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HomeMy WebLinkAboutSA_2014-09-23_Agenda PacketSPECIAL MEETING CITY OF ATASCADERO CITY COUNCIL IN THE CAPACITY OF SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF ATASCADERO FOR REDEVELOPMENT AND HOUSING PURPOSES1 AGENDA Tuesday, September 23, 2014 (Immediately following the City Council Regular Session) City Hall Council Chambers, 4th floor 6500 Palma Avenue Atascadero, California (Enter from Lewis Avenue) REGULAR SESSION – CALL TO ORDER: ROLL CALL: Mayor O’Malley Mayor Pro Tem Sturtevant Council Member Fonzi Council Member Kelley Council Member Moreno APPROVAL OF AGENDA: Roll Call 1 On January 10, 2012, the Atascadero City Council adopted Resolution No. 20 12-002, electing to serve as the successor to the Community Redevelopment Agency of Atascadero for redevelopment purposes, and also elected to retain the housing assets and functions previously performed by the Community Redevelopment Agency of Atascadero. A. CONSENT CALENDAR: None COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Board on any matter not on this agenda and over which the Board has jurisdiction. Speakers are limited to three minutes. Please state your name and address for the record before making your presentation. The Board may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Board.) B. PUBLIC HEARINGS: None C. MANAGEMENT REPORTS: 1. Approval of Recognized Obligation Payment Schedule 14-15B January 1, 2015 – June 30, 2015  Fiscal Impact: None  Recommendation: Successor Agency Board approve the Draft Recognized Obligation Payment Schedule (ROPS) for the period of January 1, 2015 through June 30, 2015 (ROPS 14-15B), including the Administrative Budget, pursuant to Health and Safety Code. [Administrative Services] BOARD ANNOUNCEMENTS AND REPORTS: (On their own initiative, the Board Members may make a brief announcement or a brief report on their own activities. Board Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Board may take action on items listed on the Agenda.) D. ADJOURNMENT ITEM NUMBER: SA C-1 DATE: 09/23/14 Successor Agency to the Community Redevelopment Agency of Atascadero Staff Report – Administrative Services Approval of Recognized Obligation Payment Schedule 14-15B January 1, 2015 – June 30, 2015 RECOMMENDATION: Successor Agency Board approve the Draft Recognized Obligation Payment Schedule (ROPS) for the period of January 1, 2015 through June 30, 2015 (ROPS 14-15B), including the Administrative Budget, pursuant to Health and Safety Code. DISCUSSION: On December 29, 2011, the California Supreme Court delivered its decision in the California Redevelopment Association v. Matosantos case. The decision upheld AB1x 26, the Dissolution Act, and found AB1x 27, the Alternative Redevelopment Program Act, unconstitutional. AB1x 26 dissolved the Redevelopment Agency as of February 1, 2012, the new dissolution date established by the Supreme Court. AB 1484 was signed by the Governor on June 27, 2012 and further changed the process for dissolving redevelopment agencies. Under the redevelopment dissolution legislation, the Successor Agency must submit a Recognized Obligation Payment Schedule (ROPS) on March 1 and October 1 of each year (the Department of Finance extended this date to October 3, 2014, for the current filing). The Successor Agency must report all expected obligations for the six month period starting the following July (March 1 report) or January (October 1 report). In addition the Successor Agency must report all actual activity for the prior six month period ending in December (March 1 report) or June (October 1 report). The attached ROPS covers the period of January 1, 2015 through June 30, 2015, and because it covers the second half of the fiscal year 2014-2015, it is referred to as ROPS 14-15B. ABx1 26 provides an administrative Budget for the successor agencies to carry out wind-down activities of the former redevelopment agenci es and to administer the Oversight Board. This legislation requires the successor agencies to prepare an administrative budget every six months to be included with the ROPS. ITEM NUMBER: SA C-1 DATE: 09/23/14 ABx1 26 34171 (b) states: “Administrative cost allowance” means an amount that, subject to the approval of the oversight board, is payable from property tax revenues of up to 5 percent of the property tax allocated to the successor agency for the 2011 -2012 fiscal year and up to 3 percent of the property tax allocated to the Redevelopm ent Obligation Retirement Fund money that is allocated to the successor agency for each fiscal year thereafter; provided, however that the amount shall not be less than two hundred fifty thousand dollars ($250,000) for any fiscal year or such lesser amount as agreed to by the successor agency. However, the allowance amount shall exclude any administrative costs that can be paid from bond proceeds or from sources other than property tax. An administrative allowance of $125,000 ($250,000 / 2) is proposed for the period January 1, 2015 through June 30, 2015. The Successor