial  Ad  Example:   Note:    Ads  are  a  work-­‐in-­‐progress  and  not  yet  approved.  Advertorial  Ad:    Partner  will  be  included  in  narrative  and   featured  in  sidebar   Banner  Ad  Example:          Digital  Ad  Formats  -­‐  Parameters:   Participant  supplies:   • 2  small  digital  photos  (jpg  or  tiff)   • Logo  –  4  color  EPS  or  JPG   • Headline  or  tagline                   ITEM NUMBER: TBID B-3 DATE: 10/20/15   3     Visit  San  Luis  Obispo  County  –  Co-­‐op  Opportunities  Overview   Print  Opportunities   Media  Vehicle:    Magazine   Media  Property:    Westways       Publication  Overview:    Published  bimonthly,  Westways  reaches  western  AAA  members  who   enjoy  travel,  primarily  in  the  West.    Editorial  focuses  on  luxury  travel,   upscale  automotive,  and  financial  products.  Media  buy  focuses  solely  on   those  members  within  Southern  California.     • Circulation:    4,200,000   • Region:    Southern  California   • Frequency:    Bi-­‐Monthly   • Co-­‐Op  Ad  Size:    Full  Page  4  Color   • Total  Potential  Partners  per  Insertion  (exclusive  of  VSLOC  ad):    4   • 4  Partner  Rate:    $4,480       Available  Issues  Format  Commitment  Date  Materials  Due  Date   January/February  Display  ad  w/cells  October  13,  2015  October  16,  2015   March/April  2016  Display  ad  w/cells  December  7,  2015  December  10,  2015       Media  Vehicle:    Magazine   Media  Property:    VIA       Publication  Overview:    Published  bimonthly,  VIA  reaches  western  AAA  members  who  enjoy   travel,  primarily  in  the  West.    Editorial  focuses  on  luxury  travel,  upscale   automotive,  and  financial  products.  Media  buy  focuses  solely  on  those   members  within  Northern  California.       • Circulation:    2,450,000   • Region:    Northern  California   • Frequency:    Bi-­‐Monthly   • Co-­‐Op  Ad  Size:    Full  Page  4  Color   • Total  Potential  Partners  per  Insertion  (exclusive  of  VSLOC  ad):    4   • 4  Partner  Rate:    $3,250       Available  Issues  Format  Commitment  Date  Materials  Due  Date   January/February  2016  Display  ad  w/cells  October  13,  2015  October  16,  2015   March/April  2016  Display  ad  w/cells  December  7,  2015  December  10,  2015     ITEM NUMBER: TBID B-3 DATE: 10/20/15   4     Media  Vehicle:    Magazine   Media  Property:    Sunset       Publication  Overview:    Focused  exclusively  on  the  West,  Sunset  magazine  reaches  an  affluent   audience  who  is  interested  in  an  active  and  full  lifestyle.    Travel  is  a   heavy  focus  of  the  magazine.       • Circulation:    315,000   • Region:    Southern  California   • Frequency:    Monthly   • Co-­‐Op  Ad  Size:    Full  Page  4  Color   • Total  Potential  Partners  per  Insertion  (exclusive  of  VSLOC  ad):    4   • 4  Partner  Rate:    $3,429         Available  Issues  Format  Commitment  Date  Materials  Due  Date   January  2016  Display  ad  w/cells  October  12,  2015  October  15,  2015   February  2016  Display  ad  w/cells  November  10,  2015  November  13,  2015   March  2016  Display  ad  w/cells  December  14,  2015  December  17,  2015     Media  Vehicle:    Magazine   Media  Property:    Sunset       Publication  Overview:    Focused  exclusively  on  the  West,  Sunset  magazine  reaches  an  affluent   audience  who  is  interested  in  an  active  and  full  lifestyle.    Travel  is  a  heavy  focus  of  the   magazine.       • Circulation:    350,000   • Region:    Northern  California   • Frequency:    Monthly   • Co-­‐Op  Ad  Size:    Full  Page  4  Color   • Total  Potential  Partners  per  Insertion  (exclusive  of  VSLOC  ad):    4   • 4  Partner  Rate:    $3,429         Available  Issues  Format  Commitment  Date  Materials  Due  Date   January  2016  Display  ad  w/cells  October  12,  2015  October  15,  2015   February  2016  Display  ad  w/cells  November  10,  2015  November  13,  2015   March  2016  Display  ad  w/cells  December  14,  2015  December  17,  2015           ITEM NUMBER: TBID B-3 DATE: 10/20/15   5     Media  Vehicle:    Magazine   Media  Property:    AARP       Publication  Overview:    AARP  The  Magazine  is  the  only  lifestyle  publication  with  three   demographically  versioned  editions  that  address  the  evolving  life  stages  of  50+  adults.  This   contextual  relevance  along  with  mass  reach  and  scalable  targeting   delivers  success  to  a  diverse  group  of  marketers  seeking  to  make  an   impact.     • Circulation:    1,071,500  (50-­‐69  age  group)   • Region:    California   • Frequency:    Monthly   • Co-­‐Op  Ad  Size:    Full  Page  4  Color   • Total  Potential  Partners  per  Insertion  (exclusive  of  VSLOC  ad):    4   • 4  Partner  Rate:    $4,904         Available  Issues  Format  Commitment  Date  Materials  Due  Date   February/March  2016  Display  ad  w/cells  November  2,  2015  November  5,  2015         Media  Vehicle:    Newspaper   Media  Property:    Orange  County  Register     • Sunday  Travel  Circulation:    281,588   • Region/Coverage:    Orange  County,  CA   • Frequency:    Daily   • Co-­‐Op  Ad  Size:    Half  Page  4  Color   • Total  Potential  Partners  per  Insertion  (exclusive  of  VSLOC  ad):    4   • 4  Partner  Rate:    $1,000           Available  Issues  Format  Commitment  Date  Materials  Due  Date   November  8,  2015  Advertorial  Ad  October  12,  2015  October  15,  2015   January  17,  2016  Advertorial  Ad  December  18,  2015  December  23,  2015   February  21,  2016  Display  ad  w/cells  January  22,  2016  January  27,  2016   March  13,  2016  Advertorial  Ad  February  15,  2016  February  18,  2016         ITEM NUMBER: TBID B-3 DATE: 10/20/15   6     Media  Vehicle:    Newspaper   Media  Property:    Los  Angeles  Times     • Sunday  Travel  Circulation:    956,000   • Region/Coverage:    LA,  OC,  Ventura  Counties   • Frequency:    Daily   • Co-­‐Op  Ad  Size:    Half  Page  4  Color   • Total  Potential  Partners  per  Insertion  (exclusive  of  VSLOC  ad):    4   • 4  Partner  Rate:    $2,250           Available  Issues  Format  Commitment  Date  Materials  Due  Date   November  8,  2015  Display  ad  w/cells  October  12,  2015  October  15,  2015   January  17,  2016  Advertorial  Ad  December  18,  2015  December  23,  2015   February  21,  2016  Advertorial  Ad  January  22,  2016  January  27,  2016   March  13,  2016  Advertorial  Ad  February  15,  2016  February  18,  2016       Media  Vehicle:    Newspaper   Media  Property:    San  Francisco  Chronicle     • Sunday  Travel  Circulation:    327,200   • Region/Coverage:    San  Francisco  Bay  Area   • Frequency:    Daily   • Co-­‐Op  Ad  Size:    Half  Page  4  Color   • Total  Potential  Partners  per  Insertion  (exclusive  of  VSLOC  ad):    4   • 4  Partner  Rate:    $885         Available  Issues  Format  Commitment  Date  Materials  Due  Date   January  17,  2016  Display  ad  w/cells  December  18,  2015  December  23,  2015   February  21,  2016  Advertorial  Ad  January  22,  2016  January  27,  2016   March  13,  2016  Advertorial  Ad  February  15,  2016  February  18,  2016               ITEM NUMBER: TBID B-3 DATE: 10/20/15   7     Media  Vehicle:    Newspaper   Media  Property:    BANG  –  Bay  Area  News  Group     • Sunday  Travel  Circulation:    469,253   • Region/Coverage:    Bay  Area   • Frequency:    Daily   • Co-­‐Op  Ad  Size:    Half  Page  4  Color   • Total  Potential  Partners  per  Insertion  (exclusive  of  VSLOC  ad):    4   • 4  Partner  Rate:    $1,125           Available  Issues  Format  Commitment  Date  Materials  Due  Date   November  8,  2015  Advertorial  Ad  October  12,  2015  October  15,  2015   January  17,  2016  Advertorial  Ad  December  18,  2015  December  23,  2015   February  21,  2016  Advertorial  Ad  January  22,  2016  January  27,  2016   March  13,  2016  Display  ad  w/cells  February  15,  2016  February  18,  2016         Media  Vehicle:    Newspaper   Media  Property:    Fresno  Bee     • Sunday  Travel  Circulation:    114,659   • Region/Coverage:    