HomeMy WebLinkAboutSA_2014-09-23_Agenda PacketSPECIAL MEETING
CITY OF ATASCADERO CITY COUNCIL
IN THE CAPACITY OF
SUCCESSOR AGENCY TO THE
COMMUNITY REDEVELOPMENT
AGENCY OF ATASCADERO FOR
REDEVELOPMENT AND HOUSING
PURPOSES1
AGENDA
Tuesday, September 23, 2014
(Immediately following the City Council Regular Session)
City Hall Council Chambers, 4th floor
6500 Palma Avenue
Atascadero, California
(Enter from Lewis Avenue)
REGULAR SESSION – CALL TO ORDER:
ROLL CALL: Mayor O’Malley
Mayor Pro Tem Sturtevant
Council Member Fonzi
Council Member Kelley
Council Member Moreno
APPROVAL OF AGENDA: Roll Call
1 On January 10, 2012, the Atascadero City Council adopted Resolution No. 20 12-002, electing to serve as the
successor to the Community Redevelopment Agency of Atascadero for redevelopment purposes, and also elected to
retain the housing assets and functions previously performed by the Community Redevelopment Agency of
Atascadero.
A. CONSENT CALENDAR: None
COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to
address the Board on any matter not on this agenda and over which the Board has
jurisdiction. Speakers are limited to three minutes. Please state your name and
address for the record before making your presentation. The Board may take action to
direct the staff to place a matter of business on a future agenda. A maximum of 30
minutes will be allowed for Community Forum, unless changed by the Board.)
B. PUBLIC HEARINGS: None
C. MANAGEMENT REPORTS:
1. Approval of Recognized Obligation Payment Schedule 14-15B January
1, 2015 – June 30, 2015
Fiscal Impact: None
Recommendation: Successor Agency Board approve the Draft
Recognized Obligation Payment Schedule (ROPS) for the period of
January 1, 2015 through June 30, 2015 (ROPS 14-15B), including the
Administrative Budget, pursuant to Health and Safety Code.
[Administrative Services]
BOARD ANNOUNCEMENTS AND REPORTS: (On their own initiative, the Board
Members may make a brief announcement or a brief report on their own activities.
Board Members may ask a question for clarification, make a referral to staff or take
action to have staff place a matter of business on a future agenda. The Board may take
action on items listed on the Agenda.)
D. ADJOURNMENT
ITEM NUMBER: SA C-1
DATE: 09/23/14
Successor Agency to the Community
Redevelopment Agency of Atascadero
Staff Report – Administrative Services
Approval of
Recognized Obligation Payment Schedule 14-15B
January 1, 2015 – June 30, 2015
RECOMMENDATION:
Successor Agency Board approve the Draft Recognized Obligation Payment Schedule
(ROPS) for the period of January 1, 2015 through June 30, 2015 (ROPS 14-15B),
including the Administrative Budget, pursuant to Health and Safety Code.
DISCUSSION:
On December 29, 2011, the California Supreme Court delivered its decision in the
California Redevelopment Association v. Matosantos case. The decision upheld AB1x
26, the Dissolution Act, and found AB1x 27, the Alternative Redevelopment Program
Act, unconstitutional. AB1x 26 dissolved the Redevelopment Agency as of February 1,
2012, the new dissolution date established by the Supreme Court. AB 1484 was signed
by the Governor on June 27, 2012 and further changed the process for dissolving
redevelopment agencies.
Under the redevelopment dissolution legislation, the Successor Agency must submit a
Recognized Obligation Payment Schedule (ROPS) on March 1 and October 1 of each
year (the Department of Finance extended this date to October 3, 2014, for the current
filing). The Successor Agency must report all expected obligations for the six month
period starting the following July (March 1 report) or January (October 1 report). In
addition the Successor Agency must report all actual activity for the prior six month
period ending in December (March 1 report) or June (October 1 report). The attached
ROPS covers the period of January 1, 2015 through June 30, 2015, and because it
covers the second half of the fiscal year 2014-2015, it is referred to as ROPS 14-15B.
ABx1 26 provides an administrative Budget for the successor agencies to carry out
wind-down activities of the former redevelopment agenci es and to administer the
Oversight Board. This legislation requires the successor agencies to prepare an
administrative budget every six months to be included with the ROPS.
ITEM NUMBER: SA C-1
DATE: 09/23/14
ABx1 26 34171 (b) states:
“Administrative cost allowance” means an amount that, subject to the approval of
the oversight board, is payable from property tax revenues of up to 5 percent of
the property tax allocated to the successor agency for the 2011 -2012 fiscal year
and up to 3 percent of the property tax allocated to the Redevelopm ent
Obligation Retirement Fund money that is allocated to the successor agency for
each fiscal year thereafter; provided, however that the amount shall not be less
than two hundred fifty thousand dollars ($250,000) for any fiscal year or such
lesser amount as agreed to by the successor agency. However, the allowance
amount shall exclude any administrative costs that can be paid from bond
proceeds or from sources other than property tax.
