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HomeMy WebLinkAboutAgenda Packet 11/26/2002 - 730PM CITY OF ATASCADERO CITY COUNCIL AGENDA TUESDAY, November 26, 2002 7:30 P.M. City of Atascadero 6500 Palma Avenue, 4th Floor Atascadero, California REGULAR SESSION: 7:30 P.M. ROLL CALL: Mayor Pro Tem Scalise Council Member Clay Council Member Luna Council Member O'Malley Council Member Pacas APPROVAL OF AGENDA: Roll Call PRESENTATIONS: 1. Recognition of outgoing Council Members Ray Johnson and Mike Arrambide 2. Recognition of outgoing City Treasurer David Graham COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction. Speakers are limited to five minutes. Please state your name and address for the record before making your presentation. The Council may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council.) CITY COUNCIL REORGANIZATION: 1. Council Appointment of Mayor – The City Clerk will accept nominations from the Council Members 2. Council Appointment of Mayor Pro Tem – The new Mayor will accept nominations from the Council Members 3. SLOCOG Representative - The new Mayor will appoint Council representative for the San Luis Obispo Council of Governments. COUNCIL ANNOUNCEMENTS AND REPORTS: (On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Council may take action on items listed on the Agenda.) A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non-controversial by City staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.) 1. October Disbursements – October 2002 Accounts Payable & Payroll  Fiscal impact: $2,294,603.14.  Staff recommendation: City Council approve certified City accounts payable, payroll and payroll vendor checks for October 2002. [Administrative Services] B. MANAGEMENT REPORTS: 1. Agreement for Services With the Zoological Society – In Support of the Charles Paddock Zoo  Fiscal impact: Potential $79,000 annual revenue.  Staff recommendation: Council authorize the City Manager to execute the Agreement for Services between the City of Atascadero and the Zoological Society of San Luis Obispo County in support of the Charles Paddock Zoo. [Community Services] 2. Atascadero Fire Safe Council Chipping Program  Fiscal impact: None. This program is funded through a grant awarded by the Fire Safe Council.  Information item only: [Fire] C. COMMITTEE REPORTS: (The newly elected Mayor will be assigning committee members to the following committees:) Air Pollution Control District (APCD) Atascadero State Hospital Advisory Board City / Schools Committee (2) County Mayor's Round Table Economic Vitality Corporation, Board of Directors (EVC) Finance Committee (2) Integrated Waste Management Authority (IWMA) Local Agency Formation Commissions (LAFCO) North County Homeless Coalition S.L.O. Council of Governments (SLOCOG)/S.L.O. Regional Transit Authority (SLORTA) Water Committees (2) D. INDIVIDUAL DETERMINATION AND/OR ACTION: 1. City Council 2. City Clerk 3. City Treasurer 4. City Attorney 5. City Manager E. ADJOURNMENT: Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at this public hearing will be distributed to the Council and available for review in the City Clerk's office. I, Cheryl DeJong, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the November 26, 2002 Regular Session of the Atascadero City Council was posted on November 19, 2002 at Atascadero City Hall, 6500 Palma Ave., Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 19th day of November, 2002 at Atascadero, California. ___________________________________ Cheryl DeJong, Deputy City Clerk City of Atascadero Atascadero City Council Staff Report – Community Services Department Agreement for Services with the Zoological Society in support of the Charles Paddock Zoo RECOMMENDATION: Council authorize the City Manager to execute the Agreement for Services between the City of Atascadero and the Zoological Society of San Luis Obispo County in support of the Charles Paddock Zoo. DISCUSSION: The principal non-profit support organization for the Charles Paddock Zoo is the Zoological Society of San Luis Obispo County. Originally known as the Children’s Zoo Friendship Society at inception in the 1960’s, the Society has grown and evolved in its role to support and promote the Zoo. The Society has historically been a valuable resource for the Charles Paddock Zoo; however, there is no current agreement between the City and the Society for services or use of zoo facilities. With the hiring of Alan Baker as Zoo Director nearly one year ago, city staff and the Society Board of Directors have taken the opportunity to discuss desired roles and future relationship between the City and Society. City staff and Society Board representatives conceptually agreed upon several mutual goals and objectives. Based upon these discussions, a draft agreement was created to codify the issues and understandings reached by both parties. Above all, the Zoological Society wishes to continue its support for the Charles Paddock Zoo and its mission. As the City is limited by the taxpayer-funded subsidy it is able to provide the Zoo, the City is interested in continuing the beneficial partnership with the Society. Specifically, the Society is able to provide fund development support for the Zoo, as well as marketing, volunteer