Fresno  DMA   • Frequency:    Daily   • Co-­‐Op  Ad  Size:    Half  Page  4  Color   • Total  Potential  Partners  per  Insertion  (exclusive  of  VSLOC  ad):    4   • 4  Partner  Rate:    $229       Available  Issues  Format  Commitment  Date  Materials  Due  Date   November  8,  2015  Display  ad  w/cells  October  12,  2015  October  15,  2015   January  17,  2016  Advertorial  Ad  December  18,  2015  December  23,  2015   February  21,  2016  Display  ad  w/cells  January  22,  2016  January  27,  2015   March  13,  2016  Display  ad  w/cells  February  15,  2016  February  18,  2016                 ITEM NUMBER: TBID B-3 DATE: 10/20/15   8     Media  Vehicle:    Newspaper   Media  Property:    Bakersfield  Californian     • Sunday  Travel  Circulation:    38,006   • Region/Coverage:    Bakersfield  DMA   • Frequency:    Daily   • Co-­‐Op  Ad  Size:    Half  Page  4  Color   • Total  Potential  Partners  per  Insertion  (exclusive  of  VSLOC  ad):    4   • 4  Partner  Rate:    $233       Available  Issues  Format  Commitment  Date  Materials  Due  Date   November  8,  2015  Display  ad  w/cells  October  12,  2015  October  15,  2015   January  17,  2016  Display  ad  w/cells  December  18,  2015  December  23,  2015   February  21,  2016  Advertorial  Ad  January  22,  2016  January  27,  2016     Digital  Opportunities   Online  opportunities  allow  partners  to  purchase  a  number  of  digital  and  mobile  impressions  at   a  very  efficient  CPM.       Media:    Online   Media  Formats:    Display  and  Mobile  Banners     • Site  Categories:       o Mobile   o News  (National  and  Local)     o Topic  Targeting:    Food  &  Wine,  Travel   o White  List  Sites:    Travel,  Food  &  Wine,  Vacation  Rentals,   Bed  &  Breakfast,  RV  Parks,  Monster  Network     • Region/Coverage:    Primary  Markets   o SF,  LA,  and  Central  Valley   o Can  select  all  or  any  one  market     • Banner  Ad  Format   o 1/4  of  available  banner  space  will  feature  over-­‐arching  VSLOC  message   o Remaining  3/4  of  available  banner  space  will  feature  co-­‐op  partner   o Back-­‐end  analytics  to  be  provided   o This  is  not  part  of  a  print  co-­‐op  buy,  but  an  additional  stand-­‐alone  option     • Brand  Consistency   o In  order  to  establish  brand  consistency  across  the  county,  final  creative  will  be   formatted     ITEM NUMBER: TBID B-3 DATE: 10/20/15   9     • Partners  Without  Digital  Assets   o Catalyst  will  create  partner  banners  at  no  additional  cost  (exclusive  of  photography  –   some    restrictions  may  apply)   o Partners  to  supply  headline,  copy  and  image  (up  to  2)   o Banners  to  be  approved  by  partner  prior  to  going  live           • Frequency:    Monthly   • Co-­‐Op  Ad  Sizes:    Partner  display  and  mobile  banners  will  be  created  in  all  sizes  below,  as   they  will  appear  across  a  large  cross-­‐section  of  targeted  web  sites   o Display:    300x600,  300x250,  728x90,  160x600   o Mobile:    300x20,  350x20     Banner  Packages:   o 500,000  impressions    $2,394    $4.80  CPM   o 250,000  impressions    $1,247    $5.00  CPM   o 100,000  impressions                                $559      $5.60  CPM   o   Purchase  Options-­‐Timing  Commitment  Date  Materials  Due  Date   Monthly  3  weeks  prior  to  start  of  month  3  days  after  commitment  date     ITEM NUMBER: TBID B-3 DATE: 10/20/15 GoldMountain of Ride ziplines in santa maRgaRita Enjoy Festivals & Even t s Montaña de Oro Visitors SuMMer 2012San Luis Obispo C o u n t y Guide MapS | Dining | Wine taSting | attractionS | SpaS | LoDging | Shopping | caLenDar of eventS Everywhere in San Luis Obispo County Reach tourists Advertise and get your message out to the 8.6 million tourists who spend $1.1 billion in the county every year. Source: SLO County Visitor’s & Conference Buerau ITEM NUMBER: TBID B-4 DATE: 10/20/15 806 9th St., Ste. 2D, Paso Robles, CA 93446 • (805) 226-9890 • slovisitorsguide.com “TourisTs love This publicaTion! We see the Access Visitor Guide picked up by tourists at three-times the rate of a previous tourist publication we put out. And customers come in carrying the guide all the time. Greg Steinberger – Doc Burnstein’s Ice Cream Lab “My husband and I found one of your guides in town and were pleased to see some very interesting events I want to attend later this year. When I go, I will make a point to tell the owners of these facilities that it ‘pays to advertise’...in your publication. Thanks so much for The greaT work and good job.” Linda Kahn – Reader “We are very pleased with the Visitors Guide. It is attractive, well organized and remains the number one piece of collateral that our guests pick up and take with them. Can’t wait to see the next issue!” Bill Roof, General Manager – La Bellasera “Guests walk out of the hotel with plans to visit the spots mentioned in the guide. We are pleased with the response and enThusiasm our guests are showing for the Visitors Guide.” Sales Manager – Courtyard by Marriott “I have been advertising in the Visitors Guide since the first edition. I find it exTremely effecTive. It is very popular and warmly received by our customers.” Dave King, Owner/Winemaker – Vista Del Rey Vineyards “The Visitor’s Guide is a great source of information for out-of-town guests. We love to hear customers come into the tasting room and tell us They saw us in The visiTor’s guide!” Tasting Room Manager, Rotta Winery Tourists and Advertisers love the visitors Guide “We love being in the visitor’s Guide.” “The NUMBeR oNe piece of collateral that our guests pick up and take with them.” ITEM NUMBER: TBID B-4 DATE: 10/20/15 MODER N M E XI C A N A t C IE l O C AN t INA V isitors SuMMER 2012San L u i s O b i s p o C o u n t y Guide M A p S | D ININ g | W IN E tASt IN g | Att RAC tIONS | Sp AS | lOD g IN g | Sh O pp IN g | C A l ENDAR O f Ev EN tS for ice cream V isitors Summer 2012San Luis Obi s p o C o u n t y Guide m ap S | Dining | Wine Ta ST ing | aTT rac T ion S | Spa S | Lo D ging | Shopping | c a L en Dar of e ven TS scream Find HOPE Family Wines RideZIPLINES EnjoyFEStIvaLS Visitors Summer 2012San Luis Obis p o C o u n t y Guide mapS | Dining | Wine TaSTing | aTTracTionS | SpaS | LoDging | Shopping | caLenDar of evenTS Gold Mou n t a i n o f Ride z i p l i n e s in sa n t a m a RgaRita Enjoy F e s t i v a l s & E v e n t s Mont a ñ a d e O r o Visito r sSuMMer 2012San L u i s O b i s p o C o u n t y Guid e MapS | Dinin g | Wine taSting | attra c t i o n S | SpaS | LoDging | Sho p p i n g | caLenDar o f eventS slovisitors g u i d e . c o m Become aFavorite Place ASK US H O W ! ADveRTISING: Call 805-226-9890 Ad rates are discounted more than 25% based on an annual agreement for all four issues. Full Page $389 per month* Regular price is $1,584 for one issue. 7.5” wide x 9.6667” tall Half Page $259 per month* Regular price is $1065 for one issue. 7.5” wide x 4.75” tall or 3.6667” wide x 9.6667” tall 1/4 Page $159 per month* Regular price is $599 for one issue. 3.6667” wide x 4.75” tall or 7.5” wide x 2.25” tall 1/8 Page $99 per month* Regular price is $399 for one issue. 