HomeMy WebLinkAboutMinutes 022790MEETNG AGENDA
ATASCADERO CITY COUNCIL ,
FEBRUARY 27n 1990
Mayor Dexter called the regular meeting of the Atascadero City
County to order at 7:02 p.m. The Pledge of Allegiance was led by
Councilwoman Mackey.
ROLL CALLs
Present: CounciImembers Lilley, Mackey, Borgeson, Shiers
and Mayor Dexter.
Staff Present: Ray Windsor, City Manager; Henry Engen, Community
Development Director; Bud McHale, Police Chief;
Andy Takata, Director of Parks, Recreation and
Zoo; Art Montandon, City Attorney; Mark Joseph,
Administrative Services Director; Gary Sims,
Senior Civil Engineer; Lisa Schicker, City
Arborist and Lee Dayka, City Clerk.
COUNCIL :
Councilwoman Borgeson expressed concern regarding the proposed
cost increase of using the Chicago Grade Landfill and stated that
she felt this may cause some to dump debris onto other spots to
avoid these fees. She urged the to City establish a central
place for composting and seriously consider the purchase of a
chipper.
Councilwoman Mackey announced that there was to be a tour of the
Chicago Grade Landfill on Thursday, March 1 at 1:00 P.M.
Councilwoman Borgeson and Mayor Dexter indicated that they would
like to attend.
The City Manager explained, with the emphasis on waste
management, that the cost of landfill usage will continue to
increase and that the community will be looked upon to recycle
and to find alternate ways to deal with trash issues.
Councilwoman Mackey reported that she had had response from the
public in favor of the City's acquisition of a chipper. The City
Manager replied that the issue of the chipper is currently under
study.
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DONATION:6 0
PRESENTATION OF
The City Manager introduced Mr. Andrew Stone, Executive Producer
of "My Blue Heaven". Mr. Stone, representing Warner Bros.
Studios, presented a check in the amount of $5,000 for the
Lakeside Pavilion Fund to the Mayor and extended warm
appreciation to the City for its' cooperation in the production
of the film.
PROCLAMATIONS:
Mayor Dexter proclaimed March 7, 1990 as "Arbor Day" and read the
proclamation. Councilwoman Mackey announced that a ceremony
including demonstrations and the planting of a tree in the memory
of the late City Clerk, Boyd C. Sharitz, would commence at 3:00
p.m. in Sunken Gardens on that date.
The Mayor also read a proclamation declaring March 20-21, 1990 as
American Cancer Society "Daffodil Days".
In addition, Mayor Dexter read the proclamation establishing
February 18-24, 1990 as National FFA Week and presented it to
Councilwoman Borgeson, who accepted it on behalf of the local FFA
chapter.
APPRECIATION:CERTIFICATES OF
Mayor Dexter presented certificates of appreciation to members of
the Boy Scout Troop 104 for their design and construction of the
bus stop shelter located on E. Mall near Palm Avenue.
COMMUNITY FORUM:
Allen Bristol, 9223 Lucinda Lane, spoke on behalf of a
neighborhood planning group of the 3-F Meadows residential area
of Atascadero and stated that they are seeking alternatives to
the repair of their roads and asked the Council to consider
employing a consultant civil engineer to determine the needs.
Gary Sims, Senior Civil Engineer, described the current situation
and the process of initiating the requested road improvements.
Councilwoman Borgeson asked that staff address the issue and come
back with a report at a future meeting. The City Manager stated
that it would be done and advised a motion to formalize the
matter.
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MOTION: By Councilwoman Borgeson and seconded by Councilman
Lilley to place this item on a future agenda for
action; approved by common consensus.
