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HomeMy WebLinkAboutCC_2014-08-29_Agenda Packet CITY OF ATASCADERO CITY COUNCIL SPECIAL MEETING AGENDA Friday, August 29, 2014 8:30 A.M. City Hall Council Chambers, 4th floor 6500 Palma Avenue, Atascadero, California (Enter on Lewis Ave.) CALL TO ORDER: ROLL CALL: Mayor O’Malley Mayor Pro Tem Sturtevant Council Member Fonzi Council Member Kelley Council Member Moreno APPROVAL OF AGENDA: Roll Call COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Council on any matter not on this agenda and over which the Council has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. Comments made during Community Forum will not be a subject of discussion. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Council. Any members of the public who have questions or need information, may contact the City Clerk’s Office, between the hours of 8:30 a.m. and 5:00 p.m. at 470-3400, or mtorgerson@atascadero.org.) A. BUSINESS ITEMS: 1. Atascadero City Council Statement Regarding the Walmart/Annex Project  Fiscal Impact: None.  Recommendation: Council approve draft statement regarding the Walmart/Annex Project and authorize each Council member to sign the approved statement. [City Manager] 2. Historic City Hall Project Bid Award: ACH-9 Exterior Lighting Installation Award City Bid No. 2014-005  Fiscal Impact: The fiscal impact of the exterior lighting installation is $149,084.00 of City and CCHE funds.  Recommendations: Council: 1. Authorize the City Manager to execute a contract, with Rob Reynolds Construction, Inc., in an amount of $149,084.00 for the installation of lighting fixtures and bulbs for the Atascadero City Hall Exterior Lighting Project; and, 2. Authorize the Interim Public Works Director to file a notice of completion upon satisfactory project completion. [Public Works] B. STRATEGIC PLANNING: 1. Destination Visioning Workshop  Fiscal Impact: None.  Recommendation: Council discuss topics related to destination development and provide staff with general direction. [City Manager] C. ADJOURNMENT Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. Correspondence submitted at t his public hearing will be distributed to the Council and available for review in the City Clerk's office. I, Lori Mlynczak, Deputy City Clerk of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the August 29, 2014 Special Session of the Atascadero City Council was posted on August 25, 2014, at the Atascadero City Hall, 6500 Palma Avenue, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 25th day of August, 2014, at Atascadero, California. Lori Mlynczak, Deputy City Clerk City of Atascadero ITEM NUMBER: A-1 DATE: 08/29/14 Atascadero City Council Staff Report - City Manager’s Office Atascadero City Council Statement Regarding the Walmart/Annex Project RECOMMENDATION: Council approve draft statement regarding the Walmart/Annex Project and authorize each Council member to sign the approved statement. DISCUSSION: At the August 12, 2014 council meeting, the Council asked staff to draft a statement regarding the Walmart/Annex Project and to bring it back for their consideration at the next council meeting. Staff was directed to prepare a statement which addressed the history of the Project, the current status of the Project and the importance of the Project to Atascadero. FISCAL IMPACT: None ALTERNATIVES: 1. Make specific changes to the draft statement, approve the amended statement and authorize each council member to sign the amended statement. 2. Authorize staff to make changes and authorize each council member to sign the statement as amended by staff. ATTACHMENT: 1. Draft Statement regarding the Walmart/Annex Project ITEM NUMBER: A-1 DATE: 08/29/14 ATTACHMENT: 1 City of Atascadero * 6500 Palma Avenue * Atascadero, CA 93422 * 805-461-5000 CITY OF ATASCADERO Atascadero City Council Statement Regarding the Walmart/Annex Project Economic development has long been a top priority of the Atascadero City Council. The role of local government is to serve the needs of the people, and economic development is a key tool toward generating the resources necessary to pay for the services the community wants and needs. Commercial development near the intersections of Del Rio and El Camino Real at the north end of town was a goal of the 2002 General Plan and an important component of Council’s overall economic development strategy. In 2006, Walmart began meeting with the City to eventually develop a portion of the commercial site at Del Rio and El Camino Real. The Council has held over 14 public meetings/hearings on the project to ensure the community’s voice is heard. In 2008 a citizen’s initiative that would have blocked a Walmart store from being built in Atascadero qualified for the ballot. The initiative failed to pass, with 68% of t he voters casting ballots against the initiative and supporting an Atascadero Walmart. In 2012, final approval for the project and Environmental Impact Report (EIR) was given by the Council. Soon after, a group of citizens filed a lawsuit challenging t he adequacy of the EIR and the