HomeMy WebLinkAboutSA_2015-09-22_Agenda PacketSPECIAL MEETING
CITY OF ATASCADERO CITY COUNCIL
IN THE CAPACITY OF
SUCCESSOR AGENCY TO THE
COMMUNITY REDEVELOPMENT
AGENCY OF ATASCADERO FOR
REDEVELOPMENT AND HOUSING
PURPOSES1
AGENDA
Tuesday, September 22, 2015
(Immediately following the City Council Regular Session)
City Hall Council Chambers, 4th floor
6500 Palma Avenue
Atascadero, California
(Enter from Lewis Avenue)
REGULAR SESSION – CALL TO ORDER:
ROLL CALL: Mayor O’Malley
Mayor Pro Tem Moreno
Council Member Fonzi
Council Member Kelley
Council Member Sturtevant
APPROVAL OF AGENDA: Roll Call
1 On January 10, 2012, the Atascadero City Council adopted Resolution No. 2012-002, electing to serve as the
successor to the Community Redevelopment Agency of Atascadero for redevelopment purposes, and also elected to
retain the housing assets and functions previously performed by the Community Redevelopment Agency of
Atascadero.
A. CONSENT CALENDAR:
1. Successor Agency Draft Action Minutes – May 12, 2015
Recommendation: Council in the capacity of the Successor Agency to the
Community Redevelopment Agency of Atascadero approve the Successor
Agency Draft Action Minutes of May 12, 2015. [City Clerk]
COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to
address the Board on any matter not on this agenda and over which the Board has
jurisdiction. Speakers are limited to three minutes. Please state your name and
address for the record before making your presentation. The Board may take action to
direct the staff to place a matter of business on a future agenda. A maximum of 30
minutes will be allowed for Community Forum, unless changed by the Board.)
B. PUBLIC HEARINGS: None
C. MANAGEMENT REPORTS:
1. Approval of Recognized Obligation Payment Schedule 15-16B January
1, 2016 – June 30, 2016
Fiscal Impact: None for this action.
Recommendation: Successor Agency Board approve the Draft
Recognized Obligation Payment Schedule (ROPS) for the period of
January 1, 2016 through June 30, 2016 (ROPS 15-16B), including the
Administrative Budget, pursuant to Health and Safety Code.
[Administrative Services]
BOARD ANNOUNCEMENTS AND REPORTS: (On their own initiative, the Board
Members may make a brief announcement or a brief report on their own activities.
Board Members may ask a question for clarification, make a referral to staff or take
action to have staff place a matter of business on a future agenda. The Board may take
action on items listed on the Agenda.)
D. ADJOURNMENT
SPECIAL MEETING
CITY OF ATASCADERO CITY COUNCIL
IN THE CAPACITY OF
SUCCESSOR AGENCY TO THE
COMMUNITY REDEVELOPMENT
AGENCY OF ATASCADERO FOR
REDEVELOPMENT AND HOUSING
PURPOSES1
DRAFT MINUTES
Tuesday, May 12, 2015
5:00 PM
City Hall Council Chambers, 4th floor
6500 Palma Avenue
Atascadero, California
REGULAR SESSION – CALL TO ORDER:
Mayor O’Malley called the meeting to order at 5:00 p.m.
ROLL CALL:
Present: Council Members Kelley, Fonzi, Sturtevant, Mayor Pro Tem
Moreno, and Mayor O’Malley
Absent: None
Others Present: City Clerk / Deputy City Manager Marcia McClure Torgerson
Successor Agency for RDA
May 12, 2015
Page 2 of 3
Staff Present: City Manager Rachelle Rickard, Administrative Services Director
Jeri Rangel, Interim Community Development Director Bobby
Lewis, and City Attorney Brian Pierik.
APPROVAL OF AGENDA:
MOTION: By Council Member Sturtevant and seconded by Council
Member Fonzi to approve the agenda.
Motion passed 5:0 by a roll-call vote.