CONSENT CALENDARS
1. JANUARY 230 1990 CITY COUNCIL MINUTES
2. FEBRUARY 130 1990 CITY COUNCIL MINUTES
3. FEBRUARY 26, 1990 CITY COUNCIL MINUTES
4. CITY TREASURER'S REPORT - JANUARY 1990
5. FINANCE DIRECTOR'S REPORT — JANUARY 1990
6. RESOLUTION NO. 8-90 — AMENDING RESOLUTION NO. 76-88, MAKING
CHANGES TO THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF
ATASCADERO AND RAY WINDSOR, CITY MANAGER (Cont'd from
2/13/90)
7. TENTATIVE PARCEL MAP 24-899 10750 SANTA ANA — Subdivision of
two lots into three (Kamm/Dohan/Vaughan)
8. RESOLUTION 23-90 — NOTICE OF COMPLETION/SAN ANDRES STORM
DRAIN
9. ORDINANCE NO. 205 — DELETING THE REQUIREMENT THAT PARKS AND
RECREATION COMMISSIONERS MUST TERMINATE THEIR OFFICE WHEN
SEEKING CITY ELECTIVE OFFICE (Second Reading and Adoption)
10. RESOLUTION NO. 18-90 — AUTHORIZING PARTICIPATION IN THE
JOINT POWERS AGREEMENT WITH S.L.O. COUNTY AND CITIES TO
UPDATE THE NOISE ELEMENT OF THE GENERAL PLAN
11. AWARD BID FOR SOD — TRAFFIC WAY PARK PROJECT
12. RESOLUTION NO. 22-90 — ADOPTING MID—YEAR BUDGET ADJUSTMENTS
(Pursuant to Council action on 2/13/90)
Mayor Dexter read the Consent Calendar. Councilman Lilley asked
to pull item #11 for discussion and Councilman Shiers asked to
pull item #10 for same.
MOTION: By Councilwoman Mackey, and seconded by Councilman
Shiers to approve the Consent Calendar with the
exception of items 10 and 11; passed unanimously by
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roll call vote.
10. - AUTHORIZING PARTICIPATION IN THE
JOINT POWERS AGREEMENT WITH S.L.O. COUNTY AND CITIES TO
UPDATE THE NOISE ELEMENT OF THE GENERAL PLAN
Councilman Shiers referred to Section 9 of the Joint Powers
Agreement (regarding traffic counts and projected future traffic
volumes) and asked that the Del Rio Road area during construction
of the proposed school be included in the study.
Tom Bench, Parks and Recreation Commissioner, asked that the lake
area be included as well, due the on-going controversy with model
speed boat noise.
MOTION: By Councilman Shiers and seconded by Councilwoman
Mackey to approve Resolution No. 18-90; passed
unanimously by roll call vote.
11. AWARD BID FOR SOD - TRAFFIC WAY PARK PROJECT
Councilman Lilley explained that he had received comments from
the public about the high cost and reason for sodding the
ballfield. He reported that due to the time of the year, laying
sod instead of seeding grass would enable completion in time for
this year's softball season.
Councilwoman Mackey stated that she too had received some
complaints about the cost and additional discussion followed.
Councilwoman Borgeson announced that she had received no
complaints but rather positive comments and reiterated that the
Council had already authorized the funds and made a commitment to
the youth of Atascadero. She stated that staff should be
applauded for finding a solution to the problem. Additionally,
Councilwoman Borgeson asked for clarification of the square
footage of sod to which Mark Joseph reported it to be 87,000 sq.
ft.
Councilman Lilley suggested that the City try and save money
elsewhere in the project, perhaps with volunteered labor.
MOTION: By Councilwoman Borgeson and seconded by Councilman
Lilley to award Bid No. 90-3 for 87,000 sq. ft. of sod
for Traffic Way Park youth sports fields to Gilbert's
Landscapes for $28,682.81; passed unanimously by roll
call vote.
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B. z
8. PAVILION DESIGN - AUTHORIZE FINAL FLOOR PLAN AN PROCEED WITH
WORKING DRAWINGS
The City Manager reported that he, along with the Administrative
Services Director, had determined that the General Fund
Contingency Reserve could be used to supplement this project
along with some certificates of participation. Mr. Windsor
recommended the endorsement of Scheme No. 2 for the Lake Park
Pavilion size (for seating up to 300 people) with an actual floor
plan layout similar to Scheme No. 3, subject to final review and
approval by the Pavilion Citizens Committee and the City Council.
