HomeMy WebLinkAbout011603 PRC MinutesMINUTES
ITEM: Al
DATE: 2/20/03
CITY OF ATASCADERO
PARKS AND RECREATION COMMISSION
January 16, 2003
PLEDGE OF ALLEGIANCE: Commissioner Gobler led The Pledge of Allegiance
CALL TO ORDER: Chairman Hood called the meeting to order at 7:00 p.m. at the City Administration
Building, 4th floor Rotunda Room
ROLL CALL:
PRESENT: Chairman Hood
Vice Chairperson Kudlac
Commissioner Kock
Commissioner Butz
Commissioner Gobler
ABSENT: Commissioner Dempsey
Commissioner Mathews
Drew Wardlaw (Student Representative)
STAFF PRESENT: Brady Cherry, Assistant City Manager
Geoff English, Deputy Community Services Director
Ellen Perkins, Administrative Assistant
COMMUNITY FORUM:
Eric Greening, spoke of the De Anza Trail. In two weeks a draft of the National Park Service
Interpretive Plan for the De Anza Trail will be open for review. A meeting in northern San Luis Obispo
County will tentatively be held in late February or early March. For information on the interpretive plan
contact David Smith at david—Smith@nps.gov
A. MINUTES
1. Minutes of October 17, 2002 — Stand approved as submitted
2. Minutes of November 21, 2002 — Stand approved as submitted
B. COMMISSIONER/STUDENT REPRESENTATIVE ANNOUNCEMENTS
(On their own initiative, Commissioners may make a brief announcement or a brief report on their own
activities. Commissioners may ask a question for clarification, make a referral to staff or take action to have
staff place a matter of business on a future agenda. The Commissioners may take action on items listed on
the Agenda.)
C. COMMITTEE REPORTS:
(The following represent standing committees. Informative status reports will be given, as felt
necessary):
1. Atascadero Recreation Center Committee — next meeting to be announced
2. Atascadero Youth Task Force- next meeting February 4, 2003, 7:00 a.m., Pavilion on the Lake, Boy
Scout Room
3. Three Wood Nymphs Committee
Susan Beatie presented an update about the Wood Nymphs restoration. Mrs. Beatie informed the
commission of recent donations received. She will bring a report back to the February 2003 meeting.
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D. STAFF REPORTS
1. Pavilion Roof Replacement Project—Metal Roof Installation
Geoff English, Deputy Director of Community Services presented his staff report to the Commission and
attending public regarding the failing roof on the Atascadero Pavilion on the Lake. Mr. English urged the
Commission to approve metal roofing material as the replacement for the Pavilion. Mr. English passed
around a color card for the Commission to review. In conclusion, Mr. English presented a slide show
featuring various examples of metal roofing used by local buildings. Rustic Red is the color that staff is
recommending.
Commissioner Gobler asked if there are standards in place for the metal roofing. Mr. English responded
that there are no standards that he was aware of with regard to metal roofing as there are with metal siding
for buildings.
Commissioner Kock advocated checking into a shake roof made of aluminum, which is lighter than the
metal roof and has a 50 -year guarantee. In addition, Commissioner Kock informed the Commission that a
shake roof is less expensive than a metal roof. Mr. English said he was not aware of this material and
conveyed interest in getting more information and said he would investigate. Mr. English inquired if the
Commission is in favor of going to a metal -style roof as opposed to a composition tile roof. Commissioner
Gobler asked about the cost comparison for a 25 -year composition roof versus a metal roof. Mr. English
responded that they are similar in cost. An estimate from a local contractor assumes the cost to be
approximately $45,000 for a metal roof and $40,000 to $45,000 for a shake roof. Commissioner Kock asked
about concrete tile shake as a possibility. Mr. English said that is what is currently on the Pavilion.
Commissioner Butz commented that she liked the green color because she thought the green would blend
better with the scenery and surrounding buildings on Morro Road. Commissioner Kock asked
Commissioner Butz, since she was on the original board that looked into this in the past, if she could share
what the main thoughts and emphasis were as far as aesthetics. Commissioner Butz answered by saying that
they felt the shake roof would make the Pavilion look a little classier. Mr. English, who was also on the
previous committee, explained that they have conferred with the other members of the committee and those
he spoke with are in agreement.
