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Home My WebLink AboutCC_2014-01-31_Minutes (Special Meeting) Approved March 11, 2014 SPECIAL MEETING ATASCADERO CITY COUNCIL Friday, January 31, 2014, 5:00 p.m. Saturday, February 1, 2014, 8:30 a.m. City Hall — Council Chambers 6500 Palma Avenue, Atascadero (Enter on Lewis Avenue) ************************************* Strategic Planning Workshop ACTION MINUTES FRIDAY, JANUARY 31, 2014, 5:00 P.M. Mayor O'Malley called the meeting to order at 5:04 p.m. and welcomed everyone to the Council's Strategic Planning Workshop. ROLL CALL: Present: Council Members Kelley, Moreno, Fonzi, Mayor Pro Tem Sturtevant, and Mayor O'Malley Absent: None Others Present: City Clerk /Assistant to City Manager Marcia McClure Torgerson Staff Present: City Manager Rachelle Rickard, Administrative Services Director Jeri Rangel, Community Development Director Warren Frace, Public Works Director Russ Thompson, Police Chief Jerel Haley, Fire Chief Kurt Stone, and City Attorney Brian Pierik. Atascadero City Council January 31/February 1,2014 Page l of 6 Approved March 11, 2014 PUBLIC COMMENT: am The following citizens spoke during Public Comment: Jerry Clay and Len Colamarino. Mayor O'Malley closed the Public Comment period. COUNCIL WORKSHOP—STRATEGIC PLANNING City Manager Rickard reviewed the agenda. INTRODUCTIONS: Council and staff introduced themselves and shared a little about themselves. Mayor O'Malley recessed the meeting at 6:10 p.m. for a dinner break. Mayor O'Malley reconvened the meeting at 6:30 p.m. ROLES AND RESPONSIBILITIES: There was discussion regarding Policy vs. Implementation. The City Council's role is to set Policy, and it is Staffs role to implement those policies. TEAM BUILDING & THE BROWN ACT: City Manager Rickard split the group up into two teams for an exercise where one team could build something with no public input or worry of making a decision in private, and the other team had to only make decisions in public, allowing for public comment and complying with the Brown Act. COUNCIL NORMS: The City Council reviewed their Council Norms and made some amendments. There was Council consensus to review the Mayor's Role section of the Norms next year at Strategic Planning. ADJOURNMENT: The Council will adjourn to Saturday, February 1, 2014, 8:30 a.m. to continue the Strategic Planning Workshop. Mayor O'Malley adjourned the meeting to Saturday at 8:30 a.m., at 9:01 p.m. Atascadero City Council January 31/February 1,2014 Page 2 of 6 Approved March 11, 2014 SATURDAY, FEBRUARY 1, 2014, 8:30 A.M. Mayor O'Malley called the meeting to order at 8:35 a.m. ROLL CALL: Present: Council Members Kelley, Moreno, Fonzi, Mayor Pro Tem Sturtevant, and Mayor O'Malley Absent: None Others Present: City Clerk /Assistant to City Manager Marcia McClure Torgerson Staff Present: City Manager Rachelle Rickard, Administrative Services Director Jeri Rangel, Community Development Director Warren Frace, Public Works Director Russ Thompson, Police Chief Jerel Haley, Fire Chief Kurt Stone, and City Attorney Brian Pierik. The City Council and staff were served breakfast. COUNCIL WORKSHOP—STRATEGIC PLANNING PUBLIC COMMENT: The following citizens spoke during Public Comment: Dennis Schmidt, Jerry Clay and Linda Hendy. Mayor O'Malley closed the Public Comment period. 2013 ACCOMPLISHMENTS: The City Council and Staff listed all the City accomplishments made in 2013. STATE OF THE ORGANIZATION: Administrative Services Director Rangel gave a financial review presentation. am Atascadero City Council January 31/February 1,2014 Page 3 of 6 Approved March 11, 2014 INFRASTRUCTURE AND POLLING: Public Works Director Thompson gave a presentation regarding the condition of our public roads, drainage, parks and buildings. The City Council and Staff participated in a conference call with Jennifer Franz, of J.D. Franz, a polling consultant. There was discussion of polling the community about the possibility of placing a ballot measure on the November ballot asking to increase sales tax. There was Council consensus to focus the poll on roads and infrastructure. Mayor O'Malley recessed the meeting for lunch at 12:00p.m. Mayor O'Malley reconvened the meeting at 12:30p.m. ORGANIZATIONAL CAPACITY: City Manager Rickard explained what Staff does and how many employees we have. There was discussion about how we can reduce the stress on employees that are trying to keep up with demand with fewer employees. Some suggestions were: • Mayor should meet with the Management Team annually • If Council wants a new project, they need to cut an existing project • Full cost recovery • Concern for employee morale • New vacation policy causes more employees to take vacations, causing minimum staffing — can be stressful • Staff needs to hold the Council to their decision of full cost recovery There was Council consensus to direct staff to return with morale options, and options for better communication between Council and staff. Staff needs to hold Council accountable. SPECIAL EVENTS: Mayor O'Malley stated that, depending on where this discussion goes, he might have a conflict. City Attorney Pierik explained that if the discussion is about all tourism issues, Mayor O'Malley may participate. If the discussion is specifically about TOT or TBID, Mayor O'Malley will have to step down and only comment as a member of the public. The Council discussed Special Events and agreed that they want more events. It was also suggested that the City needs to budget for Special Event assistance. Atascadero City Council January 31/February 1,2014 Page 4 of 6 Approved March 11, 2014 There was Council consensus to direct staff to return with a detailed list of events, including costs, benefits, etc. so that Council can decide which events the City should continue to assist. Some suggestions: • Event Roadmap • Consolidate websites; Visit Atascadero, Chamber, TBID, VCB There was Council consensus to review the current marketing plan and budget. Mayor O'Malley stepped down for the discussion on TOT and to participate in the Public Comment. PUBLIC COMMENT: The following citizens spoke during Public Comment: Jerry Clay, Linda Hendy and Tom O'Malley. Mayor Pro Tem Sturtevant closed the Public Comment period. There was Council consensus to direct staff to check with other cities ' in the County regarding Air B&B's; what issues could be a problem, such as TOT, business licenses, and how do we determine how many we have. PUBLIC COMMENT: The following citizens spoke during Public Comment: Tom O'Malley, Jerry Clay, and Linda Hendy. Mayor Pro Tem Sturtevant closed the Public Comment period. 2014—WHAT'S AHEAD: City Manager Rickard listed many of the projects already planned for 2014. Some suggestions: • Create a map of Atascadero with locations of wine tasting sites • Consider Council strategic planning every 3-6 months • Let's start Fire prevention education and plans early this year a • Let's talk about grey water and recycling soon Atascadero City Council January 31/February 1,2014 Page 5 of 6 Approved March 11, 2014 ADJOURNMENT: The Council will adjourn to the next Regular Session. Mayor O'Malley adjourned the meeting at 3:57 p.m. MINUTES PREPARED BY: oul I 0-,t)Ll M /- Marcia McClure Torgerson, C.M.C. City Clerk /Assistant to the City Manag r Atascadero City Council January 31/February 1,2014 Page 6 of 6 a