An administrative allowance of $125,000 ($250,000 / 2) is proposed for the period
January 1, 2015 through June 30, 2015. The Successor Agency will use the
administrative costs, such as staff time, to carry out the Successor Agency and
Oversight Board activities, printing and publication expenses, liability insurance,
technology and website support, special legal costs, training, audit services and general
overhead. Staff expects a reduction in the amount of administrative allowance
necessary beginning in July 2015, due to the winding down of the activities of the former
agency.
The Draft ROPS 14-15B estimates that $ 1,093,817 in Redevelopment Property Tax
Trust Fund (RPTTF) funding will be needed for the January 1, 2015 through June 30,
2015 period.
Once approved by the Successor Agency Board, the ROPS 14 -15B, including the
Administrative Budget, will be submitted for approval to the Oversight Board, the County
Auditor-Controller, the State Controller and the DOF. The DOF will have 45 days to
review the ROPS and to object to items that do not meet the definition of an
Enforceable Obligation.
FISCAL IMPACT:
None for this action. The purpose of approving the Draft Recognized Obligation
Schedules is to ensure that the City acting as Successor Agency will be able to make
certain payments for obligations of the former RDA.
ATTACHMENTS:
1. Draft Recognized Obligation Payment Schedule (ROPS) for the period of January 1,
2015 through June 30, 2015
2. Successor Agency Proposed Administrative Allowance Budget - January 1, 2015
through June 30, 2015
Name of Successor Agency:Atascadero
Name of County:San Luis Obispo
Current Period Requested Funding for Outstanding Debt or Obligation
A 4,310,040$
B 3,896,929
C 255,511
D 157,600
E 1,093,817$
F 968,817
G 125,000
H Current Period Enforceable Obligations (A+E):5,403,857$
Successor Agency Self-Reported Prior Period Adjustment to Current Period RPTTF Requested Funding
I Enforceable Obligations funded with RPTTF (E):1,093,817
J (6,588)
K 1,087,229$
County Auditor Controller Reported Prior Period Adjustment to Current Period RPTTF Requested Funding
L Enforceable Obligations funded with RPTTF (E):1,093,817
M -
N 1,093,817
Name Title
/s/
Signature Date
Recognized Obligation Payment Schedule (ROPS 14-15B) - Summary
Filed for the January 1, 2015 through June 30, 2015 Period
Enforceable Obligations Funded with Non-Redevelopment Property Tax Trust Fund (RPTTF) Funding
Sources (B+C+D):
Non-Administrative Costs (ROPS Detail)
Enforceable Obligations Funded with RPTTF Funding (F+G):
Bond Proceeds Funding (ROPS Detail)
Reserve Balance Funding (ROPS Detail)
Other Funding (ROPS Detail)
Six-Month Total
Administrative Costs (ROPS Detail)
Less Prior Period Adjustment (Report of Prior Period Adjustments Column S)
Adjusted Current Period RPTTF Requested Funding (I-J)
Less Prior Period Adjustment (Report of Prior Period Adjustments Column AA)
Adjusted Current Period RPTTF Requested Funding (L-M)
Certification of Oversight Board Chairman:
Pursuant to Section 34177 (m) of the Health and Safety code, I
hereby certify that the above is a true and accurate Recognized
Obligation Payment Schedule for the above named agency.
ITEM NUMBER: SA C-1
DATE: 09/23/14
ATTACHMENT: 1
A B C D E F G H I J K L M N O P
Bond Proceeds
Reserve
Balance Other Funds Non-Admin Admin
55,520,105$ 3,896,929$ 255,511$ 157,600$ 968,817$ 125,000$ 5,403,857$
1 2010 Reimbursement/ Bond
Financing agreement with City of
Atascadero1
Bonds Issued On or
Before 12/31/10
9/1/2010 10/1/2040 City of Atascadero (then
passed through to bond
holders)
Debt Service on 2010 Bonds Atascadero #1 30,473,925 N 379,106 379,106
2 2010 Reimbursement/ Bond
Financing agreement with City of
Atascadero
Bonds Issued On or
Before 12/31/10
9/1/2010 10/1/2040 City of Atascadero (then
passed through to BNY)
Trustee services for the life of the 2010
Bonds
Atascadero #1 57,400 N -
3 2004/2005 Redevelopment Bonds Bonds Issued On or
Before 12/31/10
11/1/2004 9/1/2034 Bank of New York Mellon Debt Service on 2004/2005 Bonds Atascadero #1 16,993,976 N 255,511 588,711 844,222
5 2004/2005 Redevelopment Bonds Bonds Issued On or
Before 12/31/10
11/1/2004 9/1/2034 Bank of New York Mellon Trustee services for the life of the
2004/2005 Bonds
Atascadero #1 54,300 N -
6 City Loan #1 entered into in 1998 City/County Loans
On or Before 6/27/11
11/1/1998 1/1/2099 City of Atascadero Loan for Start-up costs Atascadero #1 155,175 N -
7 City Loan #2 entered into in 2001 City/County Loans
On or Before 6/27/11
6/28/2001 1/1/2099 City of Atascadero Revolving Loan Atascadero #1 500,000 N -
8 City Loan #3 entered into in 2002 Dissolution Audits 6/12/2002 1/1/2099 City of Atascadero Loan for purchase of building housing
an adult store
Atascadero #1 720,000 N -
10 Administration Allowance Admin Costs 1/1/2014 6/30/2014 City of Atascadero Administrative expenses for successor
agency in accordance with AB1X26
through June 2016 including - office
expense, postage, legal notices,
computer costs, phone costs,
operations, professional development,
direct staff time, general overhead
Atascadero #1 2,075,000 N 125,000 125,000
11 Colony Square Conditions,
Covenants and Restrictions
Property
Maintenance
6/10/2008 1/1/2099 Colony Square, LLC Contract for required participation in
maintenance of common areas for
Colony Square (estimated cost is listed
for 3 years, however required as long
as RDA owns the lot)
Atascadero #1 40,000 N 10,000 10,000
12 Maintenance of Creekside Building Property
Maintenance
2/23/2010 1/1/2099 Various vendors Maintenance of Creekside Building in
accordance with market rate lease
agreement with City. City leases
building from RDA for $31,133 a
month. Lease ends 6/30/13.
