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HomeMy WebLinkAboutOB_2015-09-24 SP Mgt Agda Pkt OVERSIGHT BOARD FOR SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO FOR REDEVELOPMENT AND HOUSING PURPOSES1 SPECIAL MEETING AGENDA Thursday, September 24, 2015 3:00 P.M. Atascadero City Hall, Conference Room 106 6500 Palma Avenue Atascadero, California CALL TO ORDER: ROLL CALL: Chairperson Fonzi Vice Chairperson Jarvis Board Member Rickard Board Member Arnold Board Member Weathers Board Member Escobedo Board Member Clemens APPROVAL OF AGENDA: Roll Call 1 On January 10, 2012, the Atascadero City Council adopted Resolution No. 2012-002, electing to serve as the successor to the Community Redevelopment Agency of Atascadero for redevelopment purposes, and also elected to retain the housing assets and functions previously performed by the Community Redevelopment Agency of Atascadero. PUBLIC COMMENT: (This portion of the meeting is reserved for persons wanting to address the Board on any matter not on this agenda and over which the Board has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. The Board may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Public Comment, unless changed by the Board.) A. CONSENT AGENDA: 1. Oversight Board Regular Meeting Draft Action Minutes of June 18, 2015–Recommendation: Board approve the Oversight Board Regular Meeting Draft Action Minutes of June 18, 2015 B. BUSINESS ITEMS: None C. MANAGEMENT REPORTS: 1. Approval of Recognized Obligation Payment Schedule 15-16B January 1, 2016 – June 30, 2016  Fiscal Impact: None for this action.  Recommendation: Board approve the Draft Recognized Obligation Payment Schedule (ROPS) for the period of January 1, 2016 through June 30, 2016 (ROPS 15-16B), including the Administrative Budget, pursuant to Health and Safety Code. [Administrative Services] D. BOARD COMMENTS: E. STAFF COMMENTS: F. ADJOURNMENT: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in an Oversight Board meeting, please contact the City Clerk’s Office at (805) 470-3400. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting. ITEM NUMBER: A - 1 DATE: 09/24/15 OVERSIGHT BOARD FOR SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO FOR REDEVELOPMENT AND HOUSING PURPOSES1 REGULAR MEETING Thursday, June 18, 2015 3:00 P.M. Atascadero City Hall, Conference Room 106 6500 Palma Avenue, Atascadero, California DRAFT MINUTES CALL TO ORDER: Chairperson Fonzi called the meeting to order at 3:01 p.m. ROLL CALL: Present: Board Members Rickard, Arnold, Escobedo, and Chairperson Fonzi Absent: Board Members Clemens, Weathers, and Jarvis Staff Present: Administrative Services Director Jeri Rangel, and City Clerk/Deputy City Manager Marcia McClure Torgerson. 1 On January 10, 2012, the Atascadero City Council adopted Resolution No. 2012-002, electing to serve as the successor to the Community Redevelopment Agency of Atascadero for redevelopment purposes, and also elected to retain the housing assets and functions previously performed by the Community Redevelopment Agency of Atascadero. Atascadero Oversight Board June 18, 2015 Page 2 of 3 APPROVAL OF AGENDA: Roll Call MOTION: By Board Member Rickard and seconded by Board Member Arnold to approve the agenda. Motion passed 4:0 by a roll-call vote. PUBLIC COMMENT: None A. CONSENT AGENDA: 1. Oversight Board Special Meeting Draft Action Minutes – February 26, 2015  Recommendation: Board approve the Oversight Board Special Meeting Draft Action Minutes of February 26, 2015. MOTION: By Board Member Escobedo and seconded by Board Member Rickard to approve the Consent Calendar. Motion passed 4:0 by a voice vote. B. BUSINESS ITEMS: 1. Approval of Property Disposition and Marketing Plan for the Creekside Building  Fiscal Impact: The costs of hiring a broker are included in costs of real property disposal on the ROPS 14-15B.  