He announced that the architect was present to respond to
questions.
Mr. Windsor stated that this agenda item was a separate issue
from the financing, but that there was an effort through the
Chamber of Commerce and Mrs. Sarah Gronstrand for a grassroots
fund-raising committee to help supplement the monies required to
make the pavilion a reality.
Councilwoman Borgeson addressed questions to Mark Joseph
regarding the cost estimate and asked that the full figure of
what it will take to complete the project be looked at. Mr.
Joseph reported on the cost breakdown of construction and
considerations for potential additional costs. He further stated
that after analyzing the costs and the availability of funds, the
project would be possible without depleting the City's reserves.
Councilwoman Mackey expressed her desire to see consideration
given to the historic value of the wooden floor in the present
building. Additional council discussion followed regarding the
use of the flooring and the possible fund-raising sale of floor
pieces as souvenirs.
Councilman Shiers stated that while initially he opted for going
with the less expensive plan° he now believes the smart thing to
do was to go for the larger scheme. He described the building as
one that would be a highlight to the community and given lots of
use. `
'
Councilman Lilley expressed his
support and urged the community
pressure on the budget reserve.
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delight in the zeal for public
to rally together to ease the
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Comments:Public
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Sarah Gronstrand, 7620 Del Rio Road, stated that the old floor
could be put to use and any left overs could be sold as
souvenirs. She read a prepared statement (see Exhibit A)
announcing the formation of the Friends of the Lake pavilion
Committee and described its' goals.
Maggie Rice, Chamber of Commercep addressed the Council and
corrected that there was not a joint effort by the Chamber of
Commerce and Sarah Gronstrand. She stated that although she,
staff and former Chamber president Mike Arrambide were firmly
committed and deeply involved in raising additional funds to
supplement City funding, this was a concerted effort of
individuals and organizations, including Mrs. Gronstrand and many
members of the Chamber of Commerce. She announced that both she
and Mrs. Gronstrand were each giving $500 and had pledge cards
for those who wanted to contribute.
The City Manager acknowledged his error and stated that he looked
forward to making his own pledge to Ms. Rice. Mr. Windsor
further reported that while the City may not get rich on it, the
facility that would raise some revenue and that money would go
back into the General Fund to assist in other Parks and
Recreation improvements or to pay off the certificates of
participation.
Eric Michielssen, 5300 Aguila, spoke in support of the pavilion
project stressing that fund-raising for it is a meaningful
community goal.
Council Comments:
Mayor Dexter commented that donation to the non-profit
organization would be taw -deductible.
Councilwoman Borgeson explained that her previous reservations
were budgetary and that she was now satisfied that the City could
cover this project and was ready to move forward with it.
`
Councilman Lilley expressed his wish to see revenue, outside of
maintenance, be earmarked for the Parks, Recreation and Zoo
Department rather than for the General Fund. Further discussion
regarding this issue ensued. Councilwoman Mackey asked if this
would be an enterprise fund to which the City Manager stated that
it would, and would be accounted for outside the General Fund.
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Mr. Windsor further advised that the Council can make a statement
to the community by passing a resolution outlining the intent for
donated funds and offered to draft such a resolution when timely.
Councilman Shiers thanked Sarah Gronstrand and Maggie Rice for
starting the committee and for their initial donations.
MOTIONs By Councilwoman Borgeson and seconded by Councilman
Shiers to endorse Scheme No. 2 for the Lake Park
Pavilion subject to the Pavilion citizens committee and
City Council; passed unanimously by roll cell vote.
Mayor Dexter called for a break at 8:20 p.m. The meeting
reconvened at 8:33 p.m.
2. _ AUTHORIZE PROPOSED RED CURBING AT
INTERSECTION OF OLMEDA AND TRAFFIC WAY
'
Henry Engen gave staff report with the recommendation to adopt
Resolution 21-90 establishing No Parking areas on Olmeda and
Traffic Way.
Council discussion followed regarding the intersection and
alternatives to red curbing.