Atascadero #1 267,400 N 32,600 32,600
17 Maiden Statue Project Improvement/Infrastr
ucture
8/28/2012 6/30/2014 Bob's crane Transportation costs to move Maiden
Statues back from Ethos to the City
and to place the statues
Atascadero #1 - Y -
18 Maiden Statue Project Improvement/Infrastr
ucture
7/28/2005 6/30/2014 City of Atascadero Staff time associated with managing
Maiden Statue Project
Atascadero #1 - N -
23 Historic City Hall Earthquake
Repair/Rehab Project
Improvement/Infrastr
ucture
6/28/2011 1/1/2099 Golden State Steel Contract for Structural Steel and Misc.
Metals Construction Contract
Atascadero #1 Y -
25 Historic City Hall Earthquake
Repair/Rehab Project
Improvement/Infrastr
ucture
4/30/2007 1/1/2099 not yet awarded CEQA / NEPA required mitigation
measure for repairing landscaping after
construction and ADA/downtown
streetscape sidewalk work
Atascadero #1 Y -
45 Historic City Hall Earthquake
Repair/Rehab Project
Improvement/Infrastr
ucture
1/1/2014 1/1/2099 various contractors Other small construction costs Atascadero #1 - Y -
46 Historic City Hall Earthquake
Repair/Rehab Project
Improvement/Infrastr
ucture
1/1/2014 1/1/2099 various construction
contractors
Construction contingency Atascadero #1 - Y - - -
122 2004/2005 Redevelopment Bonds Bonds Issued On or
Before 12/31/10
11/1/2004 9/1/2034 Bank of New York Mellon Increase of cash with fiscal agent
balance due to decrease in market
value of investments held by fiscal
agent
Atascadero #1 - Y -
123 Sale of Creekside Building Property Dispositions 1/1/2014 1/1/2099 Unknown Costs associated with marketing and
sale of Creekside Building in
accordance with PMP
Atascadero #1 120,000 N 100,000 100,000
124 Historic City Hall Earthquake
Repair/Rehab Project
Improvement/Infrastr
ucture
1/1/2014 1/1/2099 FEMA FEMA grant adjustments Atascadero #1 N -
125 Historic City Hall Earthquake
Repair/Rehab Project
Improvement/Infrastr
ucture
1/1/2014 1/1/2099 CalOES Cal OES grant adjustments Atascadero #1 N -
Recognized Obligation Payment Schedule (ROPS 14-15B) - ROPS Detail
January 1, 2015 through June 30, 2015
(Report Amounts in Whole Dollars)
Item #Payee Description/Project Scope Project Area
Total Outstanding
Debt or Obligation Retired
Funding Source
Six-Month TotalProject Name / Debt Obligation Obligation Type
Contract/Agreement
Execution Date
RPTTF
Non-Redevelopment Property Tax Trust Fund
(Non-RPTTF)
Contract/Agreement
Termination Date
ITEM NUMBER: SA C-1
DATE: 09/23/14
ATTACHMENT: 1
A B C D E F G H I J K L M N O P
Bond Proceeds
Reserve
Balance Other Funds Non-Admin Admin
Recognized Obligation Payment Schedule (ROPS 14-15B) - ROPS Detail
January 1, 2015 through June 30, 2015
(Report Amounts in Whole Dollars)
Item #Payee Description/Project Scope Project Area
Total Outstanding
Debt or Obligation Retired
Funding Source
Six-Month TotalProject Name / Debt Obligation Obligation Type
Contract/Agreement
Execution Date
RPTTF
Non-Redevelopment Property Tax Trust Fund
(Non-RPTTF)
Contract/Agreement
Termination Date
126 Demolition of RDA portable building Property Dispositions 1/1/2099 1/1/2099 Unknown Demolition of RDA portable building 15,000 N 15,000 15,000
127 Lease for former Chamber building Property
Maintenance
5/1/2009 1/1/2099 City of Atascadero Lease of Land that RDA portable sits
on
1,000 N 1,000 1,000
128 Historic City Hall Earthquake
Repair/Rehab Project
Bonds Issued On or
Before 12/31/10
1/1/2099 1/1/2099 Unknown Historic City Hall Earthquake
Repair/Rehab Project: Exterior Lighting
Package
150,000 N - -
129 Master Agreement with City Bonds Issued On or
Before 12/31/10
1/1/2099 1/1/2099 City of Atascadero Remaining Bond Funds including
activity related to Historic City Hall
Earthquake Repair/Rehab
3,896,929 N 3,896,929 3,896,929
130 N -
131 N -
132 N -
133 N -
134 N -
135 N -
136 N -
137 N -
138 N -
ITEM NUMBER: SA C-1
DATE: 09/23/14
ATTACHMENT: 1
A B C D E F G H I
Other RPTTF
Bonds Issued
on or before
12/31/10
Bonds Issued
on or after
01/01/11
Prior ROPS
period balances
and DDR RPTTF
balances
retained
Prior ROPS
RPTTF
distributed as
reserve for
future period(s)
Rent,
Grants,
Interest, Etc.