3.6667” wide x 2.25” tall or 1.75” wide x 4.75” tall Free full color & design are included with every ad. *With one year agreement on autopay. DeADlINeS: Published Quarterly DISTRIBUTIoN: 30,000 Copies The guide is distributed to over 550 locations in San Luis Obispo County reaching thousands of tourists every week. (See complete list on the back.) oNlINe: Free website listing included! As an advertiser you will be listed on www.slovisitorsguide.com, along with a link to your website. Arroyo Grande Atascadero Avila Beach Bradley Cambria Cayucos Grover Beach Harmony Los Osos Morro Bay Nipomo Oceano Paso Robles Pismo Beach San Luis Obispo San Miguel San Simeon Santa Margarita Shell Beach Templeton winter Copy due: Oct. 15 Publishes: Nov. 15 Spring Copy due: Jan. 15 Publishes: Feb. 15 summer Copy due: Apr. 15 Publishes: May 15 fall Copy due: July 15 Publishes: Aug. 15 facebook.com/AccessVisitorsGuidetwitter.com/slovisitorguide 806 9th St., Ste. 2D, Paso Robles, CA 93446 • (805) 226-9890 • slovisitorsguide.com Scan to see current issueCHOL AME VALLEY RD. Lake Nacimiento Lake San Antonio Hearst Castle Piedras Blancas Lighthouse Morro Rock Point San Luis Lighthouse W.R. HEARST STATE BEACH SAN SIMEON BEACH STATE PARK LOS PADRES NATIONAL FOREST MORRO BAY STATE PARK MORRO STRAND STATE BEACH CAYUCOS STATE BEACH PISMO STATE BEACH OCEANO DUNES MONTANA DE ORO STATE PARK Whale Rock Res. Santa Margarita Lake Cal Poly Lopez Lake LOPEZ D R .HU A SNA R D. Avila Beach Santa Margarita Creston Shandon Parkeld Harmony Adelaida San Simeon San Miguel Los Osos Baywood ParkBaywood Park Shell Beach Pismo BeachPismo Beach Morro Bay Paso Robles Templeton Atascadero San Luis Obispo Cayucos Cambria BeachGrover Beach OceanoOceano Nipomo Huasna Arroyo Grande O L D CREEK RD.VINEYAR D DR .AD E LAI D A RD.NA C I M IENTO LAKE DR.S A N M A R C OS RD.ESTRE L LA RD.N . RIVER RD.To Fresno & Bakerseld To California Valley & Carrizo Plain National Monument To Santa Barbara & Los To Monterey & San Francis c o Mission AirportTo Big Sur PO Z O R D . LOS OSOS VALLEY RD. Welcome to Find a map of things to do and see! Arroyo Grande Atascadero Cambria Cayucos Los Osos/ Baywood Park Morro Bay Paso Robles Pismo Beach/ Avila Beach/ Shell Beach/ Grover Beach/Oceano San Luis Obispo CITY ACTIVITIES PAGE Bike trails Fishing charters Whale watching Horse trails N SEWMILES 0 1 2 3 4 5 Mission Surng Golf Camping O-road recreation Canoe & kayak Pier Marina Picnic areas Wine tasting Hiking trails Airport 1 1 41 41 46 46 58 101 1 1 101 101 227 229 166 Thevisitors Guide is now All glossy! ITEM NUMBER: TBID B-4 DATE: 10/20/15 Arroyo Grande A Glance Into The Past Antiques Abella Garden Inn B & B Act II Boutique Aloha InnArroyo Grande Chamber Auer Real Estate Broadway Jewelers Buttons N Bows Casitas of Arroyo Grande Century 21 Hometown OfficeCypress Ridge Golf Desire Sweets Doc Burnsteins Ice Cream F. McLintocks Farrell Smyth-Twila Arritt Gather Wine BarLaetitia Vineyard & Winery Monarch Dunes Resale Team Phantom Rivers Tasting Room Posies Premier Inn Talley VineyardsTeam Goodell Realty Tourist Info Booth Village Papery & Gifts Windmill FarmsAtascadero Academe Real Estate Atascadero ChamberAtascadero Kayak & Sail Atascadero Main St. Office Atascadero Zoo Back On The Racks Bella Cose Best Western Colony InnBlue Sky Gardens Carlton Hotel Central Coast Pizza Century 21 Hometown Office Chalk Mountain Golf Colby Jack’s CafeFig Good Food Gary Bang Harley Davidson Holiday Inn Express & Suites Kai Lana Sushi & Seafood Mira Vista Apartments Nichols Winery & CellarsOak Hill Manor B & B Overland Stage Steakhouse Punkys Italian Ice Rancho Tee Motel Restaurant At The Carlton San Palo InnThe Artery The Spa Central Coast The Tea Trolley Vino TherapyAvila Beach Alapay Cellars Avila Beach GolfAvila Beach Sea Life Center Avila Couture Avila Lighthouse Suites Avila Village Inn Morovino Peloton CellarsPort Harford Chandlery San Luis Bay InnBradley Lake Nacimiento-Rental OfficeCambria Allocco’s Ball & Skein & More Best Western Fireside InnBlackhand Cellars Blue Bird Inn Blue Dolphin Inn Blue Whale Inn Burton Inn Cambria CappucinoCambria Chamber Cambria Coastal Properties Cambria Landing Inn & Suites Cambria Music Box Shoppe Cambria Nursery Cambria Palms MotelCambria Pines Lodge Cambria Shores Inn Captains Cove Inn Castle by the Sea Creekside Inn Don Bricker El Colibri Hotel & Spa Every Cowboys Gallery Fermentations Fog Catcher Inn J. Patrick House Jan Lloyd, Real Estate Broker Las Cambritas Mariner’s Inn & Suite Moonstone Beach Bar & Grill Moonstone Landing Olallieberry Inn Pelican Cove Inn Robins Restaurant San Simeon Pines Resort Sand Pebbles Inn Sea Otter Inn The Little Sur Inn The Pickford House The Sea Chest Restaurant The Sows Ear Therapy By The Sea Theresa Belle Gallery White Water Inn Cambria Historical MuseumCayucos American Pie Antiques Beachwalker Inn Cass House Luxury Inn Cayucos Beach Inn Cayucos Cellars Cayucos Motel Cayucos Pier View Suites Cayucos Sunset Inn Cypress Tree Motel Estero Bay Motel Highway One Rentals Hoppes Restaurant Mclean Jewelry Designs Ocean Front Pizza On The Beach B & B Rich Man - Poor Man Antiques Schooners Wharf Sea Shanty Seaside Motel Shoreline Inn…on the Beach The View Studio Suites Vagabond Inn View Inn and Suites, TheGrover Beach American Property Services Bjs Atv Rentals Cafe Vostro Central Coast Casinos Century 21 Hometown Office Grover Beach Chamber Office Grover Beach Inn Holiday Inn Express Lasage Rv Park Pismo State Beach Golf Course Sea View Inn Skydive Pismo Beach Stacked Sandwiches Station Grill Steves Atv RentalsHarmony Harmony Cellars Harmony Glassworkslos osos Back Bay Inn Celias Garden Café Jimmy Bumps Pasta House Los Osos / Baywood Park Chamber Morro Bay Luxury Rentals Sea Pines Golf ResortMorro Bay Anderson Inn Art Center Morro Bay Ascot Suites Bay Cruisers Bayside Cafe At The Marina Beach Bungalow Inn & Suites Bella Vinos Best Western El Rancho Best Western San Marcos Inn Best Western Tradewinds Blue Sail Inn Cal Limo Limousines Ciao Bella Trattoria El Morro Masterpiece Motel Embarcadero Inn Estero Bay Graphics Fireside Inn Focus On Nature Photography Gallery At Marina Square Hofbrau Holland Inn Motel Inn At Morro Bay La Serena Inn Marina Street Inn B&B Morro Bay Aquarium Morro Bay Chamber Morro Bay Drug & Gift Morro Bay Golf Course Morro Bay Vacation Rentals Morro Crest Inn Morro Dunes Rv Park Morro Shores Inn & Suites Pleasant Inn Motel Rock Kayak Rodeway Inn Sea Air Inn Silver Seahorse STAX Wine Bar Sundown Inn Terra Central Coast Realty The Bayfront Inn The Breakers Motel Travelodge Morro Bay Twin Dolphin Inn Virgs LandingNipomo Black Lake Golf Resort Kaleidoscope Inn & Gardens Monarch Dunes Nipomo Chamber Nipomo Properties The Luffa Farmoceano Coastal Dunes Rv Park Mama’s Meatball Oceano Inn Old Juan’s Cantina Pacific Plaza Resort & HotelPaso Robles Adelaida Cellars Adelaide Inn Alta Cresta Amsterdam Coffee House Anglim Arroyo Robles Winery B&E Barrel 27 Bear Cave Cellars Bella Luna Berardo Best Western Black Oak Bianchi Winery Big Bubbas Bad BBQ Bodegas de Paso Robles Bon Niche Cellars Boyd’s Tobacco & Elegant Gifts Brian Benson Cellars Brochelle Vineyards Broken Earth Winery Budget Inn Of Paso Robles Buona Tavola Calcareous California Mid-state Fair Caliza Caparone Carina Cellars Carmody Mcknight Cass Winery Central Coast Casino Central Coast Food Tours Central Coast Lavender Central Coast Pizza Century 21 Hometown Office Cerro Prieto Vineyard & Cellars Changala Winery Chanticleer Vineyard B & B Chateau Margene Chilis Christian Lazo Wines Chronic Cellars Chumeia Vineyards Cider Creek Bakery Clautiere Vineyard Clayhouse Wines Coldwell Banker Premier Cool Hand Lukes Country Farm & Craft Market Croad Winery Cypher Winery Dacosse Real Estate Dale Evers Danbino Cellars Daou Vineyards & Winery Dark Star Denner Vineyards Derby Winery Di Raimondos Italian Market Doce Robles Donatoni Dubost Vineyard Dunning Vineyards Earthtones Eberle Winery Economy Inn Edward Sellars El Vino EOS at Firestone Winery Estrella Restaurant Estrella Warbird Museum F McLintocks F/S Cellars Falcons Nest Farm Stand 46 Fenomenal Restaurant First Crush Winemaking Fratelli Perata Grey Wolf Halter Ranch Hammersky Vineyard Hampton Inn & Suites Hearthstone High Ridge Manor Holiday Inn Express Hotel & Suites Hotel Cheval Hug Cellars Hunt Cellars Hunter Ranch Golf Il Cortile Ristorante J. Lohr Winery J. Paul Rosilez Jada Vineyard Justin Vineyards Keller Williams Kenneth Volk Vineyards Kiamie Wine Cellars Kiler Ridge Kukkula & Jussila L’Aventure La Bellasera Hotel & Suites La Quinta Inn & Suites Lake Nacimiento Restaurant Le Cuvier Le Vigne Lombardis Pasta Familia Lone Madrone Malloy O’Neill Vineyards Marvs Pizza Melody Ranch Motel Meridian Vineyards Meritage Tasting Room Midnight Cellars Mitchella Winery Mondo Cellars Nadeau Family Vintners Naughty But Nice Niner Wine Estate Norman Vineyards Odyssey World Café Olivas De Oro Opolo Vineyards Orchid Hill Winery Oso Libre Outback Trail Rides Panolivo Family Bistro Pappy McGregors Parrish Family Vineyard Paso Robles Airport Paso Robles Chamber Paso