Loading...
HomeMy WebLinkAbout2014-028 RGS Regional Gov't Services LOCAL AND REGIONAL GOVERNMENT SERVICES AUTHORITIES Providing Solutions to Calilbrnia Public ikgencies ;.•F`s� z_� w-:`'+��i.� WXV%V.1LS.CU.goV WNVX'.r2'S.Ca.8oV Preamble: The agreement for services described below is also an agreement to engage in a relationship between organizations — agency partners. In order to establish a mutually respectful relationship as well as a productive one, RGS has adopted the following values and business methods. Our Values ® Expert Services: RGS serves exclusively public sector agencies with its team of public sector experts. ® Innovation: RGS encourages and develops innovative and sustainable services to help each agency meet its challenges through new modes of service provision. ® Customer Driven: RGS customizes solutions to achieve the right level and right kind of service at the right time for each agency's unique organizational needs. • Perseverance: Sometimes the best solutions are not immediately apparent. RGS listens, works with you, and sticks with it until a good fit with your needs is found. ® Open Source Sharing: RGS tracks emerging best practices and shares them, learning openly from each other's hard won experience. ® Commitment: government agencies are the public's only choice for many services. Public trust is earned and must be used wisely. And RGS will do its part. Each agency should and will know how RGS sets its rates. RGS'pledge to you is that we will act with honesty, openness, and full transparency. How RGS Does Business When you work with RGS you can expect: ® Pre-contract meetings either in person or by phone to ensure our working relationship starts on firm footing. RGS will strive to be explicit up front and put our understandings in writing. Before malting assumptions, we hope to tall: directly to prevent any misunderstandings. ® Ongoing interaction throughout our relationship to ensure that your needs are being met, and that projects progress appropriately and agreed-upon timelines are met. ® RGS operates candidly, and will be open with what we can and cannot do. RGS is committed to honest interaction. ® When our employees are on your site, we expect thele to treat people respectfully and be treated respectfully. If problems arise, we want to communicate early, accurately, and thoroughly to ensure that we find mutually acceptable solutions. ® As a public agency, partnering is valued. We look out for each other's interests consistent with maintaining the public trust. ® To keep expectations realistic, it is important to understand that RGS is a governmental joint powers agency evolving to meet upcoming local government needs. RGS has carefully constructed policies and procedures to allow us maximum flexibility to meet your needs. In doing this, we must recover our costs, which are kept to a minimum so client agency revenues are used wisely. We receive no tax revenues or client subsidies. .administrative O ik": P.O. Box 1350 • Cannel Valley, CA 93924 ply: 831/308-1508 itis: 831/308-1509 Hum:rn Resources: P.O.Bos 1077 • Camarillo,CA 93011 ph: 650/587-7316 fir: 650/587-7317 Agreement for Management and Administrative Services This Agreement for Management Services ("Agreement") is made and entered into as of the 27th day of July 2014, by and between the City of Atascadero, a municipal agency ("Agency"), and Regional Government Services Authority (RGS), a joint powers authority, (each individually a"Party" and, collectively,the "Parties"). RECITALS THIS AGREEMENT is entered into with reference to the following facts and circumstances: A. That Agency desires to engage RGS to render certain services to it; B. That RGS is a management and administrative services provider and is qualified to provide such services to the Agency; and C. That the Agency has elected to engage the services of RGS upon the terms and conditions as hereinafter set forth. TERMS AND CONDITIONS Section 1. Services. The services to be performed by RGS under this Agreement shall include those services set forth in the Exhibits, which are by this reference incorporated herein and made a part hereof as though it were fully set forth herein. Where in conflict, the terms of this Agreement supersede and prevail over any terms set forth in the Exhibits. 1.1 Standard of Performance. RGS shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which RGS is engaged in the geographical area in which RGS practices its profession. RGS shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in RGS's profession. i.z Assignment of Personnel. RGS shall assign only competent personnel to perform services pursuant to this Agreement. In the event that Agency, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, RGS shall consider reassigning such person or persons. RCS's Executive Director will notify Agency's Chief Executive Officer in writing prior to assigning a different RGS employee to provide services other than the initial RGS Staff identified on the Exhibits. 