City’s project approvals. The City and Walmart/Annex prevailed on the original lawsuit and on a subsequent appeal filed by the citizen group. The time period for a final appeal to the California Supreme Court has now run out without an appeal being filed and the Project may once again move forward. The Walmart/Annex project represents the achievement of a significant economic milestone for the community. In a 2008 survey, 75% of the local residents surveyed indicated they were dissatisfied with shopping opportunities within the City. The same survey showed that residents spent more than $79 million outside of the City each year, which represents at least $790,000 in local City sales tax revenues annually that could be used for services and projects to enhance the quality of life for our residents. ITEM NUMBER: A-1 DATE: 08/29/14 ATTACHMENT: 1 Moreover, Atascadero residents will benefit from the convenience of having more retail options within our own community. In fact, satisfying the shopping needs of our own res idents with stores located within the City is the number one means of achieving the goals of the City’s Climate Action Plan. As residents drive fewer miles to shop, the amount of greenhouse gas emissions is reduced. Not only do citizens save on gasoline costs, but in doing so, we are also reducing our impact on the environment. The project is also expected to bring approximately 500 new local jobs, which is a welcomed benefit as our economy continues its recovery. On behalf of the entire City Council, we would like to thank everyone in the community for being patient through this process. Certainly, this has been a long and exhaustive process, and we are confident that the resulting project will be successful and worth the wait. We would also like to thank Walmart and the Annex for their perseverance and their commitment to our community. We look forward to a terrific partnership with Walmart and the Annex for the betterment of our community. ______________________________ Mayor Tom O’Malley ______________________________ Mayor Pro-Tem Brian Sturtevant ______________________________ Council Member Roberta Fonzi ______________________________ Council Member Bob Kelley ______________________________ Council Member Heather Moreno ITEM NUMBER: A-2 DATE: 08/29/14 Atascadero City Council Staff Report – Public Works Historic City Hall Project Bid Award: ACH-9 Exterior Lighting Installation Award City Bid No. 2014-005 RECOMMENDATIONS: Council: 1. Authorize the City Manager to execute a contract, with Rob Reynolds Construction, Inc., in an amount of $149,084.00 for the installation of lighting fixtures and bulbs for the Atascadero City Hall Exterior Lighting Project; and, 2. Authorize the Interim Public Works Director to file a notice of completion upon satisfactory project completion. DISCUSSION: Project. The Historic City Hall renovation has been successfully completed with the exception of the exterior lighting final bid packages. The new exterior lighting will be used to light wash the dome top, light the four tablatures, up light the Palma and Lewis Avenue columns, highlight parts of the upper rotunda, and provide additional entrance lighting. The exterior lighting project is split into two parts, materials purchase and installation. The materials purchase was approved at the August 12 th Council Meeting. The materials are on order and are expected to arrive in October. This bid is for installation only. The project was split into two bids in order to speed the delivery of the fixtures and bulbs. The exterior lighting project combines $184,000 of budget City Hall Rehabilitations Funds (2010 Bond Funds) funds and $91,000 of CCHE (California Cultural and Historical Endowment) grant funds. Bid Award. This bid package was released for bidding on July 18, 2014. It was posted on the City’s web site, in the Atascadero News, and in 15 plan rooms. The bids were opened on August 21, 2014, at 3:00 pm. The lowest responsible bidder is Rob Reynolds Construction, Inc., at $149,084.00. FISCAL IMPACT: The fiscal impact of the exterior lighting installation is $149,084.00 of City and CCHE funds. The current projected uses and sources of funds for the P roject are as follows: ITEM NUMBER: A-2 DATE: 08/29/14 Architecture and engineering 5,169,246$ Construction costs: ACH-2 Penthouse Demolition and Hazardous Materials Abatement 145,670 ACH-3 Basement Wall and Floor Demolition (final)178,000 ACH-4 Basement Electrical Demolition and Temporary Power Installation 79,784 ACH-5 Foundation Structural Stabilization 3,839,533 ACH-8 Historic Repair & Rehabilitation 12,578,790 ACH-9L Exterior Lighting Purchase 110,220 ACH-9 Exterior Lighting Installation 149,084 ACH-11 Structural Steel and Miscellaneous Metals 467,409 ACH-12 Rough Carpentry 323,607 ACH-14 Audio Visual System 251,325 ACH-15 Landscape/Hardscape 583,059 ACH-16 Elevator 274,181 ACH-17 Fire Protection 269,663 ACH-18 Plumbing 696,997 ACH-19 Heating, Ventilation and Air Conditioning 878,060 ACH-20 Electrical 1,075,807 Minor Construction Contracts & General Conditions 454,131 Total construction