Robles Childrens Museum Paso Robles Courtyard By Marriott Paso Robles Inn Paso Robles Jet Center Paso Robles Library Paso Robles Main Street Assoc Paso Robles Rv Ranch Paso Robles Vacation Rentals Paso Robles Wine Country Alliance Patricia Newton Peachy Canyon Winery Pear Valley Vineyard Penman Springs Per Cazo Pianetta Winery Pine Street Saloon Pioneer Museum Pipestone Vineyards Poalillo Vineyards Proulx Rabbit Ridge Re/Max Parkside Realty Red Scooter Deli Red Soles Rio Seco Winery Robert Hall Winery Roberts Restaurant Rocky Mountain Chocolate Safe Haven Wine Services San Antonio Winery San Marcos Creek Vineyard Scarlet Skein Sculpterra Winery & Gardens Sextant Wine Shale Oak Winery Stacked Stone Stanger Vineyards Star Winery Stillwaters Strawberry Blonde Studios On The Park Summerwood B & B Summerwood Winery Tablas Creek Tenth Street Café Terry Hoage Thacher The Boar’s Hole The Cottage The Pour House The Ravine Water Park Tobin James Tolo Cellars Travelodge Of Paso Robles Treana Twilight Cellars Via Vega Winery Vics Café Villa Creek Villicana Winery & Alta Colina Vina Robles Vines On The Marycrest Vineyard Antiques Vista Del Rey Vivant Cheese We Olive Westberg Cellars Whalebone Wild Coyote Winery Windward Wine Country Inn Wine Country Rv Resort Wine Wrangler Yanagi Sushi & Grill Zenaida Winery ReminiscePismo Beach Beach Bum Rentals Beach House Inn & Suites Beachcomber Inn Beachwalker Inn & Suites Bishop Hawk Realty Brad’s Restaurant Century 21 Hometown Office Chevron Gas Station Coastal Vacation Rentals Coldwell Banker Cornerstone Real Estate Cottage Inn By The Sea Dolphin Bay Hotel & Residences Dolphin Cove Motel Edgewater Inn & Suites Eileens Treasures F. McLintocks Hot Shots Huckleberries Restaurant Java Shack Kon Tiki Inn Madelyns Apparel Maggies Place Marie Callender’s Ocean Breeze Inn Ocean Palms Motel Oxford Suites Palomar Inn Penny’s All American Café Pismo Beach Chamber Pismo Beach Dive Shop Pismo Bob’s Pismo Brew Pismo Coast Village Rv Resort Pismo Lighthouse Suites Pismo Welcome Center Quality Inn Monarch Shores Re/Max Magic Sandcastle Inn Sea Crest Resort Sea Gypsy Motel Sea Venture Seacrest Beach Resort Seaside Gallery Shell Beach Inn Shelter Cove Lodge Shore Cliff Lodge-Best Western Splash Café Spyglass Inn Steamers Sun Buggie Fun Rentals The Cliffs Resort Thomas Kinkade Gallery Vino Versato Viva Mexico Mexican RestaurantSan luis obispo Americas Best Value Inn Antiques On Monterey Apple Farm Inn Avila Hot Springs Avila Valley Barn Baileyana Winery Ben Franklins Sandwiches Best Western Royal Oak Hotel Best Western Somerset Inn Buono Tavola Cadre Center of Effort Central Coast Food Tours Century 21 Hometown Office Chamisal Vineyards Clairborne & Churchill Winery Clesi Comfort Inn & Suites Lamplighter Contessa S. Boutique Courtyard By Marriot Creekside Brewing Co. Crux Climbing Center Dairy Creek Golf Course Days Inn Downtown Travelodge Econo Lodge Economy Motel Edna Valley Vineyards Embassy Suites F McLintocks Farrell Smyth, Inc. Finders Keepers Garden Street Inn Holiday Inn Express Homestead Motel Kelsey See Canyon Vineyards Kynsi Winery La Cuesta Inn Los Padres Inn Louisa’s Place Luna Red Madonna Inn Mama’s Meatball Mission Pizza Mountain Air Sports Peach Tree Inn Per Bacco Cellars Petit Soleil B & B Pismo Beach Winery Quality Suites Ramada Inn Rodeway Inn Romp Salisbury Vineyards San Luis Creek Lodge San Luis Inn & Suites San Luis Jet Center San Luis Obispo Airport Sands Inn & Suites Saucelito Canyon Vineyard Sextant Wine SLO Childrens Museum SLO Symphony Splash Café Stephen Ross Sunbeam Motel Super 8 Motel Sweet Earth Chocolates Sycamore Mineral Springs Resort Tangent The Gallery at the Network The Graduate The Sanitarium Tolosa Winery Tracy Taylor Studio Traditions, San Luis Style Travelodge Trenza Urbane Café Vagabond Inn Villa Motel We Olive Wolff Vineyards Wood Winery Woodstocks Pizza Zocker San Miguel Cinquain Dos Padres Mexican Restaurant Graveyard Vineyards J&J Cellars Johansing Farms Locatelli Vineyards & Winery Ranchita Canyon Vineyard Riverstar Silver Horse Winery Station 3 Coffee House Tackitt Family Vineyards Terrace Hill The Links Golf At Vista Del Hombre Villa San JulietteSan Simeon Best Western Cavalier Courtesey Inn Days Inn Hearst Ranch Winery Quality Inn San Simeon Chamber San Simeon Lodge Sands By The Sea Sea Breeze Inn Silver Surf Motel The MorganSanta Margarita Ancient Peaks Winery Dunbar Brewing Pozo Valley Vineyards Shangri-la Ranch The Educated GardenerShell Beach Shell Beach Pottery Shell Beach Salon & Spa The Alcove Zorros Cafe & CantinaTempleton Adelaide Floral Ambyth Estate AronHill Vineyard August Ridge Bless Your Heart Castoro Cellars Clavos Cellars Donati Eagle Castle Winery Epoch Estate Wines Hansen Winery Happy Acres Family Farm Hidden Oak Honey Oak House Jack Creek Cellars Jack Creek Farms Lago Giuseppe Laraneta Last Stop Antiques Main Street Studio & Gallery McPhees Grill Olea Farm Pier 46 Seafood Pomar Junction Vineyard River Oaks Hot Springs Rocky Creek Rotta Winery Sarzotti Serenity Natural Living Turley Venteux Veris Cellars Victor Hugo Wellness Kitchen Wildhorse Distributed to over 550 locations in San luis obispo County 806 9th St., Ste. 2D, Paso Robles, CA 93446 • (805) 226-9890 • slovisitorsguide.com ITEM NUMBER: TBID B-4 DATE: 10/20/15 ITEM NUMBER: TBID B-6 DATE: 10/20/15 Atascadero Tourism Business Improvement District Advisory Board Staff Report – City Manager’s Office Revisit TBID Membership Requirement Language In City’s Municipal Code RECOMMENDATIONS: Board give direction to City staff. DISCUSSION: The Atascadero City Council established the ATBID in April of 2013 by adopting Ordinance No. 568. This Ordinance is now Title 3 Chapter 16 of the Atascadero Municipal Code (AMC). At their meeting in August 2015, the ATBID reviewed the procedures and membership requirements for the ATBID Board and voted to recommend that the City Council make changes to the current procedures and Board membership/eligibility requirements. Staff has since reviewed the suggested changes with the City Attorney. Board Membership/Eligibility Requirements Section 3-16.07(b) of the AMC states the membership requirements for the ATBID Advisory Board: (b) Membership on the ATBID Advisory Board is limited to lodging business owners or employees or other representatives holding the written consent of the lodging business owner within the ATBID area. To sponsor a member on the ATBID Advisory Board, each lodging business must have fully paid its ATBID assessment at the time of appointment, and remain fully paid during the term of that representative’s membership on the Board. ITEM NUMBER: TBID B-6 DATE: 10/20/15 The City Council cannot appoint any member of the public to the ATBID Board. The Council is limited by the AMC to only appoint to the ATBID Board people from the three categories listed below. All appointees must have fully paid (or their sponsoring lodging business must have fully paid) their ATBID assessments and must currently meet one of the following three criteria:  Lodging Business Owner  Employee of a Lodging Business  Other representative holding the written consent of a lodging business owner. Lodging establishments are run in a number of different ways, from the owner/operator model, to those establishments where the owner has contracted with an outside company to run the lodging business. This membership/eligibility language is common in California TBIDs as it provides the maximum flexibility to appoint those with a lodging interest to the Board. The current language is also frequently used as it generally discourages appointment of members without a legitimate lodging business interest. At their August meeting, the ATBID recommended language that would strike the ability of a lodging owner to put forth the name of someone other than themselves or their employee. (b) Membership on the ATBID Advisory Board is limited to lodging business owners or employees or other representatives holding the written consent of the lodging business owner within the ATBID area. To sponsor a member on the ATBID Advisory Board, each lodging business must have fully