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HomeMy WebLinkAboutPRC_2011-05-19_AgendaPacket�4Ux81F-M&I4*19Is] ►A CITY OF A TA SCA DERO Parks & Recreation Commission **SPECIAL MEETING** AGENDA Thursday, May 19, 2011 6:00 P.M. Special Meeting Colony Park Community Center 5599 Traffic Way Atascadero, California PLEDGE OF ALLEGIANCE: ROLL CALL: Chairperson: Vice -Chairperson Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: Student Representative APPROVAL OF AGENDA: Roll Call Tom Zirk Bill Wachtel Barbie Butz Susan DeCarli Susan Greenaway Charlie Joslin Jerel Seay Luke Thek A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Minutes — April 21, 2011 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission Meeting minutes of the April 21, 2011 meeting. [Community Services] B. Park & Facilities Tour ■ Colony Park Community Center ■ Beatie A -Town Skate Park ■ Adobe Springs Park ■ Stadium Park C. ADJOURNMENT: Please note: Should anyone challenge any proposed development entitlement listed on this Agenda in court, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the Parks & Recreation Commission at or prior to this public hearing. Correspondence submitted at this public hearing will be distributed to the Parks & Recreation Commission and available for review in the City Clerk's office. I, Kris Roudebush, Administrative Assistant of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the May 19th Special Meeting of the Parks & Recreation Commission was posted on Monday, May 9th at the Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 9th day of May, 2011 at Atascadero, California. Kris Roudebush, Administrative Assistant City of Atascadero City of Atascadero WELCOME TO THE ATASCADERO PARKS AND RECREATION COMMISSION MEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the Atascadero City Hall, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way: • You must approach the lectern and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 3 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: Please approach the lectern and be recognized Give your name and address (not required) State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department at City Hall prior to the deadline. CITY OF ATASCA DER 0 PARKS AND RECREA TION COMMISSION A GENDA THE SPECIAL PARKS AND RECREATION COMMISSION MEETING OF MAY 19TH WILL BEGIN AT 6PM AT THE COLONY PARK COMMUNITY CENTER. The next regular monthly meeting is scheduled for Thursday, June 16th, 2011, at 7: 00pm, in the City Hall Council chambers 6907 EL CAMINO REAL . ATASCADERO, CA 93422 ITEM NUMBER: A - 1 DATE: 5/19/11 CITY OF A TA SCA DERO PA RKS AND RECREA TION COMMISSION DRAFT ACTION MINUTES Thursday, April 21, 2011 SPECIALSESSION: 6:59 PM Chairperson Zirk called the meeting to order at 6:59 p.m. and Commissioner Seay led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Greenaway, Joslin, Seay, and Chairperson Zirk. Absent: Commissioners Butz, DeCarli and Vice Chairperson Wachtel (Excused) Others Present: Recording Secretary Kris Roudebush Staff Present: Community Services Director Brady Cherry and Deputy Director of Public Works — Operations Geoff English SPECIAL PRESENATION- None. COMMUNITY FORUM- None. APPROVAL OF AGENDA MOTION: By Commissioner Seay and seconded by ChairpCommissioner Butz to approve the Agenda. Motion passed 4:0 by a roll -call vote. COMMISSION ANNOUNCEMENTS AND REPORTS A. CONSENT CALENDAR: 1. Parks and Recreation Commission Minutes — March 31, 2011 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission Meeting minutes of the March 31, 2011 meeting. [Community Services] PUBLIC COMMENT — None MOTION: By Commissioner Seay and seconded by Commissioner Joslin to approve Consent Item A-1. Motion passed 3:0 by a roll -call vote (Greenaway abstained). B. MANAGEMENT REPORTS: 1. Estrada Adobe Native Tree Planting Project ■ Fiscal Impact: None ■ Recommendation: Commission recommend to the City Council approval of a proposed project to plant native trees on the City owned Estrada Adobe property. [Public Works] Community Services Director, Brady Cherry briefly introduced the project and passed it off to Deputy Director of Public Works, Geoff English. Mr. English gave the staff report on the proposed project on the 5.7 acres of city owned open space. He noted the property has evidence of Native American use, reminisce of an old adobe house and sited a `for the record' handout [Exhibit A]. Public works employee Cory Meyer then presented the details of the project and the goals and mission of the Atascadero Native Tree Association. A discussion followed between the commissioners and Mr. Meyer and Deputy Director of Public Works, Geoff English. PUBLIC COMMENT- None. MOTION: By Commissioner Seay and seconded by Commissioner Joslin to approve the proposed Estrada Adobe Native Tree Planting Project. Motion passed 4:0 by a roll -call vote. 2. Discussion on Conducting Effective Meetinqs ■ Fiscal Impact: None ■ Recommendation: Chairman Zirk will lead a Commission review and discussion regarding conducting effective meetings. [Community Services] Page 2 of 4 Chairperson Zirk suggested that this item be moved to another week when more commission members would be present. PUBLIC COMMENT- None. MOTION: By Commissioner Greenaway and seconded by Commissioner Joslin to defer presenting this item until more Commissioners are present. Motion passed 4:0 by a roll -call vote. C. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force — April 5th at 7:00 a.m., Atascadero High School. Community Services Director, Brady Cherry noted that this meeting did take place, but unfortunately Jennifer Fanning is unable to report due to sickness. D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Mark Your Calendar: ■ Saturday, April 16th: The Charles Paddock Zoo welcomes back the popular spring attraction, "Bunny Town and Chick City". ■ Friday, April 22nd: "Party for the Planet" at the Charles Paddock Zoo. ■ Saturday, April 23rd: The 21St Annual Earth Day Celebration held at EI Chorro Regional Park ■ Tuesday, April 26th. Atascadero Centennial Planning process goes to Council: ■ Friday, May 13th: Atascadero Summer Magazine Publication Date ■ Saturday, May The 22nd Annual Children's Day in the Park Community Services Director, Brady Cherry, reviewed staff comments and announcements. Brady Cherry also announced that next month's meeting on May 19th will be will be the Parks and Facilities Tour. The tour will start at the Colony Park Community Center at 6pm, rather than 7pm, and end at Stadium Park. 2. Parks Update — Geoff English Deputy Director of Public Works, Geoff English had nothing to report, except that the City Council was interested in the water reduction cost program presented at the last meeting and are asking staff to look at other options. . F. ADJOURNMENT: Chairperson Zirk adjourned the meeting at 7:35 p.m. Page 3 of 4 MINUTES PREPARED BY: Kris Roudebush, Recording Secretary The following exhibits are available in the Community Services Department: Exhibit A- Atascadero before 1850 Page 4 of 4