HomeMy WebLinkAboutOB_2015-02-26_Agenda Packet
OVERSIGHT BOARD FOR SUCCESSOR
AGENCY TO THE COMMUNITY
REDEVELOPMENT AGENCY OF
ATASCADERO FOR REDEVELOPMENT
AND HOUSING PURPOSES1
SPECIAL MEETING
AGENDA
Thursday, February 26, 2015
3:00 P.M.
Atascadero City Hall, Conference Room 106
6500 Palma Avenue
Atascadero, California
CALL TO ORDER:
ROLL CALL: Chairperson Fonzi
Vice Chairperson Jarvis
Board Member Rickard
Board Member Arnold
Board Member Weathers
Board Member Sommer
Board Member Clemens
APPROVAL OF AGENDA: Roll Call
1 On January 10, 2012, the Atascadero City Council adopted Resolution No. 2012-002, electing to serve as the
successor to the Community Redevelopment Agency of Atascadero for redevelopment purposes, and also elected to
retain the housing assets and functions previously performed by the Community Redevelopment Agency of
Atascadero.
OATH OF OFFICE:
City Clerk Marcia McClure Torgerson will administer the Oath of Office to newly
appointed Board Member Maria Escobedo.
PUBLIC COMMENT: (This portion of the meeting is reserved for persons wanting to
address the Board on any matter not on this agenda and over which the Board has
jurisdiction. Speakers are limited to three minutes. Please state your name for the
record before making your presentation. The Board may take action to direct the staff
to place a matter of business on a future agenda. A maximum of 30 minutes will be
allowed for Public Comment, unless changed by the Board.)
A. CONSENT AGENDA:
1. Oversight Board Special Meeting Draft Action Minutes – September 25,
2014
Recommendation: Board approve the Oversight Board Special Meeting Draft
Action Minutes of September 25, 2014.
B. BUSINESS ITEMS:
1. Approval of Recognized Obligation Payment Schedule 15-16A – July 1,
2015 – December 31, 2015
Fiscal Impact: None for this action.
Recommendation: Oversight Board adopt Draft Resolution A approving
Recognized Obligation Payment Schedule (ROPS) for the period of July 1,
2015 through December 31, 2015 (ROPS 15 -16A), including the
Administrative Budget, pursuant to Health and Safety Code.
[Administrative Services]
C. BOARD MEMBER COMMENTS:
D. STAFF COMMENTS:
E. ADJOURNMENT:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
an Oversight Board meeting, please contact the City Clerk’s Office at (805) 470-3400. Notification at
least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring
that reasonable arrangements can be made to provide accessibility to the meeting.
ITEM NUMBER: OB A-1
DATE: 02/26/15
Atascadero Oversight Board
September 25, 2014
Page 1 of 3
OVERSIGHT BOARD FOR SUCCESSOR
AGENCY TO THE COMMUNITY
REDEVELOPMENT AGENCY OF
ATASCADERO FOR REDEVELOPMENT
AND HOUSING PURPOSES1
SPECIAL MEETING
DRAFT MINUTES
Thursday, September 25, 2014
3:00 P.M.
Atascadero City Hall, Conference Room 306
6500 Palma Avenue
Atascadero, California
CALL TO ORDER:
Chairperson Fonzi called the meeting to order at 3:02 p.m.
ROLL CALL:
Present: Board Members Rickard, Clemens, Arnold, Sommer, Weathers,
and Chairperson Fonzi
Absent: Vice Chairperson Jarvis
Staff Present: Administrative Services Director Jeri Rangel, and City Clerk/Deputy
City Manager Marcia McClure Torgerson.
1 On January 10, 2012, the Atascadero City Council adopted Resolution No. 2012-002, electing to serve as the
successor to the Community Redevelopment Agency of Atascadero for redevelopment purposes, and also elected to
retain the housing assets and functions previously performed by the Community Redevelopment Agency of
Atascadero.
ITEM NUMBER: OB A-1
DATE: 02/26/15
Atascadero Oversight Board
September 25, 2014
Page 2 of 3
APPROVAL OF AGENDA:
MOTION: By Board Member Arnold and seconded by Board Member
Rickard to approve the agenda.
Motion passed 6:0 by a voice vote.
PUBLIC COMMENT: None
A. CONSENT AGENDA:
1. Oversight Board Special Meeting Draft Action Minutes – August 21, 2014
Recommendation: Board approve the Oversight Board Special Meeting Draft
Action Minutes of August 21, 2014.
MOTION: By Board Member Weathers and seconded by Board Member
Arnold to approve the Consent Calendar.
Motion passed 5:0 by a voice vote. (Clemens abstained)
B. BUSINESS ITEMS:
1. Approval of Recognized Obligation Payment Schedule 14-15B - January 1,
2015 – June 30, 2015
Fiscal Impact: None
Recommendation: Oversight Board adopt Draft Resolution approving
Recognized Obligation Payment Schedule (ROPS) for the period of
January 1, 2015 through June 30, 2015 (ROPS 14-15B), including the
Administrative Budget, pursuant to Health and Safety Code.
[Administrative Services]
Administrative Services Director Jeri Rangel gave the staff report and answered
questions from the Board.
PUBLIC COMMENT: None
MOTION: By Board Member Clemens and seconded by Board Member
Arnold to adopt Draft Resolution approving Recognized
Obligation Payment Schedule (ROPS) for the period of January
1, 2015 through June 30, 2015 (ROPS 14-15B), including the
Administrative Budget, pursuant to Health and Safety Code.