Recommendation: Oversight Board adopt the Draft Resolution, approving the Property Disposition and Marketing Plan for the Creekside Building Located at 6907 El Camino Real, Atascadero. [Administrative Services] Administrative Services Director Jeri Rangel introduced Dima Galkin of RSG who gave the staff report and answered questions from the Board. PUBLIC COMMENT: None MOTION: By Board Member Arnold and seconded by Chairperson Fonzi to adopt the Draft Resolution, approving the Property Disposition and Marketing Plan for the Creekside Building Located at 6907 El Camino Real, Atascadero. Motion passed 4:0 by a roll-call vote. C. BOARD MEMBER COMMENTS: None Atascadero Oversight Board June 18, 2015 Page 3 of 3 D. STAFF COMMENTS: Administrative Services Director Rangel notified the Board that the City will be demoing the former Main Street building by June 30th. City Clerk Torgerson stated the next meeting is scheduled for Thursday, August 20th at 3:00 p.m. E. ADJOURNMENT: Chairperson Fonzi adjourned the meeting at 3:24 p.m. MINUTES PREPARED BY: ______________________________________ Marcia McClure Torgerson, C.M.C. City Clerk / Deputy City Manager ITEM NUMBER: C - 1 DATE: 09/24/15 Oversight Board for Successor Agency to the Community Redevelopment Agency of Atascadero Staff Report – Administrative Services Approval of Recognized Obligation Payment Schedule 15-16B January 1, 2016 through June 30, 2016 RECOMMENDATION: Oversight Board adopt Draft Resolution A approving Recognized Obligation Payment Schedule (ROPS) for the period of January 1, 2016 through June 30, 2016 (ROPS 15- 16B), including the Administrative Budget, pursuant to Health and Safety Code. DISCUSSION: On December 29, 2011, the California Supreme Court delivered its decision in the California Redevelopment Association v. Matosantos case. The decision upheld AB1x 26, the Dissolution Act, and found AB1x 27, the Alternative Redevelopment Program Act, unconstitutional. AB1x 26 dissolved the Redevelopment Agency as of February 1, 2012, the new dissolution date established by the Supreme Court. AB 1484 was signed by the Governor on June 27, 2012 and further changed the process for dissolving redevelopment agencies. Under the redevelopment dissolution legislation, the Successor Agency must submit a Recognized Obligation Payment Schedule (ROPS) on March 1 and October 1 of each year (the Department of Finance extended this date to October 5, 2015, for the current filing). The Successor Agency must report all expected obligations for the six month period starting the following July (March 1 report) or January (October 1 report). In addition the Successor Agency must report all actual activity for the prior six month period ending in December (March 1 report) or June (October 1 report). The attached ROPS covers the period of January 1, 2016 through June 30, 201 6, and because it covers the second half of the fiscal year 2015-2016, it is referred to as ROPS 15-16B. ABx1 26 provides an administrative Budget for the successor agencies to carry out wind-down activities of the former redevelopment agencies and to administer the ITEM NUMBER: C - 1 DATE: 09/24/15 Oversight Board. This legislation requires the successor agencies to prepare an administrative budget every six months to be included with the ROPS. ABx1 26 34171 (b) states: “Administrative cost allowance” means an amount that, subject to the approval of the oversight board, is payable from property tax revenues of up to 5 percent of the property tax allocated to the successor agency for the 2011 -2012 fiscal year and up to 3 percent of the property tax allocated to the Redevelopment Obligation Retirement Fund money that is allocated to the successor agency for each fiscal year thereafter; provided, however that the amount shall not be less than two hundred fifty thousand dollars ($250,000) for any fiscal year or such lesser amount as agreed to by the successor agency. However, the allowance amount