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HomeMy WebLinkAbout031606 - PR Comm MinutesApproved April 20, 2006 CITY OF A TASCADERO PARKS AND RECREATION COMMISSION MINUTES Thursday, March 16, 2006 7:00 P.M. REGULAR SESSION: 7:00 P.M. Chairperson Mathews called the meeting to order at 7:08 p.m. and Commissioner Ausman led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Ausman, Butz, Jack, Livick and Chairperson Mathews Student Representatives Buck -Moyer and Solkshinitz Absent: Commissioners Castaneda and Sechrist Staff Present: Community Services Director Brady Cherry, Deputy Public Works Director Geoff English and Recording Secretary Grace Pucci. COMMUNITY FORUM: Eric Greening commented that the Stadium Park process was going well and asked what was happening to the land acquired at the old Estrada Adobe campsite. Chairperson Mathews closed the Community Forum period. PRC Minutes 03/16/06 Page 1 of 7 APPROVAL OF AGENDA: MOTION: By Commissioner Jack and seconded by Commissioner Ausman to approve the agenda. Motion passed 5:0 by a roll -call vote. COMMISSION/ YOUTH REPRESENTATIVE ANNOUNCEMENTS AND REPORTS: Commissioner Jack reported on the creek reservation and preservation plan as discussed at the last City Council meeting. He stated it is important for Commission members to attend Council meetings when possible. Chairperson Mathews commented that at the Commissioner Workshop at Hearst Castle there was a discussion regarding assigning Parks and Recreation Commission attendance on a rotating basis at City Council meetings. Commissioner Ausman suggested an official report be made to the City Council regarding Parks and Recreation Commission business. Commissioner Butz announced that the non -profits met under the direction of the Chamber of Commerce and the summer barbecues will begin June 13tH Student Representative Solkshinitz spoke about the High School running team and how important it is to have trails, and that those going in along the creek will be good for the team. He also encouraged attendance at the High School baseball games that take place on certain weekday afternoons. Student Representative Buck -Moyer reported that the long distance runners are always looking for more trails. She congratulated the journalist and artist from the Mock Trial team who will be going to state and announced that the track team is undefeated. Commissioner Ausman complimented city staff on their work with the basketball league and spoke about the success of the league. Commissioner Butz commented that the current Parks and Recreation Magazine deals with health issues and she would like to see the Commission promote recreation as one of the answers to obesity. Commissioner Jack reported that the skate park dedication went well and was well attended. He expressed some concern with the noise level at the park. Chairperson Mathews commended staff and stated it was an outstanding kickoff to the skate park and a good start for the Youth Center. He also reported on the Commissioner Workshop last month. PRC Minutes 03/16/06 Page 2 of 7 Commissioner Jack reported that the Stadium Park workshops have gone very well; good publicity has led to good attendance. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Minutes — February 23, 2006 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission minutes of the February 23, 2006, meeting. [Community Services] MOTION: By Commissioner Jack and seconded by Commissioner Livick to approve Item #A-1. Motion passed 5:0 by a voice vote. B. PUBLIC HEARINGS: 1. Atascadero Lake Park Architectural Desian Guidelines ■ Fiscal Impact: None. ■ Recommendation: Commission: 1. Review and comment on the proposed Atascadero Lake Park Architectural Guidelines; and, 2. Recommend preferred design guidelines to the City Council. [Community Services] Community Services Director Brady Cherry gave a brief staff report and introduced the project architect, David Main. David Main, project architect, gave a presentation on the first draft of the Atascadero Lake Design Guidelines. (Exhibit A) Mr. Main answered questions of the Commission. Commissioner Jack suggested striking the last sentence of paragraph one, page 6; he does not like loopholes and would like to eliminate this one. On page 12 he suggested including a painting process for tables that would render them more durable and require less maintenance. Chairperson Mathews thanked Mr. David suggested that the Master Plan for the Lake Park should be reviewed in regard to applying these guidelines. Commissioner Butz stated she would like the signage in Atascadero to be similar for specific city -owned venues. PUBLIC COMMENT PRC Minutes 03/16/06 Page 3 of 7 Eric Greening indicated he likes the natural stone, which should be allowed to become a habitat of lichens and mosses. He expressed concern that the Arts and Crafts style is based on natural materials and if wooden features are replaced with non -wood this will take away from the style. He would oppose moving the bandstand closer to the lake and surrounding it with concrete. Chairperson Mathews closed the Public Comment period. MOTION: By Commissioner Jack and seconded by Commissioner Butz to accept the guidelines as submitted and refer those to the City Council for their acceptance. Motion passed 5:0 by a voice vote. C. MANAGEMENT REPORTS: 1. New Recreation Center Complex / Traffic Way Park Name ■ Fiscal Impact: None. ■ Recommendation: Commission review possible names for the facilities and recommend choice to City Council. [Community Services] Community Services Director Brady Cherry gave the staff report and answered questions of the Commission. Commissioner Jack suggested a contest throughout the community to involve them in the process of selecting a name. Commissioner Butz reported that Main Street has recommended the downtown