Motion passed 6:0 by a roll-call vote. (Resolution No. OB
2014-004)
ITEM NUMBER: OB A-1
DATE: 02/26/15
Atascadero Oversight Board
September 25, 2014
Page 3 of 3
C. BOARD MEMBER COMMENTS:
Board Member Clemens asked about the status of the Creekside Building report.
D. STAFF COMMENTS:
Administrative Services Director Rangel explained that the Successor Agency continued
the Creekside Property Disposition report to allow for more public comment before they
made a decision.
E. ADJOURNMENT:
Chairperson Fonzi adjourned the meeting at 3:14 p.m.
MINUTES PREPARED BY:
______________________________________
Marcia McClure Torgerson, C.M.C.
City Clerk / Deputy City Manager
ITEM NUMBER: OB B-1
DATE: 02/26/15
Oversight Board for Successor Agency
to the Community Redevelopment Agency
of Atascadero
Staff Report – Administrative Services
Approval of
Recognized Obligation Payment Schedule 15-16A
July 1, 2015 – December 31, 2015
RECOMMENDATION:
Oversight Board adopt Draft Resolution A approving Recognized Obligation Payment
Schedule (ROPS) for the period of July 1, 2015 through December 31, 2015 (ROPS 15-
16A), including the Administrative Budget, pursuant to Health and Safety Code.
DISCUSSION:
On December 29, 2011, the California Supreme Court delivered its decision in the
California Redevelopment Association v. Matosantos case. The decision upheld AB1x
26, the Dissolution Act, and found AB1x 27, the Alternative Redevelopment Program
Act, unconstitutional. AB1x 26 dissolved the Redevelopment Agency as of February 1,
2012, the new dissolution date established by the Supreme Court. AB 1484 was signed
by the Governor on June 27, 2012 and further changed the process for dissolving
redevelopment agencies.
Under the redevelopment dissolution legislation, the Successor Agency must submit a
Recognized Obligation Payment Schedule (ROPS) on March 1 and October 1 of each
year (the Department of Finance extended this date to March 3, 2015, for the current
filing). The Successor Agency must report all expected obligations for the six month
period starting the following July (March 1 report) or January (October 1 report). In
addition the Successor Agency must report all actual activity for the prior six month
period ending in December (March 1 report) or June (October 1 report). The attached
ROPS covers the period of July 1, 2015 through December 31, 2015, and because it
covers the first half of the fiscal year 2015-2016, it is referred to as ROPS 15-16A.
ABx1 26 provides an administrative Budget for the successor agencies to carry out
wind-down activities of the former redevelopment agencies and to administer the
Oversight Board. This legislation requires the successor agencies to prepare an
administrative budget every six months to be included with the ROPS.
ITEM NUMBER: OB B-1
DATE: 02/26/15
ABx1 26 34171 (b) states:
“Administrative cost allowance” means an amount that, subject to the approval of
the oversight board, is payable from property tax revenues of up to 5 percent of
the property tax allocated to the successor agency for the 2011-2012 fiscal year
and up to 3 percent of the property tax allocated to the Redevelopment
Obligation Retirement Fund money that is allocated to the successor agency for
each fiscal year thereafter; provided, howeve r that the amount shall not be less
than two hundred fifty thousand dollars ($250,000) for any fiscal year or such
lesser amount as agreed to by the successor agency. However, the allowance
amount shall exclude any administrative costs that can be paid fr om bond
proceeds or from sources other than property tax.
An administrative allowance of $125,000 ($250,000 / 2) is proposed for the period July
1, 2015 through December 31, 2015. The Successor Agency will use the administrative
costs, such as staff time, to carry out the Successor Agency and Oversight Board
activities, printing and publication expenses, liability insurance, technology and website
support, special legal costs, training, audit services and general overhead.
The Draft ROPS 15-16A estimates that $ 961,992 in Redevelopment Property Tax Trust
Fund (RPTTF) funding will be needed for the July 1, 2015 through December 31, 2015
period.
Once the Oversight Board reviews and approves the Draft ROPS, it will then be
submitted to the DOF for review and approval. The DOF will have 45 days to review the
ROPS and to object to items that do not meet the definition of an Enforceable
Obligation.
FISCAL IMPACT:
None for this action. The purpose of approving the Draft Recognized Obligation
Schedules is to ensure that the City acting as Successor Agency will be able to make
certain payments for obligations of the former RDA.