Agency will use the administrative costs, such as staff time, to carry out the Successor Agency and Oversight Board activities, printing and publication expenses, liability insurance, technology and website support, special legal costs, training, audit services and general overhead. Staff expects a reduction in the amount of administrative allowance necessary beginning in July 2015, due to the winding down of the activities of the former agency. The Draft ROPS 14-15B estimates that $ 1,093,817 in Redevelopment Property Tax Trust Fund (RPTTF) funding will be needed for the January 1, 2015 through June 30, 2015 period. Once approved by the Successor Agency Board, the ROPS 14 -15B, including the Administrative Budget, will be submitted for approval to the Oversight Board, the County Auditor-Controller, the State Controller and the DOF. The DOF will have 45 days to review the ROPS and to object to items that do not meet the definition of an Enforceable Obligation. FISCAL IMPACT: None for this action. The purpose of approving the Draft Recognized Obligation Schedules is to ensure that the City acting as Successor Agency will be able to make certain payments for obligations of the former RDA. ATTACHMENTS: 1. Draft Recognized Obligation Payment Schedule (ROPS) for the period of January 1, 2015 through June 30, 2015 2. Successor Agency Proposed Administrative Allowance Budget - January 1, 2015 through June 30, 2015 Name of Successor Agency:Atascadero Name of County:San Luis Obispo Current Period Requested Funding for Outstanding Debt or Obligation A 4,310,040$ B 3,896,929 C 255,511 D 157,600 E 1,093,817$ F 968,817 G 125,000 H Current Period Enforceable Obligations (A+E):5,403,857$ Successor Agency Self-Reported Prior Period Adjustment to Current Period RPTTF Requested Funding I Enforceable Obligations funded with RPTTF (E):1,093,817 J (6,588) K 1,087,229$ County Auditor Controller Reported Prior Period Adjustment to Current Period RPTTF Requested Funding L Enforceable Obligations funded with RPTTF (E):1,093,817 M - N 1,093,817 Name Title /s/ Signature Date Recognized Obligation Payment Schedule (ROPS 14-15B) - Summary Filed for the January 1, 2015 through June 30, 2015 Period Enforceable Obligations Funded with Non-Redevelopment Property Tax Trust Fund (RPTTF) Funding Sources (B+C+D): Non-Administrative Costs (ROPS Detail) Enforceable Obligations Funded with RPTTF Funding (F+G): Bond Proceeds Funding (ROPS Detail) Reserve Balance Funding (ROPS Detail) Other Funding (ROPS Detail) Six-Month Total Administrative Costs (ROPS Detail) Less Prior Period Adjustment (Report of Prior Period Adjustments Column S) Adjusted Current Period RPTTF Requested Funding (I-J) Less Prior Period Adjustment (Report of Prior Period Adjustments Column AA) Adjusted Current Period RPTTF Requested Funding (L-M) Certification of Oversight Board Chairman: Pursuant to Section 34177 (m) of the Health and Safety code, I hereby certify that the above is a true and accurate Recognized Obligation Payment Schedule for the above named agency. ITEM NUMBER: SA C-1 DATE: 09/23/14 ATTACHMENT: 1 A B C D E F G H I J K L M N O P Bond Proceeds Reserve Balance Other Funds Non-Admin Admin 55,520,105$ 3,896,929$ 255,511$ 157,600$ 968,817$ 125,000$ 5,403,857$ 1 2010 Reimbursement/ Bond Financing agreement with City of Atascadero1 Bonds Issued On or Before 12/31/10 9/1/2010 10/1/2040 City of Atascadero (then passed through to bond holders) Debt Service on 2010 Bonds Atascadero #1 30,473,925 N 379,106 379,106 2 2010 Reimbursement/ Bond Financing agreement with City of Atascadero Bonds Issued On or Before 12/31/10 9/1/2010 10/1/2040 City of Atascadero (then passed through to BNY) Trustee services for the life of the 2010 Bonds Atascadero #1 57,400 N - 3 2004/2005 Redevelopment Bonds Bonds Issued On or Before 12/31/10 11/1/2004 9/1/2034 Bank of New York Mellon Debt Service on 2004/2005 Bonds Atascadero #1 16,993,976 N 255,511 588,711 844,222 5 2004/2005 Redevelopment Bonds Bonds Issued On or Before 12/31/10 11/1/2004 9/1/2034 Bank of New York Mellon Trustee services for the life of the 2004/2005 Bonds Atascadero #1 54,300 N - 6 City Loan #1 entered into in 1998 City/County Loans On or Before 6/27/11 11/1/1998 1/1/2099 City of Atascadero Loan for Start-up costs Atascadero #1 155,175 N - 7 City Loan #2 entered into in 2001 City/County Loans On or Before 6/27/11 6/28/2001 1/1/2099 City of Atascadero Revolving Loan Atascadero #1 500,000 N - 8 City Loan #3 entered into in 2002 Dissolution Audits 6/12/2002 1/1/2099 City of Atascadero Loan for purchase of building housing an adult store Atascadero #1 720,000 N - 10 Administration Allowance Admin Costs 1/1/2014 6/30/2014 City of Atascadero Administrative expenses for successor agency in accordance with AB1X26 through June 2016 including - office expense, postage, legal notices, computer costs, phone costs, operations, professional development, direct staff time, general overhead Atascadero #1 2,075,000 N 125,000 125,000 11 Colony Square Conditions, Covenants and Restrictions Property Maintenance 6/10/2008 1/1/2099 