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HomeMy WebLinkAboutMinutes 0625-070590 Minutes approved as written 8/28/90 ATASCADERO CITY COUNCIL MINUTES SUMMARY 1990-91 BUDGET SESSIONS I - IV SESSION I - Monday, June 25, 1990: Mayor Dexter called the meeting to order at 3:00 p .m. Present : Councilmembers Shiers, Borgeson, Lilley, Mackey and Mayor Dexter Also Present : Councilman-Elect Nimmo; City Treasurer-Elect , Muriel Korba; and City Clerk , Lee Dayka Staff Present : Ray Windsor , City Manager ; Art Montandon, City Attorney; Henry Engen, Community Development Director ; Andy Takata and Alan Metzler , Parks, Recreation and Zoo ; Mark Joseph , Administrative Services Director ; Mike Hicks, Fire Chief; Chief Bud McHale and Lt . John Barlow, Police Department ; Greg Luke, Public Works Director . PURPOSE OF MEETING: To allow staff to give an overview of the proposed operating budget , highlight departmental requests and respond to questions from Council . SUBJECT HIGHLIGHTS: Parks, Recreation & Zoo Department: Andy Takata noted that his department was requesting the upgrading of two part-time positions to full-time and the addition of two new positions; one in Parks and the other in Streets. Police Department: Chief McHale reported that he was asking for one additional civilian position to offset some of the work currently done by BUDGET 6/25/90 - 7/5/90 Page 1 sworn officers. Muriel Korba spoke in support of funding another officer . Council consensus was to put the matter over until the mid- year budget review. Fire Department: Chief Hicks gave credit to Kurt Stone for the department ' s Budget Summary. He noted that he was requesting an additional fire- fighter and a permanent , half-time clerical assistant . Chief Hicks also reported that there currently are no fees being charged for plan checks and suggested that consideration be given to collecting a fee for this service. Additionally, the City Manager noted that the Fire Master Plan would come before Council at their mid-year budget review. Public Works Department : Greg Luke reported that the most significant addition to staff was the Natural Resource Specialist and clarified the requirements of this position. Community Development Department: Henry Engen presented an overview of his department and explained that he was seeking the approval of one new position, Planning Technician. Administrative Services Department : Mark Joseph outlined staffing needs, minor capital and goals for the year . General Government : Mark Joseph reported that staff was recommending that the Deputy City Clerk ' s half-time position be upgraded to full-time. The City Attorney clarified that nuisance abatement had been transferred from Community Development to his departmental budget . THE SESSION WAS ADJOURNED AT 5:45 P.M. TO THE REGULAR MEETING OF JUNE 260 1990 AT 7:00 P.M. IN THE CLUB ROOM. BUDGET 6/25/90 - 7/5/90 Page 2 ATASCADERO CITY COUNCIL MINUTES SUMMARY SESSION II ~- Wednesday, June 27, 1990: Mayor Lilley called the meeting to order at 3: 18 p .m. Present: Councilmembers Shiers, Dexter , Nimmo , and Mayor Lilley Absent: Councilwoman Borgeson Also Present : City Treasurer , Muriel Korba and City Clerk , Lee Dayka Councilwoman Borgeson arrived at 3:22 p.m. Staff Present : Ray Windsor , City Manager ; Art Montandon, City Attorney; Henry Engen, Community Development Director; Alan Metzler , Assistant Director of Parks, Recreation and Zoo ; Mark Joseph , Administrative Services Director ; Mike Hicks, Fire Chief; Greg Luke, Public Works Director . PURPOSE OF MEETINGs For discussions relating to the Capital Budget and Unfunded Budget Requests. SUBJECT m Department:Fire Chief Hicks summarized for Council the Fire Station 1 Expansion and the Public Safety Radio Repeater Station requests. Discussion relating to unfunded requests for personnel and aerial equipment followed . In addition, discussion ensued regarding emergency support by utilizing volunteer assistance during disaster. By common consensus, Council directed staff to come back at the mid-year budget review with au an estimate of cost to provide adequate emergency equipment for this kind of BUDGET 6/25/90 - 7/5/90 Page 3 backup. Public Works Department : Lengthy discussion ensued regarding the Lewis Avenue Footbridge. By Council consensus, staff was directed to come back with conceptual designs for a dry-weather bridge. Mark Joseph clarified that the figure of $9, 150 was the current allocation of LTF/Non-Transit funds earmarked for bike paths. Non-Departmental : The City Manager reminded Council that the Mumford Lot Purchase was the second of four lots the City intends to purchase near the Lake Park and requested a closed session prior to the final budget session scheduled for July 5, 1990. By consensus, Council agreed to meet in a closed session for the purpose of discussion relating to employee salary negotiations and status of acquisition of real property on July 5, 1990. Also discussed was seismic repairs at City Hall . Tub Grinder: Mark Joseph submitted a memorandum