ATTACHMENTS:
1. Draft Resolution A approving Recognized Obligation Payment Schedule (ROPS) for
the period of July 1, 2015 through December 31, 2015, with the Draft Recognized
Obligation Payment Schedule (ROPS 15-16A) for the period of July 1, 2015 through
December 31, 2015, attached as Exhibit A
2. Successor Agency Proposed Administrative Allowance Budget - July 1, 2015 through
December 31, 2015
ITEM NUMBER: OB A-1
DATE: 02/26/15
ATTACHMENT: 1
DRAFT RESOLUTION A
RESOLUTION OF THE OVERSIGHT BOARD FOR SUCCESSOR
AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY
OF ATASCADERO, APPROVING THE RECOGNIZED
OBLIGATION PAYMENT SCHEDULE FOR JULY 1, 2015
THROUGH DECEMBER 31, 2015 (ROPS 15-16A) PURSUANT TO
SECTION 34177 OF THE CALIFORNIA HEALTH AND SAFETY
CODE
WHEREAS, pursuant to Section 34177(l) and (m) of the California Health and Safety Code,
the City Council of the City of Atascadero, as Successor Agency to the Community
Redevelopment Agency of Atascadero (“Successor Agency”), has prepared a proposed
Recognized Obligation Payment Schedule for the period of July 1, 2015 through December 31,
2015 (ROPS 15-16A), for purposes of submission to the Oversight Board of the Successor
Agency for approval, the State Department of Finance (“DOF”), the San Luis Obispo County
Administrative Officer (“County Administrative Officer”), and the San Luis Obispo County
Auditor-Controller (“County Auditor”); and
WHEREAS, the Oversight Board of the Successor Agency to the Community
Redevelopment Agency of Atascadero has reviewed the proposed Recognized Obligation
Payment Schedule for the period of July 1, 2015 through December 31, 2015 (ROPS 15-16A),
for purposes of submission the DOF, the County Administrative Officer, and the County
Auditor; and
WHEREAS, the Successor Agency to the Community Redevelopment Agency has
requested and approved an Administrative Allowance Budget as presented on the ROPS 15-16A;
NOW, THEREFORE, BE IT RESOLVED by the Oversight Board of the Successor
Agency to the Community Redevelopment Agency of Atascadero as follows:
Section 1. The Oversight Board hereby approves the proposed Recognized Obligation
Payment Schedule for July 1, 2015 through December 31, 2015, attached hereto as Exhibit A
(“ROPS 15-16A”).
Section 2. The City Manager is hereby directed to submit the approved ROPS 15-16A to
DOF, the County Administrative Officer, and the County Auditor, and to take any other actions
that may be required in order to obtain DOF approval of the ROPS 15-16A, including, without
limitation, making amendments to the ROPS 15-16A required by the DOF.
ITEM NUMBER: OB A-1
DATE: 02/26/15
ATTACHMENT: 1
PASSED AND ADOPTED by the Oversight Board of the Successor Agency to the
Community Redevelopment Agency of Atascadero on the 26th day of February 2015, by the
following vote:
AYES:
NOES:
ABSENT:
ADOPTED:
OVERSIGHT BOARD OF THE
SUCCESSOR AGENCY TO THE
COMMUNITY REDEVELOPMENT
AGENCY OF ATASCADERO
By: ________________________________
Roberta Fonzi, Chairperson
ATTEST:
___________________________________
Marcia McClure Torgerson, Board Secretary
Name of Successor Agency:Atascadero
Name of County:San Luis Obispo
Current Period Requested Funding for Outstanding Debt or Obligation
A 4,463,981$
B 3,710,870
C 595,511
D 157,600
E 968,817$
F 843,817
G 125,000
H Current Period Enforceable Obligations (A+E):5,432,798$
Successor Agency Self-Reported Prior Period Adjustment to Current Period RPTTF Requested Funding
I Enforceable Obligations funded with RPTTF (E):968,817
J (6,825)
K 961,992$
County Auditor Controller Reported Prior Period Adjustment to Current Period RPTTF Requested Funding
L Enforceable Obligations funded with RPTTF (E):968,817
M -
N 968,817
Name Title
/s/
Signature Date
Administrative Costs (ROPS Detail)
Less Prior Period Adjustment (Report of Prior Period Adjustments Column S)
Adjusted Current Period RPTTF Requested Funding (I-J)
Less Prior Period Adjustment (Report of Prior Period Adjustments Column AA)
Adjusted Current Period RPTTF Requested Funding (L-M)
Certification of Oversight Board Chairman:
Pursuant to Section 34177 (m) of the Health and Safety code, I
hereby certify that the above is a true and accurate Recognized
Obligation Payment Schedule for the above named agency.
Recognized Obligation Payment Schedule (ROPS 15-16A) - Summary
Filed for the July 1, 2015 through December 31, 2015 Period
Enforceable Obligations Funded with Non-Redevelopment Property Tax Trust Fund (RPTTF) Funding
Sources (B+C+D):
Non-Administrative Costs (ROPS Detail)
