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HomeMy WebLinkAboutSA_2015-02-24_Agenda PacketSPECIAL MEETING CITY OF ATASCADERO CITY COUNCIL IN THE CAPACITY OF SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO FOR REDEVELOPMENT AND HOUSING PURPOSES1 AGENDA Tuesday, February 24, 2015 (Immediately following the City Council Regular Session) City Hall Council Chambers, 4th floor 6500 Palma Avenue Atascadero, California (Enter from Lewis Avenue) REGULAR SESSION – CALL TO ORDER: ROLL CALL: Mayor O’Malley Mayor Pro Tem Moreno Council Member Fonzi Council Member Kelley Council Member Sturtevant APPROVAL OF AGENDA: Roll Call 1 On January 10, 2012, the Atascadero City Council adopted Resolution No. 2012-002, electing to serve as the successor to the Community Redevelopment Agency of Atascadero for redevelopment purposes, and also elected to retain the housing assets and functions previously performed by the Community Redevel opment Agency of Atascadero. A. CONSENT CALENDAR: 1. Successor Agency Draft Action Minutes – September 9, 2014  Recommendation: Council in the capacity of the Successor Agency to the Community Redevelopment Agency of Atascadero approve the Successor Agency Draft Action Minutes of September 9, 2014. [City Clerk] 2. Successor Agency Draft Action Minutes – September 23, 2014  Recommendation: Council in the capacity of the Successor Agency to the Community Redevelopment Agency of Atascadero approve the Successor Agency Draft Action Minutes of September 23, 2014. [City Clerk] COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Board on any matter not on this agenda and over which the Board has jurisdiction. Speakers are limited to three minutes. Please state your name and address for the record before making your presentation. The Board may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Board.) B. PUBLIC HEARINGS: None C. MANAGEMENT REPORTS: 1. Approval of Recognized Obligation Payment Schedule 15-16A July 1, 2015 – December 31, 2015  Fiscal Impact: None for this action.  Recommendation: Successor Agency Board approve the Draft Recognized Obligation Payment Schedule (ROPS) for the period of July 1, 2015 through December 31, 2015 (ROPS 15 -16A), including the Administrative Budget, pursuant to Health and Safety Code. [Administrative Services] BOARD ANNOUNCEMENTS AND REPORTS: (On their own initiative, the Board Members may make a brief announcement or a brief report on their own activities. Board Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Board may take action on items listed on the Agenda.) D. ADJOURNMENT ITEM NUMBER: SA A-1 DATE: 02/24/15 Atascadero Successor Agency September 9, 2014 Page 1 of 3 SPECIAL MEETING CITY OF ATASCADERO CITY COUNCIL IN THE CAPACITY OF SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO FOR REDEVELOPMENT AND HOUSING PURPOSES1 DRAFT MINUTES Tuesday, September 9, 2014 (Immediately following the City Council Regular Session) City Hall Council Chambers, 4th floor 6500 Palma Avenue Atascadero, California (Enter from Lewis Avenue) REGULAR SESSION – CALL TO ORDER: Mayor O’Malley called the meeting to order at 8:58 p.m. ROLL CALL: Present: Council Members Kelley, Moreno, Fonzi, Mayor Pro Tem Sturtevant, and Mayor O’Malley Absent: None 1 On January 10, 2012, the Atascadero City Council adopted Resolution No. 2012-002, electing to serve as the successor to the Community Redevelopment Agency of Atascadero for redevelopment purpos es, and also elected to retain the housing assets and functions previously performed by the Community Redevelopment Agency of Atascadero. ITEM NUMBER: SA A-1 DATE: 02/24/15 Atascadero Successor Agency September 9, 2014 Page 2 of 3 Others Present: City Clerk / Deputy City Manager Marcia McClure Torgerson Staff Present: City Manager Rachelle Rickard, Administrative Services Director Jeri Rangel, Community Development Director Warren Frace, Interim Public Works Director Doug Breeze, Fire Marshall Tom Peterson, and City Attorney Brian Pierik. APPROVAL OF AGENDA: MOTION: By Mayor Pro Tem Sturtevant and seconded by Council Member Fonzi to approve the agenda. Motion passed 5:0 by a roll-call vote. A. CONSENT CALENDAR: 1. Successor Agency Draft Action Minutes – August 12, 2014  Recommendation: Council in the capacity of the Successor Agency to the Redevelopment Agency of Atascadero approve the Successor Agency Special Meeting Draft Action Minutes of August 12, 2014. [City Clerk] MOTION: By Council Member Moreno and seconded by Mayor Pro Tem Sturtevant to approve the Consent Calendar. Motion passed 5:0 by a roll-call vote. COMMUNITY FORUM: None B. PUBLIC HEARINGS: None. C. MANAGEMENT REPORTS: 1. Approval of Property Disposition and Marketing Plan for the Creekside Building  Fiscal Impact: The costs of hiring a broker are included in costs of real property disposal on the ROPS 14-15A.  