Non-Admin
and
Admin
ROPS 13-14B Actuals (01/01/14 - 06/30/14)
1 Beginning Available Cash Balance (Actual 01/01/14)
3,925,676 - - 524,022 (6,281,422) 488,333
2 Revenue/Income (Actual 06/30/14)
RPTTF amounts should tie to the ROPS 13-14B distribution from the
County Auditor-Controller during January 2014 94 587,411 337,531 614,437
3 Expenditures for ROPS 13-14B Enforceable Obligations (Actual
06/30/14)
RPTTF amounts, H3 plus H4 should equal total reported actual
expenditures in the Report of PPA, Columns L and Q 28,841 - - 262,011 141,872 1,096,179
4 Retention of Available Cash Balance (Actual 06/30/14)
RPTTF amount retained should only include the amounts distributed for
debt service reserve(s) approved in ROPS 13-14B 849,422
5 ROPS 13-14B RPTTF Prior Period Adjustment
RPTTF amount should tie to the self-reported ROPS 13-14B PPA in the
Report of PPA, Column S No entry required
6,588
6 Ending Actual Available Cash Balance
C to G = (1 + 2 - 3 - 4), H = (1 + 2 - 3 - 4 - 5) 3,896,929 - - - (6,085,763) 3
ROPS 14-15A Estimate (07/01/14 - 12/31/14)
7 Beginning Available Cash Balance (Actual 07/01/14)
(C, D, E, G = 4 + 6, F = H4 + F4 + F6, and H = 5 + 6)3,896,929 - - 849,422 (6,085,763) 6,591
8 Revenue/Income (Estimate 12/31/14)
RPTTF amounts should tie to the ROPS 14-15A distribution from the
County Auditor-Controller during June 2014 - 255,511 200,000 973,107
9 Expenditures for ROPS 14-15A Enforceable Obligations (Estimate
12/31/14)200,000 250,000 973,107
10 Retention of Available Cash Balance (Estimate 12/31/14)
RPTTF amount retained should only include the amount distributed for
debt service reserve(s) approved in ROPS 14-15A 511,022
11 Ending Estimated Available Cash Balance (7 + 8 - 9 -10)3,696,929 - - 593,911 (6,135,763) 6,591
Recognized Obligation Payment Schedule (ROPS 14-15B) - Report of Cash Balances
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available
or when payment from property tax revenues is required by an enforceable obligation. For tips on how to complete the Report of Cash Balances Form, see https://rad.dof.ca.gov/rad-
sa/pdf/Cash_Balance_Agency_Tips_Sheet.pdf .
Fund Sources
Comments
Bond Proceeds Reserve Balance
Cash Balance Information by ROPS Period
ITEM NUMBER: SA C-1
DATE: 09/23/14
ATTACHMENT: 1
A B C D E F G H I J K L M N O P Q R S T
Net SA Non-Admin
and Admin PPA
(Amount Used to
Offset ROPS 14-15B
Requested RPTTF)
Authorized Actual Authorized Actual Authorized Actual Authorized
Available
RPTTF
(ROPS 13-14B
distributed + all other
available as of
01/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If K is less than L,
the difference is
zero) Authorized
Available
RPTTF
(ROPS 13-14B
distributed + all other
available as of
01/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If total actual
exceeds total
authorized, the
total difference is
zero)
Net Difference
(M+R)
4,282,780$ 28,841$ 262,011$ 262,011$ 379,600$ 141,872$ 977,767$ 977,767$ 977,767$ 971,179$ 6,588$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,588$
1 2010 Reimbursement/
Bond Financing agreement
- - - 382,256 382,256 382,256 382,256 - -
2 2010 Reimbursement/
Bond Financing agreement
- - - - - - -
3 2004/2005 Redevelopment
Bonds - 262,011 262,011 - 580,511 580,511 580,511 580,511 - -
4 2004/2005 Redevelopment
Bonds - - - - - - -
5 2004/2005 Redevelopment
Bonds - - - - - - -
6 City Loan #1 entered into in
1998 - - - - - - -
7 City Loan #2 entered into in
2001 - - - - - - -
8 City Loan #3 entered into in
2002 - - - - - - -
9 CJPIA Insurance
Retrospective Deposit - - - - - - -
10 Administration Allowance - - - - - - -
11 Colony Square Conditions,
Covenants and Restrictions - - 5,000 6,063 - - - -
12 Maintenance of Creekside
Building - - 24,600 2,180 - - - -
13 Minor Items missed on
EOPS adopted by RDA - - - - - - -
14 Lake Park Sign & Frontage
Project - - - - - - -
15 Downtown Pedestrian
Bridge - - - - - - -
16 Maiden Statue Project 19,780 776 - - - - - -
17 Maiden Statue Project 10,000 22,823 - - - - - -
18 Maiden Statue Project 3,000 - - - - - -
19 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
20 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
21 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
22 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - - -
23 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
24 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
25 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - - - -
26 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
27 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - - - -
28 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
29 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
SA Comments
Recognized Obligation Payment Schedule (ROPS 14-15B) - Report of Prior Period Adjustments
Reported for the ROPS 13-14B (January 1, 2014 through June 30, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a)
(Report Amounts in Whole Dollars)
ROPS 13-14B Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 13-14B (January through June 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS
14-15B (January through June 2015) period will be offset by the SA’s self-reported ROPS 13-14B prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller.