costs 22,355,320 3,422,323 Deputy Inspection Services 407,895 Hazardous Materials Investigation & Monitoring 234,476 Permitting 180,092 Project Management 185,576 Other 77,300 Total testing, inspection, permitting and construction support 1,085,339 Contingency remaining 1,709,481 TOTAL PROJECTED FUNDING USES 33,741,709$ Awarded FEMA /CalEMA funding 15,982,955$ Expected FEMA/ CalEMA funding 3,429,190 California Cultural Historic Endowment Grant 2,233,932 Redevelopment 2010 Bond Funds 13,000,000 Other Funding 334,230 TOTAL PROJECTED FUNDING SOURCES 34,980,307$ FUNDING SURPLUS 1,238,598$ PROJECTED FUNDING USES Construction management General conditions, construction support, and permitting PROJECTED FUNDING SOURCES ITEM NUMBER: A-2 DATE: 08/29/14 ALTERNATIVES: 1. Council may chose not to award the contract and cancel the project. 2. Council may direct staff to redesign and re-bid the project. ATTACHMENT: Bid Summary ITEM NUMBER: A-2 DATE: 08/29/14 ATTACHMENT: 1 ITEM NUMBER: B-1 DATE: 08/29/14 Atascadero City Council Staff Report - City Manager’s Office Destination Visioning Workshop RECOMMENDATION: Council discuss topics related to destination development and provide staff with general direction. DISCUSSION: The City Council has a strong interest in economic development including tourism and promotions. Economic development and tourism bring with them a healthy economy, jobs, a better place to live and City funding for the services that the community wants. There is little doubt that tourism and business development are important economic drivers for Atascadero and as such the City devotes resources to promoting itself . The 2014-2015 budget includes specifically dedicated funding sources for promotions and marketing (see attachment A), yet there are different opinions about how the City should go about promoting itself and what the intended outcomes are. Fundamental questions continue to arise regarding what we are trying to achieve, whether we are being successful with our efforts, and whether our resources are being dedicated in the most efficient and effective manner. The facilitated one-day Visioning Workshop will provide the opportunity for key stakeholders to work towards alignment on the why and the how of p romotion for Atascadero. Coraggio Group will be facilitating a participatory workshop designed to challenge preconceived notions, generate dialog, align on key areas and prioritize action. Coraggio Group agenda and expectations for the meeting include the following:  Align on an integrated framework for tourism and destination development  Align on the mission of a Destination Development Plan:  Make Atascadero an even better place to live and visit  Expand the tax base to accomplish the needs and goals of A tascadero  Discuss and align on Atascadero’s challenges and opportunities  Discuss and align on Atascadero’s value proposition and audience profiles  Align on a ten-year vision of destination development ITEM NUMBER: B-1 DATE: 08/29/14 Once the Visioning Session has been completed, Cora ggio will work to synthesize the agreements made at the meeting and will add in additional recommendations we have for next steps into a clear, presentable document that can be shared with the Council and other key stakeholders. FISCAL IMPACT: None ATTACHMENT: 1. List of 2014-2015 Budgeted Line Items for Promotions ITEM NUMBER: B-1 DATE: 08/29/14 ATTACHMENT: 1 List of 2014-2015 Budgeted Line Items for Promotions  $177,290 annually for “promotions”. This is for “Updating and implementing the City Promotion Program and Marketing Plan.” While the majority of these funds go towards a marketing contract with Mental Marketing, funds are also expended on things such as Savor the Central Coast, contributions to the Visitors & Conference Bureau, brochures, syndicated radio advertising and other marketing items.  $101,300 annually from the Atascadero Tourism and Business Improvement District (TBID). The Council recently approved collecting an additional 2% assessment on all lodging stays. The proceeds of this assessment are to be used to promote tourism and increased lodging stays here in Atascadero. There is a TBID board made up of members of the lodging industry that recommend where and how to spend these funds.  $68,580 estimated annually for the Chamber of Commerce. The City has an agreement with the Chamber of Commerce to promote Atascadero’s “advantages as a business, retail, commercial, recreational and residential center”. The City annually contributes to the Chamber an amount equal to 10% o f the business license tax collected,6.5% of the Transient Occupancy Tax collected and .25% of the Sales Tax collected by the City (.0025% of total sales).  $16,260 budgeted for business development. These funds are budgeted to promote business development and retention including contributions to the EVC and funding for the Office of Economic Development.  Staffing. In addition to the above specifically identified funding sources, staff spends a considerable amount of time on promotions and events (estima ted 1500-2500 hours annually).