Recommendation: Successor Agency Board adopt the Draft Resolution, approving the Property Disposition and Marketing Plan for the Creekside Building Located at 6907 El Camino Real, Atascadero. [Adm inistrative Services] Administrative Services Director Jeri Rangel introduced Hitta Mosesman of RSG who gave the staff report and answered questions from the Council. ITEM NUMBER: SA A-1 DATE: 02/24/15 Atascadero Successor Agency September 9, 2014 Page 3 of 3 Mayor O’Malley recessed the meeting at 9:52 p.m. Mayor O’Malley reconvened the meeting at 9:56 p.m. PUBLIC COMMENT: The following citizens spoke on this item: Jeff Edwards. Mayor O’Malley closed the Public Comment period. MOTION: By Mayor O’Malley and seconded by Mayor Pro Tem Sturtevant to continue this item to allow for more public input and discussion. Motion passed 5:0 by a roll-call vote. BOARD ANNOUNCEMENTS AND REPORTS: None D. ADJOURNMENT Mayor O’Malley adjourned the meeting at 10:35 p.m. MINUTES PREPARED BY: ______________________________________ Marcia McClure Torgerson, C.M.C. City Clerk / Assistant to the City Manager ITEM NUMBER: SA A-2 DATE: 02/24/15 Atascadero Successor Agency September 23, 2014 Page 1 of 3 SPECIAL MEETING CITY OF ATASCADERO CITY COUNCIL IN THE CAPACITY OF SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO FOR REDEVELOPMENT AND HOUSING PURPOSES1 DRAFT MINUTES Tuesday, September 23, 2014 (Immediately following the City Council Regular Session) City Hall Council Chambers, 4th floor 6500 Palma Avenue Atascadero, California (Enter from Lewis Avenue) REGULAR SESSION – CALL TO ORDER: Mayor O’Malley called the meeting to order at 10:55 p.m. ROLL CALL: Present: Council Members Kelley, Moreno, Fonzi, Mayor Pro Tem Sturtevant, and Mayor O’Malley Absent: None 1 On January 10, 2012, the Atascadero City Council adopted Resolution No. 2012-002, electing to serve as the successor to the Community Redevelopment Agency of Atascadero for redevelopment purp oses, and also elected to retain the housing assets and functions previously performed by the Community Redevelopment Agency of Atascadero. ITEM NUMBER: SA A-2 DATE: 02/24/15 Atascadero Successor Agency September 23, 2014 Page 2 of 3 Others Present: City Clerk / Deputy City Manager Marcia McClure Torgerson Staff Present: City Manager Rachelle Rickard, Administrative Services Director Jeri Rangel, Community Development Director Warren Frace, Interim Public Works Director Doug Breeze, Police Chief Jerel Haley, Fire Chief Kurt Stone, and City Attorney Brian Pierik. APPROVAL OF AGENDA: MOTION: By Mayor Pro Tem Sturtevant and seconded by Council Member Moreno to approve the agenda. Motion passed 5:0 by a roll-call vote. A. CONSENT CALENDAR: None COMMUNITY FORUM: None B. PUBLIC HEARINGS: None C. MANAGEMENT REPORTS: 1. Approval of Recognized Obligation Payment Schedule 14-15B January 1, 2015 – June 30, 2015  Fiscal Impact: None  Recommendation: Successor Agency Board approve the Draft Recognized Obligation Payment Schedule (ROPS) for the period of January 1, 2015 through June 30, 2015 (ROPS 14-15B), including the Administrative Budget, pursuant to Health and Safety Code. [Administrative Services] Administrative Services Director Jeri Rangel gave the staff report and answered questions from the Council. PUBLIC COMMENT: None MOTION: By Council Member Fonzi and seconded by Council Member Kelley to approve the Draft Recognized Obligation Payment Schedule (ROPS) for the period of January 1, 2015 through June 30, 2015 (ROPS 14-15B), including the Administrative Budget, pursuant to Health and Safety Code. Motion passed 5:0 by a roll-call vote. ITEM NUMBER: SA A-2 DATE: 02/24/15 Atascadero Successor Agency September 23, 2014 Page 3 of 3 BOARD ANNOUNCEMENTS AND REPORTS: None D. ADJOURNMENT Mayor O’Malley adjourned the meeting at 10:57 p.m. MINUTES PREPARED BY: ______________________________________ Marcia McClure Torgerson, C.M.C. City Clerk / Assistant to the City Manager ITEM NUMBER: SA C-1 DATE: 02/24/15 Successor Agency to the Community Redevelopment Agency of Atascadero Staff Report – Administrative Services Approval of Recognized Obligation Payment Schedule 15-16A July 1, 2015 – December 31, 2015 RECOMMENDATION: Successor Agency Board approve the Draft Recognized Obligation Payment Schedule (ROPS) for the period of July 1, 2015 through December 31, 2015 (ROPS 15-16A), including the Administrative Budget, pursuant to Health and Safety Code. DISCUSSION: On December 29, 2011, the California Supreme Court delivered its decision in the California Redevelopment Association v. Matosantos case. The decision upheld AB1x 26, the Dissolution Act, and found AB1x 27, the Alternative Redevelopment Program Act, unconstitutional. AB1x 26 dissolved the Redevelopment Agency as of February 1, 2012, the new dissolution date e stablished by the Supreme Court. On January 10, 2012 the City of Atascadero elected to become the Successor Agency to the Community Redevelopment Agency of Atascadero. AB 1484 was signed by the Governor on June 27, 2012 and further changed the process for dissolving redevelopment agencies. Under the redevelopment dissolution legislation, the Successor Agency must sub mit a Recognized Obligation Payment Schedule (ROPS) on March 1 and October 1 of each year (the Department of Finance extended this date to March 3, 2015, for the current filing). The Successor Agency must report all expected obligations for the six month period starting the following July (March 1 report) or January (October 1 report). In addition the Successor Agency must report all actual activity for the prior six month period ending in December (March 1 report) or June (October 1 report). The attached ROPS covers the period of July 1, 2015 through December 31, 2015, and because it covers the first half of the fiscal year 