Colony Square, LLC Contract for required participation in maintenance of common areas for Colony Square (estimated cost is listed for 3 years, however required as long as RDA owns the lot) Atascadero #1 40,000 N 10,000 10,000 12 Maintenance of Creekside Building Property Maintenance 2/23/2010 1/1/2099 Various vendors Maintenance of Creekside Building in accordance with market rate lease agreement with City. City leases building from RDA for $31,133 a month. Lease ends 6/30/13. Atascadero #1 267,400 N 32,600 32,600 17 Maiden Statue Project Improvement/Infrastr ucture 8/28/2012 6/30/2014 Bob's crane Transportation costs to move Maiden Statues back from Ethos to the City and to place the statues Atascadero #1 - Y - 18 Maiden Statue Project Improvement/Infrastr ucture 7/28/2005 6/30/2014 City of Atascadero Staff time associated with managing Maiden Statue Project Atascadero #1 - N - 23 Historic City Hall Earthquake Repair/Rehab Project Improvement/Infrastr ucture 6/28/2011 1/1/2099 Golden State Steel Contract for Structural Steel and Misc. Metals Construction Contract Atascadero #1 Y - 25 Historic City Hall Earthquake Repair/Rehab Project Improvement/Infrastr ucture 4/30/2007 1/1/2099 not yet awarded CEQA / NEPA required mitigation measure for repairing landscaping after construction and ADA/downtown streetscape sidewalk work Atascadero #1 Y - 45 Historic City Hall Earthquake Repair/Rehab Project Improvement/Infrastr ucture 1/1/2014 1/1/2099 various contractors Other small construction costs Atascadero #1 - Y - 46 Historic City Hall Earthquake Repair/Rehab Project Improvement/Infrastr ucture 1/1/2014 1/1/2099 various construction contractors Construction contingency Atascadero #1 - Y - - - 122 2004/2005 Redevelopment Bonds Bonds Issued On or Before 12/31/10 11/1/2004 9/1/2034 Bank of New York Mellon Increase of cash with fiscal agent balance due to decrease in market value of investments held by fiscal agent Atascadero #1 - Y - 123 Sale of Creekside Building Property Dispositions 1/1/2014 1/1/2099 Unknown Costs associated with marketing and sale of Creekside Building in accordance with PMP Atascadero #1 120,000 N 100,000 100,000 124 Historic City Hall Earthquake Repair/Rehab Project Improvement/Infrastr ucture 1/1/2014 1/1/2099 FEMA FEMA grant adjustments Atascadero #1 N - 125 Historic City Hall Earthquake Repair/Rehab Project Improvement/Infrastr ucture 1/1/2014 1/1/2099 CalOES Cal OES grant adjustments Atascadero #1 N - Recognized Obligation Payment Schedule (ROPS 14-15B) - ROPS Detail January 1, 2015 through June 30, 2015 (Report Amounts in Whole Dollars) Item #Payee Description/Project Scope Project Area Total Outstanding Debt or Obligation Retired Funding Source Six-Month TotalProject Name / Debt Obligation Obligation Type Contract/Agreement Execution Date RPTTF Non-Redevelopment Property Tax Trust Fund (Non-RPTTF) Contract/Agreement Termination Date ITEM NUMBER: SA C-1 DATE: 09/23/14 ATTACHMENT: 1 A B C D E F G H I J K L M N O P Bond Proceeds Reserve Balance Other Funds Non-Admin Admin Recognized Obligation Payment Schedule (ROPS 14-15B) - ROPS Detail January 1, 2015 through June 30, 2015 (Report Amounts in Whole Dollars) Item #Payee Description/Project Scope Project Area Total Outstanding Debt or Obligation Retired Funding Source Six-Month TotalProject Name / Debt Obligation Obligation Type Contract/Agreement Execution Date RPTTF Non-Redevelopment Property Tax Trust Fund (Non-RPTTF) Contract/Agreement Termination Date 126 Demolition of RDA portable building Property Dispositions 1/1/2099 1/1/2099 Unknown Demolition of RDA portable building 15,000 N 15,000 15,000 127 Lease for former Chamber building Property Maintenance 5/1/2009 1/1/2099 City of Atascadero Lease of Land that RDA portable sits on 1,000 N 1,000 1,000 128 Historic City Hall Earthquake Repair/Rehab Project Bonds Issued On or Before 12/31/10 1/1/2099 1/1/2099 Unknown Historic City Hall Earthquake Repair/Rehab Project: Exterior Lighting Package 150,000 N - - 129 Master Agreement with City Bonds Issued On or Before 12/31/10 1/1/2099 1/1/2099 City of Atascadero Remaining Bond Funds including activity related to Historic City Hall Earthquake Repair/Rehab 3,896,929 N 3,896,929 3,896,929 130 N - 131 N - 132 N - 133 N - 134 N - 135 N - 136 N - 137 N - 138 N - ITEM NUMBER: SA C-1 DATE: 09/23/14 ATTACHMENT: 1 A B C D E F G H I Other RPTTF Bonds Issued on or before 12/31/10 Bonds Issued on or after 01/01/11 Prior ROPS period balances and DDR RPTTF balances retained Prior ROPS RPTTF distributed as reserve for future period(s) Rent, Grants, Interest, Etc. Non-Admin and Admin ROPS 13-14B Actuals (01/01/14 - 06/30/14) 1 Beginning Available Cash Balance (Actual 01/01/14) 3,925,676 - - 524,022 (6,281,422) 488,333 2 Revenue/Income (Actual 06/30/14) RPTTF amounts should tie to the ROPS 13-14B distribution from the County Auditor-Controller during January 2014 94 587,411 337,531 614,437 3 Expenditures for ROPS 13-14B Enforceable Obligations (Actual 06/30/14) RPTTF amounts, H3 plus H4 should equal total reported actual expenditures in the Report