A. CONSENT CALENDAR:
1. Successor Agency Draft Action Minutes – February 24, 2015
Recommendation: Council in the capacity of the Successor Agency to the
Community Redevelopment Agency of Atascadero approve the Successor
Agency Draft Action Minutes of February 24, 2015. [City Clerk]
MOTION: By Council Member Fonzi and seconded by Mayor Pro Tem
Moreno to approve the Consent Calendar.
Motion passed 5:0 by a roll-call vote.
COMMUNITY FORUM: None
B. PUBLIC HEARINGS: None
C. MANAGEMENT REPORTS:
1. Approval of Property Disposition and Marketing Plan for the Creekside
Building
Fiscal Impact: The costs of hiring a broker are included in costs of real
property disposal on the ROPS 14-15B.
Recommendation: Successor Agency Board adopt the Draft Resolution,
approving the Property Disposition and Marketing Plan for the Creekside
Building Located at 6907 El Camino Real, Atascadero. [Community
Development]
Interim Community Development Director Bobby Lewis gave the staff report and
answered questions from the Council. He introduced Hitta Mosesman of RSG who
reviewed their proposed Property Disposition and Marketing Plan, and answered
questions from Council.
Successor Agency for RDA
May 12, 2015
Page 3 of 3
PUBLIC COMMENT:
The following citizens spoke on this item: Linda Hendy
Mayor O’Malley closed the Public Comment period.
MOTION: By Mayor Pro Tem Moreno and seconded by Council Member
Sturtevant to:
1. Adopt the Draft Resolution, approving the Property
Disposition and Marketing Plan for the Creekside Building
Located at 6907 El Camino Real, Atascadero; and,
2. Direct Staff to proceed with the RFQ/RFP process
encouraging Option #3 from the Property Disposition and
Marketing Plan.
Motion passed 5:0 by a roll-call vote. (Resolution No. SA 2015-
001)
BOARD ANNOUNCEMENTS AND REPORTS: None
D. ADJOURN TO CITY COUNCIL REGULAR SESSION
Mayor O’Malley adjourned the meeting at 5:55 p.m.
MINUTES PREPARED BY:
______________________________________
Marcia McClure Torgerson, C.M.C.
City Clerk / Deputy City Manager
ITEM NUMBER: SA C-1
DATE: 09/22/15
Successor Agency to the Community
Redevelopment Agency of Atascadero
Staff Report – Administrative Services
Approval of
Recognized Obligation Payment Schedule 15-16B
January 1, 2016 - June 30, 2016
RECOMMENDATION:
Successor Agency Board approve the Draft Recognized Obligation Payment Schedule
(ROPS) for the period of January 1, 2016 through June 30, 2016 (ROPS 15-16B),
including the Administrative Budget, pursuant to Health and Safety Code.
DISCUSSION:
On December 29, 2011, the California Supreme Court delivered its decision in the
California Redevelopment Association v. Matosantos case. The decision upheld AB1x
26, the Dissolution Act, and found AB1x 27, the Alternative Redevelopment Program
Act, unconstitutional. AB1x 26 dissolved the Redevelopment Agency as of February 1,
2012, the new dissolution date e stablished by the Supreme Court. On January 10,
2012 the City of Atascadero elected to become the Successor Agency to the
Community Redevelopment Agency of Atascadero. AB 1484 was signed by the
Governor on June 27, 2012 and further changed the process for dissolving
redevelopment agencies.
Under the redevelopment dissolution legislation, the Successor Agency must subm it a
Recognized Obligation Payment Schedule (ROPS) on March 1 and October 1 of each
year (the Department of Finance extended this date to October 5, 2015, for the current
filing). The Successor Agency must report all expected obligations for the six month
period starting the following July (March 1 report) or January (October 1 report). In
addition the Successor Agency must report all actual activity for the prior six month
period ending in December (March 1 report) or June (October 1 report). The attached
ROPS covers the period of January 1, 2016 through June 30, 2016 , and because it
covers the second half of the fiscal year 2015-2016, it is referred to as ROPS 15-16B.
