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HomeMy WebLinkAboutPRC_2012-10-18_AgendaPacketCITY OF A TA SCA DERO PARKS AND RECREA TION COMMISSION AGENDA Thursday, October 18, 2012 7:00 P.M. Regular Meeting Atascadero City Hall Council Chambers 6907 EI Camino Real Atascadero, California REGULAR SESSION: 7:00 P.M. 4lir] 4101WIT" Xr] /_1 ki [a =1 ROLL CALL: Chairperson: Jerel Seay Vice -Chairperson: Susan Greenaway Commissioner: Barbie Butz Commissioner: Susan DeCarli Commissioner: David May Commissioner: Bob Pittenger Commissioner: Tom Zirk SPECIAL PRESENTATION: NONE COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to three minutes. Please state your name for the record before making your presentation. Comments made during Community Forum will not be a subject of discussion. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission. Any members of the public who have questions or need information, may contact the Board Secretary Bonnie Williams who is available during normal business hours at 470-3478, or bwilliams(o-)atascadero.org APPROVAL OF AGENDA: Roll Call COMMISSION ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Minutes — September 201h, 2012 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission Meeting minutes of the September 20th, 2012 meeting. [Community Services] B. MANAGEMENT REPORTS: 1. Salinas River Corridor Anza Trail Master Plan AD HOC Advisory Committee Appointments ■ Fiscal Impact: None ■ Recommendation: Commission plan public hearing(s) as may be necessary, and form an Trail Master Plan Ad Hoc Advisory group of not more than eight (8) people to review and provide input for Atascadero during the Anza Trail Master Plan process. Staff recommendations attached. [Community Services] C. COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.): 2. Teen Center Update ■ Fiscal Impact: None ■ Recommendation: Oral presentation by CPCC staff. Informational Item. No action will be taken. D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Mark Your Calendar: ■ Saturday, October 20th : Colony Days Parade 10:00 am ■ Saturday, October 27th : Zoo Boo, Charles Paddock Zoo 5pm-8:30pm ■ Saturday, ,October 27th : Masquerave, CPCC (Halloween Party for teens) 8 pm -11 pm 2. Parks Update — Russ Thompson E. ADJOURNMENT: THE NEXT REGULAR PARKS AND RECREATION COMMISSION MEETING IN NOVEMBER WILL BE CANCELLED. I, Bonnie Williams, Clerical Assistant 3 of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the October 18th, 2012 Regular Session of the Atascadero Parks and Recreation Commission was posted on Friday, October 12, 2012 at Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 12th day of October, 2012 at Atascadero, California. Bonnie Williams, Clerical Assistant 3 City of Atascadero City of Atascadero WELCOME TO THE ATASCADER0 PARKS AND RECREATION COMMISSION MEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the Atascadero City Hall, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way: • You must approach the lectern and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 3 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: Please approach the lectern and be recognized Give your name and address (not required) State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department at City Hall prior to the deadline. ITEM NUMBER: A - 1 DATE: 10-18-12 CITY OF A TA SCA DERO PA RKS AND RECREA TION COMMISSION DRAFT ACTION MINUTES Thursday, September 20, 2012 7:00 P.M. City Hall Council Chambers 6907 EI Camino Real, Atascadero, California CALL TO ORDER - 7:00 PM Vice Chairperson Greenaway called the meeting to order at 7:01 p.m. and Commissioner Pittenger led the Pledge of Allegiance. R01 I CAI I Present: Commissioners DeCarli, May, Pittenger, Vice Chairperson Greenaway, Chairperson Seay Absent: Commissioner Zirk and Commissioner Butz (commissioner Butz arrived at 7:38 pm) Others Present: Recording Secretary Bonnie Williams Staff Present: Community Services Director Brady Cherry and Recreation Supervisor Jennifer Fanning SPECIAL PRESENTATION - None COMMUNITY FORUM - None APPROVAL OF AGENDA MOTION: By Commissioner DeCarli and seconded by Vice Chairperson Greenaway to approve the Agenda. Motion passed 5:0 by a roll -call vote. COMMISSION ANNOUNCEMENTS AND REPORTS Chairperson Seay was pleased with the new Bocce Ball Court. CONSENT CALENDAR 1. Parks and Recreation Commission Minutes — August 16, 2012 ■ Recommendation: Commission approves the Parks and Recreation Commission Meeting minutes of the August 16, 2012 meeting. [Community Services] PUBLIC COMMENT — None MOTION: By Commissioner May and seconded by Commissioner DeCarli to approve Consent Calendar Motion passed 3:0:2 by a roll -call vote. (Pittenger and Seay abstained) MANAGEMENT REPORTS 1. Salinas River Corridor Anza Trail Master Plan Public Inout for Atascadero ■ Fiscal Impact: None ■ Recommendation: Commission plan public hearing(s) as may be necessary, and form a Trail Master Plan Ad Hoc Advisory group of not more than eight (8) people to review and provide input for Atascadero during the Anza Trail Master Plan process. [Community Services] Community Services Director - Brady Cherry provided a presentation on the project and answered questions of the Commission. (Commissioner Butz arrived at 7:38 pm) PUBLIC COMMENT — The following people spoke during the public comment: Jonalee Istenes and Lindsey Hampton. MOTION: By Vice Chairperson Greenaway and seconded by Chairperson Seay to appoint Commissioner May and Commissioner DeCarli for the Ad Hoc Advisory group and to allow staff to recruit members of the public to join the Committee. Motion passed 6:0 by a roll -call vote. COMMITTEE & LIASON REPORTS - None. STAFF COMMENTS/ ANNOUNCEMENTS Vice Chairperson Greenaway stated her concerns regarding the serious crime and problems that have been taking place at the Sunken Gardens. Brady stated that the police are giving a lot of attention to this issue. 