of PPA, Columns L and Q 28,841 - - 262,011 141,872 1,096,179 4 Retention of Available Cash Balance (Actual 06/30/14) RPTTF amount retained should only include the amounts distributed for debt service reserve(s) approved in ROPS 13-14B 849,422 5 ROPS 13-14B RPTTF Prior Period Adjustment RPTTF amount should tie to the self-reported ROPS 13-14B PPA in the Report of PPA, Column S No entry required 6,588 6 Ending Actual Available Cash Balance C to G = (1 + 2 - 3 - 4), H = (1 + 2 - 3 - 4 - 5) 3,896,929 - - - (6,085,763) 3 ROPS 14-15A Estimate (07/01/14 - 12/31/14) 7 Beginning Available Cash Balance (Actual 07/01/14) (C, D, E, G = 4 + 6, F = H4 + F4 + F6, and H = 5 + 6)3,896,929 - - 849,422 (6,085,763) 6,591 8 Revenue/Income (Estimate 12/31/14) RPTTF amounts should tie to the ROPS 14-15A distribution from the County Auditor-Controller during June 2014 - 255,511 200,000 973,107 9 Expenditures for ROPS 14-15A Enforceable Obligations (Estimate 12/31/14)200,000 250,000 973,107 10 Retention of Available Cash Balance (Estimate 12/31/14) RPTTF amount retained should only include the amount distributed for debt service reserve(s) approved in ROPS 14-15A 511,022 11 Ending Estimated Available Cash Balance (7 + 8 - 9 -10)3,696,929 - - 593,911 (6,135,763) 6,591 Recognized Obligation Payment Schedule (ROPS 14-15B) - Report of Cash Balances (Report Amounts in Whole Dollars) Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation. For tips on how to complete the Report of Cash Balances Form, see https://rad.dof.ca.gov/rad- sa/pdf/Cash_Balance_Agency_Tips_Sheet.pdf . Fund Sources Comments Bond Proceeds Reserve Balance Cash Balance Information by ROPS Period ITEM NUMBER: SA C-1 DATE: 09/23/14 ATTACHMENT: 1 A B C D E F G H I J K L M N O P Q R S T Net SA Non-Admin and Admin PPA (Amount Used to Offset ROPS 14-15B Requested RPTTF) Authorized Actual Authorized Actual Authorized Actual Authorized Available RPTTF (ROPS 13-14B distributed + all other available as of 01/1/14) Net Lesser of Authorized / Available Actual Difference (If K is less than L, the difference is zero) Authorized Available RPTTF (ROPS 13-14B distributed + all other available as of 01/1/14) Net Lesser of Authorized / Available Actual Difference (If total actual exceeds total authorized, the total difference is zero) Net Difference (M+R) 4,282,780$ 28,841$ 262,011$ 262,011$ 379,600$ 141,872$ 977,767$ 977,767$ 977,767$ 971,179$ 6,588$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,588$ 1 2010 Reimbursement/ Bond Financing agreement - - - 382,256 382,256 382,256 382,256 - - 2 2010 Reimbursement/ Bond Financing agreement - - - - - - - 3 2004/2005 Redevelopment Bonds - 262,011 262,011 - 580,511 580,511 580,511 580,511 - - 4 2004/2005 Redevelopment Bonds - - - - - - - 5 2004/2005 Redevelopment Bonds - - - - - - - 6 City Loan #1 entered into in 1998 - - - - - - - 7 City Loan #2 entered into in 2001 - - - - - - - 8 City Loan #3 entered into in 2002 - - - - - - - 9 CJPIA Insurance Retrospective Deposit - - - - - - - 10 Administration Allowance - - - - - - - 11 Colony Square Conditions, Covenants and Restrictions - - 5,000 6,063 - - - - 12 Maintenance of Creekside Building - - 24,600 2,180 - - - - 13 Minor Items missed on EOPS adopted by RDA - - - - - - - 14 Lake Park Sign & Frontage Project - - - - - - - 15 Downtown Pedestrian Bridge - - - - - - - 16 Maiden Statue Project 19,780 776 - - - - - - 17 Maiden Statue Project 10,000 22,823 - - - - - - 18 Maiden Statue Project 3,000 - - - - - - 19 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 20 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 21 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 22 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - - 23 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 24 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 25 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - - - 26 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 27 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - - - 28 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 29 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - SA Comments Recognized Obligation Payment Schedule (ROPS 14-15B) - Report of Prior Period Adjustments Reported for the ROPS 13-14B (January 1, 2014 through June 30, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a) (Report Amounts in Whole Dollars) ROPS 13-14B Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 13-14B (January through June 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 14-15B (January through June 2015) period will be offset by the SA’s self-reported ROPS 13-14B prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller. Item # Project Name / Debt Obligation Non-RPTTF Expenditures Non-Admin AdminBond Proceeds Reserve Balance Other Funds RPTTF Expenditures ITEM NUMBER: SA C-1 DATE: 09/23/14 ATTACHMENT: 1 A B C D E F G H I J K L M N O P Q R S T Net SA Non-Admin and Admin PPA (Amount Used to Offset ROPS 14-15B Requested RPTTF) Authorized Actual Authorized Actual Authorized Actual Authorized Available RPTTF (ROPS 