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HomeMy WebLinkAbout051602 PRC MinutesITEM: A-1 DATE: September 19, 2002 MINUTES CITY OF ATASCADERO PARKS AND RECREATION COMMISSION May 16, 2002 PAVILION ON THE LAKE CONCESSIONAIRE INTERVIEWS: Prior to the regularly scheduled Parks and Recreation Commission meeting, the following applicants were interviewed and proposals reviewed for the position of On-site Caterer/Cafe Concessionaire: Cindy Thompson dba Players Restaurant Glen Ohler, Cathy Johnson & Kathryn Rose dba Vintage Cafe & Catering Erica Fletcher dba Personal Chef PLEDGE OF ALLEGIANCE: Commissioner Gobler led The Pledge of Allegiance CALL TO ORDER: Chairman Hood called the meeting to order at 7:10 p.m. at the City Administration Building, 4t' floor Rotunda Room ROLL CALL: PRESENT: Chairman Hood Vice Chairperson Kudlac Commissioner Kock Commissioner Dempsey Commissioner Mathews Commissioner Gobler Commissioner Butz ABSENT: Drew Wardlaw (Student Representative) STAFF PRESENT: Geoff English, Deputy Community Services Director Melanie Whaley, Technology Department COMMUNITY FORUM: Barbara Combs, 9005 Lakeview Drive, Atascadero, spoke to the lake water quality. Ms. Combs asked about the proposal for the aeration system to clean up the lake water. Deputy Community Services Director Geoff English suggested that Ms. Combs to speak to the City's Public Works Director, Steve Kahn. Daphne Fahsing, Atascadero, thanked the City staff and Commission for putting the Agendas and minutes of the Parks and Recreation Commission meetings in the Library. She also commended the Commission for listening to the concerns of the citizens. Additionally, Ms. Fahsing suggested that the lake water quality be a top priority for the Commission. A. MINUTES 1. The Minutes of April 18, 2002 stand approved as submitted. B. COMMISSIONER/STUDENT REPRESENTATIVE ANNOUNCEMENTS (On their own initiative, Commissioners may make a brief announcement or a brief report on their own activities. Commissioners may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commissioners may take action on items listed on the Agenda.) Commissioner Mathews announced that the City's Community Development Director, Warren Frace, has been working with the Atascadero Native Tree Association (ANTA) to develop a request for proposal for a tree inventory of the whole city to include one mile outside the perimeter of the Colony. C. COMMITTEE REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary): 1. Atascadero Recreation Center Committee — Children's Day in the Park Commissioner Butz reported that the Children's Day in the Park event would be held on Saturday May 18, 2002. Ms. Butz encouraged the Commissioners as well as the public attending, to attend. 2. Atascadero Youth Task Force- next meeting June 4, 2002, 7:00 a.m., Pavilion on the Lake, Boy Scout Room Parks and Recreation Commission Pagel of 3 3. Three Wood Nymphs Committee Susan Beatie, Chairperson of the Three Wood Nymphs Committee, reported to the Commission, that she spoke with a gentleman who was one of the masons who built the brick foundation that the statue now sits on, in 1963. This gentleman told Ms. Beatie that there was a plastic bag in one of the corners of the foundation, which has some history items inside it. D. PRESENTATIONS — Atascadero Lake Park Master Plan Advisory Committee Recognition Certificates for the members of the Atascadero Lake Park Master Plan Advisory Committee were given to each individual along with a great thank you for all their hard work. E. STAFF REPORTS 1. Request to plant a memorial tree Cynthia Carney Todd has requested that the City of Atascadero grant permission to plant a tree in Atascadero Lake Park to memorialize her father, Daniel E. Carney Sr., a resident of Atascadero who recently passed away. Staff recommends approval of this request, and added that staff is working with the Atascadero Native Tree Association to develop a memorial grove area, where native trees could be planted and people be recognized with a plaque that would be on a kiosk in that area. The area to be designated would be five acres of open space on the opposite side of the lake. This item would come before the Parks and Recreation Commission within the next couple of months. COMMISSION COMMENTS: Commissioner Mathews asked staff how many trees they were planning on planting in that area. Mr. English responded by saying that they are waiting for the Atascadero Native Tree Association to identify potential locations for tree planting, but it will be somewhat limited. Commissioner Mathews also added that there could be more than just trees planted in this designated area, such as benches, plaques or something of that nature. MOTION: by Commissioner Butz and seconded by Vice Chairperson Kudlac to recommend to the City Council, approval of a request by Cynthia Carney Todd to plant a memorial tree at Atascadero Lake in a location to be determined by staff. 