HomeMy WebLinkAboutBFGC Architecture - Annex Interior Tenant Improvements PROFESSIONAL SERVICES AUTHORIZATION #6
ATASCADERO CITY HALL ANNEX
INTERIOR TENANT IMPROVEMENTS 04191.001
PROJECT BFGC PROJECT NO.
CITY OF ATASCADERO JANUARY 27, 2005
CLIENT DATE
BFGC is hereby authorized to provide architectural and engineering services for the
subject project, upon receipt of signed authorization. Terms and conditions of service
shall be consistent with Owner/Architect agreement for General Architectural Services,
dated January 27, 2005.
Architecture PROJECT DESCRIPTION: Interior Tenant Improvements for Atascadero City Hall
Annex renovation.
SCOPE OF SERVICES: Provide basic architectural services as outlined in the
Owner/Architect Agreement including Task 3-Schematic Design, Task 4-Design
Development, Task 5-Construction Documents, Task 6-Bid Process, Task 7-
Construction Phase as per the attached Exhibit'A'.
CONSTRUCTION BUDGET: The established construction budget is$2,032,280.00.
PROJECT SCHEDULE:To allow Owner occupancy as soon as possible.
COMPENSATION: Compensation for these services shall be a stipulated sum of One
Hundred Sixty-Two Thousand Five Hundred Dollars($162,500.00), plus reimbursable
expenses.
Compensation shall be due within 30-days of Invoice for services. Please acknowledge
your acceptance by signing in the designated space provided. Retain one (1) copy
and return one (1) copy to BFGC, as acceptance and authorization to proceed.
P01—
WILLIAM
WILLIAM R. TUCULET AIA#C-8702 MARCIA MCCLURE TORGERSO ,
C.MC., CITY CLERK
Authorized Client Representative
WADE ,- XINNEY, CITY MANA ER
r'.
OXYRICKIL. EN IG
CITY ATTORNEY
EXHIBIT `A'
SCOPE OF WORK
TASK 3SCHEMATIC DESIGN:
Develop Concept Layouts:
• Including all enhancements/upgrades to the interior and furniture.
Meet with Design Committee to discuss concepts:
• All Concept Layouts are presented to the design committee for selection of one concept to
pursue.
• Discuss Phasing Options.
Final schematic plans are then developed and a refined floor plans are presented to City Staff:
• Presentation plans, outline specifications, and preliminary statements of probable cost are
developed for presentation to Staff and City Council for approval. (If necessary)
Work Product:
Building presentation plans with colored interior/materials sample board.
Preliminary layout of needed HVAC and electrical engineered systems.
Schematic statement of probable construction cost calculated on a cost per square foot basis.
Schematic furniture layout(existing and new furnishings).
Outline specifications.
TASK 4DESIGN DEVELOPMENT:
Determine the exact size, profile and character of the interior project to form a
solid basis for final construction documents.
• Crucial finish material decisions.
• Coordination of engineered systems.
• Issues such as accessibility requirements and building maintenance are resolved.
• City participation in this process is key. The decisions made during this phase have to strike a
balance between the initial cost of construction and the maintain-ability/livability of the project.
Work Product:
SEPARATE PACKAGES
• Develop documents necessary to facilitate fast track permit and construction process.
• Cost Control Review/Value Engineering.
• Architectural, furnishings, mechanical, plumbing, electrical,
communications plans that show layout and general engineering of all work to be
accomplished.
• Preliminary engineering calculations.
• Preliminary product and material specifications.
• Design development statement of probable construction cost calculated on a cost per square
foot basis.
ATASCADERO CITY HALL ANNEX Page 2
SCOPE OF WORK
JANUARY 27, 2005
TASK 5CONSTRUCTION DOCUMENTS:
Produce the complete set of construction documents.
• The construction document set includes all plans, specifications, and engineering reports and
calculations.
Work Product:
PACKAGE
• Obtain building permits for separate fast track scope of work packages.
• Final Construction plans and specifications, including Architectural,
Interior Design, and Mechanical/Electrical/Plumbing Engineering.
• Final Engineering calculations.
• Pre-Bid statement of probable construction cost calculated on a cost per square foot basis.
• Obtain separate building permits to"Fast Track" project.
TASK 6BID PROCESS:
Guide the bid process and provide timely, comprehensive and accurate responses to issues that
arise during the bidding.
Work Product: SEPARATE PACKAGES
• Assist with compiling bid documents- Coordinate with City "Boiler Plate."
• Attendance at Pre-Bid Site Walk-Through with contractors.
• Bid Clarifications and Addendum.
• Bid receipt and evaluation.
TASK 7CONSTRUCTION PHASE:
The BFGC Construction Administrator reviews and processes the contractor's submittals,
requests for information, and supplementary instructions, and issues proposal requests, and
processes contract change orders.
• Facilitate a pre-construction meeting.
• Periodic site visits during the construction are conducted by the BFGC Construction
Administrator.
• BFGC reviews the contractor's substitution requests and reviews/approves payment requests.
Work Product: SEPARATE PACKAGES
• Written clarification and response to RFI's during construction.
• Preparation of Change Orders.
• Construction observation.
• Review and processing of contractor pay requests.
• Submittal and shop drawing review.
ATASCADERO CITY HALL ANNEX Page 3
SCOPE OF WORK
JANUARY 27, 2005
• Final walk-through and punch-list.
• Review of contractor-provided Record Drawings of construction revisions.
• Review of contractor-provided Record Set of approved material submittals.
• Review of contractor-provided Record Sets of Operation and Maintenance Manuals.
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