Loading...
HomeMy WebLinkAboutFC_2015-05-27_MinutesFinance Committee Meeting Notes May 27, 2015 Page 1 of 5 City of Atascadero FINANCE COMMITTEE NOTES Wednesday, May 27, 2015 1:00 p.m. Atascadero City Hall – Conference Room 106 6500 Palma Avenue, Atascadero, California CALL TO ORDER: Chairperson Moreno called the meeting to order at 1:05pm Members Present: Council Member Kelley, Mayor Pro Tem Moreno, Administrative Services Director Jeri Rangel, City Manager Rachelle Rickard Absent: City Treasurer Gere Sibbach Staff Present: Public Works Director Nick DeBar, Deputy Administrative Services Director Cindy Chavez, and Deputy City Clerk Lori Mlynczak PUBLIC COMMENT: Charles Bourbeau mentioned that he was concerned about availability of material. Staff explained that some reports were literally finished last night around midnight. Mr. Bourbeau then asked if the reports distributed at the meeting were going to be posted to the website. The answer provided by staff was no. Public Comment was closed. BUSINESS: 1. General Discussion Regarding Selected Business Items Director Rangel asked if there were any follow up questions from their previous meeting. There were no questions. 2. Capital Projects Director Rangel handed out several documents and gave a brief overview of those documents before going into detail. Question from Council Member Kelley regarding the De l Rio Interchange. City Manager Rickard gave a brief overview of the project. Phase 1 of the contract with Finance Committee Meeting Notes May 27, 2015 Page 2 of 5 the Wallace Group was roughly $600,000; Phase 2 will be approximately $1,000,000 for a total of $1.6 million. Council Member Kelley asked for clarification of the Centennial Bridge/Plaza Project and City Manager Rickard explained that it is the pedestrian or foot bridge project. Council Member Kelley asked if we currently have the $3million for this project and after City Manager Rickard confirmed that we have the money, Council Member Kelley asked when we can start the project. There was a brief discussion regarding FEMA. Council Member Kelley asked for a final worksheet on the total building costs. Mayor Pro Tem Moreno asked about LTF and if we have the 2016/17 figures from SLOCOG yet. Mayor Pro Tem Moreno also asked if the reduction for 2015/16 is included in the information presented today. Director Rangel confirmed that the reduction is included and that they do not yet have final numbers from SLOCOG. City Manager Rickard commented that the RTA bumped up their number for 2016/17. Director Rangel asked Director DeBar to explain the Category B items on the Capital Projects Summary. Council Member Kelley asked questions regarding the Del Rio proje ct. Director DeBar explained that project could start as early as next summer. Council Member Kelley asked when the Lakeview project will begin. Director DeBar explained that the project is ready to go out for bid and could begin this summer. Council Member Kelley asked about sidewalks and if those can be included in this project. City Manager explained this project is not sales tax funded but is LTF funded and sidewalks could be possible. Mayor Pro Tem Moreno asked Director DeBar to explain the philosophy used to determine projects. Director DeBar explained they use the Pavement Management System from PEI and also the Critical Point Management technique to identify roads that are about to drop into a lower rated category. City Manager Rickard explained they will also continue to use the 5 year program that was outlined years ago. Mayor Pro Tem Moreno asked for clarification on the General Capital Funds. City Manager Rickard explained how the funds came to be and also explained the ARRA changes. There was discussion and confirmation that there will be $292,000 after these projects. There was a brief discussion regarding the corridor study and SLOCOG funding, along with bridge projects and funding sources. Finance Committee Meeting Notes May 27, 2015 Page 3 of 5 There was a brief discussion about combining the methods into one list in the future. Director DeBar explained that after the items in Category B are completed it will essentially be one list or projects. PUBLIC COMMENT: Mayor Pro Tem Moreno re-opened public comment. Mr. Bourbeau asked clarifying questions regarding the 5 year plan and stated it appears we are stopping use of LTF funds and relying on F-14 funds after fiscal year 2018/19. City Manager Rickard explained that PEI is working with us to project out the next 3 years and we intend to spend every LTF dollar we receive. There was a question as to how the City is segregating the F -14 dollars. Director Rangel explained they are creating a new section of the budget (new section F). There will also be a separate F-14 document just for those dollars. City Manager Rickard added that internally a separate fund is being setup for tracking. There was a discussion regarding the definition of maintenance and how that relates to pavement. Director DeBar explained that pavement