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Home My WebLink About011807 PR Comm MinApproved February 15, 2007 CITY OF A TASCADERO PARKS AND RECREATION COMMISSION MINUTES Thursday, January 18, 2006, 7:00 P.M. REGULAR SESSION: 7:00 P.M. Chairperson Mathews called the meeting to order at 7:03 p.m. and Commissioner Ausman led the Pledge of Allegiance. ROLL CALL: Present: Commissioners, Ausman, Jack, Marks, Sechrist and Chairperson Mathews Student Representatives Buck -Moyer and Carden Absent: Commissioner Butz (joined the meeting at 7:05 p.m.) Others Present: Recording Secretary Grace Pucci Staff Present: Recreation Supervisor Jennifer Fanning and Sports Coordinator Courtney Jones. COMMUNITY FORUM: None PRC Minutes 01/18/07 Page 1 of 6 APPROVAL OF AGENDA: Chairperson Mathews reported that the Commission Reorganization has been pulled from the agenda because city ordinance states that the reorganization should take place at the regularly scheduled Commission meeting in February. MOTION: By Commissioner Jack and seconded by Commissioner Ausman to approve the agenda, and that the Parks and Recreation Commission Reorganization be tabled for the February meeting. Motion passed 6:0 by a roll -call vote. PARKS AND RECREATION COMMISSION REORGANIZATION: (THIS ITEM HAS BEEN PULLED FROM THE AGENDA TO A DATE CERTAIN OF FEBRUARY 15, 2007) 1. Commission Appointment of Chairperson — Nominations from the Commission. 2. Commission Appointment of Vice -Chairperson — Nominations from the Commission. COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: Student Representative Buck -Moyer reported that yesterday was the first official "weather day" in many years and the schools were closed. She also announced that the winter formal is scheduled for this weekend, and that this is Spirit Week. Chairperson Mathews reported that the native tree inventory has been completed and was presented to the Planning Commission and public on Tuesday; the results will be posted on the city's website. He stated this is very useful information, which will be helpful in the Commission's planning process. PRESENTATION: 1. Recognition of Jill Robison for outstanding contributions to the Community Services Department. Sports Coordinator Courtney Jones spoke about Ms. Robinson's accomplishments and presented her with an award for her service. PRC Draft Minutes 01/18/07 Page 2 of 6 A. CONSENT CALENDAR: 1. Parks and Recreation Commission Minutes — December 21. 2006 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the December 21, 2006, meeting. MOTION: By Commissioner Jack and seconded by Vice Chairperson Sechrist to approve Item #A-1. Motion passed 6:0 by a voice vote. B. MANAGEMENT REPORTS: 1. Recreation Division Update: Youth Sports PAYS Program ■ Fiscal Impact: None ■ Recommendation: Informational item only. [Community Services] Recreation Supervisor Jennifer Fanning gave the staff report and with Sports Coordinator Courtney Jones answered questions of the Commission. Commissioner Comments: Commissioner Butz stated she was concerned that children would be prevented from participating in sports because their parents did not take this course. Commissioner Ausman stated he has been involved in youth sports for many years and expressed his astonishment that this is mandatory for children to play in the sports program. He suggested another approach be considered because this could have negative repercussions. Commissioner Marks commented that it should be made as easy as possible for people to participate, such as a video they could take home to watch. Chairperson Mathews stated he has seen incidents that have caused this program to come into existence however, he can see that this approach might be concerning. Commissioner Jack asked if there were a way the Commission could become involved to work with this process to modify it so it could work as originally designed but in a positive way, and indicated he would come back with some ideas. Vice Chairperson Sechrist commented that he would not like to see any child deprived of the opportunity for sports because their parents did not participate. Commissioner Ausman suggested using another approach, such as including the $5 in the registration and requiring that the program be done at some time during the year. PRC Draft Minutes 01/18/07 Page 3 of 6 Student Representative Buck -Moyer stated she has a friend who is a teen umpire who has been intimidated by parents and she feels this is a good program. She commented that it is important to make this mandatory or the people who need it won't go. PUBLIC