Item #
Project Name / Debt
Obligation
Non-RPTTF Expenditures
Non-Admin AdminBond Proceeds Reserve Balance Other Funds
RPTTF Expenditures
ITEM NUMBER: SA C-1
DATE: 09/23/14
ATTACHMENT: 1
A B C D E F G H I J K L M N O P Q R S T
Net SA Non-Admin
and Admin PPA
(Amount Used to
Offset ROPS 14-15B
Requested RPTTF)
Authorized Actual Authorized Actual Authorized Actual Authorized
Available
RPTTF
(ROPS 13-14B
distributed + all other
available as of
01/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If K is less than L,
the difference is
zero) Authorized
Available
RPTTF
(ROPS 13-14B
distributed + all other
available as of
01/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If total actual
exceeds total
authorized, the
total difference is
zero)
Net Difference
(M+R)
4,282,780$ 28,841$ 262,011$ 262,011$ 379,600$ 141,872$ 977,767$ 977,767$ 977,767$ 971,179$ 6,588$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,588$
SA Comments
Recognized Obligation Payment Schedule (ROPS 14-15B) - Report of Prior Period Adjustments
Reported for the ROPS 13-14B (January 1, 2014 through June 30, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a)
(Report Amounts in Whole Dollars)
ROPS 13-14B Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 13-14B (January through June 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS
14-15B (January through June 2015) period will be offset by the SA’s self-reported ROPS 13-14B prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller.
Item #
Project Name / Debt
Obligation
Non-RPTTF Expenditures
Non-Admin AdminBond Proceeds Reserve Balance Other Funds
RPTTF Expenditures
30 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - - -
31 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
32 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - - - -
33 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - - -
34 Historic City Hall Repair &
Rehabilitation Project - - - - - - -
35 Historic City Hall Repair &
Rehabilitation Project - - - - - - -
36 Historic City Hall Repair &
Rehabilitation Project - - - - - - -
37 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
38 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
39 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
40 Historic City Hall Repair &
Rehabilitation Project - - - - - - -
41 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
42 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
43 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
44 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
45 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
46 Historic City Hall
Earthquake Repair/Rehab
Project 250,000 5,242 - 250,000 133,629 - - - -
47 Loan from RDA
Low/Moderate Housing
Fund to RDA General Fund
- - - - - - -
48 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
49 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
50 Bond Agreement- Use of
Bond Proceeds (City Hall
and Identified Blight
Elimination projects per
June 2010 Board meeting) - - - - - - -
ITEM NUMBER: SA C-1
DATE: 09/23/14
ATTACHMENT: 1
A B C D E F G H I J K L M N O P Q R S T
Net SA Non-Admin
and Admin PPA
(Amount Used to
Offset ROPS 14-15B
Requested RPTTF)
Authorized Actual Authorized Actual Authorized Actual Authorized
Available
RPTTF
(ROPS 13-14B
distributed + all other
available as of
01/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If K is less than L,
the difference is
zero) Authorized
Available
RPTTF
(ROPS 13-14B
distributed + all other
available as of
01/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If total actual
exceeds total
authorized, the
total difference is
zero)
Net Difference
(M+R)
4,282,780$ 28,841$ 262,011$ 262,011$ 379,600$ 141,872$ 977,767$ 977,767$ 977,767$ 971,179$ 6,588$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,588$
SA Comments
Recognized Obligation Payment Schedule (ROPS 14-15B) - Report of Prior Period Adjustments
Reported for the ROPS 13-14B (January 1, 2014 through June 30, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a)
(Report Amounts in Whole Dollars)
ROPS 13-14B Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 13-14B (January through June 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS
14-15B (January through June 2015) period will be offset by the SA’s self-reported ROPS 13-14B prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller.