paid its ATBID assessment at the time of appointment, and remain fully paid during the term of that representative’s membership on the Board. In reviewing this proposal with the City Attorney, this language could be stricken without significant legal challenges. Eliminating this language could still allow fair representation by all lodging businesses. Those lodging establishments owned by corporations could appoint employees, allowing them to have representation. Those lodging establishments operated by contract could still have the owner or a direct employee of the owner (not operating contractor appointed), allowing them to have representation. So striking the above language does not pose an equal protection or due process issue. Striking the language may, however, pose a very real practical issue with the ATBID Board. The Board is made up of five members and in order to have a quorum and hold a meeting, there must be at least three members present. Atascadero currently does not have a lot of lodging establishments within the City limits. In 2014, the Board had only three members appointed to the five -member Board due to resignations. Reaching a quorum to hold meetings was extremely difficult. The Board currently has four members with one vacancy. Being a member of the ATBID Board takes time and effort, thus finding eligible and interested lodging owners or lodging employees may, at times, be impossible. Lack of a quorum could, at times, slow down the work of the ATBID. The ATBID Board should carefully consider this potential downside prior to making the final recommendation to the City Council. ITEM NUMBER: TBID B-6 DATE: 10/20/15 A possible alternative could be to keep the language that allows expanding it to other representatives holding the written consent of a lodging business owner only if there are no lodging owners or lodging employees interested in the position. This would assure the ATBID Board Members that owners and their employees have first chance at the position. However, this would also mean that a less qualified owner or employee would have to be appointed over a more qualified representative endorsed by a lodging owner. For example, the AMC could read: (b) Membership on the ATBID Advisory Board is limited to lodging business owners or employees. If there are no lodging business owners or employees interested in the position, other representatives holding the written consent of a lodging business owner within the ATBID area will be considered. To sponsor a member on the ATBID Advisory Board, each lodging business must have fully paid its ATBID assessment at the time of appointment, and remain fully paid during the term of that representative’s membership on the Board. A second alternative would be to require that a minimum number of Board Members be either owners or lodging owner employees. For example, the AMC could read: “b) Membership on the ATBID Advisory Board is limited to lodging business owners or employees or other representatives holding the written consent of the lodging business owner within the ATBID area provided, however, that to the extent possible, at least three of the members of the ATBID Advisory Board should at all times be owners or employees of a lodging business. To sponsor a member on the ATBID Advisory Board, each lodging business must have fully paid its ATBID assessment at the time of appointment, and remain fully paid during the term of that representative’s membership on the Board. How Board Members are Nominated and Recommended to the City Council The nomination and membership requirements for the ATBID Advisory Board are set forth in the City’s Municipal Code and City Council Resolution No. 2013-008. The Resolution sets forth the nomination process for recommendation of ATBID Board Members to the City Council. The Resolution states: SECTION 2. Advisory Board Nomination Process. Beginning in 2015, each Advisory Board will be appointed by the following process: a. In February of each year, the ATBID will mail a letter to all owners of Lodging Businesses located in the ATBID. The letter will include an announcement of a meeting to be held at the City Council Chambers for the purpose of making nomination for the ATBID Advisory Board seats that are vacant or are scheduled to become vacant as of July 1 of the same year. b. Membership on the Advisory Board is eligible to representatives of Lodging Businesses within the ATBID area who have fully paid their ATBID assessment ITEM NUMBER: TBID B-6 DATE: 10/20/15 at the time of the appointment, and remain fully paid during the term of their membership on the Board. c. At the noticed meeting, the ATBID will facilitate a nomination process whereby any business owners meeting the qualification established in (b) above may be nominated for a seat on the Board. d. At the same meeting, the ATBID will facilitate an election by secret written ballot received, mailed, or cast at that meeting. All ATBID Lodging Business members in attendance at the meeting will be eligible to vote. If an ATBID Lodging Business member is unable to attend, a proxy with a signed statement from the member will be allowed to participate on the member’s behalf. e. The persons receiving the most votes will be deemed to have won the nomination. The nominee’s names will be forwarded to the City Clerk no later than April 30th of the same year as a recommendation to the City Council for filling board vacancies. This process is facilitated by the ATBID Advisory Board , however it allows ALL lodging businesses to participate and vote on the nominations. At the ir meeting in August, the ATBID recommended that Council consider changing the nominating process to allow for nominations from the ATBID Advisory Board, rather than the majority of all l odging businesses. It was recommended that the following language be added to the City Resolution and the AMC: The City Council must appoint citizens to the Advisory Board that have been recommended by the current Advisory Board. The process included in the current Resolution and AMC is very similar to other tourism districts throughout California and was designed to encourage all taxpaying lodging businesses to participate in the nomination process. The language suggested by the ATBID Advisory Board turns the ability to nominate Board Members over to the Board itself. This process for nomination could preclude opportunities for the consideration of candidates put forward by “disfavored” lodging businesses. This in turn could rais e legitimate issues regarding the lack of equal protection and due process afforded to lodging businesses that are being assessed but may be excluded from a reasonable opportunity to serve on the ATBID Board if the appointment power was fully transferred to the ATBID Board Members themselves. Having just the Advisory Board Members nominate candidates rather than all taxpaying lodging members is not recommended as it opens the City up to potential challenges and liability. How Board Members are Appointed by the City Council Current language allows the City Council to appoint any person to the ATBID Board as long as they have paid (or their sponsoring lodging business have paid) their ATBID assessments in full and they meet one of the following three criteria:  Lodging Business Owner  Employee of a Lodging Business  Other representative holding the written consent of a lodging business owner. ITEM NUMBER: TBID B-6 DATE: 10/20/15 This means that the language allows Council to appoint Board Members of t heir choosing regardless of the lodging owners’ recommendation (as determined by Resolution 2013-008). The current language is consistent with the City Council’s appointment powers process for all other City Advisory Boards and Commissions. The process provides for reasonable input from all lodging businesses, but allows the Council to consider any qualified candidate that is a lodging business owner, employee or has the written consent of a lodging business owner. At their August meeting, the ATBID Board expressed concern that the Council could appoint those that do not have a