The City Manager stated that what's before the Council is a joint
recommendation of the School District and City Staff and that it
is a compromise; given the fact that what was requested was a
crossing guard, which was denied at the Traffic Committee level.
He suggested staggering school hours for the younger children to
relieve some traffic congestion.
In addition, the Mayor and Mr. Engen both stressed that educating
parents, students and motorists to exert caution is crucial.
The City Manager advised that under State law, the City, not the
Schools, is responsible and liable. Discussion pertaining to a
crossing guard ensued and Chief Bud McHale responded to Council
questions. He supported staff recommendation as an alternative
approach to employing a crossing guard.
Additional discussion was held relating to PTA volunteers
crossing children. Councilwoman Mackey stated that the School
District's insurance would not cover such avolunteer and that it
was not a viable solution, although she personally disagreed with
the concept. Councilwoman Borgeson stated that there is more to
life than the cost of insurance and stressed the importance of
protecting children in school. She added that the School
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District should be more aggressive in this concern, and perhaps
look into a possible waiver.
Comment:Public
Sandy Clark, 9240 Mountain View, described the intersection as
the hardest pick-up area in town with the youngest children
involved. She agreed that redlining would provide more
visibility, but that it would create less parking area.
Councilwoman Borgeson asked the Police Chief whether his
department had any personnel to spare, to which he answered that
all his police officers' time is dedicated. He reiterated that
the violators are the parents themselves when they double-park
and supported public education to reduce hazard.
MOTIONm By Councilwoman Mackey and seconded by Councilman
Lilley to approve Resolution E1-90; passed unanimously
by roll call vote.
-
3. PROPOSED RELOCATION OF STOP SIGN AT INTERSECTION OF LOS OSOS
ROAD AND OLD MORRO ROAD EAST:
A. - PROPOSING ELIMINATION OF STOP
INTERSECTION ON OLD MORRO ROAD EAST AT LOS OSOS ROAD
(eliminating th existing stop sign, but not
establishing new` stop on Old Morro Road East)
B. - PROPOSING DESIGNATION OF STOP
INTERSECTION ON OLD MORRO ROAD EAST AT LOS OSOS ROAD
(establishing a new stop sign on Old Morro Road east,
but not eliminating the existing sign on Los Osos Road,
thereby creating a two-way stop intersection)
Henry Engen gave staff report recommending adopting Resolutions
19-9{} and 20-90 eliminating the stop sign at Los Osos Road and
installing a stop sign on Old Morro Road East.
Discussion followed regarding the natural flow of traffic.
Public Comments:
Joan Okeefe, 9985 Old Morro Road, opposed the elimination of the
stop sign and described for Council the traffic flow. She
further stated that it is currently the only mechanism to control
traffic speed.
Marjorie Kidwell, 9980 Old Morro Road East, also opposed the
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elimination of the stop sign stating that it is difficult to get
a stop sign to begin with and would hate to see it removed simply
because it may be inconvenient to some.
Councilwoman Mackey suggested a continuance to allow the Traffic
Committee to take another look at the matter. The City Manager
agreed this was appropriate.
MOTIONS By Councilwoman Mackey and seconded by Councilwoman
Borgeson; passed unanimously by voice vote.
C. INDIVIDUAL DETERMINATION AND/OR ACTIONS
1. City Councils
A. Fiscal Planning Model - Set date for study session
The City Manager gave his report with suggestions for study
session dates and asked Council to get back to him with a
preference. He clarified that this study session would be a
public meeting of the Council. He further advised that once each
councilmember has let him know their individual preference, the
matter would be placed on the agenda and Council would act upon
it at the next meeting.
B. Committee Reports (The following represents ad hoc or
standing committees. Informative status reports will
be given, as felt necessary):
1. City/School Committee - Councilman Lilley reported that
preliminary discussion was held about a gymnasium as
well as the traffic matter that was discussed earlier
(see B-2).
Councilwoman Borgeson asked if minutes were prepared
for these meetings. The City Manager stated that notes
are taken, but they are not recorded. Councilwoman
Borgeson suggested that notes should be given to
Council.
