HomeMy WebLinkAbout041703 PRC MinutesITEM: A2
DATE: MAY 15, 2003
MINUTES
CITY OF ATASCADERO
PARKS AND RECREATION COMMISSION
APRIL 17, 2003
PLEDGE OF ALLEGIANCE: Commissioner Coppo led The Pledge of Allegiance
CALL TO ORDER: Vice Chairperson Kudlac called the meeting to order at 7:03 pm at the City Administration
Building, 4th floor Rotunda Room.
ROLL CALL: Chair: Vacant
Vice Chairperson: Gail Kudlac
Commissioner: Lou Coppo
Commissioner: Eric Gobler
Commissioner: Rick Mathews
Commissioner: Barbie Butz
Commissioner: Vacant
ABSENT: Student Representative — seat vacant
STAFF PRESENT: Geoff English, Deputy Community Services Director
Ellen Perkins, Administrative Assistant
Brady Cherry, Assistant City Manager
Shannon Sims, Clerical Assistant II
Marcia Torgerson, City Clerk, preceded to swear in the newly appointed commissioners, Dean Coker and
Jay Sechrist.
COMMUNITY FORUM:
Eric Greening noted his appreciation for the Vietnam Memorial Moving Wall visiting Atascadero. Keith
Schmidt and Susan Schroll presented their ideas to the Commission regarding a possible BMX track for the
youth in Atascadero. A suggestion was made to put it on the agenda for the May 2003 Parks & Recreation
Commission meeting. Mr. English said he would set up a meeting with the Atascadero Mutual Water
Company and bring back to Commission. Commissioner Mathews talked about the ANTA art event and
thanked staff for the help in making it such a success.
Commissioner Butz recognized Brady Cherry, Assistant City Manager, for initiating the presence of the
Vietnam Memorial Moving Wall here in Atascadero. She thanked him for his efforts. Chairperson Kudlac
also extended her thanks to Brady Cherry. Commissioner Coppo added that he had talked to many people in
the community who were also appreciative of The Moving Wall coming to Atascadero.
A. MINUTES
1. Minutes of March 20, 2003 — continued to the May 2003 meeting
2. Minutes of April 17, 2003
B. PRESENTATIONS - None
C. COMMISSIONER/STUDENT REPRESENTATIVE ANNOUNCEMENTS
(On their own initiative, Commissioners may make a brief announcement or a brief report on their own
activities. Commissioners may ask a question for clarification, make a referral to staff or take action to have
Parks and Recreation Commission
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staff place a matter of business on a future agenda. The Commissioners may take action on items listed on
the Agenda.)
D. COMMITTEE REPORTS:
(The following represent standing committees. Informative status reports will be given, as felt
necessary):
1. Atascadero Recreation Center Committee — Currently planning Children's Day in the Park.
2. Atascadero Youth Task Force - Next meeting May 6, 2003, 7:00 a.m., Pavilion on the Lake, Boy
Scout Room. The next awardees are Deanna Coppo and Harry Mara being recognized for their
programs for youth track and giving kids something to do after school.
3. Three Wood Nymphs Committee — Susan Beatie, Committee Chairperson reported that $30,000 had
been collected so far. The Stadium Park Concert Committee and the Atascadero Land preservation
Society (ALPS) asked Susan Beatie to have a booth at the Pine Mountain Festival. She is
considering a place to put the Nymphs indoors and asked for suggestions.
E. STAFF REPORTS
1. Selection of Chair Person and Vice Chairperson.
Brady Cherry opened the floor for nominations for Chairperson for the Parks and Recreation Commission.
Commissioner Butz nominated Vice Chairperson Kudlac; Commissioner Mathews seconded the nomination.
Passed 7:0 by roll call vote. Commissioner Mathews nominated Commissioner Gobler for Vice
Chairperson; Commissioner Coppo seconded the nomination. Passed 7:0 by roll call vote.
2. Traffic Way Park Master Plan
Geoff English, Deputy Director of Community Services, briefed the Commission about the different aspects
of the Traffic Way Master Plan. Robert Mijares, a recent Cal Poly graduate and engineering student,
presented his draft interim Master plan for the Traffic Way Park to the Commission and public attending,
and defined the elements of his creation. Commissioner Mathews commended Robert Mijares and inquired
about the parking. Commissioner Gobler informed the commission that Robert Mijares won 3rd place in the
Disney Park planning contest.
PUBLIC COMMENT:
Eric Greening congratulated Robert on a well-planned draft interim Master Plan. He was concerned about
adequate placement of trees. Mr. English assured him that no trees would be excavated, and that they would
look into the possibility of planting additional ones. The President of Atascadero Girls Softball likes the plan
and is excited about working with staff on this project. He noted that there is some money set aside for
fencing and other improvements.