ABx1 26 provides an administrative Budget for the successor agencies to carry out
wind-down activities of the former redevelopment agencies and to administer the
Oversight Board. This legislation requires the successor agencies to prepare an
administrative budget every six months to be included with the ROPS.
ITEM NUMBER: SA C-1
DATE: 09/22/15
ABx1 26 34171 (b) states:
“Administrative cost allowance” means an amount that, subject to the approval of
the oversight board, is payable from property tax revenues of up to 5 percent of
the property tax allocated to the successor agency for the 2011 -2012 fiscal year
and up to 3 percent of the property tax allocated to the Redevelopment
Obligation Retirement Fund money that is allocated to the successor agency for
each fiscal year thereafter; provided, however that the amount shall not be less
than two hundred fifty thousand dollars ($250,000) for any fiscal year or such
lesser amount as agreed to by the successor agency. However, the allowance
amount shall exclude any administrative costs that can be paid from bond
proceeds or from sources other than property tax.
An administrative allowance of $125,000 ($250,000 / 2) is proposed for the period
January 1, 2016 through June 30, 2016. The Successor Agency will use the
administrative costs, such as staff time, to carry out the Successor Agency and
Oversight Board activities, printing and publication expenses, liability insurance,
technology and website support, special legal costs, training, audit services and general
overhead.
The Draft ROPS 15-16B estimates that $1,069,662 in Redevelopment Property Tax
Trust Fund (RPTTF) funding will be needed for the January 1, 2016 through June 30,
2016 period.
Once approved by the Successor Agency Board, the ROPS 15-16B, including the
Administrative Budget, will be submitted for approval to the Oversight Board, th e County
Auditor-Controller, the State Controller and the DOF. The DOF will have 45 days to
review the ROPS and to object to items that do not meet the definition of an
Enforceable Obligation.
FISCAL IMPACT:
None for this action. The purpose of approving the Draft Recognized Obligation
Schedules is to ensure that the City acting as Successor Agency will be able to make
certain payments for obligations of the former RDA.
ATTACHMENTS:
1. Draft Recognized Obligation Payment Schedule (ROPS) for the period of January 1,
2016 through June 30, 2016
2. Successor Agency Proposed Administrative Allowance Budget - January 1, 2016
through June 30, 2016
Name of Successor Agency:Atascadero
Name of County:San Luis Obispo
Current Period Requested Funding for Outstanding Debt or Obligation
A 1,818,811$
B 1,300,000
C 248,711
D 270,100
E 1,101,962$
F 976,962
G 125,000
H Total Current Period Enforceable Obligations (A+E):2,920,773$
Successor Agency Self-Reported Prior Period Adjustment to Current Period RPTTF Requested Funding
I Enforceable Obligations funded with RPTTF (E):1,101,962
J (32,300)
K 1,069,662$
County Auditor Controller Reported Prior Period Adjustment to Current Period RPTTF Requested Funding
L Enforceable Obligations funded with RPTTF (E):1,101,962
M -
N 1,101,962
Name Title
/s/
Signature Date
Recognized Obligation Payment Schedule (ROPS 15-16B) - Summary
Filed for the January 1, 2016 through June 30, 2016 Period
Enforceable Obligations Funded with Non-Redevelopment Property Tax Trust Fund (RPTTF) Funding
Sources (B+C+D):
Non-Administrative Costs (ROPS Detail)
Enforceable Obligations Funded with RPTTF Funding (F+G):
Bond Proceeds Funding (ROPS Detail)
Reserve Balance Funding (ROPS Detail)
Other Funding (ROPS Detail)
Six-Month Total
Administrative Costs (ROPS Detail)
Less Prior Period Adjustment (Report of Prior Period Adjustments Column S)
Adjusted Current Period RPTTF Requested Funding (I-J)
Less Prior Period Adjustment (Report of Prior Period Adjustments Column AA)
Adjusted Current Period RPTTF Requested Funding (L-M)
Certification of Oversight Board Chairman:
Pursuant to Section 34177 (m) of the Health and Safety code, I
hereby certify that the above is a true and accurate Recognized
Obligation Payment Schedule for the above named agency.
