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HomeMy WebLinkAboutFC_2015-04-24_MinutesFinance Committee Meeting Notes April 24, 2015 Page 1 of 4 City of Atascadero FINANCE COMMITTEE NOTES Wednesday, April 24, 2015 2:00 p.m. Atascadero City Hall – Conference Room 106 6500 Palma Avenue, Atascadero, California CALL TO ORDER: Chairperson Moreno called the meeting to order at 2:06pm Members Present: Council Member Kelley, Mayor Pro Tem Moreno, Administrative Services Director Jeri Rangel, City Manager Rachelle Rickard Absent: City Treasurer Gere Sibbach Staff Present: Deputy Administrative Services Director Cindy Chavez and Deputy City Clerk Lori Mlynczak PUBLIC COMMENT: None BUSINESS: 1. General Discussion Regarding Selected Business Items Director Rangel asked if there were any follow up questions regarding Debt Service Funds from their previous meeting. There were no questions. 2. Review Other Funds Director Rangel mentioned that they are still waiting for the CFD assessments and they expect those around May 1st. Chairperson Moreno re-opened Public Comment to accommodate a late arrival. There was no public comment. City Manager Rickard wanted to start off by giving kudos to Director Rangel and her team. They are a lot of new people in their positions, including at the director level and so this process is new for a lot of people. Finance Committee Meeting Notes April 24, 2015 Page 2 of 4 Director Rangel started going over the “Other Funds”: Starting with the Assessment Districts: Apple Valley, Las Lomas, DeAnza Estates Council Member Kelley wanted to know if we are collecting enough money to cover these districts. Director Rangel confirmed that we are collecting enough money and that they project out about 7 years. Council Member Kelley asked if staff is paid from any of these funds. Director Rangel and City Manager Rickard discussed the process of employee hours being tracked for work done in each district. The hours are tracked by person by day. There was a conversation about the process to change from an Assessment District to an HOA. Fund 230 – Business Improvement Association Fund This fund was for the downtown area and parking. We have not been assessing this for years. There was a brief discussion about how it’s easier to assess the -0- each year rather than close and possibly re-open at a later time. Fund 235 – TBID Director Rangel explained that this is a best guess for this fund as the TBID is just getting up and running. Director Rangel spoke with the TBID’s Destination Manager (Amanda) to come up with these numbers. There was a brief discussion as to why the projected revenues are so much lower than budgeted. City Manager Rickard explained that it was anticipated that Springhill Suites would open earlier. The next TBID meeting will be April 29th @ 2:00pm Fund 240 – CDBG Fund This is the pass through from the County to other groups. Question regarding $422,900 in 2015-16? Director Rangel explained that some money was not used and was rolled forward. There was also a reallocation from a group that no longer has an allowable expense. Those funds were moved to the Barrier Removal project. Fund 250 – Tree Planting Fund Director Rangel explained that they are not estimating as many native tree plantings this year as compared to prior years. Council Member Kelley asked if this fund is for re-plantings only or can it be used for cleaning up downed trees or working on distressed trees that are on large streets. City Manager Rickard stated they will look into the specific wording of the ordinance. City Manager Rickard mentioned to Director Rangel that the previous Community Development Director used to run these numbers by Anza and that we will need to do that. Finance Committee Meeting Notes April 24, 2015 Page 3 of 4 Fund 280 – General Government Facilities Fees Director Rangel explained that this is for the City Hall Corp Yard. There is a loan from the waste water fund that we are paying back. There was a brief discussion as to what the balance is – which can be found on page 98 of the audit. The conversation continued with funding sources for the Corp Yard and that the loan will be paid off by 2016-17. Fund 284 – Law Enforcement Facilities Fees Director Rangel explained this is the impact fee for the Police Department. She will discuss supplemental requests submitted by Chief Haley. Fund 286 – Open Space Acquisition Fees Director Rangel explained that this is what will be used for the 3 Bridges Trailhead project – with an additional $58,000 coming from ALPS. There was a brief discussion about the Stadium Park Parcel. Fund 288 – Public Facilities Fees Director Rangel explained these are estimated impact fees that can be used for the Youth Center, Pavilion. City Manager Rickard explained that this will tie back to the Master Facilities schedule. This fund can only be used for new or expanded services not for back debt or deferred maintenance. There was a brief discussion over possible future uses – Lake Park event facility with a covered space. Fund 289 – Library Expansion Facilities Fees Director Rangel will be checking in with the Friends of the Library. Fund 290 – Aerial Fire Truck Fees There was a discussion about how Director Rangel and City Manager Rickard will be looking into whether or not it’s possible to merge this with the other fire impact fee during the next fee impact study. This fund borrows from the Fire Facilities Fee Fund. There was discussion that Walmart & Springhill Suites will be contributing toward this fund. There was a brief discussion as to whether the City needs a 3rd fire station at this time. City Manager Rickard and Director Rangel will pull the latest Walmart estimate and the Marriott agreement to see how much will go into each impact fund. There was a discussion about the possibility of having revenue estimates by the next meeting – May 13th. Council Member Kelley asked if we should look into doing a PERS buy down? There was a conversation about PERS rates & Pension Obligation Bonds. Finance Committee Meeting Notes April 24, 2015 Page 4 of 4 There was a discussion about unfunded leave balances. City Manager Rickard explained that if we paid off everyone on the same day there is enough fund balance to cover that liability. That scenario is not likely to happen. There was a brief discussion regarding defined benefit plans and the trends over the years. The meeting was adjourned at 2:59pm. NOTES PREPARED BY: ____________________________________________ Lori Mlynczak, Deputy City Clerk