Enforceable Obligations Funded with RPTTF Funding (F+G):
Bond Proceeds Funding (ROPS Detail)
Reserve Balance Funding (ROPS Detail)
Other Funding (ROPS Detail)
Six-Month Total
ITEM NUMBER: OB B-1
DATE: 02/26/15
ATTACHMENT: 1
EXHIBIT: A
A B C D E F G H I J K L M N O P
Bond Proceeds Reserve Balance Other Funds Non-Admin Admin
-$ 3,710,870$ 595,511$ 157,600$ 843,817$ 125,000$ 5,432,798$
1 2010 Reimbursement/ Bond
Financing agreement with City of
Atascadero1
Bonds Issued On or
Before 12/31/10
9/1/2010 10/1/2040 City of Atascadero (then
passed through to bond
holders)
Debt Service on 2010 Bonds Atascadero #1 N 594,106 $ 594,106
2 2010 Reimbursement/ Bond
Financing agreement with City of
Atascadero
Bonds Issued On or
Before 12/31/10
9/1/2010 10/1/2040 City of Atascadero (then
passed through to BNY)
Trustee services for the life of the 2010
Bonds
Atascadero #1 N $ -
3 2004/2005 Redevelopment Bonds Bonds Issued On or
Before 12/31/10
11/1/2004 9/1/2034 Bank of New York Mellon Debt Service on 2004/2005 Bonds Atascadero #1 N 595,511 248,711 $ 844,222
5 2004/2005 Redevelopment Bonds Bonds Issued On or
Before 12/31/10
11/1/2004 9/1/2034 Bank of New York Mellon Trustee services for the life of the
2004/2005 Bonds
Atascadero #1 N $ -
6 City Loan #1 entered into in 1998 City/County Loans
On or Before 6/27/11
11/1/1998 1/1/2099 City of Atascadero Loan for Start-up costs Atascadero #1 N $ -
7 City Loan #2 entered into in 2001 City/County Loans
On or Before 6/27/11
6/28/2001 1/1/2099 City of Atascadero Revolving Loan Atascadero #1 N $ -
8 City Loan #3 entered into in 2002 Dissolution Audits 6/12/2002 1/1/2099 City of Atascadero Loan for purchase of building housing
an adult store
Atascadero #1 N $ -
10 Administration Allowance Admin Costs 1/1/2014 6/30/2014 City of Atascadero Administrative expenses for successor
agency in accordance with AB1X26
through June 2016 including - office
expense, postage, legal notices,
computer costs, phone costs,
operations, professional development,
direct staff time, general overhead
Atascadero #1 N 125,000 $ 125,000
11 Colony Square Conditions,
Covenants and Restrictions
Property
Maintenance
6/10/2008 1/1/2099 Colony Square, LLC Contract for required participation in
maintenance of common areas for
Colony Square (estimated cost is listed
for 3 years, however required as long
as RDA owns the lot)
Atascadero #1 N 10,000 $ 10,000
12 Maintenance of Creekside Building Property
Maintenance
2/23/2010 1/1/2099 Various vendors Maintenance of Creekside Building Atascadero #1 N 32,600 $ 32,600
123 Sale of Creekside Building Property Dispositions 1/1/2014 1/1/2099 Unknown Costs associated with marketing and
sale of Creekside Building in
accordance with PMP
Atascadero #1 N 100,000 $ 100,000
124 Historic City Hall Earthquake
Repair/Rehab Project
Improvement/Infrastr
ucture
1/1/2014 1/1/2099 FEMA FEMA grant adjustments Atascadero #1 N $ -
125 Historic City Hall Earthquake
Repair/Rehab Project
Improvement/Infrastr
ucture
1/1/2014 1/1/2099 CalOES Cal OES grant adjustments Atascadero #1 N $ -
126 Demolition of RDA portable building Property Dispositions 1/1/2099 1/1/2099 Unknown Demolition of RDA portable building N 15,000 $ 15,000
127 Lease for former Chamber building Property
Maintenance
5/1/2009 1/1/2099 City of Atascadero Lease of Land that RDA portable sits
on
N 1,000 $ 1,000
128 Historic City Hall Earthquake
Repair/Rehab Project
Bonds Issued On or
Before 12/31/10
1/1/2099 1/1/2099 Unknown Historic City Hall Earthquake
Repair/Rehab Project: Exterior Lighting
Package
N $ -
129 Master Agreement with City Bonds Issued On or
Before 12/31/10
1/1/2099 1/1/2099 City of Atascadero Remaining Bond Funds including
activity related to Historic City Hall
Earthquake Repair/Rehab
N 3,710,870 $ 3,710,870
Recognized Obligation Payment Schedule (ROPS 15-16A) - ROPS Detail
July 1, 2015 through December 31, 2015
(Report Amounts in Whole Dollars)
Item #Payee Description/Project Scope Project Area
Total Outstanding
Debt or Obligation Retired
Funding Source
Six-Month TotalProject Name / Debt Obligation Obligation Type
Contract/Agreement
Execution Date
RPTTF
Non-Redevelopment Property Tax Trust Fund
(Non-RPTTF)
Contract/Agreement
Termination Date
ITEM NUMBER: OB B-1
DATE: 02/26/15
ATTACHMENT: 1
EXHIBIT: A
A B C D E F G H I
Other RPTTF
Bonds Issued
on or before
12/31/10
Bonds Issued
on or after
01/01/11
Prior ROPS
period balances
and DDR RPTTF
balances
retained
Prior ROPS
RPTTF
distributed as
reserve for future
period(s)
Rent,
Grants,
Interest, Etc.