1. Mark Your Calendar: ■ Saturday, August 22: Hunger Walk ■ Saturday, August 22: Annual Zoo Conservation Day ■ Saturday, October 20th: Colony Days Parade ■ Saturday. October 27th: Annual Zoo Boo 2. Parks Update (Brady) ADJOURNMENT Chairperson Seay adjourned the meeting at 7:55 p.m. L'fAII[III ZyU :7 V_\:72197:3'if Bonnie Williams, Clerical Assistant III City of Atascadero ITEM NUMBER: 131 DATE: 10-18-12 Atascadero Parks and Recreation Commission Staff Report - Community Services Discussion on Providing Public Input for Atascadero for the Salinas River Corridor/Anza Trail Master Plan Ad Hoc Advisory Committee Appointments RECOMMENDATIONS: Commission to appoint an Ad Hoc Advisory Committee consisting of no more than eight (8) members to serve as an advisory group for the Commission during the Anza Trail Master Plan process. DISCUSSION: Background: At the last Commission meeting of September 20. 2012, the Commission took action to appoint an Ad Hoc Advisory Committee to give input into the North County Salinas river Corridor/ Anza Trail Master Plan process. The two Commission representatives selected were: Staff is recommending the following community members: - Ms. Jonalee Istenes — ALPS representative - Mr. Bill Obermeyer — Atascadero Horsemen's Club - Ms. Kathe Hustace — NCTA and Amigos De Anza - Ms. Myra Douglas — Amigo De Anza Staff will contact these members and any others when it is timely to meet and discuss the Master Plan development issues. Parks and Recreation Commission public hearings will be scheduled as needed. BACKGROUND: A group of regional staff members gathered in 2010 to discuss the potential for regional trails planning along the Salinas River Corridor. From this informal group, a plan was launched among stakeholder agencies such as the County, cities of Atascadero and Paso Robles, Caltrans and the National Forest Service to coordinate with the San Luis Obispo Council of Governments (SLOCOG) to seek funding for the preparation of a Northern County "Salinas River/Anza Trail Master Plan". In March of 2011, the Atascadero City Council took action to participate in the Trails Master Plan. SLOCOG staff has spearheaded the effort to obtain funding for the project in the amount of $257,000. $157,000 will come from a Caltrans planning grant and a $100,000 SLOCOG match comes from the Regional State Highway account (RSHA) program. The SLOCOG board authorized an RFP for the Northern San Luis Obispo County Salinas River Corridor Anza Trail Master Plan, and the consultant firm of KTU&A from San Diego was ultimately selected to perform the work. A steering committee comprised of the partner agencies has been meeting to collaborate and coordinate the process of the plan development with KTU&A. The Master Plan will define a 35 mile, multi -use North County trail system along the Salinas River Corridor/ Anza Trail route. The plan will identify both the practical short-term and desirable long-term trail alignments for the Salinas River/Anza Trail through the north SLO County area. The Tail Master Plan will enable individual jurisdictions to plan and construct specific trail segments over time, while identifying trail connectivity between these jurisdictions, unifying a regional trail system along the Salinas River from Santa Margarita to San Miguel. Some of the main Trail exists in segments already, as the Juan Bautista De Anza National Historic Trail. One of the valuable elements of the Trail Master Plan will be to look for opportunities to connect the main Salinas River/Anza Trail with local trails (such as eth Atascadero Creek Trail, Las Lomas Trails and stadium Park Trails, for example). The primary goals of the Master Plan include: a regional multi-purpose trail system between communities, Anza Trail Connectivity and closing gaps, provide regional destination recreation for "Eco Tourism", regional river restoration, design criteria for trail development, define proposed trail alignment(s), identify projects for action plans, and Master Plan preparation. The Trail Master Plan Scope of Work is as follows: 1. Establish Goals and Objectives for the Master Plan. 2. Prepare Existing Conditions Report. 3. Prepare an Opportunities and Constraints Analysis. 4. Develop Design Criteria. 5. Define Proposed Trail Alignment(s). 6. Prepare a Preliminary Master Plan. 7. Prepare an Action Plan. 8. Prepare a Public Review Master Plan. 9. Facilitate Steering Committee and Public Involvement (Throughout Process). 10. Project Management (Throughout). There is a great deal of community interest in this project already in Atascadero, even though the project in not yet widely publicized. A number of stakeholders have indicated to Community Services staff that they would like to be informed and involved in the process. Currently, Atascadero Planner, Callie Taylor, is Atascadero's primary staff liaison to the steering committee. As the process moves along, the Parks and Recreation Commission is anticipated to hold public hearing(s) on the plan and take public input. An advisory stakeholder group as suggested above would be beneficial to the Commission to gain greater depth of involvement from the Atascadero community. . The ad hoc group would be comprised primary of interested stakeholder groups and individuals as well as our 2 Commissioners (one on whom could be chair) for a maximum of eight advisory committee members. City staff will help convene the committee, and keep the ad hoc committee advised of milestones and appropriate times for public input. FISCAL IMPACT: The Master Plan is grant funded. No City funds will be used. The primary impact will be staff time (in-kind). The City will benefit from the Master Plan completion for its trails system. The plan will enable the City to seek grant funding for Atascadero's trail components in the future.