area be called the Colony District, so she likes the idea of Atascadero Colony Park and Recreation Center, or Atascadero Colony Park Recreation Center. Commissioner Ausman stated that he likes the contest idea; also he suggested that the center will need a lot of equipment, so someone could pay for naming rights. Commissioner Butz commented that there have been many people involved to create this youth center and she would be disappointed if it was named after one individual. Student Representative Solkshinitz suggested a plaque recognizing those who have helped through the years. Chairperson Mathews indicated he likes the idea of corporate or individual recognition tied to a specific facility within the park. PUBLIC COMMENT PRC Minutes 03/16/06 Page 4 of 7 Eric Greening stated he liked the idea of a contest with a criterion so everyone understands that it will not be named for any one person. Brook Rogers suggested it would be easier to have a public vote on three or more potential names. Chairperson Mathews closed the Public Comment period. Commissioner Livick indicated he likes the idea of a contest with a framework of guidelines to limit the number of names. Chairperson Mathews suggested having a couple of commissioners get together to organize the guidelines for a contest. Commissioner Butz would like the contest criteria to take into account the center's proximity to city hall, the downtown area and sunken gardens and thinks the name of the youth center should fit in with the feeling of the downtown area. Commissioner Ausman suggested advertising the contest and set a target date just before Colony Days to announce the name. Director Cherry suggested an ad hoc committee to pull together the contest rules; one member of that committee could call the Council and see if they are in accord with the idea. Then once the entries are collected, the item would come back on a Commission agenda sometime before Colony Days; at that time the Commission would select their preferred option and forward that on to the City Council. Commissioners Jack and Ausman will meet as the ad hoc committee. 2. Temporary Shade Structure / Atascadero Lake Park ■ Fiscal Impact: $12,000 - $15,000 sponsored by the Atascadero Rotary Club. ■ Recommendation: Informational item only. [Public Works] Deputy Public Works Director Geoff English gave the staff report. PUBLIC COMMENT Eric Greening urged the Commission to accept this on a temporary basis while the trees grow up for permanent shade. He also suggested setting the structure so it shades more in the afternoon. Chairperson Mathews closed the Public Comment period. PRC Minutes 03/16/06 Page 5 of 7 3. Appointment of Commission Representative(s) to City/Schools Joint Facilities Committee ■ Fiscal Impact: None. ■ Recommendation: Chairperson Mathews appoint Commission representative(s) to the newly created City/Schools Joint Facilities Committee. [Community Services] Community Services Director Brady Cherry gave the staff report. Commissioners Jack and Ausman volunteered for the committee. PUBLIC COMMENT Eric Greening suggested one of the Youth Representatives should be included as a liaison. Student Representatives Buck -Moyer and Solkshinitz volunteered to participate. Chairperson Mathews closed the Public Comment period. 4. Joint Meeting Request ■ Fiscal Impact: None. ■ Recommendation: Commission direct staff to prepare appropriate correspondence, requesting a joint meeting with the City Council. [Community Services] Community Services Director Brady Cherry explained that this would be a discussion item for the Commission. There was Commission discussion and recommendations. Director Cherry summarized the items to discuss with the City Council as follows: ■ Clarification of both the City Council and Parks and Recreation Commission perspective of the Commission's role (What it is now, and what the role could be.) ■ How the Commission could be involved in the Council's goal setting and strategic planning. ■ Review of Stadium Park project. ■ Review of Recreation Center project. ■ Funding for maintenance of facilities. ■ Budget review and information regarding how well the Public Works and Community Services Departments have fared in the General Fund. ■ Communication with Council on projects before and after they are completed. ■ Commissioner reports to Council once a month to summarize Commission activities. PRC Minutes 03/16/06 Page 6 of 7 PUBLIC COMMENT Eric Greening suggested that whatever correspondence goes to the Council should express appreciation for inclusion in project specific workshops as well as a request to be kept in the loop on specific projects such as the creek transfer agreement with the Historical Society. He also suggested adding the creek in the historic downtown district to the list of discussion items. Chairperson Mathews closed the Public Comment period. D. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force- Next meeting April 4, 2006, 7:00 a.m. Pavilion Lakeside Room. E. STAFF COMMENTS/ ANNOUNCEMENTS: Community Services Director Brady Cherry reported on the following: 1. County -wide Commissioner's Workshop — Commissioner comments 2. George Beatie Skate Park Update 3. City Magazine/ Guide 4. Next Stadium Park Planning Meeting - 4/13/06 @ 6:30 p.m., City Hall 5. T -Ball Opening Day, April 1St, 10:00 a.m. at Paloma Park 6. Creek Project before City Council on May 11th as a management report and update. F. ADJOURNMENT: Commissioner Mathews adjourned the meeting at 9:40 p.m. to the next regularly scheduled Parks and Recreation Commission meeting on April 20, 2006. MEETING RECORDED AND MINUTES PREPARED BY: Grace L. Pucci, Recording Secretary The following Exhibit is available for review in the Community Services Department: Exhibit A — Atascadero Lake Park Draft Guidelines PRC Minutes 03/16/06 Page 7 of 7