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HomeMy WebLinkAboutPC Minutes 08-05-08CALL TO ORDER CITY OF ATASCADERO PLANNING COMMISSION MINUTES Regular Meeting Tuesday, August 5, 2008 — 7:00 P.M. Chairperson Fonzi called the meeting to order at 7:00 p.m. and Commissioner Marks led the Pledge of Allegiance. ROLL CALL Present: Commissioners Heatherington, Jack, O'Keefe, Moreno, O'Grady, Marks, and Chairperson Fonzi Absent: None Others Present: Recording Secretary, Susanne Anshen Administrative Assistant, Annette Manier Staff Present: Community Development Director Warren Frace, Deputy Community Development Director Steve McHarris, and Planning Intern, Scott Kaiser. APPROVAL OF AGENDA MOTION: By Commissioner O'Keefe and seconded by Vice Chairperson Jack to approve the agenda. Motion passed 7:0 by a roll -call vote. PLANNING COMMISSION BUSINESS PC Minutes 08/05/08 Page 1 of 7 PUBLIC COMMENT None Chairperson Fonzi closed the public comment period. DISCLOSURE OF EX PARTE COMMUNICATIONS • Commissioner O'Grady reported visiting the site at 9000 West Front Road, but had no communications with the applicant. • Vice Chairperson Jack stated he too, drove by the property in question, but had no communication with the applicant. CONSENT CALENDAR Commissioner O'Grady pulled Items No. 2 and No. 3 from the Consent Calendar for discussion. 1. APPROVAL OF MINUTES OF THE REGULAR PLANNING COMMISSION MEETING ON JUNE 17, 2008. Chairperson Fonzi and Commissioner O'Keefe would like the word "rod" changed to "wrought" in the last line of the motion on page 6. Commissioner Moreno asked for the spelling of Lynea be changed to Lyne on page 5. MOTION: By Chairperson Fonzi and seconded by Commissioner Heath Heatherington to approve the Minutes as corrected. Motion passed 6:0 by a roll -call vote. (Marks abstained) CONSENT CALENDAR ITEMS PULLED 2. APPROVAL OF TIME EXTENSION ON TENTATIVE TRACT MAP 2005-0067, 1155 EL CAMINO REAL (WENN GROUP, LLC/EDA) 3. APPROVAL OF TIME EXTENSION ON TENTATIVE TRACT MAP 2004-0064 AND TENTATIVE TRACT MAP 2003-0039, 2555, 2605, 2705 EL CAMINO REAL (CENTRAL COAST ASSETS / LAUGHLIN). Commissioner O'Grady questioned the dates referenced in staff's report and Deputy Community Development Director Steve McHarris explained the date for approval (July 15) had not been updated for tonight's date. (Exhibit A) PC Minutes 08/05/08 Page 2 of 7 It was requested that future staff reports provide the approval dates, expiration dates, and state the receipt date of the request. Commissioner Heatherington, questioned staff on the updated Conditions of Approval on Item No. 2, and staff explained that the documents in the packet were incorrect and the documents received tonight were correct due to a staff error. (Exhibit B) MOTION: By Vice Chairperson Jack and seconded by Commissioner Marks, to approve items No. 2 and 3 on the Consent Calendar Motion passed 7:0 by a roll -call vote. PUBLIC HEARINGS 4. PLN 2008-1300, AMENDMENT TO CUP 2003-0108,9000 WEST FRONT Property Owner: West Front Village, LLC, 1301 Chorro Street, San Luis Obispo, CA 93401 Applicant: Richard Shannon, 6755 EI Camino Real, Atascadero, CA 93422 Project Title: PLN 2008-1300/Amendment to CUP 2003-0108 Project 9000 West Front Road, Atascadero, CA 93422 Location: APN 056-131-021, 022 (San Luis Obispo County) Project The proposed Amendment is limited to Exhibit B: Master Plan of Development, Exhibit F: Description: Schematic Landscape Plan and Exhibit G: Architectural Elevation. The Amendment request would separate the previously approved combined gas station/fast food building into two separate buildings. No modifications will be made to the proposed uses or wetland mitigation site. General Plan Designation: General Commercial Zoning District: Commercial Retail / PD -23 Proposed Consistent with previously approved certified Mitigated Negative Declaration. Environmental Determination: Deputy Community Development Director Steve MCHarris and Community Development Director Warren Frace gave the staff report and answered questions of the Commission. Commissioner O'Keefe questioned staff on impact of lights on neighbors and if the chain -linked fence will be removed. Commissioner Heatherington questioned why conditions of approval are being removed and Deputy Community Development Director Steve MCHarris indicated that Conditions of Approval No. 11 stays, and Nos. 12 and 15 should be removed and provided an explanation. PC Minutes 08/05/08 Page 3 of 7 Vice Chairperson Jack asked staff if indirect lighting had been addressed, and staff explained that indirect lighting had been addressed, but we would discuss headlights of cars exiting. Commissioner O'Grady: 1. Asked if the signage met the Municipal Code. Staff will try to answer that tonight. 