Non-Admin
and
Admin
ROPS 14-15A Actuals (07/01/14 - 12/31/14)
1 Beginning Available Cash Balance (Actual 07/01/14)
3,896,929 - - 849,422 - 6,591
2 Revenue/Income (Actual 12/31/14)
RPTTF amounts should tie to the ROPS 14-15A distribution from the
County Auditor-Controller during June 2014 2,000 248,611 973,108 Please see Notes for "Other" Activity
3 Expenditures for ROPS 14-15A Enforceable Obligations (Actual
12/31/14)
RPTTF amounts, H3 plus H4 should equal total reported actual
expenditures in the Report of PPA, Columns L and Q 188,059 587,011 187,427 970,367
4 Retention of Available Cash Balance (Actual 12/31/14)
RPTTF amount retained should only include the amounts distributed as
reserve for future period(s)511,022
5 ROPS 14-15A RPTTF Prior Period Adjustment
RPTTF amount should tie to the self-reported ROPS 14-15A PPA in the
Report of PPA, Column S No entry required
6,825
6 Ending Actual Available Cash Balance
C to G = (1 + 2 - 3 - 4), H = (1 + 2 - 3 - 4 - 5) 3,710,870$ -$ -$ -$ (187,427)$ 2,507$
ROPS 14-15B Estimate (01/01/15 - 06/30/15)
7 Beginning Available Cash Balance (Actual 01/01/15)
(C, D, E, G = 4 + 6, F = H4 + F4 + F6, and H = 5 + 6)3,710,870$ -$ -$ 511,022$ (187,427)$ 9,332$
8 Revenue/Income (Estimate 06/30/15)
RPTTF amounts should tie to the ROPS 14-15B distribution from the
County Auditor-Controller during January 2015
9 Expenditures for ROPS 14-15B Enforceable Obligations (Estimate
06/30/15)
10 Retention of Available Cash Balance (Estimate 06/30/15)
RPTTF amount retained should only include the amounts distributed as
reserve for future period(s)
11 Ending Estimated Available Cash Balance (7 + 8 - 9 -10)3,710,870$ -$ -$ 511,022$ (187,427)$ 9,332$
Recognized Obligation Payment Schedule (ROPS 15-16A) - Report of Cash Balances
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available
or when payment from property tax revenues is required by an enforceable obligation. For tips on how to complete the Report of Cash Balances Form, see https://rad.dof.ca.gov/rad-
sa/pdf/Cash_Balance_Agency_Tips_Sheet.pdf.
Fund Sources
Comments
Bond Proceeds Reserve Balance
Cash Balance Information by ROPS Period
ITEM NUMBER: OB B-1
DATE: 02/26/15
ATTACHMENT: 1
EXHIBIT: A
A B C D E F G H I J K L M N O P Q R S T
Net SA Non-Admin
and Admin PPA
(Amount Used to
Offset ROPS 15-16A
Requested RPTTF)
Authorized Actual Authorized Actual Authorized Actual Authorized
Available
RPTTF
(ROPS 14-15A
distributed + all other
available as of
07/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If K is less than L,
the difference is
zero) Authorized
Available
RPTTF
(ROPS 14-15A
distributed + all other
available as of
07/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If total actual
exceeds total
authorized, the
total difference is
zero)
Net Difference
(M+R)
200,000$ 188,059$ 587,011$ 587,011$ 408,600$ 187,427$ 852,167$ 852,167$ 852,167$ 845,367$ 6,825$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,825$
1 2010
Reimbursement/
Bond Financing
agreement with City
of Atascadero1
- - - 592,256 592,256 $ 592,256 592,256 $ - $ -
2 2010
Reimbursement/
Bond Financing
agreement with City
of Atascadero
- - - 2,000 2,000 $ 2,000 2,025 $ - $ -
3 2004/2005
Redevelopment
Bonds
- 587,011 587,011 - 255,511 255,511 $ 255,511 248,686 $ 6,825 $ 6,825
5 2004/2005
Redevelopment
Bonds
- - - 2,400 2,400 $ 2,400 2,400 $ - $ -
6 City Loan #1
entered into in 1998
- - - - $ - $ - $ -
7 City Loan #2
entered into in 2001
- - - - $ - $ - $ -
8 City Loan #3
entered into in 2002
- - - - $ - $ - $ -
10 Administration
Allowance
- - - - $ - $ - $ -
11 Colony Square
Conditions,
Covenants and
Restrictions
- - 10,000 - - $ - $ - $ -
12 Maintenance of
Creekside Building
- - 32,600 10,018 - $ - $ - $ -
16 Maiden Statue
Project
- - - - $ - $ - $ -
17 Maiden Statue
Project
- - - - $ - $ - $ -
18 Maiden Statue
Project
- - - - $ - $ - $ -
19 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
RPTTF Expenditures
SA Comments
Recognized Obligation Payment Schedule (ROPS 15-16A) - Report of Prior Period Adjustments
Reported for the ROPS 14-15A (July 1, 2014 through December 31, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a)
(Report Amounts in Whole Dollars)
ROPS 14-15A Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15A (July through December 2014) period. The amount
of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16A (July through December 2015) period will be offset by the SA’s self-reported ROPS 14-15A prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to
audit by the county auditor-controller (CAC) and the State Controller.
Item #
Project Name /
Debt Obligation
Non-RPTTF Expenditures
Non-Admin AdminBond Proceeds Reserve Balance Other Funds
ITEM NUMBER: OB B-1
DATE: 02/26/15
ATTACHMENT: 1
EXHIBIT: A
A B C D E F G H I J K L M N O P Q R S T
Net SA Non-Admin
and Admin PPA
(Amount Used to
Offset ROPS 15-16A
Requested RPTTF)
Authorized Actual Authorized Actual Authorized Actual Authorized
Available
RPTTF
(ROPS 14-15A
distributed + all other
available as of
07/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If K is less than L,
the difference is
zero) Authorized
Available
RPTTF
(ROPS 14-15A
distributed + all other
available as of
07/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If total actual
exceeds total
authorized, the
total difference is
zero)
Net Difference
(M+R)
200,000$ 188,059$ 587,011$ 587,011$ 408,600$ 187,427$ 852,167$ 852,167$ 852,167$ 845,367$ 6,825$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,825$
RPTTF Expenditures
SA Comments
Recognized Obligation Payment Schedule (ROPS 15-16A) - Report of Prior Period Adjustments
Reported for the ROPS 14-15A (July 1, 2014 through December 31, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a)
(Report Amounts in Whole Dollars)
ROPS 14-15A Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15A (July through December 2014) period. The amount
of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16A (July through December 2015) period will be offset by the SA’s self-reported ROPS 14-15A prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to
audit by the county auditor-controller (CAC) and the State Controller.