legitimate interest in an ATBID lodging business. The Board suggested that the following language be inserted into the Resolution and AMC. The City Council must appoint citizens to the Advisory Board that have been recommended by the current Advisory Board. If the City Council rejects the recommendations of the Advisory Board, the City Council will request a new recommendation for consideration. As discussed above, the Advisory Board could not recommend members for itself; so the proposed language would not work. However, if that ATBID Board had concerns that the current Board Member Membership/Eligibility Requirements do not limit Council’s options enough, the following underlined language could be recommended to Section 3-16.07(e) of the AMC: e.) The City Council will appoint the ATBID Advisory Board members who will serve at the pleasure of the City Council. The City Council shall appoint citizens to the Advisory Board that have been recommended by all the lodging establishments through the nominating process outlined in Resolution 2013-008. If the City Council rejects the recommendations of all the lodging establishments, the City Council will request a new recommendation from the lodging establishments for consideration. The Council may, by majority vote, remove any Advisory Board member with or without cause. This language would be asking the City Council to cede their appointment authority to the lodging establishments. Term of Board Members Section 3-16.07(c) of the AMC currently states: “ATBID Advisory Board Members will serve staggered terms with three (3) members serving three-year terms and two (2) members serving two-year terms.” This language served the ATBID well for its initial appointments; however if this language is not changed, all five positions come open at the same time every six years. ITEM NUMBER: TBID B-6 DATE: 10/20/15 This does not work well for continuity and stability. The ATBID Board recommended a staggered two year term for all Board members. Staff recommends the following changes to 3-16.07 (c): a) The initial ATBID Advisory Board Members will serve staggered terms with three (3) members serving three-year terms and two (2) members serving two-year terms. All subsequent Board Members will serve staggered terms of two (2) years. Conclusion: Staff and the City Attorney reviewed the recommended changes to the City Ordinance and Resolution proposed by the ATBID Board at their August meeting. The review concluded:  The City could strike the language allowing “other representatives holding the written consent of the lodging business owner” to be a member of the ATBID Board. The Board should carefully consider both the positives and negatives of making this recommendation.  The City cannot adopt language allowing the ATBID Board to recommend its own Board Members as it raises both equal protection and due process issues.  The City could adopt language requiring the Council to only appoint ATBID Board Members that have been recommended through the process outlined in Resolution 2013-008. The Council would be ceding its authority to appoint ATBID Board Members to the lodging business owners.  The City can change the Board terms to staggered 2 year terms. FISCAL IMPACT: None ATTACHMENT: None ITEM NUMBER: TBID B-7 DATE: 10/20/15 ATBID Protocol for Reimbursing Accommodation Support October 20, 2015 Goal: Make hosting outreach as convenient and productive as possible while giving ATBID members the opportunity to showcase their property through media and promotional opportunities. Media Hosting Opportunity Outreach: 1. Send media hosting opportunity through eBlast resource to all accommodations. If the situation allows, request that hoteliers respond within three business days of the release of the opportunity. Request 20% off rack rate or comp rooms. 2. Destination Manager to receive list of offers and rates and will choose a hosting property based on comp vs. reduction of rack rate, previously awarded opportunities and story angle which property is best fit. 3. Destination Manager to maintain a list of awarded opportunities so as to answer any retrospective inquiries about the selection process. Hosting Informational Guidelines: 1. Property to be provided with media hosting form that includes full media contact information and media instructions/guidelines. 2. Hosting property may send hotel confirmation to journalist along with a brief introduction. 3. Possible coordination of property tour with a manager position should the situation allow and be a good fit. City Object #GL #Notes INCOME PROJECTIONS July August June 2015/2016 PROJECTED INCOME 1100 Projected 2% BID Revenue July 2015 - June 2016 183,030.00$ Adjusted based on EOY actual 1200 Cash Rollover 102,380.00$ 276,102.00$ Adjusted based on EOY actual 1300 Investment Earnings 2,690.00$ Total 459,132.00$ Revenue Projections TBID = $183,307 and Interest $2670 Expenses ACTUAL 2015/16 Budget Remaining Budget % total budget Categorical Contingenc y 2100 Admin -$ 5,000.00$ 5,000.00$ 1.09%1,169.70$ 6900000 2101 City Admin Fees -$ 1,830.30$ 1,830.30$ 6050000 2102 Office Expense -$ 2,000.00$ 2,000.00$ 2200 Contracting Firm Fees 4,091.30$ 40,000.00$ 35,908.70$ 8.71%-$ 6500000 2201 Big Red Marketing - Destination Manager 2,500.00$ 2,500.00$ 30,000.00$ 27,500.00$ 6500000 2202 Verdin Marketing - Marketing Firm 826.10$ 765.20$ 1,591.30$ 10,000.00$ 8,408.70$ 2300 Marketing Plan -$ 12,500.00$ 12,500.00$ 2.72%2,500.00$ 6500000 2201 Development and update -$ 10,000.00$ 10,000.00$ 2400 Visual Assets 2,597.70$ 17,500.00$ 14,902.30$ 3.81%2,500.00$ 6500000 2401 Photography -$ 7,500.00$ 7,500.00$ 6500000 2402 Creative Services - Verdin -$ 7,500.00$ 7,500.00$ -$ 2500 Digital Marketing -$ 50,000.00$ 50,000.00$ 10.89%5,000.00$ 6500000 2501 Website Update 352.10$ 352.10$ 30,000.00$ 29,647.90$ 6500000 2502 Social Media 739.80$ 1,505.80$ 2,245.60$ 15,000.00$ 12,754.40$ To include budget for boosted activity and $12000 for retainer 2600 Advertising 195.44$ 65,000.00$ 64,804.56$ 14.16%3,500.00$ 6070000 2601 Print -$ 1,500.00$ 1,500.00$ 6070000 2602 Digital 195.44$ 195.44$ 26,000.00$ 25,804.56$ 6070000 2603 Reactive Advertising -$ 34,000.00$ 34,000.00$ 2700 Public Relations 313.00$ 12,500.00$ 12,187.00$ 2.72%1,000.00$ 6500000 2701 Group FAM -$ 5,000.00$ 5,000.00$ Includes $3000 retainer and $2000 hard costs 6500000 2702 Individual Itineraries -$ 5,000.00$ 5,000.00$ Includes $3000 retainer and $2000 hard costs 6500000 2703 Wire Fees -$ 1,500.00$ 1,500.00$ 6500000 2704 Firm Fees 146.00$ 167.00$ 313.00$ -$ (313.00)$ 2800 Tour & Travel -$ 10,000.00$ 10,000.00$ 2.18%1,000.00$ 6500000 2801 CCTC Co Op Fams -$ 4,500.00$ 4,500.00$ 6500000 2802 Visit CA Co Op Fams -$ 4,500.00$ 4,500.00$ 2900 Consumer Outreach 12,872.35$ 65,000.00$ 52,127.65$ 14.16%3,500.00$ 6500000 2901 Consumer Show Presence 5,000.00$ 5,000.00$ 5,000.00$ -$ 50% of Savor the Central Coast Sponsorshihp 6500000 2902 Consumer Event Support 708.00$ 7,164.35$ 7,872.35$ 5,000.00$ (2,872.35)$ 50% of anticipate Savor the Central Coast costs 6900000 2903 Event Support Program -$ 50,000.00$ 50,000.00$ 6500000 2904 Email Marketing -$ 1,500.00$ 1,500.00$ TOTAL EXPENSES 10,272.00$ 9,797.79$ 277,500.00$ 4001 Cash Reserves 45,913.20$ 10.00% Contingency 5001 Contingency Fund (unallocated)$135,718.80 TOTAL Budget $459,132.00 Last Updated 9/15/15 ATBID 2015/16 BUDGETED P&L ITEM NUMBER: TBID C-5 DATE: 10/20/15 FUND TYPE 235 Special Revenue YTD ACTUAL* ACTUAL ACTUAL*BUDGETED 2015-2016 BUDGETED 2013-2014 2014-2015 2014-2015 through 08/31/15 2015-2016 REVENUES 41530.6300 Taxes and Assessments 142,324$ 162,036$ 162,580$ -$ 183,030$ 46110.0000 Investment Earnings 1,029 2,068 510 - 2,690 Total Revenue 143,353 164,104 163,090 - 185,720 EXPENSES 6050000 Office Expense -$ -$ 2,000$ -$ 2,000$ 6070000 Advertising 288 3,450 8,000 - 85,000 6500000 Contract Services - 26,173 90,000 7,197 155,000 6900000 Administration 1,423 1,620 1,630 - 1,830 7605029 Savor the Central Coast - - - 10,032 - Total Expenses 1,711 31,243 101,630 17,229 243,830 NET INCOME/(LOSS)141,642 132,861 61,460 (17,229) (58,110) BEGINNING AVAILABLE BALANCE 14,830 