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HomeMy WebLinkAboutPRC_2010-07-15_AgendaPacketCITY OF A TA SCA DERO PARKS AND RECREA TION COMMISSION AGENDA Thursday, July 15, 2010 7:00 P.M. Regular Meeting Atascadero City Hall Council Chambers 6907 EI Camino Real Atascadero, California :1 *till W_1 N&I ***.I Is]► all LTA I PLEDGE OF ALLEGIANCE: ROLL CALL: Chairperson: Vice -Chairperson: Commissioner: Commissioner: Commissioner: Commissioner: Commissioner: Student Representative Daniel Chacon Tom Zirk Barbie Butz Christian Cooper Susan Greenaway Sorrel Marks Bill Wachtel Vacant COMMUNITY FORUM: (This portion of the meeting is reserved for persons wanting to address the Commission on any matter not on this agenda and over which the Commission has jurisdiction. Speakers are limited to three minutes. Please state your name and address for the record before making your presentation. The Commission may take action to direct the staff to place a matter of business on a future agenda. A maximum of 30 minutes will be allowed for Community Forum, unless changed by the Commission.) /_1» aelvimWel y_Tel=►1 el-mamItwit I COMMISSION ANNOUNCEMENTS AND REPORTS: (On their own initiative, Commission Members may make a brief announcement or a brief report on their own activities. Commission Members may ask a question for clarification, make a referral to staff or take action to have staff place a matter of business on a future agenda. The Commission may take action on items listed on the Agenda.) A. CONSENT CALENDAR: (All items on the consent calendar are considered to be routine and non -controversial by City staff and will be approved by one motion if no member of the Commission or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Commission concerning the item before action is taken.) 1. Parks and Recreation Commission Minutes - May 20, 2010 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission Meeting minutes of the May 20, 2010 meeting. [Community Services] B. MANAGEMENT REPORTS: 1. Parks and Recreation Month Proclamation - July 2010 ■ Fiscal Impact: None. ■ Recommendation: Commission approve the Parks and Recreation Month Proclamation for July 2010 and direct staff to schedule a photo opportunity to present it to the City Council. [Community Services] 2. Commission Training Session - "Relationship with Fellow Commissioners" ■ Fiscal Impact: None. ■ Recommendation: Commission review the "Relationship with Fellow Commission Members" section of the Commission Meeting handout. [Community Services] C. COMMITTEE & LIAISON REPORTS: (The following represent standing committees. Informative status reports will be given, as felt necessary.): 1. Atascadero Bicycle Transportation Plan Technical Advisory Committee (TAC) Report - Commissioner Bill Wachtel D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Mark Your Calendar: ■ July 17th: Charles Paddock Zoo Ice Cream Zoofari, from 5:30 — 8:30pm. ■ July 17th: Saturday Concert Series at the Lake Park. JD Project will be playing from 6:30 — 8:30pm. ■ July 20th: The Chamber of Commerce, Tuesday Nights in the Park Series, at the Lake Park. ■ July 22nd: FREE Library Summer Reading performance at the Colony Park Community Center, 11:00 am. ■ July 24th: Saturday Concert Series at the Lake Park. Martin Paris Band will be playing from 6:30 — 8:30pm. ■ JuIV 27th: The Chamber of Commerce, Tuesday Nights in the Park Series, at the Lake Park. ■ July 29th: FREE Library Summer Reading performance at the Colony Park Community Center, 11:00 am. ■ July 31St: Saturday Concert Series at the Lake Park. Big Daddy's Rhythm & Blues Band will be playing from 6:30 — 8:30pm. 2. Colony Park Community Center Update 3. Park Project Update 4. Proposed Zoo Name Change Item Status E. ADJOURNMENT: THE NEXT REGULAR PARKS AND RECREATION COMMISSION MEETING IS TENTATIVELY SCHEDULED FOR AUGUST 19, 2010 AT 7:00 P.M. I, Shannon Sims, Administrative Assistant of the City of Atascadero, declare under the penalty of perjury that the foregoing agenda for the July 15, 2010 Regular Session of the Atascadero Parks and Recreation Commission was posted on Friday, July 9, 2010 at Atascadero City Hall, 6907 EI Camino Real, Atascadero, CA 93422 and was available for public review in the Customer Service Center at that location. Signed this 9th day of July, 2010 at Atascadero, California. Shannon Sims, Administrative Assistant Citv of Atascadero City of Atascadero WELCOME TO THE ATASCADER0 PARKS AND RECREATION COMMISSION MEETING The Parks and Recreation Commission meet in regular session on the third Thursday of each month at 7:00 p.m., in the Atascadero City Hall, located at 6907 El Camino Real, Atascadero. The Parks and Recreation Commission consider matters in the order of the printed Agenda. Copies of the staff reports or other documentation relating to each item of business referred to on the Agenda are on file in the Community Services Department and are available for public inspection during City Hall Annex, 6907 El Camino Real, during business hours at the Central Receptionist counter and on our website; www.atascadero.org. An agenda packet is also available for public review at the Atascadero Library, 6850 Morro Road. All documents submitted by the public during Parks and Recreation Commission meetings that are either read into the record or referred to in their statement will be noted in the minutes and available for review in the Community Services Department. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Services Department at (805) 461- 5000. Notification of at least 48 hours prior to the meeting or time when services are needed, will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. TO SPEAK ON AGENDA ITEMS Members of the audience may speak on any item on the agenda. The Parks and Recreation Chairperson will identify the subject, staff will give their report, and the Commission will ask questions of staff. The Chairperson will announce when the public comment period is open and will request anyone interested to address the Commission regarding the matter being considered to step up to the lectern. If you wish to speak for, against or comment in any way: • You must approach the lectern and be recognized by the Chairperson • Give your name and address (not required) • Make your statement • All comments should be made to the Chairperson and Commission • All comments limited to 3 minutes (unless changed by the Commission) • No one may speak for a second time until everyone wishing to speak has had an opportunity to do so, and no one may speak more than twice on any item. The Chairperson will announce when the public comment period is closed, and thereafter, no further public comments will be heard by the Commission. TO SPEAK ON SUBJECTS NOT LISTED ON THE AGENDA Under Agenda item, "COMMUNITY FORUM", the Chairperson will call for anyone from the audience having business with the Parks and Recreation Commission to: Please approach the lectern and be recognized Give your name and address (not required) State the nature of your business This is the time items not on the Agenda may be brought to the Commission's attention. A maximum of 30 minutes will be allowed for Community Forum (unless changed by the Commission). TO HAVE ITEMS PLACED ON AGENDA All business matters to appear on the Agenda must be in the Office of the Community Services Department 14 days preceding the Parks and Recreation Commission meeting. Should you have a matter you wish to bring before the Commission, please mail or bring a written communication to the Community Services Department at City Hall prior to the deadline. ITEM NUMBER: A - 1 DATE: 07/15/10 CITY OF A TA SCA DERO romf(li Fr - 1918 i ! PARKS AND RECREA TION r � � 1 1978 7 MMI 1 CO SSN O DRAFT MINUTES Thursday, May 20, 2010 REGULAR SESSION: Chairperson Chacon called the meeting to order at 7:00 p.m. and Recreation Supervisor Jennifer Fanning led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Butz, Cooper, Marks, Wachtel, Vice Chairperson Zirk and Chairperson Chacon. Absent: Commissioner Greenaway and Youth Representative O'Connell. Others Present: Recording Secretary Shannon Sims. Staff Present: Deputy Director of Public Works — Engineering Geoff English and Recreation Supervisor Jennifer Fanning. COMMUNITY FORUM — None. APPROVAL OF AGENDA: MOTION: By Commissioner Cooper and seconded by Commissioner Wachtel to approve the Agenda. Motion passed 6:0 by a roll -call vote. COMMISSION ANNOUNCEMENTS AND REPORTS — None. A. CONSENT CALENDAR: 1. Parks and Recreation Commission Minutes — April 15, 2010 ■ Staff Recommendation: Commission approve the Parks and Recreation Commission Meeting minutes of the April 15, 2010 meeting. [Community Services] PUBLIC COMMENT — None. MOTION: By Commissioner Marks and seconded by Commissioner Wachtel to approve Consent Item A-1. Motion passed 6:0 by a roll -call vote. ►yi[_1►1_TC14IT, 1=1,1111i:7=11101:416"I 1. Reauest to Citv Council for Direction: Consideration of Re-Namin the Charles Paddock Zoo ■ Fiscal Impact: None. ■ Recommendation: Commission direct staff to prepare correspondence seeking City Council direction prior to undertaking the consideration of re -naming the Charles Paddock Zoo. [Community Services] Deputy Director of Public Works — Geoff English gave the staff report and answered questions of the Commission. PUBLIC COMMENT — None. MOTION: By Commissioner Butz and seconded by Commissioner Wachtel to direct staff to prepare correspondence seeking City Council direction prior to undertaking the consideration of re- naming the Charles Paddock Zoo. Motion passed 6:0 by a roll -call vote. 2. Colony Park Community Center Update ■ Fiscal Impact: None. ■ Recommendation: This item is informational only. No action required. [Community Services] Recreation Supervisor Jennifer Fanning gave the staff report and answered questions of the Commission. PUBLIC COMMENT — None. Page 2 of 4 3. Commission Training Session — Meeting Issues ■ Fiscal Impact: None. • Recommendation: Commission discuss meeting preparation, procedures, taking actions, and meeting follow-up. [Community Services] Deputy Director of Public Works — Operations Geoff English gave the staff report and answered questions of the Commission. C. COMMITTEE & LIAISON REPORTS: 1. Atascadero Youth Task Force — June 1st at 7:00 a.m., Atascadero High School. 