1.3 Time. RGS shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in above and to satisfy RGS's obligations hereunder in the Exhibits. Agreement For Management and Administrative Services Page 2 of 15 Between the City of Atascadero and Regional Government Services Authority July 27,2014 Section 2. Terra of Agreement and Termination. Services shall commence on or about the date specified in the Exhibits and shall continue until the date anticipated in the Exhibits to terminate, at which time services may continue on a month-to-month basis until one party terminates the agreement. This agreement may be terminated by either Party, with or without cause, upon 3o days written notice. Agency has the sole discretion to determine if the services performed by RGS are satisfactory to the Agency. If the Agency determines that the services performed by RGS are not satisfactory, the Agency may terminate this agreement by giving written notice to RGS. Upon receipt of notice of termination by either Party, RGS shall cease performing duties on behalf of Agency on the termination date specified and the compensation payable to RGS shall include only the period for which services have been performed by RGS. Section 3. Compensation. Payment under this Agreement shall be as provided in the Exhibits. Section 4. Effective Date. This Agreement shall become effective on the date first herein above written. Section 5. Relationship of Parties. 5.1 It is understood that the relationship of RGS to the Agency is that of an independent contractor and all persons worldng for or under the direction of RGS are its agents or employees and not agents or employees of Agency. The Agency and RGS shall, at all times, treat all persons worldng for or under the direction of RGS as agents and employees of RGS, and not as agents or employees of the Agency. Agency shall have the right to control RGS only insofar as the results of RGS's services rendered pursuant to this agreement and assignment of personnel pursuant to Section 1. 5.2 RGS shall provide services under this Agreement through one or more employees of RGS qualified to perform services contracted for by Agency. ICey RGS staff who will provide services to the Agency are indicated in the Exhibits. The Executive Director will not reassign any of the staff indicated in the Exhibits without first consulting with the Agency. The Executive Director will consult with Agency on an as- needed basis to assure that the services to be performed are being provided in a professional manner and meet the objectives of Agency. 5.3 Agency shall not have the ability to direct how services are to be performed, specify the location where services are to be performed, or establish set hours or days for performance of services, except as set forth in the Exhibits. 5.4 Agency shall not have any right to discharge any employee of RGS from employment. Agreement For R4anagemenL and Administrative Services Page 3 0115 BeLiveen the City of Atascadero and Regional Government Services Authority July 27,2014 5.5 RGS shall, at its sole expense, supply for its employees providing services to Agency pursuant to this Agreement any and all benefits, such as worker's compensation, disability insurance, vacation pay, sick pay, or retirement benefits; obtain and maintain all licenses and permits usual or necessary for performing the services; pay any and all taxes incurred as a result of the employee(s) compensation, including estimated taxes, FICA and other employment taxes; and provide Agency with proof of payment of taxes on demand. Section 6. Insurance Requirements. Before beginning any work under this Agreement, RGS, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to properly that may arise from or in connection with the performance of the work hereunder by RGS and its agents, representatives, employees, and subcontractors. RGS shall provide proof satisfactory to Agency of such coverage that meets the requirements of this section and under forms of insurance satisfactory in all respects to the Agency. RGS shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be paid by RGS. RGS shall not allow any subcontractor to commence work on any subcontract until RGS has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to Agency. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. 6.1 Workers' Compensation. RGS shall, at its sole cost and expense, maintain statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by RGS. The statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, RGS may rely on a self-insurance program to meet those requirements,but only if the program of self-insurance complies fully with the provisions of the California Labor Code. The insurer, if insurance is provided, or RGS, if a program of self-insurance is provided, shall waive all rights of subrogation against the Agency and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement where the subject loss is not proximately caused by the actions of or failure to act by a Agency officer, agent or employee or any person or entity other than the parties to the agreement. An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits, except after 15 days'prior written notice has been given to the Agency. Agreement For Management and Administrative Services Page 4 of 1 Between the City of Atascadero and Regional Government Services Authority July 27,2014 6.2 Commercial General and Automobile Liability Insurance. 