shall exclude any administrative costs that can b e paid from bond proceeds or from sources other than property tax. An administrative allowance of $125,000 ($250,000 / 2) is proposed for the period January 1, 2016 through June 30, 2016. The Successor Agency will use the administrative costs, such as staff time, to carry out the Successor Agency and Oversight Board activities, printing and publication expenses, liability insurance, technology and website support, special legal costs, training, audit services and general overhead. The Draft ROPS 15-16B estimates that $1,069,662 in Redevelopment Property Tax Trust Fund (RPTTF) funding will be needed for the January 1, 2016 through June 30, 2016 period. Once the Oversight Board reviews and approves the Draft ROPS, it will then be submitted to the DOF for review and approval. The DOF will have 45 days to review the ROPS and to object to items that do not meet the definition of an Enforceable Obligation. FISCAL IMPACT: None for this action. The purpose of approving the Draft Recognized Obligation Schedules is to ensure that the City acting as Successor Agency will be able to make certain payments for obligations of the former RDA. ATTACHMENTS: 1. Draft Resolution A approving Recognized Obligation Payment Schedule (ROPS) for the period of January 1, 2016 through June 30, 2016, with the Draft Recognized Obligation Payment Schedule (ROPS 15-16B) for the period of January 1, 2016 through June 30, 2016, attached as Exhibit A 2. Successor Agency Proposed Administrative Allowance Budget - January 1, 2016 through June 30, 2016 ITEM NUMBER: C – 1 att DATE: 09/24/15 DRAFT RESOLUTION A RESOLUTION OF THE OVERSIGHT BOARD FOR SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO, APPROVING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR JANUARY 1, 2016 THROUGH JUNE 30, 2016 (ROPS 15-16B) PURSUANT TO SECTION 34177 OF THE CALIFORNIA HEALTH AND SAFETY CODE WHEREAS, pursuant to Section 34177(l) and (m) of the California Health and Safety Code, the City Council of the City of Atascadero, as Successor Agency to the Community Redevelopment Agency of Atascadero (“Successor Agency”), has prepared a proposed Recognized Obligation Payment Schedule for the period of January 1, 2016 through June 30, 2016 (ROPS 15-16B), for purposes of submission to the Oversight Board of the Successor Agency for approval, the State Department of Finance (“DOF”), the San Luis Obispo County Administrative Officer (“County Administrative Officer”), and the San Luis Obispo County Auditor-Controller (“County Auditor”); and WHEREAS, the Oversight Board of the Successor Agency to the Community Redevelopment Agency of Atascadero has reviewed the proposed Recognized Obligation Payment Schedule for the period of January 1, 2016 through June 30, 2016 (ROPS 15-16B), for purposes of submission the DOF, the County Administrative Officer, and the County Auditor; and WHEREAS, the Successor Agency to the Community Redevelopment Agency has requested and approved an Administrative Allowance Budget as presented on the ROPS 15-16B; NOW, THEREFORE, BE IT RESOLVED by the Oversight Board of the Successor Agency to the Community Redevelopment Agency of Atascadero as follows: Section 1. The Oversight Board hereby approves the proposed Recognized Obligation Payment Schedule for January 1, 2016 through June 30, 2016, attached hereto as Exhibit A (“ROPS 15-16B”). Section 2. The City Manager is hereby directed to submit the approved ROPS 15-16B to DOF, the County Administrative Officer, and the County Auditor, and to take any other actions that may be required in order to obtain DOF approval of the ROPS 15-16B, including, without limitation, making amendments to the ROPS 15-16B required by the DOF. PASSED AND ADOPTED by the Oversight Board of the Successor Agency to the Community Redevelopment Agency of Atascadero on the 24th day of September 2015, by the following vote: AYES: NOES: ABSENT: ADOPTED: OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO By: ________________________________ Roberta Fonzi, Chairperson ATTEST: ___________________________________ Marcia McClure Torgerson, Board Secretary Name of Successor Agency:Atascadero Name of County:San Luis Obispo Current Period Requested Funding for Outstanding Debt or Obligation A 1,818,811$ B 1,300,000 C 248,711 D 270,100 E 1,101,962$ F 976,962 G 125,000 H Total Current Period Enforceable Obligations (A+E):2,920,773$ Successor Agency Self-Reported Prior Period Adjustment to Current Period RPTTF Requested Funding I Enforceable Obligations funded with RPTTF (E):1,101,962 J (32,300) K 1,069,662$ County Auditor Controller Reported Prior Period Adjustment to Current Period RPTTF Requested Funding L Enforceable Obligations funded with RPTTF (E):1,101,962 M - N 1,101,962 Name Title /s/ Signature Date Recognized Obligation Payment Schedule (ROPS 15-16B) - Summary Filed for the January 1, 2016 through June 30, 2016 Period Enforceable Obligations Funded with Non-Redevelopment Property Tax Trust Fund (RPTTF) Funding Sources (B+C+D): Non-Administrative Costs (ROPS Detail) Enforceable Obligations Funded with RPTTF Funding (F+G): Bond Proceeds Funding (ROPS Detail) Reserve Balance Funding (ROPS Detail) Other Funding (ROPS Detail) Six-Month Total Administrative Costs (ROPS Detail) Less Prior Period Adjustment (Report of Prior Period Adjustments Column S) Adjusted Current Period RPTTF Requested Funding (I-J) Less Prior Period Adjustment (Report of Prior Period Adjustments Column AA) Adjusted Current Period RPTTF Requested Funding (L-M) Certification of Oversight Board Chairman: Pursuant to Section 34177 (m) of the Health and Safety code, I hereby certify that the above is a true and accurate Recognized Obligation Payment Schedule for the above named agency. A B C D E F G H I J K L M N O P Bond Proceeds Reserve Balance Other Funds Non-Admin Admin 51,127,341$ 1,300,000$ 248,711$ 270,100$ 976,962$ 125,000$ 2,920,773$ 1 2010 Reimbursement/ Bond Bonds Issued On or 9/1/2010 10/1/2040 City of Atascadero (then Debt Service on 2010 Bonds Atascadero #1 29,500,712 N 375,350 $ 375,350 2 2010 Reimbursement/ Bond Financing agreement with City of Atascadero Bonds Issued On or Before 12/31/10 9/1/2010 10/1/2040 City of Atascadero (then passed through to BNY) Trustee services for the life of the 2010 Bonds Atascadero #1 75,000 N 2,500 $ 2,500 3 2004/2005 Redevelopment Bonds Bonds Issued On or Before 12/31/10 11/1/2004 9/1/2034 Bank of New York Mellon Debt Service on 2004/2005 Bonds Atascadero #1 16,142,954 N 248,711 596,612 $ 845,323 5 2004/2005 Redevelopment Bonds Bonds Issued On or Before 12/31/10 11/1/2004 9/1/2034 Bank of New York Mellon Trustee services for the life of the 2004/2005 Bonds Atascadero #1 57,000 N 2,500 $ 2,500 6 City Loan #1 entered into in 1998 City/County Loans On or Before 6/27/11 11/1/1998 1/1/2099 City of Atascadero Loan for Start-up costs Atascadero #1 155,175 N $ - 7 City Loan #2 entered into in 2001 City/County Loans On or Before 6/27/11 6/28/2001 1/1/2099 City of Atascadero Revolving Loan Atascadero #1 500,000 N $ - 8 City Loan #3 entered into in 2002 Dissolution Audits 6/12/2002 1/1/2099 City of Atascadero Loan for purchase of building housing an adult store Atascadero #1 720,000 N $ - 10 Administration Allowance Admin Costs 1/1/2014 6/30/2014 City of Atascadero Administrative expenses for successor agency in accordance with AB1X26 through June 2016 including - office expense, postage, legal notices, computer costs, phone costs, operations, professional development, direct staff time, general overhead Atascadero #1 1,825,000 N 125,000 $ 125,000 11 Colony Square Conditions, Covenants and Restrictions Property Maintenance 6/10/2008 1/1/2099 Colony Square, LLC Contract for required participation in maintenance of common areas for Colony Square (estimated cost is