PUBLIC COMMENT
Eric Greening asked if a metal roof would have an impact on the energy costs of the heating and
cooling of the building and if that had been factored into the cost comparison. He favors not going to a metal
roof as well as the color green versus the rustic red. Chairman Hood asked who would have the final
decision on the color. Mr. English said that the process would begin by sending it out to bid, and then when
a contract is in place, the City Council would have to authorize the contract. He asked about doing an energy
study. Mr. English said he would do the study.
MOTION by Commissioner Kock and seconded by Commissioner Kudlac
to recommend approval of metal roofing material to replace the
failing shake roofing material at the Pavilion with staff to look
at alternative metal roofs as well as color options with emphasis
on the color green.
4 Ayes 1 No Passed 4:1
Commissioner Gobler commented that he did not prefer a metal roof. He added that in his opinion, the shake
roof looks better. Commissioner Gobler wants to encourage staff to look at the energy costs of the roofing.
Mr. English said this item would be brought back for review.
E. PRESENTATIONS – R.E.C. Program, Lisa Barr, Recreation Coordinator
Mr. English introduced Lisa Barr, Recreation Coordinator and gave some background information
regarding R.E.C. Programs. Ms. Barr presented her power point presentation addressing facts about the after
school program. She supplied statistics about program supporters and explained their importance to every
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community. Ms. Barr concluded her presentation by describing the program the City offers in their after
school program at the Junior High School.
Commissioner Gobler commended Lisa, Geoff and Brady on the efforts being put into this program
and the community and thanked them. Commissioner Butz said it would be a shame if it were canceled due
to budget cuts. Commissioner Butz asked Ms Barr if the program would eventually be moved from the
Junior High School to the Youth Recreation Center. Lisa answered by saying that is what the plan is but the
program ends in June. Commissioner Butz said she respects the great service that she does and would like to
save this program.
Commissioner Kudlac congratulated Lisa on a job well done. Eric Greening thanked Lisa as well for
the job she is doing for the after school program. Jennifer Fanning, Recreation Coordinator for the
Community Services Department, commended Lisa as well. Applause was heard from the audience.
F. STAFF COMMENTS
1. Zoo Director's Report
Mr. Cherry reported that there was no Director's Report in the Agenda due to the fact that Alan Baker
and the Charles Paddock Zoo had just undergone an inspection from AZA's accreditation team. The review
and inspection were quite exhaustive, but went well. There were a couple of significant concerns, but on the
whole, Zoo staff was pleased with the feedback received so far. Compliments from the accreditation team
were passed on. A full report on the Zoo's accreditation status will be made at the annual AZA conference in
March 2003. Commissioner Butz would like to have a future meeting later in the year at Pavilion and tour
the Zoo.
2. Atascadero Lake Monitoring Report
3. Status Report—Semi-Submarine: Mr. Reeves withdrew his request
4. Status Report—Recreation Center project plans are in plan review, ready to go to bid in 4 to 6 weeks.
5. Commissioner Terms – Brady said that Commissioner training, the selection process and a possible
joint meeting with the Council may be discussed at the City Council's upcoming retreat. More
information will follow. Commissioners were asked to continue to serve if they would like, until the
direction from the Council is received.
6. Department reorganization – Brady discussed the C.S. Department's reorganization plans.
7. State Budget crises – Brady went over some of the anticipated impacts the State budget may have on
the City.
G. CALENDAR OF EVENTS: Attached
H. ADJOURNMENT - Chairman Hood adjourned the meeting at 8:55 p.m.
THE NEXT PARKS AND RECREATION COMMISSION MEETING WILL BE A REGULAR
SESSION SCHEDULED FOR FEBRUARY 20, 2003 AT 7:00 P.M. IN THE 4TH FLOOR ROTUNDA
OF THE CITY ADMINISTRATION BUILDING
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Department of Community Services at (805) 461-5001. Notification of at least
48 hours prior to the meeting will assist staff in assuring that arrangements can be made to provide
accessibility to the meeting.
MEETING RECORDED AND PREPARED BY:
Ellen M Perkins
Administrative Assistant
Department of Community Services
Parks and Recreation Commission
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