13-14B distributed + all other available as of 01/1/14) Net Lesser of Authorized / Available Actual Difference (If K is less than L, the difference is zero) Authorized Available RPTTF (ROPS 13-14B distributed + all other available as of 01/1/14) Net Lesser of Authorized / Available Actual Difference (If total actual exceeds total authorized, the total difference is zero) Net Difference (M+R) 4,282,780$ 28,841$ 262,011$ 262,011$ 379,600$ 141,872$ 977,767$ 977,767$ 977,767$ 971,179$ 6,588$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,588$ SA Comments Recognized Obligation Payment Schedule (ROPS 14-15B) - Report of Prior Period Adjustments Reported for the ROPS 13-14B (January 1, 2014 through June 30, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a) (Report Amounts in Whole Dollars) ROPS 13-14B Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 13-14B (January through June 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 14-15B (January through June 2015) period will be offset by the SA’s self-reported ROPS 13-14B prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller. Item # Project Name / Debt Obligation Non-RPTTF Expenditures Non-Admin AdminBond Proceeds Reserve Balance Other Funds RPTTF Expenditures 30 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - - 31 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 32 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - - - 33 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - - 34 Historic City Hall Repair & Rehabilitation Project - - - - - - - 35 Historic City Hall Repair & Rehabilitation Project - - - - - - - 36 Historic City Hall Repair & Rehabilitation Project - - - - - - - 37 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 38 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 39 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 40 Historic City Hall Repair & Rehabilitation Project - - - - - - - 41 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 42 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 43 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 44 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 45 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 46 Historic City Hall Earthquake Repair/Rehab Project 250,000 5,242 - 250,000 133,629 - - - - 47 Loan from RDA Low/Moderate Housing Fund to RDA General Fund - - - - - - - 48 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 49 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 50 Bond Agreement- Use of Bond Proceeds (City Hall and Identified Blight Elimination projects per June 2010 Board meeting) - - - - - - - ITEM NUMBER: SA C-1 DATE: 09/23/14 ATTACHMENT: 1 A B C D E F G H I J K L M N O P Q R S T Net SA Non-Admin and Admin PPA (Amount Used to Offset ROPS 14-15B Requested RPTTF) Authorized Actual Authorized Actual Authorized Actual Authorized Available RPTTF (ROPS 13-14B distributed + all other available as of 01/1/14) Net Lesser of Authorized / Available Actual Difference (If K is less than L, the difference is zero) Authorized Available RPTTF (ROPS 13-14B distributed + all other available as of 01/1/14) Net Lesser of Authorized / Available Actual Difference (If total actual exceeds total authorized, the total difference is zero) Net Difference (M+R) 4,282,780$ 28,841$ 262,011$ 262,011$ 379,600$ 141,872$ 977,767$ 977,767$ 977,767$ 971,179$ 6,588$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,588$ SA Comments Recognized Obligation Payment Schedule (ROPS 14-15B) - Report of Prior Period Adjustments Reported for the ROPS 13-14B (January 1, 2014 through June 30, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a) (Report Amounts in Whole Dollars) ROPS 13-14B Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 13-14B (January through June 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 14-15B (January through June 2015) period will be offset by the SA’s self-reported ROPS 13-14B prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller. Item # Project Name / Debt Obligation Non-RPTTF Expenditures Non-Admin AdminBond Proceeds Reserve Balance Other Funds RPTTF Expenditures 51 Bond Agreement- Use of Interest on Bond Proceeds (City Hall and 2010 Identified Blight Elimination Projects) - - - - - - - 52 Bond Agreement- Use of Bond Proceeds for completion of 2005 Bond Projects - - - - - - - 53 Bond Agreement- Use of Interest on Bond Proceeds for completion of 2005 Bond Projects - - - - - - - 54 Financial independent audit services (admin) - - - - - - - 55 Legal Services- Administration of Agency - - - - - - - 56 Administration of Agency - - - - - - - 57 Computer and website support for RDA - - - - - - - 58 Administrative support staff for RDA - - - - - - - 59 General overhead and support for RDA (general accounting, payments, council chamber use, agenda preparation, etc…) - - - - - - - 60 Monthly Electricity - - - - - - - 61 Trash pickup service - - - - - - - 62 Downtown Landscape Maintenance Contract - - - - - - - 63 Clean up and maintenance of the downtown area - - - - - - - 64 Fountain Maintenance - - - - - - - 65 Graffiti abatement - - - - - - - 66 Economic Development Staff - - - - - - - 67 Lake Park Sign & Frontage - - - - - - - 68 Lake Park Sign & Frontage - - - - - - - 69 Redevelopment Agency General Fund accounts payable & accrued payroll at January 31, 2012 - - - - - - - 70 Low/Moderate Income Housing Administration Costs - - - - - - - 71 Redevelopment Housing Assistance Strategy - - - - - - - 72 Creek Improvements - - - - - - - 73 Wayfinding Project - - - - - - - 74 Wayfinding Project - - - - - - - 75 Downtown Pedestrian Bridge - - - - - - - 76 Downtown Pedestrian Bridge - - - - - - - 77 Downtown Pedestrian Bridge - - - - - - - 78 Downtown Pedestrian Bridge - - - - - - - 79 Downtown Streetscape III Project - - - - - - - ITEM NUMBER: SA C-1 DATE: 09/23/14 ATTACHMENT: 1 A B C D E F G H I J K L M N O P Q R S T Net SA Non-Admin and Admin PPA (Amount Used to Offset ROPS 14-15B Requested RPTTF) Authorized Actual Authorized Actual Authorized Actual Authorized Available RPTTF (ROPS 13-14B distributed + all other available as of 01/1/14) Net Lesser of Authorized / Available Actual Difference (If K is less than L, the difference is zero) Authorized Available RPTTF (ROPS 13-14B distributed + all other available as of 01/1/14) Net Lesser of Authorized / Available Actual Difference (If total actual exceeds total authorized, the total difference is zero) Net Difference (M+R) 4,282,780$ 28,841$ 262,011$ 262,011$ 379,600$ 141,872$ 977,767$ 977,767$ 977,767$ 971,179$ 6,588$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,588$ SA Comments Recognized Obligation Payment Schedule (ROPS 14-15B) - Report of Prior Period Adjustments Reported for the ROPS 13-14B (January 1, 2014 through June 30, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a) (Report Amounts in Whole Dollars) ROPS 13-14B Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 13-14B (January through June 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 14-15B (January through June 2015) period will be offset by the SA’s self-reported ROPS 13-14B prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller. Item # Project Name / Debt Obligation Non-RPTTF Expenditures Non-Admin AdminBond Proceeds Reserve Balance Other Funds RPTTF Expenditures 80 Downtown Streetscape III Project - - - - - - - 81 Employee Services - - - - - - - 82 Agency Insurance costs - - - - - - - 83 Administration of Agency - - - - - - - 84 Blight Reduction and Economic Growth Contract - - - - - - - 85 Sunken Garden Extra Maintenance Supplies - - - - - - - 86 Downtown Landscape Maintenance Contract - - - - - - - 87 Sunken Garden Holiday Enhancement - - - - - - - 88 Portable toilet service for farmers market - - - - - - - 89 Color copies for ICSC conference - - - - - - - 90 Permit Fee Waiver Program - - - - - - - 91 Façade Improvement Program - - - - - - - 92 Tourism Promotion- SLO Count Visitors and Conference Bureau - - - - - - - 93 Tourism, Marketing and Events Services - - - - - - - 94 Special Events and Promotions - - - - - - - 95 Main Street Program - - - - - - - 96 Marketing tool annual payment - - - - - - - 97 Lake Park Sign & Frontage - - - - - - - 98 Lake Park Sign & Frontage - - - - - - - 99 Zoo Wall Improvement Project - - - - - - - 100 Redevelopment Agency General Fund accounts payable & accrued payroll at June 30, 2011 - - - - - - - 101 Production of Affordable Housing - - - - - - - 102 Redevelopment Agency Low Mod Housing Fund accounts payable & accrued payroll at June 30, 2011 - - - - - - - 103 Blight Elimination Projects Contract - - - - - - - 104 Wayfinding Project - - - - - - - 105 Downtown Property Purchase - - - - - - - 106 Downtown Property Purchase - - - - - - - 107 Downtown Pedestrian Bridge - - - - - - - 108 Downtown Pedestrian Bridge - - - - - - - 109 Downtown Pedestrian Bridge - - - - - - - 110 Downtown Pedestrian Bridge - - - - - - - ITEM NUMBER: SA C-1 DATE: 09/23/14 ATTACHMENT: 1 A B C D E F G H I J K L M N O P Q R S T Net SA Non-Admin and Admin PPA (Amount Used to Offset ROPS 14-15B Requested RPTTF) Authorized Actual Authorized Actual Authorized Actual Authorized Available RPTTF (ROPS 13-14B distributed + all other available as of 01/1/14) Net Lesser of Authorized / Available Actual Difference (If K is less than L, the difference is zero) Authorized Available RPTTF (ROPS 13-14B distributed + all other available as of 01/1/14) Net Lesser of Authorized / Available Actual Difference (If total actual exceeds total authorized, the total difference is zero) Net Difference (M+R) 4,282,780$ 28,841$ 262,011$ 262,011$ 379,600$ 141,872$ 977,767$ 977,767$ 977,767$ 971,179$ 6,588$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,588$ SA Comments Recognized Obligation Payment Schedule (ROPS 14-15B) - Report of Prior Period Adjustments Reported for the ROPS 13-14B (January 1, 2014 through June 30, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a) (Report Amounts in Whole Dollars) ROPS 13-14B Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 13-14B (January through June 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 14-15B (January through June 2015) period will be offset by the SA’s self-reported ROPS 13-14B prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller. Item # Project Name / Debt Obligation Non-RPTTF Expenditures Non-Admin AdminBond Proceeds Reserve Balance Other Funds RPTTF Expenditures 111 Maiden Statue Placement - - - - - - - 112 Centennial Plaza - - - - - - - 113 Downtown Streetscape III Project - - - - - - - 114 Downtown Streetscape III Project - - - - - - - 115 Downtown Streetscape III Project - - - - - - - 116 Downtown Streetscape III Project - - - - - - - 117 Blight Elimination Projects- Fiscal Year 10/11 Expenses (accounts payable June 30, 2011) - - - - - - - 118 Historic City Hall Project Contract and Loan Agreement - - - - - - - 119 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 120 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 121 Historic City Hall Earthquake Repair/Rehab Project - - - - - - - 122 2004/2005 Redevelopment Bonds - - - 15,000 15,000 15,000 8,412 6,588 6,588 123 Sale of Creekside Building - - 100,000 - - - - 124 Historic City Hall Earthquake Repair/Rehab Project 3,000,000 - - - - - - 125 Historic City Hall Earthquake Repair/Rehab Project 1,000,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ITEM NUMBER: SA C-1 DATE: 09/23/14 ATTACHMENT: 1 Item #Notes/Comments ROPS 3 The bond covenants require a cash bond reserve equal to the following year's debt service. (This is in addition to the cash held by the fiscal agent) This means that the cash must be deposited into the fund one year in advance of the bond payment. The amount reported in the RPTTF fund represents the amount to be deposited into the Debt Service Fund cash to meet bond covenants. The amount reported in the Reserve column represents the use of this cash (and/or previously deposited cash) for actual debt service payments on the 2004 bond. ROPS 124- 125 The Historic City Hall Project is funded in part by FEMA, CalOES and CCHE grant funds, with all remaining costs funded by the Redevelopment Agency. CalOES fund a particular scope of work rather than a flat dollar amount, so each invoice is broken out between the work funded by FEMA and CalOES versus the work funded by the Redevelopment Agency. These breakdowns are subject to interpretation by CalOES. At some point after completion of the Project, CalOES will review the charges to the Project and determine the eligibility for funding. It is possible that enforceable obligation contract payments amounts previously reported as funded by "Other" (FEMA/CalOES grants) may later be determined to not be eligible for funding and thus must be funded by Redevelopment Bond funds. Estimated eligible invoice totals currently exceed the authorized CalOES amount. These invoices are also currently reported as "Other" funding sources in anticipation of CalOES increasing their funding to account for these invoices. This may or may not occur. If it does not occur, this line is to adjust the funding source.This line was estimated at $1,000,000 in Bond Proceeds and was offset by -$1,000,000 in Other Funds. However, since the RAD App will not accept the ROPS with negative numbers, the Department of Finance directed the Agency to zero out the numbers here. Although removing these figures from the ROPS detail worksheet allows for functional submittal of the ROPS on the RAD App, the fact remains that the funding sources may need adjustments during this ROPS period and not reporting them on this line due to the technical difficulties with the RAD App submission is only a work-around and does not reflect the potential funding changes that may occur during the period. ROPS 127 Previous ROPS assumed that the portable building would be demolished in 2013 and that the RDA building would no longer be on City land. The Department of Finance recently stated that demolition of the building should run through the ROPS rather than the Property Management Plan. A contract is not yet in place for the demolition, so the termination date of this item in yet unknown, but 1/1/2099 was used as a placeholder until a date can be determined. ROPS 128 This is for expected remaining costs associated with the Historic City Hall Earthquake Repair & Rehabilitation Project. We expect there to be amounts paid on this contract during the period, however- all enforceable obligations for the Historic City Hall Earthquake Repair/Rehabilitation Project will be moved to the City, per the Master Agreement entered into by the Successor Agency and the City of Atascadero. This agreement moves all remaining bond proceed and remaining obligations related to bond proceeds to the City and removes them from the Successor Agency. The expected cost is $50,000 in bond proceeds and $100,000 in Other Funding. Please see ROPS 129 ROPS 129 All enforceable obligations for the Historic City Hall Earthquake Repair/Rehabilitation Project will be moved to the City, per the Master Agreement entered into by the Successor Agency and the City of Atascadero on August 12, 2014 (approved by the Oversight Board on August 21, 2014). The