156,472 40,920 289,333 278,800 ENDING AVAILABLE BALANCE 156,472$ 289,333$ 102,380$ 272,104$ 220,690$ *Actual numbers not yet finalized and are subject to change Atascadero Tourism Business Improvement District (ATBID) Fund 10/15/2015 ITEM NUMBER: TBID C-5 DATE: 10/20/15 10/09/2015 CITY OF ATASCADERO 1 9:39AM Page:expdetl.rpt Expenditure Detail Report 07/01/2015 through 08/31/2015 Periods: 0 through 2 Atascadero Tourism Bus Improv Dist235 Atascadero Tourism Bus Improv Dist Fund635 *** Title Not Found ***0000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 0000.6000000 Operating Services and Supplies 0000.6050000 Office Expense 0000.6050000 Office Expense 0.00 0.00 2,000.00 0.00 2,000.00 0.00 Total Office Expense 0.00 0.00 0.00 0.00 2,000.00 2,000.00 0000.6070000 Advertising 0000.6070000 Advertising 0.00 0.00 85,000.00 0.00 85,000.00 0.00 Total Advertising 0.00 0.00 0.00 0.00 85,000.00 85,000.00 0000.6500000 Contract Services 0000.6500000 Contract Services 0.00 0.00 155,000.00 0.00 155,000.00 0.00 0000.6509010 Other Professional Services 0.00 0.00 0.00 0.00 0.00 0.00 po PO 02071 20,000.00 7/1/2015 Line Description: ATBID CONSULTING SERVICES 235 07215Vendor:BIG RED MARKETING, INC.Check # 0 ap IN 2499 2,500.00 8/11/2015 Line Description: JULY 2015 ATBID CONSULTING SER 235 07215Vendor:BIG RED MARKETING, INC.Check # 146208 po LI 2499 -2,500.00 8/11/2015 Line Description: ATBID CONSULTING SERVICES 235 07215Vendor:BIG RED MARKETING, INC.Check # 146208 2,500.00 2,500.00 0.000000.6509010 Other Professional Services 17,500.00 -20,000.00 0.00 0000.6509032 Additional Promotional Services 0.00 0.00 0.00 0.00 0.00 0.00 po CO 02060 -2,196.91 7/1/2015 Line Description: MARKETING SERVICES FOR ATBID 235 06479Vendor:VERDIN Check # 0 po PO 02060 59,000.00 7/1/2015 Line Description: MARKETING SERVICES FOR ATBID 235 06479Vendor:VERDIN Check # 0 ap IN 5003 2,064.00 7/31/2015 Line Description: MARKETING SERVICES FOR ATBID 235 06479Vendor:VERDIN Check # 146291 1Page: ITEM NUMBER: TBID C-5 DATE: 10/20/15 10/09/2015 CITY OF ATASCADERO 2 9:39AM Page:expdetl.rpt Expenditure Detail Report 07/01/2015 through 08/31/2015 Periods: 0 through 2 Atascadero Tourism Bus Improv Dist235 Atascadero Tourism Bus Improv Dist Fund635 *** Title Not Found ***0000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 0000.6509032 Additional Promotional Services (Continued) po LI 5003 -2,064.00 7/31/2015 Line Description: MARKETING SERVICES FOR ATBID 235 06479Vendor:VERDIN Check # 146291 ap IN 5142 2,633.44 8/31/2015 Line Description: MARKETING SERVICES FOR ATBID 235 06479Vendor:VERDIN Check # 146720 po LI 5142 -2,633.44 8/31/2015 Line Description: MARKETING SERVICES FOR ATBID 235 06479Vendor:VERDIN Check # 146720 4,697.44 4,697.44 0.000000.6509032 Additional Promotional Services 52,105.65 -56,803.09 0.00 Total Contract Services 49.55 7,197.44 7,197.44 69,605.65 78,196.91 155,000.00 0000.6900000 Department Service Charges 0000.6900000 Administration 0.00 0.00 1,830.00 0.00 1,830.00 0.00 Total Department Service Charges 0.00 0.00 0.00 0.00 1,830.00 1,830.00 Total Operating Services and Supplies 31.50 7,197.44 7,197.44 69,605.65 167,026.91 243,830.00 0000.7000000 Special Purchases, Projects, and Studies 0000.7600000 *** Title Not Found *** 0000.7605029 Savor the Central Coast 0.00 0.00 0.00 0.00 0.00 0.00 ap IN 12171 5,000.00 7/1/2015 Line Description: 2015 SAVOR SPONSORSHIP 235 00406Vendor:VISIT SAN LUIS OBISPO COUNTY Check # 145690 po CO 02060 2,196.91 7/1/2015 Line Description: SAVOR SERVICES FOR ATBID 235 06479Vendor:VERDIN Check # 0 ap IN 070115 708.00 7/1/2015 Line Description: 25% DOWN PAYMENT SAVOR TRANSPO 235 07200Vendor:SLO SAFE RIDE Check # 145863 ap IN 5143 2,196.91 8/31/2015 Line Description: SAVOR SERVICES FOR ATBID 235 06479Vendor:VERDIN Check # 146720 2Page: ITEM NUMBER: TBID C-5 DATE: 10/20/15 10/09/2015 CITY OF ATASCADERO 3 9:39AM Page:expdetl.rpt Expenditure Detail Report 07/01/2015 through 08/31/2015 Periods: 0 through 2 Atascadero Tourism Bus Improv Dist235 Atascadero Tourism Bus Improv Dist Fund635 *** Title Not Found ***0000 Prct Used Balance Year-to-date Encumbrances Year-to-date Expenditures Expenditures Adjusted Appropriation Account Number 0000.7605029 Savor the Central Coast (Continued) po LI 5143 -2,196.91 8/31/2015 Line Description: SAVOR SERVICES FOR ATBID 235 06479Vendor:VERDIN Check # 0 ap IN 123140 2,126.75 8/31/2015 Line Description: TRANSPORTATION FOR SAVOR - BAL 235 07200Vendor:SLO SAFE RIDE Check # 146452 10,031.66 10,031.66 0.000000.7605029 Savor the Central Coast 0.00 -10,031.66 0.00 Total Special Purchases, Projects, and Studies 0.00 10,031.66 10,031.66 0.00 -10,031.66 0.00 35.61 17,229.10 17,229.10 69,605.65 156,995.25 243,830.00Total Atascadero Tourism Bus Improv Dist Grand Total 17,229.10 17,229.10 35.61 69,605.65 156,995.25 243,830.00 3Page: ITEM NUMBER: TBID C-5 DATE: 10/20/15 t (805) 541-9005 f (805) 541-9007 3580 Sacramento Drive #110, San Luis Obispo, CA 93401 VERDINMARKETING.COM   SEPTEMBER STAT SUMMARY ATASCADERO TBID October 20, 2015 WEB ANALYTICS (2014 V. 2015) WEBSITE TRAFFIC Website Visits: 1,809 v. 1,959 Mobile Visits: 496 v. 728 Desktop Visits: 1,086 v. 972 Total Unique Visitors: 1,586 v. 1,752 PPV (Page Per Visit): 2.47 v. 2.36 TOS (Time on Site): 1:41 v. 1:38 Bounce Rate: 83.31% v. 53.39% ACQUISITION Total Traffic to Site: 1,959 Social Media: 50 v. 59 Direct: 219 v. 201 Organic: 1,025 v. 1,040 Referral: 515 v. 659 Paid: 0 v. 0 PAGE VIEWS Home Page: 1,102 v. 1,328 Lodging: 110 v. 172 GEOGRAPHIC REFERRALS Atascadero: 203 v. 255 San Francisco: 101 v. 191 Los Angeles: 153 v. 182 San Luis Obispo: 118 v. 98 Paso Robles: 132 v. 76   SOCIAL MEDIA ANALYTICS (2014 V. 2015) SOCIAL MEDIA Facebook Fans: 3,020 v. 3,551 Facebook Referrals: 47 v. 57 Total Reach: 697 Engagement Rate: 12% Instagram Followers YTD: 16 New Twitter Followers: 3 Twitter Mentions: 1 Twitter Referrals: 2 v. 1 Retweets: 0 ITEM NUMBER: TBID C-6 DATE: 10/20/15 t (805) 541-9005 f (805) 541-9007 3580 Sacramento Drive #110, San Luis Obispo, CA 93401 VERDINMARKETING.COM   SAVOR UPDATE Verdin created a concept and executed a custom booth for Atascadero during the 2015 Sunset’s Savor the Central Coast event. Verdin implemented booth creation and set-up including lavender accents and giveaways from local Gray’s Lavender Farm, booth signage and backdrop. The booth hosted six different food and beverage pairings from Atascadero establishments throughout the weekend. Names and e-mail addresses of visitors at the booth were collected through giveaway contest promotion. A winner was chosen at random after the event and won a two night stay at the Holiday Inn Express, two tickets to the Atascadero Wine Festival, two tickets to the Charles Paddock Zoo and two complimentary tastings at Bristol’s Cider House. A total of 232 names were collected and 56 opted into receiving the Atascadero e-newsletter.     PUBLIC RELATIONS UPDATE An initial press release was sent on October 13 to a list of travel writers, bloggers and editors. The release focused on introducing Atascadero as a unique California destination, outlining the town’s differentiating factors. Additionally, Verdin created a boilerplate statement for Atascadero tourism: Atascadero, CA is located midway between Los Angeles and San Francisco along the famed Highway 101. Conveniently located near all San Luis Obispo County has to offer, Atascadero hosts the best of the Central Coast with its strong historical roots, sweeping pastoral vistas and Americana charm. For more travel information visit www.visitatascadero.com or follow Atascadero on Facebook, Twitter and Instagram. ITEM NUMBER: TBID C-6 DATE: 10/20/15 Contact: Stephanie Goodwin; stephanie@verdinmarketing.com 805-541-9005 FOR IMMEDIATE RELEASE Atascadero isn’t your average California getaway destination Atascadero offers travelers a genuine experience of a bygone era Atascadero, CA (October 13, 2015) - Atascadero invites visitors to experience California from a bygone era. With a small town feel and unique charm the town is set in a spectacular pastoral setting surrounded by rolling hills and oak trees reminiscent of a time when