Item #
Project Name /
Debt Obligation
Non-RPTTF Expenditures
Non-Admin AdminBond Proceeds Reserve Balance Other Funds
20 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
21 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
22 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
23 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
24 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
25 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
26 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
27 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
28 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
29 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
ITEM NUMBER: OB B-1
DATE: 02/26/15
ATTACHMENT: 1
EXHIBIT: A
A B C D E F G H I J K L M N O P Q R S T
Net SA Non-Admin
and Admin PPA
(Amount Used to
Offset ROPS 15-16A
Requested RPTTF)
Authorized Actual Authorized Actual Authorized Actual Authorized
Available
RPTTF
(ROPS 14-15A
distributed + all other
available as of
07/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If K is less than L,
the difference is
zero) Authorized
Available
RPTTF
(ROPS 14-15A
distributed + all other
available as of
07/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If total actual
exceeds total
authorized, the
total difference is
zero)
Net Difference
(M+R)
200,000$ 188,059$ 587,011$ 587,011$ 408,600$ 187,427$ 852,167$ 852,167$ 852,167$ 845,367$ 6,825$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,825$
RPTTF Expenditures
SA Comments
Recognized Obligation Payment Schedule (ROPS 15-16A) - Report of Prior Period Adjustments
Reported for the ROPS 14-15A (July 1, 2014 through December 31, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a)
(Report Amounts in Whole Dollars)
ROPS 14-15A Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15A (July through December 2014) period. The amount
of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16A (July through December 2015) period will be offset by the SA’s self-reported ROPS 14-15A prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to
audit by the county auditor-controller (CAC) and the State Controller.
Item #
Project Name /
Debt Obligation
Non-RPTTF Expenditures
Non-Admin AdminBond Proceeds Reserve Balance Other Funds
30 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
31 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
32 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
34 Historic City Hall
Repair &
Rehabilitation
Project
- - - - $ - $ - $ -
35 Historic City Hall
Repair &
Rehabilitation
Project
- - - - $ - $ - $ -
36 Historic City Hall
Repair &
Rehabilitation
Project
- - - - $ - $ - $ -
37 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
38 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
39 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
40 Historic City Hall
Repair &
Rehabilitation
Project
- - - - $ - $ - $ -
ITEM NUMBER: OB B-1
DATE: 02/26/15
ATTACHMENT: 1
EXHIBIT: A
A B C D E F G H I J K L M N O P Q R S T
Net SA Non-Admin
and Admin PPA
(Amount Used to
Offset ROPS 15-16A
Requested RPTTF)
Authorized Actual Authorized Actual Authorized Actual Authorized
Available
RPTTF
(ROPS 14-15A
distributed + all other
available as of
07/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If K is less than L,
the difference is
zero) Authorized
Available
RPTTF
(ROPS 14-15A
distributed + all other
available as of
07/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If total actual
exceeds total
authorized, the
total difference is
zero)
Net Difference
(M+R)
200,000$ 188,059$ 587,011$ 587,011$ 408,600$ 187,427$ 852,167$ 852,167$ 852,167$ 845,367$ 6,825$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,825$
RPTTF Expenditures
SA Comments
Recognized Obligation Payment Schedule (ROPS 15-16A) - Report of Prior Period Adjustments
Reported for the ROPS 14-15A (July 1, 2014 through December 31, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a)
(Report Amounts in Whole Dollars)
ROPS 14-15A Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15A (July through December 2014) period. The amount
of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16A (July through December 2015) period will be offset by the SA’s self-reported ROPS 14-15A prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to
audit by the county auditor-controller (CAC) and the State Controller.
Item #
Project Name /
Debt Obligation
Non-RPTTF Expenditures
Non-Admin AdminBond Proceeds Reserve Balance Other Funds
41 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
42 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
43 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
44 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
45 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
46 Historic City Hall
Earthquake
Repair/Rehab
Project
50,000 - 50,000 - $ - $ - $ -
47 Loan from RDA
Low/Moderate
Housing Fund to
RDA General Fund
- - - - $ - $ - $ -
48 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
49 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
ITEM NUMBER: OB B-1
DATE: 02/26/15
ATTACHMENT: 1
EXHIBIT: A
A B C D E F G H I J K L M N O P Q R S T
Net SA Non-Admin
and Admin PPA
(Amount Used to
Offset ROPS 15-16A
Requested RPTTF)
Authorized Actual Authorized Actual Authorized Actual Authorized
Available
RPTTF
(ROPS 14-15A
distributed + all other
available as of
07/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If K is less than L,
the difference is
zero) Authorized
Available
RPTTF
(ROPS 14-15A
distributed + all other
available as of
07/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If total actual
exceeds total
authorized, the
total difference is
zero)
Net Difference
(M+R)
200,000$ 188,059$ 587,011$ 587,011$ 408,600$ 187,427$ 852,167$ 852,167$ 852,167$ 845,367$ 6,825$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,825$
RPTTF Expenditures
SA Comments
Recognized Obligation Payment Schedule (ROPS 15-16A) - Report of Prior Period Adjustments
Reported for the ROPS 14-15A (July 1, 2014 through December 31, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a)
(Report Amounts in Whole Dollars)
ROPS 14-15A Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15A (July through December 2014) period. The amount
of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16A (July through December 2015) period will be offset by the SA’s self-reported ROPS 14-15A prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to
audit by the county auditor-controller (CAC) and the State Controller.