listed for 3 years, however required as long as RDA owns the lot) Atascadero #1 150,000 N 15,000 $ 15,000 12 Maintenance of Creekside Building Property Maintenance 2/23/2010 1/1/2099 Various vendors Maintenance of Creekside Building Atascadero #1 326,000 N 32,600 $ 32,600 123 Sale of Creekside Building Property Dispositions 1/1/2014 1/1/2099 Unknown Costs associated with marketing and sale of Creekside Building in accordance with PMP Atascadero #1 200,000 N 200,000 $ 200,000 124 Historic City Hall Earthquake Repair/Rehab Project Improvement/Infrastr ucture 1/1/2014 1/1/2099 FEMA FEMA grant adjustments Atascadero #1 N $ - 125 Historic City Hall Earthquake Repair/Rehab Project Improvement/Infrastr ucture 1/1/2014 1/1/2099 CalOES Cal OES grant adjustments Atascadero #1 N $ - 126 Demolition of RDA portable building Property Dispositions 1/1/2099 1/1/2099 Unknown Demolition of RDA portable building 20,000 N 20,000 $ 20,000 127 Lease for former Chamber building Property Maintenance 5/1/2009 1/1/2099 City of Atascadero Lease of Land that RDA portable sits on 1,000 N 1,000 $ 1,000 128 Historic City Hall Earthquake Repair/Rehab Project Bonds Issued On or Before 12/31/10 1/1/2099 1/1/2099 Unknown Historic City Hall Earthquake Repair/Rehab Project: Exterior Lighting Package 150,000 N $ - 129 Master Agreement with City Bonds Issued On or Before 12/31/10 1/1/2099 1/1/2099 City of Atascadero Remaining Bond Funds including activity related to Historic City Hall Earthquake Repair/Rehab 50,000 N 50,000 $ 50,000 130 Maintenance of former Chamber Building Property Maintenance 5/1/2009 1/1/2099 Various vendors Securing/repairing building from vagrants and grafitti 4,500 N 1,500 $ 1,500 Atascadero Recognized Obligation Payment Schedule (ROPS 15-16B) - ROPS Detail January 1, 2016 through June 30, 2016 (Report Amounts in Whole Dollars) Item #Payee Description/Project Scope Project Area Total Outstanding Debt or Obligation Retired Funding Source Six-Month TotalProject Name / Debt Obligation Obligation Type Contract/Agreement Execution Date RPTTF Non-Redevelopment Property Tax Trust Fund (Non-RPTTF) Contract/Agreement Termination Date A B C D E F G H I J K L M N O P Bond Proceeds Reserve Balance Other Funds Non-Admin Admin Atascadero Recognized Obligation Payment Schedule (ROPS 15-16B) - ROPS Detail January 1, 2016 through June 30, 2016 (Report Amounts in Whole Dollars) Item #Payee Description/Project Scope Project Area Total Outstanding Debt or Obligation Retired Funding Source Six-Month TotalProject Name / Debt Obligation Obligation Type Contract/Agreement Execution Date RPTTF Non-Redevelopment Property Tax Trust Fund (Non-RPTTF) Contract/Agreement Termination Date 131 Historic City Hall Earthquake Repair/Rehab Project Bonds Issued On or Before 12/31/10 12/22/2003 6/30/2014 Various vendors Historic City Hall Earthquake Repair/Rehab Project: FEMA determination of eligible costs reclassification from "Other" invoices to "Bond Proceeds" 1,250,000 N 1,250,000 $ 1,250,000 132 N $ - 133 N $ - 134 N $ - 135 N $ - 136 N $ - 137 N $ - 138 N $ - 139 N $ - 140 N $ - 141 N $ - 142 N $ - 143 N $ - 144 N $ - 145 N $ - 146 N $ - 147 N $ - 148 N $ - 149 N $ - 150 N $ - 151 N $ - 152 N $ - 153 N $ - 154 N $ - 155 N $ - 156 N $ - 157 N $ - 158 N $ - 159 N $ - 160 N $ - 161 N $ - 162 N $ - 163 N $ - 164 N $ - 165 N $ - 166 N $ - 167 N $ - 168 N $ - 169 N $ - 170 N $ - 171 N $ - 172 N $ - 173 N $ - 174 N $ - 175 N $ - A B C D E F G H I Other RPTTF Bonds Issued on or before 12/31/10 Bonds Issued on or after 01/01/11 Prior ROPS period balances and DDR RPTTF balances retained Prior ROPS RPTTF distributed as reserve for future period(s) Rent, Grants, Interest, Etc. Non-Admin and Admin ROPS 14-15B Actuals (01/01/15 - 06/30/15) 1 Beginning Available Cash Balance (Actual 01/01/15) 4,580,342 511,022 (4,148,021) 9,332 Column C- Added cash with fiscal agent in balance per DOF instructions 2 Revenue/Income (Actual 06/30/15) RPTTF amounts should tie to the ROPS 14-15B distribution from the County Auditor-Controller during January 2015 15,508 591,131 3,419,826 1,096,216 3 Expenditures for ROPS 14-15B Enforceable Obligations (Actual 06/30/15) RPTTF amounts, H3 plus H4 should equal total reported actual expenditures in the Report of PPA, Columns L and Q 2,441,311 255,511 15,983 1,061,517 4 Retention of Available Cash Balance (Actual 06/30/15) RPTTF amount retained should only include the amounts distributed as reserve for future period(s)873,294 846,643 5 ROPS 14-15B RPTTF Prior Period Adjustment RPTTF amount should tie to the self-reported ROPS 14-15B PPA in the Report of PPA, Column S No entry required 32,300 6 Ending Actual Available Cash Balance C to G = (1 + 2 - 3 - 4), H = (1 + 2 - 3 - 4 - 5) 1,281,245$ -$ -$ (1)$ (744,178)$ 11,731$ ROPS 15-16A Estimate (07/01/15 - 12/31/15) 7 Beginning Available Cash Balance (Actual 07/01/15) (C, D, E, G = 4 + 6, F = H4 + F4 + F6, and H = 5 + 6)2,154,539$ -$ -$ 846,642$ (744,178)$ 44,031$ 8 Revenue/Income (Estimate 12/31/15) RPTTF amounts should tie to the ROPS 15-16A distribution from the County Auditor-Controller during June 2015 4,000 248,711 901,778 965,805 9 Expenditures for ROPS 15-16A Enforceable Obligations (Estimate 12/31/15)1,281,245 596,611 157,600 968,817 10 Retention of Available Cash Balance (Estimate 12/31/15) RPTTF amount retained should only include the amounts distributed as reserve for future period(s)877,294 11 Ending Estimated Available Cash Balance (7 + 8 - 9 -10)-$ -$ -$ 498,742$ -$ 41,019$ Atascadero Recognized Obligation Payment Schedule (ROPS 15-16B) - Report of Cash Balances (Report Amounts in Whole Dollars) Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation. For tips on how to complete the Report of Cash Balances Form, see Cash Balance Tips Sheet Fund Sources Comments Bond Proceeds Reserve Balance Cash Balance Information by ROPS Period A B C D E F G H I J K L M N O P Q R S T Net SA Non-Admin and Admin PPA (Amount Used to Offset ROPS 15-16B Requested RPTTF) Authorized Actual Authorized Actual Authorized Actual Authorized Available RPTTF (ROPS 14-15B distributed + all other available as of 01/1/15) Net Lesser of Authorized / Available Actual Difference (If K is less than L, the difference is zero) Authorized Available RPTTF (ROPS 14-15B distributed + all other available as of 01/1/15) Net Lesser of Authorized / Available Actual Difference (If total actual exceeds total authorized, the total difference is zero) Net Difference (M+R) 3,896,929$ 2,441,311$ 255,511$ 255,511$ 157,600$ 15,983$ 968,817$ 968,817$ 968,817$ 936,517$ 32,300$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 32,300$ 1 2010 - - - 379,106 379,106 $ 379,106 351,037 $ 28,069 $ 28,069 2 2010 - - - - $ - $ - $ - 3 2004/2005 Redevelopment Bonds - 255,511 255,511 - 588,711 588,711 $ 588,711 584,480 $ 4,231 $ 4,231 5 2004/2005 Redevelopment Bonds - - - - $ - $ - $ - 6 City Loan #1 entered into in 1998 - - - - $ - $ - $ - 7 City Loan #2 entered into in 2001 - - - - $ - $ - $ - 8 City Loan #3 entered into in 2002 - - - - $ - $ - $ - 10 Administration Allowance - - - - $ - $ - $ - 11 Colony Square Conditions, Covenants and Restrictions - - 10,000 9,463 - $ - $ - $ - 12 Maintenance of Creekside Building - - 32,600 2,856 - $ - $ - $ - 17 Maiden Statue Project - - - - $ - $ - $ - 18 Maiden Statue Project - - - - $ - $ - $ - 23 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 25 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 45 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - RPTTF Expenditures SA Comments Atascadero Recognized Obligation Payment Schedule (ROPS 15-16B) - Report of Prior Period Adjustments Reported for the ROPS 14-15B (January 1, 2015 through June 30, 2015) Period Pursuant to Health and Safety Code (HSC) section 34186 (a) (Report Amounts in Whole Dollars) ROPS 