COMMENT — None 2. USLT — RCD Atascadero Creek Enhancement Project ■ Fiscal Impact: None ■ Recommendation: Informational item only. [Community Services] D.J. Funk, Resource Conservation District, gave an update on the Creek Enhancement Project and answered questions of the Commission. Mr. Funk asked for direction or intervention for a reappropriation of the money from the grant for the portion of the trail in Atascadero. He also asked for help with reimbursement of various expenses and contingency costs. Mr. Funk answered questions of the Commission. Commissioner Marks suggested the most effective way of dealing with this would be a letter from Mr. Funk to the grants manager of the resource agency, spelling out exactly what he needs, and then have that supported by either brief letters or by signing on to that letter by the City and the various agencies he is working with. Several Commissioners offered to hand -deliver Mr. Funk's letter to the appropriate California legislators. PUBLIC COMMENT — None 3. Review of Draft Commissioner Norms ■ Fiscal Impact: None ■ Recommendation: Commission Provide feedback as may be appropriate to City Council [City Attorney] Commissioner Discussion Commissioner Jack stated that Commissioner Norms numbers 8 and 9 are not necessary, and that Item 16, page 20, bullet #3, could be worded differently, i.e. "Be attentive to all presenters by being an active listener." Commissioner Marks referred to Norm number 6 on page 19, and commented that she would prefer not using slang. She suggested rewording that Norm, deleting the first phrase to read "If there is an issue or a question a Commissioner or staff has on an agenda item, they should contact the Director of Community Services prior to the meeting so that staff might be adequately prepared to address such issues during the public meeting." PRC Draft Minutes 01/18/07 Page 4 of 6 Chairperson Mathews suggested the following wording: "Commissioners and/or staff should contact the Director of Community Services prior a meeting if there is an issue or question that a Commissioner or staff person has on an agenda item." Student Representative Buck -Moyer suggested inserting the following statement at the end of number 6: "Nurture a good relationship between Commissioners and staff so neither party was caught unaware of an issue in a public meeting." Commissioner Ausman stated he was confused by the request for Norms, and has strong concerns about the constitutionality of dictating behavior and not appreciating that people act and behave in different ways. Commissioner Butz suggested there might be an orientation session with a video before becoming a Commissioner, and commented that she is a little distressed with all of this. Commissioner Jack suggested that Norms number 6 and 8 could be combined into one. PUBLIC COMMENT — None C. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force - Next meeting: Feb. 6, 2007, 7:00 a.m. Lake Pavilion. 2. Ad Hoc Arts Committee: Commissioner Butz reported that she will have a final report for the Commission at their next meeting, but at this time the Committee has just finished meeting and that by a 4:1 vote they rejected the Veteran's Memorial statue as proposed. PUBLIC COMMENT Sam Raeburn, a graduate of Atascadero High School, and currently getting his teaching credential through Chapman University, spoke about an idea he has for an after school program, bringing in instruments and drums for children to work with. He asked the Commission for suggestions as to how best to move forward with his ideas. Commissioner Jack suggested he contact George Dodge, who is on the School Board and the Executive Director of Community Link. Recreation Supervisor Jennifer Fanning suggested Mr. Raeburn speak with Paula Anton regarding contract classes offered through the city. Chairperson Mathews closed the Public Comment period. PRC Draft Minutes 01/18/07 Page 5 of 6 D. STAFF COMMENTS/ ANNOUNCEMENTS: Recreation Supervisor Fanning reported on the following items: 1. Father -Daughter Dance, Feb. 9th 2. Youth Basketball League Underway 3. T -Ball Opening Day, March 31st 4. Next Stadium Park Planning Meeting: 2/08/07, 6:30pm 5. Ice Rink Comments 6. CPRS AWARDS for Atascadero Magazine & Mayors Dinner promotion! 7. Temporary Banner Policy Approved by Council E. ADJOURNMENT: Chairperson Mathews adjourned the meeting at 8:55 p.m. to the next regularly scheduled meeting of the Parks and Recreation Commission on February 15, 2007. MINUTES PREPARED BY: Grace Pucci, Recording Secretary PRC Draft Minutes 01/18/07 Page 6 of 6