ITEM NUMBER: SA C-1
DATE: 09/22/15 a1
A B C D E F G H I J K L M N O P
Bond Proceeds Reserve Balance Other Funds Non-Admin Admin
49,152,341$ 1,300,000$ 248,711$ 270,100$ 976,962$ 125,000$ 2,920,773$
1 2010 Reimbursement/ Bond Bonds Issued On or 9/1/2010 10/1/2040 City of Atascadero (then Debt Service on 2010 Bonds Atascadero #1 29,500,712 N 375,350 $ 375,350
2 2010 Reimbursement/ Bond
Financing agreement with City of
Atascadero
Bonds Issued On or
Before 12/31/10
9/1/2010 10/1/2040 City of Atascadero (then
passed through to BNY)
Trustee services for the life of the 2010
Bonds
Atascadero #1 75,000 N 2,500 $ 2,500
3 2004/2005 Redevelopment Bonds Bonds Issued On or
Before 12/31/10
11/1/2004 9/1/2034 Bank of New York Mellon Debt Service on 2004/2005 Bonds Atascadero #1 16,142,954 N 248,711 596,612 $ 845,323
5 2004/2005 Redevelopment Bonds Bonds Issued On or
Before 12/31/10
11/1/2004 9/1/2034 Bank of New York Mellon Trustee services for the life of the
2004/2005 Bonds
Atascadero #1 57,000 N 2,500 $ 2,500
6 City Loan #1 entered into in 1998 City/County Loans
On or Before 6/27/11
11/1/1998 1/1/2099 City of Atascadero Loan for Start-up costs Atascadero #1 155,175 N $ -
7 City Loan #2 entered into in 2001 City/County Loans
On or Before 6/27/11
6/28/2001 1/1/2099 City of Atascadero Revolving Loan Atascadero #1 500,000 N $ -
8 City Loan #3 entered into in 2002 Dissolution Audits 6/12/2002 1/1/2099 City of Atascadero Loan for purchase of building housing
an adult store
Atascadero #1 720,000 N $ -
10 Administration Allowance Admin Costs 1/1/2014 6/30/2014 City of Atascadero Administrative expenses for successor
agency in accordance with AB1X26
through June 2016 including - office
expense, postage, legal notices,
computer costs, phone costs,
operations, professional development,
direct staff time, general overhead
Atascadero #1 N 125,000 $ 125,000
11 Colony Square Conditions,
Covenants and Restrictions
Property
Maintenance
6/10/2008 1/1/2099 Colony Square, LLC Contract for required participation in
maintenance of common areas for
Colony Square (estimated cost is listed
for 3 years, however required as long
as RDA owns the lot)
Atascadero #1 150,000 N 15,000 $ 15,000
12 Maintenance of Creekside Building Property
Maintenance
2/23/2010 1/1/2099 Various vendors Maintenance of Creekside Building Atascadero #1 326,000 N 32,600 $ 32,600
123 Sale of Creekside Building Property Dispositions 1/1/2014 1/1/2099 Unknown Costs associated with marketing and
sale of Creekside Building in
accordance with PMP
Atascadero #1 200,000 N 200,000 $ 200,000
124 Historic City Hall Earthquake
Repair/Rehab Project
Improvement/Infrastr
ucture
1/1/2014 1/1/2099 FEMA FEMA grant adjustments Atascadero #1 N $ -