Item #
Project Name / Debt
Obligation
Non-RPTTF Expenditures
Non-Admin AdminBond Proceeds Reserve Balance Other Funds
RPTTF Expenditures
51 Bond Agreement- Use of
Interest on Bond Proceeds
(City Hall and 2010
Identified Blight Elimination
Projects) - - - - - - -
52 Bond Agreement- Use of
Bond Proceeds for
completion of 2005 Bond
Projects - - - - - - -
53 Bond Agreement- Use of
Interest on Bond Proceeds
for completion of 2005 Bond
Projects - - - - - - -
54 Financial independent audit
services (admin) - - - - - - -
55 Legal Services-
Administration of Agency - - - - - - -
56 Administration of Agency - - - - - - -
57 Computer and website
support for RDA - - - - - - -
58 Administrative support staff
for RDA - - - - - - -
59 General overhead and
support for RDA (general
accounting, payments,
council chamber use,
agenda preparation, etc…) - - - - - - -
60 Monthly Electricity - - - - - - -
61 Trash pickup service - - - - - - -
62 Downtown Landscape
Maintenance Contract - - - - - - -
63 Clean up and maintenance
of the downtown area - - - - - - -
64 Fountain Maintenance - - - - - - -
65 Graffiti abatement - - - - - - -
66 Economic Development
Staff - - - - - - -
67 Lake Park Sign & Frontage
- - - - - - -
68 Lake Park Sign & Frontage
- - - - - - -
69 Redevelopment Agency
General Fund accounts
payable & accrued payroll
at January 31, 2012 - - - - - - -
70 Low/Moderate Income
Housing Administration
Costs - - - - - - -
71 Redevelopment Housing
Assistance Strategy - - - - - - -
72 Creek Improvements - - - - - - -
73 Wayfinding Project - - - - - - -
74 Wayfinding Project - - - - - - -
75 Downtown Pedestrian
Bridge - - - - - - -
76 Downtown Pedestrian
Bridge - - - - - - -
77 Downtown Pedestrian
Bridge - - - - - - -
78 Downtown Pedestrian
Bridge - - - - - - -
79 Downtown Streetscape III
Project - - - - - - -
ITEM NUMBER: SA C-1
DATE: 09/23/14
ATTACHMENT: 1
A B C D E F G H I J K L M N O P Q R S T
Net SA Non-Admin
and Admin PPA
(Amount Used to
Offset ROPS 14-15B
Requested RPTTF)
Authorized Actual Authorized Actual Authorized Actual Authorized
Available
RPTTF
(ROPS 13-14B
distributed + all other
available as of
01/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If K is less than L,
the difference is
zero) Authorized
Available
RPTTF
(ROPS 13-14B
distributed + all other
available as of
01/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If total actual
exceeds total
authorized, the
total difference is
zero)
Net Difference
(M+R)
4,282,780$ 28,841$ 262,011$ 262,011$ 379,600$ 141,872$ 977,767$ 977,767$ 977,767$ 971,179$ 6,588$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,588$
SA Comments
Recognized Obligation Payment Schedule (ROPS 14-15B) - Report of Prior Period Adjustments
Reported for the ROPS 13-14B (January 1, 2014 through June 30, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a)
(Report Amounts in Whole Dollars)
ROPS 13-14B Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 13-14B (January through June 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS
14-15B (January through June 2015) period will be offset by the SA’s self-reported ROPS 13-14B prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller.
Item #
Project Name / Debt
Obligation
Non-RPTTF Expenditures
Non-Admin AdminBond Proceeds Reserve Balance Other Funds
RPTTF Expenditures
80 Downtown Streetscape III
Project - - - - - - -
81 Employee Services - - - - - - -
82 Agency Insurance costs - - - - - - -
83 Administration of Agency - - - - - - -
84 Blight Reduction and
Economic Growth Contract - - - - - - -
85 Sunken Garden Extra
Maintenance Supplies - - - - - - -
86 Downtown Landscape
Maintenance Contract - - - - - - -
87 Sunken Garden Holiday
Enhancement - - - - - - -
88 Portable toilet service for
farmers market - - - - - - -
89 Color copies for ICSC
conference - - - - - - -
90 Permit Fee Waiver
Program - - - - - - -
91 Façade Improvement
Program - - - - - - -
92 Tourism Promotion- SLO
Count Visitors and
Conference Bureau - - - - - - -
93 Tourism, Marketing and
Events Services - - - - - - -
94 Special Events and
Promotions - - - - - - -
95 Main Street Program - - - - - - -
96 Marketing tool annual
payment - - - - - - -
97 Lake Park Sign & Frontage
- - - - - - -
98 Lake Park Sign & Frontage
- - - - - - -
99 Zoo Wall Improvement
Project - - - - - - -
100 Redevelopment Agency
General Fund accounts
payable & accrued payroll
at June 30, 2011 - - - - - - -
101 Production of Affordable
Housing - - - - - - -
102 Redevelopment Agency
Low Mod Housing Fund
accounts payable & accrued
payroll at June 30, 2011
- - - - - - -
103 Blight Elimination Projects
Contract - - - - - - -
104 Wayfinding Project - - - - - - -
105 Downtown Property
Purchase - - - - - - -
106 Downtown Property
Purchase - - - - - - -
107 Downtown Pedestrian
Bridge - - - - - - -
108 Downtown Pedestrian
Bridge - - - - - - -
109 Downtown Pedestrian
Bridge - - - - - - -
110 Downtown Pedestrian
Bridge - - - - - - -
ITEM NUMBER: SA C-1
DATE: 09/23/14
ATTACHMENT: 1
A B C D E F G H I J K L M N O P Q R S T
Net SA Non-Admin
and Admin PPA
(Amount Used to
Offset ROPS 14-15B
Requested RPTTF)
Authorized Actual Authorized Actual Authorized Actual Authorized
Available
RPTTF
(ROPS 13-14B
distributed + all other
available as of
01/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If K is less than L,
the difference is
zero) Authorized
Available
RPTTF
(ROPS 13-14B
distributed + all other
available as of
01/1/14)
Net Lesser of
Authorized /
Available Actual
Difference
(If total actual
exceeds total
authorized, the
total difference is
zero)
Net Difference
(M+R)
4,282,780$ 28,841$ 262,011$ 262,011$ 379,600$ 141,872$ 977,767$ 977,767$ 977,767$ 971,179$ 6,588$ 125,000$ 125,000$ $ 125,000 125,000$ -$ 6,588$
SA Comments
Recognized Obligation Payment Schedule (ROPS 14-15B) - Report of Prior Period Adjustments
Reported for the ROPS 13-14B (January 1, 2014 through June 30, 2014) Period Pursuant to Health and Safety Code (HSC) section 34186 (a)
(Report Amounts in Whole Dollars)
ROPS 13-14B Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 13-14B (January through June 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS
14-15B (January through June 2015) period will be offset by the SA’s self-reported ROPS 13-14B prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor-controller (CAC) and the State Controller.