2015-2016, it is referred to as ROPS 15-16A. ABx1 26 provides an administrative Budget for the successor agencies to carry out wind-down activities of the former redevelopment agencies and to administer the Oversight Board. This legislation requires the successor agencies to prepare an administrative budget every six months to be included with the ROPS. ITEM NUMBER: SA C-1 DATE: 02/24/15 ABx1 26 34171 (b) states: “Administrative cost allowance” means an amount that, subject to the approval of the oversight board, is payable from property tax revenues of up to 5 percent of the property tax allocated to the successor agency for the 2011 -2012 fiscal year and up to 3 percent of the property tax allocated to the Redevelopment Obligation Retirement Fund money that is allocated to the successor agency for each fiscal year thereafter; provided, however that the amount shall not be less than two hundred fifty thousand dollars ($250,000) for any fiscal year or such lesser amount as agreed to by the successor agency. However, the allowance amount shall exclude any administrative costs that can be paid from bond proceeds or from sources other than property tax. An administrative allowance of $125,000 ($250,000 / 2) is proposed for the period July 1, 2015 through December 31, 2015. The Successor Agency will use the administrative costs, such as staff time, to carry out the Successor Agency and Oversight Board activities, printing and publication expenses, liability insurance, technology and website support, special legal costs, training, audit services and general overhead . Estimated costs and allocations have not yet been developed for fiscal year 2015 -2016. This will be done as part of the City’s budgeting process. It is possible that once calculated, administrative costs charged may be less than the $125,000 budgeted. The Draft ROPS 15-16A estimates that $ 961,992 in Redevelopment Property Tax Trust Fund (RPTTF) funding will be needed for the July 1, 2015 through December 31, 2015 period. Once approved by the Successor Agency Board, the ROPS 15-16A, including the Administrative Budget, will be submitted for approval to the Oversight Board, the County Auditor-Controller, the State Controller and the DOF. The DOF will have 45 days to review the ROPS and to object to items that do not meet the definition of an Enforceable Obligation. FISCAL IMPACT: None for this action. The purpose of approving the Draft Recognized Obligation Schedules is to ensure that the City acting as Successor Agency will be able to make certain payments for obligations of the former RDA. ATTACHMENTS: 1. Draft Recognized Obligation Payment Schedule (ROPS) for the period of July 1, 2015 through December 31, 2015 2. Successor Agency Proposed Administrative Allowance Budget - July 1, 2015 through December 31, 2015 Name of Successor Agency:Atascadero Name of County:San Luis Obispo Current Period Requested Funding for Outstanding Debt or Obligation A 4,463,981$ B 3,710,870 C 595,511 D 157,600 E 968,817$ F 843,817 G 125,000 H Current Period Enforceable Obligations (A+E):5,432,798$ Successor Agency Self-Reported Prior Period Adjustment to Current Period RPTTF Requested Funding I Enforceable Obligations funded with RPTTF (E):968,817 J (6,825) K 961,992$ County Auditor Controller Reported Prior Period Adjustment to Current Period RPTTF Requested Funding L Enforceable Obligations funded with RPTTF (E):968,817 M - N 968,817 Name Title /s/ Signature Date Administrative Costs (ROPS Detail) Less Prior Period Adjustment (Report of Prior Period Adjustments Column S) Adjusted Current Period RPTTF Requested Funding (I-J) Less Prior Period Adjustment (Report of Prior Period Adjustments Column AA) Adjusted Current Period RPTTF Requested Funding (L-M) Certification of Oversight Board Chairman: Pursuant to Section 34177 (m) of the Health and Safety code, I hereby certify that the above is a true and accurate Recognized Obligation Payment Schedule for the above named agency. Recognized Obligation Payment Schedule (ROPS 15-16A) - Summary Filed for the July 1, 2015 through December 31, 2015 Period Enforceable Obligations Funded with Non-Redevelopment Property Tax Trust Fund (RPTTF) Funding Sources (B+C+D): Non-Administrative Costs (ROPS Detail) Enforceable Obligations Funded with RPTTF Funding (F+G): Bond Proceeds Funding (ROPS Detail) Reserve Balance Funding (ROPS Detail) Other Funding (ROPS Detail) Six-Month Total ITEM NUMBER: SA C-1 DATE: 02/24/15 ATTACHMENT: 1 A B C D E F G H I J K L M N O P Bond Proceeds Reserve Balance Other Funds Non-Admin Admin -$ 3,710,870$ 595,511$ 157,600$ 843,817$ 125,000$ 5,432,798$ 1 2010 Reimbursement/ Bond Financing agreement with City of Atascadero1 Bonds Issued On or Before 12/31/10 9/1/2010 10/1/2040 City of Atascadero (then passed through to bond holders) Debt Service on 2010 Bonds Atascadero #1 N 594,106 $ 594,106 2 2010 Reimbursement/ Bond Financing agreement with City of Atascadero Bonds Issued On or Before 12/31/10 9/1/2010 10/1/2040 City of Atascadero (then passed through to BNY) Trustee services for the life of the 2010 Bonds Atascadero #1 N $ - 3 2004/2005 Redevelopment Bonds Bonds Issued On or Before 12/31/10 11/1/2004 9/1/2034 Bank of New York Mellon Debt Service on 2004/2005 Bonds Atascadero #1 N 595,511 248,711 $ 844,222 5 2004/2005 Redevelopment