to Council regarding the acquisition of a vegetation tub grinder services (see Exhibit A) . Chief Hicks gave a report indicating that although the concept was good , the equipment would be expensive to maintain and that there was little public interest . He suggested that there be a cooperative effort within the cities of the County and suggested that the City Manager confer with other city managers in the County. Mr . Windsor stated that he would pursue the matter . Discussion followed relating to policy of approval and procedure in which Council would hear community agency requests during the third budget session. THE SESSION WAS ADJOURNED AT 5:40 P.M. TO THE THIRD BUDGET SESSION ON JUNE 28, 1990 IN THE ROTUNDA. BUDGET 6/25/90 - 7/5/90 Page 4 / ATASCADERO CITY COUNCIL MINUTES SUMMARY SESSION III - Thursday, June 28, 1990: Mayor Lilley called the meeting to order at 3: 12 p .m. Present : Councilmembers Borgeson, Shiers, Dexter , Nimmo , and Mayor Lilley Also Present : City Treasurer , Muriel Korba and City Clerk , Lee Dayka Staff Present: Ray Windsor , City Manager ; Art Montandon, City Attorney; Henry Engen, Community Development Director ; Alan Metzler , Assistant Director of Parks, Recreation and Zoo ; Mark Joseph , Administrative Services Director ; Mike Hicks, Fire Chief; Greg Luke, Public Works Director . PURPOSE OF MEETINGs To discuss and approve Community Agency Funding Requests. Requests:SUBJECT HIGHLIGHTS: Last Minute Receipts of Last minute requests were received from the Atascadero Girls ' Softball Association and the Friends of the Library. MOTIONi By Councilman Dexter and seconded by Councilwoman 8orgeson to remove the request of the Girls' Softball Association and transfer it to Unfunded Requests for further discussion at the next budget session; motion unanimously carried. There was consensus of Council to hear the request of the Friends of the Library following individual agency requests. Action for Animal Riahts: Robert Dolomite and Daphne Fahsing represented the agency. BUDGET 6/25/90 - 7/5/90 Page 5 MOTION: By Councilwoman Borgeson and seconded by Councilman Shiers to approve the request of $1 ,500; motion unanimously passed by roll call vote. There was Council consensus to remove from the Community Agency Funding Requests segment of the annual budget the followings Atascadero Chamber of Commerce, B. I.A. and the San Luis Obispo County Visitors Bureau and allocate from other sources for contract services. Atascadero Chamber of Commerce : MOTION: By Councilman Dexter and seconded by Councilman Nimmo to approve the request of $22,000; passed 5:0 by roll call vote. B. I .A. : MOTIONS By Councilwoman Borgeson and seconded by Councilman Shiers to approve the request in the amount of $15,748; motion unanimously carried by roll call vote. MOTIONS By Councilman Nimmo and seconded by Councilman Dexter to delegate the Tree Replacement Fund to be used as a priority for the replacement of trees in the downtown up to the amount of $8,248; motion passed 5:0 by roll call vote. San Luis Obispo County Visitors Bureau: MOTION: By Councilman Shiers and seconded by Councilwoman Borgeson to approve the request of $3,800; unanimously passed by roll call vote. There was Council consensus to listen to each of the individual requests before rendering any decisions. Each of the remaining 27 agency requests were then presented. Many of the organizations had a representative present to respond to questions from Council . Friends of the Library Request : After lengthy discussion, Council concurred that this request was not to be considered part of the Community Agency Funding portion of the budget and by common consensus put the matter over until the final budget session scheduled BUDGET 6/25/90 - 7/5/90 Page 6 MOTIONSs The City Manager clarified that voice vote was sufficient , as the final budget would be approved by formal resolution. Upon put to the vote, the following motions of funds requested were approved , seconded and carried by voice vote: Agency Amount Approved Ad-Care Association 500 American Red Cross 250 Artpark 750 Atascadero Babe Ruth 5,000 Atascadero Community Band 5,000 Atascadero Little League 5,000 Atascadero Youth Football 5,000 Bronze Tiger Project 1 ,000 Cal Poly Arts 250 Caring Callers 175 Chumash Council of Campfire 500 Crime Stoppers 500 Easter Seal Society 250 Economic Opportunity Commission 1 ,628 Family Services Center 500 Food Bank Coalition 1 ,000 Hospice of SLO County 500 Hotline of SLO County 500 Mozart Festival Association 250 North County Cycling Club 1 ,000 North County Women ' s Shelter 10,000 Ombudsman Service of SLO 300 R.S.V.P. 500 San Luis County Youth Symphony -O- SLO Gold Coast Chorus -0- Senior Citizens United 2,400 Senior Nutrition Program 500 Resolution 76-90: MOTIONi By Councilman Dexter and seconded by Councilwoman Borgeson to adopt Resolution No . 