125 Historic City Hall Earthquake
Repair/Rehab Project
Improvement/Infrastr
ucture
1/1/2014 1/1/2099 CalOES Cal OES grant adjustments Atascadero #1 N $ -
126 Demolition of RDA portable building Property Dispositions 1/1/2099 1/1/2099 Unknown Demolition of RDA portable building 20,000 N 20,000 $ 20,000
127 Lease for former Chamber building Property
Maintenance
5/1/2009 1/1/2099 City of Atascadero Lease of Land that RDA portable sits
on
1,000 N 1,000 $ 1,000
128 Historic City Hall Earthquake
Repair/Rehab Project
Bonds Issued On or
Before 12/31/10
1/1/2099 1/1/2099 Unknown Historic City Hall Earthquake
Repair/Rehab Project: Exterior Lighting
Package
N $ -
129 Master Agreement with City Bonds Issued On or
Before 12/31/10
1/1/2099 1/1/2099 City of Atascadero Remaining Bond Funds including
activity related to Historic City Hall
Earthquake Repair/Rehab
50,000 N 50,000 $ 50,000
130 Maintenance of former Chamber
Building
Property
Maintenance
Various vendors Securing/repairing building from
vagrants and grafitti
4,500 N 1,500 $ 1,500
Atascadero Recognized Obligation Payment Schedule (ROPS 15-16B) - ROPS Detail
January 1, 2016 through June 30, 2016
(Report Amounts in Whole Dollars)
Item #Payee Description/Project Scope Project Area
Total Outstanding
Debt or Obligation Retired
Funding Source
Six-Month TotalProject Name / Debt Obligation Obligation Type
Contract/Agreement
Execution Date
RPTTF
Non-Redevelopment Property Tax Trust Fund
(Non-RPTTF)
Contract/Agreement
Termination Date
ITEM NUMBER: SA C-1
DATE: 09/22/15 a1
A B C D E F G H I J K L M N O P
Bond Proceeds Reserve Balance Other Funds Non-Admin Admin
Atascadero Recognized Obligation Payment Schedule (ROPS 15-16B) - ROPS Detail
January 1, 2016 through June 30, 2016
(Report Amounts in Whole Dollars)
Item #Payee Description/Project Scope Project Area
Total Outstanding
Debt or Obligation Retired
Funding Source
Six-Month TotalProject Name / Debt Obligation Obligation Type
Contract/Agreement
Execution Date
RPTTF
Non-Redevelopment Property Tax Trust Fund
(Non-RPTTF)
Contract/Agreement
Termination Date
131 Historic City Hall Earthquake
Repair/Rehab Project
Bonds Issued On or
Before 12/31/10
12/22/2003 6/30/2014 Various vendors Historic City Hall Earthquake
Repair/Rehab Project: FEMA
determination of eligible costs
reclassification from "Other" invoices
to "Bond Proceeds"
1,250,000 N 1,250,000 $ 1,250,000
132 N $ -
ITEM NUMBER: SA C-1
DATE: 09/22/15 a1
A B C D E F G H I
Other RPTTF
Bonds Issued
on or before
12/31/10
Bonds Issued
on or after
01/01/11
Prior ROPS
period balances
and DDR RPTTF
balances
retained
Prior ROPS
RPTTF
distributed as
reserve for future
period(s)
Rent,
Grants,
Interest, Etc.