Item #
Project Name /
Debt Obligation
Non-RPTTF Expenditures
Non-Admin AdminBond Proceeds Reserve Balance Other Funds
50 Bond Agreement-
Use of Bond
Proceeds (City Hall
and Identified Blight
Elimination projects
per June 2010
Board meeting)
- - - - $ - $ - $ -
51 Bond Agreement-
Use of Interest on
Bond Proceeds
(City Hall and 2010
Identified Blight
Elimination
Projects)
- - - - $ - $ - $ -
52 Bond Agreement-
Use of Bond
Proceeds for
completion of 2005
Bond Projects
- - - - $ - $ - $ -
53 Bond Agreement-
Use of Interest on
Bond Proceeds for
completion of 2005
Bond Projects
- - - - $ - $ - $ -
122 2004/2005
Redevelopment
Bonds
- - - - $ - $ - $ -
123 Sale of Creekside
Building
- - 100,000 18,500 - $ - $ - $ -
124 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
125 Historic City Hall
Earthquake
Repair/Rehab
Project
- - - - $ - $ - $ -
126 Demolition of RDA
portable building
- - 15,000 - - $ - $ - $ -
127 Lease for former
Chamber building
- - 1,000 1,000 - $ - $ - $ -
ITEM NUMBER: OB B-1
DATE: 02/26/15
ATTACHMENT: 1
EXHIBIT: A
A B C D E F G H I J K L M N O P Q R S T
Net SA Non-Admin
and Admin PPA
(Amount Used to
Offset ROPS 15-16A
Requested RPTTF)
Authorized Actual Authorized Actual Authorized Actual Authorized
Available
RPTTF
(ROPS 14-15A
distributed + all other
available as of
07/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If K is less than L,
the difference is
zero) Authorized
Available
RPTTF
(ROPS 14-15A
distributed + all other
available as of
07/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If total actual
exceeds total
authorized, the
total difference is
zero)
Net Difference
(M+R)
200,000$ 188,059$ 587,011$ 587,011$ 408,600$ 187,427$ 852,167$ 852,167$ 852,167$ 845,367$ 6,825$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,825$
RPTTF Expenditures
SA Comments
Recognized Obligation Payment Schedule (ROPS 15-16A) - Report of Prior Period Adjustments
Reported for the ROPS 14-15A (July 1, 2014 through December 31, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a)
(Report Amounts in Whole Dollars)
ROPS 14-15A Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15A (July through December 2014) period. The amount
of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16A (July through December 2015) period will be offset by the SA’s self-reported ROPS 14-15A prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to
audit by the county auditor-controller (CAC) and the State Controller.
Item #
Project Name /
Debt Obligation
Non-RPTTF Expenditures
Non-Admin AdminBond Proceeds Reserve Balance Other Funds
128 Historic City Hall
Earthquake
Repair/Rehab
Project
150,000 188,059 - 200,000 157,909 - $ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
ITEM NUMBER: OB B-1
DATE: 02/26/15
ATTACHMENT: 1
EXHIBIT: A
Item #Notes/Comments
Previous ROPS assumed that the portable building would be demolished in 2013 and that the RDA building would no longer be on City
land. The Department of Finance recently stated that demolition of the building should run through the ROPS rather than the Property
Management Plan. A contract is not yet in place for the demolition, so the termination date of this item in yet unknown,
but 1/1/2099 was used as a placeholder until a date can be determined.
All enforceable obligations for the Historic City Hall Earthquake Repair/Rehabilitation Project will be moved to the City, per the Master
Agreement entered into by the Successor Agency and the City of Atascadero on August 12, 2014 (approved by the Oversight Board on
August 21, 2014). The Successor Agency has received its finding of completion; therefor this agreement moves all remaining bond
proceed and remaining obligations related to bond proceeds to the City and removes them from the Successor Agency. Please see
ROPS 124, 125 and 128.
The ROPS form does not allow for negative entry; however the master agreement covers all activity related to expenditure of bond
proceeds. The Historic City Hall Earthquake Repair/Rehabilitation Project was funded in part by reimbursement grants. While it is
unknown at this time which portion of each invoice is paid for by bond proceeds or by FEMA/CalEMA, the Successor Agency has been
reporting all invoices or portions thereof that MIGHT be eligible for FEMA/CalEMA reimbursement in the "Other" column. These amounts
are subject to change. If the expenditure is not approved by FEMA/CalEMA it is to be funded with the 2010 bond proceeds per the bond
issuance documents. Because the amount expended and believed to be eligible significantly exceeds the amount reimbursed, there is
currently a large negative cash balance in the "other" column. While not reported on this line due to spreadsheet limitations, it is expected
that the negative amount related to the Historic City Hall Repair & Rehabilitation Project will also be moved to the City as of 1/1/15.
These disbursements are for multi-year (9-10 years) capital projects. Although staff does its best to estimate progress of the capital
projects (i.e. when work will be done, when contractors will bill, and finally when contractors will be paid.), there are often timing
differences in the cash flow between staff estimates and when the work is paid for. For example, when preparing the 14-15B ROPs, it
was estimated that $250,000 would be paid out in bond funds on the City Hall Project. Only $5,242 was paid out. This included things
like the retention owed to
Republic Elevator. The elevator company did not bill for the release of retention until the July-December period, therefore the estimate for
the 13-14B was too high (See line 46 of 13-14B Actuals Amounts Reported), but the estimate for the 14-15A was too low.