14-15B Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15B (January through June 2015) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16B (January through June 2016) period will be offset by the SA’s self-reported ROPS 14-15B prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller. Item # Project Name / Debt Obligation Non-RPTTF Expenditures Non-Admin AdminBond Proceeds Reserve Balance Other Funds A B C D E F G H I J K L M N O P Q R S T Net SA Non-Admin and Admin PPA (Amount Used to Offset ROPS 15-16B Requested RPTTF) Authorized Actual Authorized Actual Authorized Actual Authorized Available RPTTF (ROPS 14-15B distributed + all other available as of 01/1/15) Net Lesser of Authorized / Available Actual Difference (If K is less than L, the difference is zero) Authorized Available RPTTF (ROPS 14-15B distributed + all other available as of 01/1/15) Net Lesser of Authorized / Available Actual Difference (If total actual exceeds total authorized, the total difference is zero) Net Difference (M+R) 3,896,929$ 2,441,311$ 255,511$ 255,511$ 157,600$ 15,983$ 968,817$ 968,817$ 968,817$ 936,517$ 32,300$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 32,300$ RPTTF Expenditures SA Comments Atascadero Recognized Obligation Payment Schedule (ROPS 15-16B) - Report of Prior Period Adjustments Reported for the ROPS 14-15B (January 1, 2015 through June 30, 2015) Period Pursuant to Health and Safety Code (HSC) section 34186 (a) (Report Amounts in Whole Dollars) ROPS 14-15B Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15B (January through June 2015) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16B (January through June 2016) period will be offset by the SA’s self-reported ROPS 14-15B prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller. Item # Project Name / Debt Obligation Non-RPTTF Expenditures Non-Admin AdminBond Proceeds Reserve Balance Other Funds 46 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 122 2004/2005 Redevelopment Bonds - - - - $ - $ - $ - 123 Sale of Creekside Building - - 100,000 3,664 - $ - $ - $ - 124 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 125 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 126 Demolition of RDA portable building - - 15,000 - - $ - $ - $ - 127 Lease for former Chamber building - - - 1,000 1,000 $ 1,000 1,000 $ - $ - 128 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 129 Master Agreement with City 3,896,929 2,441,311 - - - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Item #Notes/Comments The Successor Agency owns a portable that sits on City land. The portable building is old, vacant and past its useful life. The recommendation for this asset in the DOF approved Long Range Property Management Plan was to demolish the building. DOF denied the estimated $15,000 line item for demolition of this building that was included on the last ROPS because a contract was not executed prior to the ROPS. Because of the small dollar amount and the current building economy, the Successor Agency cannot secure contractors willing to enter into a contract to demolish the building 4 months in the future. The SA believes that demolition of the building in accordance with the DOF approved LRPMP is an eligible expense without a contract in place. In the meantime, the SA will continue to maintain the building, pay the land lease and look for a contractor willing to enter into a future contract to asses the building for hazardous materials and then in future ROPS periods a contractor to demolish the building. ROPS 131 As reported on all previous ROPS- the Historic City Hall Earthquake Repair/Rehabilitation Project was funded in part by reimbursement grants. While it is unknown at this time which portion of each invoice is paid for by bond proceeds or by FEMA/CalEMA, the Successor Agency has been reporting all invoices or portions thereof that MIGHT be eligible for FEMA/CalEMA reimbursement in the "Other" column. These amounts are subject to change. If the expenditure is not approved by FEMA/CalEMA it is to be funded with the 2010 bond proceeds per the bond issuance documents. While FEMA/CalEMA has reimbursed a significant portion of the invoices, FEMA has not completely closed out the project. It is hoped that there will be a small amount of FEMA/CalOES funding to still be reimbursed. That being said, because FEMA does not review invoices when incurred or paid, but instead years after the fact, it is expected that some portion of invoices listed on the ROPS under "Other" should in fact have been reported under "Bond Proceeds", causing a negative cash balance in the "Other" column and a false positive balance in the "Bond Proceeds" column. (The SA reported to the best of their knowledge at the time, but could not in fact know the exact amounts until after FEMA closeout.) This line represents the expected correction based on the FEMA closeout. It would best be reflected as an expenditure of "Bond Proceeds" and an equal removal of expenditures under "Other", correcting previous classification of invoices based on final FEMA grant determination. The spreadsheet does not allow for a negative entry in this area, so just the adjustment to "bond proceeds" is reflected. Atascadero Recognized Obligation Payment Schedule (ROPS 15-16B) - Notes January 1, 2016 through June 30, 2016 ROPS 126 PROGRAM BUDGETS Successor Agency Adminsitrative Allowance FUND CODE 880 620.0000 EXPENSE January - June 2016 CLASSIFICATION DESCRIPTION BASIS AMOUNT Office Expense Postage, printing, copying, business cards, and office supplies Estimated 250$ Advertising Public hearing notices for successor agency and oversight board items Estimated 250 Insurance- Successor Agency activities Allocated portion of liability insurance costs. Covers successor agency activities, but does not include coverage of the Oversight Board Allocated 5,670 Operating Supplies Items needed for general successor agency and oversight board activities Estimated 80 Vehicle & Equipment Operating Costs Mileage reimbursement Estimated 100 Attorney services Attorney services for successor agency activities Estimated 15,000 Professional Development Successor agency and oversight board training, books, memberships and publications Estimated 1,000 Administrative Charges Allocation of support services including accounts payable, receipts, general accounting, investment, personnel, managerial and legislative services, space rental and other general overhead items Allocated 21,520 Staff Time: administrative agency and board support Agendas, minutes, record retention, correspondence and coordination of meetings Allocated 8,470 Staff Time: general management support for successor agency and board Overall successor agency and oversight board management, attendance at meetings, general staff reports and research Allocated 25,520 Staff Time: Project closeout /asset management & disposal support Project closeout, oversight of sales and marketing of creekside building, creekside building management Allocated 15,950 Staff Time: financial management support Preparation and documentation of ROPS, administrative budgets, & financial reports. Support and response to State Controller's office, Department of Finance, and county auditor controller's reports. Financial review of tax distributions. General financial management and reports. Allocated 31,860 Staff Time: low/moderate income housing administration Annual compliance monitoring in accordance with low/moderate income housing loan documents and other general housing loan program support Allocated 4,560 PROGRAM BUDGETS Successor Agency Adminsitrative Allowance FUND CODE 880 620.0000 EXPENSE January - June 2016 CLASSIFICATION DESCRIPTION BASIS AMOUNT Overage Budget that exceeds legislative amount of $250,000. These excess costs will be borne by the successor agency. Plugged (5,230)