76-90 approving an interim budget for the Fiscal Year 1990-91 ; motion unanimously carried by roll call vote. THE SESSION WAS ADJOURNED AT APPROXIMATELY 6a45 P.M. TO A CLOSED SESSION FOR THE PURPOSE OF DISCUSSIONS REGARDING EMPLOYEE SALARY BUDGET 6/25/90 - 7/5/90 Page 7 0 0 NEGOTIATIONS AND REGARDING THE STATUS OF ACQUISITION OF REAL PROPERTY (Lots Adjacent to Lake Park) AT 5:00 P.M. ON THURSDAY, JUNE 5, 1990 ATASCADERO CITY COUNCIL MINUTES SUMMARY SESSION IV - July 5. 1990: Mayor Lilley called the meeting to order at 5: 10 p .m. Present : Councilmembers Borgeson, Shiers, Dexter , Nimmo , and Mayor Lilley Also Present : City Treasurer , Muriel Korba and City Clerk, Lee Dayka Staff Present : Ray Windsor , City Manager ; Henry Engen, Community Development Director ; Alan Metzler , Assistant Director of Parks, Recreation and Zoo ; Mark Joseph , Administrative Services Director ; Mike Hicks, Fire Chief; Greg Luke, Public Works Director . PURPOSE OF MEETING: To meet in closed session for the purpose of discussion relating to employee salary negotiations and the status of acquisition of real property, to finalize discussions of the 1990-91 Budget and to award bid for construction of the Sycamore Bridge. The City Manager indicated that the City Attorney, Art Montandon, had experienced car trouble and would be arriving late. Council BUDGET 6/25/90 - 7/5/90 Page e �1 proceeded with the public hearing on the budget review. SUBJECT HIGHLIGHTSs Council Comments: Mark Joseph responded to general questions from Council relating to the Operating Budget , Capital Improvements and Unfunded Requests. In addition, Mr . Joseph clarified the proposed City Attorney ' s budget and brief discussion followed relating to nuisance abatement costs. Councilwoman Borgeson asked for an expenditure memo detailing Mr. Hanley's costs to the City for attorney services. Councilman Nimmo voiced his concerns regarding the proposed upgrading of the City Arborist position to a Natural Resource Specialist and asked that the matter be delayed until after the revised Tree Ordinance has been adopted . Lengthy discussion ensued and Mr. Luke responded to Council questions regarding the proposed position, job duties and the recruitment process. Note: Mr . Montandon arrived at approximately 5:45 p .m. Capital Improvements: Brief discussion followed relating to land acquisition. Mr . Joseph reported that the budget includes only the purchase of the second Mumford lot and clarified that funds received from the sale of a lot on San Benito would be directed towards that purchase. Discussion followed regarding the progress of the B. I .A. downtown parking lot on Traffic Way. The City Manager noted that Council has already authorized the execution of the various agreements and asked Council to reaffirm that they indeed wanted the project completed . Council unanimously confirmed their commitment to the parking lot and directed the City Manager to proceed. Unfunded Requests: Girls ' Softball - The City Manager noted that the Council had received a request from the Girl ' s Softball Association and asked that the matter be postponed until after the Director or Parks, Recreation & Zoo had returned to the country and had the BUDGET 6/25/90 - 7/5/90 Page 9 opportunity to review the request . City Hall - There was brief Council discussion on the building renovation and the City Manager indicated that he did not yet have any plans or estimate of cost for seismic repairs to address the new Un-reinforced Masonry Building Standards. Additionally, it was noted that once the Police Department moved out of City Hall , staff would be requesting a re-organization of deparmental offices. Radio Repeater Station - The City Manager indicated that the Fire Chief and the Police Chief had reviewed this matter and would be coming back to Council with an additional report on this request . Aerial Equipment - 55 ' Snorkel - The Fire Chief urged Council to give serious consideration to this unfunded request . Community Agency Requests : Appeal - Peter Gaw, representing the San Luis Obispo County Youth Symphony, appealed to the Council to grant the group ' s request for funding in the amount of $500. Council previously had not approved any donation. MOTION: By Councilwoman Borgeson and seconded by Councilman Dexter to reconsider the request ; motion carried unanimously. MOTION: By Councilman Nimmo and seconded by Councilman Shiers to approve the request for funds in the amount of $250.00; motion passed 5:0. Friends of the Library - Discussion ensued regarding the Friends of the Library request for funds in the amount of $35,000 to be placed into a building fund for construction of an addition to the present library. Sarah Gronstrand , representing the Friends of the Library, was present and responded to questions from Council . MOTION: By Councilwoman Borgeson and seconded by Councilman Shiers to reconsider the request of the Friends of the Library; motion carried . Discussion followed . MOTION: By Councilman Dexter and seconded by Councilman Nimmo to pledge to reserve $35,000 for the future building BUDGET 6/25/90 - 7/5/90 Page 10 I` fund for the library and that the reservation of that amount and additional amounts in the