Successor Agency has received its finding of completion; therefor this agreement moves all remaining bond proceed and remaining obligations related to bond proceeds to the City and removes them from the Successor Agency. Please see ROPS 124, 125 and 128. Recognized Obligation Payment Schedule (ROPS 14-15B) - Notes January 1, 2015 through June 30, 2015 ITEM NUMBER: SA C-1 DATE: 09/23/14 ATTACHMENT: 1 Item #Notes/Comments Recognized Obligation Payment Schedule (ROPS 14-15B) - Notes January 1, 2015 through June 30, 2015 ROPS 129 (cont.) The ROPS form does not allow for negative entry; however the master agreement covers all activity related to expenditure of bond proceeds. The Historic City Hall Earthquake Repair/Rehabilitation Project was funded in part by reimbursement grants. While it is unknown at this time which portion of each invoice is paid for by bond proceeds or by FEMA/CalEMA, the Successor Agency has been reporting all invoices or portions thereof that MIGHT be eligible for FEMA/CalEMA reimbursement in the "Other" column. These amounts are subject to change. If the expenditure is not approved by FEMA/CalEMA it is to be funded with the 2010 bond proceeds per the bond issuance documents. Because the amount expended and believed to be eligible significantly exceeds the amount reimbursed, there is currently a large negative cash balance in the "other" column. While not reported on this line due to spreadsheet limitations, it is expected that the negative amount related to the Historic City Hall Repair & Rehabilitation Project will also be moved to the City as of 1/1/15. These disbursements are for multi-year (9-10 years) capital projects. Although staff does its best to estimate progress of the capital project (i.e. when work will be done, when contractors will bill, and finally when contractors will be paid.), there are often timing differences between staff estimates and when the work is paid for. Staff knew there would be some remaining invoices coming in on the Historic Cityhall Earthquake Rehabilitation contracts , but did not know for which contracts. On the ROPS13-14B, the SA reported a lump some estimate on line 46 for all of the Historic Cityhall Earthquake Repair & Rehabilitation contracts. Line 46, therefore reports the total of all invoices paid for the Earthquake Rehabilitation Project including invoices paid on contracts listed on lines 19-45. PPA 46, PPA 19-45 ITEM NUMBER: SA C-1 DATE: 09/23/14 ATTACHMENT: 1 PROGRAM BUDGETS Successor Agency Administrative Allowance FUND CODE 880 620.0000 January - EXPENSE June 2015 CLASSIFICATION DESCRIPTION BASIS AMOUNT Office Expense Postage, printing, copying, business cards, and office Estimated $ 250 supplies Advertising Public hearing notices for successor agency and Estimated 250 oversight board items Insurance- Successor Allocated portion of liability insurance costs. Covers Allocated 5,670 Agency activities successor agency activities, but does not include coverage of the Oversight Board Operating Supplies Items needed for general successor agency and oversight board activities Estimated 80 Vehicle & Equipment Operating Costs Mileage reimbursement Estimated 100 Attorney services Attorney services for successor agency activities Estimated 15,000 Professional Development Successor agency and oversight board training, books, memberships and publications Estimated 1,000 Administrative Charges Allocation of support services including accounts payable, receipts, general accounting, investment, personnel, managerial and legislative services, space rental and other general overhead items Allocated 21,520 Staff Time: administrative agency and board support Agendas, minutes, record retention, correspondence and coordination of meetings Allocated 8,470 Staff Time: general management support for successor agency and board Overall successor agency and oversight board management, attendance at meetings, general staff reports and research Allocated 25,520 Staff Time: Project closeout /asset management & disposal support Project closeout, oversight of sales and marketing of creekside building, creekside building management Allocated 15,950 Staff Time: financial management support Preparation and documentation of ROPS, administrative budgets, & financial reports. Support and response to State Controller's office, Department of Finance, and county auditor controller's reports. Financial review of tax distributions. General financial management and reports. Allocated 31,860 Staff Time: low/moderate income housing administration Annual compliance monitoring in accordance with low/moderate income housing loan documents and other general housing loan program support Allocated 4,560 ITEM NUMBER: C-1 DATE: 09/23/14 ATTACHMENT: 2 PROGRAM BUDGETS Successor Agency Administrative Allowance FUND CODE 880 620.0000 EXPENSE January - June 2015 CLASSIFICATION DESCRIPTION BASIS AMOUNT Overage Budget that exceeds legislative amount of $250,000. These excess costs will be borne by the successor agency. Plugged (5,230) ITEM NUMBER: C-1 DATE: 09/23/14 ATTACHMENT: 2