2. What happens to existing Jack in the Box on EI Camino Real. 3. Asked if site light was addressed and staff indicated it was. 4. What happens if we approve this split and another gas station comes for approval with the environmental conditions that come along with gas stations? Staff explained any gas station would be unlikely, however, it would have to meet all standards for approval by the Commission and other environmental agencies. Commission Marks asked if pole signs are part of the request. Staff explained they were part of the original project approval. Vice Chairperson Jack asked about the pole sign on southern entrance, and whether that would go in now or later? Staff was not sure and indicated the applicant could better answer that question. Commissioner O'Keefe indicated the pole signs, were approved and exceeded height and an exception was approved. Commissioner O'Keefe indicated under condition 10, lists a southern magnolia, typically swamp tree and questioned why it was included here. Staff indicated if they are not drought tolerant, they will be changed out to meet the drought tolerant condition. Chairperson Fonzi asked if there is bike rack. Staff believes there is a bike rack. Chairperson Fonzi asked if there would be outdoor dining. Staff indicated it is not clear they will be able to achieve that, although staff report says there is one. Chairperson Fonzi questioned where there would be paving and which portions would be graded. Staff answered with a slide of the site. Chairperson Fonzi questioned the location of the drive-through location, which staff answered. PUBLIC COMMENT Russ Thompson, R. Thompson Consulting, applicant's representative spoke about the project and answered questions of the Commission., He explained that he was representing owners, Richard Shannon, John Rosetti and Jim Shores. He also introduced, Architect Steve Schneider. PC Minutes 08/05/08 Page 4 of 7 Richard Shannon, partner/owner, thanked the Commission and staff and stated he concurs with staff report as modified, and indicated that the water quality control issue has been completed. Currently, they are being limited on the number of gallons the A.P.C.D. will allow and the site may not be feasible for a gas station. Steve Schneider, Architect for the project, expressed his appreciation for staff's help. Commissioner Heatherington asked Mr. Schneider, owners' architect, about the impact of this project on the existing Jack in the Box. Mr. Schneider indicated there would be no impact. Commissioner Heatherington asked if the new Jack in the Box would be listing the fat, calories, and sodium on the menu. Mr. Schneider stated he was unaware of how Jack in the Box printed their menus. Commissioner O'Grady complimented the development group in moving forward in hard economic times. He does have concern over unfinished projects in Atascadero, and how tall pylon signs would be. Richard Shannon said that the project, as previously approved, called for two 50 -foot pylon signs and he expected them up within two weeks. Vice Chairperson Jack asked Mr. Thompson if local printers were given an opportunity to reproduce big plans? Mr. Thompson indicated the local architect had the printing done and he was unaware of the process. Commissioner O'Keefe complimented the applicant on how well the hotel complimented the City. Commissioner O'Keefe asked Mr. Shannon for further clarification on the potential problem with the A.C.P.D. Mr. Shannon indicated that they were limited on the number of gallons they could pump because of proximity to the residential area. Commissioner Heatherington asked Mr. Thompson if they need to return to the Dept. of Fish & Game, Army Corp, and Regional Water Quality Control Board because of this change. Mr. Thompson indicated that any time a project changes, they need to update agencies with changes. Commissioner Heatherington indicated she had a problem with taking out the portion about the bio -filtering, and asked if that small phrase were added to Condition No. 11, would Mr. Thompson be comfortable with that? Mr. Thompson indicated the process of approval is extremely rigorous