Bonds Bonds Issued On or Before 12/31/10 11/1/2004 9/1/2034 Bank of New York Mellon Trustee services for the life of the 2004/2005 Bonds Atascadero #1 N $ - 6 City Loan #1 entered into in 1998 City/County Loans On or Before 6/27/11 11/1/1998 1/1/2099 City of Atascadero Loan for Start-up costs Atascadero #1 N $ - 7 City Loan #2 entered into in 2001 City/County Loans On or Before 6/27/11 6/28/2001 1/1/2099 City of Atascadero Revolving Loan Atascadero #1 N $ - 8 City Loan #3 entered into in 2002 Dissolution Audits 6/12/2002 1/1/2099 City of Atascadero Loan for purchase of building housing an adult store Atascadero #1 N $ - 10 Administration Allowance Admin Costs 1/1/2014 6/30/2014 City of Atascadero Administrative expenses for successor agency in accordance with AB1X26 through June 2016 including - office expense, postage, legal notices, computer costs, phone costs, operations, professional development, direct staff time, general overhead Atascadero #1 N 125,000 $ 125,000 11 Colony Square Conditions, Covenants and Restrictions Property Maintenance 6/10/2008 1/1/2099 Colony Square, LLC Contract for required participation in maintenance of common areas for Colony Square (estimated cost is listed for 3 years, however required as long as RDA owns the lot) Atascadero #1 N 10,000 $ 10,000 12 Maintenance of Creekside Building Property Maintenance 2/23/2010 1/1/2099 Various vendors Maintenance of Creekside Building Atascadero #1 N 32,600 $ 32,600 123 Sale of Creekside Building Property Dispositions 1/1/2014 1/1/2099 Unknown Costs associated with marketing and sale of Creekside Building in accordance with PMP Atascadero #1 N 100,000 $ 100,000 124 Historic City Hall Earthquake Repair/Rehab Project Improvement/Infrastr ucture 1/1/2014 1/1/2099 FEMA FEMA grant adjustments Atascadero #1 N $ - 125 Historic City Hall Earthquake Repair/Rehab Project Improvement/Infrastr ucture 1/1/2014 1/1/2099 CalOES Cal OES grant adjustments Atascadero #1 N $ - 126 Demolition of RDA portable building Property Dispositions 1/1/2099 1/1/2099 Unknown Demolition of RDA portable building N 15,000 $ 15,000 127 Lease for former Chamber building Property Maintenance 5/1/2009 1/1/2099 City of Atascadero Lease of Land that RDA portable sits on N 1,000 $ 1,000 128 Historic City Hall Earthquake Repair/Rehab Project Bonds Issued On or Before 12/31/10 1/1/2099 1/1/2099 Unknown Historic City Hall Earthquake Repair/Rehab Project: Exterior Lighting Package N $ - 129 Master Agreement with City Bonds Issued On or Before 12/31/10 1/1/2099 1/1/2099 City of Atascadero Remaining Bond Funds including activity related to Historic City Hall Earthquake Repair/Rehab N 3,710,870 $ 3,710,870 Recognized Obligation Payment Schedule (ROPS 15-16A) - ROPS Detail July 1, 2015 through December 31, 2015 (Report Amounts in Whole Dollars) Item #Payee Description/Project Scope Project Area Total Outstanding Debt or Obligation Retired Funding Source Six-Month TotalProject Name / Debt Obligation Obligation Type Contract/Agreement Execution Date RPTTF Non-Redevelopment Property Tax Trust Fund (Non-RPTTF) Contract/Agreement Termination Date ITEM NUMBER: SA C-1 DATE: 02/24/15 ATTACHMENT: 1 A B C D E F G H I Other RPTTF Bonds Issued on or before 12/31/10 Bonds Issued on or after 01/01/11 Prior ROPS period balances and DDR RPTTF balances retained Prior ROPS RPTTF distributed as reserve for future period(s) Rent, Grants, Interest, Etc. Non-Admin and Admin ROPS 14-15A Actuals (07/01/14 - 12/31/14) 1 Beginning Available Cash Balance (Actual 07/01/14) 3,896,929 - - 849,422 - 6,591 2 Revenue/Income (Actual 12/31/14) RPTTF amounts should tie to the ROPS 14-15A distribution from the County Auditor-Controller during June 2014 2,000 248,611 973,108 Please see Notes for "Other" Activity 3 Expenditures for ROPS 14-15A Enforceable Obligations (Actual 12/31/14) RPTTF amounts, H3 plus H4 should equal total reported actual expenditures in the Report of PPA, Columns L and Q 188,059 587,011 187,427 970,367 4 Retention of Available Cash Balance (Actual 12/31/14) RPTTF amount retained should only include the amounts distributed as reserve for future period(s)511,022 5 ROPS 14-15A RPTTF Prior Period Adjustment RPTTF amount should tie to the self-reported ROPS 14-15A PPA in the Report of PPA, Column S No entry required 6,825 6 Ending Actual Available Cash Balance C to G = (1 + 2 - 3 - 4), H = (1 + 2 - 3 - 4 - 5) 3,710,870$ -$ -$ -$ (187,427)$ 2,507$ ROPS 14-15B Estimate (01/01/15 - 06/30/15) 7 Beginning Available Cash Balance (Actual 01/01/15) (C, D, E, G = 4 + 6, F = H4 + F4 + F6, and H = 5 + 6)3,710,870$ -$ -$ 511,022$ (187,427)$ 9,332$ 8 Revenue/Income (Estimate 06/30/15) RPTTF amounts should tie to the ROPS 14-15B distribution from the County Auditor-Controller during January 2015 9 Expenditures for ROPS 14-15B Enforceable Obligations (Estimate 06/30/15) 10 Retention of Available Cash Balance (Estimate 06/30/15) RPTTF amount retained should only include the amounts distributed as reserve for future period(s) 11 Ending Estimated Available Cash Balance (7 + 8 - 9 -10)3,710,870$ -$ -$ 511,022$ (187,427)$ 9,332$ Recognized Obligation Payment Schedule (ROPS 15-16A) - Report of Cash Balances (Report Amounts in Whole Dollars) Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation. For tips on how to complete the Report of Cash Balances