Mr. English asked for design element suggestions (on the Skate Park or the Traffic Way Plan in general?)
from the Commission. He suggested that he could bring back photos of fencing ideas next meeting (May
2003). Commissioner Butz encouraged bringing the fencing options back to the Commission for a vote.
Commissioner Mathews pointed out that the fencing should be tall, so children can't jump over the fence and
access the park while it's closed. He favors making the park assessable to both skaters and BMX riders.
Commissioner Gobler inquired about available funds. Mr. English responded that there are no funds allotted
for this from the City, however, staff will work with Atascadero Girls Softball and their funds to attain the
desired outcome. Chairperson Kudlac voiced her support and thanks to Robert for his presentation. Staff
also commended Robert for his efforts.
3. Sunken Gardens Banner Permit Procedures
Parks and Recreation Commission
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Mr. English talked about streamlining the process in which banners are selected and posted. Staff requested
that commission review the current rules and asked for recommendations for change. This item will be
brought back to the Commission in May.
COMMISSION COMMENTS:
Commissioner Butz appreciatively commented on the simple design of the proposed banner. She would also
like to see the sign ordinance be modified. Commissioner Coker agreed with Commissioner Butz.
PUBLIC COMMENT:
Eric Greening agreed that Commissioner Butz' idea was a good one and asked if the events being advertised
would be limited or have any exceptions. Brady instructed the Commission to look at the sign ordinance
with regard to advertising special events. He agreed that this issue needs further discussion. Mr. English said
staff would bring this issue back to the Commission.
4. Sunken Gardens Banner Holders
Geoff presented a design that Susan Beatie created for "banner holders" for the Sunken Gardens. He asked
for comment from the Commission. Commissioner Gobler asked about the placement in regards to the
distance from the street.
PUBLIC COMMENT:
Eric Greening suggested keeping the signs as close to the sidewalks and street as possible for optimal
viewing.
MOTION by Commissioner Butz and seconded by Commissioner Coppo to approve this
concept and get this part done, then work on what banners get hung on the
holders. Vote: 7:0 Passed 7:0
5. ALPS purchase of property adjacent to Stadium Park — Verbal report — 4.6 acres belonging to Nellie
Kennedy is for sale and ALPS wants to partner with the City of Atascadero. A discussion included
making sure there is an easement allowing access.
PUBLIC COMMENT:
Eric Greening emphasized that having a land trust between ALPS and the City would be beneficial.
F. STAFF COMMENTS
1. Director's Report
Assistant City Manager, Brady Cherry reported that The Bug Zone runs from April 15, 2003 through July
15, 2003. A special admission charge of $1.00 is charged for the Bug Zone, in addition to the price of the
zoo admission. Mr. Cherry elaborated on plans for the "Hoag Pavilion" after the Bug Zone is gone.
3. Youth Representative Recruitment
Recruitment is under way to find a new Parks and Recreation Commission student representative. Mr.
Cherry relayed that he is hopeful to have candidates for the Commission to interview for that position soon.
4. Pine Mountain Festival
Mr. English presented the flyer for the Pine Mountain Festival to the Commissioners and summarized the
festivities of the event.
5. Commissioner Training Date & Time
Parks and Recreation Commission
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The Commissioner training will take place at the May Parks and Recreation Commission Meeting.
6. Recreation Center Update
Mr. English informed the Commission that staff is still waiting for the permit for the Recreation Center. A
second set of corrections will be submitted to the Community Development Department as soon as revisions
are made. Bids on this project are still a few months away. Staff doesn't anticipate construction until fall at
the earliest.
7. Resolution 2003-008 Adopting revised Procedures for the selection of Committee
This copy included in the Commission packet contains information regarding changes to the selection
process for commissions. Commissioner Butz suggested that a Parks and Recreation Commission meeting
be held at the zoo, as discussed in a previous meeting. A discussion followed amongst Commissioners
regarding the May meeting. It was decided that Commissioners and Staff would convene at 6:00 p.m. at the
Charles Paddock Zoo at Atascadero Lake Park for sandwiches and mingling. A tour of the "Bug Zone" will
ensue, followed by the Commissioner Training at the regularly scheduled Parks and Recreation Commission
meeting at 7:00 p.m.
G. CALENDAR OF EVENTS: Attached
H. ADJOURNMENT
Chairman Kudlac adjourned the meeting at 9:10 p.m.
THE NEXT PARKS AND RECREATION COMMISSION MEETING WILL BE A REGULAR
SESSION SCHEDULED FOR MAY 15, 2003 AT 7:00 P.M. AT THE RANGER HOUSE IN THE
ATASCADERO LAKE PARK.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Department of Community Services at (805) 461-5001. Notification of at least
48 hours prior to the meeting will assist staff in assuring that arrangements can be made to provide
accessibility to the meeting.
MEETING RECORDED BY ELLEN PERKINS
AND PREPARED BY:
Shannon Sims
Clerical Assistant II
Department of Community Services
Parks and Recreation Commission
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