6.2.1 General requirements. RGS, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. RGS shall additionally maintain commercial general liability in an amount not less than TWO MILLION DOLLARS ($2,000,000) aggregated for bodily injury, personal injury, and property damage. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles. 6.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 000l or GL 0002 (most recent editions) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA o001 (ed. 12/90) Code 8 and 9. No endorsement shall be attached limiting the coverage. 6.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy: a. Agency and its officers, employees, agents, and volunteers shall be covered as insureds with respect to each of the following: liability arising out of activities performed by or on behalf of RGS including the insured's general supervision of RGS; products and completed operations; premises owned, occupied, or used by RGS; and automobiles owned, leased, or used by RGS. The coverage shall contain no special limitations on the scope of protection afforded to Agency or its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. Agreement For Management and Administrative services Page 5 of 15 Between the City of Ataseadero and Regional Government Services Authority .Jule a7,2014 c. An endorsement must state that coverage is primary insurance with respect to the Agency and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the Agency shall be called upon to contribute to a loss under the coverage. d. An endorsement shall state that coverage shall not be suspended, voided, cancelled by either party, or reduced in coverage or in limits, except following reasonable notice to the Agency. 6.3 Professional Liability Insurance. Upon written request of Agency, RGS, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors and omissions. 6.3.2 Any deductible or self-insured retention shall not exceed $i,000 per claim. 6.3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits, except after 15 days' prior written notice has been given to the Agency. 6.3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates. C. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, RGS must provide extended reporting coverage for a minimum of 5 years after completion of the Agreement or the work. The Agency shall have the right to exercise, at RGS's sole cost and expense, any extended reporting provisions of the policy, if RGS cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the Agency prior to the commencement of any work under this Agreement. Agreement For managernent and Administrative Services Page 6 of 15 Between the City of Ataseadero and Regional Government Services Authority JulY 27,2014 6.4 All Policies Requirements. 6.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Best's rating of no less than ANIL 6.4.2 Verification of coverage. Prior to beginning any work under this Agreement, RGS shall furnish Agency with notifications of coverage and with original endorsements effecting coverage required herein. The notifications and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Agency reserves the right to require complete, certified copies of all required insurance policies, at any time. 6.4.3 Subcontractors. RGS shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 6.4.4 Variation. The Agency may approve a variation in the foregoing insurance requirements, upon a determination that the coverages, scope, limits, and forms of such insurance are either not commercially available, or that the Agency's interests are otherwise fully protected. 6.4.5 Deductibles and Self-Insured Retentions. RGS shall disclose to and obtain the approval of Agency for the self- insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. During the period covered by this Agreement, only upon the prior express written authorization of Agency's Chief Executive Officer, RGS may increase such deductibles or self-insured retentions with respect to Agency, its officers, employees, agents, and volunteers. The Agency's Chief Executive Officer may condition approval of an increase in deductible or self- insured retention levels with a requirement that RGS procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 6.4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, RGS shall provide written notice to Agency at RGS's earliest possible opportunity and in no case later than five days after RGS is notified of the change in coverage. Agreement For Management and Administrative Services Page 7 of 1.5 Between the City of Atascadero and Regional Government Services Authority July 27,2014 6.5 Remedies. In addition to any other remedies Agency may have if RGS fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, Agency may, at its sole option exercise any of the following remedies, which are alternatives to other remedies Agency may have and are not the exclusive remedy for RGS's breach: • s Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; ® Order RGS to stop work under this Agreement or withhold any payment that becomes due t hereunder, or both stop work and withhold any payment, until RGS demonstrates compliance with the requirements hereof, and/or ® Terminate this Agreement. Section 7. Legal Requirements. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. RGS and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, RGS and any subcontractors shall comply with all applicable rules and regulations to which Agency is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. RGS represents and warrants to Agency that RGS and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions and that RGS is authorized by law to provide the services contemplated by this agreement. RGS represents and warrants to Agency that RGS and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. 7.5 Nondiscrimination and Equal Oppoa-tunity. RGS shall not discriminate, on the basis of a person's race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided under this Agreement. RGS shall Agreement For Management and Administrative Sei vices Page 8 of 15 Betiveen the City of Atascadero and Regional Government Services Authority July 27,?014 comply with all applicable federal, state, and Local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement. Section 8. Keeping and Status of Records. 8.1 Records Created as Part of RCS's Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that RGS prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the Agency. RGS hereby agrees to deliver those documents to the Agency upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the Agency and are not necessarily suitable for any future or other use. 8.2 Confidential Information. RGS shall hold any confidential information received from Agency in the course of performing this Agreement in trust and confidence and will not reveal such confidential information to any person or entity, either during the term of the Agreement or at any time thereafter. Upon expiration of this Agreement, or termination as provided herein, RGS shall return materials which contain any confidential information to Agency. For purposes of this paragraph, confidential information is defined as all information disclosed to RGS which relates to Agency past, present, and future activities, as well as activities under this Agreement, which information is not otherwise of public record under California law. Agency shall notify RGS what information and documents are confidential and thus subject to this section 8.2. 8.8 RCS's Boobs and Records. RGS shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the Agency under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment under this Agreement. 8.4 Inspection and Audit of Records. Any records or documents that Section 8.3 of this Agreement requires RGS to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the Agency. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $i o,000.00, the Agreement shall be subject to the examination and audit of the State Agreement For Management and Administrative Services Page 9 of 15 Between the City of Atascadero and Regional Government Services Authority July 27,2014 Auditor, at the request of Agency or as part of any audit of the Agency, for a period of 3 years after final payment under the Agreement. Section 9. Non-assignment. This Agreement is not assignable either in whole or in part without the written consent of the other party. Section xo. Amendments. This Agreement may be amended or modified only by written agreement signed by both Parties. Section 11. Validity The invalidity, in whole or in part, of any provisions of this Agreement shall not void or affect the validity of any other provisions of this Agreement. Section 12. Governing Law/Attorneys Fees. This Agreement shall be governed by the laws of the State of California and any suit or action initiated by either party shall be brought in San Luis Obispo County, California. In the event of litigation between the Parties hereto to enforce any provision of the Agreement,the prevailing Parry shall be entitled to reasonable attorney's fees and costs of litigation. Section 13. Mediation. Should any dispute arise out of this Agreement, the Parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither Party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the Parties. If a mediated settlement is reached, neither Parry shall be deemed the prevailing party for purposes of the settlement and each Parry shall bear its own legal costs. Section 14 Employment Offers to Our Staff. Should the AGENCY desire to offer permanent or temporary employment to an RGS employee who is either currently assigned to the AGENCY or has been assigned to the AGENCY within the previous six months, said AGENCY will be charged a fee equal to the full-time cost of the RGS employee for one month, using the most recent RGS bill rate for the RGS employee's services to the Agency. This fee is to recover RGS' expenses in recruiting the former and replacement RGS staff. Section 15 Entire Agreement. This Agreement, including the Exhibits, comprises the entire Agreement. Section 16 Indemnity. 