Form, see https://rad.dof.ca.gov/rad- sa/pdf/Cash_Balance_Agency_Tips_Sheet.pdf. Fund Sources Comments Bond Proceeds Reserve Balance Cash Balance Information by ROPS Period ITEM NUMBER: SA C-1 DATE: 02/24/15 ATTACHMENT: 1 A B C D E F G H I J K L M N O P Q R S T Net SA Non-Admin and Admin PPA (Amount Used to Offset ROPS 15-16A Requested RPTTF) Authorized Actual Authorized Actual Authorized Actual Authorized Available RPTTF (ROPS 14-15A distributed + all other available as of 07/1/14) Net Lesser of Authorized / Available Actual Difference (If K is less than L, the difference is zero) Authorized Available RPTTF (ROPS 14-15A distributed + all other available as of 07/1/14) Net Lesser of Authorized / Available Actual Difference (If total actual exceeds total authorized, the total difference is zero) Net Difference (M+R) 200,000$ 188,059$ 587,011$ 587,011$ 408,600$ 187,427$ 852,167$ 852,167$ 852,167$ 845,367$ 6,825$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,825$ 1 2010 Reimbursement/ Bond Financing agreement with City of Atascadero1 - - - 592,256 592,256 $ 592,256 592,256 $ - $ - 2 2010 Reimbursement/ Bond Financing agreement with City of Atascadero - - - 2,000 2,000 $ 2,000 2,025 $ - $ - 3 2004/2005 Redevelopment Bonds - 587,011 587,011 - 255,511 255,511 $ 255,511 248,686 $ 6,825 $ 6,825 5 2004/2005 Redevelopment Bonds - - - 2,400 2,400 $ 2,400 2,400 $ - $ - 6 City Loan #1 entered into in 1998 - - - - $ - $ - $ - 7 City Loan #2 entered into in 2001 - - - - $ - $ - $ - 8 City Loan #3 entered into in 2002 - - - - $ - $ - $ - 10 Administration Allowance - - - - $ - $ - $ - 11 Colony Square Conditions, Covenants and Restrictions - - 10,000 - - $ - $ - $ - 12 Maintenance of Creekside Building - - 32,600 10,018 - $ - $ - $ - 16 Maiden Statue Project - - - - $ - $ - $ - 17 Maiden Statue Project - - - - $ - $ - $ - 18 Maiden Statue Project - - - - $ - $ - $ - 19 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - RPTTF Expenditures SA Comments Recognized Obligation Payment Schedule (ROPS 15-16A) - Report of Prior Period Adjustments Reported for the ROPS 14-15A (July 1, 2014 through December 31, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a) (Report Amounts in Whole Dollars) ROPS 14-15A Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15A (July through December 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16A (July through December 2015) period will be offset by the SA’s self-reported ROPS 14-15A prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller. Item # Project Name / Debt Obligation Non-RPTTF Expenditures Non-Admin AdminBond Proceeds Reserve Balance Other Funds ITEM NUMBER: SA C-1 DATE: 02/24/15 ATTACHMENT: 1 A B C D E F G H I J K L M N O P Q R S T Net SA Non-Admin and Admin PPA (Amount Used to Offset ROPS 15-16A Requested RPTTF) Authorized Actual Authorized Actual Authorized Actual Authorized Available RPTTF (ROPS 14-15A distributed + all other available as of 07/1/14) Net Lesser of Authorized / Available Actual Difference (If K is less than L, the difference is zero) Authorized Available RPTTF (ROPS 14-15A distributed + all other available as of 07/1/14) Net Lesser of Authorized / Available Actual Difference (If total actual exceeds total authorized, the total difference is zero) Net Difference (M+R) 200,000$ 188,059$ 587,011$ 587,011$ 408,600$ 187,427$ 852,167$ 852,167$ 852,167$ 845,367$ 6,825$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,825$ RPTTF Expenditures SA Comments Recognized Obligation Payment Schedule (ROPS 15-16A) - Report of Prior Period Adjustments Reported for the ROPS 14-15A (July 1, 2014 through December 31, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a) (Report Amounts in Whole Dollars) ROPS 14-15A Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15A (July through December 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16A (July through December 2015) period will be offset by the SA’s self-reported ROPS 14-15A prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller. Item # Project Name / Debt Obligation Non-RPTTF Expenditures Non-Admin AdminBond Proceeds Reserve Balance Other Funds 20 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 21 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 22 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 23 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 24 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 25 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 26 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 27 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 28 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 29 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - ITEM NUMBER: SA C-1 DATE: 02/24/15 ATTACHMENT: 1 A B C D E F G H I J K L M N O P Q R S T Net SA Non-Admin and Admin PPA (Amount Used to Offset ROPS 15-16A Requested RPTTF) Authorized Actual Authorized Actual Authorized Actual Authorized Available RPTTF (ROPS 14-15A distributed + all other available as of 07/1/14) Net Lesser of Authorized / Available Actual Difference (If K is less than L, the difference is zero) Authorized Available RPTTF (ROPS 14-15A distributed + all other available as of 07/1/14) Net Lesser of Authorized / Available Actual Difference (If total actual exceeds total authorized, the total