management, membership services and gift shop management. The attached agreement for services has been drafted to better define the obligations of these roles, and what the City must provide to enable the Society to perform these functions. Some of the areas covered by the agreement include clarification of the authority for Zoo programs, projects, operations and plans. An outline for the Zoo Education Program reorganization in compliance with American Zoo & Aquarium (AZA) guidelines has been developed. In addition, the agreement clarifies some specific operational and functional relationships where efforts of both organizations come together. The Zoo Director will administer the proposed agreement for the City. Some of responsibilities of the Society itemized in the agreement are highlighted as follows: - A $40,000 annual operating subsidy for the Zoo. - Management of the Zoo Gift Shop. - Recruitment and training of Zoo volunteers to assist in a variety of Zoo functions. - The contribution of up to $39,000 annually to fund a full-time Education Curator, a new City position. - Conduct fundraising campaigns, special events and related programs in support of Zoo facility improvements, animal acquisitions and programs in cooperation with the City. Some of the City’s obligations under the agreement include: - The provision of office, storage and meeting space for the Society to conduct its operations and activities - The provision of utilities for the Society on City-occupied premises. - The use of Zoo grounds and in-kind contributions to support selected Society activities based upon the availability of resources and the prior approval of the Zoo Director. - Use of the Charles Paddock Zoo name and logo for promotional purposes. - The right to sell Society memberships that offer free Zoo admission to Society members. - The right to lease the zoo gift shop from the City for a nominal annual fee. The lease agreement will be formally approved at a future City Council meeting. In conclusion, the proposed agreement represents the furtherance of the cooperative relationship between the Society and the City of Atascadero. The agreement lays the framework for improvements in the working relationship of the parties, and will offer benefits to the residents of Atascadero, all of the visitors to the Zoo and the animals under the care of the City of Atascadero. FISCAL IMPACT: Annual subsidy of $40,000 and offset expenses of $39,000. ALTERNATIVES: None. ATTACHMENT: Agreement for Services Atascadero City Council Staff Report – Fire Department Atascadero Fire Safe Council Chipping Program RECOMMENDATION: This report is being given for information only. DISCUSSION: The Fire Safe Council - Atascadero Focus Group and the City of Atascadero Fire Department is sponsoring a Fire Safe Clean-Up, which is funded through a grant. This program began in July and will continue throughout the City until the funds are expended. The City was divided into 10 Areas, beginning with Area 1, the highest wildland fire threat. Free chipping of cut vegetation material is available for homeowners who sign up. The work is done cooperatively by the San Luis Obispo County Community Fire Safe Council, City of Atascadero Fire Department, California Department of Forestry & Fire Protection, and the California Conservation Corps. It is recognized that fire is part of the ecosystem of California. The Fire Safe Councils across the state are working to figure out ways to live with fire while preventing catastrophe. The Atascadero Focus Group hopes that, by assisting homeowners to reduce the flammable vegetation around their homes, the entire community will be safer from the effects of a fire. Also, it is recognized that chipping is an effective way to reduce green waste without creating air pollutants from burning. Atascadero homeowners are protecting themselves by creating a defensible space around their homes. City and state laws require that all structures have a safe clearance of vegetation around their homes; at least 30 feet on flat-to-gently-sloping properties, and 100 feet for moderate-to- very-steep-sloping properties. The lower branches of trees that are 18 feet or taller are to be pruned to 6 feet above the ground. For fire engine access, driveway and road clearances are to be at a height of 13 feet 6 inches and width of 12 feet. Realizing that it is difficult and costly for homeowners to establish and maintain a defensible space around their homes, plus the limitations of hazardous reduction burning, homeowners can sign up for the vegetation material that they have piled to be chipped free of charge. The attached Chipping Program Progress Report provides detailed information for Areas 1-4; however, Area 5 is almost complete with an estimated 200+ tons of material chipped. A total of 1,300 notices have been mailed to residents in Area 6, which is scheduled to begin on December 7th. FISCAL IMPACT: None. This program is funded through a grant awarded by the Fire Safe Council. ALTERNATIVES: Currently, there are no alternatives available through the City; however, methods for removal must be considered by our residents in the event that the funds are expended prior to all 10 areas being reached. ATTACHMENT: Chipping Program Progress Report