16.1 RGS's indenmijy obligations. Neither party will assume undue risk for the other party. RGS will defend and indemnify Agency, and hold it harmless, from any claim, demand or liability that is related to, or results from the manner in which RGS has performed this Agreement. Thus, RGS's defense and indemnity obligations will arise when any claim or demand is made against Agency which premises Agency's liability, in whole or in part,upon any of the following: Agreement For Management anti Administrative Services Page 10 of 15 Behveen the City of Ataseadero and Regional Government Services Authority July 27,2014. a. the quality or character of the work of RGS's employees or subcontractors; b. the negligent acts or other wrongful acts or omissions of RGS or its officers, directors, employees, or agents; or C. the willful misconduct of RGS or its officers, directors, employees, or agents. Further, RGS will defend and indemnify Agency, and hold it harmless, from any claim, demand or liability that is related to, or results from an assertion that as a result of providing services to Agency, an RGS employee or a person performing work pursuant to this agreement is entitled to benefits from, or is covered by, the Social Security retirement system or the California Public Employee Retirement Systems. Notwithstanding the foregoing, however, RGS's obligation for any payments to such a claimant shall be limited to those payments which Agency may be required to pay. The insurance required to be maintained by RGS under this Agreement is intended to ensure RGS's obligations under this section, but the limits of such insurance do not limit the liability of RGS. For purposes of this section, "RGS" shall include RGS's officers, directors, employees, agents, and subcontractors, and Agency shall include Agency's elected officials, appointed officials, officers, employees, and volunteers. These definitions shall not be interpreted to subject any RGS officer, director, employee, agent or subcontractor to individual liability under this contract, nor shall it be interpreted to subject any Agency elected official, appointed official, officer, employee or volunteer to individual liability under this contract. RGS's duty to defend and indemnify Agency shall not include any claim, demand, cause of action, or liability based on Agency's active negligence or willful misconduct. The provisions of this section shall survive the expiration or termination of this Agreement. 16.2 Agency's indemnity obligations. Agency shall indemnify, defend and hold harmless RGS and its officers, directors, employees and agents from any and all claims and lawsuits where such persons are named in the lawsuit solely by virtue of the position they hold with Agency, or solely because of a duty any of them performs while in that position provided that the they have performed their duties without negligence or other wrongful conduct. Agreement For Management and Administrative Services Page 11 of 15 Between the City of Atascadera and Regional Government Services Authority July 27,2014 Whenever-Agency owes a duty hereunder to indemnify RGS, its employees or agents, Agency further agrees to pay RGS a reasonable fee for aU time spent by any RGS employee, or spent by any person who has performed work pursuant to this agreement, for the purpose of preparing for or testifying in any suit, action, or legal proceeding in connection with the services the assigned employee has provided under this Agreement. Section 17 Notices.All notices required by this Agreement shall be given to Agency and RGS in writing,by first class mail,postage prepaid, addressed as follows: Agency: City of Atascadero 55oo Palma Avenue Atascadero, CA 9934'-2 RGS: Regional Government Services Authority P. 0, Box 1350 Carmel Valley, CA 93924 IN WITNESS WHEREOF,the Parties hereto have caused this Agreement to be executed on the date first written by their respective officers duly authorized on their behalf. DATED: , 2014 City if tas •adero By: clielle Rickard, City Manager APPROVED AS TO FORM: DATED: ' 2014 By: Tian Pierik, City Attorliey DATED: , 2014 Regional Government Services Authority A digitally signed 1 :4 :18-07t Date:2014.09.16 14:43:1£I-07'00' By: Richard H.Averett,Executive Director APPROVED AS TO FORM: DATED: °� , 2014 By: l Icy Woodruff,Authority Counsel Agreement For management and Administrative services Pulte 1-j of 15 BeMeen the City of Atascadero and Regional Government Services AuthoriLy July 27,20111 Exhibit A Compensation. 1. Fees. The Agency agrees to pay to RGS the full cost of compensation and support, as shown in in this Exhibit A, for the assigned RGS employee(s). Compensation is shown on an hourly basis. RGS and Agency acknowledge and agree that compensation paid by Agency to RGS under this Agreement is based upon RGS's costs of providing the services required hereunder, including salaries and benefits of employees. Consequently, the parties agree that adjustments to the hourly rate shown below for "RGS Staff'will be made for changes to the salary and/or benefits costs provided by RGS to such employee. The parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities for which RGS may be obligated for its employees or may otherwise be contractually obligated. 