difference is zero) Net Difference (M+R) 200,000$ 188,059$ 587,011$ 587,011$ 408,600$ 187,427$ 852,167$ 852,167$ 852,167$ 845,367$ 6,825$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,825$ RPTTF Expenditures SA Comments Recognized Obligation Payment Schedule (ROPS 15-16A) - Report of Prior Period Adjustments Reported for the ROPS 14-15A (July 1, 2014 through December 31, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a) (Report Amounts in Whole Dollars) ROPS 14-15A Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15A (July through December 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16A (July through December 2015) period will be offset by the SA’s self-reported ROPS 14-15A prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller. Item # Project Name / Debt Obligation Non-RPTTF Expenditures Non-Admin AdminBond Proceeds Reserve Balance Other Funds 30 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 31 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 32 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 34 Historic City Hall Repair & Rehabilitation Project - - - - $ - $ - $ - 35 Historic City Hall Repair & Rehabilitation Project - - - - $ - $ - $ - 36 Historic City Hall Repair & Rehabilitation Project - - - - $ - $ - $ - 37 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 38 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 39 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 40 Historic City Hall Repair & Rehabilitation Project - - - - $ - $ - $ - ITEM NUMBER: SA C-1 DATE: 02/24/15 ATTACHMENT: 1 A B C D E F G H I J K L M N O P Q R S T Net SA Non-Admin and Admin PPA (Amount Used to Offset ROPS 15-16A Requested RPTTF) Authorized Actual Authorized Actual Authorized Actual Authorized Available RPTTF (ROPS 14-15A distributed + all other available as of 07/1/14) Net Lesser of Authorized / Available Actual Difference (If K is less than L, the difference is zero) Authorized Available RPTTF (ROPS 14-15A distributed + all other available as of 07/1/14) Net Lesser of Authorized / Available Actual Difference (If total actual exceeds total authorized, the total difference is zero) Net Difference (M+R) 200,000$ 188,059$ 587,011$ 587,011$ 408,600$ 187,427$ 852,167$ 852,167$ 852,167$ 845,367$ 6,825$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,825$ RPTTF Expenditures SA Comments Recognized Obligation Payment Schedule (ROPS 15-16A) - Report of Prior Period Adjustments Reported for the ROPS 14-15A (July 1, 2014 through December 31, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a) (Report Amounts in Whole Dollars) ROPS 14-15A Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15A (July through December 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16A (July through December 2015) period will be offset by the SA’s self-reported ROPS 14-15A prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller. Item # Project Name / Debt Obligation Non-RPTTF Expenditures Non-Admin AdminBond Proceeds Reserve Balance Other Funds 41 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 42 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 43 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 44 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 45 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 46 Historic City Hall Earthquake Repair/Rehab Project 50,000 - 50,000 - $ - $ - $ - 47 Loan from RDA Low/Moderate Housing Fund to RDA General Fund - - - - $ - $ - $ - 48 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 49 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - ITEM NUMBER: SA C-1 DATE: 02/24/15 ATTACHMENT: 1 A B C D E F G H I J K L M N O P Q R S T Net SA Non-Admin and Admin PPA (Amount Used to Offset ROPS 15-16A Requested RPTTF) Authorized Actual Authorized Actual Authorized Actual Authorized Available RPTTF (ROPS 14-15A distributed + all other available as of 07/1/14) Net Lesser of Authorized / Available Actual Difference (If K is less than L, the difference is zero) Authorized Available RPTTF (ROPS 14-15A distributed + all other available as of 07/1/14) Net Lesser of Authorized / Available Actual Difference (If total actual exceeds total authorized, the total difference is zero) Net Difference (M+R) 200,000$ 188,059$ 587,011$ 587,011$ 408,600$ 187,427$ 852,167$ 852,167$ 852,167$ 845,367$ 6,825$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,825$ RPTTF Expenditures SA Comments Recognized Obligation Payment Schedule (ROPS 15-16A) - Report of Prior Period Adjustments Reported for the ROPS 14-15A (July 1, 2014 through December 31, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a) (Report Amounts in Whole Dollars) ROPS 14-15A Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15A (July through December 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16A (July through December 2015) period will be offset by the SA’s self-reported ROPS 14-15A prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller. Item # Project Name / Debt Obligation Non-RPTTF Expenditures Non-Admin AdminBond Proceeds Reserve Balance Other Funds 50 Bond Agreement- Use of Bond Proceeds (City Hall and Identified Blight Elimination projects per June 2010 Board meeting) - - - - $ - $ - $ - 51 Bond Agreement- Use of Interest on Bond Proceeds (City Hall and 2010 Identified Blight Elimination