and adding that now would add a layer that has already been incorporated into the permit. Commissioner Moreno asked when the project was estimated to complete current phase. Mr. Schneider indicated that if it were approved tonight, they would start within 30 days, and within 90 days, the building would be open. Vice Chairperson Jack complimented the applicant for the attractiveness of the project. PC Minutes 08/05/08 Page 5 of 7 Chairperson Fonzi asked Mr. Schneider about the color palette for the Jack in the Box, and Mr. Schneider indicated it would be the same as the Holiday Inn. Chairperson Fonzi then asked about outdoor dining. The applicant indicated they have no intention to install outdoor dining because there is no space, and it encourages High School kids to loiter. Chairperson Fonzi asked what the hours of operation would be, and the applicant indicated the market usually dictates hours. Chairperson Fonzi closed the Public Comment period. There was Commission discussion regarding the applicants' request for changes to the previously approved project and whether or not lighting and traffic congestion mitigation has been met. Commissioners asked the applicant and the applicant's architect questions on the new configuration of this portion of the project in respect to landscaping wetlands, lighting, and traffic flow from the drive through. MOTION: By Commissioner O'Keefe and seconded by Commissioner Jack to adopt Resolution PC 2008-0040 to approve Amendments to the West Front Village Master Plan of Development based on findings and subject to amended exhibits and changes, amending Condition 10 to remove the words, "All areas shown on the landscape plan shall be landscaped by the developer prior to the final of any single building permit on site.; deleting Conditions 12 and 15; and changing Condition 13 by replacing the word "include" to "shall not exceed." Motion passed 6:1 by a roll -call vote. (Heatherington opposed) COMMUNITY DEVELOPMENT STAFF REPORTS None COMMISSIONER COMMENTS AND REPORTS Commissioner Heatherington asked staff why we received a notice from U.S. Fish & Wildlife about the Delta Smelt. Staff indicated that it was a broadcast to all areas affected by State water projects, and State water goes through Atascadero, and that is why we received notification. Commissioner Moreno would like to reuse the project maps and would like them to be recycled. PC Minutes 08/05/08 Page 6 of 7 Commissioner O'Keefe read a letter complaining about the Kennedy Motorcycles on EI Camino Real and Traffic Way. Staff indicated they were aware of the problem. Staff indicated that if the Commission wanted to direct staff to follow- up on any item, they could request staff to investigate. Commissioner O'Grady asked staff about a July 22, 2008, Memorandum on Eagle Creek Golf Course, Amendment to Master Plan to approve new site landscape plan to remove the driving range and club house to convert to single-family homes. There is some frustration in the neighborhood on lack of progress. Commissioner O'Grady asked what recourse the neighbors could do to accelerate the project. Staff indicated the project is still within the City's requirements. Vice Chairperson Jack requested name badges for Commissioners Marks, Heatherington, Moreno and O'Grady. Commissioner O'Keefe asked if staff investigated complaints that the clubhouse on the Eagle Creek Golf Course was being used as a residence. Staff indicated they had been aware of this complaint, and found no one using the clubhouse. DIRECTOR'S REPORT Community Development Director Warren Frace indicated the next meeting of the Planning Commission would be August 19, 2008. Deputy Community Development Director Steve McHarris indicated there were some tentative items such as a tree removal, but the items were tentative at this point. ADJOURNMENT Chairperson Fonzi adjourned the meeting at 8:32 p.m. to the next regularly scheduled meeting of the Planning Commission on August 19, 2008. ►yill►l1jix+'11111UN4:7_1N4111 YA Susanne Anshen, Recording Secretary The following exhibits are available for review in the Community Development Department: Exhibit A - Memorandum dated August 5, 2008, from Steve McHarris, Deputy CD Director Re: TTM 2004-0064 Exhibit B - Memorandum dated August 5, 2008, from Steve McHarris, Deputy CD Director Re: TTM 2005-0067 \\Cityhall\cdvlpmnt\— PC Minutes\PC Minutes 08\PC Draft Minutes 08 05 08.docx PC Minutes 08/05/08 Page 7 of 7