2. Reimbursement of RGS's Administrative Cost. The Agency shall reimburse RGS for overhead as part of the hourly rate specified below, and direct external costs. Support overhead costs are those expenses necessary to administering this Agreement, and are included in the hourly rate. Direct external costs, including such expenses as travel or other costs incurred for the exclusive benefit of the Agency, will be invoiced to the Agency when received and without mark-up. These external costs will be due upon receipt. 3. Terms of Payment. RGS shall submit invoices monthly for the prior month's services. Invoices shall be sent approximately 10 days after the end of the month for which services were performed and are due and shall be delinquent if not paid within 20 days of receipt. Delinquent payments will be subject to a late payment carrying charge computed at a periodic rate of 1% per month, which is an annual percentage rate of 12%, which will be applied to any unpaid balance owed commencing 7 days after the payment due date. Additionally, in the event the Agency fails to pay any undisputed amounts due to RGS within 15 days after payment due date, then the Agency agrees that RGS shall have the right to consider said default a total breach of this Agreement and the duties of RGS under this Agreement may be terminated by RGS upon io worldng days advance written notice. Payment Address.All payments due RGS shall be paid to: Regional Government Services Authority PO Box 1350 Carmel Valley, CA 93924 Agreement For Management and Administrative Set-vices Page 13 of 15 Between the City of Atascadero and Regional Government Services Authority July 27,2014 AGENCY CONTACTS Agency Billing Contact. Invoices are sent electronically only. Please provide the contact person to whom invoices should be sent: NA.A1V EMAIL Agency Insurance Contact. Please provide the contact person to whom the certificate of coverage should be sent: IaTAIVIE _ .. ' ADDRESS RGS STAFF NAME' POSITION DAII,Y:RATE* Douglas Breeze Public Works Advisor $750.00 *The Hourly Rate does not include marl:-up for direct external costs such as costs for mileage or office supplies incurred solely for the benefit of the City)which will be invoiced to the Agency at cost. The start date for the services to be performed is on or about July 27, 2014, and this agreement is anticipated to remain in force through December 31, 2014. Upon expiration of the agreement, services may continue on a month-to-month basis until one party terminates as provided for in Section 2 of the agreement. An allowance of$1,500.0o per month will be invoiced to cover travel and housing costs. Such employee(s) may perform services at the Agency offices available in Atascadero or at other locations. Agreement For Management and Administrative Services Page 14 of 15 Between the City of Atascadero and Regional Government Services Authority July 2'7,2014 Exhibit B Scope of Services. RGS shall assign an RGS employee or employees to perform the functions as described below: m Perform the functions as assigned and be reasonably available to perform the services during the normal work week, as agreed upon. Meet regularly and as often as necessary for the purpose of consulting about the scope of work performed. ® Other Duties -As part of the Agency job description(s) for this/these position(s) and/or as outlined below. o Perform related work as required. SAMPLE SCOPE OF WORK: Assist the City Manager with: -Planning, organizing, directing, supervising and performing activities related to building, zoning and current and advanced land use planning policy development, of the City; reviewing community growth patterns, trends in land use, community needs and other factors in preparing recommendations for controlling and regulating development. -Administering the General Plan, zoning ordinance, subdivision ordinance and related regulations, and interpreting and applying those regulations and applicable State regulations, such as the California Environmental Quality Act. -Researching complex planning problems related to infill, community character and neighborhood preservation and preparing a variety of comprehensive reports; providing planning policy recommendations; assisting with resolving difficult planning, building, and administrative policy questions, including recommendations on action to be taken and related justification. -Making presentations to the City Council, other Boards, Commissions and Committees, City departments and public and private groups on land use and related matters. Representing the Department at a variety of meetings where the subject affects or is of concern to the Department. -Assist with selecting professional planning and building consultants; negotiating consultant contracts; advising, consulting and assisting in administering consultant contracts and integrating consultant's work into the Department's wort:program. -Assist in overseeing the inspection of buildings and structures in all stages of construction, the enforcement of applicable codes and ordinances, and reviewing building plans and specifications to ensure conformance with applicable codes. Agreement For Management and Administrative Services Page 15 of 15 Between the City of Atascadero and Regional Government Services Authority July 27,2014.