Projects) - - - - $ - $ - $ - 52 Bond Agreement- Use of Bond Proceeds for completion of 2005 Bond Projects - - - - $ - $ - $ - 53 Bond Agreement- Use of Interest on Bond Proceeds for completion of 2005 Bond Projects - - - - $ - $ - $ - 122 2004/2005 Redevelopment Bonds - - - - $ - $ - $ - 123 Sale of Creekside Building - - 100,000 18,500 - $ - $ - $ - 124 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 125 Historic City Hall Earthquake Repair/Rehab Project - - - - $ - $ - $ - 126 Demolition of RDA portable building - - 15,000 - - $ - $ - $ - 127 Lease for former Chamber building - - 1,000 1,000 - $ - $ - $ - ITEM NUMBER: SA C-1 DATE: 02/24/15 ATTACHMENT: 1 A B C D E F G H I J K L M N O P Q R S T Net SA Non-Admin and Admin PPA (Amount Used to Offset ROPS 15-16A Requested RPTTF) Authorized Actual Authorized Actual Authorized Actual Authorized Available RPTTF (ROPS 14-15A distributed + all other available as of 07/1/14) Net Lesser of Authorized / Available Actual Difference (If K is less than L, the difference is zero) Authorized Available RPTTF (ROPS 14-15A distributed + all other available as of 07/1/14) Net Lesser of Authorized / Available Actual Difference (If total actual exceeds total authorized, the total difference is zero) Net Difference (M+R) 200,000$ 188,059$ 587,011$ 587,011$ 408,600$ 187,427$ 852,167$ 852,167$ 852,167$ 845,367$ 6,825$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,825$ RPTTF Expenditures SA Comments Recognized Obligation Payment Schedule (ROPS 15-16A) - Report of Prior Period Adjustments Reported for the ROPS 14-15A (July 1, 2014 through December 31, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a) (Report Amounts in Whole Dollars) ROPS 14-15A Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15A (July through December 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16A (July through December 2015) period will be offset by the SA’s self-reported ROPS 14-15A prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller. Item # Project Name / Debt Obligation Non-RPTTF Expenditures Non-Admin AdminBond Proceeds Reserve Balance Other Funds 128 Historic City Hall Earthquake Repair/Rehab Project 150,000 188,059 - 200,000 157,909 - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - ITEM NUMBER: SA C-1 DATE: 02/24/15 ATTACHMENT: 1 Item #Notes/Comments Previous ROPS assumed that the portable building would be demolished in 2013 and that the RDA building would no longer be on City land. The Department of Finance recently stated that demolition of the building should run through the ROPS rather than the Property Management Plan. A contract is not yet in place for the demolition, so the termination date of this item in yet unknown, but 1/1/2099 was used as a placeholder until a date can be determined. All enforceable obligations for the Historic City Hall Earthquake Repair/Rehabilitation Project will be moved to the City, per the Master Agreement entered into by the Successor Agency and the City of Atascadero on August 12, 2014 (approved by the Oversight Board on August 21, 2014). The Successor Agency has received its finding of completion; therefor this agreement moves all remaining bond proceed and remaining obligations related to bond proceeds to the City and removes them from the Successor Agency. Please see ROPS 124, 125 and 128. The ROPS form does not allow for negative entry; however the master agreement covers all activity related to expenditure of bond proceeds. The Historic City Hall Earthquake Repair/Rehabilitation Project was funded in part by reimbursement grants. While it is unknown at this time which portion of each invoice is paid for by bond proceeds or by FEMA/CalEMA, the Successor Agency has been reporting all invoices or portions thereof that MIGHT be eligible for FEMA/CalEMA reimbursement in the "Other" column. These amounts are subject to change. If the expenditure is not approved by FEMA/CalEMA it is to be funded with the 2010 bond proceeds per the bond issuance documents. Because the amount expended and believed to be eligible significantly exceeds the amount reimbursed, there is currently a large negative cash balance in the "other" column. While not reported on this line due to spreadsheet limitations, it is expected that the negative amount related to the Historic City Hall Repair & Rehabilitation Project will also be moved to the City as of 1/1/15. These disbursements are for multi-year (9-10 years) capital projects. Although staff does its best to estimate progress of the capital projects (i.e. when work will be done, when contractors will bill, and finally when contractors will be paid.), there are often timing differences in the cash flow between staff estimates and when the work is paid for. For example, when preparing the 14-15B ROPs, it was estimated that $250,000 would be paid out in bond funds on the City Hall Project. Only $5,242 was paid out. This included things like the retention owed to Republic Elevator. The elevator company did not bill for the release of retention until the July-December period, therefore the estimate for the 13-14B was too high (See line 46 of 13-14B Actuals Amounts Reported), but the estimate for the 14-15A was too low. Recognized Obligation Payment Schedule (ROPS 15-16A) - Notes July 1, 2015 through December 30, 2015 PPA 128 