maintenance could include crack filling, slurry seal, chip seal, and other surface treatments – so long as they are not adding. There was a discussion of F-14 and the $3.7 million in revenue projected through 2016/17. Director Debar went over the list of projects that has been establis hed using the Critical Point Method. Some roads such as East Mall, West Mall & Lewis Avenue were removed for this initial list. The list is not in the order to be completed. Director DeBar discussed the treatment descriptions. There was a brief discussion regarding “In Place Recycling” which was similar to the process used on Atascadero Avenue several years ago. Director DeBar explained in order to use that process it needs to be a long road with consistent materials beneath the surface. Director DeBar shared that the treatment levels shown on the schedule could change once reviewed for final design – prior to sending out bidding package. City Manager Rickard asked for opinions on formatting and how best to present this information for the public. Arranging by PCI was discussed as well as categorizing by level of work to be performed. It was agreed listing street sections by category without line item dollar amounts may be the best way to list the projects. Director DeBar referred to the staff report from the 3/10/15 City Council meeting that outlined PCI breaking points for the rehab/maintenance levels. Council Member Kelley asked if there is a contingency worked into the estimated costs on the schedule provided. Director DeBar explained there are severa l contingencies worked in including design and construction. The construction contingency worked into the schedule is 20%. Finance Committee Meeting Notes May 27, 2015 Page 4 of 5 Director Rangel began going through the different fund analyses: Fund 101 – Sales Tax Measure F-14 Projects Fund There was a brief discussion regarding vehicle sales & sales tax, the new RV business and the auction house. Fund 310 – Capital Projects Fund This is a catch-all for projects that are not otherwise assigned. Most projects have their own funding sources. Fund 265 – Local Transportation Fund Director Rangel has not yet received SLOCOG numbers for 2016/17. There was a brief discussion regarding a decrease in gas tax funding. Director DeBar mentioned that SB16 is in the works at the Senate. This would be a new funding source just for roads that could equate to roughly $750,000/year for Atascadero. The revenue would possibly be generated from vehicle registration and fuel tax. Fund 267 – Street Maintenance Assessment Districts Fund This is a fund for micro assessment districts. 214 parcels pay $10/year. There was a discussion as to why this fund exists. Fund 281 – Circulation System Fees Fund Mitigation for Del Rio Interchange. There was a discussion regarding deferred revenue – special mitigation of a special project is recorded as deferred revenue vs. AB1600 fees are recognized right away. There was additional discussion regarding listing other available funds at the bottom of the page. City Manager Rickard mentioned that it has been budgeted to review impact fees next year. Fund 282 – Storm Drainage Facilities Fees Fund This fund is to expand capacity. Fund 283 – Amapoa/Tecorida Fees Fund This fund is closed now. Final funds were transferred to 2006 Marchant Drainage project. Fund 287 – Parkland Facilities Fees Fund This is for the Atascadero pipeline repair. Funds are to be transferred to the 2010 Bond Proceeds Master Agreement Fund due to an agreement with the Successor Agency. Finance Committee Meeting Notes May 27, 2015 Page 5 of 5 Fund 312 – Blight Elimination Projects Fund This was used with the Redevelopment funds prior to dissolution. Funds were transferred to the 2010 Bond Proceeds Master Agreement. There was a discussion about the Centennial Bridge project. City Manager Rickard confirmed it is moving forward. We received $1.7 million back from FEMA. The 2013 FEMA appeal is still under review. Fund 315 – 2010 Bond Proceeds Master Agreement Fund This fund is for the Centennial Bridge & Plaza Project. Fund 370 – Historic City Hall Rehabilitation Fund This fund is wrapping up. Fund 397 – Colony Park Community Center Construction Fund This fund is closing out. There was a discussion about the Centennial Bridge project, along with a brief discussion about the creek and protected species. Mayor Pro Tem Moreno opened public comment. Charles Bourbeau mentioned he has follow up questions that he will ask Director Rangel for clarification at a later date. Mr. Bourbeau stated he believes this process and the reports will be difficult for the general public to understand. Next Meetings: Monday, June 1st @ 1:00PM Friday, June 12th @ 1:00PM Council Member Kelley asked if we have revenue numbers yet. City Manager Rickard shared that property tax numbers came in last night and they look better than anticipated. The meeting adjourned at 3:00pm. NOTES PREPARED BY: ____________________________________________ Lori Mlynczak, Deputy City Clerk