Non-Admin
and
Admin
ROPS 14-15B Actuals (01/01/15 - 06/30/15)
1 Beginning Available Cash Balance (Actual 01/01/15)
4,580,342 511,022 (4,148,021) 9,332
Column C- Added cash with fiscal agent in
balance per DOF instructions
2 Revenue/Income (Actual 06/30/15)
RPTTF amounts should tie to the ROPS 14-15B distribution from the
County Auditor-Controller during January 2015 15,508 591,131 3,419,826 1,096,216
3 Expenditures for ROPS 14-15B Enforceable Obligations (Actual
06/30/15)
RPTTF amounts, H3 plus H4 should equal total reported actual
expenditures in the Report of PPA, Columns L and Q 2,441,311 255,511 15,983 1,061,517
4 Retention of Available Cash Balance (Actual 06/30/15)
RPTTF amount retained should only include the amounts distributed as
reserve for future period(s)873,294 846,643
5 ROPS 14-15B RPTTF Prior Period Adjustment
RPTTF amount should tie to the self-reported ROPS 14-15B PPA in the
Report of PPA, Column S
No entry required
32,300
6 Ending Actual Available Cash Balance
C to G = (1 + 2 - 3 - 4), H = (1 + 2 - 3 - 4 - 5) 1,281,245$ -$ -$ (1)$ (744,178)$ 11,731$
ROPS 15-16A Estimate (07/01/15 - 12/31/15)
7 Beginning Available Cash Balance (Actual 07/01/15)
(C, D, E, G = 4 + 6, F = H4 + F4 + F6, and H = 5 + 6)2,154,539$ -$ -$ 846,642$ (744,178)$ 44,031$
8 Revenue/Income (Estimate 12/31/15)
RPTTF amounts should tie to the ROPS 15-16A distribution from the
County Auditor-Controller during June 2015 4,000 248,711 901,778 965,805
9 Expenditures for ROPS 15-16A Enforceable Obligations (Estimate
12/31/15)1,281,245 596,611 157,600 968,817
10 Retention of Available Cash Balance (Estimate 12/31/15)
RPTTF amount retained should only include the amounts distributed as
reserve for future period(s)877,294
11 Ending Estimated Available Cash Balance (7 + 8 - 9 -10)-$ -$ -$ 498,742$ -$ 41,019$
Atascadero Recognized Obligation Payment Schedule (ROPS 15-16B) - Report of Cash Balances
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available
or when payment from property tax revenues is required by an enforceable obligation. For tips on how to complete the Report of Cash Balances Form, see Cash Balance Tips Sheet
Fund Sources
Comments
Bond Proceeds Reserve Balance
Cash Balance Information by ROPS Period
ITEM NUMBER: SA C-1
DATE: 09/22/15 a1
A B C D E F G H I J K L M N O P Q R S T
Net SA Non-Admin
and Admin PPA
(Amount Used to
Offset ROPS 15-16B
Requested RPTTF)
Authorized Actual Authorized Actual Authorized Actual Authorized
Available
RPTTF
(ROPS 14-15B
distributed + all other
available as of
01/1/15)
Net Lesser of
Authorized /
Available Actual
Difference
(If K is less than L,
the difference is
zero) Authorized
Available
RPTTF
(ROPS 14-15B
distributed + all other
available as of
01/1/15)
Net Lesser of
Authorized /
Available Actual
Difference
(If total actual
exceeds total
authorized, the
total difference is
zero)
Net Difference
(M+R)
3,896,929$ 2,441,311$ 255,511$ 255,511$ 157,600$ 15,983$ 968,817$ 968,817$ 968,817$ 936,517$ 32,300$ 125,000$ 125,000$
$ 125,000
125,000$ -$ 32,300$
1 2010 - - - 379,106 379,106 $ 379,106 351,037 $ 28,069 $ 28,069
2 2010 - - - - $ - $ - $ -
3 2004/2005
Redevelopment
Bonds
- 255,511 255,511 - 588,711 588,711 $ 588,711 584,480 $ 4,231 $ 4,231
5 2004/2005
Redevelopment
Bonds
- - - - $ - $ - $ -
6 City Loan #1
entered into in 1998
- - - - $ - $ - $ -
7 City Loan #2
entered into in 2001
- - - - $ - $ - $ -
8 City Loan #3
entered into in 2002
- - - - $ - $ - $ -
10 Administration
Allowance
- - - - $ - $ - $ -
11 Colony Square
Conditions,
Covenants and
Restrictions
- - 10,000 9,463 - $ - $ - $ -
12 Maintenance of
Creekside Building
- - 32,600 2,856 - $ - $ - $ -
17 Maiden Statue
Project
- - - - $ - $ - $ -
18 Maiden Statue
Project
- - - - $ - $ - $ -
23 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
25 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
45 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
RPTTF Expenditures
SA Comments
Atascadero Recognized Obligation Payment Schedule (ROPS 15-16B) - Report of Prior Period Adjustments
Reported for the ROPS 14-15B (January 1, 2015 through June 30, 2015) Period Pursuant to Health and Safety Code (HSC) section 34186 (a)
(Report Amounts in Whole Dollars)
ROPS 14-15B Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15B (January through June 2015) period. The amount
of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16B (January through June 2016) period will be offset by the SA’s self-reported ROPS 14-15B prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to
audit by the county auditor-controller (CAC) and the State Controller.