Item #
Project Name / Debt
Obligation
Non-RPTTF Expenditures
Non-Admin AdminBond Proceeds Reserve Balance Other Funds
RPTTF Expenditures
111 Maiden Statue Placement - - - - - - -
112 Centennial Plaza - - - - - - -
113 Downtown Streetscape III
Project - - - - - - -
114 Downtown Streetscape III
Project - - - - - - -
115 Downtown Streetscape III
Project - - - - - - -
116 Downtown Streetscape III
Project - - - - - - -
117 Blight Elimination Projects-
Fiscal Year 10/11 Expenses
(accounts payable June 30,
2011) - - - - - - -
118 Historic City Hall Project
Contract and Loan
Agreement - - - - - - -
119 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
120 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
121 Historic City Hall
Earthquake Repair/Rehab
Project - - - - - - -
122 2004/2005 Redevelopment
Bonds - - - 15,000 15,000 15,000 8,412 6,588 6,588
123 Sale of Creekside Building - - 100,000 - - - -
124 Historic City Hall
Earthquake Repair/Rehab
Project 3,000,000 - - - - - -
125 Historic City Hall
Earthquake Repair/Rehab
Project 1,000,000 - - - - - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
ITEM NUMBER: SA C-1
DATE: 09/23/14
ATTACHMENT: 1
Item #Notes/Comments
ROPS 3 The bond covenants require a cash bond reserve equal to the following year's debt service. (This is in addition to the cash held by the
fiscal agent) This means that the cash must be deposited into the fund one year in advance of the bond payment. The amount reported
in the RPTTF fund represents the amount to be deposited into the Debt Service Fund cash to meet bond covenants. The amount
reported in the Reserve column represents the use of this cash (and/or previously deposited cash) for actual debt service payments on
the 2004 bond.
ROPS 124-
125
The Historic City Hall Project is funded in part by FEMA, CalOES and CCHE grant funds, with all remaining costs funded by the
Redevelopment Agency. CalOES fund a particular scope of work rather than a flat dollar amount, so each invoice is broken out between
the work funded by FEMA and CalOES versus the work funded by the Redevelopment Agency. These breakdowns are subject to
interpretation by CalOES. At some point after completion of the Project, CalOES will review the charges to the Project and determine the
eligibility for funding. It is possible that enforceable obligation contract payments amounts previously reported as funded by "Other"
(FEMA/CalOES grants) may later be determined to not be eligible for funding and thus must be funded by Redevelopment Bond funds.
Estimated eligible invoice totals currently exceed the authorized CalOES amount. These invoices are also currently reported as "Other"
funding sources in anticipation of CalOES increasing their funding to account for these invoices. This may or may not occur. If it does not
occur, this line is to adjust the funding source.This line was estimated at $1,000,000 in Bond Proceeds and was offset by -$1,000,000 in
Other Funds. However, since the RAD App will not accept the ROPS with negative numbers, the Department of Finance directed the
Agency to zero out the numbers here. Although removing these figures from the ROPS detail worksheet allows for functional submittal of
the ROPS on the RAD App, the fact remains that the funding sources may need adjustments during this ROPS period and not reporting
them on this line due to the technical difficulties with the RAD App submission is only a work-around and does not reflect the potential
funding changes that may occur during the period.
ROPS 127 Previous ROPS assumed that the portable building would be demolished in 2013 and that the RDA building would no longer be on City
land. The Department of Finance recently stated that demolition of the building should run through the ROPS rather than the Property
Management Plan. A contract is not yet in place for the demolition, so the termination date of this item in yet unknown,
but 1/1/2099 was used as a placeholder until a date can be determined.