7 Ayes Nos Passed 7:0 2. Trail Prioritization for grant application purposes Mr. English gave a presentation and passed out a map of several trails in Atascadero that have been identified for potential development. He went on introduce Bruce Boniface with the Atascadero Land Preservation Society and also with the California Conservation Corps and asked him to speak to the Commission and the public attending about potential funding opportunities for trail development. Commissioner Gobler asked if in the event there were a problem with funding for a particular trail, would they be able to move on to a different one. He also suggested that item number four be a higher priority due to the fact that the trail would be a direct link to the new Recreation Center. Mr. English answered by saying that before a grant application can be processed, they must get permission from the property owner and a trail maintenance plan must be in place. He also saw no reason why several trail applications could not be done at the same time. Commissioner Butz asked about the language of item number four, and if downtown meant going behind the Peabody & Plum Real Estate offices. Mr. English said that was the plan, to have a trail that went from El Camino Real (downtown) to the Salinas River. Ms. Butz then gave staff her priority list which was Item 4 first; then Item 3; then Item 5; then Item 6; then Item 1; and finally Item 2. Commissioner Kock asked about the City's liability if something happened to the general public while on one of the trails. Mr. English answered that the City is potentially liable for any injuries, whether it is recreational or not, however, laws exist that protect property owners if the trail is posted for recreational uses. Commissioner Mathews asked about developing brochures with maps of the trails as well as marking the trailheads. Mr. English said that was a very good idea and a good future. PUBLIC COMMENT: Bruce Boniface lives in Atascadero and works for the California Conservation Corps. He spoke to the Commission and the public attending on the many trails that he has constructed, in partnership with different government agencies. Mr. Boniface went on to say that there are several avenues to take in seeking funds. One in particular, that he found to be very successful, is under the Transportation Enhancement Act, which is a wide umbrella that funds all kinds of transportation projects, from mass transit to hiking trails, and they have a branch under the Transportation Enhancement Act called the Recreational Trails Program. It is money that is available to cities and other agencies to build and enhance hiking trails or recreational trails within close proximity Parks and Recreation Commission Page 2 of 3 to cities. He also mentioned that the California Conservation Corps has created maps for the Forest Service and State Parks and could be helpful to the trail system in Atascadero as well as assisting in the brochure development. He also suggested that planting memorial trees along the different trails within the Community might be possible. Barbara Combs, 9005 Lakeview Drive, Atascadero, asked about how many miles of trail they are looking at. Mr. English said he did not have an approximate number. However, a portion of the Anza Trail is about one and a half miles. The section of the trail on the Water Company property is about four miles. She then asked if part of the grant money could go toward the trail maintenance. Mr. English said it was staff's hope to enter into agreements with local organizations to maintain trails. Chairman Hood brought it back to the Commission. MOTION: by Commissioner Mathews and seconded by Commissioner Butz to recommend the prioritization of the list (of 6) equestrian and hiking trails presented by staff, for potential grant funding and future development 7 Ayes 0 Nos Passed 7:0 F. STAFF COMMENTS 1. Zoo Director's Report — was not available at the meeting 2. Children's Day in the Park — will take place May 18, 2002 3. Hot El Camino Nite Cruise — will take place August 16, 2002 4. R.E.C. Program Survey Results — report attached for review 5. Charles Paddock Zoo Sign — The Carlton Hotel has agreed to put a sign on the telephone pole on Morro Road toward the park, advertising the Zoo and the other side of the sign would be advertising the Carlton Hotel. Mr. English went on to say that city staff is working with Cal -Trans and the State to get appropriate permits. . �V\/_ �►_: TUU_ _\ With regard to the sign on Morro Road, the Commission did not like the idea of the Carlton Hotel having their name on the back of the Zoo sign. It was suggested that there could be something in small letters, that the Carlton Hotel has sponsored the sign, but not to have equal billing. G. CALENDAR OF EVENTS: Attached Commissioner Butz said there was going to be a Tuesday Night BBQ on June 18, 2002 and she encouraged all to come. H. ADJOURNMENT Chairman Hood adjourned the meeting at 8:40 p.m. THE NEXT PARKS AND RECREATION COMMISSION MEETING WILL BE A REGULAR SESSION SCHEDULED FOR JUNE 20, 2002 AT 7:00 P.M. IN THE 4TH FLOOR ROTUNDA OF THE CITY ADMINISTRATION BUILDING In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Department of Community Services at (805) 461-5001. Notification of at least 48 hours prior to the meeting will assist staff in assuring that arrangements can be made to provide accessibility to the meeting. MEETING RECORDED BY MELANIE WHALEY AND PREPARED BY: Ellen M Perkins Administrative Assistant Department of Community Services /emp Parks and Recreation Commission Page 3 of 3