2. North Coastal Transit - No report.
3. S.L.O. Area Coordinating Council - No report.
4. Traffic Committee - No report.
5. Solid/Hazardous Waste Mgt. Committee - No report.
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6. Recycling Committee - Councilwoman Mackey reported that
she had attended a meeting sponsored by the
Garbageman's Association and indicated recycling was
the topic of discussion. The City Manager stated that
it was most informative and educational and suggested
inviting this group to come and make a presentation to
the Council and community. There was additional
Council discussion regarding recycling.
*At this time, Council discussed special trips such as the one to
the landfill (see page 1). Mayor Dexter stated that the City
Attorney had reminded him that the Council must observe the Brown
Act and designate two members of the Council to go on this trip.
Councilwoman Mackey stated that on special trips such as this, no
decisions would be made. The City Attorney clarified that their
mere presence at those meetings is not a violation, but cautioned
the Council against standing in a group and deliberate the
benefit/detriments of the landfill. Council was in agreement.
7. Economic Opportunity Commission - Mayor Dexter reported
that new leadership has resulted with a major victory
by restoring funding for family planning and further
reported that the Headstart program is expanding.
8. Finance Committee - No report.
9. Business Improvement Association - The City Manager
reported that he and Councilman Lilley had attended the
last meeting where discussion of the City Parking Lot
continued. He stated that the Board of Directors were
in support of the City's position, but no final
endorsements had been made. The Mayor reported that
the minutes of that meeting were very upbeat and
positive.
10~ Downtown Steering Committee - Henry Engen reported that
the preliminary draft will be reviewed at the next
meeting. The date for that meeting is March 8, 1990 at
4:00 p.m. in the Rotunda.
11. Interim Growth Management Committee - No report.
12. General Plan Sub Committee - Henry Engen announced the
meeting date as March 7, 1990 at 4:30 p.m.
2~ City Attorney - No report.
3~ City Clerk - No report.
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4. City Treasurer - No report.
5. City Manager - No report.
THE MEETING WAS ADJOURNED AT 9:20 P.M. UNTIL THE NEXT REGULAR
MEETING.
MINUTES --RECORDED AND PREPARED 8Y:
LEE DAYKA ; -CITY ' LERK
Attachment: Exhibit A (Gronstrand)
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Many people in the community are eagerly awaiting the building
of the Lake Pavilion. A Pavilion which will accomodate a variety
of group activities from a sewing circle to a discussion group to
weddings, conventions, dances, jazzexcercise to b.~nquets, and many
other activities. The variety of activities which may take place in
the Pavilion is extensive. Logically, the size and scope of the
building must be able to accomodate the variety of uses.
Because of my experience with the library, I am convinced that we
must not scrimp on the size of the Pavilion. Given the mood and
the finances of the County at the time we were building the library,
we had to settle for what we could get. The library was too small
the day it was dedicated, two years ago. We are now faced with
the need to expand. We are faced with higher costs. We are faced
with the inconvenience to expand a building and keeping it in ope—
ration at the same time. We must not, we can not let this happen
to the Pavilion. Let us build it right the first time around.
Because of the limitations of the city's finances and also being
aware that the building; of the Pavilion presented an excellent
opportunity for the community members to get together in a common
effort, a committee was formed. The aim of the this committee is to
make possible the building of a first class Pavilion. To do this
we hope to raise a minimum of $100,000. We have already received
in excess of 10% in pledges.
The committee consists of Mike Arembide and me as Co—Chairs. Anne
Marie Kirkpatrick, Treasurer; Lon Allan, Publicity; Sherry Herman,
Secretary; D,yann Rogers, CPA; Magrie Rice, Member-at—Large.
You can judge from our widely divergent political view points
that we have to be apolitical in order to work together success—
fully as a committee. And we intend to be successful!
We hope all of ,you will join in heiping,us raise money for a
Pavilion which in its use, its grace, and its timeliness, will
be the pride of Atascadero and witho t equal in th;e county.
Sarah Gronstrand for the
Friends of the Lake Pavilion
Committee