2. Atascadero Bicycle Transportation Plan Technical Advisory Committee (TAC) Report — Commissioner Bill Wachtel Commissioner Cooper gave the report on the Atascadero Youth Task Force. He spoke about the Hero's Program writing contest and the "Take back the Tunnel" event. Mr. Cooper answered questions of the Commission. Commissioner Wachtel gave the report on the Atascadero Bicycle Transportation Plan Technical Advisory Committee's progress in revising the draft plan. He notified the Commission about the May 27th Public Workshop/Hearing that will be taking place to gather input. Mr. Wachtel said the revision is proceeding as scheduled and suggested getting flyers for the workshop distributed up at the high school to encourage teen participation. D. STAFF COMMENTS/ ANNOUNCEMENTS: 1. Mark Your Calendar: ■ June 15th: The Chamber of Commerce, Tuesday Nights in the Park Series, will begin at the Atascadero Lake Park. ■ June 26th: Atascadero Wine Festival, from 4:00 — 8:OOpm, at the Atascadero Lake Park. 2. Park Project Update Commissioner Butz distributed flyers for the upcoming Atascadero Wine Festival on June 26th. She mentioned that Teens at Work have designed a necklace with the Flamingo on it and will be selling them at a booth at the Zoo during the event. Ms. Butz also mentioned that Quota will be sponsoring the Chamber Tuesday Nights in the Park on June 22nd and encourages attendance. She also welcomed any ideas for articles for her column in the newspaper and spoke about her recent article about Bryce Cherry. Deputy Director of Public Works — Operations Geoff English gave the parks project update. Page 3 of 4 Chairperson Chacon mentioned that at a May 10th ceremony, Congressman McCarthy presented Youth Representative O'Connell with an award. He suggested recognizing him at the June meeting, if he is in attendance. Deputy Director of Public Works — Operations Geoff English said that staff will find out when last day is and organize some sort of recognition for Youth Representative O'Connell. There was Commission consensus to recognize Youth Representative O'Connell for his achievements and for his service on the Commission at an upcoming meeting. Chairperson Chacon said he has asked Brady if our local police department could have an officer, who is assigned to the high school, come to speak to the Commission and give an update on what's going on with the youth in our community. Deputy Director of Public Works — Operations Geoff English said that staff would inquire the Police Department's availability to attend a meeting and what date might work for them. There was Commission consensus to invite a member of the Atascadero Police Department to attend a Commission meeting and give a report on the status of the youth in our town. E. ADJOURNMENT: Chairperson Chacon adjourned the meeting at 8:50 p.m. MINUTES PREPARED BY: Shannon Sims, Recording Secretary Page 4 of 4 ITEM NUMBER: B - 1 DATE: 07/15/10 Atascadero Parks and Recreation Commission Staff Report — Community Services Department Parks and Recreation Month Proclamation July 2010 RECOMMENDATION: Commission approve the Parks and Recreation Month Proclamation for July 2010 and direct staff to schedule a photo opportunity to present it to the City Council. DISCUSSION: July has been declared Parks and Recreation Month. Attached is a Proclamation, promoting the idea that "Parks Make Life Better" and recognizing this nationwide observance for July 2010. ATTACHMENT: Proclamation ITEM NUMBER: B - 1 DATE: 07/15/10 Par s e Bilfer. JULY IS PARKS & RECREATION MONTH Parks Make Life BetterlsM Whereas, Parks and Recreation makes lives and communities better now and in the future; and Whereas, 98% of California households indicated they visited a local park at least once in the past year; most often visiting a park with family and friends; and Whereas, Parks provide access to the serenity and the inspiration of nature and outdoor spaces to play and exercise; and Whereas, Parks preserve and protect the historic, natural and cultural resources in our community; and Whereas, Recreation fosters human development, providing positive alternatives for children and youth during non -school hours to reduce crime and mischief thereby helping children and youth develop and grow into healthy and productive adults; and Whereas, Parks