Item #
Project Name /
Debt Obligation
Non-RPTTF Expenditures
Non-Admin AdminBond Proceeds Reserve Balance Other Funds
ITEM NUMBER: SA C-1
DATE: 09/22/15 a1
A B C D E F G H I J K L M N O P Q R S T
Net SA Non-Admin
and Admin PPA
(Amount Used to
Offset ROPS 15-16B
Requested RPTTF)
Authorized Actual Authorized Actual Authorized Actual Authorized
Available
RPTTF
(ROPS 14-15B
distributed + all other
available as of
01/1/15)
Net Lesser of
Authorized /
Available Actual
Difference
(If K is less than L,
the difference is
zero) Authorized
Available
RPTTF
(ROPS 14-15B
distributed + all other
available as of
01/1/15)
Net Lesser of
Authorized /
Available Actual
Difference
(If total actual
exceeds total
authorized, the
total difference is
zero)
Net Difference
(M+R)
3,896,929$ 2,441,311$ 255,511$ 255,511$ 157,600$ 15,983$ 968,817$ 968,817$ 968,817$ 936,517$ 32,300$ 125,000$ 125,000$
$ 125,000
125,000$ -$ 32,300$
RPTTF Expenditures
SA Comments
Atascadero Recognized Obligation Payment Schedule (ROPS 15-16B) - Report of Prior Period Adjustments
Reported for the ROPS 14-15B (January 1, 2015 through June 30, 2015) Period Pursuant to Health and Safety Code (HSC) section 34186 (a)
(Report Amounts in Whole Dollars)
ROPS 14-15B Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15B (January through June 2015) period. The amount
of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16B (January through June 2016) period will be offset by the SA’s self-reported ROPS 14-15B prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to
audit by the county auditor-controller (CAC) and the State Controller.
Item #
Project Name /
Debt Obligation
Non-RPTTF Expenditures
Non-Admin AdminBond Proceeds Reserve Balance Other Funds
46 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
122 2004/2005
Redevelopment
Bonds
- - - - $ - $ - $ -
123 Sale of Creekside
Building
- - 100,000 3,664 - $ - $ - $ -
124 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
125 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
126 Demolition of RDA
portable building
- - 15,000 - - $ - $ - $ -
127 Lease for former
Chamber building
- - - 1,000 1,000 $ 1,000 1,000 $ - $ -
128 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
129 Master Agreement
with City
3,896,929 2,441,311 - - - $ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
ITEM NUMBER: SA C-1
DATE: 09/22/15 a1
Item #Notes/Comments
The Successor Agency owns a portable that sits on City land. The portable building is old, vacant and past its useful life.
The recommendation for this asset in the DOF approved Long Range Property Management Plan was to demolish the building.
DOF denied the estimated $15,000 line item for demolition of this building that was included on the last ROPS because a contract
was not executed prior to the ROPS. Because of the small dollar amount and the current building economy, the Successor Agency
cannot secure contractors willing to enter into a contract to demolish the building 4 months in the future. The SA believes that
demolition of the building in accordance with the DOF approved LRPMP is an eligible expense without a contract in place.
In the meantime, the SA will continue to maintain the building, pay the land lease and look for a contractor willing to enter into a
future contract to asses the building for hazardous materials and then in future ROPS periods a contractor to demolish the building.