ROPS 129 ROPS 127 ITEM NUMBER: SA C-1 DATE: 02/24/15 ATTACHMENT: 1 Item #Notes/Comments Recognized Obligation Payment Schedule (ROPS 15-16A) - Notes July 1, 2015 through December 30, 2015 Cash Flow The worksheet provided by DOF does not allow for entry of negative balances into the beginning cash line of the Cash Balance Tab. The Successor Agency Other Funds currently have negative cash balances (borrowed from the bond proceeds fund) As previously stated, the 2010 Bond Proceeds were issued for the Earthquake Repair & Rehabilitation of City Hall. There are several grant funds that are paying a portion of the project (reported in the "other" column) along with any remaining amounts being reported in the "bond proceeds" column. There are several complications with the type of funding being used for the Project. Other - FEMA/CalEMA/CCHE are all reimbursement grants where the funds must be expended by the cotnracting agency prior to requesting reimbursement from the state. This causes negative cash for a period of time. - FEMA/CalEMA/CCHE all require a 10% retention to be held until the State closes out the Project. This means the Agency only receives $0.90 back in cash for every $1.00 its pends until the close out of the project when it will be reimbursed the final $0.10 on the dollar. This causes negative cash for a longer period of time. - FEMA/CalEMA are not fixed dollar grants. Instead FEMA & CalEMA reimburse the Agency for a scope of work. FEMA/CalEMA estimate what they believe the cost of the scope of work will be and the Agency may claim invocies up to that dollar amount, however FEMA/CalEMA do not audit the invoices nor reimburse for costs incurred over the estimated dollar amount until FEMA/CalEMA perform Project closeout work. The City does its best to estimate which invoices will eventually be reimbursed (reporting these int eh "other" column) and which parts of the invocies will be paid from the bond funds (reported in the "bond proceeds" column), however the Agency will not know for certain what the final funding for each invoice will be until project closeout. Amounts incurred over FEMA/CalEMA's estimated amount All of this work is related to the bond proceeds and will be moved over to the City as part of the Master Contract. In the meantime, in the interest of tranparency, the activity in the "Other" Funds should be disclosed, but cannot be due to the worksheet restriction on negative entries. Below is the cash activity for "Other" funds ITEM NUMBER: SA C-1 DATE: 02/24/15 ATTACHMENT: 1 Item #Notes/Comments Recognized Obligation Payment Schedule (ROPS 15-16A) - Notes July 1, 2015 through December 30, 2015 ITEM NUMBER: SA C-1 DATE: 02/24/15 ATTACHMENT: 1 PROGRAM BUDGETS Successor Agency Adminsitrative Allowance FUND CODE 880 620.0000 EXPENSE July - December 2015 CLASSIFICATION DESCRIPTION BASIS AMOUNT Office Expense Postage, printing, copying, business cards, and office supplies Estimated 250$ Advertising Public hearing notices for successor agency and oversight board items Estimated 250 Insurance- Successor Agency activities Allocated portion of liability insurance costs. Covers successor agency activities, but does not include coverage of the Oversight Board Allocated 5,670 Operating Supplies Items needed for general successor agency and oversight board activities Estimated 80 Vehicle & Equipment Operating Costs Mileage reimbursement Estimated 100 Attorney services Attorney services for successor agency activities Estimated 15,000 Professional Development Successor agency and oversight board training, books, memberships and publications Estimated 1,000 Administrative Charges Allocation of support services including accounts payable, receipts, general accounting, investment, personnel, managerial and legislative services, space rental and other general overhead items Allocated 21,520 Staff Time: administrative agency and board support Agendas, minutes, record retention, correspondence and coordination of meetings Allocated 8,470 Staff Time: general management support for successor agency and board Overall successor agency and oversight board management, attendance at meetings, general staff reports and research Allocated 25,520 Staff Time: Project closeout /asset management & disposal support Project closeout, oversight of sales and marketing of creekside building, creekside building management Allocated 15,950 Staff Time: financial management support Preparation and documentation of ROPS, administrative budgets, & financial reports. Support and response to State Controller's office, Department of Finance, and county auditor controller's reports. Financial review of tax distributions. General financial management and reports. Allocated 31,860 Staff Time: low/moderate income housing administration Annual compliance monitoring in accordance with low/moderate income housing loan documents and other general housing loan program support Allocated 4,560 ITEM NUMBER: SA C-1 DATE: 02/24/15 ATTACHMENT: 2 PROGRAM BUDGETS Successor Agency Adminsitrative Allowance FUND CODE 880 620.0000 EXPENSE July - December 2015 CLASSIFICATION DESCRIPTION BASIS AMOUNT Overage Budget that exceeds legislative amount of $250,000. These excess costs will be borne by the successor agency. Plugged (5,230) ITEM NUMBER: SA C-1 DATE: 02/24/15 ATTACHMENT: 2