and Recreation offer places, spaces and programs facilitate social connections, human development, therapy, the arts, and lifelong learning; and Whereas, Parks and Recreation strengthens community image, sense of place and increases cultural unity; and Whereas, Parks and Recreation provides opportunities for directed and self-directed activities which encourage healthy movement; and Whereas thousands of California children, adults and seniors benefit from the wide range of services, facilities and programs provided by the City of Atascadero; and Whereas, the City of Atascadero urges all its residents to recognize that parks and recreation enriches the lives of its residents and visitors as well as adding value to the community's homes and neighborhoods; THEREFORE BE IT RESOLVED, the City of Atascadero hereby proclaims that Parks Make Life Better! and the month of July 2010 as "Parks & Recreation Month" and, in doing so, urges all citizens to use and enjoy our parks and recreational opportunities. Approved this 15th day of July, 2010. Dan Chacon, Chairman Atascadero Parks and Recreation Commission ITEM NUMBER: B - 2 DATE: 07/15/10 Atascadero Parks and Recreation Commission Staff Report — Community Services Department Commission Training Session - "Relationship with Fellow Commission Members" RECOMMENDATION: Commission review the "Relationship with Fellow Commission Members" section of the Commission Meeting handout. DISCUSSION: At the Parks and Recreation Commission's regular meeting on July 15th, 2010, the Commission will discuss another section of the the Commission Meeting handout. The discussion will be led by Community Services Director Brady Cherry and Chairman Chacon. Community Services Director Brady Cherry and Chairman Chacon have felt that providing a short training session on Commission agendas, for Commission topics of interest, would be beneficial. The topics will relate to how the Commission functions. The goals are that the functions, procedures, roles, etc. can be better understood if they were discussed amongst the Commissioners in a dialogue. Attached to this brief report is the Commission Meeting handout which contains lots of information about the Parks and Recreation Commission's functions. At this meeting, page two, "Relationships with Fellow Commission Members" will be reviewed. Please be prepared to discuss these items and ask any questions you may have at that time. ATTACHMENT: "The Commission Meeting" Handout ITEM NUMBER: B - 2 DATE: 07/15/10 "Our future may lie beyond our vision, but it is not beyond our control. It is not fate or nature or irresistible tides of history that will determine our destiny, but instead it will be the work of our hands and hearts matched with reason and principle." THE COMMISSION MEETING The commission meeting is the time and place for information, decisions and actions. The quality of those decisions, and the resultant impact upon the community, is the responsibility of each commission member. Each has an obligation to prepare, discuss, evaluate, review, and select the best possible alternatives. The following guidelines lead to constructive meetings: I. Preparation for meeting a. Staff prepares a meeting agenda which is given to all members prior to the meeting. b. Agenda background information is provided as applicable. c. Items are discussed with administrator for clarification, as needed. d. Discuss with fellow commission members to clarify items but not to make decisions. e. Prepare to handle sensitive matters in a positive manner. II. The meeting procedure a. Stick to agenda — avoid straying. b. Observe rules of order. c. Ascertain meeting records are kept. d. Make sure of proper arrangements for public participation. III. Meeting action a. Recommendations in form of motion or resolution. b. Other action included in meeting minutes. c. Referral to committee, staff or consultant. d. Establish procedures for discussion and for Public Comment during meeting. e. Action may be delayed by referral; i.e., to committee, tabling, etc. IV. Meeting follow-up a. May be done through committee reports. b. Minutes or reports to appointing authority. c. Agenda item at subsequent meeting. d. Personal feedback (individual) at commission or appointing authority meeting. e. Distribution of minutes to others via normal channels, including City website. ITEM NUMBER: B - 2 DATE: 07/15/10 "It is from the roughness and imperfect breaks in man that you are able to lay hold of him. My friends are not perfect — no more than I — and so we suit each other admirably." RELATIONSHIP WITH FELLOW COMMISSION MEMBERS The association with fellow commission members will undoubtedly be your most important relationship as you serve on the commission. Before talking about relationships it may be well to point out a few facts about commission members. Each of you come from various backgrounds — educational, occupational, religious, social, economic, physical, and cultural — and we should be aware that these differences do exist. We must also recognize that the reason for serving on the commission will vary and perhaps some will have a special interest. Each member will contribute in his own way and is an important part of the decision process. We should not expect every commission member to give of his time, his talent, his knowledge to the same degree. Some will give more and others will give less, but in the end the community will benefit. Bearing this in mind, the following relationships may serve as a guideline: We must always respect the other individual's viewpoint even though it may be opposite of our own. 2. We must allow the other individual to articulate his or her views and then attempt to make an objective evaluation of those views, to the limit of our ability. 3. Evaluation of our fellow commission member's viewpoint should be based on what is best for the total community and what is best for all concerned. 4. There will be times when political action among the commission is apparent and we must strive to minimize that whenever possible. We must be open and honest at all times, conduct commission business at public meetings. 6. Each commission member has a responsibility to recognize new commission members and see that they are made welcome, become oriented, and receive necessary information about the commission's past actions. ITEM NUMBER: B - 2 DATE: 07/15/10 "Individuals are important in that they are all bound together in a universal relatedness which transcends their own personal experience." RELATIONSHIP WITH RECREATION & PARK STAFF Misunderstandings and problems can develop in the relationship between the staff and the commission if an enthusiastic member attempts to take aboard those duties which are not within the framework of the commission action. Each commissioner must be alert to the difference between advisory policy -setting and doing the work. At times a commissioner may be asked to "do" the work as a volunteer. It is doubly important that when this occurs the difference be recognized and be communicated to assure there is no question about the role on the advisory body and the individual's volunteer assignment. With this in mind, the following commission role, supportive and advisory to staff and agency objectives, may be used as a guideline: 1. Contacts should be with the agency staff member assigned to the commission rather than to other staff people. The individual commissioner should feel free to make a contact with the higher level supervision, such as the City Manager, and/or appointing authority, providing the assigned staff person is also notified of this contact. 2. Contacts with staff members should clearly be in the framework of the commission assignment. Staff takes direction from the City Manager and City Council, not individual commissioners. 3. It is important for commissioners to know the recreation facilities. A visitation program both on an unscheduled and a scheduled basis will allow members to become fully knowledgeable of the program, park areas, equipment, facility use, etc. 4. Commissioners should not ask for individual reports, favors, or special consideration. Staff is trained to support the commission as a whole. 5. Commissioners should realize the assigned staff person works with the commission and reports directly to an agency supervisor. He is limited in scope of authority to carry out recommendations. ITEM NUMBER: B - 2 DATE: 07/15/10 "Man's collaborative decisions are the only factors that are capable of transforming the future, otherwise the future rolls on and we roll with it, or under it, as the case may be." INTRA -AGENCY RELATIONSHIPS The success of the recreation and park effort in a community is directly proportional to the level of priority it attains in the agency operation. Governing body and administrative perceptions on the importance and contribution of recreation services to the community's quality of life will inevitably influence decisions on budget, planning, manpower, land use, policies, and procedures. Therefore, the interdependence among agency departments/commissions cannot, nor must not, be ignored or taken lightly. The Advisory Commission is in a position to provide for significant positive relationships that can contribute to an understanding of recreation and park services and its role in contributing to a better quality of life. Guidelines include: 1. Know relationship and role of various departments within agency. 2. Establish effective lines of communication between agency commissions to insure liaison with other agency departments; i.e., planning, law, health, environmental, parkway, etc. 3. Be willing to provide leadership for developing and maintaining a climate for cooperation among various agency commissions.