Recognized Obligation Payment Schedule (ROPS 15-16A) - Notes
July 1, 2015 through December 30, 2015
PPA 128
ROPS 129
ROPS 127
ITEM NUMBER: OB B-1
DATE: 02/26/15
ATTACHMENT: 1
EXHIBIT: A
Item #Notes/Comments
Recognized Obligation Payment Schedule (ROPS 15-16A) - Notes
July 1, 2015 through December 30, 2015
Cash Flow
The worksheet provided by DOF does not allow for entry of negative balances into the beginning cash line of the Cash Balance Tab. The
Successor Agency Other Funds currently have negative cash balances (borrowed from the bond proceeds fund) As previously stated, the
2010 Bond Proceeds were issued for the Earthquake Repair & Rehabilitation of City Hall. There are several grant funds that are paying a
portion of the project (reported in the "other" column) along with any remaining amounts being reported in the "bond proceeds" column.
There are several complications with the type of funding being used for the Project.
Other
- FEMA/CalEMA/CCHE are all reimbursement grants where the funds must be expended by the cotnracting agency prior to
requesting reimbursement from the state. This causes negative cash for a period of time.
- FEMA/CalEMA/CCHE all require a 10% retention to be held until the State closes out the Project. This means the Agency
only receives $0.90 back in cash for every $1.00 its pends until the close out of the project when it will be reimbursed the final $0.10 on
the dollar. This causes negative cash for a longer period of time.
- FEMA/CalEMA are not fixed dollar grants. Instead FEMA & CalEMA reimburse the Agency for a scope of work.
FEMA/CalEMA estimate what they believe the cost of the scope of work will be and the Agency may claim invocies up to that dollar
amount, however FEMA/CalEMA do not audit the invoices nor reimburse for costs incurred over the estimated dollar amount until
FEMA/CalEMA perform Project closeout work. The City does its best to estimate which invoices will eventually be reimbursed (reporting
these int eh "other" column) and which parts of the invocies will be paid from the bond funds (reported in the "bond proceeds" column),
however the Agency will not know for certain what the final funding for each invoice will be until project closeout. Amounts incurred over
FEMA/CalEMA's estimated amount
All of this work is related to the bond proceeds and will be moved over to the City as part of the Master Contract. In the meantime, in the
interest of tranparency, the activity in the "Other" Funds should be disclosed, but cannot be due to the worksheet restriction on negative
entries. Below is the cash activity for "Other" funds
ITEM NUMBER: OB B-1
DATE: 02/26/15
ATTACHMENT: 1
EXHIBIT: A
Item #Notes/Comments
Recognized Obligation Payment Schedule (ROPS 15-16A) - Notes
July 1, 2015 through December 30, 2015
ITEM NUMBER: OB B-1
DATE: 02/26/15
ATTACHMENT: 1
EXHIBIT: A
PROGRAM BUDGETS
Successor Agency Adminsitrative Allowance
FUND CODE
880 620.0000
EXPENSE
July -
December
2015
CLASSIFICATION DESCRIPTION BASIS AMOUNT
Office Expense Postage, printing, copying, business cards, and office
supplies
Estimated 250$
Advertising Public hearing notices for successor agency and
oversight board items
Estimated 250
Insurance- Successor
Agency activities
Allocated portion of liability insurance costs. Covers
successor agency activities, but does not include
coverage of the Oversight Board
Allocated 5,670
Operating Supplies Items needed for general successor agency and
oversight board activities
Estimated 80
Vehicle & Equipment
Operating Costs
Mileage reimbursement Estimated 100
Attorney services Attorney services for successor agency activities Estimated 15,000
Professional
Development
Successor agency and oversight board training, books,
memberships and publications
Estimated 1,000
Administrative Charges Allocation of support services including accounts
payable, receipts, general accounting, investment,
personnel, managerial and legislative services, space
rental and other general overhead items
Allocated 21,520
Staff Time: administrative
agency and board
support
Agendas, minutes, record retention, correspondence
and coordination of meetings
Allocated 8,470
Staff Time: general
management support for
successor agency and
board
Overall successor agency and oversight board
management, attendance at meetings, general staff
reports and research
Allocated 25,520
Staff Time: Project
closeout /asset
management & disposal
support
Project closeout, oversight of sales and marketing of
creekside building, creekside building management
Allocated 15,950
Staff Time: financial
management support
Preparation and documentation of ROPS, administrative
budgets, & financial reports. Support and response to
State Controller's office, Department of Finance, and
county auditor controller's reports. Financial review of
tax distributions. General financial management and
reports.
Allocated 31,860
Staff Time: low/moderate
income housing
administration
Annual compliance monitoring in accordance with
low/moderate income housing loan documents and other
general housing loan program support
Allocated 4,560
ITEM NUMBER: OB B-1
DATE: 02/26/15
ATTACHMENT: 2
PROGRAM BUDGETS
Successor Agency Adminsitrative Allowance
FUND CODE
880 620.0000
EXPENSE
July -
December
2015
CLASSIFICATION DESCRIPTION BASIS AMOUNT
Overage Budget that exceeds legislative amount of $250,000.
These excess costs will be borne by the successor
agency.
Plugged (5,230)
ITEM NUMBER: OB B-1
DATE: 02/26/15
ATTACHMENT: 2