ROPS 131
As reported on all previous ROPS- the Historic City Hall Earthquake Repair/Rehabilitation Project was funded in part by reimbursement
grants. While it is unknown at this time which portion of each invoice is paid for by bond proceeds or by FEMA/CalEMA, the Successor
Agency has been reporting all invoices or portions thereof that MIGHT be eligible for FEMA/CalEMA reimbursement in the "Other"
column. These amounts are subject to change. If the expenditure is not approved by FEMA/CalEMA it is to be funded with the 2010
bond proceeds per the bond issuance documents.
While FEMA/CalEMA has reimbursed a significant portion of the invoices, FEMA has not completely closed out the project. It is hoped
that there will be a small amount of FEMA/CalOES funding to still be reimbursed. That being said, because FEMA does not review
invoices when incurred or paid, but instead years after the fact, it is expected that some portion of invoices listed on the ROPS under
"Other" should in fact have been reported under "Bond Proceeds", causing a negative cash balance in the "Other" column and a false
positive balance in the "Bond Proceeds" column. (The SA reported to the best of their knowledge at the time, but could not in fact know
the exact amounts until after FEMA closeout.)
This line represents the expected correction based on the FEMA closeout. It would best be reflected as an expenditure of "Bond
Proceeds" and an equal removal of expenditures under "Other", correcting previous classification of invoices based on final FEMA grant
determination. The spreadsheet does not allow for a negative entry in this area, so just the adjustment to "bond proceeds" is reflected.
Atascadero Recognized Obligation Payment Schedule (ROPS 15-16B) - Notes
January 1, 2016 through June 30, 2016
ROPS 126
ITEM NUMBER: SA C-1
DATE: 09/22/15 a1
Operating Supplies Items needed for general successor agency and
oversight board activities
Estimated 80
Vehicle & Equipment
Operating Costs
Mileage reimbursement Estimated 100
Attorney services Attorney services for successor agency activities Estimated 15,000
Professional
Development
Successor agency and oversight board training, books,
memberships and publications
Estimated 1,000
Administrative Charges Allocation of support services including accounts
payable, receipts, general accounting, investment,
personnel, managerial and legislative services, space
rental and other general overhead items
Allocated 21,520
Staff Time: administrative
agency and board
support
Agendas, minutes, record retention, correspondence
and coordination of meetings
Allocated 8,470
Staff Time: general
management support for
successor agency and
board
Overall successor agency and oversight board
management, attendance at meetings, general staff
reports and research
Allocated 25,520
Staff Time: Project
closeout /asset
management & disposal
support
Project closeout, oversight of sales and marketing of
creekside building, creekside building management
Allocated 15,950
Staff Time: financial
management support
Preparation and documentation of ROPS, administrative
budgets, & financial reports. Support and response to
State Controller's office, Department of Finance, and
county auditor controller's reports. Financial review of
tax distributions. General financial management and
reports.
Allocated 31,860
Staff Time: low/moderate
income housing
administration
Annual compliance monitoring in accordance with
low/moderate income housing loan documents and other
general housing loan program support
Allocated 4,560
ITEM NUMBER: SA C-1
DATE: 09/22/15 a2
PROGRAM BUDGETS
Successor Agency Adminsitrative Allowance
FUND CODE
880 620.0000
January -
EXPENSE June 2016
CLASSIFICATION DESCRIPTION BASIS AMOUNT
Office Expense Postage, printing, copying, business cards, and office Estimated $ 250
supplies
Advertising Public hearing notices for successor agency and Estimated 250
oversight board items
Insurance- Successor Allocated portion of liability insurance costs. Covers Allocated 5,670
Agency activities successor agency activities, but does not include
coverage of the Oversight Board
PROGRAM BUDGETS
Successor Agency Adminsitrative Allowance
FUND CODE
880 620.0000
EXPENSE
January -
June 2016
CLASSIFICATION DESCRIPTION BASIS AMOUNT
Overage Budget that exceeds legislative amount of $250,000.
These excess costs will be borne by the successor
agency.
Plugged (5,230)
ITEM NUMBER: SA C-1
DATE: 09/22/15 a2