rancheros roamed the countryside. Atascadero was founded as a utopian colony in 1913 by the forward-thinking entrepreneur E.G. Lewis and is steeped in history. Located on the Central Coast of California in San Luis Obispo County, Atascadero is midway between Los Angeles and San Francisco on Highway 101. It’s conveniently located near exceptional wineries, craft breweries and the Pacific Ocean. A variety of hotel, motel and bed and breakfast accommodations make this an ideal stop while on a road trip or just to get away from the hustle and bustle of metropolitan areas. With mild year-round weather and warm summer days and nights, visitors can enjoy a variety of outdoor activities including hiking, biking, golfing and equestrian trails. Animal lovers of all ages can visit the Charles Paddock Zoo throughout the year, the only zoo on the Central Coast. The historic and architecturally imposing Atascadero City Hall building stands at the center of the town and offers free daily tours. The Sunken Gardens surrounding City Hall gives the feeling of classic America, where time moves at a slower, sweeter pace. For visitors looking for organic farm-to-table food and handcrafted beverages, they need look no further than Atascadero. Restaurants like Fig Good Food and Guest House Grill incorporate local, fresh and organic ingredients into their menus. Bristol’s Cider House and Tent City Brewing Company craft their own cider and beer locally and are applauded by locals and visitors alike. For more information on Atascadero please contact Stephanie Goodwin at (805) 541-9005 or stephanie@verdinmarketing.com or visit http://www.visitatascadero.com/. ### Atascadero, CA is located midway between Los Angeles and San Francisco along the famed Highway 101. Conveniently located near all San Luis Obispo County has to offer, Atascadero hosts the best of the Central Coast with its strong historical roots, sweeping pastoral vistas and Americana charm. For more travel information visit www.visitatascadero.com or follow Atascadero on Facebook, Twitter and Instagram. ITEM NUMBER: TBID C-6 DATE: 10/20/15 prepared by Visit Atascadero October 2015 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Boost ($11) 1 2 3 Instagram 4 Don’t miss the 42nd Annual Colony Days and Tent City parade on October 17th in Downtown Atascadero! Enrich your knowledge on the history of Atascadero and enjoy, drinks, crafts and rides provided by local vendors all day long! http://www.colonydays.org/ TERRIE DAY TO POST POST-FREE DAY Have you tried some freshly brewed beer from Tent City Brewing Company? Come in and try one of their five house beers or one off their rotating taps serving local and nationwide brands! http://www.mollypitcher.net/ (Regram Molly Pitcher pic) Boost ($10) 5 6 7 8 Instagram 9 Instagram 10 11 What better way to spend the holidays than the way California used to be? Come to Atascadero where you can actually see the stars at night! Book your holiday stay now before all rooms are gone! http://www.visitatascadero.com/l odging POST-FREE DAY TERRIE DAY TO POST POST-FREE DAY Looking for a nice way to cool down this weekend? Try a freshly roast cold brew from @JoebellaCoffee where they roast beans from all over the world. https://squareup.com/market/jo ebella-coffee-roasters (Regram pic of coffee shop) Did you know Atascadero has its very own skate park, @ATOWNPARK? This place offers 15,000 square feet of mini ramps, bowls, and much more! http://paradisecoalition.com/ (Regram Atown skate video Want something active to do this morning? Atascadero offers a variety of hiking, biking and equestrian trails, most of which are perfect for families. http://www.atascadero.org/files/C S/Trail_guide_publisher_LEGAL.pd f 12 Boost ($21) 13 Instagram 14 15 16 17 18 POST-FREE DAY There is still time to book your holiday vacation in Atascadero this year! Enjoy hiking, golfing, culinary delights and craft beverages with the whole family! http://www.visitatascadero.co m/lodging Hey Moms: want a relaxing Saturday morning during your vacation to Atasacadero? Check out @smilingdogyoga, they have a huge variety of special classes to choose from: http://smilingdogyoga.com/ (Regram photo of studio) POST-FREE DAY Dogtoberfest, including a dog races, a costume contest, and a pet parade, will be held in conjunction with Colony Days tomorrow at the Sunken Gardens. Proceeds from this fun and furry event benefit the Heilmann Dog Park, learn more here: http://www.colonydays.org/dogto berfest/ Come on down to El Camino Real in Downtown today to Colony Days and Tent City parade celebrating all the wonderful volunteers in Atascadero! http://www.colonydays.org/ TERRIE DAY TO POST Instagram 19 20 21 22 23 24 Boost ($21) 25 Looking for a fun date night? @atownquepasa offers some of the best margaritas and chips and salsa in town! (Regram QP marg pic) POST-FREE DAY Calling all military families: Get a free day at the only zoo in SLO County, @CharlesPaddockZoo! All you need to do is bring your military ID on November 14. Thank you for your service! http://bit.ly/1KrtSJg POST-FREE DAY Bring the whole family dressed in costumes to the @CharlesPaddockZoo tomorrow night for the Zoo Boo from 5:30-8 pm and enjoy trick-or-treating from all the animals! (Share event flyer) TERRIE DAY TO POST Mix up the ol’ Thanksgiving routine this year and come spend your time off in Atascadero! Create new holiday memories in the original tent city! http://www.visitatascadero.com/l odging 26 27 28 Instagram 29 Boost ($21) 30 Instagram 31 Up for a little wine tasting this weekend? Try out the high-quality Silver Fox wine from @Nichols Winery here in Atascadero, open Wednesday through Sunday till 5:30! http://www.nicholswinery.com/ POST-FREE DAY POST-FREE DAY Did you know Atascadero has a veterans memorial, The Faces of Freedom, honoring all military members and veterans? It is a great place to pay tribute and thanks to those that serve our country. (Share Faces of Freedom pic) Come check out all the local craft beverages we’re brewing up here in Atascadero like @Toro Creek Brewing Company and @Bristol’s Cider House! There is still room to stay: http://www.visitatascadero.com/l odging Happy Halloween! Enjoy a fun and safe night of candy, jack-o-lanterns and scary costumes! (Share pumpkin pic) ITEM NUMBER: TBID C-6 DATE: 10/20/15 Client: Atascadero TBID 2015-2016 Media Budget Recommendations November 2015 - March 2016 10/13/15 November Ad Information Target Location Monthly Totals Media Total Trip Advisor Competitive CA destination pages Geo target in key feeder markets $1,143 $1,000.00 Trip Advisor Sponsorship Home page for one year Home page ads $1,500 $1,500.00 Pandora Age & behavioral driven Rotating Central CA target markets $2,800.00 $4,700.00 Facebook Lifestyle & behavior Geo target in key feeder markets $800 $800.00 Montly Total $8,000.00 December Target locations Ad information Monthly Totals Media Total Trip Advisor Competitive CA destination pages Geo target in key feeder markets $1,143 $1,100.00 Facebook Lifestyle & behavior Geo target in key feeder markets $700 $700.00 Montly Total $1,800.00 January Target locations Ad information Monthly Totals Media Total Trip Advisor Competitive CA destination pages Geo target in key feeder markets $1,143 $1,100.00 Facebook Lifestyle & behavior Geo target in key feeder markets $700 $700.00 Montly Total $1,800.00 February Target locations Ad information Monthly Totals Media Total Trip Advisor Competitive CA destination pages Geo target in key feeder markets $1,143 $1,100.00 Pandora Age & behavioral driven Rotating Central CA target markets $4,565.00 $4,550.00 Facebook Lifestyle & behavior Geo target in key feeder markets $800 $800.00 Montly Total $6,450.00 March Target locations Ad information Monthly Totals Media Total Trip Advisor Competitive CA destination pages Geo target in key feeder markets $1,143 $1,100.00 Pandora Age & behavioral driven Rotating Central CA target markets $4,565.00 $4,550.00 Facebook Lifestyle & behavior Geo target in key feeder markets $800 $800.00 Montly Total $6,450.00 GRAND TOTAL $24,500.00 ITEM NUMBER: TBID C-6 DATE: 10/20/15