ROPS 128 This is for expected remaining costs associated with the Historic City Hall Earthquake Repair & Rehabilitation Project. We expect there to
be amounts paid on this contract during the period, however- all enforceable obligations for the Historic City Hall Earthquake
Repair/Rehabilitation Project will be moved to the City, per the Master Agreement entered into by the Successor Agency and the City of
Atascadero. This agreement moves all remaining bond proceed and remaining obligations related to bond proceeds to the City and
removes them from the Successor Agency. The expected cost is $50,000 in bond proceeds and $100,000 in Other Funding. Please see
ROPS 129
ROPS 129 All enforceable obligations for the Historic City Hall Earthquake Repair/Rehabilitation Project will be moved to the City, per the Master
Agreement entered into by the Successor Agency and the City of Atascadero on August 12, 2014 (approved by the Oversight Board on
August 21, 2014). The Successor Agency has received its finding of completion; therefor this agreement moves all remaining bond
proceed and remaining obligations related to bond proceeds to the City and removes them from the Successor Agency. Please see
ROPS 124, 125 and 128.
Recognized Obligation Payment Schedule (ROPS 14-15B) - Notes
January 1, 2015 through June 30, 2015
ITEM NUMBER: SA C-1
DATE: 09/23/14
ATTACHMENT: 1
Item #Notes/Comments
Recognized Obligation Payment Schedule (ROPS 14-15B) - Notes
January 1, 2015 through June 30, 2015
ROPS 129
(cont.)
The ROPS form does not allow for negative entry; however the master agreement covers all activity related to expenditure of bond
proceeds. The Historic City Hall Earthquake Repair/Rehabilitation Project was funded in part by reimbursement grants. While it is
unknown at this time which portion of each invoice is paid for by bond proceeds or by FEMA/CalEMA, the Successor Agency has been
reporting all invoices or portions thereof that MIGHT be eligible for FEMA/CalEMA reimbursement in the "Other" column. These amounts
are subject to change. If the expenditure is not approved by FEMA/CalEMA it is to be funded with the 2010 bond proceeds per the bond
issuance documents. Because the amount expended and believed to be eligible significantly exceeds the amount reimbursed, there is
currently a large negative cash balance in the "other" column. While not reported on this line due to spreadsheet limitations, it is expected
that the negative amount related to the Historic City Hall Repair & Rehabilitation Project will also be moved to the City as of 1/1/15.
These disbursements are for multi-year (9-10 years) capital projects. Although staff does its best to estimate progress of the capital
project
(i.e. when work will be done, when contractors will bill, and finally when contractors will be paid.), there are often timing differences
between staff estimates and when the work is paid for. Staff knew there would be some remaining invoices coming in on the Historic
Cityhall Earthquake Rehabilitation contracts , but did not know for which contracts. On the ROPS13-14B, the SA reported a lump some
estimate on line 46 for all of the Historic Cityhall Earthquake Repair & Rehabilitation contracts. Line 46, therefore reports the total of all
invoices paid for the Earthquake Rehabilitation Project including invoices paid on contracts listed on lines 19-45.
PPA 46,
PPA 19-45
ITEM NUMBER: SA C-1
DATE: 09/23/14
ATTACHMENT: 1
PROGRAM BUDGETS
Successor Agency Administrative Allowance
FUND CODE
880 620.0000
January -
EXPENSE June 2015
CLASSIFICATION DESCRIPTION BASIS AMOUNT
Office Expense Postage, printing, copying, business cards, and office Estimated $ 250
supplies
Advertising Public hearing notices for successor agency and Estimated 250
oversight board items
Insurance- Successor Allocated portion of liability insurance costs. Covers Allocated 5,670
Agency activities successor agency activities, but does not include
coverage of the Oversight Board
Operating Supplies Items needed for general successor agency and
oversight board activities
Estimated 80
Vehicle & Equipment
Operating Costs
Mileage reimbursement Estimated 100
Attorney services Attorney services for successor agency activities Estimated 15,000
Professional
Development
Successor agency and oversight board training, books,
memberships and publications
Estimated 1,000
Administrative Charges Allocation of support services including accounts
payable, receipts, general accounting, investment,
personnel, managerial and legislative services, space
rental and other general overhead items
Allocated 21,520
Staff Time: administrative
agency and board
support
Agendas, minutes, record retention, correspondence
and coordination of meetings
Allocated 8,470
Staff Time: general
management support for
successor agency and
board
Overall successor agency and oversight board
management, attendance at meetings, general staff
reports and research
Allocated 25,520
Staff Time: Project
closeout /asset
management & disposal
support
Project closeout, oversight of sales and marketing of
creekside building, creekside building management
Allocated 15,950
Staff Time: financial
management support
Preparation and documentation of ROPS, administrative
budgets, & financial reports. Support and response to
State Controller's office, Department of Finance, and
county auditor controller's reports. Financial review of
tax distributions. General financial management and
reports.
Allocated 31,860
Staff Time: low/moderate
income housing
administration
Annual compliance monitoring in accordance with
low/moderate income housing loan documents and other
general housing loan program support
Allocated 4,560
ITEM NUMBER: C-1
DATE: 09/23/14
ATTACHMENT: 2
PROGRAM BUDGETS
Successor Agency Administrative Allowance
FUND CODE
880 620.0000
EXPENSE
January -
June 2015
CLASSIFICATION DESCRIPTION BASIS AMOUNT
Overage Budget that exceeds legislative amount of $250,000.
These excess costs will be borne by the successor
agency.
Plugged (5,230)
ITEM NUMBER: C-1
DATE: 09/23/14
ATTACHMENT: 2