future be contingent upon reaching an agreement with the County of San Luis Obispo for matching funds for the project ; motion carried 5:0 by roll call vote. Council directed the City Manager to contact the County to begin those discussions. After a short break , the City Manager pointed out that Council would be asked to adopt a resolution approving the new budget at their regular meeting scheduled for July 10, 1990. Sycamore Bridge Construction Award : The City Manager explained that staff had not met the necessary noticing requirements and asked that the matter of awarding the bid for construction of the Sycamore Bridge be deleted from their agenda. MOTION: By Councilman Dexter and seconded by Councilman Nimmo to adjourn to closed session for the purpose of discussions relating to employee salary negotiations and status of acquisition of real property ( lots adjacent to Lake Park) ; motion unanimously passed . THE OPEN SESSION WAS ADJOURNED AT APPROXIMATELY 7: 10 P.M. MOTION: By Councilman Dexter and seconded by Councilwoman Borgeson to go back into open session; motion carried. No action was taken. MOTION: By Councilman Nimmo and seconded by Councilman Shiers to adjourn; motion unanimously passed . MEETING ADJOURNED AT 7:20 P.M. MINUTES RECORDED D PREPARED BY: LEE DA KA, CITY CLERK Attachment : Exhibit A (Staff Report - Mark Joseph ) BUDGET 6/25/90 - 7/5/90 Page 11 REPORT TO CITY COUNCIL CITY OF ATASCADERO Agenda Item: Through: Ray Windsor , City Manager Meeting Date: 6/27/90 From: Mark Joseph , Administrative Services Director SUBJECT: Tub Grinder RECOMMENDATION: Staff seeks direction from Council regarding how to address the acquisition of vegetation tub grinder services. BACKGROUND: As a result of the snow storm of December , 19eB, a tub grinder was loaned to the City for a brief period of time. The equipment was used to grind small tree limbs and other brush . The grinder proved very successful and was considered a viable alternative to backyard burning . Staff was directed to investigate the matter and report back . Based on research conducted by the Fire Chief and using very rough cost estimates, the following analysis is provided: ONE-TIME COSTS Tub Grinder $125,000 ( 1 ) Large Wheel Tractor with Bucket- 50,000 $175,000 *One required; two recommended (for a total of $100,000) . ON-GOING COSTS (4) Maintenance Workers to Operate $ 90,000 Equipment Maintenance Costs 50,000 Misc . Costs (e.g. Insurance) 10,000 $150,000 As can be seen, participating in this program could cost at least $175,000 in Capital Costs (possibly as high as $225,000) and perhaps $150,000 annually. Annual Costs could be reduced if a market can be found for the wood chips. If not , operating costs would actually increase, since disposal costs were not included in this analysis. 0 0 In concluding the cost section, other intangible costs should be discussed . The equipment involved is potentially very hazardous to the operators, in terms of physical harm and noise irritation. Site selection for the grinding operation must be carefully considered , due to the nature of the operation and high noise level . Ironically, to the extent the site is remote enough , it becomes less convenient for citizens to haul their trimmings (and thereby more likely for citizens to prefer burning) . ALTERNATIVES As a result of the high costs involved, it is difficult for staff to recommend the City ' s sole involvement in the program. There are at least three alternatives for Council to consider . Alternative One: Encourage Private Enterprise to provide the service. The by-product -- wood chips -- could be sold to co- generation plants as fuel . To a lesser extent, the chips can also be used for composting and as a mulch material . The two ingredients necessary to make this a feasible project is one, identifying a market or markets to sell to ; and two , assuring adequate volume. The latter could be a problem: although Atascadero is a thickly wooded area, private entrepreneurs usually need a large commercial operation that produces a high output of scrap lumber (an excellent example is a private site in Riverside County, located near a furniture manufacturing plant ) . In addition, vegatative material often has a moisture content too high to be used effectively. Alternative Two : Encourage a joint project with other Cities. This would share expenses and require some type of rotating schedule. The downside is that Atascadero seems to be the only City in the County with a high level of vegetation -- or at least wildland vegetation. This might make it difficult to persuade other cities to participate. Alternative Three: On a periodic basis, rent the necessary equipment and operate a program for brief periods of time. This would eliminate all Capital costs and significantly reduce operating expenses. However , when the program is in effect , existing staff and some equipment would have to be reassigned away from their regular duties. This would create backlogs in those other areas. Site selection would still be a problem. t